HomeMy WebLinkAbout1/27/2025 - City Council - Agenda -Regular
Agenda
Monday, January 27, 2025, 6:30 PM
Work Session, 5:30 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
2. New Business
A. Discussion Items
1. Meeting with representatives of the Salem Museum and Historical Society
regarding Preston Place.
2. Review proposed City Code amendments recommended by the Planning
Commission to: 1. Chapter 66 Signs, Article IV Permitted Signs by Use
and District, Section 66-105 Permitted Signs, and; 2. Chapter 106
Zoning, Article III Use and Design Standards, Section 106-304.17(B)(6)
Townhouse
3. Adjournment
REGULAR SESSION
1. Call to Order
2. Pledge of Allegiance
3. Bid Opening, Awards, Recognitions
A. Recognition
Recognize Angela Sellers for over 50 years of service in the City of Salem.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already having a
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public hearing at the same meeting.
B. Minutes
Consider acceptance of the January 13, 2025, Organizational Meeting and Regular
Meeting minutes.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenses for the six months
ending December 2024.
5. Old Business
6. New Business
A. Conveyance of Property
Hold a public hearing to consider the sale of an approximate .519 acre tract located in
Salem, Virginia, being a portion of Tax Map # 246-1-1.6. (As advertised in the January
18, 2025, issue of the Roanoke Times.)
B. Receive 2024 Planning Commission Annual Report
Receive the 2024 Planning Commission Annual Report.
C. Audit-Finance Committee Role and Composition
Consider the adoption of Resolution 1490 establishing the role and composition of the
Audit Finance Committee.
D. Boards and Commissions
Consider appointments to various boards and commissions.
7. Adjournment
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Item #4.B
Date: 1/27/2025
CITY COUNCIL
MINUTES
Monday, January 13, 2025 at 6:30 PM
Organizational Meeting, 6:00 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem,
Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1.Call to Order
An Organizational Session of the Council of the City of Salem, Virginia, was held in
Council Chambers, City Hall, 114 N. Broad Street, Salem, Virginia, on January 13,
2025, at 6:00 p.m., there being present the following members of said Council to wit:
Council members; Byron Randolph Foley, Renée Ferris Turk, H. Hunter Holliday,
Anne Marie Green, and John Saunders; together with Chris Dorsey, City Manager;
Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan,
Director of Finance; Mike Stevens, Director of Communications; Jim Guynn, City
Attorney; Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy
Clerk of Council; and the Honorable J. Christopher Clemens, Circuit Court Judge for
the 23rd Judicial Circuit in the Commonwealth of Virginia; and the following business
was transacted;
2.New Business
A.Organizational Session
1. Election of Mayor
2. Election of Vice-Mayor
3. Overview of Council Member vacancies on Boards, Commissions, and
Committees
City Manager Dorsey welcomed everyone and noted that this was the Organizational
Meeting for the Salem City Council on January 13, 2025. He welcomed and
congratulated all of the Council members that had been reelected and newly
elected: Renée Turk, John Saunders, and Anne Marie Green. City Manager Dorsey
noted that each of these members has been duly sworn in as a Council member as
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required by law with the Honorable J. Christopher Clemens administering the Oath of
Office. He thanked Judge Clemens for his time and dedication and for being so
available to ensure that everyone was sworn in. He then asked that each of the
members of the Salem Electoral Board that were present come up one at a time to
present the Certificate of Election to each of the three elected Council members.
Katherin Elam, Secretary of the City of Salem Electoral Board, presented the
Certificate of Election to Renée Ferris Turk on behalf of the City of Salem Electoral
Board.
Mark Claytor, Salem Electoral Board member, presented the Certificate of Election to
John Saunders on behalf of the City of Salem Electoral Board.
Liz Bowles, Salem Electoral Board member, presented the Certificate of Election to
Anne Marie Green on behalf of the City of Salem Electoral Board.
City Manager Dorsey requested that Council consider appointing him as Temporary
Chairman of Council of this meeting until Council has elected their Mayor during this
Organizational Meeting.
On motion made by Council member Foley, Seconded by Council member Holliday,
and duly carried, Chris Dorsey, City Manager, was hereby elected Temporary
Chairman of Council for this meeting.
Aye: Saunders, Green, Holliday, Turk, Foley
City Manager Dorsey opened the floor for nominations for the office of Mayor of the
City of Salem for a term ending December 31, 2026. He noted that if there is one
nomination and second, then he would ask the Clerk for a roll-call vote. Should there
be more than one nomination and second, he would ask the Clerk to call each
member who would state the name of the person they wished to vote for as Mayor.
He noted that this was the precedent set at the last Organizational Meeting. He
opened the floor for nominations.
Council member Foley nominated Renée Turk for Mayor. Council member Turk
seconded the motion. Chair Dorsey asked if there were any other nominations for
Mayor. He gave one more call for nominations. Hearing none, he closed the floor for
nominations and asked the Clerk for a roll-call vote.
Ayes: Saunders, Green, Holliday, Turk, Foley
The Honorable J. Christopher Clemens administered the Oath of Office required by
law to Renée Ferris Turk for the office of Mayor, and the same will be filed by the City.
Mayor Turk assumed the duties of the presiding officer and requested nominations for
the office of Vice-Mayor. She repeated the procedure as stated during the
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nominations for Mayor.
Mayor Turk nominated Anne Marie Green for the office of Vice-Mayor of the City of
Salem. Council member Anne Marie Green seconded the motion. Mayor Turk asked
if there were any other nominations for Vice-Mayor. She gave one more call for
nominations. Hearing none, she closed the floor for nominations and asked the Clerk
for a roll-call vote.
Ayes: Saunders, Green, Holliday, Foley, Turk
The Honorable J. Christopher Clemens administered the Oath of Office required by
law to Anne Marie Green for the office of Vice-Mayor, and the same will be filed by the
City.
Mayor Turk asked Mr. Light to share information on the Audit-Finance Committee with
Council.
Mr. Light shared an overview of current vacancies for requested appointment at the
January 27, 2025, meeting. He also shared historical background information on the
Audit-Finance Committee with those present. He noted several steps initiated by the
most recent Council representatives in an effort to evaluate and streamline the role of
this committee. Mr. Light asked Ms. Jordan to provide further information.
Ms. Jordan provided specific details of the draft recommended role and composition
of the Audit-Finance committee and other considerations pertaining to this advisory
board for Council's review and for the benefit of citizens in attendance.
Mr. Dorsey noted that this information was being provided this evening for Council's
consideration at the January 27, 2025, meeting.
3.Adjournment
Mayor Turk announced that there was no further business for this portion of the
meeting. She stated that there would be a slight recess and the Regular Meeting
would begin at 6:30 p.m.
The meeting was adjourned at 6:20 p.m.
REGULAR SESSION
1.Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order at
6:30 PM, there being present the following members to wit: Renée Ferris Turk, Mayor;
Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley, H. Hunter
Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with
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Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council;
Rosemarie B. Jordan, Director of Finance; Mike Stevens, Director of Communications;
and Jim Guynn, City Attorney.
2.Pledge of Allegiance
3.Bid Opening, Awards, Recognitions
A.Recognition
Recognize former Councilman William D. Jones for 16 1/2 years of service on
City Council of the City of Salem.
Mayor Turk asked former Councilman Bill Jones to come forward. She noted that he
was being recognized this evening for sixteen and a half years of service to the City of
Salem. She summarized his accomplishments and highlights since his election in
May 2008. Mayor Turk noted that Mr. Jones exemplified dedication and impactful
leadership throughout his tenure as a member of Salem City Council. She spoke of
his commitment to local business growth, his involvement in all levels of sports, and
his dedication to improving city facilities and expanding the Roanoke Valley
Greenway. Another significant accomplishment of Mr. Jones was his involvement in
advancing the Salem City Schools and their facilities. In addition, Mayor Turk spoke
of his efforts to build relationships with the neighboring localities and his belief in the
importance of regional collaboration. She reiterated the valuable impact of his
business experience in Salem and his dedication to the business community.
Each member of Council shared personal words with Mr. Jones conveying their
appreciation both personally and professionally. His connectiveness with the citizens
was noted as well as the sacrifices of his family in supporting him during his time on
Council.
Mr. Jones expressed his appreciation to his family for standing behind him for all of
these years. He noted that he had tried to always look at what was best for the
community and that he was looking forward to spending more time with his family and
friends. He thanked Salem for a tremendous learning opportunity and experience in
his life.
Council presented Mr. Jones with a gift to honor his sixteen-and-a-half years on
Council. Pictures were made by Mr. Stevens of Mr. Jones with Council and his family.
4.Consent Agenda
A.Citizen Comments
Comments from the public, limited to five minutes, not already having a public
hearing at the same meeting.
John Breen, 142 Bogey Lane, was the first citizen to address Council. He requested
that Council take the following steps:
Page 6 of 45
1) Conduct a statistically valid straightforward professional Comprehensive Plan
Survey
2) Abolish 2 X 2 meetings
3) Stream all Salem public meetings
4) Schedule every public meeting when the citizens may feasibly attend, specifically
after the ordinary work day.
5) Conduct periodic Q&A with the public, especially for the budget and major
rezonings
6) Direct the City Manager to review and report by May 1, 2025, recommendations for
revisions, corrections, or deletions to the Salem Zoning Code, including clarifications
as to the legal meanings for the words MUST and SHALL
7) Timely and publicly answer citizen questions and requests made during a Council
meeting
8) Adopt Roberts Rules, appoint a qualified parliamentarian, and make the rules
available at every Council meeting
9) To best move Salem forward, by June 1, 2025, conduct a professionally written
and statistically valid Strategic Plan Survey. A Strategic Plan is NOT a
Comprehensive Plan (A handout was provided with information on this distinction)
10) Reduce property tax mileage for Fiscal Year 2025/2026 to conform with the 1%
cap
11) Request that the City Manager devise a plan to reduce Salem's fixed and variable
expenses for Fiscal Year 2025/2026
Jackson Beamer, 19 Hillmount Drive, addressed Council and expressed deep
sympathy at the death of Vicki Daulton, former Planning Commission Chair. He
shared appreciation for her commitment and service. He challenged Council to
consider with every decision they make whether it makes Salem an easier place to
live or do business. He expressed appreciation for all of the public works and public
safety employees in the City. He thanked each Council member for their service. He
expressed appreciation for the service and dedication of Mr. Jones.
Mayor Turk recognized SPO C. A. Hayth from the Salem Police Department and
asked the following officers attending this evening as part of their Field Training to
stand: Aaron Warren, Casey Martin, and Randall McGee. She expressed
appreciation to them their commitment to protecting and serving the citizens of the
City of Salem.
B.Minutes
Consider acceptance of the December 9, 2024, Work Session and Regular
Meeting minutes.
The minutes were approved as written.
C.Financial Reports
Consider acceptance of the Statement of Revenues and Expenditures for the
five months ending November 2024.
Page 7 of 45
The Financial Reports were received.
5.Old Business
There was no Old Business this evening.
6.New Business
A.Boards and Commissions
Consider appointments to various boards and commissions.
Randy Foley motioned to appoint Patrick Snead for a full five-year term ending
January 13, 2030, to the Board of Appeals (USBC Building Code). Hunter Holliday
seconded the motion.
Ayes: Saunders, Holliday, Foley, Green, Turk
7.Adjournment
Mayor Turk noted a number of events going on in the City of Salem and encouraged
citizens to check the City website for events. She mentioned a successful Rodeo over
the weekend and encouraged citizens to shop local.
The meeting was adjourned at 7:06 p.m.
Submitted by: Approved by:
H. Robert Light Renée Ferris Turk
Clerk of Council Mayor
Page 8 of 45
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenue:
Beginning Balance 7-1-24 6,858,755$ -$ 0%-$ -$
General Property Taxes 51,890,783 20,317,177 39% 18,322,787 1,994,390
Other Local Taxes 29,110,800 8,705,670 30% 8,271,155 434,515
Permits and Licenses 359,440 216,779 60% 146,849 69,930
Fines and Forfeitures 128,500 52,642 41%51,087 1,555
Revenue from Use of Money and Property 6,342,391 3,749,973 59% 4,074,505 (324,532)
Charges for Services 3,728,697 1,669,717 45% 1,609,342 60,375
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50% 1,580,000 -
Payment in Lieu of Taxes from Water Fund 147,696 76,123 52%73,789 2,334
Miscellaneous Revenue 363,500 263,302 72% 282,916 (19,615)
Non-Categorical Aid 3,642,803 445,467 12% 464,184 (18,717)
Shared Expenses 1,933,459 767,750 40% 672,951 94,799
Categorical Aid 10,865,325 5,006,813 46% 4,524,273 482,540
Non-Revenue Receipts 41,202 59,785 145%27,826 31,959
Transfer From Other Funds - - 0% 5,319,145 (5,319,145)
Total Revenue 118,573,351 42,911,197 36% 45,420,809 (2,509,612)
Expenditures:
General Government 14,583,727 6,081,802 42% 6,810,478 (728,676)
Judicial Administration 3,183,598 1,460,202 46% 1,542,826 (82,624)
Public Safety 25,550,471 12,578,446 49% 11,941,073 637,373
Public Works 19,401,055 5,426,974 28% 6,132,273 (705,299)
Health and Welfare 7,137,055 3,034,370 43% 2,404,440 629,930
Education 26,538,801 14,204,165 54% 14,407,623 (203,458)
Parks, Recreation and Cultural 10,127,934 4,384,125 43% 3,761,235 622,890
Community Development 4,403,989 2,211,814 50% 1,964,417 247,397
Transfers Out 6,641,356 2,476,651 37% 13,338,522 (10,861,871)
Contingency 1,005,365 - 0%- -
Total Expenditures 118,573,351 51,858,549 44% 62,302,887 (10,444,338)
Revenue Over/(Under) Expenditures -$ (8,947,352)$ (16,882,078)$ 7,934,726$
City of Salem, Virginia
General Fund
Statement of Revenue and Expenditures
For Six Months Ending December 31, 2024
Item #4C
Date: 1/27/2025
3DJH RI7
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
1,050,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2022 -2025
FY 2022 FY 2023 FY 2024 FY 2025
Page 10 of 45
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2022 -2025
FY2022 FY2023 FY2024 FY2025
Page 11 of 45
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
250,000.00
275,000.00
300,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2022 -2025
FY2022 FY2023 FY2024 FY2025
Page 12 of 45
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2024
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 -$
Revenues:
ARPA - Election Grant 14,075$ 14,075$ -$ 14,075$ -$ 14,075$
Total Revenues 14,075 14,075 - 14,075 - 14,075
Expenditures:
Election Grant 14,075 14,075 - 14,075 - 14,075
Total Expenditures 14,075$ 14,075$ -$ 14,075$ -$ 14,075
Fund Balance, December 31, 2024 -$
Page 13 of 45
City of Salem, Virginia
Debt Outstanding
For Period Ending December 31, 2024
Schedule F
Balance Principal Balance
7/1/2024 Issuances Payments 12/31/2024
City Debt Outstanding
2013 Public Improvement Bonds 888,125$ -$ (89,425)$ 798,700$
2016B Public Improvement Bonds 297,713 - - 297,713
2019 Public Improvement Bonds 4,065,000 - - 4,065,000
2020 Public Improvement Bonds 1,700,000 - - 1,700,000
2020 Public Improvement Refunding Bonds 4,405,060 - - 4,405,060
2021 Public Improvement Refunding Bonds 805,000 - - 805,000
2022B Public Improvement Bonds 13,916,000 - - 13,916,000
Total City Debt Outstanding 26,076,898 - (89,425) 25,987,473
School Debt Outstanding
2012A Public Improvement Bonds 4,295,250 - (477,250) 3,818,000
2013 Public Improvement Bonds 2,736,875 - (275,575) 2,461,300
2020 Public Improvement Bonds 23,395,000 - - 23,395,000
Total School Debt Outstanding 30,427,125 - (752,825) 29,674,300
Total Debt Outstanding 56,504,023$ -$ (842,250)$ 55,661,773$
Page 14 of 45
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2024
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 13,489,570$
Revenues:
Federal Grants 12,922,021$ 3,213,286$ -$ 3,213,286$ 9,708,735$ 842,517$
State Grants 17,015,640 4,984,643 - 4,984,643 12,030,997 746,581
Proceeds From Debt Issuance 15,015,146 15,015,145 - 15,015,145 1 -
Interest Income 663,818 663,817 - 663,817 1 -
Transfer From General Fund 26,763,522 26,763,520 - 26,763,520 2 1,254,900
Total Revenues 72,380,147 50,640,412 - 50,640,412 21,739,735 2,843,998
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 -
Fire Station #2 Renovations 432,000 127,314 - 127,314 304,686 21,791
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Fire Station #1 Renovations 654,000 8,826 11,534 20,360 633,640 1,045
Fire Station #3 Renovations 454,000 7,051 4,844 11,895 442,105 -
Colorado St Bridge Replacement 11,778,826 5,054,786 1,598,984 6,653,770 5,125,056 1,196,580
Apperson Drive Bridge Replacement 9,784,451 1,032,845 449,091 1,481,936 8,302,515 9,036
Jury Room Expansion 900,000 392,205 437,811 830,016 69,984 150,910
Apperson Drive Bridge Repairs #1800 682,432 423,740 255,992 679,732 2,700 341,368
Valleydale Streetscape Improvements 1,500,000 173,891 - 173,891 1,326,109 173,891
Upland Drive Storm Drain and Curb & Gutter 250,000 - - - 250,000 -
4th Street/Union Street Storm Sewer Upgrades 162,500 - - - 162,500 -
Roanoke Boulevard Storm Drain Upgrades 100,000 - - - 100,000 -
Texas Street/Idaho Street Pond 100,000 - - - 100,000 -
Bainbridge Drive Storm Drain Expansion 225,000 - - - 225,000 -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 2,252,578 203,540 4,245 207,785 2,044,793 6,200
Moyer Sports Complex Renovation 27,903,295 26,872,655 220,079 27,092,734 810,561 (18,858)
Mason Creek Greenway Phase 3 2,610,681 336,685 149,487 486,172 2,124,509 94,351
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 261,070 257,097 - 257,097 3,973 257,097
Longwood Park Restroom Replacement #2 170,000 164,466 - 164,466 5,534 164,409
Kiwanis Park Wall Pads 110,000 - 96,887 96,887 13,113 -
Library Lawn Special Events Space 500,000 - - - 500,000 -
Flood Mitigation-CFPF 78,962 75,013 3,949 78,962 - -
Downtown Impr - E Main St/Market St 5,440,677 3,398,635 832,750 4,231,385 1,209,292 2,053,078
Downtown Impr - E Main St/White Oak 2,311,825 40,332 46,395 86,727 2,225,098 -
Capital Projects Local Reserve 397,629 - - - 397,629 -
Page 15 of 45
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2024
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Downtown Improvements Reserve 390,350 - - - 390,350 -
Excess Local Funding Reserve 1,641,378 - - - 1,641,378 -
Total Expenditures 72,380,147$ 38,757,742$ 4,142,657$ 42,900,399$ 29,479,748$ 4,450,898
Fund Balance, December 31, 2024 11,882,670$
Page 16 of 45
City of Salem, Virginia
Capital Reserve Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2024
Schedule H
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 17,026,870.00$
Revenues:
Capital Reserve-GF Xfer 17,026,870.00 17,026,870.00 - 17,026,870.00 - -
Total Revenues 17,026,870.00 17,026,870.00 - 17,026,870.00 - -
Expenditures:
Capital Reserve 13,107,803.00 - - - 13,107,803.00 -
Fire Ladder Truck 2,400,000.00 - - - 2,400,000.00 -
Body Cameras and In-Car Camera Replacement 654,067.00 654,004.13 - 654,004.13 62.87 654,004.13
Front Load Dumpster Truck 415,000.00 408,856.96 - 408,856.96 6,143.04 408,856.96
Salem Stadium Scoreboard Replacement 200,000.00 - - - 200,000.00 -
Civic Center Scoreboard Replacement 250,000.00 84,257.50 92,477.50 176,735.00 73,265.00 84,257.50
Total Expenditures 17,026,870.00$ 1,147,118.59$ 92,477.50$ 1,239,596.09$ 15,787,273.91$ 1,147,118.59
Fund Balance, December 31, 2024 15,879,751.41$
Page 17 of 45
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 50,066,620$ 26,689,552$ 53%21,350,957$ 5,338,595$
Other Electric Revenue 651,224 174,914 27%212,540 (37,626)
Reserve for Encumbrances 1,817,312 - 0%- -
Appropriated from Net Position 250,000 - 0%- -
Total Operating Revenues 52,785,156 26,864,466 51%21,563,497 5,300,969
.
Operating Expenses
Other Power Generation - Operation 125,000 33,555 27%24,024 9,531
Other Power Generation - Maintenance 103,715 55,010 53%48,732 6,278
Purchased Power 26,815,000 14,487,908 54%13,300,911 1,186,997
Transmission - Operation 10,054,500 4,760,165 47%5,105,111 (344,946)
Transmission - Maintenance 46,750 6,413 14%4,114 2,299
Distribution - Operations 1,194,500 582,450 49%593,253 (10,803)
Distribution - Maintenance 1,609,161 784,491 49%808,008 (23,517)
Customer Service 686,849 361,445 53%330,897 30,548
Administration & General - Operation 2,817,575 427,812 15%430,120 (2,308)
Administration & General - Maintenance 242,000 120,094 50%160,633 (40,539)
Depreciation - 878,798 0%822,273 56,525
Capital 5,484,755 880,350 16%531,384 348,966
Contingency 445,351 - 0%- -
Total Operating Expenses 49,625,156 23,378,491 47%22,159,460 1,219,031
Income (loss) Before Transfers 3,160,000 3,485,975 (595,963) 4,081,938
Transfers (Payment in Lieu of Taxes)(3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ 1,905,975$ (2,175,963)$ 4,081,938$ Income (loss)-$ 3,811,950$ (4,351,926)$ 8,163,876$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Six Months Ending December 31, 2024
Page 18 of 45
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,967,406$ 4,260,578$ 53%3,765,038$ 495,540$
Other Revenue 531,996 267,334 50%212,124 55,210
Water Federal Grants Revenue - 11,780 0%- 11,780
Gain On Sale Of Assets - 6,819 0%- 6,819
Reserve for Encumbrances 5,623,188 - 0%- -
Total Operating Revenues 14,122,590 4,546,511 32%3,977,162 569,349
.
Operating Expenses
Salaries of Personnel 1,136,388 521,961 46%510,107 11,854
Fringe Benefits 479,930 239,371 50%234,729 4,642
Contractual Services 729,307 295,853 41%277,137 18,716
Printing and Binding 2,500 66 3%24 42
Advertising 1,000 - 0%- -
Utilities 422,200 266,306 63%203,034 63,272
Communications 5,900 2,249 38%1,988 261
Insurance 36,000 30,983 86%34,426 (3,443)
Travel and Training 9,800 1,722 18%1,684 38
Miscellaneous 66,793 56,642 85%44,273 12,369
Materials and Supplies 331,688 122,829 37%132,087 (9,258)
Depreciation - 434,614 0%426,436 8,178
Capital 3,242,801 106,324 3%94,500 11,824
Bond Costs - 64,045 0%- 64,045
Contingency 265,581 - 0%- -
Total Production Expenses 6,729,888 2,142,965 32%1,960,425 182,540
Salaries of Personnel 774,961 429,004 55%328,735 100,269
Fringe Benefits 368,938 201,767 55%152,383 49,384
Contractual Services 838,061 547,960 65%446,245 101,715
Printing and Binding 500 66 13%136 (70)
Communications 4,850 2,725 56%2,549 176
Insurance 36,000 36,204 101%34,275 1,929
Lease/Rent of Equipment 2,000 626 31%626 -
Travel and Training 7,600 1,002 13%1,272 (270)
Miscellaneous 33,193 16,897 51%15,010 1,887
Miscellaneous Credits (290,000) (207,706) 72%(187,893) (19,813)
Materials and Supplies 166,075 42,569 26%84,254 (41,685)
Depreciation - 115,822 0%94,186 21,636
Capital 3,428,308 1,315,220 38%80,861 1,234,359
Interest Obligations 1,874,520 62,223 3%81,220 (18,997)
Bond Costs - 16,499 0%- 16,499
Total Distribution Expenses 7,245,006 2,580,878 36%1,133,859 1,447,019
Income (loss) Before Transfers 147,696 (177,332)882,878 (1,060,210)
Transfers (Payment in Lieu of taxes)(147,696)(76,123) 52%(73,789) (2,334)
Income (loss)-$ (253,455)$ 809,089$ (1,062,544)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Six Months Ending December 31, 2024
Page 19 of 45
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,220,956$ 3,737,187$ 52%3,520,754$ 216,433$
Other Revenue 182,200 105,255 58%75,236 30,019
Reserve for Encumbrances 732,058 - 0%- -
Appropriated from Net Position 1,685,000 - 0%- -
Total Operating Revenues 9,820,214 3,842,442 39%3,595,990 246,452
.
Operating Expenses
Salaries of Personnel 952,012 404,024 42%394,958 9,066
Fringe Benefits 432,026 189,700 44%182,463 7,237
Contractual Services 3,454,354 1,467,858 42%1,196,650 271,208
Printing and Binding 1,500 133 9%487 (354)
Advertising 1,500 - 0%- -
Utilities 4,500 2,448 54%1,724 724
Communications 14,850 7,054 48%6,698 356
Insurance 15,000 15,807 105%13,362 2,445
Lease/Rent of Equipment 1,800 626 35%626 -
Travel and Training 12,000 3,072 26%2,897 175
Miscellaneous 40,693 21,105 52%21,028 77
Miscellaneous Credits (270,000) (120,681) 45%(80,869) (39,812)
Materials and Supplies 93,420 37,377 40%24,109 13,268
Depreciation - 720,121 0%710,117 10,004
Capital 2,856,114 241,345 8%106,242 135,103
Interest Obligations 1,803,283 23,213 1%28,303 (5,090)
Contingency 407,162 - 0%- -
Total Operating Expenses 9,820,214 3,013,202 31%2,608,795 404,407
Income (loss) before Transfers - 829,240 987,195 (157,955)
Income (loss)-$ 829,240$ 987,195$ (157,955)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Six Months Ending December 31, 2024
Page 20 of 45
Schedule L
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 373,000$ 188,965$ 51%190,530$ (1,565)$
Box office shows 1,500,000 273,255 18%838,547 (565,292)
Merchandise and commissions 250,800 138,966 55%188,540 (49,574)
Static advertising 55,000 21,250 39%16,250 5,000
Miscellaneous income 20,000 12,786 64%11,244 1,542
Interest Income 1,000 522 52%840 (318)
Salem Fair 645,000 672,481 104%609,818 62,663
Reserve For Encumbrances 178,614 - 0%- -
Gain on Sale of Assets - - 0%1,485 (1,485)
Appropriated from Net Position 272,190 - 0%- -
Total Operating Revenues 3,295,604 1,308,225 40%1,857,254 (549,029)
Operating Expenses
Salaries of personnel 1,451,908 735,553 51%737,009 (1,456)
Fringe benefits 547,769 253,809 46%256,215 (2,406)
Maintenance and contractual services 399,487 97,576 24%108,526 (10,950)
Printing and binding 500 180 36%- 180
Advertising 23,000 19,443 85%7,360 12,083
Utilities 323,000 214,885 67%162,210 52,675
Communications 12,700 5,604 44%5,252 352
Insurance 30,500 30,570 100%29,351 1,219
Leases and Rentals 3,200 2,639 82%- 2,639
Travel and training 11,600 1,715 15%6,447 (4,732)
Miscellaneous 108,267 69,154 64%51,232 17,922
Show expense 1,450,000 371,798 26%926,703 (554,905)
Fair expense 625,363 547,197 88%624,734 (77,537)
Materials and supplies 38,000 18,825 50%15,050 3,775
Capital 1,107,954 295,528 27%267,177 28,351
Depreciation - 155,113 0%136,570 18,543
Total Operating Expenses 6,133,248 2,819,589 46%3,333,836 (514,247)
Income (loss) Before Transfers (2,837,644)(1,511,364) (1,476,582)(34,782)
Transfers 2,837,644 983,822 35%925,493 58,329
Income (loss)-$ (527,542)$ (551,089)$ 23,547$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Six Months Ending December 31, 2024
Page 21 of 45
Schedule M
Operating Revenues:
Current Year
Budget
Current Year
Year to Date % of Budget
Prior Year
Year to Date Variance
Catering 655,785$ 307,680$ 47%473,640$ (165,960)$
Concessions 137,833 55,999 41%49,469 6,530
Moyer Concessions 65,000 51,538 79%- 51,538
Salem High Concessions 8,500 6,387 75%4,310 2,077
Appropriated from Net Position 54,916 - 0%- -
Total Operating Revenues 922,034 421,604 46%527,419 (105,815)
Operating Expenses:
Salaries of personnel 305,459 162,202 53%152,442 9,760
Fringe benefits 111,075 51,160 46%51,723 (563)
Contractual services 9,465 20,236 214%4,735 15,501
Printing and binding 300 - 0%- -
Laundry and Cleaning 2,500 - 0%- -
Communications 200 97 49%88 9
Insurance 2,000 1,522 76%1,877 (355)
Travel and training - - 0%179 (179)
Miscellaneous 24,848 12,046 48%11,594 452
Materials and supplies 254,331 114,039 45%138,805 (24,766)
Capital 54,916 - 0%5,084 (5,084)
Depreciation - 1,764 0%1,839 (75)
Total Catering Expenses 765,094 363,066 47%368,366 (5,300)
Salaries of Personnel 58,030 34,488 59%22,632 11,856
Fringe Benefits 15,246 7,046 46%3,665 3,381
Contractual services 25,000 3,019 12%8,386 (5,367)
Miscellaneous 150 (327) -218%35 (362)
Materials and Supplies 29,000 16,249 56%15,472 777
Total Concessions Expenses 127,426 60,476 47%50,190 10,286
Salaries of Personnel 37,000 14,225 38%- 14,225
Fringe Benefits 11,698 4,205 36%- 4,205
Contractual services 2,500 12,023 481%- 12,023
Miscellaneous - (18) 0%- (18)
Materials and Supplies 21,000 21,196 101%- 21,196
Total Moyer Expenses 72,198 51,631 72%- 51,631
Salaries of Personnel 4,461 3,367 75%702 2,665
Fringe Benefits 1,676 630 38%305 325
Contractual 2,500 - 0%1,005 (1,005)
Miscellaneous - 2 0%- 2
Materials and Supplies 1,807 1,681 93%1,570 111
Total Salem High Expenses 10,444 5,680 54%3,582 2,098
Income (loss) Before Transfers (53,128)(59,249)105,281 (164,530)
Transfers 53,128 - 0%- -
Income (loss)-$ (59,249)$ 105,281$ (164,530)$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Six Months Ending December 31, 2024
Catering
Concessions
Page 22 of 45
City of Salem, Virginia
Water and Sewer Capital Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2024
Schedule N
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 13,575,000$
Revenues:
Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ -$
Total Revenues 13,575,000 13,575,000 - 13,575,000 - -
Expenditures:
North Salem Water Improvements 6,200,000 - - - 6,200,000 -
Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 -
Wiley Ct Sewer Improvements 375,000 - - - 375,000 -
Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ -
Fund Balance, December 31, 2024 13,575,000$
Page 23 of 45
Schedule O
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 9,399,213$ 7,846,412$ 1,552,801$
Revenue
Premiums Paid - City 6,016,000 2,478,084 41% 2,450,253 27,831
Premiums Paid - School 5,150,000 2,103,261 41% 2,139,899 (36,638)
Premiums Paid - Retirees 697,500 389,806 56% 363,204 26,602
Dental Premiums Paid 590,600 252,794 43% 248,728 4,066
Interest Earnings 475,000 183,754 39% 170,447 13,307
Miscellaneous 5,000 27,091 542% 3,060 24,031
Total Year to Date Revenues 12,934,100 5,434,790 42% 5,375,591 59,199
Expenses
Health Claims 11,700,266 5,367,671 46% 4,429,106 938,565
Dental Claims 590,600 211,443 36% 212,903 (1,460)
Employee Health Clinic 532,884 184,222 35% 156,692 27,530
Consulting Services 105,250 36,096 34% 34,184 1,912
Miscellaneous 5,100 4,408 86% 4,170 238
Total Year to Date Expenses 12,934,100 5,803,840 45% 4,837,055 966,785
Ending Net Position -$ 9,030,163$ 8,384,948$ 645,215$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Five Months Ending November 30, 2024
Page 24 of 45
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending December 31, 2024
Schedule P
FV as a
Cash Value Net Change Fair Value % of
12/31/2024 in Fair Value 12/31/2024 Portfolio
Demand & Time Deposits
Concentration Account 52,612,798$ -$ 52,612,798$ 30.6%
Payroll Account 12,041 - 12,041 0.0%
Revenue Recovery Account 13,514 - 13,514 0.0%
Utility Billing Account 61,401 - 61,401 0.0%
Box Office Account 1,583,075 - 1,583,075 0.9%
Held as Fiscal Agent of:
Cardinal Academy 1,111,263 - 1,111,263 0.6%
Court Community Corrections 1,420,008 - 1,420,008 0.8%
Held on Behalf of:
Economic Development Authority 66,795 - 66,795 0.0%
Total Demand & Time Deposits 56,880,895 - 56,880,895 32.9%
Investments
Local Government Investment Pool (LGIP) 110,693,835 - 110,693,835 64.5%
VA State Non-Arbitrage Program (SNAP) 3,354,194 - 3,354,194 2.0%
Held on Behalf of:
Economic Development Authority LGIP 1,041,243 - 1,041,243 0.6%
Total Investments 115,089,272 - 115,089,272 67.1%
Total Deposits and Investments 171,970,167$ -$ 171,970,167$ 100.0%
Page 25 of 45
Item #: 6.A.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: January 27, 2025
AGENDA ITEM: Conveyance of Property
Hold a public hearing to consider the sale of an approximate
.519 acre tract located in Salem, Virginia, being a portion of
Tax Map # 246-1-1.6. (As advertised in the January 18,
2025, issue of the Roanoke Times.)
SUBMITTED BY: Rob Light, Assistant City Manager/Clerk of Council
SUMMARY OF INFORMATION:
Per the Code of Virginia, a public hearing is required prior to a locality selling or
otherwise conveying real property. The property highlighted on the attachment is
identified as an approximate .519 acre tract located in Salem, Virginia, being a portion
of Tax Map # 246-1-1.6.
FISCAL IMPACT:
The property is part of a City-owned parcel that is almost wholly comprised of
unbuildable acreage due to the topography.
STAFF RECOMMENDATION:
Staff recommends Council hold a public hearing in this item.
ATTACHMENTS:
1. Item 6A 1-27-25 Plat
2. Item 6A 1-27-25 column_affidavit_Legal Ad
Page 26 of 45
Page 27 of 45
PUBLIC NOTICE - Page 1 of 2
[def:$signername|printname|req|signer1] [def:$signersig|sig|req|signer1] [def:$notarysig|sig|req|notary] [def:$date|date|req|notary] [def:$state|state|req|notary] [def:$county|county|req|notary] [def:$disclosure|disclosure|req|notary] [def:$seal|seal|req|notary]
AFFIDAVIT OF PUBLICATION
State of Florida, County of Broward, ss:
Rebecca Bikul, being first duly sworn, deposes and says: That (s)he
is a duly authorized signatory of Column Software, PBC, duly
authorized agent of The Roanoke Times, a newspaper printed and
published in the City of Roanoke, County of Roanoke, State of
Virginia, and that this affidavit is Page 1 of 2 with the full text of the
sworn-to notice set forth on the pages that follow, and the hereto
attached:
PUBLICATION DATES:
Jan. 18, 2025
NOTICE ID: sIOOH5LtisbtYSBgbsN0
PUBLISHER ID: COL-1001089
NOTICE NAME: PUBLIC NOTICE
Publication Fee: 247.27
Ad Size: 2 X 19 L
Category: General Legal Notice
Under penalty of perjury, I, the undersigned affiant swear or affirm
that the statements above are true and accurate to the best of my
knowledge and belief.
[$signersig ]
(Signed)______________________________________ [$seal]
VERIFICATION
State of Florida
County of Broward
Subscribed in my presence and sworn to before me on this: [$date]
[$notarysig ]
______________________________
Notary Public
[$disclosure]
See Proof on Next Page
Notarized remotely online using communication technology via Proof.
01/21/2025
Page 28 of 45
PUBLIC NOTICE - Page 2 of 2
Page 29 of 45
Item #: 6.B.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: January 27, 2025
AGENDA ITEM: Receive 2024 Planning Commission Annual Report
Receive the 2024 Planning Commission Annual Report.
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
Section 15.2-2221(5) of the Code of Virginia requires that the Planning Commission
provide an annual report to Council.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends Council receive and file this report.
ATTACHMENTS:
1. Item 6B 1-27-25 Planning Commission Annual Report 2024 final
Page 30 of 45
2024
Page 31 of 45
Current Members
Chair:Mrs. Denise P. King
Vice-Chair:Mr. Reid A. Garst
Commissioner:Mr. N. Jackson Beamer
Commissioner:Mr. Mark W. Henrickson
Commissioner:Mr. Nathan A. Routt
Former Members
Chair:Ms. Vicki Daulton
retired May 2024
Commissioner:Mr. Neil Conner
resigned July 2024
2024
Staff
Christopher J. Dorsey - Executive
Secretary, City Manager
H. Robert Light – Deputy Executive
Secretary, Assistant City Manager
Charles E. Van Allman, Jr. -
Community Development Director
Mary Ellen Wines – Planning and Zoning
Administrator
Maxwell S. Dillon – Planner
Jim H. Guynn, Jr. - City Attorney
Page 32 of 45
Planning Commission held one Closed Work Session
and one Joint Work Session in addition to their
regular meetings (which included one joint public
hearing), for a total of 12 meetings in 2024.
2024
Action Approved Denied
Code Text Amendment 3
Major Subdivision 1
Site Plan 1
Home Occupations 1
Special Exception Permits 6 1
Rezonings 7
Landmark Signs 0
Historic Registry 0
Page 33 of 45
Text Amdmt Major Sub SEP REZ Hist Reg Land Sign
2024
Page 34 of 45
2024
Site Plan Review - Approved Administratively
Project Title Address Approval Granted
Metal Building Construction and Site Development 68 St. John Road Yes
Redi-Mix 2250 Salem Industrial Drive Yes
Roanoke College Science Center Phase 0 240 North Market Street Yes
Delimatic Landscape Plan 1389 Southside Drive Withdrawn
New Millennium Deck Mill Locker Room Expansion 100 Duiguids Lane Yes
Old Virginia Brick site demo - E & S only 2500 West Main Street Yes
Bojangles 1590 West Main Street Yes
Surprenant Law Office 929 South College Avenue Yes
Savory Ventures 600 blk 4th Street Yes
Building Demolition and Warehouse Addition 1640 Roanoke Boulevard Yes
Burger King 114 Sheraton Drive Yes*
Dollar Tree 179 Electric Road Yes
WAWA 1941 West Main Street In Review
Invision Parking Lot Development 500 blk White Street Yes
Allman - E&S only 2640 Franklin Street Yes
Roanoke College Science Center Phase I 240 North Market Street Yes
Salem Fire Station #2 415 Electric Road Yes
Mount Regis Center additions 125 Knotbreak Road Yes
Simms Farm Section 3 Upland Drive Yes
Metal Building Construction and Site Development 744 Electric Road Yes
Tribal Rug Cleaning Parking Lot Pavement 200 East 4th Street Yes
Carter Machinery Couverette Auxiliary Building 565 Electric Road In Review
New Millennium Asphalt Drive 100 Duiguids Lane Yes
Mill Lane Commons 1336 West Main Street In Review
Grading for Industrial Site Development - E & S only 416 Electric Road Yes
Cookout 1251 West Main Street In Review
Wings Etc.260 Wildwood Road In Review
Integer Parking Lot Expansion 200 South Yorkshire Street In Review Page 35 of 45
2024
Zoning -330 ROW - 2 HOP - 68 Urb Ag - 3 Telecomm - 3
Page 36 of 45
2024
The year 2024 has been an exciting time for our review of the Comprehensive Plan. This process involved key stakeholders from various sectors and
disciplines to ensure that the plan will reflect both the needs of the community and professional best practices. Key activities included the
involvement of graduate students from Virginia Tech, advisory committee meetings, community workshops, stakeholder engagement sessions,
departmental reviews, and open houses.
Advisory Committee Meetings: Regular advisory committee meetings were held throughout the year to guide the planning process. provide ongoing
counsel and feedback on key issues, ensuring that the plan aligns with current best practices and meets long-term goals. The committee will also help
ensure that the planning process remains transparent, balanced, and rooted in the needs of the community.
Community Workshops and Stakeholder Engagement: A series of community workshops were held to directly engage residents, businesses, and
local organizations. These workshops served as a platform for community members to share their perspectives, offer feedback, and ask questions. In
addition, meetings with key stakeholders focused on obtaining insights from students, local businesses, and other relevant groups to ensure the
comprehensive plan addresses a broad spectrum of concerns and priorities. Staff and TownStudio visited First Baptist Church, Salem Red Sox,
students at Salem High School, met with representatives of the Roanoke Valley Association of Realtors, and the Roanoke Regional Home Builders
Association. Input gathered from these sessions directly influenced the plan's direction.
Departmental Reviews: Each department involved in the comprehensive planning process conducted internal reviews to assess current practices,
policies, and strategies. These reviews allowed departments to evaluate their goals, identify gaps, and align their operations with the overarching
objectives of the comprehensive plan.
Open Houses: Open houses were held to present key findings, solicit public feedback, and discuss the draft elements of the comprehensive plan.
These events were accessible to all members of the community and featured displays, presentations, and opportunities for attendees to engage with
committee members, Commissioners, staff, and our consultant. The open houses served as a critical touchpoint to ensure that the plan reflects the
values and aspirations of the community and that residents have a voice in shaping the future.
Subcommittees: City Council, Planning Commission, Advisory Committee, and citizens were invited to participate in the formation of subcommittees
that were to focus on major topics of the comprehensive plan. Housing, Open space and parks, multi-modal transportation, and Corridors were the
four topics of discussion. Multiple meetings were held, and the corresponding themes and strategies were finalized.
Page 37 of 45
This report is respectfully submitted
pursuant to Section 15.2-2221(5) of the
Code of Virginia.
2024
Page 38 of 45
Item #: 6.C.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: January 27, 2025
AGENDA ITEM: Audit-Finance Committee Role and Composition
Consider the adoption of Resolution 1490 establishing the
role and composition of the Audit Finance Committee.
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
The Audit Finance Committee, originally titled as the Budget Committee, was created
by Council in 1974 as an advisory committee for the purpose of screening requests for
appropriations from the unappropriated fund balance. The Committee consisted of
two Council members specifically appointed and the positions of City Manager and the
Director of Public Works.
Based on staff research, the role of the committee and participants have informally
changed over the past 50+ years. This resolution serves to formally establish
Council's desired role and composition of the Audit Finance Committee.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends Council consider adoption of the attached resolution.
ATTACHMENTS:
1. Item 6C 1-27-25 Resolution 1490 Audit-Finance Committee
Page 39 of 45
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, January 27, 2025:
RESOLUTION 1490
A RESOLUTION OF THE SALEM CITY COUNCIL ESTABLISHING THE ROLE
AND COMPOSITION OF THE AUDIT FINANCE COMMITTEE
WHEREAS, Salem City Council established the Budget Committee in 1974 as an advisory
committee to screen requests for appropriations from the unappropriated fund balance; and,
WHEREAS, the name of the committee evolved into the Audit Finance Committee; and,
WHEREAS, the role and composition of this advisory committee has informally often changed
since creation ; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Salem, Virginia, wishes to
formally establish the role and composition of the Audit Finance Committee as follows:
Role
- Review audit results
- Review details of any new borrowing or refinancing
- Review mid-year appropriations from reserves or fund balance (to include capital
reserves)
- Review new financial policies or changes to existing financial policies
- Review the acceptance and appropriation of any grant received in excess of $75,000
- Review appropriation changes for the City Schools related to capital projects or grants
that exceed the contingency amount included in their budget
- Serve on the Other Post-Employment Benefits (OPEB) Board
- Other financial matters as needed
Composition
- One Council member as the Committee Chair (appointed by Council for two-year terms
beginning January 1st of each odd numbered year)
- One Council member at-large (appointed by Council for two-year terms beginning
January 1st of each odd numbered year)
- City Manager (automatic committee member)
- Assistant City Manager (automatic committee member)
- Finance Director (automatic committee member)
Page 40 of 45
Adopted this 27th day of January, 2025
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders -
H. Hunter Holliday –
Byron Randolph Foley –
Anne Marie Green –
Renee F. Turk –
ATTEST:
_________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Page 41 of 45
Item #: 6.D
Date: 1/27/2025
January 27, 2025
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission Recommendation
Audit-Finance Committee Recommend appointing a Council member to the Audit-Finance
Committee as the Chairperson and another Council member at-
large. Both for two-year terms ending on December 31, 2026.
Board of Equalization of Real Estate
Assessments
Recommend Corey Fobare for Circuit Court appointment for a
three-year term ending November 30, 2027.
Chief Local Elected Officials (CLEO)
Consortium
Recommend appointing a Council member as an Alternate
member. Note: Hunter Holliday serves as the Prime member.
No term limit.
Real Estate Tax Relief Review Board Recommend reappointing David G. Brittain for a three-year
term ending February 14, 2028.
Roanoke Valley-Alleghany Regional
Commission
Recommend appointing a Council member to fill the remainder
of the three-year term of James W. Wallace ending June 30,
2027. Note: Hunter Holliday is already serving on this
Commission.
Virginia Alcohol Safety Action Program Board
(VASAP)
Recommend appointing Chris Shelor for a three-year term
ending January 27, 2028.
Western Virginia Regional Jail Authority Recommend appointing a Council member as the local
governing body representative. Note: Randy Foley currently
serves as the Alternate.
Vacancies
Board of Zoning Appeals Need one regular member for the remainder of a five-year term
ending March 30, 2028 and one alternate member for the
remainder of five-year term ending November 13, 2028.
Roanoke River Blueway Advisory
Committee
Need one member, two-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
Page 42 of 45
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
January 27, 2025
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Denise P. King 12-31-27
Rev. C. Todd Hester 12-31-25
Dr. Forest Jones 12-31-26
AT LARGE MEMBERS:
Patrick Kenney 12-31-25
Helen Ferguson 12-31-26
Bobby Russell 12-31-27
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
Steve Poff 1-01-26
Robert S. Fry, III 1-01-28
Patrick Snead 1-01-30
Ray Varney 5-11-25
Joseph Driscoll 1-01-28
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
David Botts 1-01-29
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-27
Vacant 11-30-24
David A. Prosser 11-30-25
Janie Whitlow 11-30-26
Kathy Fitzgerald 11-30-27
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Vacant 3-30-28
Steve Belanger 6-05-29
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-28
Jeff Zoller 3-1-28
Vacant 11-13-28
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
H, Hunter Holliday
Alternate: Vacant
MEMBER EXPIRATION OF TERM
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal Williams
Kevin Meeks Joshua Vaught Amy Cole
Jasmin Lawson
Cathy Brown Leigh Frazier Howard Shumate
Heather Gunn Courtenay Alleyne
Deborah Breedlove
Mark Chadwick
Parent Rep-Vacant Vacant
Sue Goad Chrissy Brake
Randy Jennings Bridget Nelson
Vacant Mandy Hall
Sean Slusser Seth Chamberland
Health Dept. - Vacant Vacant
Wendel Cook Jessica Cook Casey Mabery
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-27
Paul C. Kuhnel 3-09-28
J. David Robbins 3-09-28
Cindy Shelor 4-10-25
Jason Fountain 3-09-25
Sean B. Kosmann 12-14-28
Joe Curran . 12-14-28
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-26
Cole Keister 8-09-27
Pat Dew 3-01-27
Janie Whitlow 4-09-27
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MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-27
Partnership for a Livable Roanoke Valley (INACTIVE)
Term of Office: Unlimited
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-25
J. Chris Conner 8-12-25
Margaret Humphrey 8-12-25
Garry Lautenschlager 11-23-26
Teresa Sizemore-Hernandez 4-26-25
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Mark Henrickson 7-31-26
Denise “Dee” King 7-31-26
Nathan Routt 7-26-27
Reid Garst 7-31-26
N. Jackson Beamer 8-28-27
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-27
Daniel L. Hart 2-14-27
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-28
ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE
Term of Office: 2 years
Jeff Ceasar 6-30-24
Vacant 6-30-25
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
H. Hunter Holliday 6-30-27
Dee King 6-30-26
Vacant 6-30-27
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
H. Robert Light 12-14-27
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
Rosemarie Jordan Chris Dorsey
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-27
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-26
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Rob Light 12-31-27
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-26
H. Hunter Holliday 6-30-26
Alternate: Byron R. Foley 6-30-26
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Teresa Sizemore-Hernandez 12-31-27
Andy Raines 12-31-25
Stacey Danstrom 12-31-25
Macel Janoschka 12-31-26
Chris King 12-31-27
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Heath Rickmond 12-01-26
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byron Randolph Foley 11-13-25
(vacant - full-time alternate)
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MEMBER EXPIRATION OF TERM
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-26
Josh Pratt 6-30-26
Alternate: Vacant 6-30-26
Alternate: Max Dillon 6-30-26
VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 terms only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office: No term limit
Chris Dorsey
John Shaner
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-25
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
Tommy Miller 2-3-26
Chris Dorsey 2-3-28
Crystal Williams (Alternate) 2-3-26
H. Robert Light (Alternate) 2-3-28
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Appointee Term of Office: 1 year – Expires 12-31-24
Alternates serve until another alternate is appointed
(Requires Oath of Office)
Governing Body Appointee (by Council): Vacant
Governing Body Alternate (by Council): Byron R. Foley
Local Official Appointee (by Council): Rosemarie Jordan
Local Official Alternate (by Council): Chris Dorsey
Sheriff (Automatic): Chris Shelor
Sheriff Alternate (Appointed by Sheriff): Chief Deputy-
Major Steve Garber
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