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HomeMy WebLinkAbout9/23/2019 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION September 23, 2019 A work session of the Council of the City of Salem, Virginia, was held in Parlor B, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on September 23, 2019, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin (absent), and John E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, II, Interim City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Beth Rodgers, Human Resources Director; Kristie Chittum, Commissioner of the Revenue; Crystal L. Williams, Assistant to the City Manager; and Judy Hough, Deputy City Clerk; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ms.Chittum gave Council an update related to proposed Salem City Code changes for the Commissioner of the Revenue’s office; and WHEREAS, Ms. Rodgers gave Council an update on the staff retreat and the leadership team projects; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:20 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, September 23, 2019, 7:30 P M Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones, J ames A. Martin (absent), and J ohn E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with J ames E. Taliaferro, II, Interim C ity Manager and Clerk of Council; Rosemarie B. J ordan, Director of Finance; Mike Stevens, C ommunications Director; Charles E. VanAllman, J r., Community Development Director; Melinda J . Payne, Economic Development Director; J udy Hough, Deputy C ity Clerk; and Stephen M. Yost, C ity Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider the acceptance of the minutes from the September 9, 2019, work session and regular meeting and the J oint Regional Local Elected Officials Meeting with Carilion and Virginia Tech held on September 12, 2019. Accepted as presented 4.Old Business A.Amendment to the Zoning Ordinance Hold public hearing and consider an ordinance on first reading for rezoning the properties of R. Fralin C ompanies, Inc, contract purchaser, and T he Simms Family Limited Partnership and SFE, LLC , property owners, located at 211 Diamond Road and 135 Diamond Road (Tax Map #s 272-2-1 and 273- 2-1) from A G - Agriculture District / RSF - Residential Single Family District to RSF Residential Single Family District. (Continued from the August 26, 2019, meeting. Petitioner has requested to withdraw the request. Recommend withdrawing the request; see Page 1 Planning C ommission minutes.) William J ones motioned to acknowledge and approve the request of R. Fralin C ompanies, Inc., petitioner, to withdraw Item 4A Amendment to the Zoning Ordinance, Item 4B Special Exception Permit to allow Single Family Dwellings , Attached, and Item 5A Special Exception Permit to allow Cluster Housing Overlay - Single Family Dwellings, Detached. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin B.Special Exception P ermit Hold public hearing to consider the request of R. Fralin Companies, Inc., contract purchaser, and T he Simms Family Limited Partnership, property owner, for the issuance of a Special Exception Permit to allow Single Family Dwellings, Attached with proffered conditions on the property located at 211 Diamond Road (Tax Map # 272 - 2 - 1). (C ontinued from the August 26, 2019, meeting. Petitioner has requested to withdraw the request. Recommend withdrawing the request; see Page 1 Planning C ommission minutes.) 5.New Business A.Special Exception P ermit Hold public hearing to consider the request of R. Fralin Companies, Inc., contract purchaser, and T he Simms Family Limited Partnership and SFE, LLC, property owners for the issuance of a Special Exception Permit to allow C luster Housing Overlay - Single Family Dwellings, Detached with proffered conditions on the properties located at 211 Diamond Road (Tax Map # 272-2-1) and 135 Diamond Road (Tax Map # 237-2-1). (Advertised in the September 5 and 12, 2019, issues of the Salem Times Register. Petitioner has requested to withdraw the request. Recommend withdrawing the request; see Page 1 Planning Commission minutes.) B.Use Not P rov ided F or P ermit Hold public hearing to consider the request of Hines Services, LLC , dba Farmer Auctions, lessee, for the issuance of a Use Not Provided For Permit to allow retail sales and an auction and appraisal business on the property located at 29 Wildwood Road (Tax Map # 137-1-1.2). (Advertised in the September 5 and 12, 2019, issues of the Salem Times Register. Recommend approval with conditions; see Page 2 Planning C ommission minutes.) Mayor Foley stated notice of such hearing had been published in the September 5 and 12, 2019, issues of the Salem Times Register and the Planning C ommission had recommended approval of the Use Not Provided For Permit with conditions. Staff noted the following regarding the request: the subject property consists of a .432-acre parcel located northwest of the intersection of Wildwood Road and West Main Street. T he parcel is occupied by a 4,200 square foot, one story