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4/8/2024 - City Council - Agenda -Regular
City Counci l Meeting AGENDA Monday, April 8, 2024, 6:30 PM Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems Update on Comprehensive Plan - Glenn Walters, TownStudio 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes C onsider acceptance of the March 25, 2024, Work Session and Regular Meeting minutes. 5.Old Business A.Amendment to the Zoning Ordinance C onsider ordinance on second reading for the request of E3MA G LLC , property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155 - 2 - 2.2) from HBD Highway Business District to HM Heavy Manufacturing District. (Approved on first reading at the March 25, 2024, C ouncil meeting.) 6.New Business A.Roanoke Valley Resource Authority Budget C onsider approval of the 2024-2025 annual budget for the Roanoke Valley Resource Authority. B.Roanoke Regional Airport Commission C onsider approval of the Roanoke Regional Airport Commission budget for the fiscal year 2024-2025. C .Annual P resentation of Budget by City Manager In accordance with Section 4.6 (b) of the Charter of the City of Salem, Virginia, City Manager Dorsey will present the 2024-2025 budget to City Council. D.P ersonal P roperty Tax Relief Act (P P T RA) C onsider request to adopt Resolution 1465 setting the allocation percentage for personal property tax relief for the 2024 tax year. E.Conveyance of P roperty Authorize the City Manager to finalize and execute a contract with Savory Ventures Salem, LLC for the sale of a C ity owned parcel at 600 West 4th Street (Tax map # 143-4-1) consisting of +/- .30 acres. F.E mergency Medical Transport F ees C onsider request to change emergency medical transport fees. Audit - Finance C ommittee G.Appropriation of F unds C onsider request to reappropriate grant funds awarded by C ommunity Foundation. Audit - Finance C ommittee H.Appropriation of F unds C onsider request to appropriate and transfer capital reserve. Audit - Finance C ommittee I.Appropriation of F unds C onsider request to appropriate proceeds from the sale of equipment. Audit - Finance C ommittee 7.C losed Session A.Closed Session Hold a closed session in accordance with Section 2.2-3711 A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter pertaining to a School Board appointment; and Section 2.2-3711 A(8) of the 1950 C ode of Virginia, as amended, for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 8.Adjournment Item #4B Date: 4/08/2024 City Council Meeting MINUTES Monday, March 25, 2024, 6:30 PM Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on March 25, 2024, at 6:00 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones, and H. Hunter Holliday (absent); with Renée Ferris Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Crystal Williams, Assistant to the City Manager; and Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and 2. New Business A. Discussion Items FY25 Budget Development Update and Discussion City Manager Dorsey presented an update with highlights of the City of Salem Fiscal Year 2025 budget. Specific priorities were noted for various departments. Discussion was held and questions were asked as these items were shared. Mayor Turk requested that consideration be given to the use of funding for the enhancement to the entrance corridors and it was recommended that staff check into potential grant opportunities. 3. Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:31 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday (absent); with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Clark Ruhland, Communications Specialist; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions There were none this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Russell Deyerle, 620 Red Lane, voiced opposition to the proposed Planned Use Development (PUD) rezoning of the Hope Tree property. Mr. Deyerle provided a copy of his comments for Council and for the public record. He expressed concerns related to traffic and safety. He also voiced concern about the lack of communication from Hope Tree with the surrounding neighborhoods as they felt they were not informed or invited to meetings held by Hope Tree. Mr. Deyerle noted that he felt the Balzer Traffic study was limited and did not adequately reflect the size and density of the proposed development. Other comments noted were that the proposal would offer competition for the downtown historic Main Street businesses and that it did not follow Salem's Comprehensive Plan. He suggested alternatives for consideration. Mr. Deyerle requested that Salem leaders vote against the rezoning at this time and delay any decision until the Comprehensive Plan revision process is complete. John Breen, 142 Bogey Lane, expressed concern about issues of blight in Salem, listing several examples. He also addressed issues with the provisions of the Salem Zoning Code and Code enforcement. Mr. Breen expressed concerns with Non-conforming Use situations and the use of Special Exception permits. Council was requested to: 1) Request that during 2024 the City Manager have nonconforming properties identified and an abatement/monitoring plan developed; 2) Request the City Manager to enforce Salem Code 18-41 that when a structure's use of occupancy is changed, a building inspection occurs; 3) Create within 60 days a Council authorized committee to completely review Salem's Zoning Code and make recommendations; and 4) In 2024 fund an additional zoning enforcement position. B. Minutes Consider acceptance of the March 11, 2024, Work Session and Regular Meeting and the March 13, 2024, Special Meeting Work Session minutes. The minutes were approved as written. C. Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for the eight months ending February 2024. The Financial Reports were received. 5. Old Business A. Amendment to the City Code - Chapter 106 Zoning Hold the public hearing and consider amending Chapter 106, Zoning, Article IV Development Standards, section 106-406 miscellaneous provisions of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to storage containers. (Continued from the November 27, 2023, meeting.) (Planning Commission continued this item until the June 12, 2024, meeting; see page 3 of Planning Commission minutes.) Staff recommends Council cancel this item with readvertisement and scheduling at a future meeting once a recommendation is received from the Planning Commission. Mayor Turk noted that the Planning Commission has postponed this item so that they are able to get more information. Currently, Community Development has Virginia Tech students researching and compiling information. Council needs a reco mmendation from the Planning Commission prior to looking at this item. The Planning Commission has continued this item to their June meeting. Once a recommendation is received from the Planning Commission, Council will reexamine and address this item at a future Council meeting. Randy Foley motioned to cancel the public hearing and first reading of an Ordinance for the consideration of amending Chapter 106, Zoning, Article IV Development Standards, section 106-406 miscellaneous provisions of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to storage containers. Once the Planning Commission makes a recommendation, the public hearing and consideration will be scheduled for the appropriate Council meeting date and the public hearing will be readvertised. William Jones seconded the motion. Ayes: Foley, Jones, Turk, Wallace Absent: Holliday 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing and consider the request of E3MAG LLC, property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155 - 2 - 2.2) from HBD Highway Business District to HM Heavy Manufacturing District. (Advertised in the March 14, and 21, issues of the Salem Times-Register.) (Planning Commission recommended approval; see page 7 of Planning Commission minutes.) STAFF REPORT Mayor Turk opened the public hearing. Stella Reinhard, 213 N. Broad Street, requested more information on this rezoning request. She noted that she had been following this item as it went through the Planning Commission. She expressed that Electric Road is one of the main artery roads through Salem and she had concerns about this rezoning as she thought there were other things that could be done there to make that area special close to the greenway and creek. She stated that she was not aware of all of the details on this particular item; however, she wanted to caution that Salem keeps a vision for these main visible areas of the City. Mr. Van Allman shared information from Barney Horrell. He explained that this is the fifth and final rezoning request that has been brought before Council requesting rezoning from Highway Business District (HBD) back to Heavy Manufacturing District, (HM). The reason for this request is that that property is very conducive to that type of storage and industrial use. He further explained that this type of requirement also has a much -reduced footprint from traffic compared to any HBD commercial retail use. He also noted that this was the site of GE for many years. The conversion from HBD back to HM brings this property back to what it was originally intended to do without the traffic draw. This will be in line with the other four properties that have been rezoned in this manner and will be in co mpliance with the other four and they will all be the same use and have the same traffic pattern. Mayor Turk noted that the ballfields are still located where they had always been. Mr. Van Allman confirmed this and added that this is being utilized as Mr. Wiley intended when he originally developed the propert y after sitting down with Community Development and looking at how the ballfields and flood plain could be utilized for extracurricular activities. This is the reason that we have the greenway, which GE graciously donated the land for as well as the soccer fields up over the ballfields. He felt that this was a good use of the property for both extracurricular activities for the citizens as well as Heavy Manufacturing. He further clarified that this is not really a heavy usage but more of a storage occupation type. Mayor Turk closed the public hearing. Randy Foley motioned to adopt ordinance on first reading for the request of E3MAG, LLC, property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155-2-2.2) from HBD Highway Business District to HM Heavy Manufacturing District. William Jones seconded the motion. Ayes: Foley, Jones, Turk, Wallace Absent: Holliday B. Amendment to the Zoning Ordinance Hold public hearing and consider the request of Pinkesh R. Patel and Sonal P. Patel, property owners, for rezoning the property located at 1200 block Thompson Memorial Drive (Tax Map # 20 - 2 - 4) from RSF Residential Single- Family District to HBD Highway Business District. (Advertised in the March 14, and 21, issues of the Salem Times-Register.) (At the petitioner's request Planning Commission continued this item to the April 10, 2024, meeting; see page 8 of Planning Commission minutes.) STAFF REPORT Staff recommends Council cancel this item with readvertisement and scheduling at a future meeting once a recommendation is received from the Planning Commission. Mayor Turk clarified that this item will be readvertised and will be considered by Council once they have received a recommendation from the Planning Commission and are able to review their discussion and the information that is received from them. Mr. Foley noted for the benefit of the public that this is a parcel or property located at Exit 140 as you go up Penguin Lane, betwee n Penguin Lane and the North ramp at Thompson Memorial. He added that the Planning Commission would revisit this item and then it will come before Council. Mr. Dorsey stated that staff is exploring separating advertisements on these items from Planning Commission for the future. Historically, these items are coming to Council the meeting directly following the Planning Commission meeting at which they are heard. Rather than having them on the agenda for Council and then having to cancel while waiting on th e Planning Commission to make their recommendation, they are looking at backing up the Council meeting for those items one extra meeting so that there is plenty of time to find out what the Planning Commission does first and have time to advertise for the item to come to Council at the proper time. This will help the citizens to plan for meeting attendance. Mayor Turk noted that she felt this would make things more efficient and would also allow Council to digest the recommendation from the Planning Commission and to ask questions of staff as well. Mr. Light added that this would be effective with the items on the May Planning Commission agenda. Mr. Wallace commented that he thought this was a great idea. William Jones motioned to cancel the public hearing and first reading of an Ordinance for the request of Pinkesh R. Patel and Sonal P. Patel, property owners, for rezoning the property located at 1200 Blk Thompson Memorial Drive (Tax Map #20-2-4) from RSF Residential Single Family to HBD Highway Business District. Once the Planning Commission makes a recommendation, the public hearing and consideration will be scheduled for the appropriate Council meeting date and the public hearing will be readvertised. Randy Foley seconded the motion. Ayes: Foley, Jones, Turk, Wallace Absent: Holliday C. Roanoke Regional Skatepark - Memorandum of Understanding Consider authorizing the City Manager to finalize and execute a Memorandum of Understanding (MOU) with Roanoke City for participation and contribution in a regional skate park. Mayor Turk noted that this would be located at Wasena Park, not under the bridge, but in another area of the park. She added that what will be put in this area is much more than the City of Salem could ever afford to do for its citizens. This would be a regional cooperation to provide a place for the young people to go. Mr. Foley added that this is a one-time contribution from the City of Salem to help fund the park but then Roanoke City would maintain the park. Mr. Light confirmed that and also shared that this would include a pump track for bicycles. Mr. Foley continued that although he knew citizens would be disappointed at having to travel to the park it would be a better facility for citizens of the Valley. Mayor Turk commented that this would be much more expansive and possibly even a place for competitions down the road with all of the jumps and additions that would be included. Randy Foley motioned to authorize the City Manager to finalize and execute a Memorandum of Understanding (MOU) with Roanoke City for participation and contribution in a regional skate park. William Jones seconded the motion. Ayes: Foley, Jones, Turk, Wallace Absent: Holliday D. Adoption of Policy - Capital Reserve Consider request to adopt the Capital Reserve Policy. Ms. Jordan noted that the Finance staff had put together a Capital Reserve Policy for Council to consider this evening. This policy promotes good financial management, defines boundaries, supports bond ratings, and is a recommended best practice by the Government Finance Officers Association (GFOA). This resource is frequently turned to in financial policy developmen t. The Finance Department has drafted a Capital Reserve Policy which sets out boundaries of how much of the City's reserves should be set aside for funding the capital projects that are too large to fit withing the Operating Budget and too small to require a debt issuance or a bank borrowing. They are putting forth a Capital Reserve Policy that will allow the City to do this and set aside funds. This will be the first year for this; therefore, there will be an initial transference of funds into this Capital Reserve Fund. Staff has plans, if approved by City Council, for limited Capital items in the Fiscal Year 2025 budget that they hope to come out of these funds. Next year will be a much smaller deposit, but there are constraints on when money will be deposited as well as what happens when there is no excess money. This still allows the City to keep very healthy reserves set aside, making sure that there are six months of reserve s of expenditures set aside. This money will be available to help with all of the deferred asset purchases and infrastructure improvements that the City has seen over the years. This will help the City to start paying for some of those from a different source. Randy Foley motioned to adopt Capital Reserve Policy as presented. William Jones seconded the motion. Ayes: Foley, Jones, Turk, Wallace Absent: Holliday E. Abstract of Votes Receive the Abstract of Votes cast at the Presidential Primary held on March 5, 2024. Mayor Turk noted that every year when there is an election, and a Presidential Primary was held on March 5, 2024, the Registrar presents the Abstract of Votes to Council. No action was required. The Abstract of Votes was received by Council. 7. Adjournment Mr. Foley congratulated Mark Byington, a fellow Salem citizen, for being named head basketball coach at Vanderbilt. He congratulated his parents, Dale and Trula, as well. Mr. Jones also noted that the Salem High School Forensics team won thei r 18th consecutive State Championship. This broke the VHSL record for the most championships in a row in the state of Virginia. The meeting was adjourned at 7:02 p.m. Item #5A Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of E3MAG, LLC, property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155-2-2.2) from HBD Highway Business District to HM Heavy Manufacturing District. (Approved on first reading at the March 25, 2024, Council meeting.) SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Industrial Existing Use: Vacant Proposed Use: Future Development (commercial, office, industrial) The subject property (744 Electric Road) consists of a 2.036 acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, this parcel was formerly zoned HM Heavy Manufacturing until a 2007 rezoning reverted its designation to HBD Highway Business District. Since then, the St. John Place Commerce Center has developed in an industrial nature, and correspondingly, this request seeks to return 744 Electric Road to the HM Heavy Manufacturing classification. This request mimics several successful rezoning applications in recent months to revert the undeveloped land within the St. John Place Commerce Center to an industrial setting. This parcel is currently vacant, but a concept plan has been submitted to prepare it for future development. While there is no concrete site plan for the future development of the property, the uses specified in the HM Heavy Manufacturing District are consistent with existing development in the adjacent St. John Place Commerce Center. Although some of the site sits within the floodplain, any future development will be elevated above the 100-year floodplain to meet the necessary requirements. The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the proposed future utilization of the property. REQUIREMENTS: The proposal meets the requirements of Section 106-220.3. Site development regulations for HM. STAFF RECOMMENDATION: Staff recommends that Council approve ordinance on second reading. Tax Parcel 155-2-2.2 (744 Electric Road) BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 189-2-1; thence following the Electric Road right-of-way line along a curve to the right with a Radius of 2825.29 feet, Arc Length 354.39 feet, Chord Bearing of N 18° 25’ 02” E, and Chord Length of 354.16 feet to a point; thence departing said right-of-way and following the southern property line of Tax Parcel 155-2-2.1 a bearing of S 69° 39’ 28” E for a distance of 187.89 feet to a point on the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG. 48-50, Slide 193); thence following said easement centerline a bearing of S 10° 07’ 00” W for a distance of 449.97 feet to a point; thence departing the centerline of said cross-access easement a bearing of S 41° 03’ 47” W for a distance of 7.41 feet to a point on the northern property line of Tax Parcel 189-2-1; thence following said property line a bearing of N 48° 56’ 13” W for a distance of 270.76 feet to the point of BEGINNING, and being known as Lot 13-A-2, containing 2.0356 acres, as shown on “Resubdivision Plat for Wiley Development, LLC, Showing Lot 13-A, Resubdivision Plat for the St. John Place Commerce Center (P.B. 12 PG. 5-6, Slide 199)”, dated August 04, 2023, by Caldwell White Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Pages 82-83, Slide 246. Planning Commission Meeting MINUTES Wednesday, March 13, 2024, 7:00 PM Work Session 6:00PM, Regular Session 7:00PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in the Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, at 6:00 p.m. on March 13, 2024; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid Garst, Neil L. Conner, and Jackson Beamer; together with H. Robert Light, Assistant City Manager; Mary Ellen Wines, Planning & Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development; Maxwell S. Dillon, Planner; and Christopher Dadak, on behalf of Jim Guynn, City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:02 p.m. and reported that this, date, place, and time had been set for the Commission to hold a work session. 2. Old Business A. Discussion of items on the March agenda 1. 860 Mount Vernon Lane rezoning from RSF to PUD A discussion was held regarding 860 Mount Vernon Lane on the March agenda. 3. New Business A. Discussion of items on the March agenda 1. 744 Electric Rd rezoning from HBD to HM 2. 1200 block Thompson Memorial Dr rezoning from RSF to HBD 3. Code Change Storage Containers A discussion was held regarding items on the March agenda. B. Discussion of items on the April agenda 1. Home Occupation Amendment - Oak & Bloom - 275 Fort Lewis Blvd 2. Use Not Provided For Amendment - 125 Knotbreak Rd Items for the April agenda were introduced, and a discussion was held. 4. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:34 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, at 7:00 p.m., on March 13, 2024. Notice of such hearing was published in the February 29, and March 7, 2024, issues of the "Salem Times-Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U.S. Postal Service. The Commission, constituting a legal quorum, presided together with H. Robert Light, Assistant City Manager; Christopher Dadak on behalf of Jim Guynn, City Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon, City Planner; and Charles E. Van Allman, Jr., Director of Community Development, and the following business was transacted: A. Pledge of Allegiance 2. Consent Agenda A. Minutes Consider acceptance of the minutes from the February 14, 2024, regular meeting, and February 21, 2024, joint work session. Jackson Beamer motioned approve February 14, 2024, meeting and February 21, 2024, work session minutes. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 3. Old Business A. Amendment to the Zoning Ordinance Consider the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District. (Continued from the February 14, 2024, meeting.) Jon Morris, President, and CEO of HopeTree, appeared before the Commission and thanked everyone for being at the meeting. He also thanked the Commission for the last public hearing and the public work session. We appreciated all the feedback we received, the dialogue in the public work session. We have had several other meetings since then to talk about some of the changes that we could possibly make, and we have made several changes to the application. He then asked Chris Burns from Balzer and Associates to speak about the changes. Chris Burns, Balzer and Associates, 1208 Corporate Circle, Roanoke, appeared before the Commission and stated that we have been working with Tom Lowe and the development team on some of the changes that have been made to the document. He feels like some pretty significant changes have been made in response to the feedback received and the additional discussions that the developers have had. He believes the Commission received a markup version of the document with the changes clouded as well as a detailed list of what those changes were. So, I’m not going to hit on every little change, but I am going to hit on some of the some of the more major ones, so the document was clarified, to add the maximum residential unit count at 340, which we have talked about previously; there was a maximum for hotel rooms on the site set at 34, which is consistent with what the discussions have been as far as what that type of hotel use that they see on the property. There was a maximum square footage of restaurant use set at 15,000 square feet, and then there was just a clarification really this was something that we talked to planning staff about clarification that home occupations would not count towards these maximum densities and that is consistent with the Salem zoning ordinance and how that is handled currently in all zoning districts. In addition to that on the land use plan, there were four areas at the northern end of the site that were revised from the T5 zone to the less intense T4 zone that covers the area that is across from North Oaks that fronts Red Lane, as well as some other areas south of that. There was a clarification added to the document regarding the sidewalk in the on -street parking along Red Lane that would be provided as part of the development. We have talked a lot about that but it was not specifically called out in the document so that's been added. In addition to that there were several revisions made to the use table. We removed several of the agricultural uses based on feedback that we got. The flea market use was removed, hospital use was removed, veterinary hospital was removed, and then there were several commercial uses that were removed from T4. This is not applicable to that specific zone. In addition to that we have continued to receive feedback and work with planning staff. There are some additional changes that we are willing to commit to that are not reflected in the current document—there were some commercial uses that were left in the T4 zone use table, which will be removed. I believe that there were a couple of boxes that were checked inadvertently in the use table. I just wanted to clarify that the intent is not to add any uses to the document, and we will get that corrected. In addition to that, we are willing to commit to a maximum of 340 total residential units to include any accessory dwelling units. So those would be included in the total. That was a question that we had received. And then a couple other uses that we are willing to remove from all zones within the development. And this is just contingent on assurance that this will not impact any of HopeTree's current operations. But we are willing to remove outpatient mental health and substance abuse as well as personal storage. The final change is we had a question about height of accessory structures and whether those could exceed the primary structure on the lot, and we are willing to change that language to limit the height of those accessory structures to the height of the primary structure. Thank you. With that, we would be happy to answer any questions that you all have. Vice Chair King stated she thinks she misunderstood what was said at the end of the work session, accessory residential structures are not allowed in the current zoning, they must be attached to the main residence. My concern is that accessory residential buildings will increase when you have at least one vulnerable car. I fully understand that the thought process there is to have something where a mom-in-law moves in or the child moves in who now wants to go to grad school needs a place to live, but when that need is no longer there, does it become rental property? And so, what happens here is it increases that overall number of 340. So, can I have some comments on that? Mr. Burns stated that is one of the changes that we're committing to is that the 340 would include any accessory dwelling units on the property, which is not what the language in the current version that you have says; but that's one of the things that we're committing to tonight so that the maximum would not exceed 340 and in truth those accessory dwelling units will actually generate less traffic than a typical residential unit would. Chair Daulton stated that staff has some concerns that have not been addressed: the difference between civic buildings and historic buildings and asked for clarification. Mr. Burns stated that is something that we need additional discussion on and is not 100 % sure exactly what that comment means. We just got that today, so we are certainly willing to discuss that and address it. Mary Ellen Wines, Planning and Zoning Administrator, clarified that on the use table where it says historic existing and civic buildings, it is not clear what the future use of those buildings will be and why they are differentiated between one or the other. She stated that more clarification is needed. Mr. Burns questioned if there were any differences in the use table as far as between the two uses. He apologized for not knowing the answer. Ms. Wines stated that there are a few differences, and we are trying to understand why there is a difference and how they are going to be used in the future. Mr. Burns stated that there is very little on the land use plan that is shown as a civic building; that of the buildings are shown as the historic core buildings in the middle of the site. Vice Chair King questioned if the 15,000 s.f. commercial includes the existing buildings because we keep seeing retail and restaurant space so if it does not, how much more commercial space is there. Mr. Burns stated that 15,000 s.f. is the maximum amount of retail and restaurant space including the existing buildings. Member Conner questioned if there would be other commercial uses--would there be office uses or other business uses that are anticipated. The only thing we are addressing is the commercial use, but there could be other business uses, correct? Mr. Burns stated that there could be office space. Retail and restaurant are two of the more intense, and so through the conversations those ones were identified as being critical ones to limit. Member Conner stated that he wants to make sure that it is not limiting the amount of other business space in any way, except as the plan is written. Chair Daulton questioned if the on-street parking and sidewalks on Red Lane were part of the proffers because there currently is no indication of what the improvements will look like. Mr. Burns stated that they are part of the document but are not shown in the graphics as we have not gotten down to that level of detail. That is something that would be submitted with a site plan for approval through the typical site plan process—site distance, widths of the parking spaces, etc. would be addressed to the satisfaction of the city during that process. Chair Daulton inquired about the placement of trees throughout the development. Todd Robertson of Stateson Homes appeared before the Commission and stated that the graphics in the document were not supposed to represent the distancing of the trees as it has to do with the species of the trees and other things, but they want to form a canopy and a visual break along Red Lane. Vice Chair King inquired about the commercial part of the concept—the concept shows miscellaneous, commercial, office, and civic—and wants to make sure that everything combined is to be 15,000 s.f. or less. Mr. Robertson stated that is not what is proposed at this time. Currently, much of the campus at HopeTree is used for office space—approximately 103,000 s.f. HopeTree will continue to house its offices in the existing buildings on the property, which will be over 15,000 s.f. Several of the buildings are vacant, but there are offices in multiple buildings as well. He believes HopeTree is planning to focus on two buildings—one for a smaller school and the other for offices that are handicap accessible and a better facility. Vice Chair King clarified that the 15,000 s.f. commercial use does not include HopeTree’s offices. Mr. Robertson stated that it does not, but the to place the offices in one of the buildings that are currently underutilized. Ms. Wines clarified that the maximum 15,000 s.f. is for retail and restaurant use only, not other nonresidential uses. A discussion was held regarding 15,000 s.f. and comparable building sizes, use of HopeTree’s cafeteria as a restaurant, etc. It was noted that each commercial space in the project will not be larger than 5,000 s.f. Chair Daulton inquired about cemetery use on the project. Mr. Robertson, stated that there are not plans to create a new cemetery on the property and they will remove that use from the proposal, but will have to protect any existing cemetery. Member Garst questioned if removing the outpatient mental health services will affect HopeTree’s mission. Mr. Morris stated that HopeTree currently does outpatient mental health counseling, but not substance abuse counseling. A discussion was held regarding the uses at HopeTree and the difference between outpatient mental health services and outpatient substance abuse services. It was noted that HopeTree wants to continue outpatient mental health counseling but does not and will not offer substance abuse outpatient therapy. It was noted that HopeTree’s use needs to be specifically noted within the existing use table. Chair Daulton noted that it would be beneficial for HopeTree to meet with Planning Commission members one or two at a time to go over the commercial uses line by line to remove any unneeded uses. There has been so much information given and more time is needed to go over the documents and suggested the item be continued until the April meeting. Jackson Beamer motioned to approve to continue the item until the April 10, 2024, meeting. Vice Chair King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B. Amendment to the City Code - Chapter 106 Zoning Hold public hearing to consider amending Chapter 106, Zoning, Article IV Development Standards, section 106-406 miscellaneous provisions of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to storage containers. (Continued from the November 15, 2023, meeting.) (Staff has requested to continue item) Jackson Beamer motioned to approve to continue the item until the June 12, 2024, meeting. Vice Chair King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4. New Business A. Amendment to the Zoning Ordinance Hold public hearing and consider the request of E3MAG LLC, property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155 - 2 - 2.2) from HBD Highway Business District to HM Heavy Manufacturing District. Staff noted the following: The subject property (744Electric Road) consists of a 2.036 acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, this parcel was formerly zoned HM Heavy Manufacturing until a 2007 rezoning reverted its designation to HBD Highway Business District. Since then, the St. John Place Commerce Center has developed in an industrial nature, and correspondingly, this request seeks to return 744 Electric Road to the HM Heavy Manufacturing classification. This request mimics several successful rezoning applications in recent months to revert the undeveloped land within the St. John Place Commerce Center to an industrial setting. This parcel is currently vacant, but a concept plan has been submitted to prepare it for future development. While there is no concrete site plan for the future development of the property, the uses specified in the HM Heavy Manufacturing District are consistent with existing development in the adjacent St. John Place Commerce Center. Although some of the site sits within the floodplain, any future development will be elevated above the 100-year floodplain to meet the necessary requirements. The Future Land Use Map (FLUM) identifies this area as industrial, which is consistent with the proposed future utilization of the property. Barney Horrell, Brushy Mountain Engineering, 3553 Carvins Cove Road, appeared before the Commission and stated that this is the last tract of land in the St. John Place development that is still zoned HBD, and the request is to rezone the parcel to HM, which is consistent with the other parcels in the development. Neil Conner motioned to approve the request of E3MAG LLC, property owner, for rezoning the property located at 744 Electric Road (Tax Map # 155 - 2 - 2.2) from HBD Highway Business District to HM Heavy Manufacturing District. Vice Chair King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B. Amendment to the Zoning Ordinance Hold public hearing and consider the request of Pinkesh R. Patel and Sonal P. Patel, property owners, for rezoning the property located at 1200 block Thompson Memorial Drive (Tax Map # 20 - 2 - 4) from RSF Residential Single-Family District to HBD Highway Business District. Staff noted the following: The subject property (1200 blk Thompson Memorial Drive) consists of a 2.674-acre tract of land which currently sits within the RSF Residential Single Family zoning designation. The applicant is requesting a rezoning of the property from RSF to HBD to facilitate the construction of a gas station, convenience store, and drive through restaurant development. Situated adjacent to Interstate 81, this property is uniquely positioned to potentially serve the commercial needs of both travelers and local residents alike as there are no other commercial establishments currently located in this portion of Salem. Furthermore, the approved Edgebrook Development to the north of this site in Roanoke County may catalyze the evolution of its surrounding corridor. Still, the subject property is currently bounded (within Salem) by residentially zoned parcels, many of which serve single family homes. A conceptual site plan has been included with the submittal that displays a proposed convenience store and restaurant positioned behind the gas pump structures (located closer to Thompson Memorial Drive). The exhibit indicates two separate access points – one which intersects Penguin Lane and the other with Thompson Memorial Drive. If this rezoning application is approved, this development project is subject to site plan review and corresponding compliance with Salem’s ordinances. The Future Land Use Map (FLUM) identifies this area as residential which is inconsistent with the proposed future utilization of the property. Compton Biddle, attorney with OPN Law, 110 East First Street, Salem, appeared before the Commission on behalf of the property owners. He stated that they have owned the property since 2007 and during the course of their ownership, they have realized that the property is not developable as residential land and would like the parcel rezoned to HBD Highway Business District in order to build a gas station, neighborhood store, and fast-food restaurant. He clarified that it will not be a truck stop and is not intended to serve 18-wheelers or accommodate them overnight— there is no room and no plans for it. It is designed to be a neighborhood store more along the lines of you get off the highway to go to your home and you need to get gas, you can get gas, get a cup of coffee in the morning, or if there is an urgent need like cold medicine or something, you don’t have to get on the highway or go into town to get it—you can just go to the neighborhood store with the idea there also would be a fast food restaurant with a drive-thru next to it. He stated that the applicants have been residents in the community for 25 years and want to be good neighbors. This is not something an out-of-town business is trying to shove upon the community. The owners would like to have one of the gas pumps dedicated to a donation per gallon to Salem High School sports. They also have an extensive landscaping plan to try to keep the neighborhood feel that it’s intended to be and to be consistent with the Thompson Memorial corridor. He stated that Ben Crew with Balzer and Associates is also present to further answer questions regarding the project. Member Conner noted that a gas station is one of the more intensive uses in the Highway Business District. A discussion was held regarding the traffic associated with a convenience store, if VDOT will need to be contacted; underground stormwater retention; the amount of rock on the site, etc. Mr. Biddle gave the Commission the landscaping plans proposed for the site. He noted that the proposed plan is similar to the store located off of Exit 132 at Dixie Caverns and will have an EV charging station. Chair Daulton noted that the speakers will have three minutes to speak during the public hearing and opened the public hearing at 7:48 p.m. Jim Williams, Winston Estates, appeared before the Commission and asked for a show of hands of the people present who live in the area near the project. He then asked for a show of hands from those people who raised their hands who want the project. Case closed. Archie Pugh, 1416 Evergreen Court, appeared before the Commission and stated that he is a lifelong resident of the City of Salem and has been a resident in Salem Woods for 28 years. He stated that he is vide president of a utility that covers 13 states, is a registered professional engineer in the states of Virginia and West Virginia. He further stated that he is not representing the utility, but feels it is important to know his background as he has a career in engineering, structural analysis, foundation design, and geotechnical engineering to enhance our transmission grid. He is opposed to the rezoning due to the high cost of site development. The presence of extensive rock will result in a high cost of grading and foundation design, which is often underestimated and results in extensive foundation costs. When foundation and grading is over budget, it is usually the result for the developer to save those costs in the above ground structure, and he expects that to happen with this project. The significant drainage pattern that runs through the center of the property will result in an extensive cost of underground culvert system. There is currently a stream that flows on the property and has running water in it regularly. There is currently a four-foot culvert that takes the water away from the property and will incur additional subsurface costs in order to take the drainage away from the property. Due to this, he feels the developer will overshoot their foundation budget and developments costs and will save those on the above-ground structure. Very often there are suspicious out-of-state vehicles that come off Interstate 81 and park on Penguin Lane. He has called the police numerous times to come by to let them know they are being watched. If there is a commercial business on the parcel, it is going to give an avenue for people to come off the interstate and use the property for what he feels are suspicious activities. Finally, this exit is the gateway to the City of Salem. Currently there is a welcome sign, plantings, trees, and the beautiful boulevard of Thompson Memorial Drive. Roanoke College has made extensive enhancements to their campus entrance. This is the entrance to Salem, it’s the entrance to Roanoke College. What do you want the traveler to see when they exit Interstate 81 and approach our beautiful city—a four-pump gas station sends the wrong message to travelers. Carrie Pugh, 1416 Evergreen Court, appeared before the Commission and stated that she has been a resident of Salem Woods for 28 years. In her professional life, she was the assistant real estate manager for the Kroger company for over 21 years, handling new store development, but specifically the fuel center program in a six- state region. She personally led the development and installation of over 35 fuel centers and three of which are in Salem. From this experience in not only commercial real estate, but specifically gas stations, she is opposed to the rezoning of the property for the following reasons: she has spoken with VDOT, and it is not desirable for the egress of the site. According to discussions with VDOT and the Salem District P.E. Mr. Blevins, the standards of VDOT and the Federal Highway Administration, this site would not meet the spacing standards for commercial entrances, signals, intersections, and crossovers. The limited access right-of-way that is shown on the plan onto Thompson Memorial Drive does not meet the minimum traffic standards per VDOT. The code notes spacing for a commercial entrance in a 45 MPH zone to be 305 feet from the entrance ramp. Penguin Lane is currently in that 300-ish feet setback so that you have an idea of reference. Based on the survey in the proposal, it appears that the right-in, right-out is about 175 feet, which creates a dangerous situation from a traffic standpoint and would not be permissible. To have the only access point off Penguin Lane does not create a very desirable real estate site. In addition, the intersection at Penguin Lane and Thompson Memorial Drive would not ever meet VDOT’s requirements for a traffic light. She also stated that there is almost 100 percent residential single family from the 140 exit down to Roanoke College and highway business district is a big jump from that. Unless this use is proffered, the rezoning will open about 60-plus additional uses that could be on the property. Blair Burns, 1204 Mountainview Drive, appeared before the Commission and stated that she has lived at that address since 1996, which is located at the end of Penguin Lane. She has similar concerns as the previous speakers. Thompson Memorial is our prettiest access to Salem. The other two exits that enter Salem are fully developed—hotels, restaurants, fast food places. Thompson Memorial is the only one that is memorable, and she would like to see if left as it is. She opposes the rezoning. The parcel in question is divided by Penguin Lane and if the property is rezoned, the other side of Penguin Lane could be developed as well. If this were to happen, she feels it would negatively affect the property values and negatively affect the viewshed when you come into Salem. Traffic is also a concern with gas tanker trucks coming into the property, beverage and other food delivery trucks coming onto the property at all hours of the night. Plus, it is already hard to find the right shot to get across the intersection at Thompson Memorial Drive from Penguin Lane, or to access the interstate from Penguin Lane. Lawrence Kessman, 353 Penguin Lane, and has lived there since 2021 when they moved from Lake Wise in South Carolina, but he grew up in Salem and loves Salem. While he shares the other concerns addressed, he is also concerned about our children. Common sense tells him that if you build something right off the interstate, you are going to draw those travelers not from this area to stop there and wonder “what’s up this road” and then travel into the neighborhood and possibly bring predators into the neighborhood. The children need to be protected. He asked the Commission to listen to his constituents because their concerns are valid. Don Thomas, 1304 Panarama Circle, appeared before the Commission and stated that like many of his neighbors, he is here to voice his concerns about the rezoning request. His perspective on the matter comes from both a practical and a professional standpoint. In addition to being a resident of Salem Wood Subdivision, he is a certified general real estate appraiser licensed by the State of Virginia and has been licensed since 1992. He stated that one of the criteria for a property achieving its highest and best use is for it to be financially feasible. He questioned if the finished site that the proposed rezoning provides a large enough footprint to achieve the necessary economies of a scale for an economically viable convenience store and asked if a feasibility study of the project has been given to the Commission. He also asked if a traffic study has been done to show the number of cars and trucks that must come to the side for it to be a financial win for the developer. He further stated that he can state with certainty that high value properties are without exception more negatively affected by undesirable external influences and are affected in a higher rate than lower value properties. According to the city’s most recent reassessment, the average market value for the 86 homes in the neighborhood is approximately $460,000. The Virginia Association of Realtors published in January that the median home sale price in Salem is about $250,000. Paul Scolneck, 1309 Winson Drive, appeared before the Commission and stated that he shares the concerns previously shared and emphasized the traffic issues. He stated that if you’re going south on Penguin Lane and turn left to go east on Thompson Memorial Drive, it is a very difficult turn as there is traffic all day, but at certain times it is almost impossible to make the turn due to the traffic. Likewise, if you are going east on Thompson Memorial Drive and try to turn north onto Penguin Lane, it is also difficult to make that turn. He feels that if a traffic study were done, this project would be “dead in the water.” He asked the Commission to consider all the concerns that have been mentioned. Chair Daulton paused the hearing at 8:06 for a brief break. The meeting was reconvened at 8:11 p.m. Gary Saunders, 367 Penguin Lane, appeared before the Commission and stated that he has lived in the neighborhood twice. He stated that a commercial establishment is being proposed but half of the traffic coming into the site is channeled back out into a residential neighborhood. Unless you live on Penguin Lane, you don’t realize how many people go onto Penguin Lane and think they’re on the ramp to I-81. He and his neighbor had the fun of repairing our yards last winter after a tractor trailer came on Penguin Lane and used our front yards as the cul-de-sac to turn around in. He opposes the rezoning. Buster Mowles, 342 Academy Street, appeared before the Commission and stated that he does not live near the parcel, but lives in Salem and has his entire life. He stated that curb appeal is a big deal, and that exit is our curb appeal to Salem. He travels to see his grandchildren in Maryland and Florida and uses that exit to get back home and feels that the gas station will end up looking terrible and we don’t need something like this for the entrance into our city. He opposes the rezoning. Virginia Frame, 1412 Evergreen Court, appeared before the Commission and stated that she has walked the neighborhood with a petition to be presented to City Council that nearly everyone has signed saying they are against this project. Curtis Ellwanger, 150 Freedman Lane, appeared before the Commission and stated that he lives in the house that you cannot see and has lived there for 24 years. The drive-thru being shown in the proposal will be 17 