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HomeMy WebLinkAbout5/28/2019 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION May 28, 2019 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on May 28, 2019, at 6:30 p.m., there being present all the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin, and John E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, II, Interim City Manager and Clerk of Council; Charles E. VanAllman, Jr., Community Development Director; Benjamin W. Tripp, City Planner; and Crystal L. LaBrie, Assistant to the City Manager; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ben Tripp gave Council an update on the Downtown project; and WHEREAS, there were no other topics for discussion; and There being no further business to come before the Council, the work session was adjourned at 7:23 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Tuesday, May 28, 2019, 7:30 P M Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones, J ames A. Martin, and J ohn E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with J ames E. Taliaferro, II, Interim C ity Manager and Clerk of C ouncil; Charles E. VanAllman, J r., Community Development Director; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the May 13, 2019, work session and regular meeting. Accepted as presented B.F inancial Report Consider the acceptance of the Statement of Revenues and Expenditures for the ten months ending April 30, 2019. Received 4.Old Business A.Downtown Salem Urban Dev elopment Area Hold public hearing to consider adopting Resolution of Recommendation regarding T he Downtown Salem Urban Development Area (UD A) Study and for amending the “C omprehensive Plan of the C ity of Salem, Virginia” to reflect the addition. (Continued from the April 22, 2019, meeting; recommend continuing to the J une 24, 2019, meeting; see Page 1 Planning Commission minutes.) STA FF REPO RT J ane J ohnson motioned to continue the request to the J une 24, 2019, meeting. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders B.Amendment to City Code Consider ordinance on second reading amending Chapter 58 Offenses and Miscellaneous Provisions, Article V, Sections 58-142, 58-145, and 58-147 pertaining to weapons. (Approved on first reading at the May 13, 2019, meeting.) William J ones motioned to adopt an ordinance on second reading amending Chapter 58, Article V, Sections 58-142, 58-145, and 58-147 pertaining to weapons. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 5.New Business A.Appropriation of F unds Consider request to re-appropriate funding from Virginia Fire Programs Fund. Audit-Finance C ommittee Mr. J ones noted the Audit Finance Committee met this morning to discuss this request. Each year, the C ity receives funding from the Virginia Fire Programs Fund, which must be spent in accordance with state guidelines. If funds are not spent in the fiscal year received, localities are allowed to carryover these funds. T he Salem Fire Department has accumulated Virginia Fire Programs Funds over previous fiscal years and would like to utilize these funds to purchase two vehicles at a cost of $90,000. One vehicle will replace the Fire C hief's vehicle, and the second will replace the Battalion C hief of Training's vehicle. T he funding being reappropriated will cover the cost of the vehicle and accessories such as emergency lighting, radio equipment and decals. T he Committee reviewed the request and recommends appropriating the $90,000 to purchase the needed equipment. William J ones motioned to approve appropriating $90,000 for the replacement of two vehicles in the Fire Department. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders B.Appropriation of F unds Consider request to appropriate interest earned on unspent proceeds of the 2019 General Obligation Bonds and bond issuance costs. Audit-Finance Committee Mr. J ones noted the Audit Finance Committee also discussed this request. T he City earns interest on the escrow account holding the unspent proceeds of the 2019 General Obligation Bonds. T his interest is used to supplement grant and local funding for capital projects. T he C ity incurred bond costs of $73,849.11 as part of the 2019 General Obligation Bonds issuance. Bond costs were paid from the issuance proceeds. Since the bond costs were not included in the original project appropriation, they need to be appropriated. Because interest is earned on the 2019 General Obligation bond proceeds on an on-going basis, it is recommended that interest earned be administratively appropriated when received to be spent on any C ity capital project as specified by the C ity Manager. T he C ommittee reviewed the request and recommends appropriating $73,850 in 2019 bond proceeds. William J ones motioned to approve appropriating $73,850 in bond interest to be administratively appropriated by the C ity Manager. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 6.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(3), A(8) and A(29) of the 1950 Code of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiation strategy of the C ity, for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, and for a discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms of such contract, where discussion in an open session would adversely affect the bargaining position or or negotiating strategy of the City. Vice Mayor J ohnson motioned to move to closed session at 7:37 p.m. in accordance with the provisions of Section 2.2-3711A(3), A(8) and A(29) of the 1950 Code of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the C ity, for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, and for a discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms of such contract, where discussion in an open session would adversely affect the bargaining position or or negotiating strategy of the C ity. J ames Martin seconded the motion. J ane J ohnson motioned to reconvene at 8:47 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 7.Adjournment William J ones motioned to direct and authorize the City Manager and C ity Attorney to give notice to Spartan Development, LLC , and that the C ity exercise its option to repurchase the 6.75 acres of real property previously conveyed by the City of Salem to Spartan Development, LLC , in accordance with the existing agreement of the parties. J ane J ohnson seconded the motion. Aye: Saunders, Martin, J ones, Martin, J ohnson, Foley T he meeting was adjourned at 8:48 p.m.