commercial building. T he building contains a 1,000 square foot showroom that fronts on Wildwood Road and includes a 3,200 square foot warehouse in the rear. T his property may be accessed from both Wildwood Road and Horner Lane. T here are currently 8 designated parking spaces contained in the approximately .24 acre paved area. T his property is partially located within the FEMA designated floodway and the 100 year flood plain. One concern is: how will parking for large events be handled. Mr. VanAllman noted this business was previously located on Midland Road. At that location, the business had a much larger facility, and the owners conducted a lot of live auctions. Mr. Hines, petitioner, purchased the business a few years ago and is basically reducing his foot print. But in order to move into this building on Wildwood Road, he needs to obtain a Use Not Provided For Permit. He noted that the petitioner was in the audience and could answer any questions they might have. Also, Planning Commission had concerns regarding traffic and parking and has recommended approval with conditions. Mr. J ones asked what were the conditions. Mr. VanAllman noted the conditions were 1) no more than six live auctions per year and 2) no on-street parking on Horner Lane. Mr. Yost noted the second condition is actually no on-street parking whether it be on Horner Lane or Wildwood Road. Mayor Foley asked if the petitioner would like to speak regarding the request, and Mr. Hines noted that he did not wish to speak. Mayor Foley opened the public hearing and asked if anyone would like to speak regarding this request. T here was no response, and the public hearing was closed. Mr. J ones noted that he is glad Mr. Hines wants to keep the business in Salem. He asked Mr. Hines how would they control overflow parking when they do have the live auctions. Would the customers park across the street at the shopping mall? Mr. Hines noted that he believes they have enough parking to accommodate the auctions. He explained that they have a grassy area to the left of the building and also in the rear. Also, the garage doors on the side of the building they will be able to park cars in front of those doors during auctions. He further noted they will have an attendant in the parking lot to prevent cars from parking on Horner Lane and also to make sure they park in the configuration they want them to. T hey cannot prevent someone from parking in Angelle's parking lot if they are going to have lunch there after the auction is over, but they will not encourage them to park in Angelle's parking lot. William J ones motioned to approved the request of Hines Services, LLC , dba Farmer Auctions, lessee, for the issuance of a Use Not Provided For Permit to allow retail sales and an auction and appraisal business on the property located at 29 Wildwood Road (Tax Map #137-1-1.2) with the following conditions: 1) no more than six annual live auctions and 2) no on-street parking. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin C .Salem School B oard Consider setting date for public hearing in accordance with Section 22.1-29.1 of the Code of Virginia, 1950 as amended, regarding the expiration of terms for Andy Raines and Artice Ledbetter. (Suggest date of October 14, 2019) J ane J ohnson motioned to set a public hearing date of October 14, 2019, to receive candidates for the expiration of terms for Artice Ledbetter and Andy Raines on the Salem School Board. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin D.Appropriation of F unds Consider request to appropriate proceeds from the sale of equipment. Audit - Finance C ommittee Mr. J ones noted the Audit Finance Committee met this morning to discuss this request. T he City sells equipment that is no longer used on Gov Deals, which is an on-line auction established specifically for governments to use to dispose of surplus equipment. T he old mobile stage was recently sold on Gov Deals. Proceeds of $31,350 were received and will be used to cover unanticipated maintenance costs at the Senior Center. T he C ommittee reviewed the request and recommends appropriating the revenue from the sale of equipment to be used to cover maintenance costs. William J ones motioned to approve appropriating funds from the sale of mobile stage for the Parks and Recreation Department in the amount of $31,350 and moving to maintenance at the Salem Senior Center. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin 6.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(3) of the 1950 C ode of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Vice Mayor J ohnson motioned to move to closed session at 7:44 p.m. in accordance with the provisions of Section 2.2-3711A(3) of the 1950 C ode of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the City. William J ones seconded the motion. Ayes: Saunders, J ones, J ohnson, Foley Absent: Martin J ane J ohnson motioned to reconvene at 8:16 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin 7.Adjournment T he meeting was adjourned at 8:17 p.m.