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HomeMy WebLinkAbout4/22/2019 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION April 22, 2019 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on April 22, 2019, at 6:30 p.m., there being present all the following members of said Council, to wit: Byron Randolph Foley, William D. Jones (absent), Jane W. Johnson, James A. Martin (absent), and John E. Saunders; with Byron Randolph Foley, presiding; together with James E. Taliaferro, II, Interim City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Melinda J. Payne, Director of Economic Development; Judy Hough, Deputy City Clerk; Crystal LaBrie, Assistant to the City Manager; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ms. Payne gave an update on Economic Development; and WHEREAS, Mr. Taliaferro discussed the Economic Development Authority’s incentives and loans; and WHEREAS, there were no other topics for discussion; and There being no further business to come before the Council, the work session was adjourned at 7:25 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, April 22, 2019, 7:30 P M Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones (absent), J ames A. Martin (absent), and J ohn E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with J ames E. Taliaferro, II, Interim C ity Manager and Clerk of Council; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic Development; Mike Stevens, C ommunications Director; C harles E. VanAllman, J r., C ommunity Development Director; J udy Hough, Deputy C ity Clerk; and Stephen M. Yost, C ity Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the April 8, 2019, regular meeting. Accepted as corrected B.F inancial Report Consider the acceptance of the Statement of Revenues and Expenditures for the nine months ending March 2019. Received 4.New Business A.P resentation of Salem School Div ision B udget Receive presentation from the C hairman of the Salem School Board regarding the 2019-2020 budget pursuant to Section 8.5 of the 1950 Code of Virginia, as amended. David Preston of 1511 Ashley Drive, Salem School Board C hair, appeared before the C ouncil. He noted he was pleased to report that thanks in large part to the support of this community, C ity Council, and City Administration, the Salem C ity School Division remains one of the best school divisions in the C ommonwealth. Also, due to good stewardship of resources, we continue to deliver excellence for less per pupil than the state average. On behalf of the school board, he noted he wanted to personally thank City C ouncil and City Administration for the polite, collaborative, and productive manner in which we serve this community. Not only have we worked together to safeguard the children and families that we serve, during difficult and slowly recovering economic times, but we have identified opportunities in the midst of the challenges and continue to improve the organization. As leaders it is important for us to remember and celebrate both the challenges we have met and the opportunities we have seized are owed to the remarkable employees who serve the C ity and its children. For this reason, he is pleased to report the Board's adopted balanced budget that he is presenting includes a compensation increase for those great employees. He is here this evening to present the 2020 Fiscal Year budget for the Salem City School Division, consisting of the School Fund budget in the amount of $43,554,396, the Grant Fund Budget in the amount of $2,072,931, and the C afeteria Fund budget in the amount of $1,912,556 for a total budget of $47,539,883, which was unanimously approved by the School Board on March 26, 2019. He further discussed the highlights of the proposed budget. He thanked Mandy Hall, Rosie J ordan, Dr. Alan Seibert and school division employees for their collaboration and hard work with the Board in developing this budget. T here was additional discussion regarding the Salem City School Division 2019-20 budget. Dr. Alan Seibert of 1234 Pickwick Lane appeared before the C ouncil. He noted he wanted to thank the C ity's Finance staff and also City C ouncil. Presentation received as presented. B.Downtown Salem Urban Dev elopment Area Hold public hearing to consider adopting Resolution of Recommendation regarding T he Downtown Salem Urban Development Area (UD A) Study and for amending the “C omprehensive Plan of the C ity of Salem, Virginia” to reflect the addition. (Advertised in the April 11 and 18, 2019, issues of the Salem Times Register. Recommend continuing to the May 28, 2019, meeting; see Page 1 Planning Commission minutes.) STA FF REPO RT Mr. Taliaferro noted that staff is requesting Council to consider continuing this request to the second May meeting. J ane J ohnson motioned to continue this request to the May 28, 2019, meeting. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: J ones, Martin C .Roanoke Valley-Alleghany Regional Commission 50th Anniv ersary Consider the adoption of Resolution 1356 recognizing the Roanoke Valley- Alleghany Regional Commission on its 50th year anniversary. Mr. Taliaferro noted for C ouncil's consideration this evening is Resolution 1356 which recognizes the Roanoke Valley-Alleghany Regional C ommission for its 50th year anniversary. He further discussed the history of the C ommission. J ane J ohnson motioned to adopt Resolution 1356 recognizing the Roanoke Valley- Alleghany Regional C ommission on its 50th year anniversary. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: J ones, Martin D.Appropriation of F unds Consider request to appropriate additional revenue and capital funding. Audit - Finance C ommittee Vice Mayor J ohnson, Acting Chair, noted the Audit Finance Committee met earlier this evening to discuss this request. As economic conditions have improved and interest rates have gone up, the City has recognized interest earnings in excess of the amount budgeted. Additional interest earnings of $115,000 will be used to fund two projects at the C ivic Center. T hese projects will include $35,000 for the replacement of the generator fuel tank and $80,000 for the overhaul of the second chiller unit. T he Committee reviewed the request and recommends appropriating $115,000 to purchase maintenance items for the C ivic Center, which are not included in the current budget. J ane J ohnson motioned to appropriate $115,000 to Civic C enter Building Improvements from General Fund Interest Revenue to purchase maintenance items. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: J ones, Martin E.I nteger P hased Site Dev elopment P lan Consider setting bond for physical improvements and erosion and sediment control and landscaping for Integer Phased Site Development Plan located at 221 South Yorkshire Street. Audit - Finance C ommittee Vice Mayor J ohnson noted the Audit Finance Committee also discussed this request. T he Committee reviewed the estimate for erosion and sediment control, landscaping, and physical improvements for the Integer Phased Site Development Plan to be located at 221 South Yorkshire Street. T he Committee concurs with the C ity Engineer’s office recommendation that bond be set in the amount of $267,509.83 and a time frame for completion set at twelve (12) months. J ane J ohnson motioned to approve the bond for physical improvements and erosion and sediment control and landscaping for Integer Phased Site Development Plan located at 221 South Yorkshire Street. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: J ones, Martin 5.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(3) and A(8) of the 1950 C ode of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body and for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Vice Mayor J ohnson motioned to move to closed session at 7:47 p.m. in accordance with the provisions of Section 2.2-3711A(3), Section 2.2-3711A(8), and Section 2.2-3711A(29) of the 1950 Code of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body and for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, and for and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or or negotiating strategy of C ity Council. J ohn Saunders seconded the motion. J ane J ohnson motioned to reconvene at 8:48 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: J ones, Martin 6.Adjournment T he meeting was adjourned at 8:49 p.m.