yards from his front door. He stated that when his water system was installed, it had to be blasted to place the water line and he could not connect to city sewer because it would be too expensive blasting to install it; therefore, he has a septic tank which is right near the property line of the parcel. He is concerned the affects the blasting to clear the site will have on the foundation of his house. He further stated that even though this is not proposed to be a truck stop, trucks will stop there. Trucks currently stop along the entrance ramp to Interstate 81 and he has the Virginia State Police on speed dial for tractor trailers using the entrance ramp as a truck stop. He is opposed to the rezoning as he feels it will cause damage to his house and he doesn’t feel it is for the well-being of the rest of the neighborhood. Tracy Patton, 318 Penguin Lane, appeared before the Commission and stated that she and her husband have lived there approximately 17 years. They love their home, and this is the most beautiful entrance to Salem. She feels the development—blasting will cause damage to other homes and will decrease the property value of the homes in the neighborhood. Susan Robertson, 1400 Evergreen Court, appeared before the Commission and stated that she feels the truck traffic parked along the entrance ramp to Interstate 81 will get worse once there is a convenience store. It is a safety hazard and a fire hazard. There are woods all around and it is a haven for wildlife that will be affected. She opposes the rezoning. Bill Robertson, 1400 Evergreen Court, appeared before the Commission and stated that everyone has had a lot of important points—traffic safety, traffic merging off the interstate to get to a ramp here to get fuel is going to increase the risk and accidents. The City of Salem Emergency Services is going to bear the cost of that so any tax revenue that might be gained from this project is going to be quickly offset by servicing. He stated that fuel will be leaked into water and wildlife will suffer. He purchased his residence due to the secluded entrance and the proposed development will destroy that. He opposes the rezoning. Russell Deyerle, 620 Red Lane, appeared before the Commission and stated that he was originally present due to the other major item, but decided to stay for this item. He stated that he has an uncle who owned a gas station in South Carolina that was near an exit ramp but closed it down due to the number of times it was robbed being that close to the entrance of the interstate. He further stated that I-81 is like I-95 and is considered corridors for trafficking children, sex trafficking, as well as gun trafficking. He feels that adding something like this could add problems, crime, to the neighborhood. He is also concerned about the traffic issues. He opposes the rezoning. Ted Dyer, 357 Penguin Lane, appeared before the Commission and stated that he also owns 15 other properties in Salem. He stated that the “bunny trail” is not an adequate second way to get out of the neighborhood and has been overlooked by the city for years. If a fuel trailer or tractor trailer can get on this property, so can any other tractor trailer coming down the interstate and they are not going to change the way they service this. Second, the extra property on the side can now allow for the Ferrell’s property and the Winston’s property that is for sale right now for about $875,000 to be resold. He stated he would buy it tomorrow and put five hotels on the property. This development will change the entire gateway of how our city looks by allowing this to happen. You can have several different businesses on the property if it is rezoned and this is the one chance to veto changing a residential single-family parcel to highway business. There are other EVs in Salem— they are at all the Sheetz stores. He also has a petition of over 140 people and counting who are neighbors in the community of this city opposing the rezoning. The Penguin Lane neighborhood is a great community, it is a high-function, highly involved members of the Salem community—business owners, car dealers, schoolteachers, principals, lawyers, doctors, clerks of this city, public workers, employees of the city, construction workers, retirees, etc. It is simple, we as a neighborhood and taxpayers do not want a gas station and do not want a zoning for highway business into our residential single-family neighborhood and will do little for our neighborhood. We have managed without a gas station for years and can live many years to come without another gas station. He feels that this store will mainly cater to interstate traffic, and he will not stop at this store if it affects the way I drive to Salem. Gary Sovine, 1229 Forest Lawn Drive, appeared before the Commission and yielded his time to Mr. Dyer. Mr. Deyer stated that we are here to look at the possibility of the land use, and not what could possibly go on the parcel. If the rezoning is approved, he will purchase 27 acres for sale and will change the way the gateway to our city works. Our city is pretty, our city is elegant, and we should not change the major gateway. As this moves forward to City Council, we will petition, and our petitions will continue to add over 200 names to show that the community of Salem does not wish for this to be a high business district and to remain a residential single family. Mr. Sovine, reappeared before the Commission and stated that he has a concern for safety. He knows what safety is like on the highways as he had a daughter killed in 1995 because of an intersection that is not even quite as bad as this one. He opposes the rezoning. John Byrd, 1803 Winston Drive, appeared before the Commission and stated that he is concerned about the crime, litter, light pollution, and the Gish branch which is the name of the little stream on the property. He does not feel this is an environmental win or a win for the City of Salem. He opposes the rezoning. Stella Reinhardt, 213 North Broad Street, appeared before the commission and stated that he agrees with all the previous comments. She stated there are other gas stations at the other exits to Salem. This is the pretty entrance to Salem. She opposes the rezoning. Dennis Twine, 349 Penguin Lane, appeared before the Commission and stated that he is the next closest to the development and has lived there 20 years. He has multiple items stolen and feels this development is not a good idea. No other person(s) appeared related to the request. Chair Daulton closed the public hearing at 8:43 p.m. Mr. Biddle reappeared before the Commission and asked that the Commission continue the item so that the issues brought forward in the meeting can be addressed with a neighborhood meeting. Neil Conner motioned to continue the request of Pinkesh R. Patel and Sonal P. Patel, property owners, for rezoning the property located at 1200 block Thompson Memorial Drive (Tax Map # 20 - 2 - 4) from RSF Residential Single-Family District to HBD Highway Business District to the April 10, 2024, meeting. Ayes: Beamer, Conner, Daulton, Garst, King 5. Adjournment Neil Conner motioned to adjourn at 8:46 p.m. Jackson Beamer seconded. City Council meeting, March 25, 2024, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street Legals • Botetourt County Legals • C,ty o f Radford PARCEL OF LANO LOCA TEO IN: West Ward of the City of Radford, Virginia Containing 0.2479 acres, more or less IN EXECUTION OF A CERTAIN DEED OF TRUST OF RECORD IN THE CLERKS OfJ'1CE OF THE CIRCUIT COURT OF RADFORD CITY, VIRGINIA, 14.S ABC NOTICE INSTRUMENT NO 201100838, DATED 15 f'EAKs U C, nc11ng u AUGUST 29, 2011, 15 f'EAKs , 5053 ~ WHEREM, BY DEED OF CREEK RD ROANOKE VA .=i:~ =0AND 24012 SEPTEMfJE.R f , 20f0 -7 t t 5 trlliili-, --Rl::COl<il8D·11tHH ·-H'OREINl).QSIK'a ....,.,.ID.__ OFACEAa1NStlUENT ALCOH0UC IEIIBWlE 110: 201IDDI04 llE DEB> ~ITY~FMM Of'TRUST WAS ASSUMED BY loWIK WINERY..,.. lolll °' BROOKNEll DEFAULT l1llndactin -HA\IIHG BEEN ~ --INTHEPAYMENTOFTHE M DEBT lHEREJN SECURED ~BEL, AND BEING REQUIRED Legals • C,ty of Radford AM THE REAi. ESTA TE WITH IMPftOIIEME:NTs 'THEREON KNCM,j N«J DEscll18ED M FOU.OWS Nllh■l--or ........ dlond_.,_ '"--.,._,and .. ~ .__,_... ...... """and being In .. CllyalR-.i ...,,_and~-,__ BEING II ct t..11128 and 28, pell ct la 27 30 3◄ 35. Sectoor, I . Plon C, Radi'onllM>dond .,._eon_, t..111 , ~ 0.2◄l'V ..._(10,IOOoq ft.~• ~---... onoplotd"-""Yenlllod Ph)'lbl S..W, Loll 28 21 and Par1 ct Loll 27, 30. 3◄, 35Sodia,,1 Plane ~IM,d and ~ Co Wast Won! cay"' 11-.i, ~ for Ronald R. s-.·.-Augw123 2011 , Job No 5851111 by ..._ Cornd Gn>oedooe II, lM>d Sulwyor, Mothowo ■nd tienogwlnc., ~er,g"-a ■nd lond ...-..yo,s, •C011Ydwhlchlaotllcll0d hMlo and mode. pert horeol and ......... ~ made ID said plel ct 141fwy lor • mora ■a:urall deecripclo,,otlllel>'-'Y herein ""'Ml'ld. SALE WILL BE MADE SUBJECT TO All .,.at 1 SALBM TIMES--8£GISTBR • THURSDAY, IIIARCH 14, 20:24 • ,: Legals • City of Radford EXIITlHO EASEMEHTS NIO RESTRICTM COVEIWITIMlllE SAME MAY LAWFUU Y AFFECT THE REAi. ESTATE TERMS Of SALE CASH. SETTUMENT WITHIN FIFTEEN (15) DAYS Of SALEAIIIOOERS DEPOSIT Of TEN PERCENT (1°") MAY IE REOUll!ED l'lACE Of SALE FRONT OF RADFORD CITY COURTHOUSE. AT ate SECOND STREET RADFORD VIRGINIA DA TE Of SALE MARCH 211 202◄ TIME Of IW.E. 10·00 A.M Oonl■i D Harnnd,, PC ~T- Byl>lr-■IDH■mridc, "9ent For Oanlol D Harnnd,, PC FOR INFORMATION CONTACT Oenlel D Harnnd,, Aeenf Doniel D Hamric:a, P C 10◄ SouCh Frafll<in S1roe1 Clwlationabure, VA 2◄073 (~)382-0131 Legals • City of Sa lem Notice Is hereby given to ■11 lnlereoled -that lho Counal ct tho City ct s-n.111 ltoreguw..-,gon Monday Mao:/125 2024, ot 8.30 p.m , In 111e Coundl c-.. c;cy Hal 11◄ North Brood Slreet, In lho City of Salem. V"II.,.., will hold • public Legals • City o f Salem hNltno pu!IIMl'lllo s.dlorll 152•2204 •rd 1$2-2215 dthe Codi ol \llrplll, - --lo--- .-,., ol lhe falowfng ......... -..... COOEOf lllE CITY OP 8AL£M, VIRGINIA. 1Coneldor ... ~d EJMAOUC,,.,_ty -tor!WO<q Ille Pf"""1Y localed 11744 Elodrtc Rold (Tu Mop I 155 •2 ·22) rrom HBO Hlghw,y ~0illrtl:ttoHM Heavy MlnuflCMlng Olatrtct 2 Conolder the ...... t of l'tnuoll R Petal and Scnal P PIIII.~ -· ""~ ... p,operty localad al 1200 btodt Thompoon Mor-"IOrlw(Tu M■pl 20 • 2 • ◄) fn,m RSF R.......,~ Fnly Oialrict to HBO Highway 8-Olatrtct ff eppro,,ed, s..m Clly ~ lnlenda lo ldopl ... ordln■ra(a) IOIOdllacl Wlthlhe ■bow lwn(a) on fnt !Mding, wf1h . ~ ,-d/ngdlhoM ordinance(•) at • ... ~ ..-,g ~dlhop,opooed plans,-.. omondrnenlo -bo onmlned In 1he Office ot Convnunlly ~.215owh Bn,ffey Sirwet, Solom, l/lrvlnla Al Nici hoaM9, po<lleo In lnlerell and clUnno lholl have on oppo<1Lwlily lo bo hoa!d relll!Mo to 1he u KI -'" THE COUNCIL OF THE CITY OF SALEM, VIRGINIA RADfORD!T°i-;;:! Logals • City of Salem av HRober!Ugl,t ClotttllC:0-, NOTICE OF PUBLIC HEARING ~.hnby ...... to .. ----the! ... lloerdoflri!G=ol !he Clly "'Solem, ... ho4d. pubic~"' ~-.. p,O'Aaioneo(6--.15.2• 2204 lrd 15 2,.2l()9 ol ... 1850 Coda of lllrp, M ""1en<Md, on~ 27 202◄ ll ◄OO p m .,,_ Council~ olCty Hel.1 t◄Hoo1h8,oec!Slreel, "' !he Cify ol Solom, \/lrglnla. lo conelder ... folo,w,glPl)lcallorlt The19qUNt of c:.,.,f em.. p,operty -"" ov....,..rron,s..oo,, 108-202.3(8)(1) of the City o(Selen, ZrilG OnlNIU Pffl8inlnulotle dtYelopment,...,...,.., tor ... p,operly ~ at 2933 Pllllpe BIOOk i.-, Tu Map I 211G-t-3 9 The pet,tloner la NqUelling . ◄ foot '"'y...i ae!bad< v■tfance to"""'the conalNdion o( 0 12 X 18 """""'"' odclalol, Sedion 106-202.3(8 )(1) lla,_lhotlhe_,ylld Nlbod< l'wlhe pnnclpel .-.1n 111e RSF -SlrlgleF■mlly zoning -Is 25 feet, Al 1hlo '-ring, ot1 pof1ioe In ln-wil be gl,enan ~tobohHrcl, ~8Yldonceond.,_ -why--- ohouldO<ohouldncK be gr■r,Md , For_,., lnfonnlltlon, conlacl Ille Oflb of the Zoning Admlnlolnltor, 21 SOulh BNflaystrMl,s.lom Legals • c,ty of Sa lcrn Vlrgfnlll ,_ $7S)l1$ZHO). THE 90AAO OF ZOHICfr< N'PUJ,J?,OFTiiE OF 8AL£MIIY MMY Ellll H Vmee,CV.,CFM PIIMi-9&.lrilO AdrnlnlR-llor ; ~ 0 -~ -~ ~ ~ ::t:J ~ ~ ■ Ctlr:==J -~ ~1 TO 00 SO BY lHE NOTE. Objoc11cna to 1he NOlEHOt.OER, THE 1UU81,ce o(1hoo 1c:e,-UNDERSIGNED muot bo 11.ibn',lled to AOC SUBSTTTUTE TRUSTEE, no i.ter than 30 days r,.,.., AFTER GIVING BOUGHT. SOLD. SAVED. the putoiolwng data ct the FOURTEEN (1◄) DAYS first ct 1wo required DUE NOTICE TO lHE ~ legal nalJces. OWNERS OF lHE OIJjoctioi,.shouldbo REAI.ESTATEOFTHE ~ar DATE, TIME.PV<CEAND www abc.wginiagoY 0< TERMS OF SALE, WIU 800-552-3200 OFFER FOR SALE AT PUBLIC AUCTION, IN FRONTOFlHE THE CLASSIFIEDS DEllVERI STATEWIDE ADS AUCTIONS ATTN AUCTIONEERS Advertioe your upcoming -atAltewide and "' oilier states Affordable" Print and D,g,tal 5otu1iona reachlng your target audiences Cal 111= or Landon Clal1c at • Pr-. 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STATEWIDE ADS STATEWIDE ADS Comprehensive Services· Gulde 1-888-368-7599 or Consuttallon, Production, visit dorrancelnfo.com/ Promotion and Distribution. vapreu C.N for Your Free Author·• -. ._.., ...... ....... <Wa-VJVM PAGE 8 • THURSDAY. l'IARCU 21, 2024 · SALEH TIIIIES-REQISTER Auctton~ PUB LIC NOTICE l!,e ...... ., .. .................... lll'lltllcAudloft ~22.2024 .. ,,.., .. I•~ ........... ._,_Dr a,-._..v,._ U4F21 1 ■1--■ty ............ ...,,.,.,.T..,. CAIN0"Cl'IEOIT l:MDATIALE. Autos -Cars 18H Mont. Carto SS ..._ __ ..... _ Col i401-1 ...... . ......_ __ f.SOOOoeo C...on1y-r-... .,..._ •• wi...~ ...... ~or--..., aeklorlto,,pyJ ........... '-"' core PIOduclo tor ""'-.dooo,&ce1o H&H 0uldooi. 254-2420 lf:'gals -Botetourt County ABC NOTICE 15 PEAKS LLC, ~ n 15 PEAKS, 5053 GLADE CREEK RD RONfOKE VA 2<1012 Thi lbow-•II: I l11•t II llllllll!'IIDhVIRGINIA ALC0tt0UC IEVEIWJE C0N11a.-, IIIIIIUINtirafflll ~-------..... OMGN<SEIIIEI._ ~ HOTEOOjoccio,,o,o.,_ -o(-- muet be eubmfttecf to ABC no low lhan 30cfeY91'om ... ~_.,.,,. lnlol-NqUh,d -los,ol--oi;-..,_.,. Ng-.cl ll _...,_wgna._or 80().652-3200 ABC NOTIC E Sunoela...11,....,, Pllnllllorilncndlng• SunNI Grae and Canng, 2414 Coony CUI Rd , T ....... , VA. 2417&-3820 ,,_.._ 11 h1•Cla ...... ID .. IIIRGNA ALC0tt0UC IIEVEAAGE CONTROi. (MIC) AUTltORITY far a AMII On andoac. ....... -. ... ,andlillllld ....... ......... Of ......... llcoholc ....... Danald.-,o.n. NOTE:~ID .. ...... ., .. ..... _,. ......... I«:, ............... ........... ., .. .. ., ........ ................... ~lllllllldlla ....... II -.llic.wglnla.p Of ..,..-3200 ABC NOTICE ICNMNSlEAIOtOUSE& IIUSHIMR IW.EI/I..LEUC., -.. ICtllNf STENOtOUSE IIIUSHIMRIW.EI/I..LE, 410 ...... Road, Dllwla, ._., c-,iy, l/liglnll, 24Cll3-3020 'Illa..... 11 I :•Clo ~ 111._IIIRGNA ALC0HOUCIIFvERAQE Cl0lfflQ (MIC) AIJTMONTYfara llMII -......... ....... OnllldOf'f ,..,.. .......... 0, _...... ....... ......... Qiq ..... 0.- NOTE:Olijacllar,IID .. ..._., ........ _,........,._,.;:, ...... 30.,._ ............ ., .. .. ., ... .....,, ----~ ........ .......,11 _ ........... « IGNIZ-GIID l rg~I, • Bot~tourt County Ordtrof Publication c.m....--~ VACMoff 1-2111. I01 111,20-104 C..Necuu;u WOW.~™Ec«u!T COUIU o, ll1£ COUNTY o, to'ITI'OUltT COUNTY Of' tol"(TI)\JftT -~ ___ ,,, hCc.111.0.,_,,,, ~~ ELIIE E. EDWAADS, ET AL.~., Li-gal, • Bo t~tourt Co:mly ond .............. .,...,..._....,.,_, -t:lled.lt ........ .. ,.,,., _........, .. _,.,... ..... _, .... ....... .._ ----.--.......... -0..,L ~ -.-..... -----____ .,....., c-...1 .. w .... ~.Donlo ,'hwinlo 24237-7102. Eltlt E. E--.-• ......... ,o ... --....... ,.....__ .. do ~=o.: 111:.,io 24231-TICZ. W-E-Mo.e . -........... ... -... ..... ..._ .... ----· --Donlol-... -----•--t<..ln- Tox Mop No 10f-2200 "'-loll knawn ~ ~ No. 18274 lo 71 Loll Lano,~. MlhetCO<lolnloC,pioce,or ~2-=.~'-:' ...... °' ... ~.~ ........,,..,._ and being oil-In _ ,.._ .... _, 8-.rtc-.ty,Vlrglnlt --•--Do!NI ==:::..~ .=::;.~ IIEOINNING II on 1ran pin "-NE, -~ ..... _,_ly_ 24012.-0...., ol 1 22-nc:1 .-« a--.-._.,...,. lomwlyotHo,wyv .,._and..._ E"-'11 on h ~ loot---It h .-or rom.,ry olV G ...,_,, Oom,; VOii, Femo..,_iy;...,__ "'-ltolknawn-- lhe lno ol Fomo -,Y, lo 4333 Eloclrlc ROed, Apt S ee• 13' 20" E. 170.5-4 INI 2, R-■, V1r;1n1a 24011. lo • point. h-oco"'41h M llany Vool Jr ,""-Iott .-wdlvllloo .. lhraugll knawn -It 2571 hP,-,Y.-«lomwly v.-..-Pkwy,AFt 1, olGordon LM Edwwdo llnolol, T-31&20, -,y,s 32•01•10-w 5"""""~v-. 200 7t leol ... polrC; ""-loll known -..... N 119" 13'"W 11 ,...__, _,,.,. 170 54 1Nt lo on 1ran at Ille ao,;,;;,,--;;;. .-NIO ~-olh 8-nonVNl,"'-lut Hon,y V Edwwdo l)IOperty known ldd,-II 2831 thence Wl1h the h of Duthlm SlrNI !Ni, -• N 32" 01' 10" E. Roanoke, V1rp 24012; 200 711 INI ID h Mehle Arnold F.oelic:her, BEGINNING Ind 00IUln1ng llll'oOM lea known -om ICM Ind,,.. 11 ns 1o11my A.......,., ...... NT.act'C"on .._...,VligM24013; ............. .., an..,i.Amald, ""- T., ...... ,.... 1111-...,..._ .. ................ ,._,; Encr... 1.1&.-.o....r r..... ............. a.-. ------.............. ,,, .. ~-=e-· ~ ~~• ~~w.:::t" o.., 0 I!:~ huaoand Lane,, o.n.., VltgkM llnd~, .. ..,_,_byh 24237,andhtany ""'"'Y"""'Hen,yV -.-.-. E-•-LhlaR _,., -lnlltloof E-.-,t,yDNd h~- -Fobrue,y 11, 11183 ---pe,1ioo --April1,11183 ~ ... _, In ... Clwlc', Offico "'... ~ -by ... C....Courtot_., _...........,., C...W,,, \llrgHo In DNd p.,_ U.W....,, l It 8oo1< 4211 at Pa:ge 525 ho,wby OROERED ...... n..........,, __ llllljecllDII-, c:ondillona,.-, -.:llono, and _,,....,.of1900111""1icl, -.ctllepopetlyhnin deealled lndudr,g 1-.t not lmlltd ..... _.... In DNd 11oa1< 274 11 Pa:ge 2115 T•...,No 10t-zzoe AccalnNo 11272 ,. .... _ loC, place, Of ,.,....,,....._,,,~ and ........ ln ._., c-,iy, VligM ............. ~ deealled -io.-, ID-wit IIEOINNING II WI Iran pin on._,..._...,.., .. P,-,Y.-Otlomwly o.l8d 1,r Gonion LM ~andEllltD ~-lo~ .-«lomwlyalV.G FaNandNandWRalo■y eo....._..,..s _. 13' 20" E. 325 loat ID_, lion pin, ..... S 32° 01 ' 10-W. 21107tlNIIDM lion pin, -N. 52' 52' 10-W. 331541 INIIDM 1ran pin, -N 3r 44' E124MINIID .. piace ., ...... and .... T.act "A" and COIIIIOlno,g 1.222--«-. 11•-onplltd ......,..,.....,T,_, CLS .dMld-..,3. 1•1 .acapfal-■d .--, in .. Clolk'9 011m ., .. c.... Court al ._., c-,iy, Vl.goria in DNd 1oa11214 II Pago 283. Mdlialneapa,l:anal .. ,..._.,......,_ .. Gonion LE-. and EllltD~- and•.--1:J-- ~-HnyV E-.andlimR ~-1:J~ .... ~11,19113 and -Apl 1, 19113 in .. Cllrtl'loac.111 .. Circul Courtal ~ c-,ey,~in~_ llaall 42911 Plge 525. Thil ............ -....... toll-. ~ . ......-. -,and _.,.....,.....,, ___ _.,_ ....... lnduding w not lnlllodlo--.allldln DNd llaall 214 II Pago 2811 JTAPPfNIINGh:lw, M1dMltlhN_,_ ................... ,-u..n-,_ ....... location cannot i,,:~._onor belor'IApri1 12,2024 1nh Clelk't Office ol lhe Clrtuil Court al ... County ol 8-1, v.,., Ind do whllmeybe ~lo ...-... ~ .. .,,. -I Alie Fo, ni. W.R~,Eoq (VS8 No t70e5) Jolwl A. RIii:, Eoq (VS8 No 45805) Jfllf-./ A. Sc:lwf, Eoq (VSB No 30681 ) Mlrk K. Amie, Eoq (VSB No 21409) Mdlw M NeYillt, Eoq (VSB No 1183n) Paul L 1..a81tr, Eoq (VS8 No 91808)0Ngc:,y L Hoy.a Eoq (VS8 No 37151) a.....w ,._,, &q (VS8 No 118345) Ta,q _,,,,.,c..-., s.n.tc., PCP O lloa 31800, Honrtco, \l1rgM 232M-1IOO P1-.(804)111M-ooeo F ....... (804) 545-2378 TACS No 924038 ~onh5fldayd Mlld:,2024 l!le ...__ Tonwny L ...... Cllllt L,q ,1, C :t1 of R.t 11 ord TRUSTEES SALE PARCEL OF LAND LOCATED IN: West Ward of tha City of Radford, Virginia Containing 0.2479 acres,morwor ... ~-•1002 --llhll,~ ..... IN ElCECUT10N OF A CERTAIN DEED Of' TRUST OF RECOftD IN THECLEIUCS OfflCE OF THE CR:UIT COURT OF MDFORD CllY. 11111GNA, AS INSTRUIEJfT NO 201100131. DIITED AUOUST21.2011 . WHE!tEAS. IY DEED OF 1W1GA1N NID WENID ASSIM'TIOHDIITE> ~1.2018, RECORDED IN THE AFORESAID CLERK'S Of'f:CE AS INSllWMENT log11, . City of Radford NO 201IOOI04 me DEED OFTRUITWAS ASIUMtD IV MAAK IIROOl<HER OE,/IIJL T HAw«!ICENWIDE IN TilE l'AYMEHT 01' Till DEIT lMEREIN IECUIIED NfO 11C1NO IIEDUtlW> TD DO 10 IV nil NOlt.HOU>Ol THE UNOERSIONED IUelTlTUTE TRUSTEE. AF'lt.llGMNo FOUIITE£N (14) 01\YI DUE NOTICE TO '!ME OWNERS OF TilE REAL ESTATE Of' THE DAT£, TIM PLJiCE AND TERMll OF 11ALE. WILL Of'FER F0" IALEAT PUtlJc AUCTIOH IN FROIITOFTHE IV,Df0"0 CITY COUIITHOUSE 1.0CATE> ATIit SECOHD I TIIEET RADF0"0. IIIIIOIIM, ON TilE 21 t, DAY Of' MARCH, 2024, AT 10 00 A.M , THE REAL ESTATE Wini IMPROI/EMEHTI THEREON KNOWN AND DESCRlllED AS FOl.LOW3 MM--o, .,.,....,ltnd, ....... ....................... ... _...._ ...._bofonoo,g -.tp,g1n1111e1ng1n hClyot"-, l/ltillNo, ""' deoalbod -....... BEING II o1 loll 21 ond 211 , poll ol loll 27, 30 , 34, 35, Sedlon 1, Pion C, RodloRt land ond ~ Compw,y loll, ........ing O 2411 .,_ (10,IOO oq II.~• ~onddooat,od on• plol o1 MlfWlt -Pt,yo1:::a161.rwy l.oll 21 211 Ind PIii ol l.oll 27 30. 34 35 Sec11on 1, Pion C Racloldland ond ~ Co Wool WIid Ctly ol Radford, V!rgr,io lot Ronlild R s-·, dated Auguet 23, 2011 , Job No 5e5811, by --Cotvad Glcoecloee, II, land 61.rwyor, MIINWs andH■nogarli,c ~--Ind '"""uwy,n . ...,.,....,, .. _., .... 11111 _ • PIii ...., ___ _ ""'9bV-ID Nld plol,K MA'Ye¥for•~~ ~Of--~-... --... Tax M•p N-13-(5~ SEC 1-2711-28-,29-:IQA. 3411• Accow,tN!.wnbo,- 020000e64 ~-M1002 --a-.~. 'hvlta SALE W1U. BE MADE SUBJECT TO ALL EXISTING EASEMENTS AHO RESTRICTIVE COIIENAHTS AS TilE SAME MAY lA'IVFULLY AFFECT TilE REAL ESTATE. TERMS OF SALE. CASH, SETTWIENTwmftH FlfTEEH (15) DAYS OF SALE A BIDOERS DEPOSIT Of' TEH PERCENT (10%) MAY SE REQUIRED PlACE OF SALE FRONT OF RADFORD CITY COURTilOUSE, AT 818 SECOND STREET, RADFORD . IIIRGINIA DATE Of SALE. MARCH 211, 2024 TME Of' SALE. 1000 A.M DonillD Hw:vlcli_PC ~Tl\lllto By Don1o1 D Hanvldc, ~onltlDHanwick,PC FOR IHFORMATIOH CONTACT Dara1 D lilmndc, Agont Donill D Hamrlca, P C 104 Soull F,_ Snit ~.VA24013 (540) 382-0131 Legals -C:ty of Sa lem Notlca Is hereby glvan .. .. __ .,.. ... Councl ., .. Cly " Slllm.11 •twgla-.an Mondi)' MM:!; 25. 2024 11 8:30 p.m. in ... Council Clwnbon, Cly Hal, 114 Nori, lln>ed S1rNI, In "'" cay "'Slllm, Vrg,nlo , wll hold I pYblic Legals • C:1y 01 Salem w--.hlomc11y Councl-ltMOl'I ... -......(1)~ -... -lltm(•)onlrll .-..---_,..,_ --.c.(1)110 ....... -. c...., .. ,.__. p11no..-.. -meybe tum1nod In ... ~ olC°"""'""'Y ~21- lkuffwy Slroll, ........ lll.glnlo AINld~...,._in ..__ __ _ -.. ~ ..... -_,..,._,.._ TilE COUNCll Of' THE CITY OF SALEM, 1111tGINIA BY H -1.Jght ClllkofCouncit NOTICE OF PUBLIC HEAR.ING N-■ It ""'9bV --1D II "'--_ ...... -oll.otq~ot lie C:ly of Salem,~ wil hold • pubic hNnng In ICltOrdonl» W1lh ... proy1sb■ of Sectiono 15 2- 2204 and 15 2-2309., ... 1950C..ofV,rglnle, • amended, on MIid, 27, 2024,11400pm In ._ Counc1 Cllltnben dcay Hal, 114Norfl Bload Shit, In .. cay" Salom. ~ ............ .......~ llle ....... d C.,,,, OritnN ~ Olllfnef few • .,,.,....f\ooma.c:Mon 10&-202 3(11)(1 )oflhe C ity ol-"°"'""°""'-j)OrtMl!ng:OMlo ~ ,wgu1-, forlle __ _ 21133Phiapo-Lano, TaMopl ~1-38 The polilianer It~ o 4 loal,-y..s ........ --.. -.. ...........,,.,,12x19 -lddil:on.Sedior, 10S-202 3(BX1 ) _.,...,.,_yard Mlbod<lorhpmc,pal 1'1Jat.n In lhe RSF Resldentiat Slnglo Fomly zo,qdillriclll251Ml Al1h■'-'ng,ot,,.,_ln ..................... ~lobe'-d, ~ Mione■, ond "- cauoo wt:y ouct, ~ lllould "' lholAd nol be grar;1od Fot ldcilonol inlomwliori. -.. Office ollhe ZonirG Admlnllnt:::t, 21 Soult, Btufley Slroll. Solem, ~ (Phone 3153032~ lHE BOARD OF ZONING APPEALS OF TilE CITY OF SAI.EMBY Ma,y Elon H W..,CZA,CAI Plonrq&Zo,q ...........,, L ega ls - Mo ntgom ery Co unty Ordar of Publlcatlon <:onwno,._alll; ., 'hglnio VACocloff 1-211 1, 1 01 - 318.20-104 C.O No <:U,o01122• MOHTGOMERY COUNTY Cl'CuC eo...,, 55 EAST MAIN STREET, SUrT1: 1, CHR1S11AHS8URG, VA 24013 Cotm.c.,_ ol Vog,nl.:, In ,. BRENOII MARJE BRIDGES Y SCOTT THOMAS BRIDGES ou niall ey.org l•gals - Montgomery County RAJ>f OIU>~ Legals· Montgom•rv county Eati110tttrlanb lllm Cnllt'141A le Hattem lslaNI flally 1:11111 -1 tt'I all NOit! MIIOW17)ju44'4e~"ff'U 1.H'4 i Koffu' c,Wr) fo.,,r,;r, • .,,_.-:.., •. r_. -i -\01·~ ~ .. -.,ft~:" The oqoc1 ollh■ 1U1t II lo 011/0RCE. • It ORDERED 1h11 SCOTT TH0MAS BRJDGES_ ..... ...... ,.__,Ind ri . ..,.Call today and receive a proac:1---... ot --■ W.Y 1TH. 2024 &gned Mao:11 5,2024 -MD Tin,Judgo Ordar of Publication FREE SHOWE _R PACKAGE ~LUS $1600 OFF humg. purlla1 lo Secl:cnl 15.2.2204 Ind 15.2-2215 al lho C.. of Virglnlo• ..-.. -_..,.,., .. ~ ....--.... eo. ..... -.1~ VACocloff1 -2111,801- llS.20-l 04 C..NoCUIOIIIOUIO MONTGOMERY COUNTY S~~TEP. WALK-IN Tue ,.... 1-877-591-9950 --~........ . ...................... ...._ CODEOf'THE CllY OF SALEM. IIIRGINIA. 1 Col■l:llrlle,wii-t ol E3MAG LLC .P,-,Y owrw,for ,uonr,g lie P,-,Y locad 11 144 E1oc1ric Rood CT• Map• c.tut Coull. 55 EAST MAIN STREET, SUrT1: 1. CHRISTWIS8URG,VA 2.4073 Cot11, .. ,_ J v._, 1n ,. JOHANNA RENEE PHILLIPS Y MICHAEl.17tYAYNE PHIWPS ..... ca.-...................... ..,~ ..... fl, ....... ..,.. ....... -»w5 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of E3MAG, LLC, property owner, located at 744 Electric Road (Tax Map # 155-2-2.2) be and the same is hereby changed from HBD Highway Business District to HM Heavy Manufacturing District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 189-2-1; thence following the Electric Road right-of-way line along a curve to the right with a Radius of 2825.29 feet, Arc Length 354.39 feet, Chord Bearing of N 18° 25’ 02” E, and Chord Length of 354.16 feet to a point; thence departing said right -of- way and following the southern property line of Tax Parcel 155-2-2.1 a bearing of S 69° 39’ 28” E for a distance of 187.89 feet to a point on the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG. 48-50, Slide 193); thence following said easement centerline a bearing of S 10° 07’ 00” W for a distance of 449.97 feet to a point; thence departing the centerline of said cross-access easement a bearing of S 41° 03’ 47” W for a distance of 7.41 feet to a point on the northern property line of Tax Parcel 189-2-1; thence following said property line a bearing of N 48° 56’ 13” W for a distance of 270.76 feet to the point of BEGINNING, and being known as Lot 13-A-2, containing 2.0356 acres, as shown on “Resubdivision Plat for Wiley Development, LLC, Showing Lot 13-A, Resubdivision Plat for the St. John Place Commerce Center (P.B. 12 PG. 5-6, Slide 199)”, dated August 04, 2023, by Caldwell White Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Pages 82-83, Slide 246. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Request to approve the Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2024-2025. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities. Members of the RVRA are the City of Salem, County of Roanoke, City of Roanoke, and Town of Vinton. As specified in the RVRA’s Member Use Agreement, all members must approve the RVRA budget annually. The attached fiscal year 2024/2025 budget was approved by the RVRA Board. Jon Lanford, Chief Executive Officer of the Roanoke Valley Resource Authority, will present the budget on behalf of the RVRA during the City Council meeting and will be available to answer any questions that Council may have. FISCAL IMPACT: The fiscal year 2024/2025 RVRA budget includes a $1.50/ton fee increase for municipalities and a $1.75/ton increase for commercial customers. STAFF RECOMMENDATION: Staff recommends approval of the Roanoke Valley Resource Authority budget for the fiscal year 2024/2025. ROANOKE V ALl1E Y RJESOURC1E AUTI-IORITY FY 2024-25 ANNUAL OPERATING & RESERVES BUDGET SMITH GAP LANDFill ROANOJKJE VAJLLEY RESOURCE AUTHORITY 2024-25 OPERATING BUDGET SAJLEM TRANSFER STATION Roanoke Valley Resource Authority TABLE OF CONTENTS Budget Summary 1&2 Revenues 3-5 Expenses * Personnel 6-13 Administrative 7 Roanoke Transfer Station 8 Salem Transfer Station 9 Smith Gap 10 Totals 11 Classification 12 Employee by Location 13 * Operating 14-25 * Capital 26 * Reserves 27-28 .. -·------- Tipping Fees Breakdown 29 ----... 2024-2025 BUDGET Roanoke Valley Resource Authority SUMMARY REVENUE 2024-2025 Disposal Fees $ 16,469,590 Interest Income $ 150,000 Transfer from Contingency Reserve Fund $ Sale of Recyclable Material $ 50,000 Miscellaneous -Mulch $ 50,000 Miscellaneous Sales $ 30,000 Total $ 16,749,590 EXPENSES Personnel Administrative $ 1,020,840 Tinker Creek Transfer Station $ 1,053,832 Salem Transfer Station $ 690,417 Smith Gap $ 1,073,654 ' Totals $ 3,838,743 Operating Administrative $ 954,432 Tinker Creek Transfer Station $ 3,394,350 Salem Transfer Station $ 2,212,173 Smith Gap $ 2,781,128 Totals $ 9,342,083 CAPITAL Totals $ RIESER VIES Administrative $ Tinker Creek Transfer Station $ Salem Transfer Station $ Smith Gap $ 1,667,650 Totals $ 1,667,650 DEBT SERVICE Principal $ 1,195,994 Interest $ 705,120 Totals $ 1,901,114 $ 1,901,114 TOTALS Administrative $ 1,975,272 Tinker Creek Transfer Station $ 4,448,182 Salem Transfer Station $ 2,902,590 Smith Gap $ 5,522,432 Debt Service $ 1,901,114 Total $ 16,749,590 2024-2025 BUDGET 1 Roanoke Valley Resoul'ce Authority SUMMARY 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 REVENUE Disposal Fees $12,656,250 $12,147,125 $14,681,825 $14,651,255 $ 15,688,893 $16,469,590 Interest Income $ 140,000 $ 150,000 $ 50,000 $ 5,000 $ 100,000 $ 150,000 Transfer from Contingency $ 897,436 $ 147,572 $ $ -$ $ Reserve Fund Sale of Recyclable $ 52,000 $ 60,000 $ 68,000 $ 125,000 $ 50,000 $ 50,000 Material Mulch sales $ 42,000 $ 45,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Miscellaneous $ 46,000 $ 47,900 $ 24,900 $ 24,900 $ 24,900 $ 30,000 TOTAL $13,833,686 $12,597,597 $14,874,725 $14,856,155 $ 15,913,793 $16,749,590 EXPENSES Personnel $ 3,255,069 $ 3,295,455 $ 3,332,196 $ 3,519,781 $ 3,717,368 $ 3,838,743 Operating $ 8,606,178 $ 8,014,111 $ 6,635,818 $ 7,110,754 $ 8,074,125 $ 9,342,083 Capital $ 85,000 $ -$ $ -$ -$ Transfer to Reserves $ 610,000 $ 10,000 $ 3,122,725 $ 2,326,674 $ 2,221,753 $ 1,667,650 Debt Service $ 1,277,439 $ 1,278,031 $ 1,783,986 $ 1,898,946 $ 1,900,547 $ 1,901,114 TOTAL $13,833,686 $12,597,597 $14,874,725 $14,856,155 $ 15,913,793 $16,749,590 DJ[SPOSAL FEES Municipal $ per ton 53.50 53.50 53.50 55.00 55.00 56.50 Private $ per ton 61.50 62.75 62.75 64.50 65.75 67.50 % INCREASE 8.1% -8.9% 18.1% -0.1% 7.1% 5.3% in expenses L_ _____________________________ 2024-2025BUDGET 2 k II -Roauo e Va ey Resource Authonty REVENUES - FY23-24 6 FY22-23 FY23-24 Month FY24-25 CODE DESCRIPTION Actual Budget Actuals Budget JUSTIF !CATION 9202 Total Tipping Fees $15,522,938 $15,688,893 $8,471,918 $16,469,590 Based on tonnage re ceipts of: 283,600 Municipal 97,200 tons $ 5,785,170 Commercial 58,000 tons $ 3,961,025 Private 40,000 tons $ 3,046,475 Residential 12,400 tons $ 736,500 Contracted MSW 76,000 tons $ 2,940,420 Total $16,469,590 15100 Interest Income $ 293,780 $ 100,000 $ 230,381 $ 150,000 Operating $ 150,000 40956 Transfer from $ -$ -$ -$ -Funds available from Contingency Reserve Contingency Reserve Fund 16916 Sale of Recyclable $ 56,102 $ 50,000 $ 26,929 $ 50,000 Sale of Recyclable Ser ap Material Metal & Miscellaneo us 18120 Mulch $ 45,883 $ 50,000 $ 18,279 $ 50,000 Mulch Sales Revenue 18100 Miscelaneous $ 6,408 $ 24,900 $ 10,552 $ 30,000 MVP Annual Easeme ntFee $ 30,000 Revenue TOTAL REVENUE $15,925,111 $15,913,793 $8,758,059 $16,749,590 2024-2025 BUDGET - 3 FY23-24 FY24-25 CODE DESCRIPTION Budget Budget 16906 City of Roanoke $2,377,600 $ 2,442,000 16907 County of Roanoke $2,193,400 $ 2,252,900 16908 Town of Vinton $ 181,180 $ 186,120 16911 City Of Salem $ 880,150 $ 904,150 4 TIPPING FEES JUSTI FICATION Municipal Waste 41,000 tons @ Wood Waste 2,900 tons @ Tires 60 tons @ -mixed @ City of Roanoke Total Municipal Waste 37,000 tons @ Wood Waste 4,000 tons @ Tires 40 tons @ 40 mixed @ County of Roanoke Tot Municipal Waste 3,200 tons @ Wood Waste 140 tons @ Tires -tons @ -mixed @ Town of Vinton Total Municipal Waste 16,000 tons @ Wood Waste .. tons @ Tires -tons @ 30 mixed @ City of Salem Total 56.5 $ 2,316,500 38 $ 110,200 255 $ 15,300 5 $ $ 2,442,000 56.5 $ 2,090,500 38 $ 152,000 255 $ 10,200 5 $ 200 al $ 2,252,900 56.5 $ 180,800 38 $ 5,320 255 $ 5 $ $ 186,120 56.5 $ 904,000 38 $ 255 5 $ $ 150 $ 904,150 2024-2025 BUDGET T][PP][NG FlEES FY23-24 FY24-25 CODE DESCRIPTION Budget Budget JUSTIFIC ATION 16914 Commercial $ 4,290,188 $ 3,961,025 Commercial Waste 58,000 tons @ 67.50 $3,915,000 Wood Waste 1,000 tons @ 37 $ 37,000 Tires 20 tons @ 255 $ 5,100 785 mixed @ 5 $ 3,925 Commercial Total $ 3,961,025 16914 Contracted Municipal $ 2,270,850 $ 2,940,420 Contracted MSW Solid Waste 50,000 CW tons @ 28.95 $1,447,500 26,000 BFI tons @ 57.42 $1,492,920 Contracted MSW $ 2,940,420 16915 Private $ 2,779,225 $ 3,046,475 Private Waste 40,000 tons @ 67.50 $2,700,000 Wood Waste 3,400 tons @ 37 $ 125,800 Tires 850 tons @ 255 $ 216,750 785 mixed @ 5 $ 3,925 Private Total $ 3,046,475 16917 Residential $ 716,300 $ 736,500 Residential Waste Based on Uniform Disposal Alloca City of Roanoke 43.5% $ 320,378 County of Roanoke 41.7% $ 307,121 Town of Vinton 3.6% $ 26,514 City of Salem 11.2% $ 82,562 Household 12,400 Tons @ 56.5 $ 700,600 Wood waste 800 Tons @ 38 $ 30,400 Tires 1,100 Tires @ 5 $ 5,500 Residential Total $ 736,500 TOTAL TIPPING FEES $ 15,688,893 $ 16,469,590 2024-2025 BUDGET 5 -Roaoo e Va ey Resource Aut only k 11 h , PERSONNEL FY23-246 CODE DESCRIPTION FY22-23 FY23-24 Month FY24-25 JUSTIFICA TI ON Actual Budget Actuals Budget 101010 Salaries $ 2,054,581 $2,394,716 $ 1,089,586 $2,458,305 Salaries for 40 employees 101015 Overtime $ 170,455 $ 91,000 $ 68,738 $ 100,000 Extra work required on Saturdays, Weekdays & Holidays 101020 Part-time $ 99,966 $ 50,000 $ 59,044 $ 100,000 Operations, Buildings, and Ground s Maintenance 202100 F.I.C.A, $ 170,771 $ 193,982 $ 89,107 $ 203,360 7.65 % of salaries, overtime, part time 202200 Retirement -VRS $ 324,173 $ 382,436 $ 176,913 $ 420,616 17.11 % 0£ salaries 40 em ployees $ 2,458,305 202840 Def. Comp. Match $ 11,821 $ 26,650 $ 5,775 $ 15,000 Deferred Compensation Ma tch 202'l00 Hospitalization $ 259,007 $ 304,840 $ 161,072 $ 367,189 35 participating employees 10 .0% Almual$ single 27 $ 229,083 em&sp 1 $ 13,463 family 6 $ 95,003 Em&Ch 1 $ 10,640 HRA $ 19,000 202310 Dental $ 12,015 $ 19,114 $ 6,109 $ 15,000 Selected Dental Coverage 202400 Life Insurance -VRS $ 27,470 $ 32,089 $ 14,938 $ 32,941 1.34 % of salaries 40 e mployee: $ 2,458,305 202500 Long Term Dis. Ins. $ 6,169 $ 7,064 $ 3,430 $ 7,252 0.59% salaries RVRA pays 5[ $7,252 202510 Short Term Dis. h.1S. $ 931 $ 2,000 $ 235 $ 1,000 RVRA pays 100% 202700 Workers 1 Comp. Ins. $ 41,965 $ 56,738 $ 42,527 $ 50,000 Workers' Comp. Insurance 40 e mployees 202750 Retirement Health $ 6,091 $ 7,184 $ 3,323 $ 7,375 0.30 % of salaries 40 e mployee: $· 2,458,305 Jnsurnnce Credit 202800 Termination Pay $ 19,811 $ 65,000 $ 3,890 $ 20,000 Flex Leave and Banked Sick Leave Payments 202810 Cash-inFLP $ 47,351 $ 81,553 $ 22,483 $ 40,705 Flexible Leave pay out 202830 Employee Benefits $ -$ 3,000 $ -$ -Retiree Health hlsurance TITTAL PERSONNEL $3,252,577 $3,717,368 $1,747,170 $3,838,743 2024-2025 BUDGET 6 -Roanoke Valley Resource Auth01ity CODE DESCRIPTION FY23-24 Budget FY24-25 Budget 101010 Salaries $ 742,953 $ 724,588 101015 Overtime $ -$ - 101020 Part-time $ -$ - 101116 Supplements $ -$ - 202100 F.I.C.A. $ 56,836 $ 55,431 202200 Retirement -VRS $ 118,650 $ 123,977 202840 Deferred Comp. Match $ 4,550 $ 2,250 202300 Hospitalization $ 54,967 $ 60,824 202310 Dental $ 3,263 $ 2,245 202400 Life rn·surance -VRS $ 9,956 $ 9,709 202500 Long Term Disability Ins. $ 2,192 $ 2,138 202510 Short Term Disability Ins. $ 341 $ 150 202700 Workers 1 Comp. Ins. $ 669 $ 529 202750 Retirement Health $ 2,229 $ 2,174 Insurance Credit 202800 Termination Pay $ 65,000 $ 20,000 202810 Cash-inFLP $ 49,449 $ 16,825 202830 Employee Benefits $ 512 $ - TOTAL PERSONNEL $ 1,111,567 $ 1,020,840 7 PERSON NELADMXN JUSTIFICATI ON Salaries for 6 employees Extra work required on Saturdays & Holidays Operations, Buildings, and Grounds Maintenance Outstanding performance recognitio n 7.65 % of salaries, overtime, part time 17.11 % of salaries 0 e mployees $ 724,588 Deferred Compensation Mate h 5 participating employees single 3 em&sp 0 family 2 Em&Ch 0 HRA Selected Dental Coverage 1.34 % of salaries 6 10 .0% Annual$ $ 25,156 $ $ 31,668 $ $ 4,000 e mployees $ 724,588 0.59% salaries RVRA pays 50o/, $ 2,138 RVRA pays 100% Workers 1 Comp. Insurance 6 e mployees 0.30 % of salaries 6 e mployees $ 724,588 Annual and sick leave payments Flexible Leave pay out Retiree Health Insurance 2024-2025 BUDGET Roanoke Valley Resource Authority PERSONNEL TCTS - CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION 101010 Salaries $ 589,688 $ 627,025 Salaries for 12 employees 101015 Overtime $ 44,000 $ 44,000 Extra work required on Saturdays, Evenings & Holidays 101020 Part-time $ 35,000 $ 70,000 Operations, Buildings, and Grounds Maintenance 101116 Supplements $ -$ -Outstanding performance recognition 202100 F.I.C.A. $ 51,155 $ 56,688 7.65 % of salaries, overtime, part time 202200 Retirement -YRS $ 94,173 $ 107,284 17.11 % of salaries 12 employees $ 627,025 202840 Deferred Comp. Match $ 7,800 $ 4,500 Deferred Compensation Match 202205 Retirement -VRS-Hybrid $ -$ -17.11 % of salaries 0 employees $ - 202300 Hospitalization $ 83,067 $ 105,722 11 participating employees 10.0% Annual$ single 8 $ 67,618 em&sp 0 $ - family 3 $ 32,604 Em&Ch 0 $ - HRA $ 5,500 202310 Dental $ 5,594 $ 4,488 Selected Dental Coverage 202400 Life Insurance -VRS $ 7,902 $ 8,402 1.34 % of salaries 12 employees $627,025 202500 Long Term Disability Ins. $ 1,740 $ 1,850 0.59% salaries RVRA pays 50~ $1,850 202510 Short Term Disability Ins. $ 585 $ 300 RVRA pays 100% 202700 Workers' Comp. Ins. $ 17,067 $ 14,739 Workers1 Comp. Insurance 12 employees 202750 Retirement Health $ 1,769 $ 1,881 0.30 % of salaries 12 employees $ 627,025 Insurance Credit 202800 Termination Pay $ -$ -Annual and sick leave payments 202810 Cash-in FU' $ 12,471 $ 6,953 Hexible Leave pay out 202830 Employee Benefits $ 878 $ -Retiree Health Insurance TOTAL PERSONNEL $ 952,889 $ 1,053,832 2024-2025 BUDGET - 8 Roanoke Valley Resource Authority PERSONNEL STS CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION 101010 Salaries $ 422,191 $ 434,713 Salaries for 8 employees 101015 Overtime $ 22,000 $ 25,000 Extra work required on Saturdays & Holidays 101020 Part M time $ 5,000 $ 5,000 Operations, Buildings, and Grounds Maintenance 101116 Supplements $ -$ -Outstanding performance recognition 202100 F.1.C.A. $ 34,363 $ 35,551 7.65 % of salaries, overtime, part time 202200 Retirement M VRS $ 67,424 $ 74,379 17.11 % of salaries 8 employees $ 434,713 202840 Deferred Comp. Match $ 5,200 $ 3,000 Deferred Compensation Match 202300 Hospitalization $ 57,032 $ 80,349 7 participating employees 10.0% Annual$ single 4 $ 33,541 em&sp 0 $ - family 2 $ 31,668 Em&01 1 $ 10,640 HRA $ 4,500 202310 Dental $ 3,730 $ 2,994 Selected Dental Coverage 202400 Life Insurance ~ VRS $ 5,657 $ 5,825 1.34 % of salaries 8 employees $ 434,713 202500 Long Tenn Disability Ins, $ 1,245 $ 1,282 0,59% salaries RVRA pays 50~ $1,282 202510 Short Term Disability Ins. $ 390 $ 200 RVRA pays 100% 202700 Workers' Comp. Ins. $ 14,494 $ 12,074 Workers 1 Comp. Insurance 8 employees 202750 Retirement Health $ 1,267 $ 1,304 0.30 % of salaries 8 employees $ 434,713 Insurance Credit 202800 Termination Pay $ -$ -Annual and sick leave payments 202810 Cash~inFl.P $ 11,828 $ 8,746 Flexible Leave pay out 202830 Employee Benefits $ 585 $ -Retiree Health Insurance TOTAL PERSONNEL $ 652,407 $ 690,417 2024~2025 BUDGET 9 -Ro,1noke Valley Resource Authorlly PERS ONNELSG - CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATI ON 101010 Salaries $ 639,883 $ 671,979 Salaries for 14 employees 101015 Overtime $ 25,000 $ 31,000 Exlra work required on Saturdays & Holidays 101020 Part-time $ lll,000 $ 25,000 Operations, Buildings, and Grounds Maintenance 101116 Supplements $ -$ -Outstanding performance recognilim 1 202100 F.l.C.A. $ 51,629 $ 55,690 7.65 % :nut time of salaries, overtin1e, l 202200 Retiremenl -VRS $ 102,189 $ 114,976 17.11 % of salaries 14 en 1ployees $ 671,979 202840 Deferred Comp. Match $ 9,100 $ 5,250 Deferred Compensation Mate h 202300 H6spitalization $ 109,774 $ 120,294 12 participali.ng e1nployees 10 .0% Amnrn1$ single 7 $ 60,841 em&sp 1 $ 13,463 family 4 $ 40,990 Em&Ch 0 $ - HRA $ 5,000 202310 Dental $ 6,527 $ 5,273 Selected Dental Coverage 202400 Life Insurance -VRS $ 8,574 $ 9,005 1.34 % of salaries 14 en 1ployces $ 671,979 202500 Long Term Disability Ins. $ 1,888 $ 1,982 0.59% salaries RVRA pays 50% $ 1,982 202510 Sharl Term Disability Ins. $ 683 $ 350 RVRA pays 100% 202700 Workers' Comp. Ins. $ 24,508 $ 22,658 Workers' Comp. Insurance 14 en 1ployces 202750 Retirement Health $ 1,920 $ 2,016 0.30 % of salaries 14 en 1ployees $ 671,979 Insurance Credit 202800 Termination Pay $ -$ -A1mual and sick leave payments 202810 Cash-in FLP $ 7,806 $ 8,181 Flexible Lesve pay out 202830 Employee Benefits $ 1,024 $ -Retiree Health Insumnce lDTAL PERSONNEL $ 1,000,505 $ 1,073,654 ? ? ~ ? - 10 Roanoke Valley Resource Authority PERSONNEL TOTALS CODE DESCRIPTION 'Y24-25 Budge AD TCTS STS SG 101010 Salaries $ 2,458,305 $ 724,588 $ 627,025 $ 434,713 $ 671,979 101015 Overtime $ 100,000 $ -$ 44,000 $ 25,000 $ 31,000 101020 Part-time $ 100,000 $ -$ 70,000 $ 5,000 $ 25,000 202100 F.1.C.A. $ 203,360 $ 55,431 $ 56,688 $ 35,551 $ 55,690 202200 Retirement -VRS $ 420,616 $ 123,977 $ 107,284 $ 74,379 $ 114,976 202840 Deferred Comp. Match $ 15,000 $ 2,250 $ 4,500 $ 3,000 $ 5,250 202300 Hospitalization $ 367,189 $ 60,824 $ 105,722 $ 80,349 $ 120,294 202310 Dental $ 15,000 $ 2,245 $ 4,488 $ 2,994 $ 5,273 202400 Life Insurance -VRS $ 32,941 $ 9,709 $ 8,402 $ 5,825 $ 9,005 202500 Long Term Disability Ins. $ 7,252 $ 2,138 $ 1,850 $ 1,282 $ 1,982 202510 Short Term Disability Ins. $ l,000 $ 150 $ 300 $ 200 $ 350 ' 202700 Workers1 Comp. Ins. $ 50,000 $ 529 $ 14,739 $ 12,074 $ 22,658 Reti.l'ement Health 202750 Insurance Credit $ 7,375 $ 2,174 $ 1,881 $ 1,304 $ 2,016 202800 Termination Pay $ 20,000 $ 20,000 $ -$ -$ - 202810 Cash-in FLP $ 40,705 $ 16,825 $ 6,953 $ 8,746 $ 8,181 TOTAL PERSONNEL $ 3,838,743 $ 1,020,840 $ 1,053,832 $ 690,417 $ 1,073,654 2024-2025 BUDGET 11 Roanoke Valley Resource Authority POSITION CEO Director of Operations Technical Services Director of Operation Field Services Finance Manager Business Manager Operations Manager Administrative Coordinator Facilities Technician Operations Supervisor Senior Equipment Operator Motor Equipment Operator II Scale Operator Motor Equipment Operator I TOTAL SALARIES* Average Adjustments (3%): TOTAL ADJUSTED SALARIES PERSONNEL # GRADE CURRENT PAY RANGE 1 u Unclassified 1 37 $ 85,031 to $ 148,719 1 37 $ 85,031 to $ 148,719 1 36 $ 80,982 to $ 141,637 1 30 $ 60,430 to $ 105,692 4 27 $ 52,202 to $ 91,300 1 25 $ 47,348 to $ 82,812 1 23 $ 42,946 to $ 75,114 4 23 $ 42,946 to $ 75,114 3 22 $ 40,901 to $ 71,537 16 19 $ 35,332 to $ 61,796 2 19 $ 35,332 to $ 61,796 4 17 $ 32,047 to $ 56,051 40 $ 2,368,320 1/3/2024 Increases $ 89,986 Average Adjustment/Promotions Total $ 89,986 $ 2,458,305 2024 -2025 BUDGET 12 Roanoke Valley Resource Authority PERSONNEL EMPLOYEE BY LOCATION POSITION # GRADE ADMIN. TINKER SALEM LANDFILL CEO 1 u 1 0 0 0 Director of Operations 1 37 1 0 0 0 Technical Services Director of Operation l 37 1 0 0 0 Field Services Finance Manager 1 36 1 0 0 0 Business Manager 1 30 1 0 0 0 Operations Manager 4 27 0 2 1 1 Administrative Coordinator 1 25 1 0 0 0 Facilities Technician 1 23 0 1 0 0 Operations Supervisor 4 23 0 2 1 1 Senior Equipment Operator 3 22 0 1 1 1 Motor Equipment Operator II 16 19 0 4 4 8 Scale Operator 2 19 0 1 1 0 Motor Equipment Operator I 4 17 0 1 0 3 TOTAL EMPLOYEES 40 6 12 8 14 2024 -2025 BUDGET 13 Roanoke Valley Resource Authorily OPERATING FY23-24 6MoFY23- CODE DESCRIPTION FY22-23 Budget 24 Actual FY24-25 Budget JUSTIFICATION 300004 Medical Exams $ 2,012 $ 2,000 $ 644 $ 2,000 Physical exams for new employees; drug and alcohol random testing, more testing 300007 Contract Services $ 416,261 $ 678,000 $ 342,350 $ 520,242 Employee Assistance Program: $39,00@ x 40 employees $ 1,560 Clean Valley Council-Annual $ 35,000 Landscaping-$561/month $ 6,732 Tire Disposal-870 Tons@ $175 $ 152,250 Copier Rental $600.00 /Month $ 7,200 HHW Disposal $ 58,000 Janitorial Services $ 51,000 Exterminating Services $ 3,000 Letter of Credit $ 150,000 Tire Transportation $ 49,500 Propeller Survey Processing $ 6,000 300100 Groundwater Sampling $ 79,142 $ 158,480 $ 37,489 $ 165,500 TRC Labor & Reimbursables $ 38,200 and Analysis -SG & RR Lab Fees $ 20,300 TRC Labor & Reimbursables -R $ 65,500 Lab Fees-RR $ 26,500 Engineering $ 15,000 300102 Stormwater Sampling $ 14,093 $ 79,490 $ 3,997 $ 57,500 TRC Labor & Reirnbursables $ 18,800 & Analysis-SG & TCTS Lab Fees $ 7,700 PCB $ 24,500 SWPPP $ 6,500 300103 Landfill Gas $ 123,389 $ 140,500 $ 50,718 $ 126,500 SG -Monthly & Quarterly $ 90,500 Monitoring -SG & RR TitleV RR-Montl1ly & Quarterly $ 36,000 300013 Professional Services $ 79,142 $ 55,105 $ 38,705 $ 61,690 Engineering $ 18,540 Leachate sampling $ 5,150 Auditing Services $ 21,000 Software support $ 17,000 300017 Legal Services $ 8,090 $ 30,000 $ 8,010 $ 25,000 General Counsel $ 25,000 300029 Transportation to Smith $3,389,425 $3,422,550 $ 1,772,840 $ 3,971,000 Trucking tons shipped 233,600 Gap -Trailers 19 tons/trailer= 12,295 5.0 % Rate Iner. Total $ 3,971,000 2024-2025 BUDGET 14 Roanoke Va11eyResource Authority-------------------OPERATING CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 300004 Medical Exams $ 2,000 Physical exams for new employees; $ 2,000 $ -$ -$ - drug and alcohol random testing 300007 Contract $ 520,242 Employee Assistance Program: Services $39.00@ x 40 employees $ 1,560 $ 1,560 $ -$ -$ - Clean Valley Council 12months $ 35,000 $ 35,000 $ -$ -$ - Landscaping-$561/month $ 6,732 $ 6,732 $ -$ -$ - Tire Disposal $152,250 $ -$ 152,250 $ -$ - Copier Rental $ 7,200 $ 7,200 1--IHW Disposal $ 58,000 $ 58,000 Janitorial Services $ 51,000 $ 16,000 $ -$ 12,000 $ 23,000 Exterminating Services $ 3,000 $ -$ 1,800 $ 500 $ 700 Letter of Credit $150,000 $150,000 Tire Transportation $ 49,500 $ -$ 49,500 $ -$ - Propeller Survey Processing $ 6,000 $ 6,000 300100 Groundwater $ 165,500 TRC Labor & Reimbursables $ 38,200 $ -$ -$ -$ 38,200 Sampling Lab Fees $ 20,300 $ -$ -$ -$ 20,300 & Analysis Detection Monitoring & Lab $ 65,500 $ -$ -$ -$ 65,500 -SG&RR ACM Monitoring -Lab $ 26,500 $ 26,500 $ -$ -$ - Engineering $ 15,000 $ 15,000 $ -$ -$ - 300102 Storm water $ 57,500 TRC Labor & Reimbursables $ 18,800 $ -$ 7,000 $ -$ 11,800 Sampling Lab Fees $ 7,700 $ -$ 2,500 $ -$ 5,200 &Analysis PCB $ 24,500 $ -$ 1,500 $ -$ 23,000 SWPPP $ 6,500 $ -$ 3,000 $ -$ 3,500 300103 Landfill Gas $ 126,500 SG -Monthly & Quarterly $ 90,500 $ -$ -$ -$ 90,500 Monitoring TiileV -SG&RR RR-Monthly & Quarterly $ 36,000 $ 36,000 $ -$ -$ - 300013 Professional $ 61,690 Engineering $ 18,540 $ -$ -$ -$ 18,540 Services Leachate sampling $ 5,150 $ 2,000 $ -$ -$ 3,150 Auditing Services $ 21,000 $ 21,000 $ -$ -$ - Software suppo1·t $ 17,000 $ 17,000 $ -$ -$ - 300017 Legal Services $ 25,000 General Counsel $ 25,000 $ 25,000 $ -$ -$ - 300029 Transportation $ 3,971,000 Total Tons lo be Landfilled 233,600 & Landfill 19 tons/ trailer -12,295 $ -$2,303,180 $1,667,820 $ - 2024-2025 BUDGET Roanoke Valley Resource Authority OPERATING FY22-23 FY23-24 6 Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24Actual Budget JUSTIFICATION 300030 Waste Water $ 363,364 $ 315,000 $ 208,840 $ 368,442 Leachate Trailers Transportation 1,066 trls / 6,396,000 Gal. $ 368,442 320001 Contracted Repairs $1,004,148 $ 588,500 $ 622,526 $1,100,000 On Road Vehicles $ 38,000 Construction Equipment Off Road Vehicles $ 982,000 Miscellaneous Equip. $ 80,000 Includes Grinder Trailers, hydroseeder Mowers, truck scales 380380 Building Maintenance $ 249,620 $ 170,000 $ 122,637 $ 260,000 Maintenance and repairs to all buildings and Grounds and property; pump stations, septic & leachate tanks. 350010 Printed Forms $ 49 $ 5,100 $ 5,969 $ 7,000 Letterhead, envelopes, cards, scale tickets repair orders, purchasing forms 360010 Advertising $ 2,081 $ 8,850 $ 40 $ 2,000 RFP, bids, public hearing, $ 1,150 etc. Handouts $ 150 User Brochures $ 400 HHW Brochures $ 200 Miscellaneous $ 100 2024~2025 BUDGET 16 Roanoke Valley Resource Authority ------------OPERATING FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 300030 Waste Water $ 368,442 Leachate Hauling $ -$ -$ -$ 368,442 Transportation 1,066 trls / 6,396,000 Gal. 320001 Contracted Repairs $1,100,000 All road vehicles $ 10,000 $ -$ -$ - Construction Equipment Off Road Vehicles $ -$ 225,000 $ 90,000 $ 695,000 Miscellaneous Equip. $ -$ 35,000 $ 10,000 $ 35,000 Sub-Totals $ 10,000 $ 260,000 $100,000 $ 730,000 380380 Building Maintenance $ 260,000 Maintenance & repairs $ 16,000 $ 108,000 $ 27,000 $ 109,000 and Grounds to all buildings and property; pump station, septic & leachate tanks 350010 Printed Forms $ 7,000 Letterhead, envelopes, $ 7,000 $ -$ -$ - cards, scale tickets, etc. 360010 Adve1'tising $ 2,000 RFP, bids, public $ 1,150 $ -$ -$ - hearings, etc. Handouts $ 150 $ -$ -$ - User Brochures $ 400 $ -$ -$ - HHW Brochures $ 200 $ -$ -$ - Miscellaneous $ 100 $ -$ -$ - 2024-2025 BUDGET 17 -Roanoke Valley Resource Author ty OPERATING - FY22-23 FY23-24 6MoFY23-FY24-25 CODE DESCRIPTION Actual Budget 24Actual Budget JUST! FICATION 360001 Marketing activities $ -$ 400 $ -$ 7,000 Banners, recycling handouts, pens, pencils, miscellane ous items 360030 Special Events $ 13,290 $ 6,500 $ 1,767 $ 7,500 Annual Employee Ftmctions 400600 Central Services $ 61,916 $ 77,900 $ 34,271 $ 80,000 Administrative se rvices, or data Roanoke County f processing, IT Sup port, accounting, web u pdates, miscellaneous 510010 Electric $ 102,052 $ 110,220 $ 42,797 $ 118,800 RTS $4,200 / month $ 50,400 SGRL $4,000 / month $ 48,000 STS $1,500/month $ 18,000 RRLF $200/month $ 2,400 510021 Heating Services $ 2,108 $ 2,000 $ 391 $ 2,000 Transfer Station Natural Gas $ 2,000 510022 Fuel Oil Natural $ 37,181 $ 20,000 $ 7,476 $ 20,000 Propane Gas $ 20,000 & Bottled Gas Smith Gap Landfil 1 510041 Water Service -Transfer $ 20,577 $ 15,000 $ 5,519 $ 15,000 Water & Sewer Se rvice for Transfer Station Stations 510042 Sewer Service -leachate $ 52,222 $ 48,122 $ 17,466 $ 49,775 Sewer Service -le achate Smith Gap 1,400,000 Gallo ns@ $4.62/lO0C $ 7,182 7,700,000 Gallo ns@ $5.39/lO0C $ 42,593 PlusB ase Fee $ 49,775 520010 Postage $ 1,115 $ 4,800 $ . $ 4,000 Postage for all ma· ilings and correspondence, p ostage meter rent 520030 Telephone $ 4,776 $ 5,200 $ 2,260 $ 5,200 Telephone service 520033 Internet Lines $ 12,625 $ 16,740 $ 2,555 $ 13,500 Fees for internet s ervice @ Smith Gap Landfill, and Both Transfer Stations 520035 Cell Phones $ 10,612 $ 10,000 $ 3,971 $ 8,000 Service for cell ph ones 2024-2025 BUDGET - 18 Roanoke Valley ResoUl'ce Authority OPJERATING CODE DESCRIPTION FY24-25 Budge JUSTIFICATION ADMIN TCTS STS LANDFILL 360001 Marketing $ 7,000 Recycling handouts, pens, $ 7,000 $ -$ -$ - Activities pencils, miscellaneous items 360030 Special $ 7,500 Annual Employee Functions & $ 7,500 $ -$ -$ - Events Customer Appreciation Day 400600 Central $ 80,000 Administrative services, $ 80,000 $ -$ -$ - Services Roanoke County /Roanoke City for data processing, accounting, web update, misc. 510010 Utilities $ 118,800 TCTS $ 2,400 $ 50,400 $ 18,000 $ 48,000 -Electricity $4,200/month SGRLF $4,000/month STS $1,500 / month RRLF $200/month 510021 Heating Services $ 2,000 Transfer Station $ -$ 2,000 $ -$ - Natural Gas 510022 Fuel Oil Natural $ 20,000 Smith Gap Landfill $ -$ -$ -$ 20,000 & Bottled Gas Propane Gas 510041 Water Service -$ 15,000 Water & Sewer Service for $ -$ 12,500 $ 2,500 $ - Transfer Station Transfer Stations 510042 Sewer Service $ 49,775 Sewer Service (leachate) $ 7,182 $ -$ -$ 42,593 Smith Gap & Ruh·ough 520010 Postage $ 4,000 Postage for all mailings and $ 4,000 $ -$ -$ - correspondence, postage meter rent, includes General Counsel 520030 Telephone $ 5,200 Telephone Service $ 5,200 $ -$ -$ - 520033 Internet Lines $ 13,500 Fees for internet service $ 5,000 $ -$ 7,250 $ 1,250 520035 Cell Phones $ 8,000 Service for cell phones $ 8,000 $ -$ -$ - 2024-2025 BUDGTIT 19 Roanoke VaUey Resom·ce Authority OPERATING~ FY22-23 FY23-24 6Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 530002 Property Insurance-Fire $ 44,740 $ 52,000 $ 47,240 $ 52,000 Coverage for all buildings, contents, and equipment 530005 Motor Vehicle Insurance $ 38,753 $ 41,000 $ 40,676 $ 45,000 Insurance for on-road vehicles 530007 Public Officials Insurance $ 7,436 $ 7,300 $ 8,044 $ 8,300 Insurance through VML or V ACO pools 530008 General Liability Ins. $ 7,110 $ 6,880 $ 9,503 $ 10,000 Coverage for all facilities & property 540010 Lease/Rent of Equipment $ 94,034 $ 80,000 $ 1,120 $ 130,000 Rental of Miscellaneous Equipment 550001 Travel -Mileage $ -$ 500 $ -$ 500 Use of personal vehicles for RVRA business, staff, and Board Members 550020 Dinner Meetings -$ 3,396 $ 4,500 $ 3,478 $ 4,500 Monthly Board meetings, dinners & Luncheons luncheons associated with RVRA 550040 Travel and Lodging, $ 34,296 $ 24,400 $ 18,887 $ 20,000 Conference registrations; $ 6,000 Conference, Training SWANA, VML, legal and Education conferences Subsistence & Lodging $ 5,600 Operator training for $ 8,400 hazardous materials, certifications & educations 560001 Contributions $ 657,000 $ 657,000 $ 327,500 $ 657,000 Payments per contract to: Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire and rescue $ 2,000 2024-2025 BUDGET 20 Roanoke Valley Resource Authority ________________ _ OPERATING CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 530002 Property Insurance-$ 52,000 Coverage for all buildings, contents $ 52,000 $ -$ -$ - Fire and equipment 530005 Motor Vehicle Ins. $ 45,000 Insurance for on-road vehicles $ 45,000 $ -$ -$ - 530007 Public Officials Ins. $ 8,300 Insurance through VML pools $ 8,300 $ -$ -$ - 530008 General Liability Ins. $ 10,000 Coverage for all facilities & proper1 $ 10,000 $ -$ -$ - 540010 Rent of Equipment $ 130,000 Rental of Miscellaneous Equipment $ -$ 10,000 $ 2,500 $ 117,500 Heavy Equipment Emergency Equipment 550001 Travel -Mileage $ 500 Use of personal vehicles for RVRA $ 500 $ -$ -$ - business, staff, and Board Members 550020 Dinner Meetings -$ 4,500 Monthly Board meetings, dinners & $ 4,500 $ -$ -$ - Luncheons luncheons associated with RVRA 550040 Travel -Lodging $ 20,000 Conference registrations; SW ANA, $ 6,000 $ -$ -$ - VML, legal conferences $ 6,000 Subsistence & Lodging $ 5,600 $ -$ -$ - $ 5,600 Operator training for hazardous $ 8,400 $ -$ -$ - materials, certification, misc. $ 8,400 560001 Contributions $ 657,000 Payments per contract to: $ 5,000 $150,000 $150,000 $ 352,000 Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire & rescue $ 2,000 2024-2025 BUDGET 21 Roanoke Valley Resource Authority OPERATING FY22-23 FY23-24 6Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 580001 Dues $ 2,218 $ 3,200 $ 2,495 $ 3,500 Professional & Association dues: SW ANA, SWVSWMA, &JAAP 580015 Warrants and Fees $ 191,370 $ 142,958 $ 77,433 $ 100,000 DEQ & City SW annual fees -$76,000 Credit Card fees $24,000 580023 Employee Recognition $ 5,766 $ 7,000 $ 7,165 $ 7,500 Awards and Certificates 601010 Office Supplies $ 9,111 $ 5,200 $ 3,316 $ 7,000 Office paper, pens, pencils, folders, etc. 601013 Small Equipment & $ 64,825 $ 75,000 $ 42,898 $ 85,000 Items of office and shop equipment and Supplies supplies, tools, computers, lawn mowers, etc. 604040 Medical Supplies $ 1,412 $ 1,000 $ -$ 1,000 Supplies for first aid kits & medicine cabinet 605050 Janitorial Supplies $ 8,921 $ 7,000 $ 4,092 $ 9,000 Supplies for general cleaning & sanitation 607071 Radio Parts $ 9,618 $ 7,500 $ -$ 9,500 Communications Equipment & Fees 608080 Gasoline, Oil & Grease $ 115,403 $ 101,000 $ 44,849 $ 103,000 Fuel for all RVRA vehicles, mowers, lubricants 608082 Diesel fuel $ 487,219 $ 460,000 $ 229,582 $ 460,000 Fuel for all diesel equipment and vehicles 609094 Tires, Parts $ 111,377 $ 130,000 $ 128,179 $ 260,000 Replacement and maintenance parts & supplies for all equipment and vehicles 611030 Uniform and Wearing $ 27,699 $ 34,050 $ 8,302 $ 34,050 Safety Shoes & Jeans $ 11,050 Apparel Rain gear, shirts, hats, misc. $ 11,500 Purchase of uniforms $ 11,500 2024-2025 BUDGET 22 Roanoke Valley Resource Authority ---------------OPERATING FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 580001 Dues $ 3,500 Professional & Association dues: $ 3,500 $ -$ -$ - SW ANA, SWVSWMA, &JAAP 580015 Warrants and $ 100,000 DEQ & City SW annual fees -$76,000 Fees Credit Card fees $24,000 $ 100,000 $ -$ -$ - 580023 Employee $ 7,500 Awards and Certificates $ 7,500 $ -$ -$ - Recognition 601010 Office Supplies $ 7,000 Office paper, pens, pencils, folders, $ 7,000 $ -$ -$ - etc. 601013 Small $ 85,000 Items of office and shop equipment $ 12,000 $ 20,000 $ 12,000 $ 41,000 Equipment& and supplies, tools, computers Supplies 604040 Medical Supplies $ 1,000 Supplies for first aid kits & $ 1,000 $ -$ -$ - medicine cabinets 605050 Janitorial Supplies $ 9,000 Supplies for general cleaning & $ -$ 2,750 $ 750 $ 5,500 sanitation 607071 Radio Parts $ 9,500 Communications Equipment & Fees $ -$ 2,500 $ 2,500 $ 4,500 608080 Gasoline, Oil & Greas, $ 103,000 Fuel for all RVRA vehicles, mowers, lub $ 45,000 $ 19,000 $ 13,000 $ 26,000 608082 Diesel fuel $ 460,000 Fuel for all diesel equipment $ -$ 125,000 $ 58,000 $ 277,000 609094 Tires, Tubes, & $ 260,000 Replacement and maintenance parts $ 5,000 $ 55,000 $ 100,000 $ 100,000 Parts supplies for all equipment and vehicles 611030 Uniform & Wearing $ 34,050 Safety Shoes & Jeans $ 325 $ 4,018 $ 2,679 $ 4,028 Apparel Rain gear, shirts, hats, misc. $ 3,500 $ 2,909 $ 1,939 $ 3,152 Pm·chase of uniforms $ 1,500 $ 3,637 $ 2,424 $ 3,938 Totals $ 5,325 $ 10,564 $ 7,042 $ 11,118 2024-2025 BUDGET 23 Roanoke Valley Resource Authority OPERATING FY22-23 FY23-24 6Mo FY23-24 FY24-25 CODE DESCRIPTION Actual Budget Actual Budget JUSTIFICATION 620001 Subscriptions/Books $ 214 $ 500 $ . $ 500 Professional magazines and manuals 650001 Other Operating $ 308,379 $ 145,000 $ 82,932 $ 200,000 Disinfectants, deodorizers, salt for roads, Supplies gravel and stone for roads, seed, mulch fertilizers and lime for seeding slopes, fill areas and other areas, miscellaneous expenses 650003 Fire Equipment and $ 13,887 $ 6,000 $ 10,648 $ 15,000 Fire hoses & extinguishers replacements & Supplies and for annual inspections for all facilities 650010 Safety Equipment $ 9,019 $ 5,000 $ 3,372 $ 6,750 Gloves, dust mask, safety glasses, etc. 967070 Unappropriated Balance 0 $ 99,681 $ . $ 115,334 For unexpected expenditur. 1.25% TOTAL OPERATING $ 8,074,125 $ 9,342,083 2024-2025 BUDGET 24 Roanoke Valley Resource Authority OPJERATING CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 620001 Subscriptions $ 500 Professional magazines $ 500 $ -$ -$ - /Books and manuals 650001 Other Operating $ 200,000 Disinfectants, deodorizers, salt, $ 2,500 $ 4,000 $ 4,000 $ 189,500 Supplies gravel for roads, seed, mulch fertilizers & lime for seeding slopes, fill areas & other areas, miscellaneous expenses 650003 Fire Equipment & $ 15,000 Fire hoses & extinguishers $ 15,000 $ -$ -$ - Supplies replacements & for annual inspections for all facilities 650010 Safety Equipment $ 6,750 Gloves, safety glasses, etc. $ 6,750 $ -$ -$ - Sub-totals $ 222,250 $ 24,750 $ 4,000 $ 4,000 $ 189,500 Sub-Totals 14-24 $ 9,226,749 $ 942,649 $ 3,352,444 $ 2,184,862 $ 2,746,794 967070 Unappropriated $ 115,334 $ 11,783 $ 41,906 $ 27,311 $ 34,334 Balance TOTAL $ 9,342,083 $ 954,432 $ 3,394,350 $ 2,212,173 $ 2,781,128 OPERATING 2024-2025 BUDGET 25 -R l Valley Resowce Authority oano<e CAPITAL - CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFIC ATION 810001 Machinery & Equipment $ -$ -Nothing Planned New 810002 Machinery & Equipment $ -$ -Nothing Planned Replacement 820001 Furniture, Office $ $ -Nothing Planned -- Equipment New 830001 Communications $ -$ -Nothing Planned Equipment New 810001 Small Capital Outlay $ -$ -Nothing Planned New 870001 Teclmology $ -$ -Nothing Planned Equipment -New 870650 Computers $ -$ -Nothing Planned Equipment Replacement 870005 Computer Server $ -$ -Nothing Planned 890002 New Building $ -$ -Nothing Planned TOTAL CAPITAL $ -$ - 2024-2025 BUDGET - 26 Roanoke Valley Resource Authority RESERVES CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION 7/1/2024 FY24-25 FY24-25 06/30/25 (projected) (projected) C846 Landfill Closure $ 1,070,870 $ -$ -$ 1,070,870 As required by State 9209 and Federal Regulations to close Smith Gap Landfill C847 Equipment $ 251,384 $ -$ -$ 251,384 For replacement of 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater $ 500,000 $ -$ -$ 500,000 Groundwater 9211 Protection Fund protection fund per local permit. C847 Landfill Host $ 250,000 $ 250,000 As per local permit. 9212 Community Intranet/ property Improvement Fund C847 Property Value $ 370,430 $ -$ -$ 370,430 As per local permit. 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site $ 2,560,861 $1,667,650 $ -$ 4,228,511 For future construction 9214 Development of the landfill C848 Capital $ 241,494 $ -$ -$ 241,494 For maintenance and 9215 Improvement improvements to the Fund facilities. C840 Contingency $ 1,483,939 $ -$ -$ 1,483,939 For unexpected expenses 9201 Reserve and for tipping fee Fund stabilization TOTAL RESERVE $ 6,728,978 $1,667,650 $ -$ 8,396,628 FUNDS 2024-2025 BUDGET 27 -oano e a ey eso ce 0 R k V 11 R ur Auth rlty RESERVES - CODE DESCRIPTION JUSTIFICATION DEPOSIT ADMIN TCTS STS LANDFILL FY24-25 C846 Landfill Closure As required by State $ -$ -$ -$ -$ - 9209 and Federal regulations to close Smith Gap Regional Landfill C847 Equipment For replacement of $ -$ -$ -$ -$ - 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater Groundwater $ -$ -$ -$ -$ - 9211 Protection Fund protection fund per local pe1·mit. C847 Landfill Host As per local permit. $ -$ -$ -$ -$ - 9212 Community intranet/ property Improvement Fund C847 Property Value As per local permit. $ -$ -$ -$ -$ - 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site For future construction $ 1,667,650 $ -$ -$ -$1,667,650 9214 Development of the landfill C848 Capital For maintenance and $ -$ -$ -$ -$ - 9215 Improvement improvements to the Fund facilities. C840 Contingency For unexpected expense $ -$ -$ -$ -$ - 9201 Reserve and for tipping fee Fund stabilization TOTAL RESERVE $ 1,667,650 $ -$ -$ -$1,667,650 FUNDS 2024-2025 BUDGET - 28 Roanoke Valley Resource Authority CATEGORY ADMIN PERSONNEL $ 1,020,840 $ OPERATIONS $ 954,432 $ DEPOSITS AND $ -$ RESERVES DEBT SERVICE $ 1,901,114 $ TOTAL $ 3,876,386 $ PERCENTAGE 23% -------TIJPPING FlElE BREAKDOWN ALL OPlERATIONS TCTS STS LANDFILL TOTAL PERCENT 1,053,832 $ 690,417 $1,073,654 $ 3,838,743 23% 3,394,350 $ 2,212,173 $2,781,128 $ 9,342,083 56% -$ -$1,667,650 $ 1,667,650 10% -$ -$ -$ 1,901,114 11% 4,448,182 $ 2,902,590 $5,522,432 $ 16,749,590 100% 27% 17% 33% 100% 2024-2025 BUDGET 29 Roanoke V alley Re source Authority RESER VE FUNDS 2024-2025 l[INKER CREEK TRAl\TSFJER ST A TION Roanoke Valley Resource Authority TABLE OJP CONTENTS I. IL III. IV. V. 2024-2025 RESERVJE FUNDS RVRA Financial & Reserve Policy Annual Review RVRA Reserve Fund Review Summary of Reserve Funds A. Ending 2023 / 2024 B. Ten-year Projections Reserve Funds and Expenditure Plans A. Landfill Closure Fund B. Equipment Reserve Fund C. Groundwater Protection Fund D. Host Community Improvement Fund E. Property Value Protection Fund F. Further Site Development Fund G. Capital Improvement Plan 1-1. Roanoke (Rutrough Rd) Regional Landfill I. Contingency Fund PAGE# 1-3 4-5 6-9 10 11 12-36 12-13 14-18 19-20 21-22 23-24 25-28 29-31 32-34 35-36 RESERVE FUNDS ROANOKE VALLEY RESOURCE AUTHORITY FINANCIAL AND RESERVES POLICY I. Background The Authority recognizes one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). The policy addresses this standard. II. Purpose The policy provides for the establishment and the planned funding level of maintenance and improvement reserve accounts for planned expenditures over a short-term planning period of five (5) years and a long-term planning period often (10+) years or more. Each individual account provides for a separate funding purpose to be designated as either "restricted" or "unrestricted" accounts. Restricted accounts must be used solely for their intended purpose as required by regulatory statute, contractual obligation, or operating permit conditions. Unrestricted funds are intended for planned capital and maintenance purposes, but may be periodically used by the Authority temporarily, for not more than six ( 6) months, to provide emergency funding for the Authority's operations, if needed. Reserve Accounts may be utilized to fund the same or separate projects as deemed necessary for supporting the mission of providing quality programs and facilities necessary to serve the Authority's Member Communities of Roanoke County, the City of Roanoke, the City of Salem, the Town of Vinton and their residents and businesses of the Roanoke Valley. III. Policy Guidelines for Reserve Fund Accounts A. The Authority will maintain reserve accounts and an initial beginning balance of funds will be deposited into accounts as identified for the current fiscal year. B. Annual funding transfers to restricted accounts, if deemed necessary, will occur in twelve (12) equal monthly transfers, or other frequencies as directed by the Board, from revenues received by the Authority and as budgeted for the current fiscal year. Annual funding transfers to unrestricted accounts may occur in twelve (12) equal monthly transfers or lump sum transfers, as directed by the Board, from revenues received by the Authority and as budgeted for the current fiscal year. 1 C. Ongoing expenditures from the funds will occur as budgeted for the current fiscal year as costs are accrued. D. Planned deposits to the funds are calculated sufficient to maintain the desired fund balances with a positive fund balance, at a minimum, for any given fiscal year during the long-tenn planning period. E. Planned expenditures of the funds are calculated sufficient to provide cash funding for all planned capital projects and maintenance projects for any given fiscal year during the long-term planning period. F. Any end of year operating surplus and/or interest earnings may be allocated to one or more account, as determined by the Authority's Board of Directors. G. An internal review of the account allocations and funding levels by RVRA Staff familiar with best management practices of solid waste operations and facilities will occur annually to ensure the priorities are consistent with the goals of the Authority and to ensure the funding levels are adequate. H. An external third-party review of the account allocations and funding levels by a professional engineer familiar with best management practices of solid waste operations and facilities, will occur every five ( 5) years to ensure the funding levels are adequate. Draper Aden Associates (DAA) last completed an external assessment of the Reserve Accounts in FY 2023. IV. Account Definitions The Landfill Closure Fund (Unrestricted) provides a reserve for the costs of capping completed areas of the landfill and at the end of the landfill' s useful life, to completely close any remaining area, install all monitoring and collection systems and perform all post-closure care activities per regulatory requirements. The Equipment Replacement Fund (Unrestricted) provides funds for the future purchases, regularly scheduled replacement of major operating equipment, and any uninsured risk, in an orderly fashion as to minimize annual operating costs, maximize any trade-in or surplus value, and to provide for the best overall purchasing value. The Ground Water Protection Fund (Restricted) provides funds to address any environmental effects the operation of the landfill may have on the surrounding area. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The Host Community Fund (Restricted) provides funds for the construction and maintenance of public improvements to Authority property within the Host Community, as requested by the Host Community, and as approved in a formal public improvement plan. The Property Protection Fund (Restricted) provides funds for the one-time payments under the Property Protection Policy to property owners within the Host Community for any actual realized decline in property values as a result of their relatively close proximity to the Smith Gap Regional Landfill. 2 The Site Development Fund (Unrestricted) provides funds for the construction of subsequent phases of the Smith Gap landfill, as necessary, to provide ongoing landfill disposal capacity. The Capital Improvement Fund (Unrestricted) was established to be used for various capital maintenance items and new capital projects anticipated for the ten-year planning period. Projects may be amended as solid waste operations and the industry in general continues to evolve. The Rutrough Road Landfill (RRLF) Post Closure Fund (Restricted) provides funding for the Authority's contractual obligation to provide for the ongoing post closure care of the closed Rutrough Road Landfill. This fund was principally depleted from capital expenditures associated with the construction of a new force main and sewer line that have substantially decreased annual operating expenses. Any remaining balance in this fund is anticipated to be spent for facility care in the next two years. Accordingly, the post closure care responsibilities are now funded by our annual revenues from the operating budget and the associated costs are budgeted as ongoing line-item expenditures in the general annual operating budget. This fund will be eliminated upon the full depletion of any remaining fund balance. The Contingency Fund (Unrestricted) provides funding to stabilize year-to-year rate adjustments and to provide a source of funding for any unforeseen increases in expenses or decreases in revenue that would otherwise cause a negative balance for the Authority's operating funds. V. Reporting The Treasurer will track reserve account deposits and expenditures on a monthly basis. A monthly report will be sent to the Chief Executive Officer and the Authority's Secretary, which will be included on the Board of Directors' agenda for review at all regularly scheduled meetings. The Treasurer will also ensure that all expenditures have been through the appropriate approval process. The Chief Executive Officer will provide an annual report to the Board of Directors as to the adequacy of the funding levels of each respective reserve account. 3 ANNUAL REVIEW RVRA RESERVE FUNDS PLAN & REPORT FY 2024-2025 In accordance with the Authority's "Financial and Reserves Policy," its Chief Executive Officer reviewed its replacement reserve requirements and has determined the adequacy of the funding plan as submitted herein. The Authority, in its review, has defined adequacy to mean that sufficient funding, if funded as schednled, exists in amonnts equivalent to or exceeding the anticipated expenditures during a short-term period (next five subsequent fiscal years) and a long-te1m period (next ten subsequent fiscal years). In cases of shortfalls, the Authority may need to transfer funds from other fully funded unrestricted reserve funds. Additionally, certain amonnts may need to be borrowed, if needed, as indicated in the expenditure plan to address insufficient funding. The Authority has established the funding and expenditure plan, as outlined in the "Snnnnary of Reserve Funds: 10-Yr. Planning Period" (p.11.) This Reserve Fund Plan and subsequent report is exclusive of all previous borrowing associated construction activities related to the now operational conversion from rail to truck at the Smith Gap Landfill and Tinker Creek Transfer Station. All debt service payments are accounted for within the FY 24-25 Operating Budget as obligated by the terms of the individual agreements. In addition, the RVRA has adjusted its previous anticipation of contracted waste via the existing County Waste (a commercial hauler) agreement from I 00,000 tons annually to a more conservative estimate of 50,000 tons annually in FY'25. According to staffs review, the Equipment Reserve Fund is deemed to be inadequate for the short and long-term planning periods. Staff may continue to elect to buy used equipment or from Government Surplus and modify to fit its needs as appropriate to further manage future costs. Again, as noted above, Staff is reviewing other purchasing options including deferment, renting and/or leasing certain pieces of equipment, purchasing government surplus equipment and modifying to fit its needs. The Capital Improvement Reserve Fnnd is deemed inadequate for the short-term period and long- term period as well. Sufficient time is available to plan for the appropriate funding mechanism, however, it must be addressed. At the start ofFY'24, the Contingency Reserve Fund balance was $1,483,939. Staff does not project any expenditures or contributions to this fund in FY'25 and therefore the fund balance is anticipated to remain the same. The Authority's Policy includes a goal ofretaining 8-10% of the annual operating budget in its Contingency Reserve. This projected balance is 8.86% of the FY'25 operating budget and is therefore compliant with the Authority's Policy. 4 Again, as noted last year, the Rutrough Road Post-Closure Account Reserve Fund is nearly depleted. Annual post closure care responsibilities were moved to the operations budget starting in FY '18. Any remaining funds in the Rutrough Road Reserve account will be used exclusively for the Rutrough Road Landfill. Staff is taking measures to utilize any remaining funds in FY'25. This Fund is projected to be exhausted by FY'26 and will be eliminated from the Authority's Reserve Funds program upon its full depletion. The Site Development Reserve Fund is deemed adequate for the short and long-term periods. Phase VIII engineering will need to begin in FY'27 with construction set to start in FY'28 and completed by FY'29 spring/sununer. 5 RVRA RESERVE FUND REVIEW The retirement of all outstanding bond debt in FY 2011 subsequently relieved the Authority of its former financial requirements as previously imposed by the Master Indenture of Trust, including the establishment and funding of certain reserve funds as recorded and reported in the annual report. While no longer obligated to the terms of the Master Indenture of Trust, several previously established reserve funds remain as ongoing obligations to the Authority due to start-up and operating restrictions imposed under the Authority's separate "Landfill & Transfer Station Permit Conditions & Operating Policies," including: The Groundwater Protection Fund (formerly known as "The Environmental Fund"); The Host Community Fund; and The Property Protection Fund. Additionally, the Authority is contractually obligated to maintain the post-closure care of the closed Roanoke Landfill (a.k.a. the Rutrough Road Landfill) with funds initially established and designated expressly for this purpose in The Rutrough Road Landfill Post-Closure Fund. Therefore, these four reserve funds are designated as "Restricted" reserve accounts which must be maintained and adequately funded for their express, respective purposes. The Rutrough Road Landfill Post-Closure Fund is nearing depletion and all remaining post closure care activities have been transitioned to the operating budget and will be eliminated upon its full depletion. As part of its initial post-bond debt, fiscal responsibility, the Authority recognized that one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs beyond its operating permit and contractual requirements. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance progran1s on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies 6 and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). Therefore, the Authority established additional reserve funds for these purposes which are designated as "Unrestricted" reserve accounts since at this time there are no external conditions, other than sound financial management as outlined and approved in the RVRA RESERVES PLAN ("Plan"), requiring their existence and funding levels. The Unrestricted Funds include: The Closure Fund; The Equipment Fund; The Site Development Fund; The Capital Improvement Fund; and The Contingency Fund. The Closure, Equipment, and Site Development Funds were previously required under the former Master Indenture of Trust and funding levels were maintained and managed accordingly. The Capital Improvement and Contingency Funds, while not previously required per any outside obligation, were established and recognized as being necessary for sound financial management of the Authority's operations and its facilities. The Authority recognizes that periodically, it may need to add, delete, transfer, or amend its unrestricted funds as deemed to be in the best interest of the Authority and its members. The additional borrowing of funds ( or debt) and the Ownership of the Salem Transfer Station has also impacted the future Reserve and Financial Policies of the Authority. Per its Financial and Reserve Policy (Section III. H.), an external, third-party review of the account allocations and funding levels by a professional engineer, familiar with best management practices of solid waste operations and facilities, will occur every five (5) years to ensure the funding levels are adequate. That external review was last conducted by Draper Aden Associates (DAA) for FY 2023. Accordingly, the next external review is scheduled for FY 2028. 7 All funds required for expenditures for the five-year planning period are currently projected to be available in the individual reserve accounts, respectively, with the exception of the Equipment Reserve Fund. Sufficient funds are deemed to be available for transfer from other reserve funds for the short-term period, if necessary. Funds required for expenditures during the ten-year planning period are currently projected to be available in the individual reserve fund accounts, respectively, with the exceptions of the Equipment and Capital Improvement Reserve Funds. The Authority annually makes deposits to its reserve funds for funding future planned expenditures. These reserves allow the Authority to establish and project an orderly adjustment of its tipping fee revenues, as necessary, to prepare for future capital expenditures to coincide with its annual operating costs. Initial projections made in 1992 during the start-up, 20-year revenue bond issuance established a basis of anticipated costs and revenues for operating the new solid waste disposal system through the bond term. Three decades of actual operating experience of the Authority's systems has allowed the Authority to delay anticipated increases in tipping fees and offer rates less than originally projected. In conclusion, each reserve fund has been reviewed by staff for its adequacy to meet the planned expenditures over a short-term period of five-years and for an extended, long-term, planning period often- years. As noted previously, the Equipment Reserve Fund is showing a shortage in the short and long-term planning periods. Sufficient funds are available in the unrestricted accounts, specifically the Site Development Reserve Funds to cover this shortfall during both periods. However, utilizing this transfer of funds could require additional borrowing of funds for the future design and construction of Ph. IX which is 8 outs ide th e lo ng -term planning w ind ow. As a res u lt , the Tota l Reserve Balances rema in posit ive. T he refore, both sho rt a nd long-term rese rve balances are cauti ous ly adeq uat e. Staff re-assesses a ll the re se rves eve ry yea r and, in so me in stances. equ ipm ent replacement and /or projects ca n be de la yed o r mo ve d up depending on the s ituati ons at the time. In su mmary , w hil e deficits a re shown in th e s ho rt and the long-term rese rve acco unt s, staff be lie ves t hat the majority of th ose impacts ca n be miti gated as noted above. 9 Respectful ly S ub mitted. ,.\./\.~ Jonatha n A. Lanford Chief Executiv e Officer Roanoke Valley Resource Authority SUMMARY SUMMARY OF RESERVE FUNDS EXlrlENDITURIES/DIElrOSITS FOR FY 2025 CLOSURE FUND EQUIPMENT ENVIRONMENTAL FUND HOST COMMUNITY PROPERTY VALUE PROTECTION SITE DEVELOPMENT CAPITAL IMPROVEMENT FUND TOTALS CONTINGENCY NOTES: $ $ $ $ $ $ $ $ $ BALANCE AT PLANNED/ACTUAL EXPENDITURES 07/01/24 2024/2025 (anticipated) 1,070,870 $ 135,000 $ 251,384 $ $ 500,000 $ $ 250,000 $ $ 370,430 $ $ 2,368,356 $ $ 262,327 $ $ 5,073,367 $ 135,000 $ 1,483,939 $ -$ DEPOSITS BEGINNING BALANCE 07/01/25 $ 935,870 $ 251,384 $ 500,000 $ 250,000 $ 370,430 1,667,650 $ 4,036,006 $ 262,327 1,667,650 $ 6,606,017 -$ 1,483,939 GRAND TOTAL $ 6,557,306 $ 8,089,956 2024-2025 --------------------------- 10 RESERVE FUNDS Roanoke Valley Resou rce Authority SUMMARY Summary of Reserve Funds: Ten Year Planning Period Fiscal Year 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-3 4 Deposits Closure 0 0 200 200 200 200 200 200 200 200 200 Equipm ent 400 0 1400 1300 1250 1100 1100 1100 1100 1100 1100 Environmenta l 0 0 0 0 0 0 0 0 0 0 0 Host Community 0 0 0 0 0 0 0 0 0 0 Prop erty Protection 0 0 0 0 0 0 0 0 0 0 0 Site Development 2480 1668 1700 1700 1700 1700 1700 1700 1700 1700 1700 Capital Improvement 50 0 90 90 90 90 90 90 90 90 90 total 2931 1668 3390 3290 3240 3090 3090 3090 3090 3090 3090 Expenditures Closure 149 135 2 ,518 0 0 0 2 13 2430 0 0 0 Equi pment 942 0 4,115 3,285 1,663 1,080 2,305 1,3 20 2,645 2,815 1,844 Environmental 0 0 0 0 0 0 0 0 0 0 0 Host Community 0 0 0 0 0 0 0 0 0 0 0 Property P rotection 0 0 0 0 0 0 0 0 0 0 0 Site Development 8022 0 0 0 555 7 ,700 0 0 0 0 0 Capital Improvement 89 0 670 490 980 1250 480 150 550 150 150 total 9202 135 7303 3775 3198 10,030 2998 3900 3195 2965 1994 Balances 5 year ar 10 ye Closure 1,071 936 -1,382 -1, 182 -982 -782 -795 -3,025 -2 ,825 -2,625 -2,42 5 Eq ui pment 251 25 1 -2,464 -4,449 -4,862 -4,842 -6,047 -6,267 -7 ,812 -9,527 -1 0,27 1 Environmental 500 500 500 500 500 500 500 500 500 500 500 Host Com muni ty 250 250 250 250 250 250 2 50 250 250 250 250 Property Pro tection 370 370 370 370 370 3 70 370 370 370 370 370 Site Development 2,368 4,036 5,736 7,436 8,58 1 2,581 4,281 5,981 7,681 9,381 11,08 1 Capi tal Improvement 262 262 -3 18 -718 -1,608 -2,768 -3, 158 -3,218 -3,678 -3,738 8 -3,79 t otal 5,072 6,605 2,692 2,207 2,249 -4 ,691 -4,599 -5,409 -5,514 -5,389 3 -4,29 Summa ry of Oth er Reserve Fun ds: Ten Year Planning Pe riod Fi scal Year 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031 -32 2032-33 2033-34 Deposits Ru trough Road 0 0 0 0 0 0 0 0 0 0 0 Conti ngency 0 0 0 0 0 0 0 0 0 0 0 Ex pe nd itures Rutrough Road 0 39 3 0 0 0 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 0 Balan ces 5 year 10 ye ar Rutrough Road 69 30 0 0 0 0 0 0 0 0 0 Conti ngency 1,484 1,484 1,484 1,484 1,484 1,484 1 ,484 1,484 1,484 1 ,484 1,48 4 Total s 5 year 10 ye ar All Fu nds 6,625 8,119 4,176 3,691 3,733 -3,207 -3, 115 -3,925 -4,030 -3,905 -2,80 9 Unrestr icted Funds 5 year 10 ye ar All Fu nds 5,436 6,969 3,056 2,571 2,613 -4,327 -4 ,235 -5,045 -5, 150 -5,025 -3,92 9 2024-2025 RE SERVE FUNDS - 11 CLOSURJE FUND The Closure Fund provides a reserve for the costs of capping completed areas of the Smith Gap Regional Landfill and to install all groundwater and gas monitoring and collection systems per regulatory requirements. For the last six years, no deposits were made to Closure Accom1t. For the current plamiing period, again staff is not recommending any deposits to the Closure Reserve Account even though the Fnnds are inadequate for the immediate five-year planning period. Staff anticipates making $200,000 deposits to the Closure Acconnt thereafter. As noted, deposits may be adjusted based on revised cost estimates and an increase or decrease in the amount of waste received in future years. The Closure Reserve Acconnt funding levels are for capital costs associated with closing portions of the landfill and not intended to fund the post closure care. 12 Roanoke Valley Resource Authority CLOSURlE FUND ·./ •••• >········· f> /•.< </< . TJ1ndfitl 'qJqs~f/tu1Jd: • .·, .. ··• FISCAL YEAR 1999-20 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014--15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 BEGINNING BALANCE 2,625,000 2,882,755 3,132,755 3,382,755 3,632,755 3,882,755 4,132,755 4,382,755 4,632,755 5,672,464 6,242,647 6,769,943 5,580,352 5,486,752 5,764,252 6,042,337 6,244.470 6,434,600 5,803,419 5,162,190 5,162,190 4,677,370 4,677,370 4,677,370 1,219,642 1,070,870 935,870 -1,382,393 -1,182,393 -982,393 -782,393 -795,078 ANNUAL DEPOSIT 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 1,050,000 600,000 600,000 400,000 100,000 300,000 300,000 300,000 200,000 200,000 250,000 0 0 0 0 0 0 0 200,000 200,000 200,000 200,000 200,000 200.000 EXPENSES 0 0 0 0 0 0 0 0 10,291 29,817 72,704 1,589,591 193,600 22,500 21,915 97,867 9,870 831,181 891,229 0 484,820 0 0 3,457,728 148,772 135,000 2,518,263 0 0 0 212,685 2,429,714 ENDING BALANCE 2,875,000 3,132,755 3,382,755 3,632,755 3,882,755 4,132,755 4,382,755 4,632,755 5,672,464 6,242,647 6,769,943 5,580,352 5,486,752 5,764,252 6,042,337 6,244,470 6,434,600 5,803,419 5,162,190 5,162,190 4,677,370 4,677,370 4,677,370 1,219,642 1,070,870 USES Phase I Design Phase I Design & LFGCCS Phase I Design & LFGCCS Complete LFGCCS Misc. LFGCCS & LFGTE Closure & Misc LFGCCS Misc. LFGCCS Engineering Engineering Phase I Engr. & Constr. (7.6 Ac) Phase I Engr. & Constr. (7.6 Ac) Engr & Const LFG expansion HDR Task 1-11 Closure & Ph. VII 935,870 Phase II Design & QC/QA -1,382,393 Phase II Construction (10 Ac) -1, 182,393 -982,393 -782,393 -795,078 Closure Design (TBD) -3,024, 792 Closure Construction (TBD) 2030-32 -3,024, 792 200,000 -2,824, 792 Note: Additional funding from Surplus ($550,000) was added from FY06/07 budget in FY 07/08 Also, $3,000,000 was transferred to Site Development in FY 22/23. 2024-2025 RESERVE FUNDS 13 EQUIPMENT FUND The Equipment Fund is established to provide funds for the regularly scheduled replacement purchases of major operating equipment. No deposits for FY '25 are planned for new equipment. For FY 2026 and beyond, Staff has shown an increase in the funding levels to between $1, I 00,000 and $1,400,000 provided funds are available. The Equipment Reserve Account shows a negative balance of $2,464,000 at the end of FY '26 with a continued increase in the deficit going forward at the proposed funding levels. The Authority owns and operates a fleet of fifty walking- floor trailers used daily to transport MSW from its transfer stations to the Smith Gap Landfill. Staff will continue to identify any obsolete or other excess machinery as part of nonnal operations that may generate additional revenues. Staff will prepare a Board Report declaring this equipment as surplus and to be auctioned off. The exact funds the Authority may recoup is unknown; therefore, no additional funding from the sale of surplus equipment is shown. Staff continuously evaluates all purchasing options and has begun to evaluate lease options as well when replacing a piece of equipment to ensure costs are managed. The Equipment Reserve fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 14 -Roanoke Valley Resource Authority EQUIPMENT FUND - ~· < .•·.·· .·· .•· .. ·. --.. • ··•·i.•••.·.·c·· S•>F/,,.> .• .. •. . . .· . . · .. · ~qlJipme11,t.Reserve Fund) . .·····?.:y} .,,. ·.···. ' ', -' • ,, -·' • ',. ''' '' .•', .. FISCAL BEGINNING ANNUAL ENDING YEAR BALANCE DEPOSIT EXPENSES BALANCE Detailed Schedule 2000-01 3,214,650 375,000 555,535 3,034,115 2001-02 3,034,115 375,000 987,595 2,421,520 2002-03 2,421,520 375,000 680,098 2,116,422 2003-04 2,116,422 400,000 459,327 2,057,095 2004-05 2,057,095 400,000 561,464 1,895,631 2005-06 1,895,631 400,000 323,589 1,972,042 2006-07 1,972,042 400,000 492,652 1,879,390 2007-08 1,879,390 674,231 1,280,731 1,272,890 2008-09 1,272,890 400,000 1,103,483 569,407 2009-10 569,407 600,000 351,088 818,319 2010-11 818,319 600,000 625,485 792,834 2011-12 792,834 600,000 937,839 454,995 2012-13 454,995 1,250,000 651,277 1,053,718. 2013-14 1,053,718 1,100,000 858,452 1,295,266 2014-15 1,295,266 1,100,000 1,292,433 1,102,833 2015-16 1,102,833 1,000,000 316,228 1,786,605 2016-17 1,786,605 1,000,000 1,443,855 1,342,750 2017-18 1,342,750 1,400,000 1,518,729 1,224,021 2018-19 1,224,021 268,412 1,146,681 345,752 2019-20 345,752 200,000 241,463 304,289 2020-21 304,289 0 220,406 83,883 2021-22 83,883 1,239,326 96,397 1,226,812 2022-23 1,226,812 383,380 816,419 793,773 2023-24 793,773 400,000 942,389 251,384 2024-25 251,384 0 0 251,384 See Attached 2025-26 251,384 1,400,000 4,115,000 -2,463,616 See Attached 2026-27 -2,463,616 1,300,000 3,285,000 -4,448,616 See Attached 2027-28 -4,448,616 1,250,000 1,662,950 -4,861,566 See Attached 2028-29 -4,861,566 1,100,000 1,080,000 -4,841,566 See Attached 2029-30 -4,841,566 1,100,000 2,305,000 -6,046,566 See Attached 2030-31 -6,046,566 1,100,000 1,320,000 -6,266,566 See Attached 2031-32 -6,266,566 1,100,000 2,645,000 -7,811,566 See Attached 2032-33 -7,811,566 1,100,000 2,815,000 -9,526,566 See Attached 2033-34 -9,526,566 1,100,000 1,843,836 -10,270,402 See Attached '-2024 2025 -RESERVE FUNDS - 15 J::;::5C5 -• I .~: ... ,---·-•s--·•·--• 1~lfi2tJB~iJuiJfiliiti~ilii~1ii.eJit:~?jW,~(;j ' Equipment Description j year I site FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 I FY 2029-30 I FY 2030-31 FY 2031-32 I FY 2032-33 I FY 2033-34 Volvo EC 300 D Excavator 2011 SG $300,000 $400,000 CAT D 8 (Equivalent) John Deere Bulldozer ~q_ I<) $700,000 2021 SG 2012 SG $765,0001 I $700,000 @_~con~.) Cat 826H #1 ComE_actor (Recond.) BoIIlllJ;/722 RB-4 El~_ ~elican Sweeper (Recond.)Cat 826 G #3 Com_ractor $650,000 $700,000 2003 SG 2019 SG SG 2013 SG $250,0001 I I I I $713,836 $750,000 --- CAT 730 -Ton Haul Truck 2017 SG $600,000, $700,000 CAT 730-Ton Haul Truck 2017 SG $600,000 $700,000 Cat 130G Motor Grader VolvoEC235 Yale Forklift $250,000 1976 SG 2019 SG 2019 SG $300,0001 I I $250,000 $50,000 New Holland 2000 SG I $30,000 ---- Ford 150 Crew Cab -ReE_lace W Gator 2009 SG $50,000 $60,000 Ford F 150 Crew Cab -Re.E_lace Gator Frei~t Car Mobile Lube Truck Silverado Ex_Elore2018 2013 SG 2011 SG 2017 SG 2018 SG sso,ooo, $40,000 $40,000 $60,000 $200,0001 I I I $40,000 Military Vehicle # 2 -Used 2019 SG $150,000 Ventrac Slope mower 2022 SG $5o,oool I $50,000 New Vibratory Roller 2023 SG i $100,000.00 I SUB-TOTAL so: $1,690,000 $1,340,000 $950,000 $500,000J $1,215,000 $870,000 $1,200,000 $1,450,000 $1,083,836 Deffered Equipment Needs FY 25 $1,690,00o_[ 10 year total $10,298,836 Average Equipment Age for Site 13.15 Required funding ten year $ 1,029,884 16 ~ J•••i:~1~";tfiJIJ/1,,iJ:WjjJJ~~;1«~iiti~tiifs¢h1tM~1Ji• - Equipment Description year site • FY 2024-25 FY 2025-26 I FY 2026-27 I FY 2027-28 , FY 2028-29 I FY 2029-30 I FY 2030-31 FY 2031-32 I FY 2032-33 I FY 2033-34 Jolm Deere Vvheel loader 744 2016 TCTS $460,000 $460,000 Jolin Deere 544 K 2015 TCTS $280,000 $280,000 VolvoEC220 2016 TCTS $300,000 $350,000 VolvoEC220 2016 TCTS $300,000 $350,000 Morbark 6600 2016 TCTS $1,000,000 Doosan DX190 2007 TCTS $300,000 Elgin Pelican 2015 TCTS [ Mobile Lube Truck 1997 TCTS $180,0001 I I $290,000 $180,000 Dodge Service Truck (DW) 2016 TCTS $160,000 $160,000 Dodge SUV OeffJ 2016 TCTS $40,000 $40,000 Chevrolet 250 Pick-up truck 2007 TCTS $40,000 $40,000 Freighlliner (Rebuild) /Roll-Off 2005 TCTS $150,000 $180,000 Green Box/ Containers 4 -40 yd 2016 TCTS $50,0001 $50,0001 $50,0001 $50,000 Recycling Green Box 1-20 yd 1996 TCTS $50,000 Explore 2015 TCTS $40,000 I I $40,000 Toyota Tru.ck (Kenny) 2017 TCTS $40,000 $40,000 Tico Truck # 1 2016 TCTS $160,000 I $160,0001 Tica Truck # 2 2016 TCTS $160,000 i I I $160,000 SUB-TOTAL $0 $1,650,000 $1,460,000 $260,000 $350,000 $420,000 $210,000 $940,000 $920,000l $380,000 ~ I.•>• ?GRAND TOT;,>;[.. • · •" :; $6< •ist~s&p~,\'Ir:s,f,'#.fo;ao'olc ts.c:itiao;Q'0g:,.;I•$'$s0,11flo . . ~jo;J)llcr\xt • ;$2±0,oaci, .. ;$9iiQ;Qoot•. • •·, $920,ooo .· ·•·· ·•···· $qsq,o(Jo Deffered Equipment Needs FY 25 $380,ooo! 10 year total $6,590,000 Average Equipment Age for Site 12.048 J l Required funding ten year $ 659,000 17 ~ ,>·. •··.-•··•.·•.·· ,.•-·•··.•· CC ? ; '; • U~fiJ~"if.1iii.ffijj~f!ilii£iP~«t~~fjk'!it'd/iil"e) /i \; •• ·. •• •••· ... ·····•'·-··•···.· .. ·•.-·•·· I ' Equipment Description year site FY 2024-25 FY 2025-26 FY 2026-27 j FY 2027-28 FY2028-29 FY 2029-30 FY2030-31 FY 2031-32 FY2032-33 FY2033-34 Wheel Loader -John Deere 744 Kil 2018 STS $285,000 j $285,000 Excavator Volvo (ECR 235) 2017 ' STS $265,000 ! $265,000 Excavator CAT 325FL CR 2018 STS I $272,950 $300,000 IElg:in Pelican -sweeper 2017 STS $150,000 Service Truck 2010 STS ' $40,000 i $40,000 Walking Floor Trailers (Replace 1 ea yr) 2016 STS $180,000 $180,000 $180,000 $180,000 i $180,000 $180,000 $180,000 $180,000 $180,000 Tico Yard tract.or # 3 I 2016 STS $170,000 $170,000 Ottawa 30 Commando Switch Trk ! 2006 STS $50,000 Ottawa YT 30 Shuttle Trk 2006 STS $50,000 ' : ' Ford 150 Extended Cab 2013 STS Green Box/ Container 2016 STS $40,000 $40,000 New Yard Tractor 2023 STS $20,000 Zero-Tum Mower 2023 : STS $20,000 Skid Steer Loader 2020 STS I i $50,000 $50,000 i i SALEM TRANSFER STATION :$ -$ 775,000 $ 485,000 $ 452,950 $ 230,000 i $ 670,000 $ 240,000 $ 505,000 $ 445,000 $ 380,000 ! I S:MITHGAP j$ -$ 1,690,000 $ 1,340,000 $ 950,000 $ 500,000 $ 1,215,000 $ 870,000 $ 1,200,000 $ 1,450,000 i $ 1,083,836 TINKER CREEK $ -$ 1,650,000 $ 1,460,000 $ 260,000 $ 350,000 $ 420,000 $ 210,000 $ 940,000 $ 920,000 $ 380,000 I ! -~ • ' \} iei%<ND tot Ai:. ', ' • .··•··•· • • .••· < $ ;'; • 'ii,. }$ '4_f:15idefd?6:ftz\2ss;l-/qilic7$'i 'i'/~.z;§sq \$ 1t;oso;~oo •) C:i;'fo's;ooo $ 'i;s~o,tion ':," 2;,J;i~}oJio $\ '2;&1s;1foo $ . t;S4:i;S36 ! ! ' ~ Deffered Equipment Needs FY 25 ! $310,000 1 0 year total $21,071,786 Average Equipment Age for Site 8.36 Tinker Creek Transfer Station $ 6,590,000 31.27% Salem Transfer Station $ 4,182,950 19.85% Date: Smith Gap $ 10,298,836 48.88% By: ' Available Funds on July 1, 2024 $ 251,384 I I i Required funding ten year ! $ 2,082,040 18 GROUNDWATER PROTECTION FUND The Groundwater Protection Fund (formerly the Enviromnental Fund) is established to provide funds, if needed, to address any adverse enviromnental effects on the surrounding area within the Host Community area that may result from the operation of the Smith Gap Regional Landfill. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The existing fund balance is $500,000 and is adequate for the immediate five-year plarming period as shown. No additional deposits are plarmed at this time. 19 -Roanoke Va ley Resource Authority GROUNDWATER - RESERVE FUND • ; .• , '· • ', ,-: ;_-:.·::· ; ' .. -~ -::.--·_.-,' •. i•·:•,:,. .-_·:_ ,-:.'i ' ' ' ······•·.· ' ' '·/:,)i,,J:• : ; <. ·•.·; ' :---:·_:;-,_ .;J;;,,Juh#watet.R,e$Jrve··l!'iYnJ .•····• .. "''/ . . ', > .•·.· • .•. ·•··,,• •. FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 2001-02 500,000 0 0 500,000 No Activity 2002-03 500,000 0 0 500,000 No Activity 2003-04 500,000 0 0 500,000 No Activity 2004-05 500,000 0 0 500,000 No Activity 2005-06 500,000 0 0 500,000 No Activity 2006-07 500,000 0 0 500,000 No Activity 2007-08 500,000 0 0 500,000 No Activity 2008-09 500,000 0 0 500,000 No Activity 2009-10 500,000 0 0 500,000 No Activity 2010-11 500,000 0 0 500,000 No Activity 2011-12 500,000 0 0 500,000 No Activity 2012-13 500,000 0 0 500,000 No Activity 2013-14 500,000 0 0 500,000 No Activity 2014-15 500,000 0 0 500,000 No Activity 2015-16 500,000 0 0 500,000 No Activity 2016-17 500,000 0 0 500,000 No Activity 2017-18 500,000 0 0 500,000 No Activity 2018-19 500,000 0 0 500,000 No Activity 2019-20 500,000 0 0 500,000 No Activity 2020-21 500,000 0 0 500,000 No Activity 2021-22 500,000 0 0 500,000 No Activity 2022-23 500,000 0 0 500,000 No Activity 2023-24 500,000 0 0 500,000 No Planned Uses 2024-25 500,000 0 0 500,000 No Planned Uses 2025-26 500,000 0 0 500,000 No Planned Uses 2026-27 500,000 0 0 500,000 No Planned Uses 2027-28 500,000 0 0 500,000 No Planned Uses 2028-29 500,000 0 0 500,000 No Planned Uses 2029-30 500,000 0 0 500,000 No Planned Uses 2030-31 500,000 0 0 500,000 No Planned Uses 2031-32 500,000 0 0 500,000 No Planned Uses 2032-33 500,000 0 0 500,000 No Planned Uses 2033-34 500,000 0 0 500,000 No Planned Uses -RESERVE FUNDS --2024 2025 20 HOST COMMUNITY FUND The Host Community Fund is established to fund the construction, operation, and/or maintenance of public improvements for the benefit of the Host Community which is defined as the area within a 5,000 ft. radius of the Smith Gap Regional Landfill property lines. Funded improvements will be established with input from the Host Community and set out in a public improvement plan as prepared and presented to the Authority by the Bradshaw Citizens Association (BCA). Originally, annual deposits were made in the amount of $10,000 on a monthly basis with the balance not to exceed $150,000. However, the Host Community with assistance from Staff, increased the limit from $150,000 to $250,000 in FY 2014. The Host Community, through the BCA, is exploring its options for the use of the Host Commw1ity Fund. Existing and proposed funds are adequate for the immediate five-year planning period as shown. 21 -Roanoke Valley Resource Authority HOST COMMUNITY - I. '' ., '' ti··· •. ' ' -:. -; .·,,, ' : ,, < '" <: ·,. '' ,·,' . ·,. <.>: • -\.'··-,,_,,"• ·:>:\:(:-",-\/'•·· •• • .... ,. •... !flokt.·"¢ lJirifittn1it. JJekc:w~i'#,,I1t. ?'.··· '· ,' ,· < ·r'.. ,,'-){J;f:1)/' • I ' '.,' FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1994-95 8,000 10,000 0 18,000 1995-96 18,000 10,000 a 28,000 1996-97 28,000 10,000 29,385 8,615 Computers ($25,385), F&R ($4,000) 1997-98 8,615 10,000 615 18,000 Playground Equipment 1998-99 18,000 10,000 0 28,000 1999-20 28,000 10,000 0 38,000 2000-01 38,000 10,000 0 48,000 2001-02 48,000 10,000 0 58,000 2002-03 58,000 10,000 0 68,000 2003-04 68,000 10,000 0 78,000 2004-05 78,000 10,000 0 88,000 2005-06 88,000 10,000 0 98,000 2006-07 98,000 10,000 0 108,000 2007-08 108,000 10,000 0 118,000 2008-09 118,000 10,000 0 128,000 2009-10 128,000 10,000 0 138,000 2010-11 138,000 10,000 0 148,000 No Planned Uses 2011-12 148,000 10,000 3,681 154,319 Intranet/property 2012-13 154,319 0 4,319 150,000 Intranet/capped 2013-14 150,000 10,000 525 159,475 Misc. Expenses 2014-15 159,475 10,000 0 169,475 No Known Uses 2015-16 169,475 10,000 0 179,475 No Known Uses 2016-17 179,475 10,000 0 189,475 No Known Uses 2017-18 189,475 10,000 0 199,475 No Known Uses 2018-19 199,475 10,000 0 209,475 No Known Uses 2019-20 209,475 10,000 0 219,475 No Known Uses 2020-21 219,475 10,000 0 229,475 No Known Uses 2021-22 229,475 10,000 0 239,475 No Known Uses ~ 2022-23 239,475 10,000 0 249,475 No Known Uses 2023-24 249,475 525 0 250,000 No Known Uses 2024-25 250,000 0 0 250,000 No Known Uses 2025-26 250,000 0 0 250,000 No Known Uses 2026-27 250,000 0 0 250,000 No Known Uses 2027-28 250,000 0 0 250,000 No Known Uses 2028-29 250,000 0 0 250,000 No Known Uses 2029-30 250,000 0 0 250,000 No Known Uses 2030-31 250,000 0 0 250,000 No Known Uses 2031-32 250,000 0 0 250,000 No Known Uses 2031-32 250,000 0 0 250,000 No Known Uses 2032-33 250,000 0 0 250,000 No Known Uses 2033-34 250,000 0 0 250,000 No Known Uses ,_ 2024 2025 " RESERVE FUNDS - 22 PROPERTY PROTECTION FUND The Property Protection Fund provides funds for payments under the Property Value Protection Policy for any actual decline in property values that may be directly attributed to their proximity to the Smith Gap Regional Landfill, as determined and outlined under the Policy. The Property Protection Fund balance of $370,430 is deemed to be sufficient for its intended purpose. Deposits to this fund may also be made from the proceeds of any property purchased and then resold under the terms of the Policy. Existing funds are adequate for the immediate five-year planning period as shown unless there is a major unforeseen issue arising at the landfill. 23 -Roanoke Valley Resource Authority -PROPERTY ?-: .. ,;,,-..... ·•·.· ..•. -••··.· ...• -. ii"JJr~iii,,Q~i~;}Ji.~ise;&e.FttJd,. .•··.·••• .. • .. <.,.. ,j· '. },{, FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1999-20 502,099 0 150 501,949 Appraisal -Brunk 2000-01 501,949 0 0 501,949 None 2001-02 501,949 0 125,317 376,632 Crawford , Johnson 2002-03 376,632 0 697 375,935 Miscellaneous 2003-04 375,935 92,258 25,000 443,193 Sale of Crawford, Markle 2004-05 443,193 0 0 443,193 None 2005-06 443,193 0 0 443,193 None 2006-07 443,193 0 0 443,193 None 2007-08 443,193 0 0 443,193 None 2008-09 443,193 0 0 443,193 None 2009-10 443,193 0 0 443,193 None 2010-11 443,193 0 0 443,193 None 2011-12 443,193 0 0 443,193 None 2012-13 443,193 0 0 443,193 None 2013-14 443,193 0 0 443,193 None 2014-15 443,193 0 45,950 397,243 Sale of 8385 Bradshaw Rd 2015-16 397,243 200,000 212,464 384,779 See Note Below 2016-17 384,779 0 150 384,629 Misc Expense 2017-18 384,629 0 0 384,629 None 2018-19 384,629 0 0 384,629 None 2019-20 384,629 0 14,199 370,430 8827 Williby Road 2020-21 370,430 0 0 370,430 None 2021-22 370,430 0 0 370,430 None 2022-23 370,430 0 0 370,430 None 20,23-24 370,430 0 0 370,430 None Projected 2024-25 370,430 0 0 370,430 None Projected 2025-26 370,430 0 0 370,430 None Projected 2026-27 370,430 0 0 370,430 None Projected 2027-28 370,430 0 0 370,430 None Projected 2028-29 370,430 0 0 370,430 None Projected 2029-30 370,430 0 0 370,430 None Projected 2030-31 370,430 0 0 370,430 None Projected 2031-32 370,430 0 0 370,430 None Projected 2032-33 370,430 0 0 370,430 None Projected 2033-34 370,430 0 0 370,430 None Projected '----2024 2025 RESERVE FUNDS - 24 SITE DEVELOPMEl\fT FUND The Site Development Fund provides funds for the construction of subsequent phases of the Smith Gap Regional Landfill cells. For the current planning period (FY '25), funding levels are planned at $1,638,000 due to the planned construction of Phase VIII in FY '28-29. The proposed funding level increases to $1,700,000 for FY '26 and going forward which provides sufficient funds in the short-and long- term. The amount of air space used is reviewed every year and adjustments to planned funding levels are made as necessaiy. 25 -Roanoke Valley Resource uthority -A SITJE DJEVJELOPMJENT -:•.7" ..,, ,',·--:' s,t~•~;JttJ)~~~~ ~~i~~tr~a~,, i)i' \ , ,'' ... , ,'., ' ?(', <.:.::.-••• ._ .· ',,,,·:,,:_, , ,'• FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1999-20 3,205,000 500,000 914,591 2,790,409 Phase Ill/IV Construction 2000-01 2,790,409 500,000 660,033 2,630,376 Phase Ill/JV Construction 2001-02 2,630,376 500,000 104,491 3,025,885 Misc. Engineering 2002-03 3,025,885 500,000 105,973 3,419,912 Misc. Engineering -- 2003-04 3,419,912 500,000 167,375 3,752,537 Misc. Engineering 2004-05 3,752,537 500,000 47,057 4,205,480 Misc. Engineering 2005-06 4,205,480 500,000 41,582 4,663,898 Misc. Engineering 2006-07 4,663,898 500,000 904,313 4,259,585 Phase V Construction 2007-08 4,259,585 1,500,000 4,414,187 1,345,398 Phase V Construction 2008-09 1,345,398 500,000 1,096,295 749,103 Phase V Construction 2009-10 749,103 300,000 98,985 950,118 Phase V Construction 2010-11 950,118 100,000 0 1,050,118 No Expentiture 2011-12 1,050,118 100,000 0 1,150,118 No Expentiture 2012-13 1,150,118 500,000 0 1,650,118 No Expentiture 2013-14 1,650,118 500,000 0 2,150,118 No Expentiture 2014-15 2,150,118 500,000 0 2,650,118 No Expentiture 2015-16 2,650,118 500,000 0 3,150,118 No Expentiture 2016-17 3,150,118 500,000 598,125 3,051,993 Phase VI Construction 2017-18 3,051,993 700,000 2,576,778 1,175,215 Phase VI Construction 2018-19 1,175,215 850,000 14,235 2,010,980 Stormwater Study 2019-20 2,010,980 400,000 49,735 2,361,245 See Attached 2020-21 2,361,245 0 2,505 2,358,740 See Attached 2021-22 2,358,740 277,261 19,858 2,616,143 Misc. Engineering 2022-23 2,616,143 5,559,640 265,724 7,910,059 Misc. Engineering 2023-24 7,910,059 2,479,908 8,021,611 2,368,356 Phase Vil Construction & PM 2024-25 2,368,356 1,667,649 0 4,036,005 No Expenditure 2025-26 4,036,005 1,700,000 0 5,736,005 No Expenditure 2026-27 5,736,005 1,700,000 0 7,436,005 No Expenditure 2027-28 7,436,005 1,700,000 555,243 8,580,762 Phase VIII Engineering 2028-29 8,580,762 1,700,000 7,700,000 2,580,762 Phase VIII Construction & PM 2029-30 2,580,762 1,700,000 0 4,280,762 No Expenditure 2030-31 4,280,762 1,700,000 0 5,980,762 No Expenditure 2031-32 5,980,762 1,700,000 0 7,680,762 No Expenditure 2032-33 7,680,762 1,700,000 0 9,380,762 No Expenditure 2033-34 9,380,762 1,700,000 0 11,080,762 No Expenditure ~-2024-2025 RESERVE FUNDS - 26 ~ Roanoke Valley Resource Authority SITE DEVELOPMENT SMITH GAP LAN[)FILL 'FISCAL .. • .•. \:/,··•·· •• •• •. ·'.:':. ·•r . .,•·>•· .. •.• • .. • ····•·•··.··•··•• •• i ·, • ,·····• ·•· • ... • ••• EJ(~e.Nsli~tC· ··.'YeAR···•·. ' • / • , .i A<::±11/n'x< \. •·, .. · < . ..... •• , .· .·••··••····.•··· • 2018-19 no activity $ -$ - 2019-20 no activity $ -$ - 2020-21 no activity $ -$ - 2021-22 Misc. Engineering $ 598,125 $ 598,125 2022-23 Misc. Engineering $ 2,576,778 $ 2,576,778 2023-24 Construction phase VII Liner (10.07ac) & $ 8,021,611 $ 8,021,611 Construction management (CQ/CA) 2024-25 no activity $ -$ - 2025-26 no activity $ -$ - 2026-27 no activity $ -$ - --2024 -2025 Reserve Funds 27 Roanoke Valley Resource Authority • FIS<::,I\L " ·•i, ... ·<:.· .•• .. .· ... ! / '," ;,•,.,.;,, . YEJ\Ri • /.:=-<''·_/:· .--.,, c' /;:,)':·/-~-• ,·.•,··•A'¢T1v1fix.· ... 2027-28 Phase VIII Engineering 2028-29 Construction phase VI II Liner (8.8ac) Construction management 2029-30 no activity 2030-31 no activity 2031-32 no activity 2032-33 no activity estimated costs available funds 7/1/2024 additional funds required annual deposits required NOTES SITJE DJEVJELOPMJENT COSTS CONTINUED ··••· •. >·-,·•-·•·· <. ·.r ,:. .. .'.·;r'.:;: /·.<:\:_'-i-•• ,,("' ;;; .. •~x~~N$E~·i'{ ;'° .... ·_ .... ,_>, ·> _--: . ;>( : ' $ 555,243 $ 555,243 $ 7,020,382 $ 7,700,000 $ 679,618 $ -$ - $ -$ - $ -$ - $ -$ - $ 8,255,243 $ 2,368,356 $ 5,886,887 deposit years 5 $ 1,177,377 Projections based on actual and estimated costs. 2024 -2025 Reserve Funds 28 CAPITAL IMPROVEMENT FUND In FY 2008 -2009, The Capital Improvement Fund was established by the Authority, outside the Master Indenture of Trust, to be used for various capital maintenance items and new projects anticipated for the short and long-term ten-year planoing periods. Examples of the projects include concrete floor overlay, facility updates (i.e. carpet/flooring, bathroom/locker room/break room remodels), re-surfacing all asphalt internal roads and parking lots, replacing the heating and cooling systems, renovation and maintenance of all existing building structures, construction of a residential service area, and possibly a new and additional automated, in-bound scale. Projects may be added or amended as the solid waste operations and industry continues to evolve and funds are available. Due to the newly identified projects on the following page, there are deficits shown in the five-year planoing period and funding levels are insufficient to fully fund all the improvements that are identified. There are deficits shown in ten-year planning period as well. The Capital Improvement Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 29 - Roanoke Valley Resource Authority FISCAL YEAR 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 2023-2024 BEGINNING BALANCE 460,000 638,644 518,727 498,456 489,556 993,165 390,151 -19,677 250,009 453,142 952,628 211,082 211,082 211,082 301,082 262,327 262,327 -317,673 -717,673 -1,607,673 -2,767,673 -3,157,673 -3,217,673 -3,677,673 -3,737,673 ANNUAL DEPOSIT 200,000 200,000 200,000 100,000 613,407 190,000 390,000 390,000 253,133 860,000 0 0 0 90,000 50,000 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 EXPENSES 21,356 319,917 220,271 108,900 109,798 793,014 799,828 120,314 50,000 360,514 741,546 0 0 0 88,755 0 670,000 490,000 980,000 1,250,000 480,000 150,000 550,000 150,000 150,000 30 CAPITAL - ENDING BALANCE 638,644 518,727 498,456 489,556 993,165 390,151 -19,677 250,009 453,142 952,628 211,082 211,082 211,082 301,082 262,327 262,327 -317,673 -717,673 ··1,607,673 -2,767,673 -3,157,673 -3,217,673 -3,677,673 -3,737,673 -3,797,673 USES SG Dust & Od Control Tipper & TS Floor Tipper & Hollins Road Tipper & Roofing RSA Engring & Dirt, HVAC RSA & Roofing TS RSA RSA Bond $ Deposit Misc Work Outbound Scale No Expense No Expense No Expense SG Scales & Salem Floor No Expense See Attached See Attached See Attached See Attached See Attached See Attached See Attached See Attached See Attached RESERVE FUNDS - ~ Roanoke Valley Resource Authority CAPITAL IMPROVlEMENT . .:::c.'..i/:.· • ·prcijecttist' ; ,' > · •. i .. / .'.F".(20;?:4-ZS: JiYj{izS:2&;' !'Yi~w, ,'ey.".lo27c1s;; : ia§.2028'~t: , :FY'2~:eo. i /. W~qSzt ' . it,::s1.-'.i:l' • ;R\?2•33 .... ff33'M Concrete Slab & Retaining Wall (Mulch) $400,000 Overlay Floor (STS) One Side $100,000 $100,000 Overlay Floor (TCTS) One Side $100,000 $100,000 Asphalt Resurfacing (SG) $150,000 $150,000 Asphalt Resurfacing (SG) Spur Rd. Entrance $200,000 $200,000 Roofing Repairs (STS) $300,000 Roofing Repairs (SG) $300,000 Roofing Repairs (TCTS) $300,000 Concrete Truck Turning Pad (TCTS) $90,000 Repaint Parking Pads For Trailers (TCTS) $25,000 Asphalt Resurfacing (TCTS) Tvvo Part $150,000 $150,000 $150,000 $150,000 Replace Shop Garage Door (SG) $20,000 Replace Fuel Tank and Pumps (SG) $150,000 Resurface Entrance And Parking (SG) $200,000 Pave Employee Parking Area (SG) $200,000 Replace Electric Panels On Tip Floor (SG) $120,000 Repair Site Fencing (SG) $45,000 Drain & Clean Fresh Water Tank (SG) $50,000 Security Cameras (SG) $70,000 Security Cameras (STS) $70,000 Scale lntercome System (STS) $5,000 Upgrade Restrooms (SG) $20,000 Upgrade Restrooms (TCTS) $20,000 Upgrade Exterior Sile Lighting (STS) $20,000 Upgrade Restroom & Break Room (STS) $25,000 Replace Old HVAC System (STS) $30,000 Repave Entrance & Exit To Tip Floor (STS) $100,000 Repave Trailer Parking Lot (STS) $300,000 Asphalt Resurfacing Scales to Tipper Floor STS) $50,000 Upgrade Scale House & Restroom (TCTS) $80,000 Upgrade Scale House & Restroom (STS) $80,000 Replace HVAC System (TCTS) $100,000 ITotals $ . $ 670,000 $ 490,000 $ 980,000 $ 1,250,000 $ 480,000 $ 150,000 $ 550,000 $ 150,000 $ 150,000 Deffered Equipment Needs FY 25 $260,000 Totals $ 4,870,000 Annual Deposits Required $ 541,111 2024-2025 Reserve Funds 31 RUTROUGH ROAD LANDFILL JPOST-CLOSURE FUND The Rutrough Road Landfill Post-Closure Fund (RRLF PC Fund) was established with an initial contribution of $5,500,000 per the terms of the "Implementation Agreement For (i) Distribution and Indemnification Agreement dated October 23, 1991, and (ii) Assignment Agreement dated October 23, 1991." The sole purpose of the RRLF PC Fund was to provide the funding necessary for the Authority to manage the post-closure care of the closed Rutrough Road Landfill until (i) such time as the funds in the account are depleted; or, (ii) the Authority determines the accotmt is no longer needed for its intended purpose, in which case, any funds remaining in the account shall be available for use by the Authority for any authorized purpose. The RRLF PC Fund is essentially depleted. Funds will remain in the Rutrough Road account to cover pump replacement/repair, site maintenance, or any other items that may arise. We anticipate that the remaining balance will be depleted by FY'26 when this Reserve account will be deleted from future Budgets. 32 RPANOKE VALLEY RESOURCE AUT!lpRllY APPJ<OXJMATt POS1"-CL0$UJ<E !,l!,AE,COSTS RUTROUGH ROAD.•LANDRLL FOR TH~ ¥EARS 19;], THR<>QGJ-1 2-025 Da.te: February 5, 2024 Cap Main!. ROAD G/W GASSYST LEACHATE TOTAL INITIAL INTEREST FUND YEAR &ESC MAlNT MISC MOWING SAMPLING O&M O&M CAPITAL AOMIN EXPENSES DEPOSIT INCOME BALANCE 1996 $ $ $ $ $ $ $ $ $ $ 260,602 $ 6,452,077 $ 367,686 $ 6,559,161 1997 $ $ $ $ $ $ $ $ $ $ 143,180 $ 6,561,769 $ 296,018 $ 6,714,607 1998 $ $ $ $ $ $ $ $ $ $ 699,337 $ 6,772,712 $ 415,543 $ 6,488,918 1999 $ $ $ $ $ $ $ $ $ $ 373,485 $ 6,656,586 $ 357,990 $ 6,641,091 2000 $ $ $ $ $ $ $ $ $ $ 274,596 $ 6,502,918 $ 454,557 $ 6,682,879 2001 $ 5,239 $ 559 $ 7,705 $ $ 57,565 $ 18,323 $ 98,018 $ 35,819 $ 40,659 $ 263,887 $ 6,418,992 $ 483,446 $ 6,902,438 2002 $ $ $ 11,431 $ $ 50,100 $ 8,402 $ 61,006 $ 4,958 $ 47,553 $ 183,450 $ 6,718,988 $ 215,808 $ 6,934,796 2003 $ 36,853 $21,141 $ 6,479 $ $ 44,057 $ 14,130 $ 146,909 $ $ 52,589 $ 322,159 $ 6,612,637 $ 118,499 $ 6,731,136 2004 $ $ $ 7,231 $ 5,347 $ 83,773 $ 11,443 $ 178,053 $ 108,874 $ 59,301 $ 454,021 $ 6,277,115 $ 87,268 $ 6,364,383 2005 $ 3,800 $ $ 10,295 $ 5,347 $ 74,232 $ 19,543 $ 327,074 $ 283,422 $ 62,665 $ 786,379 $ 5,578,005 $ 86,747 $ 5,664,751 2006 $ $ $ 9,694 $ 5,347 $ 59,511 $ 11,493 $ 218,653 $ 83,006 $ 67,205 $ 454,908 $ 5,209,843 $ 181,687 $ 5,391,530 2007 $ $ $ 2,627 $ 5,880 $ 32,548 $ 25,751 $ 244,000 $ $ $ 307,230 $ 5,084,300 $ 249,892 $ 5,104,903 2008 $ $ 3,500 $ 16,682 $ 6,500 $ 34,172 $ 9,480 $ 129,604 $ 27,736 $ $ 378,869 $ 5,104,903 $ 230,103 $ 5,059,804 2009 $ $ 1,658 $ 4,202 $ 8,815 $ 43,774 $ 17,230 $ 187,143 $ $ $ 262,822 $ 4,842,081 $ 104,100 $ 4,901,082 2010 $ 19,927 $ 3,491 $ 32,078 $ 8,815 $ 112,082 $ 30,869 $ 327,489 $ $ $ 534,751 $ 4,366,331 $ 25,384 $ 4,391,715 2011 $ 7,775 $ $ 2,794 $ 8,815 $ 72,618 $ 37,574 $ 221,058 $ 335,178 $125,000 $ 810,812 $ 3,580,903 $ 15,900 $ 3,596,803 2012 $ $ 6,456 $ 4,410 $ 8,905 $ 58,716 $ 33,548 $ 323,970 $125,000 $ 561,005 $ 3,035,798 $ 9,261 $ 3,045,059 2013 $ $ $ 2,056 $ 12,254 $ 80,760 $ 26,184 $ 206,912 $ 56,992 $ 385,158 $ 2,659,901 $ 7,470 $ 2,667,371 2014 $ $ 2,149 $ 5,297 $ 21,159 $ 48,575 $ 30,501 $ 359,747 $ 21,783 $ 11,914 $ 501,125 $ 2,166,246 $ 6,820 $ 2,173,066 2015 $ $ $ 3,291 $ 3,450 $ 98,177 $ 33,069 $ 299,200 $ $ $ 437,187 $ 1,735,879 $ 8,019 $ 1,743,898 2016 $ $ 6,027 $ 4,155 $ 9,475 $ 75,090 $ 28,604 $ 306,400 $ $ $ 429,751 $ 1,314,147 $ 7,993 $ 528,192 2017 $ $ 528,192 $ $ 528,192 2018 $ $ 528,192 $ $ 528,192 2019 $ 427,182 $ 427,182 $ 101,010 $ 102,196 2020 $ (15,444) $ 86,752 $ 719 $ 87,471 2021 $ (11,840) $ 75,631 $ 600 $ 76,231 2022 $ $ 76,231 $ 600 $ 76,831 2023 $ $ 76,831 $ 1,263 $ 78,094 2024 $ (39,788) $ 38,306 $ 1,574 $ 39,880 2025 2026 TOTAL $ 73,594 $44,981 $ 130,426 $ 110,107 $ 1,025,751 $ 356,144 $ 3,635,237 $ 1,384,950 $591,886 $9,184,824 $ 3,734,947 33 RR expenses 34 I I I i .• • .. ' _--,,'_-:-: ·_ ·:··., _: .... :_, . . . ·"·: ·__ ,.: - .. . RoA~bKEVALLEYRESOURCE AUTHORl-rl' For Information Only ~OST-CLO$URE•~~.EgTlr.lAT.E$ RUTRQUGH ROACJ:LANDFILL • . . · . .FOR THE ¥EARS21l17 THROUGH 2026 .A~MEOENO OF ~OST CL0$0Rto CARE £fate;· January-31", 2024 • .. . ·. . ..• . Cap Main!. ROAD MISC G/W GASS¥ST LEACHATE TOTAL INITIAL INTEREST FUND ¥EAR &ESC MAINT. EXPENSE MOWING SAMPLING O&M O&M CAPITAL ADMIN EXPENSES DEPOSIT INCOME BALANCE 2019 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2021 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2022 $0 $0 i $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ' 2023 $0 $0 $0 $0 ' $0 $0 $0 $0 $0 $0 $0 i $0 2024 ' $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2025 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ~. 2026 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 i The post cloure care activities were transferred to the Authority's operating budget for FY 2019. The remaining post closure care funds are being used to comply with a DEQ letter of compliance. Please see project status reports. ' . ' ' TOTAL $ -$ -i $ -$ -$ -$ -$ -$ -$0 $ -$ -i ---- i Funds remaining for Leachate force main and lift station ' ' ' IAII Operating cost have been moved to the annual budget and are funded from the administration accounts 34 CONTINGENCY FUND The purpose of the Contingency Fund is to provide (i) rate stabilization on an annual basis; and (ii) emergency funding for unforeseen increases in expenses or decreases in revenues. As noted in earlier in this report, Staff projects a balance of $1,483,939 that will be available in the Contingency Reserve Fund as of the start of FY '25. The Authority's Policy has the goal ofretaining 8-10% of its annual operating budget in its Contingency Reserve. This projected balance is 8.86% of the FY '25 operating budget of approximately $16.7M and is therefore compliant with the Authority's Policy. The Contingency Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 35 Roanoke Valley Resource Authority CONTINGENCY RESERVE FUND FISCAL BEGINNING YEAR . BALANCE DEPOSITS TRANSFERS BALANCE COMMENTS 1994-1995 296,864 836,358 0 1,133,222 Surplus from Operations 1995-1996 1,133,222 989,940 0 2,123,162 Surplus from Operations 1996-1997 2,123,162 335,254 0 2,458,416 . Surplus from Operations 1997-1998 2,458,416 0 920,000 1,538,416 Transfer to Site Development 1997-1998 1,538,416 243,053 0 1,781,469 Transfer from Recycling Fund 1997-1998 1,781,469 1,017,184 0 2,798,653 Surplus from Operations 1998-1999 2,798,653 1,216,266 0 4,014,919 Surplus from Operations 1999-2000 4,014,919 1,808,425 0 5,823,344 Surplus from Operations 2000-2001 5,823,344 1,363,227 0 7,186,571 Surplus from Operations 2001-2002 7,186,571 0 494,012 6,692,559 Deficit from Operations 2002-2003 6,692,559 0 451,845 6,240,714 Deficit from Operations 2003-2004 6,240,714 224,069 0 6,464,783 Surplus from Operations 2004-2005 6,464,783 18,773 0 6,483,556 Surplus from Operations 2005-2006 6,483,556 276,040 0 6,759,596 Surplus from Operations 2006-2007 6,759,596 0 783,555 5,976,041 Transfer to Operating Budget 2007-2008 5,976,041 0 926,499 5,049,542 Transfer to Operating Budget 2007-2008 5,049,542 873,246 0 5,922,788 Surplus from Operations 2008-2009 5,922,788 0 1,289,635 4,633,153 Transfer to Operating Budget 2008-2009 4,633,153 70,441 0 4,703,594 Surplus from Operations 2009-2010 4,703,594 0 2,053,044 2,650,550 Transfer to Operating Budget 2009-2010 2,650,550 637,465 0 3,288,015 Surplus from Operations 2010-2011 3,288,015 0 3,171,248 116,767 Transfer to Pay Bond Debt 2010-2011 116,767 244,082 0 360,849 Surplus from Operations 2011-2012 360,849 244,000 0 604,849 Transfer from Post Development 2011-2012 604,849 1,140,111 0 1,744,960 Surplus from Operations 2012-2013 1,744,960 0 490,991 1,253,969 Transfer to Operating Budget 2012-2013 1,253,969 0 62,130 1,191,839 Transfer for Residential Area 2012-2013 1,191,839 425,662 0 1,617,501 Surplus from Operations 2013-2014 1,617,501 0 405,405 1,212,096 Transfer to Operating Budget 2013-2014 1,212,096 543,103 0 1,755,199 Surplus from Operations 2014-2015 1,755,199 0 456,323 1,298,876 Transfer to Operating Budget 2014-2015 1,298,876 812,290 0 2,111,166 Surplus from Operations 2015-2016 2,111,166 0 200,000 1,911,166 Transfer to Property Protection 2015-2016 1,911,166 0 434,974 1,476,192 Transfer to Operating Budget 2015-2016 1,476,192 986,254 0 2,462,446 Surplus from Operations 2016-2017 2,462,446 1,095,038 0 3,557,484 Surplus from Operations 2017-2018 3,557,484 1,246,947 0 4,804,431 Surplus from Operations 2018-2019 4,804,431 0 1,081,298 3,723,133 Deficit & transfer to Operations 2019-2020 3,723,133 0 0 3,723,133 Transfer to Operating Budget 2020-2021 3,723,133 0 0 3,723,133 Transfer to Operating Budget 2021-2022 3,723,133 0 2,239,194 1,483,939 NS Payment, Ops., LOG 2022-2023 1,483,939 0 0 1,483,939 Nothing Planned 2023-2024 1,483,939 0 0 1,483,939 Nothing Planned 2024-2025 1,483,939 0 0 1,483,939 Nothing Planned Contingency Funds Available $ 1,483,939 Proposed Transfer for FY 2024-2025 Budget "-$ ___ _ Contingency Balance $ 1,483,939 2024-2025 --------------------------RESERVE FUNDS 36 Item # 6B Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Consider approval of the Roanoke Regional Airport Commission budget for the fiscal year 2024/2025. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The Commission is composed of six (6) members. The City of Salem joined the Commission effective July 1, 2020. One (1) member is appointed by the City of Salem. Two (2) members are appointed by Roanoke County and three (3) by Roanoke City. The County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required. The Commission is responsible for paying all outstanding debt. No subsidy has been required since inception. In accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Salem City Council, Roanoke County Board of Supervisors, and the Roanoke City Council for approval. At its meeting on March 26, 2024, the Commission approved the attached budget for fiscal year 2024-2025 to be forwarded to the governing bodies of the three (3) localities. You will note that no deficit is anticipated in the Operating Budget for Fiscal Year 202 4- 2025. Therefore, no additional appropriations are being requested or anticipated from the City of Salem, County of Roanoke, or the City of Roanoke. The Commission also adopted the attached capital expenditure budget program totaling over $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). Mike Stewart, Executive Director of the Roanoke Regional Airport Commission, will present the budget on behalf of the Commission during the City Council meeting and will be available to answer any questions that Council may have. FISCAL IMPACT: No funds from the City of Salem are requested or anticipated for the fiscal year 2024-2025 budget. STAFF RECOMMENDATION: Staff recommends approval of the Roanoke Regional Airport Commission budget for the fiscal year 2024-2025. ROANOKE REGIONAL AIRPORT COMMISSION Roanoke-Blacksburg Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 (540) 362-1999 FAX (540) 563-4838 www.flyroa.com April 3, 2024 Honorable Mayor and Members Salem City Council PO Box 869 Salem, Virginia 24153 RE: Roanoke Regional Airport Commission Fiscal Year 2024-2025 Budget and Proposed Capital Expenditures Dear Mayor Turk and Members of Council: It is with pleasure that I enclose the RRAC Fiscal Year 2024-2025 Operating Budget (Attachment I) for your consideration and approval. This Budget was adopted by the Commission at its meeting on March 26, 2024. Also enclosed is a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). No deficit is anticipated in either the Operating Budget or the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the Cities of Roanoke or Salem, or the County of Roanoke. F onnal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating subdivisions would be appreciated. I will be glad to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and continued support of the Roanoke-Blacksburg Regional Airport and its vital role in the economic vitality of our entire region. Sincerely, Executive Director Enclosures cc: Chair and Members, Roanoke Regional Airport Commission Eric Monday, General Counsel Christopher.Dorsey, City Manager Jim Guynn, Salem City Attorney Rob Light, Clerk, Salem City Council and Assistant City Manager Roanoke Regional Airport Commission Budget Executive Summary Proposed Budget FY 25 vs. Actual Budget FY 24 Annual Budget PropONd Budget FY24 FY25 Operalng Revel!UN Airfield 1,513,000 1,571,000 General Aviation 733,000 854,500 Terminal Related 8,371,544 7,923,850 Other Revenues 1,389,000 1,484,000 lnleN9t on Investments 1,661,000 1,747,000 Gainl(Lou) on Sale of Aue19 10,000 10,000 Sbde Funds 310,000 310,000 Fedenll Reimbursable Funds 113,000 119,000 Pandemic Grants 4600,000 . Total Operating Revenuea 16,700,544 13,819,350 Operation• and Maint8nance ExpenlN Salalin, Wagea and Benefltl 7,020,542 r,ns,339 Operating Expenditurel 4,179,205 4,952,500 Other Maintenance & Improvement Projecl11 155,978 44,300 Debt Service • lnterwat 398096 56,000 Total Operation• and Maintenance Expe111e1 11,753,821 12,828,139 Operating Net Income 4948723 991.211 Capital Revenuee Federal AIP Entitlementl 5,850,000 1,800,000 Federal BIL Entitlements 5,547,574 Stata !Entitlements -Cum1nt 1,780,000 1,780,000 State Entlllementl -Prior Year 8,023,150 2,497,870 Pasaenger Facility Charges (PFC) 1,958,100 719,388 Other Funds • Debt -7,000,000 Retained Eaminga 802,500 799,311 Total Capital Revenues 16,393,750 20,124,143 Capital Expenses Capital Pro;ec:ts 16393750 20,124,143 Total Cepilal Projects 16,393,750 20,124,143 Customer Facility Charges Revenues 628,538 796,182 E,cpenNI 53,250 33,284 Debt Service • lnterast -CONRAC 198,475 187 544 CFC Net Income 430063 60.8838 $Change %Change 58,000 4% (78,500) -11% 1,552,308 24% 95,000 7% 86,000 5% . 0% . 0% 6,000 5% (4 600000) -100% (2 ,881,194) •17% 754,797 11% n3,295 19% (111,878) -72% (342 096) -86% 1,074,318 9% (3,955 512} -80% - (4,050,000) -69% -0% (3,525,280) -59% (1,238,712) -63% 7,000,000 -100% (3,189) 0% (1,817,181) -11 % 3,730 ,393 23% 3,730,393 23% 167,845 27% (19,966) -37% (10 931) -6% 178 578 42% ROANOKE REGIONAL AIRPORT COMMISSI ON REVEN UE PROJECTIONS FISCAL YEAR 2025 Actual 202I Revenues 2024 2024 Propo9ed thru Projected Budgeted Budget 12131/23 Revenues Revenues Revenues Airfield Commerclal Carriers !21,2a6 1,07S,715 984,000 1,018,000 Cargo Carriel'I 171,851 348,145 378,000 348,000 Cargo Ramp Rental 71,817 143,234 191 ,000 147.000 Total AltfMld 784 62-4 1 &88.094 1 513 000 1,671 ,000 Genflrtll Aviation Building & Hangar Rentar m ,488 "3,573 978,000 535,8 00 Land Revenue 13,313 28 ,628 30,000 23,4 00 Contract Change Revenue Increase . . . . Fuel & Oil Salel 17,877 33,011 86,000 82 ,000 Landing Fees 13,217 30,415 54,000 29,000 Ramp & Tie Down Fen 2,728 5,458 e,ooo 4 ,500 - Total General Av#Mlon 324 821 849 081 733.000 854!00 Terminal Related Airline Terminal Rentals 551 ,876 1,389,954 959,000 1,879,000 Rental Car Concession 1,091 ,395 2,064,534 1,893,218 2,085,000 Other l.e88e & Conceuion Rentals 284 ,395 500 ,213 485,228 489,000 Parking lot 1,958,622 3,720,553 3,234,100 I 3,890,850 ' Total Tenn#MI Related 3.866.088 7 ,875.255 8 371 544 7.923,850 Other Revenua Other Building Rentals 613,454 1,371,437 1,180,000 1,257,000 Non-Aviation Land Rental& 100,996 190,000 193,000 215,000 Other Fees and Miscellaneous Income 5,936 11,339 18,000 12,000 Totlll Other Revenues 720,386 1.572,776 1.389.000 1,484 .000 Non-Oael'lltlna Revenues Interest on Investments 1,024,930 2,049,880 1,661,000 1,747 ,000 Gain/(Loss) on Sale of Aeaets . . 10,000 10,000 State Entitlement Grant Funds 119,816 309,632 310,000 310,000 Federal Reimbursable Fund&-TSA (LEO) 59,264 118,528 113,000 119,000 Pandemic Grants 4 ,104,338 4,332,338 4,800,000 . Total Non-Open,tlng Revenues 5 308 348 8,810.358 8.894.000 2,188.000 TOT AL REVENUES 10,983,987 18,273,583 16,700,544 13,819,350 Percentage Change lncrHse (Decrease) 9.8% -6 .5% ·2 .8% 3.8%. •7 .3% •22 ,0% 100.0% ◄.8% --48 .3% -25 .0% -10.7% 75 .1% 22.0% 0.8% 14.1% 24 .4% 8.5% 11 .4% -25.0% 8.8% 5.2% 0.0% 0.0% 5.3% -100 .0% -87% -17 .3% Bldg, Hangar & Land Leases 9% Ground Trans 0% Lease & Concession 3% RRAC FY 25 Revenue Budget Interest Income 13% Parking 27% Other 5% Gen'I Av 5% Rental Car 15" cargo 3% ---ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR FY.25 PERSONNEL SERVICES: REGULAR SALARIES OVERTIME WAGES HALF· TIME WAGES INCENTIVE PROGRAM DEFERRED COMPENSATION,.ER MATCH RETIREMENT FICA HEAL TH INSURANCE RETIREE HEAL TH 'JNSURANCE LIFE INSURANCE LON G TERM DISAB ILI TY INSURANCE ID SHIELD/LEGAL SHIELD PAID LEAVE TOTALPERSONNELIERVICES OPERA TING EXPENSES: PROFESSIONAL SERVICES: FINANCIAL AUDIT CONCESSIONS & INTERNAL AUDIT FINANCIAL CONSULT ANTS HR CONSULTANTS TRAI NING CONSULTANTS LEGAL SERVICES EMP LOYEE ASSISTANCE PROGRAM PA SSENGE R SURVEYS A& E FEES EPA CONSULTANTS & TESTING TEMPORARY EMPLOYMENT OTHER PROFESSIONAL SERVICES IT SUPPORT SERVICES TOTAL PROFESS IO NAL SERVICES DISASTER TRAlNING FOAM ARFF SERVICES: TOTAL ARFF SERVICES ApprOMCI 8udg9t Propoud Budget r,2,4 rt25 $4,485,737 $59,500 '22.107 $0 $30,550 $961,147 $354 ,234 $922,742 S8, 00 $65,07 2 $16,302 $10,186 $94,4~ $46,700 $10,000 $8,500 $4,000 $11,000 $0 $700 $0 $20,000 $4,500 $9,000 $216,800 $206,770 $537,970 $16,050 $0 $16,050 $5,021 ,294 $70 ,085 $23 ,916 $0 $31,200 $1,021 ,272 1396,201 $1,009,293 $4,000 $89,215 $18,474 $7,550 $102,859 $43,500 $5,000 $2,500 $4,100 $10,300 $0 $720 $0 $40,000 $7,000 $9,000 $259,986 $204 ,639 $588,748 $11,000 $2,000 $13,000 $ Inc (Dec) $535,557 $10,565 $1,809 so $650 $70,125 $41,967 $86,551 ($4 ,500) $4,143 $2,172 ($2 ,616) $8,374 ($3 ,200) {$5 ,000) ($6,000) $100 ($700) $0 $20 $0 $20,000 $2 ,500 $0 $43,186 ($2 ,131) $48,775 ($5 ,050 ) $2 ,000 ($3,050) % Inc (Dec) 11.9% 17.8% 8.2% 0.0% 2.1% 7.4% 11 .8% 9.4% •52.9% 8.4% 13.3% •25 .7% 8.9% 10.8% -6.9% -50.QG/4 ·10.6% 2.5% -6 .4% 0.0% 2.9% 0.0% 100.0% 55.6% 0.0% 19.9% ·1.0% 9.1% -31 .5% 0.0% ·19.0% 1 Of 5 ,- ROANOKE REGIONAL AIRPORT CO M MISSION OPERATING EXPENSE BUDGET FOR Appn,ndludpt PropoNd 8udget $ Inc (Dec) % Inc (Dec) PYZ4 FY21 FY25 UTJLmES: TELEPHONE AND WIRELESS SERVICES $39,450 $36,758 ($2,692) -e.8% COMMUNICATIONS SERVICES $15,850 $584 ($15,286) -98.4% ELECTRICITY $403,500 $585,322 $181,822 45.1% NATURAL GAS $185,500 $118,257 ($67,243) -38 .2% WATER & SEWER $70,500 $80,800 $10,300 14.6% STORMWATER UTILITY FEE $219,400 $258,400 $39,000 17.8% T OT AL UTI LITIES $934,200 $1 080J1 01 S14~.901 15.8% FACILITIES MAINTENANCE: HVAC MAINTENANCE $63,000 $78,384 $13,384 21.2% FACILITY MANAGEMENT SYSTEM MAINTENANCE $39,500 $47,800 $8,100 20.5% FIRE SPRINKLER SYSTEM MAINTENANCE $8,500 $9,100 seoo 7.1% FIRE ALARM SYSTEM MAINTENANCE $8,500 $7,750 ($750) -8.8% ELEVATOR/ ESCALATOR MAINTENANCE $24,500 $28,170 $1,670 6.8% AUTOMATIC DOOR MAINTENANCE $5,000 $5,200 $200 4.0% LOADING BRIDGE MAINTENANCE $7,500 $7,500 $0 O.OOAI BAGGAGE SYSTEM MAINTENANCE $12,000 $10,000 ($2,000) -16.7% SECURITY ACCESS SYSTEM MAINTENANCE $10,000 $1,860 ($8,140) -81.4% BUILDING REPAIR & REPLACEMENT $51,500 $54,120 $2 ,620 5.1% EMERGENCY GENERATOR MAINTENANCE SS,500 $7,530 ($970) -11.4% PEST CONTROL $2,500 $2,380 ($120) -4.8% WINDOW & PANEL CLEANING $0 $15,000 $15,000 0.001'> WALL COVERINGS ANO PAINTING $1,300 $750 ($550) -42.3% TERMINAL LIGHTING $6,500 $3,680 ($2,820) --43.4% TOTAL FACILITIES MAINTENANCE $248,800 $275,024 $26,224 10.5% FUEL: AUTO FUEL $40,000 $28,000 ($12,000) -30.0% DIESEL FUEL $50,000 $16,000 ($34 ,000) -68.0% TOTAL FUEL $90.000 $44,000 ($46 ,000) -51.1% EQUIPMENT MAINTENANCE: VEHICLE MAINTENANCE $12,000 $12,850 $850 7.1% SHUTTLE BUS MAINTENANCE $1,000 $1,000 $0 0.0% TRACTOR & MOWER MAINTENANCE $15,000 $7,850 ($7 ,150) -47.7% ARFF VEHICLE MAINTENANCE $20,000 $30,000 $10,000 50.0% SNOW REMOVAL EQUIPMENT MAINTENANCE $20,000 $16,200 ($3 ,800) -19.0% RADIO REPAIR & REPLACEMENT $30,500 $41 ,322 $10,822 35.5% CUSTODIAL EQUIPMENT REPAIR / REPLACE $10,000 $10,200 $200 2.0% TELEPHONE SYSTEM MAINTENANCE $1,225 $1 ,285 $60 4.9% COPIER MAINTENANCE $5,800 $8,500 $2,700 46 .6% OFFICE EQUIPMENT MAINTENANCE $8,500 $8,500 $0 0.0% OTHER EQUIPMENT MAINTENANCE $13,000 $11,180 ($1 ,820) -14 .0% TOTAl. EQUIPMENT MAIN 1 ENANCE $137,025 $148,887 $11,862 8.7% 3 OF 5 ----ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR Approved 8uclget Propoad ludget $ Inc jDec) % lncjDet:J f'Y:24 FY21 FY25 - INSURANCE: LIABILITY INSURANCE $99.000 $113,~00 $14,500 14.6% PROPERTY INSURANCE $126,000 $130,000 $4,000 3.2% VEHI CLE INSURANCE $40,000 $24,500 ($15 ,500) ·38.8% PUBLIC OFFICIALS LIABILITY $3S,OOO $32 ,000 ($3 ,000) --8.6% WORKER COMPENSATION $43,000 $34,500 ($8 500) ·19.8% TOT Al. INSURANCE $3-43,000 '334.800 ($8 500 1 ·2.5% MISCELLANEOUS: BAD DEBT EXPENSE $0 $0 $0 MISCELLANEOUS CLAIMS ANO REFUNDS $0 $0 $0 PURCHASE DISCOUNTS $0 $0 $0 PARKING LOT EXF'ENSES $630,000 $778,294 $148,294 23.5% TOTAL MISCELLANEOUS $630.000 $771..29' $1418.294 23.1% OPERATING CONTINGENCY $200,000 $200,000 so 0.0% TOTAL OPERATING EXPENSES '4, ··--, ·~: $4,TH,UUU '514,TUII 12.1% TOTAL PERSONNEL AND OPERATING EXPENSES .,,,~,837 •12,H01R9 ,1,.Ats,ou;, 11.2°/4 OTHER MAINTENANCE & IMPROVEMENTS PROJECTS OTHER PROJECTS $77,500 $2,500 ($75,000) -96.8% FURNITURE $0 $0 $0 0.0% TRACTORS & MOWERS $0 $0 $0 100.0% VEHICLES & EQUIPMENT $78,478 $41,800 ($36,678) 46.7% TOTAL OTHER MAINTENANCE & IMPROVE PROJECTS J1D5,'78 $44,;JUU ($111,678) -71.8% DEBT SERVICE • INTEREST $398,096 $228,500 ($169,596) -42.8% TOTAL OPERATING EXPENSES ,, 1.1ta8,811 $121lj:..1:IS, 1 ~n, ,vas,zzv 8.3% TOTAL DEBT SERVICE-PRINCIPAL & INTEREST $485,48 8 ! $294,943 ! c 190 s4s I -39 .2%! 5 OF 5 Item # 6C Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Presentation of the proposed Fiscal Year 2024-2025 Annual Budget for the City of Salem. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: In accordance with Section 4.6 (b) of the Charter of the City of Salem, Virginia, City Manager Dorsey will present the 2024-2025 budget to City Council. STAFF RECOMMENDATION: Staff recommends that Council receive information regarding the proposed Fiscal Year 2024-2025 Annual Budget. Item #6D Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Request to adopt a resolution setting the allocation percentage for personal property tax relief for the 2024 tax year SUBMITTED BY: Rosemarie B. Jordan, Director of Finance BACKGROUND: The Personal Property Tax Relief Act of 1998 established a State -wide program to provide relief to owners of personal use motor vehicles. The Act was amended in 2004 and 2005, capping tax relief at $950 million for all Virginia localities for tax years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government’s pr o rata share of tax year 2004 payments from the Common wealth. The City uses the “Specific Relief” method to allocate the relief at the same percentage across the board to the first $20,000 of personal use vehicle value. Vehicles valued at $1,000 and below receive 100% tax relief. SUMMARY OF INFORMATION: The City’s share of the $950 million is $2,588,707 which has remained the same since 2006. The relief percentage is calculated to distribute these funds across all eligible vehicles. City Council is required by the Commonwealth to annually adopt a reso lution setting the percentage reduction in personal property tax for that year. The rate computed for 2024 is 44.7%. STAFF RECOMMENDATION: Adopt the attached resolution that establishes the percentage reduction for personal property tax relief at 44.7% for the City of Salem for the 2024 tax year. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, April 8, 2024: Resolution 1465 A RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN THE CITY OF SALEM, VIRGINIA FOR THE 2024 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the City commencing January 1, 2024, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance adopted by the City Council on December 12, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 44.7% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 44.7% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to the City of Salem by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed non-qualifying for purposes of state tax relief and the local share due from the taxpayer shall represent 100% of the assessed personal property tax. 7. That this resolution shall be effective from and after the date of its adoption. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renée F. Turk – ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6E Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Authorize the City Manager to finalize and execute a contract with Savory Ventures Salem, LLC for the sale of a City owned parcel at 600 West 4th Street (Tax map # 143-4-1) consisting of +/- .30 acres. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The City has received a full-price offer for this parcel that has been marketed for several years. The purchaser intends to utilize the property for a food truck court. A public hearing was held on the City’s intent to market and sell the property on November 14, 2016. The City Attorney has reviewed the draft purchase agreement. STAFF RECOMMENDATION: Staff recommends authorizing the City Manager to finalize and execute documents required for this sale in a form acceptable to the City Attorney. VIRGINIA REALTORS® Commercial Purchase Agreement Each commercial transaction is different. This form may not address your specific purpose. This is a legally binding document. If not understood, seek competent advice before signing. This Commercial Purchase Agreement (the "Agreement") is dated , between ("Seller") and ("Purchaser"). The parties acknowledge that ("Listing Broker") represents Seller and that ("Selling Broker") represents [select one]: Seller Purchaser. The parties further acknowledge that disclosure of the brokerage relationships was made to them by the real estate licensees involved in this transaction when specific assistance was first rendered and confirmed in writing. 1.Sale of Property. Purchaser agrees to buy and Seller agrees to sell the land, all improvements thereon, and all rights and appurtenances thereto belonging, located in the City/County of , Virginia, with a tax parcel no. of and a street address of . Seller discloses that [select one]: there are no tenants or other parties in possession of the Property OR there are tenants or persons who are in possession of the Property as set forth on SCHEDULE A attached hereto. 2.Purchase Price. The purchase price for the Property is Dollars ($ ) (the "Purchase Price") and shall be paid to Seller at Settlement, subject to the prorations and adjustments described herein, as follows: A.Deposit. Purchaser shall make a deposit of $ to be held by (the "Escrow Agent") in the form of: check cash other (the "Deposit"). Purchaser [select one]: has paid the Deposit to the Escrow Agent OR will pay the Deposit to the Escrow Agent within days (the "Extended Deposit Date") after the date this Contract is fully executed by the parties. If Purchaser fails to pay the Deposit as set forth herein, then Purchaser shall be in breach of this Contract. At Seller's option and in lieu of all other remedies set forth in this Contract, Seller may terminate this Contract by written notice to Purchaser and neither party shall have any further obligation hereunder. If the Escrow Agent is a Virginia Real Estate Board ("VREB") licensee, the parties direct the Escrow Agent to place the Deposit in an escrow account by the end of the fifth business banking day following the latter of: (i) the date this Contract is fully executed by the parties, or (ii) the Extended Deposit Date. If the Escrow Agent is not a VREB licensee, the parties direct the Escrow Agent to place the Deposit in an escrow account in conformance with applicable Federal or Virginia law and regulations. The Deposit may be held in an interest bearing account and the parties waive any claim to interest resulting from such Deposit. The Deposit shall not be released by the Escrow Agent until (i) credited toward the purchase price at settlement; (ii) Seller and Purchaser agree in writing as to its disposition; (iii) a court of competent jurisdiction orders a disbursement of the funds; or (iv) disbursed in such manner as authorized by the terms of this Contract or by Virginia law or regulations. Seller and Purchaser agree that Escrow Agent shall have no liability to any party for disbursing the Deposit in accordance with this paragraph, except in the event of Escrow Agent's negligence or willful misconduct. B.Balance. The balance of the Purchase Price shall be paid by Purchaser at Settlement in certified funds or bank wire (inclusive of any loan obtained by Purchaser to purchase the Property). 3.Settlement. A.Settlement of Property. Settlement of the purchase and sale of the Property shall be made at on ("Settlement"). Possession of the Property shall be delivered to Purchaser at Settlement. VR Form 700 Revised 07/19 Reviewed 07/19 Page 1 of 10 Phone: Fax: Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com April 1, 2024 City of salem, Virginia Savory Ventures Salem, LLC Waldvogel Commercial Properties Latham Realty X Salem Tax ID 143-4-1 600 W 4th Street X Eighty-Eight Thousand, Five Hundred 88,500.00 5,000.00 William Evans / Settlements, Inc X X 5 days William Evans / Settlements, Inc. May 29, 2024 Latham Realty, 10605 Gaskins Way Manassas VIRGINIA 20109 7038985998 (703) 361-9791 600 W 4th Street John Latham dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q B.Deliveries by Seller at Settlement. At Settlement, Seller shall deliver to Purchaser the following: (i) A general warranty deed with full English covenants of title (the "Deed") conveying to the Purchaser good and marketable fee simple title to the Property, free and clear of all liens, encumbrances, conditions and restrictions, except any lien for real estate taxes not yet due and payable, and any Title Objections for which Purchaser has no objection and/or has waived such objection pursuant to Paragraph 5; (ii) An affidavit for the benefit of Purchaser and its title insurer, satisfactory to Purchaser's title company (the "Affidavit") stating that (i) no right to a mechanic's or materialman's lien has accrued with respect to the Property as a result of any act or omission by the Seller and (ii) there are no outstanding leases or agreements with regard to, or other parties in or entitled to possession of, the Property except as disclosed in SCHEDULE A attached hereto; (iii) A Certificate of Non-Foreign Status as required by Section 1445 of the Internal Revenue Code of 1986 and any other certificates required by any governmental authority or agency; (iv) If the Property is leased, a tenant estoppel certificate and an assignment of lease (including the transfer of the security deposit at Settlement) for each and every tenant of the Property, in forms acceptable to Purchaser; and (v) Such other Seller certifications as Purchaser's lender or title company may reasonably require. C.Costs and Prorations. Seller shall pay the costs of preparing the Deed, the Grantor's tax thereon and any other expenses incurred by Seller. Purchaser shall pay for the title search, title insurance premiums, survey expenses, lender fees, Grantee's tax and all other settlement expenses incurred by Purchaser. Real estate taxes, rent, CAM and assessments, as applicable, shall be prorated between Seller and Purchaser as of the date of the Settlement. Each party shall pay its own legal, accounting and other expenses incurred in connection with this Agreement or Settlement. D.Condition of Property. Purchaser agrees to accept the Property at Settlement in its physical condition at the time this Agreement is fully executed by all parties, except as otherwise provided herein. Seller agrees to maintain the Property in good condition and repair until Settlement. At Settlement, Seller agrees to transfer to Purchaser all existing warranties, if any, on the Property's roof, structural components, HVAC, mechanical, electrical, security and plumbing systems. 4.Feasibility Period. A. For a period of ( ) days following execution of this Agreement by all parties (the "Feasibility Period"), Purchaser, its agents and contractors, shall have the right to: (i) enter the Property for the purpose of inspecting the Property and performing tests as are desirable to Purchaser in its sole and absolute discretion; (ii) seek zoning information from the local governing authority concerning Purchaser's intended use of the Property; and/or (iii) apply for lender financing to acquire the Property. B. Within five (5) days after Seller's receipt of a fully executed copy of this Agreement, if not previously delivered, Seller shall deliver to Purchaser copies of the following materials related to the Property if in Seller's possession: (i) any Phase I or other environmental studies; (ii) a current survey; (iii) the most current owner's title insurance policy; and (iv) all leases and rent rolls for each tenant identified in SCHEDULE A (including without limitation, the base monthly rental and all taxes, insurance, and other pass-throughs paid by the tenant), and all contracts affecting the Property that are not terminable at will. Items (i) through (iv) are collectively referred to as the "Materials". VR Form 700 Revised 07/19 Reviewed 07/19 Page 2 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com Forty-Five 45 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q C. If Purchaser is not satisfied in its sole and absolute discretion with all aspects of the Property (including zoning) or the Materials, or has not obtained financing upon terms and conditions satisfactory to Purchaser, then Purchaser shall have the right, upon written notice to Seller prior to the expiration of the Feasibility Period, to terminate this Agreement, in which event the Deposit shall be refunded in full to Purchaser and the parties shall have no further obligation or liability to one another, except for any liability pursuant to the indemnity provisions of Paragraphs 4D., 10 and 11. Purchaser acknowledges that the Feasibility Period will not be extended for any reason, regardless of whether Purchaser has completed its inspections or zoning inquiry, or has obtained financing. D. If Purchaser fails to acquire the Property, Purchaser agrees: (i) to repair any damage arising as a result of its exercise of the right of access granted in this Paragraph 4; (ii) to indemnify and hold Seller harmless from any and all liability of any kind or nature whatsoever as a result of the exercise of such right of access, other than as a result of Seller's negligence or misconduct or the negligence or misconduct of Seller's agents, employees or contractors; and (iii) upon demand to return the Materials to Seller. 5.Title and Survey Objections. Purchaser may, at its sole expense, obtain a title insurance commitment and a survey for the Property. Prior to the expiration of the Feasibility Period, Purchaser shall notify the Seller in writing as to any title or survey objections regarding the Property that the Purchaser is unwilling to accept (collectively the "Title Objections"). Seller shall advise Purchaser in writing within ten (10) days after receipt of such notice, which if any of the Title Objections will not be cured by Seller at or prior to Settlement. If Seller fails to respond to Purchaser within such ten (10) day period or if Seller's response indicates that it does not intend to cure one or more of the Title Objections, then Purchaser may, at its option either (i) terminate this Agreement by giving written notice to Seller; (ii) cure such Title Objections at its own expense and proceed to Settlement with no reduction in the Purchase Price; or (iii) waive such Title Objections and proceed to Settlement, with no reduction in the Purchase Price. If Purchaser elects to terminate this Agreement, the Deposit shall be refunded in full to Purchaser and the parties shall have no further obligation or liability to one another, except for any liability pursuant to the indemnity provisions of Paragraphs 4D., 10 and 11. 6.Conditions Precedent to Obligation of Purchaser. This Agreement and all of Purchaser's obligations hereunder are further subject to Purchaser determining in its sole and absolute discretion that all of the conditions set forth in this Paragraph 6 have been satisfied or waived in writing by Purchaser. In the event that any of the following conditions are not satisfied or waived by Purchaser, Purchaser may give written notice to Seller terminating this Agreement on or before Settlement, in which event the Deposit shall be refunded in full to Purchaser and the parties shall have no further obligation or liability to one another, except for any liability pursuant to the indemnity provisions of Paragraphs 4D., 10 and 11. A.Seller's Representations and Warranties. All the representations and warranties of Seller made herein shall have been true when made and shall be true and correct as of Settlement, with no material changes therein. B.Seller's Deliveries. As of Settlement, Seller shall have taken all action and delivered all documents and materials required by this Agreement. C.No Litigation. As of Settlement, there shall be no litigation, proceeding or investigation pending, or to the knowledge of Purchaser or Seller threatened, which might prevent or adversely affect the intended use of the Property or which questions the validity of any action taken or to be taken by Seller or Purchaser hereunder, or which threatens the continued operation of the Property for commercial purposes. VR Form 700 Revised 07/19 Reviewed 07/19 Page 3 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q 7.Representations and Warranties of the Seller. Seller, jointly and severally (if more than one Seller), represents and warrants unto Purchaser as of the date hereof and on the Settlement date that: A.Authority and Marketable Title. Seller is the owner of the Property, possesses the requisite authority to enter into and perform this Agreement, and has the absolute right to sell, assign, and transfer the Property to Purchaser at Settlement. B.No Pending Litigation or Bankruptcy. There are no actions, suits or proceedings at law or in equity pending, threatened against, or affecting the Property before or by any federal, state, municipal, or other governmental department, commission, board, bureau, agency, or instrumentality. No bankruptcy or similar action, whether voluntary or involuntary, is pending or is threatened against Seller, and Seller has no intention of filing or commencing any such action within ninety (90) days following Settlement. C.No Outstanding Purchase Option. No option, right of first refusal or other contractual opportunity to purchase the Property has been granted to, or executed with, a third-party that is enforceable against Seller and/or the Property giving such third-party a right to purchase an interest in the Property or any party thereof. D.No Notice of Repairs. Seller has received no written notice from any governmental agency that repairs, alterations or corrections that must be made to the Property. E.Utilities. The Property is connected to [select one]: a municipal water and sewer system and has utility meters installed within the Property OR a well and septic system located on the Property. Seller makes no representation on whether the capacities of such utilities are sufficient for Purchaser's intended use of the Property. F.Hazardous Materials. To the best of Seller's actual knowledge, no toxic or hazardous materials (as said terms are defined in any applicable federal or state laws) have been used, discharged or stored on or about the Property in violation of said laws, and to the best of Seller's knowledge, no such toxic or hazardous materials are now or will be at Settlement located on or below the surface of the Property. There are no petroleum storage tanks located on or beneath the surface of the Property. G.Parties in Possession. As of the Settlement date, there will be no adverse or other parties in possession of the Property or any part thereof, nor has any party been granted any license, lease or other right or interest relating to the use or possession of the Property or any part thereof, except for the Leases attached hereto and made a part hereof as SCHEDULE A. H.Other Contracts. Seller is not a party to any contracts relating to the Property that is not terminable at will, except as disclosed on SCHEDULE B,which is attached hereto and made a part hereof. Between the date of this Agreement and the Settlement date, Seller will not, without the prior written consent of Purchaser, which consent shall not be unreasonably withheld, enter into any contract relating to the Property that is not terminable at will. I.No Undisclosed Restrictions. Seller has not, nor to the best of Seller's knowledge or belief has any predecessor in title, executed or caused to be executed any document with or for the benefit of any governmental authority restricting the development, use or occupancy of the Property that has not specifically been disclosed to Purchaser or wouldn't be revealed by a title report. VR Form 700 Revised 07/19 Reviewed 07/19 Page 4 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com X 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q 8.Risk of Loss. The risk of loss or damage to the Property by fire or other casualty prior to Settlement shall be on the Seller. If such loss or damage materially and adversely affects the use of the Property as of Settlement, Purchaser shall be entitled to terminate this Agreement by written notice to Seller, in which event the Deposit shall be refunded in full to Purchaser and the parties shall have no further obligation or liability to one another, except for any liability pursuant to the indemnity provisions of Paragraphs 4D., 10 and 11. 9.Condemnation. If, prior to Settlement, any taking pursuant to the power of eminent domain is proposed or occurs, as to all or any portion of the Property intended to be acquired at Settlement by the Purchaser, or sale occurs in lieu thereof, the Purchaser shall be entitled to terminate this Agreement by written notice to Seller, in which event the Deposit shall be refunded in full to Purchaser and the parties shall have no further obligation or liability to one another, except for any liability pursuant to the indemnity provisions of Paragraphs 4D., 10 and 11. 10.Access/Cooperation. During the term of this Agreement, Purchaser and his duly authorized agents shall be entitled to reasonable access to the Property for the purpose of surveying, appraising and making other findings related to the Property. Purchaser agrees to indemnify and hold the Seller harmless from any and all liability of any kind or nature whatsoever as a result of the exercise of such right of access, other than as a result of the Seller's gross negligence or willful misconduct. 11.Agents and Brokers. