HomeMy WebLinkAbout2/10/2025 - City Council - Agenda -Regular
Agenda
Monday, February 10, 2025, 6:30 PM
Work Session, 5:30 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
2. New Business
A. FY2026 Budget Priorities
3. Adjournment
REGULAR SESSION
1. Call to Order
2. Pledge of Allegiance
3. Bid Opening, Awards, Recognitions
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already having a
public hearing at the same meeting.
B. Minutes
Consider acceptance of the January 27, 2025, Work Session and Regular Meeting
minutes.
5. Old Business
6. New Business
A. Special Exception Permit - Withdrawn at the Request of the Petitioner
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WITHDRAWN AT THE REQUEST OF THE PETITIONER. Hold public hearing to
consider the request of Heather Pollard, contract purchaser, for the issuance of a
Special Exception Permit to allow a personal service, beauty salon, on the property
located at 707 South Colorado Street, Tax Map 160-7-3. (Advertised in the January
23 and 30, 2025, issues of the Salem Times-Register.) (The Planning Commission
recommended approval by a unanimous vote.)
B. Amendment to the City Code - Chapter 106, Zoning
Hold public hearing and consider ordinance on first reading for the request of Patrick
and Jamie Snead to amend Chapter 106 Zoning, Article III Use and Design
Standards, Section 106-304.17(B)(6) Townhouse, of the CODE OF THE CITY OF
SALEM, VIRGINIA pertaining to setbacks for townhouses. (Advertised in the January
23 and 30, 2025, issues of the Salem Times-Register.) (The Planning Commission
recommended approval by a unanimous vote.)
C. Amendment to the City Code - Chapter 66, Signs
Hold public hearing and consider ordinance on first reading amending Chapter 66
Signs, Article IV Permitted Signs by Use and District, Section 66-105 Permitted Signs,
of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to wall
signs. (Advertised in the January 23 and 30, 2025, issues of the Salem Times-
Register.) (The Planning Commission recommended approval by a unanimous vote.)
D. Taxicabs
Consider setting the date for a public hearing in accordance with Section 98-94 of
THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of
Public Convenience and Necessity for the next twelve (12) months. (Suggest March
24, 2025).
E. Appropriation of Funds
Appropriate grant funds received from Community Foundation Serving Western
Virginia
F. Appropriation of Funds
Appropriate grant funds awarded by Virginia Tourism Corporation
G. Appropriation of Funds
Request to adjust budgets for NCAA revenue and expenditure accounts. Audit -
Finance Committee
H. Appropriation of Funds
Request to appropriate and transfer capital reserve. Audit - Finance Committee
7. Closed Session
Hold a closed session in accordance with the provisions of Section 2.2-3711A(3) of the
1950 Code of Virginia, as amended, for a discussion or consideration of the acquisition of
real property for a public purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
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8. Adjournment
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CITY COUNCIL
MINUTES
Monday, January 27, 2025 at 6:30 PM
Work Session, 5:30 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem,
Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on
January 27, 2025, at 5:30 p.m., there being present the following members of said
Council to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Council
members; Byron Randolph Foley, H. Hunter Holliday, and John Saunders; with Renée
Ferris Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light,
Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Chuck Van Allman, Director of Community Development; Mary Ellen Wines,
Planning and Zoning Administrator; Crystal Williams, Assistant to the City Manager;
Laura Lea Harris, Deputy Clerk of Council; and Jim Guynn, City Attorney. Also in
attendance this evening were: Garrett Channell, Executive Director of the Salem
Museum and the following members of the Salem Museum & Historical Society Board:
Susan Mini, Tom Copenhaver, and Jim Laub; and the following business was
transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2. New Business
A. Discussion Items
1. Meeting with representatives of the Salem Museum and Historical
Society regarding Preston Place.
2. Review proposed City Code amendments recommended by the
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Planning Commission to: 1. Chapter 66 Signs, Article IV Permitted
Signs by Use and District, Section 66-105 Permitted Signs, and; 2.
Chapter 106 Zoning, Article III Use and Design Standards, Section
106-304.17(B)(6) Townhouse
Members of the Salem Museum & Historical Society were present to meet with
Council regarding Preston Place. Discussion was held and questions were responded
to.
Mary Ellen Wines, Planning & Zoning Administrator, presented a review of the
proposed City Code amendments recommended by the Planning Commission to
Chapter 66, Signs, Article IV Permitted Signs by Use and District, Section 66 -105
Permitted Signs, and; 2. Chapter 106 Zoning, Article III Use and Design Standards,
Section 106-304.17(B)(6) Townhouse. Discussion was held among Council and
questions were responded to by Ms. Wines.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at ?:?? p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order at
6:30 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley, H.
Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding
together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and
Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman,
Director of Community Development; Mike Stevens, Director of Communications; t;
and Jim Guynn, City Attorney.
2. Pledge of Allegiance
3. Bid Opening, Awards, Recognitions
A. Recognition
Recognize Angela Sellers for over 50 years of service in the City of Salem.
Mayor Turk requested that Angela Sellers, the City's Process Improvement and
Business Efficiency Director, to be recognized upon her retirement after nearly fifty-
two years of service to the City of Salem. Mayor Turk read and presented Mrs.
Sellers with a proclamation from Council in appreciation of her service. She was
recognized as the longest tenured full-time employee in the City of Salem's history.
Council thanked Mrs. Sellers for her service.
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4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing at the same meeting.
John Breen, 142 Bogey Lane, addressed Council this evening. He listed tasks that he
felt were important for Salem's future and needed to be confronted by Council. He
requested that Council require specific actions tied to progress benchmarks and
deadlines.
B. Minutes
Consider acceptance of the January 13, 2025, Organizational Meeting and
Regular Meeting minutes.
Mayor Turk noted that a corrected version of the minutes had been distributed by staff
to address a typographical error on page three.
The minutes were approved as amended.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenses for the six
months ending December 2024.
The Financial Reports were received.
5. Old Business
There was no Old Business this evening.
6. New Business
A. Conveyance of Property
Hold a public hearing to consider the sale of an approximate .519 acre tract
located in Salem, Virginia, being a portion of Tax Map # 246 -1-1.6. (As
advertised in the January 18, 2025, issue of the Roanoke Times.)
Mr. Light noted that the parcel was approximately 8.2 acres, wholly unbuildable, and
most of the property has about a 46% slope. This small section has some potential
value and per State Code, the City is required to have a public hearing before we
potentially bring back opportunities for this to be put back into taxable use. Mr. Light
clarified that the tax map # is 246-1-1.6.
Mayor Turk opened the public hearing.
John Breen, 142 Bogey Lane, posed two questions in reference to this item. He
requested to know the price and the reason for the redactions on the survey included
in the Agenda Packet for this evening.
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Stella Reinhard, 213 N. Broad Street, asked for clarification of the location and the
usefulness for development of the property.
Mr. Light noted that the location is tax map #246-1-1.6 and that this was part of an
approximately 8.2 acre parcel. He also shared that almost all of this parcel is
unbuildable with about a 46% slope. He indicated that this small section could have
some value outside of being owned by the City. Tonight's purpose was just to hold a
public hearing as required before moving forward and bringing something back to
Council if an opportunity arises.
No one else came forward to speak.
Mayor Turk closed the public hearing.
Mayor Turk noted that no action would be taken by Council this evening.
B. Receive 2024 Planning Commission Annual Report
Receive the 2024 Planning Commission Annual Report.
Mayor Turk asked Mary Ellen Wines, Planning and Zoning Administrator, to share
information about the Planning Commission report.
Mary Ellen Wines, 21 S. Bruffy Street, Community Development, noted that as
directed by Virginia State Code, the Planning Commission is required to submit an
annual report to City Council. She shared that included in this Agenda is the 2024
Annual Report to City Council and that it included a number of applications and the
results, an update on the Comprehensive Plan, the number of zoning permits issued
by their office, the number of site plans reviewed by Community Development, the list
of membership, and some historical data over the last five years.
Mayor Turk noted that the only action required on this item was to receive the report.
The report was received by Council.
C. Audit-Finance Committee Role and Composition
Consider the adoption of Resolution 1490 establishing the role and
composition of the Audit Finance Committee.
Mayor Turk asked Ms. Jordan to share information on the history of the Audit Finance
Committee. She noted that at the last Council meeting Mr. Light had explained that
this committee has had a number of different roles and has evolved over the years. It
was felt that something more definitive was needed outlining the role of that
committee.
Ms. Jordan noted that at the last Council meeting, discussion was held about the
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origin of Audit Finance and how it evolved into the Committee it has become. Staff
and prior Audit Finance members have compiled a list of recommended items that
they believe need to come to the Audit Finance Committee. She noted the specific
details included in Resolution 1490 which would establish the role and composition of
the Audit Finance Committee if approved by Council this evening.
City Manager Dorsey thanked Mr. Frank Turk, past Director of Finance, for coming in
to meet with staff to assist in understanding the history of this committee.
D. Boards and Commissions
Consider appointments to various boards and commissions.
Mayor Turk noted that there are a number of items this evening requiring the
appointment of Council members to various boards and commissions and requested
that Mr. Light break them out in order for Council to consider them separately.
Mr. Light noted that the first item is the Audit Finance Committee that was just
discussed. Per the Administrative Calendar, this group meets at 8:30 a.m. on the
Wednesday preceding the first regularly scheduled Council meeting of each month
only if there are items to be reviewed. The first appointment was to request the
appointment of a Council member as committee chair of the Audit Finance Committee
for a two-year term ending December 31, 2026.
Mayor Turk motioned to appoint Randy Foley as Chairman for the Audit Finance
Committee for a two-year term ending December 31, 2026. Hunter Holliday seconded
the motion.
It was confirmed that Councilman Foley was amenable to accepting this position.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Mayor Turk asked for nominations for another Councilmember to serve as a
representative on the Audit Finance Committee.
Mayor Turk nominated Anne Marie Green to serve as a Member on the Audit Finance
Committee. Hunter Holliday seconded the motion.
Mr. Saunders indicated that he was willing to serve on this committee but that he was
fine with Ms. Green serving as well. Discussion was held and Ms. Green indicated
that she was fine with Mr. Saunders taking that role. Mayor Turk withdrew her motion.
Anne Marie Green motioned to appoint John Saunders as the other Council member
At Large for the Audit Finance Committee. Hunter Holliday seconded the motion.
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Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Mr. Light noted that the next appointment was for the Roanoke Valley-Alleghany
Regional Commission. The Regional Commission meetings typically are the fourth
Thursday of each month. It was clarified that the time for these meetings is 3:00 p.m.
Mr. Light asked that Council consider the appointment of a Council member to fill the
remainder of a vacant three-year term ending June 30, 2027. He noted that Mr.
Holliday is already serving on this Commission.
Anne Marie Green stated that she would be willing to serve in this capacity.
Randy Foley motioned to appoint Anne Marie Green to the Roanoke Valley -Alleghany
Regional Commission to fill the remainder of the three-year term of James W. Wallace
ending June 30, 2027. John Saunders seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Mr. Light noted that the next appointment was for the Western Virginia Regional Jail
Authority. He shared that this board meets on the first Thursday of each month at
9:00 a.m. We need a Primary Local Government Body Representative. Currently, Mr.
Foley is serving as the Alternate.
Mr. Foley noted that he was happy to serve as the primary unless someone else
wished to do so. Mr. Holliday indicated that he was willing to do either one.
Mayor Turk motioned to appoint Randy Foley as the Primary Local Governing Body
Representative to the Western Virginia Regional Jail Authority. John Saunders
seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Randy Foley motioned to appoint Hunter Holliday as the Alternate Local Governing
Body Representative to the Western Virginia Regional Jail Authority. Mr. Holliday
confirmed that he was amenable to this appointment. Anne Marie Green seconded
the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
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Mr. Foley shared information on taking the Oath for this position with Mr. Holliday.
Mr. Light noted that the next item was to consider the appointment of a Council
member as an alternate to the Chief Local Elected Official Consortium (CLEO). He
indicated that Mr. Holliday is already serving as the primary member for this board. He
also clarified that this consortium typically meets quarterly at their office and is often
handled by Zoom meetings also.
Mr. Saunders indicated that he would be willing to ta ke this position.
Randy Foley motioned to appoint John Saunders to the Chief Local Elected Official
Consortium (CLEO). Mayor Turk seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
It was noted by City Manager Dorsey that this was for an alternate position.
Randy Foley made an amended motion to appoint John Saunders as an Alternate to
the Chief Local Elected Official Consortium (CLEO). Mayor Turk seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Mr. Light noted that there were an additional three appointments for other boards and
commissions for Council's consideration this evening. If Council was amenable to the
appointments, a single motion for all three of them, with a roll call vote would suffice.
The recommendations were:
To recommend Corey Fobare for Circuit Court appointment to the Board of
Equalization of Real Estate Assessments for the remainder of a three -year term
ending November 30, 2027; to reappoint David G. Brittain to the Real Estate Tax
Relief Review Board for a three-year term ending February 14, 2028; and to appoint
Sheriff Chris Shelor to the Virginia Alcohol Safety Action Program Board (VASAP) for
a three-year term ending January 27, 2028.
Randy Foley motioned to make the appointments as stated above. Mayor Turk
seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
Nays: None
Abstaining: None
Mayor Turk encouraged citizens to review the website listing of boards and
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commissions that are available for citizens to serve on. She noted that the website
normally states when there is a vacancy of a position.
7. Adjournment
Mayor Turk adjourned the meeting at 7:03 p.m.
Submitted by: Approved by:
H. Robert Light Renée Ferris Turk
Clerk of Council Mayor
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Item #: 6.A.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Special Exception Permit - Withdrawn at the Request of
the Petitioner
WITHDRAWN AT THE REQUEST OF THE
PETITIONER. Hold public hearing to consider the request
of Heather Pollard, contract purchaser, for the issuance of a
Special Exception Permit to allow a personal service, beauty
salon, on the property located at 707 South Colorado Street,
Tax Map 160-7-3. (Advertised in the January 23 and 30,
2025, issues of the Salem Times-Register.) (The Planning
Commission recommended approval by a unanimous vote.)
SUBMITTED BY: Maxwell Dillon, Planner
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RB Residential Business District
Land Use Plan Designation: Mixed Use
Existing Use: Residence/Vacant
Proposed Use: Residence/Personal Service (beauty salon)
The subject property (707 South Colorado Street) consists of a 0.215-acre tract of
land which currently sits within the RB Residential Business zoning designation. A
residence with an attached commercial unit exists on-site. To provide a bit of history,
Floyd & Sue’s Barber Shop previously operated at this location; however, it ceased
operations in December of 2019 and the commercial unit subsequently lost its legal
nonconforming status. As a result, the applicant is requesting a Special Exception
Permit for a personal service to operate a beauty salon in that same unit that is
currently vacant.
The Future Land Use Map (FLUM) identifies this area as Mixed Use which is
consistent with the proposed future utilization of the property.
The proposal meets the requirements of Section 106-208.3. Site development
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regulations for RB.
FISCAL IMPACT:
STAFF RECOMMENDATION:
No action is required as the item has been withdrawn by the petitioner.
ATTACHMENTS:
1. Special Exception Permit application
2. 707 South Colorado Street notification map
3. Affidavit & Owner Letters
4. Application Payment Receipt
5. Item 6A.B.C. 2-10-25 PC January 15, 2024, minutes
6. Item 6A 2-10-25 707 Council letter to petitioner South Colorado Street Tax Map
#160-7-3
7. Item 6A.B.C. 2-10-25 Legal Ad 1-23-25
8. Item 6A.B.C. 2-10-25 Legal Ad 1-30-25
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City of Salem
Special Exception or Use Not Provided For Application
Pre-application Meeting (optional)
• Meetings with the Community Development Staff are recommended prior to submittal of a Special
Exception/Use Not Provided For Permit application. Please bring a plat to the meeting with a sketch of
your proposal.
Application Submittal
• The application deadline is the first of the month for inclusion on the following month’s agenda. If the
first falls on a weekend or holiday, the application deadline will be the following business day.
• When submitting an application be sure to include the following: a complete application, plat of the
subject property, legal description that includes metes and bounds, and supplementary information to
support the request (such as conceptual plans and building elevations). Please note incomplete
applications will not be accepted and will be returned to the applicant.
• The application fee is due at time of submittal. The applicant will be notified to submit the required
legal ad fees prior to the meeting. (See Page 4)
• PLEASE NOTE: As per 106-524.1(A) of the City of Salem Zoning Ordinance no application shall be
accepted for a lot or parcel that does not comply with the minimum lot area, width, or frontage
requirements of the zoning district or applicable use and design standards. A variance from the Board
of Zoning Appeals must be obtained prior to the submission of a Special Exception/Use Not Provided
For application.
Application Distribution for City Review
• Complete applications may be routed to City departments for review.
Staff/Applicant Meeting
• The staff may contact the applicant to schedule a meeting to discuss comments provided by reviewing
agencies, to request additional information or plan revisions, and to negotiate proffers.
Planning Commission
• Revised conceptual plans and draft proffers must be submitted prior to the Planning Commission
meeting. Proffers and conceptual plans may be revised in accordance with Staff’s recommendations,
and revisions incorporating the staff’s recommendations must be submitted prior to the Planning
Commission meeting.
• A staff report and recommendation are included in the Planning Commission packet.
• The Planning Commission meets on the 1st Wednesday after the 1st City Council meeting of the month.
• Following a public hearing on the Special Exception/Use Not Provided For Permit case, the Planning
Commission may recommend approval, approval with conditions, denial, or deferral of the application.
City Council
• A staff report containing the recommendation of the Planning Commission and Staff is sent to the City
Council prior to the meeting.
• The City Council typically hears Special Exception/Use Not Provided For Permit cases on the 4th
Monday of every month.
• Following a public hearing on the case, the City Council may vote to approve, deny, defer the
application to another meeting, or remand the application back to the Planning Commission for further
consideration.
Docusign Envelope ID: FD8C26ED-6C7C-4BD9-8D62-309C3BE5DCC3Docusign Envelope ID: BCC697D1-BF16-446C-9F3D-F4E1CBEF865E
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ATTACHMENTS - For ALL REQUESTS you must submit the following electronically:
A fully completed signed application.
Acknowledgement of Application Fee Payment Procedure (Page 4)
A plat of the subject property, which accurately reflects the current property boundaries, is
drawn to scale, and shows existing structures. (Typically, available from the City Clerk’s
Office.)
Responses to questions on Page 5
Historic Impact Information (if any)
For applications requiring plans, please submit electronically only. No hard copies will
be accepted.
Check here if the conceptual plan will serve as the preliminary plat.
NOTE: Elevations will be required with new development.
TO THE APPLICANT:
It is the policy of the City of Salem City Council, the City of Salem Planning Commission, and City of
Salem Board of Zoning Appeals to require a property to be posted when a zoning action is being
considered. Such a posting notifies the general public of an impending action and the location being
considered.
It is incumbent on you, the applicant, to ensure the sign is in the proper location and remains there until
an action has taken place. Consequently, the procedure for posting is as follows:
1.The Community Development Staff will post the sign on your property.
2.You should check the location of the sign to make certain it is in the right place on your
property. If it is not, notify the Community Development Office as soon as possible.
3.You should check periodically to ensure the safety of the sign. If it is stolen or otherwise
harmed, notify the Community Development Office as soon as possible.
In submitting this Special Exception/Use Not Provided For Permit application, you hereby grant permission
to the agents and employees of the City of Salem to enter the referenced property for the purposes of
processing and reviewing the above application.
Should you have any questions regarding this policy, please contact a member of Community Development.
Docusign Envelope ID: FD8C26ED-6C7C-4BD9-8D62-309C3BE5DCC3Docusign Envelope ID: BCC697D1-BF16-446C-9F3D-F4E1CBEF865E
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3
E
[ ]
City of Salem Community Development Application
Case #:
APPLICANT INFORMATION
Owner:
Contact Name:
Address:
Telephone No. _
Fax No.
Email Address _
_
Applicant/Contract Purchaser:
Contact Name:
Address:
Telephone No. _
Fax No.
Email Address _
_
QUESTIONS/ LETTERS/ SHOULD BE FORWARDED TO THE FOLLOWING**:
Name
Address:
**It is the responsibility of the contact person to provide copies of all correspondence to other
interested parties to the application.
Telephone No. _
Fax No.
Email Address _
_
Request for SPECIAL EXCEPTION/USE NOT PROVIDED FOR PERMIT
PARCEL INFORMATION For multiple parcels, please attach a page
(Tax ID #’s)
Subdivision
Location Description (Street Address, if applicable)
_
Total Area (acres/square feet) _
Current Zoning
Use
SIGNATURE OF OWNER CONTRACT PURCHASER (attach contract) LESSEE
As owner or authorized agent of this property, I hereby certify that this application is complete and accurate to the
best of my knowledge, and I hereby grant permission to the agents and employees of the City of Salem to enter the
property for the purposes of processing and reviewing this request.
Date
Name
Date
Name
William Francis Graham 5405248843
3556 MEADOWLARK RD Roanoke, VA 24018
wildbg@aol.com
Heather Pollard 5407934323
1200 TERRACE DR Salem, VA 24153
heatherpollard84@gmail.com
160-7-3 9583 lot/1996sq ft
Residential Business
707 S. Colorado St
Special Exception- Beauty Salon
11-26-24
Heather Pollard
Heather Pollard 5407934323
1200 Terrace Drive Salem, VA 24153
heatherpollard84@gmail.com
Docusign Envelope ID: FD8C26ED-6C7C-4BD9-8D62-309C3BE5DCC3Docusign Envelope ID: BCC697D1-BF16-446C-9F3D-F4E1CBEF865E
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4
Application fees must be submitted at the time of submittal. I hereby acknowledge that this application is not
complete until the payment for all applicable fees has been received by the City of Salem Community Development
Department. I acknowledge that I am responsible for ensuring that such fees are received by the City of Salem.
I further acknowledge that any application fee submitted after the deadline shall result in the application
being considered filed for the next month’s meetings.
Signature of applicant/authorized agent _______________________________ Date: ______________________
Print Name: _______________________________________________
Signature of owner/authorized agent _______________________________ Date: ______________________
Print Name: _______________________________________________
If you would like your correspondence emailed and/or faxed, please make selections, and provide the information
below:
Email Fax:
ACKNOWLEDGEMENT OF APPLICATION FEE PAYMENT PROCEDURE
FEES:
All application fees must be paid at the time of submittal. Please make checks payable to the City of
Salem:
Special Exception/Use Not Provided For/Use Not Provided For Permit application fee:
$500
FOR STAFF USE ONLY
FEES:
Staff Reviewer: _____________ Application Complete? YES NO
Date: _____________
Docusign Envelope ID: FD8C26ED-6C7C-4BD9-8D62-309C3BE5DCC3
Heatherpollard84@gmail.comX
11/27/2024 | 05:35 PST
Docusign Envelope ID: BCC697D1-BF16-446C-9F3D-F4E1CBEF865E
12/15/2024 | 16:09 PST
William Francis Graham III
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PLEASE RESPOND FOR ALL SPECIAL EXCEPTION/USE NOT PROVIDED FOR APPLICATIONS:
1. This Special Exception/Use Not Provided For is being requested in order to?
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
2. Describe how you plain to develop the property for the proposed use and any associated uses.
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
3. Describe why the proposed use or exception is desirable and appropriate for the area. What measures will be
taken to assure that the proposed use or exception will not have a negative impact on the surrounding vicinity?
(This could include traffic or environmental impacts.)
_________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
4. Is the subject property located within the Floodplain District? YES NO If yes, describe the proposed
measures for meeting the standards of the Floodplain Ordinance.
_________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
5. Have you provided a conceptual plan of the proposed development, including general lot configurations and
road locations? Are the proposed lot sizes compatible with existing parcel sizes in the area?
_________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
6. Is the subject property listed as a historic structure or located within a historic district? YES NO
If yes, describe the proposed measures for meeting the standards of the Department of Historic Resources.
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Operate a beauty salon at this location.
Property formerly a barber shop.There will be limited changes needed to be made at this location.
This location was formerly a barber shop. Quiet and professional business operations will be conducted here with respect to the adjacent properties.
These changes wil not be necessary for this property.
Docusign Envelope ID: FD8C26ED-6C7C-4BD9-8D62-309C3BE5DCC3Docusign Envelope ID: BCC697D1-BF16-446C-9F3D-F4E1CBEF865E
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PLANNING COMMISSION
MINUTES
Planning Commission Meeting
Agenda
Wednesday, January 15, 2025, 7:00 PM
Work Session, 6:00 PM, Council Chambers Conference Room, City Hall, 114 North
Broad Street, Salem, Virginia 24153
Regular Session, 7:00 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1.Call to Order
2.New Business
A. Items for discussion on the January 2025 agenda.
1. Special Exception Permit - 707 South Colorado Street
2. Zoning Text Amendment - Townhomes
3. Sign Ordinance Amendment.
4. 2024 Planning Commission Annual Report
5. Cancellation of February meeting
6. Update on Comprehensive Plan
A work session meeting of the Planning Commission of the City of Salem, Virginia,
was held in the Council Chambers Conference Room, City Hall, 114 North Broad
Street, at 6:00 p.m., on Wednesday, January 15, 2025, there being present the
following members of said Commission, to wit: with Chair King, presiding; together
with Christopher J. Dorsey, City Manager and Executive Secretary, and H. Robert
Light, Assistant City Manager and Executive Secretary, ex officio members of said
Commission; Charles E. Van Allman, Jr., Director of Community Development; Mary
Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon, Planner, and Jim H.
Guynn, Jr., City Attorney; and the following business was transacted:
Page 24 of 50
Chair King reported that this date, place, and time had been set in order for the
Commission to hold a work session.
Item 2.A.1. Staff noted that a special exception permit application had been submitted
regarding a personal service, beauty salon, to be located at 707 South Colorado
Street and a discussion was held.
Item 2.A.2. Staff noted that the zoning ordinance allowed for anyone to propose a text
amendment and a change to the townhouse section of the zoning ordinance had been
submitted and a discussion was held.
Item 2.A.3. Staff noted that only one wall sign per frontage was allowed within the
HBD, Highway Business District and that many prospective businesses have a set
sign package that does not meet the current regulations of the sign ordinance. Staff
presented a text amendment to allow flexibility regarding wall signs that could allow up
to 4 wall signs and a discussion was held.
Item 2.A.4. Staff presented the 2024 Planning Commission Annual Report, and a
discussion was held.
Item 2.A.5. Staff noted that due to no items on the agenda, staff requested to cancel
the meeting.
Item 2.A.6. Staff updated the commission on the current review of the comprehensive
plan.
3.Adjournment
Chair King adjourned at 6:51 p.m.
REGULAR SESSION
1.Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
called to order at 7:00 PM, in the Council Chambers, City Hall, 114 North Broad
Street, on Wednesday, January 15, 2025, there being present the following members
to wit: with Chair King, presiding; together with Christopher J. Dorsey, City Manager,
and Executive Secretary, H. Robert Light, Assistant City Manager and Deputy
Executive Secretary, ex officio members of said Commission; Charles E. Van Allman,
Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning
Administrator; Maxwell S. Dillon, Planner; and Jim H. Guynn, Jr., City Attorney; and
the following business was transacted:
Chair King reported that this date, place, and time had been set in order for the
Commission to hold the regular meeting.
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A.Pledge of Allegiance
2.Election of Officers
Mr. Dorsey took charge of the meeting for the 2025 elections.
A.Election of Chairman for 2025
Vice-Chair Garst nominated Chair King to continue as Chair for 2025. Commissioner
Henrickson seconded the nomination. No further nominations were made. Mr. Dorsey
called for a vote, which passed unanimously. Chair King then presided.
B.Election of Vice-Chairman for 2025
Commissioner Beamer nominated Vice-Chair Garst to continue as Vice-Chair for
2025. Commissioner Routt seconded the nomination. No further nominations were
made. A roll call vote passed unanimously.
Chair King requested that all attendees stand for a moment of silence in honor of
former long-term Chair, Vicki Dalton.
Consent Agenda
A.Minutes
Consider acceptance of the minutes from the November 13, 2024, work
session and regular meeting.
Chair King asked if there were any corrections or additions to the minutes from the
November 13, 2024, work session and regular meeting. No changes were suggested,
and the minutes were approved as presented.
4.New Business
A.Special Exception Permit
Hold public hearing to consider the request of Heather Pollard, contract
purchaser, for the issuance of a Special Exception Permit to allow a personal
service, beauty salon, on the property located at 707 South Colorado Street,
Tax Map 160-7-3.
The Commission held a public hearing to consider the request from Heather Pollard,
contract purchaser, for the issuance of a special exception permit to allow a personal
service beauty salon at 707 South Colorado Street (Tax Map 160-7-3).
Staff noted that the subject property (707 South Colorado Street) consisted of a 0.215-
acre tract of land which currently sits within the RB Residential Business zoning
designation. A residence with an attached commercial unit exists on-site. To
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provide a bit of history, Floyd & Sue’s Barber Shop previously operated at this
location; however, it ceased operations in December of 2019 and the commercial unit
subsequently lost its legal nonconforming status. As a result, the applicant is
requesting a Special Exception Permit for a personal service to operate a beauty
salon in that same unit that is currently vacant. The Future Land Use Map (FLUM)
identifies this area as Mixed Use which is consistent with the proposed future
utilization of the property.
Heather Pollard, the applicant, addressed the Commission, stating that she currently
owns a salon at 1325 West Main Street and has a contract pending for the property at
707 South Colorado Street to relocate her business there. She plans to operate a
beauty salon and potentially lease space to other health and beauty-related
businesses upstairs.
Dr. Joe Foley, a nearby resident at 708 South Colorado Street, voiced his support for
the proposal, noting the property's history as Floyd and Sue’s Barbershop and its
suitability for mixed-use business and residential zoning.
Vice-Chair Garst inquired about the number of employees and hours of operation, and
Ms. Pollard responded that there would be four employees and the salon would
operate Monday through Saturday, approximately 8 AM to 7 PM.
Commissioner Henrickson asked about the intended use of the upstairs space, to
which Ms. Pollard confirmed it would be used for additional beauty-related
businesses, with no residential use planned.
The Commission also discussed the parking situation, with Ms. Pollard confirming that
parking would be located at the back of the building, not on South Colorado Street.
After closing the public hearing at 7:09 PM, the Commission moved to approve the
request. Commissioner Beamer made a motion to approve, and Vice-Chair Garst
seconded. The motion passed with a unanimous vote.
B.Amendment to the City Code - Chapter 106, Zoning
Hold public hearing to consider the request of Patrick and Jamie Snead to
amend Chapter 106 Zoning, Article III Use and Design Standards, Section
106-304.17(B)(6) Townhouse, of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to setbacks for townhouses.
The Commission held a public hearing regarding a request from Patrick and Jamie
Sneed to amend Chapter 106, Zoning, Article 3, Use and Design Standards, Section
106-304.17B6 of the City Code, pertaining to setbacks for townhouses.
Staff noted that in the City of Salem, townhouse developments are permitted by right
in the RMF Residential Multi Family and RB Residential Business District zoning
designations, and by Special Exception Permit in the RSF Residential Single Family,
DBD Downtown Business District, TBD Transitional Business District, and CBD
Page 27 of 50
Community Business District. Regardless of the zoning district, each townhouse
development is required to meet the Use and Design Standards specified in Chapter
106-304.17, which prescribes additional regulations related to items including, but not
limited to minimum lot size/frontage, maximum density, and setback/buffer yards.
The applicant is requesting a text amendment related specifically to Chapter 106-
304.17(B)(6), which currently requires a minimum 25-foot setback be established
between townhouse groups and adjacent properties when buffer yards are not
required between zoning districts of different intensities. The proposed adjustment
would not require a 25-foot setback when adjacent properties are of the same or a
higher-intensity zoning designation, instead requiring that the setbacks of the
underlying zoning district be the standard in those scenarios. This change would
continue to protect the least intense and most vulnerable zoning districts (AG
Agriculture and RSF Residential Single Family) with the currently required 25-foot
setback, but would revert setback requirements for scenarios in which adjacent
properties are of the same or a higher-intensity zoning district to the setbacks that
would be required for other structures that could be developed.
Patrick Snead, representing Riverland Oaks LLC, explained that the proposed
amendment would reduce setbacks for townhouses when adjacent to properties with
equal or higher intensity zoning, while maintaining larger setbacks where adjacent to
single-family or agricultural zoning. The amendment aims to address the challenges
posed by limited available land for development.
The Commission discussed the proposed amendment, and City staff supported the
change, stating it would still protect single-family zoning while providing more flexibility
for townhouse developments in higher-intensity areas.
The public hearing was closed at 7:14 PM, and Commissioner Routt made a motion to
approve the amendment, which was seconded by Commissioner Henrickson. The
motion passed unanimously.
C.Amendment to the City Code - Chapter 66, Signs
Hold public hearing and consider amending Chapter 66 Signs, Article IV
Permitted Signs by Use and District, Section 66-105 Permitted Signs, of the
CODE OF THE CITY OF SALEM, VIRGINIA pertaining to wall signs.
The Commission held a public hearing regarding proposed amendments to Chapter
66, Article 4, Permitted Signs by Use and District, Section 66-105, to adjust
regulations for wall signs in the Highway Business District (HBD).
Maxwell Dillon, Planner, explained that the amendment would introduce the concept
of a "primary building side" to calculate allowable wall sign area, rather than relying
solely on road frontage. The proposed changes aim to balance flexibility for
businesses while maintaining the aesthetic character of commercial districts.
The Commission discussed the amendment, with Mr. Dillon emphasizing its business-
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friendly approach. Vice-Chair Garst asked if the change would meet the needs of most
commercial entities, and Mr. Dillon confirmed that it was a step in the right direction.
After closing the public hearing at 7:20 PM, Commissioner Henrickson made a motion
to approve the amendment, which was seconded by Commissioner Beamer. The
motion passed unanimously.
D.2024 Planning Commission Annual Report
Consider approval of the 2024 Planning Commission Annual Report with
direction to submit to City Council.
Chair King presented the 2024 Planning Commission Annual Report for approval.
Vice-Chair Garst praised the staff's work on the report. A motion to approve the report
and submit it to City Council was made by Vice-Chair Garst and seconded by
Commissioner Henrickson. The motion passed with a unanimous vote.
E.Cancellation of February meeting
Consider cancellation of the February 12, 2025, Planning Commission meeting
due to no items on the agenda.
Mr. Light informed the Commission that there were no items on the agenda for the
February 12, 2025, meeting, and recommended its cancellation. Commissioner
Henrickson made a motion to approve the cancellation, which was seconded by
Commissioner Routt. The motion passed unanimously.
5.Adjournment
There being no further business, Chair King adjourned the meeting at 7:22 PM.
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Item #: 6.B.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Amendment to the City Code - Chapter 106, Zoning
Hold public hearing and consider ordinance on first reading
for the request of Patrick and Jamie Snead to amend
Chapter 106 Zoning, Article III Use and Design Standards,
Section 106-304.17(B)(6) Townhouse, of the CODE OF THE
CITY OF SALEM, VIRGINIA pertaining to setbacks for
townhouses. (Advertised in the January 23 and 30, 2025,
issues of the Salem Times-Register.) (The Planning
Commission recommended approval by a unanimous vote.)
SUBMITTED BY: Maxwell Dillon, Planner
SUMMARY OF INFORMATION:
In the City of Salem, townhouse developments are permitted by right in the RMF
Residential Multi Family and RB Residential Business District zoning designations,
and by Special Exception Permit in the RSF Residential Single Family, DBD
Downtown Business District, TBD Transitional Business District, and CBD Community
Business District. Regardless of the zoning district, each townhouse development is
required to meet the Use and Design Standards specified in Chapter 106-304.17,
which prescribes additional regulations related to items including, but not limited to
minimum lot size/frontage, maximum density, and setback/buffer yards.
The applicant is requesting a text amendment related specifically to Chapter 106-
304.17(B)(6), which currently requires a minimum 25-foot setback be established
between townhouse groups and adjacent properties when buffer yards are not
required between zoning districts of different intensities. The proposed adjustment
would not require a 25-foot setback when adjacent properties are of the same or a
higher-intensity zoning designation, instead requiring that the setbacks of the
underlying zoning district be the standard in those scenarios. This change would
continue to protect the least intense and most vulnerable zoning districts (AG
Agriculture and RSF Residential Single Family) with the currently required 25-foot
setback, but would revert setback requirements for scenarios in which adjacent
properties are of the same or a higher-intensity zoning district to the setbacks that
would be required for other structures that could be developed.
Page 33 of 50
Because the proposed text amendment does not reduce the protection on properties
with the AG Agriculture or RSF Residential Single Family zoning designation, staff
recommends approval of the request. As Salem is a built-out environment, infill
development will be crucial to the accommodation of housing needs in the future. This
modification to the Use and Design Standards related to townhouse developments
can help reduce existing barriers to maximizing the utilization of developable land,
while still preserving the health and character of established neighborhoods.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Recommend approval of the proposed code adjustment on first reading.
ATTACHMENTS:
1. Item 6B 2-10-25 Sec._106_304.17.___Townhouse. proposed ordinance change
2.2025
Page 34 of 50
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, ZONING, ARTICLE III, USE
AND DESIGN STANDARDS, SECTION 106-304.17(B)(6) TOWNHOUSES, PERTAINING TO SETBACKS
FOR TOWNHOUSES, OF THE CODE OF THE CITY OF SALEM, VIRGINIA
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT SECTION 106-304.17
(B)(6), ARTICLE III, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, BE AMENDED, REVISED, AND
REORDAINED TO READ AS FOLLOWS:
CHAPTER 106
ZONING
ARTICLE III USE AND DESIGN STANDARDS
Sec. 106-304.17. Townhouse.
(A)Intent: The following minimum standards are established in recognition that common-wall single-family
dwellings on individual lots of record are a viable housing alternative to conventional detached single-family
dwellings. These standards are intended to allow flexibility in unit arrangements, unit size and yard space,
thereby allowing the creation of efficient and economical housing arrangements.
(B)Townhouse Development Standards: The following minimum standards refer to the overall design of the site,
and not to individual townhouse lots.
1.Applicants for townhouse developments shall submit a site plan in accordance with section 106-400 of
this chapter. The site plan shall include a master plan that defines the entire townhouse development.
The party submitting the site plan shall not commence development until the plan has been approved
by the city. Approval of a final subdivision plat, pursuant to the provisions of the Salem Subdivision
Ordinance is required prior to the sale of any townhouse lot.
2.The minimum development size for any townhouse development shall be 15,000 square feet. The
maximum density of any townhouse development shall be ten dwelling units per acre.
3.The minimum frontage for a townhouse development shall be 60 feet on a public street.
4.Along public rights-of-way, the setback for the townhouse groupings shall be as specified in article II.
Setback areas shall be free of all physical improvements, including parking areas, except for the
following:
a.Pedestrian walkways and sidewalks.
b.Privacy fences in rear yards.
c.Accessory buildings in rear yards.
d.Retaining walls.
5.When buffer yards are required between zoning districts of different intensities, plantings shall be
installed as specified in the 25-foot, or greater, buffer yard requirement found in section 106-402.3. No
individual townhouse lot lines shall extend into any required landscape buffer.
6.When buffer yards are not required between zoning districts of different intensities, a minimum 25-
foot setback shall be established between the townhouse groupings and adjacent properties. This area
shall be professionally landscaped with a combination of trees and shrubs, and shall be free of all
physical improvements including parking areas, except for the following:
a.Pedestrian walkways and sidewalks.
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b.Privacy fences in rear yards.
c.Accessory buildings in rear yards.
d.Retaining walls.
6.A minimum 25-foot setback shall be established between townhouse groupings and adjacent
properties that are zoned AG or RSF. Setbacks between townhouse groupings and adjacent
properties of other zoning classifications shall meet the requirements of the underlying zoning
district for the property. Where required, this area shall be professionally landscaped with a
combination of trees and shrubs, and shall remain free of all physical improvements, including
parking areas, except for:
a.Pedestrian walkways and sidewalks.
b.Privacy fences in rear yards.
c.Accessory buildings in rear yards.
d.Retaining walls.
7.No townhouse unit shall have a private driveway connecting to a public street.
8.All townhouse developments shall be served by public water and sewer.
9.A homeowners' association shall be created for each townhouse development. The homeowners'
association shall be responsible for the perpetual maintenance of all commonly owned areas and
facilities including, but not limited to, open space, required buffer yards, common areas, private streets
and parking areas, and stormwater management facilities within the townhouse development.
(C)Minimum Townhouse Lot Requirements:
1.Individual townhouse lots may front on either public or private streets, parking areas, or other
commonly-owned areas within the development.
2.There shall be no minimum lot size for individual townhouse lots. Each townhouse lot shall be large
enough to accommodate the footprint of the unit, any required yards, and any amenities intended for
the exclusive use of that unit, such as private parking areas or patios. No required townhouse yard may
contain any parking area not intended for the exclusive use of that unit. Individual townhouse lots may
extend into the 25-foot landscaped setback at the perimeter of the development, however they may
not extend into any required buffer yard.
3.The minimum width for any townhouse unit shall be 16 feet.
(D)Minimum Townhouse Yard Requirements:
1.Townhouse Unit:
Front Yard:
(a)The minimum front yard for any townhouse unit fronting on a public street shall be as specified
in article II, District Regulations.
(b)The minimum front yard for any townhouse unit not fronting on a public street shall be ten feet.
Rear Yard: The minimum rear yard shall be ten feet.
Side Yard for End Units: The minimum side yard for end units shall be ten feet.
(E)Maximum Height of Structures:
1.The maximum height of any townhouse unit shall be three stories or 45 feet.
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(F)Maximum Building Size:
1.Accessory Structures: No accessory building shall exceed 100 square feet in size.
(G)Grouping of Townhouses:
1.Townhouses shall be attached in groups of three to 12.
2.The facades of townhouses shall be varied by staggered front yards and variations in design and
materials. No more than four abutting townhouses shall have the same front yard depth and the same
architectural treatment of facades and roof lines. The front yard stagger, when required, shall be a
minimum of two feet.
3.All townhouses shall be arranged such that only the front or side of any unit shall face a public street. If
site characteristics require that the backs of townhouses face a public street, then vegetative screening
shall be required per the provisions of this chapter. Such vegetative screening shall be located within a
common area, and not on any townhouse lot.
4.A minimum 40-foot separation shall be provided between groupings of townhouse units. This
minimum separation may be reduced to 20 feet if both facing walls contain no windows, doors or
balconies.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders -
H. Hunter Holliday –
Byron Randolph Foley –
Anne Marie Green –
Renee F. Turk –
Passed:
Effective:
_______________________
Mayor
ATTEST:
_______________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Page 37 of 50
Item #: 6.C.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Amendment to the City Code - Chapter 66, Signs
Hold public hearing and consider ordinance on first reading
amending Chapter 66 Signs, Article IV Permitted Signs by
Use and District, Section 66-105 Permitted Signs, of the
CODE OF THE CITY OF SALEM, VIRGINIA pertaining to
wall signs. (Advertised in the January 23 and 30, 2025,
issues of the Salem Times-Register.) (The Planning
Commission recommended approval by a unanimous vote.)
SUBMITTED BY: Maxwell Dillon, Planner
SUMMARY OF INFORMATION:
In the City of Salem, signage is permitted in accordance with the regulations outlined
in Chapter 66 of the City’s code. Generally, a maximum allowance of sign square
footage is derived from a ratio involving linear public street frontage (1.5 square feet of
signage per 1 linear foot of public street frontage). “Sub regulations” exist for each
individual sign type and zoning district within that overall maximum, providing
additional guidance in regard to items like sign height, sign size, or number of signs.
Wall signs, defined as building-mounted signs which are either attached to, displayed
on, or painted on an exterior wall in a manner parallel with the wall surface, are
currently permitted in conjunction with the number of public street frontages that a
property possesses in the HBD Highway Business District zoning designation. For
example, if a property has one public street frontage, only one wall sign is allowed on
that parcel. This restriction can limit business visibility to both vehicular and foot traffic,
introducing an additional obstacle for prospective relocation to Salem. That challenge,
coupled with the idea that properly designed/scaled signs on multiple walls can
enhance the aesthetic of a building rather than detract from it, has led staff to
requestthe modification ofHBD wall signage regulations. The proposed adjustment
would provide additional flexibility for the number of permissible wall signs (maximum
of 4), while maintaining restrictions on both the amount of total allowable wall sign
square footage and the maximum size of each individual wall sign. The proposed text
can be found below:
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For the purposes of this section, primary building side is a building’s side
associated with its public entrance. If there are multiple public entrances, the
primary building side shall be determined by the Administrator. Allowable
square footage shall be configured by 1.5 square feet of sign area per 1 linear
foot of primary building side. Maximum allowable square footage per individual
sign area shall be the lesser of 0.5 square foot of sign area per 1 linear foot of
primary side length, or 150 square feet. No more than 4 wall signs shall be
allowed.
For buildings containing 3 or more units: wall signs shall be based on 1 square
foot of sign area per 1 linear foot of primary side. Any additional side(s) oriented
to the right of way and/or public parking lot may have an additional sign not to
exceed to size of the sign associated with the primary building side.
FISCAL IMPACT:
N/A
STAFF RECOMMENDATION:
Staff recommends Council hold a public hearing and consider approval of this proposed
code adjustment on first reading.
ATTACHMENTS:
1. Item 6C 2-10-25 Chapter 66 Article IV Section 66-105 2.2025
Page 39 of 50
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 66, SIGNS, ARTICLE
IV, PERMITTED SIGNS BY USE AND DISTRICT, SECTION 66-105, PERMITTED SIGNS,
PERTAINING TO WALL SIGNS OF THE CODE OF THE CITY OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT
SECTION 66-105, ARTICLE IV, OF CHAPTER 66, SIGNS, WALL SIGNS, OF THE CODE
OF THE CITY OF SALEM, VIRGINIA BE AMENDED, REVISED, AND REORDAINED TO
READ AS FOLLOWS::
Chapter 66
SIGNS
ARTICLE IV
PERMITTED SIGNS
Wall Sign, Gas Station Canopy Sign, Mansard Sign, Skeleton Sign, Channel Letter Sign:
No wall sign, skeleton sign or mansard sign shall cover wholly or partially any opening nor project beyond the
ends of the structure to which it is attached. No wall sign or skeleton sign shall project above the wall to which
it is attached. No mansard sign or skeleton sign shall project above the ridge line of the immediate mansard
roof plane to which it is attached. No wall sign, skeleton sign or mansard sign shall extend more than 18
inches beyond the building line and shall not be attached to a structure at a height of less than nine feet above
the sidewalk or ground.
AG RSF, COL RMF, RB,
PUD
MHP TBD, DBD* CUD, CBD,
HBD, BCD,
LM, HM
HBD
Maximum
24
square
feet
Religious,
charitable,
institutional,
recreational,
and other
public/
semipublic
uses up to
24 square
feet
One per
business.
Maximum of
six square
feet per
frontage.
Religious,
charitable,
institutional,
recreational,
and other
public/
semipublic
uses up to
24 square
feet
Maximum
15
square
feet
For commercial or
industrial uses one
sign allowed.
Additional frontage
may have
additional signage.
If frontage is less
than 75 feet, sign
shall not exceed
24 square feet.
Frontage 75 to
less than 150 feet,
sign shall not
exceed 100
square feet.
Frontage 150 feet
or greater, sign
shall not exceed
150 square feet.
Sign may contain
more than one
For
commercial
or industrial
uses one
sign
allowed.
Additional
frontage
may have
additional
signage. If
frontage is
less than 75
feet, sign
shall not
exceed 24
square feet.
Frontage 75
to less than
150 feet,
sign shall
For the purposes
of this section,
primary building
side is a
building’s side
associated with
its public
entrance. If there
are multiple
public entrances,
the primary
building side
shall be
determined by
the
Administrator.
Allowable square
footage shall be
configured by 1.5
square feet of
sign area per 1
Page 40 of 50
sign not to exceed
the maximum
allowable size.
*See § 106-105
(C) Additional
Standards
not exceed
100 square
feet.
Frontage
150 feet or
greater, sign
shall not
exceed 150
square feet.
Sign may
contain
more than
one sign not
to exceed
the
maximum
allowable
size. For
multi-unit
buildings:
wall signs
shall be
based on
unit frontage
at a one
square foot
per one
linear foot
ratio
linear foot of
primary building
side. Maximum
allowable square
footage per
individual sign
area shall be the
lesser of 0.5
square foot of
sign area per 1
linear foot of
primary side
length, or 150
square feet. No
more than 4 wall
signs shall be
allowed.
For buildings
containing 3 or
more units: wall
signs shall be
based on 1
square foot of
sign area per 1
linear foot of
primary side.
Any additional
side(s) oriented
to the right of
way and/or public
parking lot may
have an
additional sign
not to exceed the
size of the sign
associated with
the primary
building side.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Page 41 of 50
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders -
H. Hunter Holliday –
Byron Randolph Foley –
Anne Marie Green –
Renee F. Turk –
Passed:
Effective:
_______________________
Mayor
ATTEST:
_______________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Page 42 of 50
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Salem, VA Code of Ordinances
Sec. 98-94. -Council's annual hearing.
The council shall conduct a hearing each year between January 1 and March 31 for the
purpose of determining the number of taxicabs for which certificates shall be issued during the
next year and for the purpose of determining to which persons such certificates shall be issued,
after a consideration of the factors prescribed in.section 98-87. No certificate shall be renewable
as a matter of right, but the council shall decide in the exercise of its sound discretion and after
consideration of the factors prescribed in section 98-87 to which persons such certificates shall be
issued for the next certificate year. Such hearing shall be public, after notice thereof has been
given by mail to all holders of certificates and applicants for certificates, at the address shown on
such certificates and applications and after notice thereof by publication at least once and not
less than ten days prior to the hearing in some newspaper published or having a general
circulation in the city. Any such hearing may be continued from time to time without further
notice.
(Code 1969, § 28-37)
about:blank 2/5/2020
Item# 6.D
Date: 02/10/2025
3DJH0nn0RI0oi
Item #: 6.E.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Appropriation of Funds
Appropriate grant funds received from Community
Foundation Serving Western Virginia
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem was awarded $10,000 from Community Foundation Serving
Western Virginia for the Salem Senior Center. Funds will be used to purchase a
dance floor and tables. No local match is required.
FISCAL IMPACT:
Proceeds from the grant will cover the cost of items not included in the FY25 operating
budget.
STAFF RECOMMENDATION:
Appropriate $10,000 in grant revenue to account 10-070-0100-47095 and increase the
budget for Salem Senior Center grant account, 10-070-7135-55957, by $10,000. It is
also recommended that any of this grant not spent in the current fiscal year be
administratively appropriated in the subsequent fiscal year.
ATTACHMENTS:
None
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Item #: 6.F.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Appropriation of Funds
Appropriate grant funds awarded by Virginia Tourism
Corporation
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem was awarded a $20,000 marketing grant from the Summer 2024
Special Events and Festivals Sponsorship Program through Virginia Tourism
Corporation (VTC). The VTC grant funds will be utilized for digital marketing of the
2025 Salem Fair in the Greensboro, Charlotte and Northern Virginia markets. A local
match is required and is included in the Salem Fair marketing budget.
FISCAL IMPACT:
Proceeds from the grant will cover marketing costs not included in the FY25 operating
budget.
STAFF RECOMMENDATION:
Appropriate $20,000 in grant revenue to account 10-053-0100-48398 and increase the
budget for the grant expenditures, 10-053-8170-55859, by $20,000. It is also
recommended that any of this grant not spent in the fiscal year 2025 be administratively
appropriated to fiscal year 2026.
ATTACHMENTS:
None
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Item #: 6.G.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Appropriation of Funds
Request to adjust budgets for NCAA revenue and
expenditure accounts. Audit - Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
In November 2024, the City was awarded the NCAA combined Division II and Division
III women’s lacrosse championship which will be held in May 2025. Since this award
was made after the budget was adopted, NCAA revenue and expenditure budgets
need to be adjusted for this event.
FISCAL IMPACT:
Adjustments are needed to NCAA revenue and expenditure budgets due to the
additional event.
STAFF RECOMMENDATION:
Staff recommends that additional appropriations totaling $75,500 be made to NCAA
revenue and expenditure accounts as shown on the attached list.
ATTACHMENTS:
1. NCAA Adjustments
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Revenue adjustments
10-053-0100-47250 - NCAA Ticket Sales 14,500.00$
10-053-0100-47265 - NCAA Reimbursement 55,000.00
10-053-0100-47270 - NCAA Reimbursement Other 1,500.00
10-053-0100-47275 - NCAA Merchandise Sales 4,500.00
75,500.00$
Expenditure adjustments
10-053-9108-53200 - Temporary Services 16,450.00$
10-053-9108-53600 - Advertising 6,000.00
10-053-9108-55410 - Lease/Rent Of Equipment 4,500.00
10-053-9108-55530 - Meals And Lodging 8,500.00
10-053-9108-55531 - Meals And Lodging-NCAA 27,000.00
10-053-9108-56002 - Food Supplies And Food Service 6,500.00
10-053-9108-56015 - Other Operating Supplies 6,550.00
75,500.00$
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Item #: 6.H.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 10, 2025
AGENDA ITEM: Appropriation of Funds
Request to appropriate and transfer capital reserve. Audit -
Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The Capital Planning and Reserve Policy was adopted on March 25, 2024. After
completion of the fiscal year 2024 annual audit, a calculation was completed using
amounts from the Annual Comprehensive Financial Report (ACFR) to determine the
annual contribution to the capital reserve. Per the attached calculation, the
contribution based on the fiscal year 2024 ACFR is $6,228,707. This amount needs to
be transferred from the General Fund to the Capital Reserve Fund.
FISCAL IMPACT:
By establishing and maintaining a capital reserve, the City provides funding for mid-level
capital expenditures.
STAFF RECOMMENDATION:
Staff recommends appropriating $6,228,707 to General Fund revenue account 10-012-
0100-40200, Designation of Beginning Fund Balance, and General Fund expenditure
account 10-012-9100-59415, Transfer to Capital Reserve.
Staff recommends appropriating $6,228,707 to Capital Reserve Fund revenue account
21-012-0200-49906, Transfer from General Fund – Capital Reserve, and Capital
Reserve Fund expenditure account, 21-012-0205-54900, Capital Reserve.
ATTACHMENTS:
1. Capital Reserve Contribution Calculation
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City of Salem, VA
Capital Reserve Contribution Calculation
FY2024
FY2024
General Fund unassigned fund balance per Exhibit 3 55,805,979
(48,286,579)
8/1/2024 FY24: Unspent CFSP Grant (56,735)
8/12/2024 FY24 Carryover: Street Dept Paving (136,850)
8/12/2024 FY24 Carryover: Sheriff Calendar Ad Sales (6,000)
8/12/2024 FY24 Carryover: Sheriff Office Renovations - Replace Fuel Tank (25,969)
8/12/2024 FY24 Carryover: Ambulance - Medic 803 (354,657)
8/12/2024 FY24 Carryover: Baseball Stadium Improvements (77,159)
8/12/2024 FY24 Carryover: Baseball Stadium Seat Replacement Upper Level (132,000)
8/12/2024 FY24 Carryover: Baseball Stadium Caulking (30,000)
8/12/2024 FY24 Carryover: Football Stadium Caulking (120,125)
8/12/2024 FY24 Carryover: Economic Development/Pooled Vehicle (30,000)
9/9/2024 Replenish Contingency (217,698)
10/1/2024 FY24: Unspent ARPA Library Grant (2,500)
11/12/2024 Software Purchase (101,000)
(1,290,693)
Capital Reserve Contribution 6,228,707
Less: Appropriation(s) of General Fund unassigned fund balance subsequent to the date of
the previous fiscal year ACFR
Less: (General Fund total expenditures + Debt Service Fund total expenditures per Exhibit 5)
divided by 2
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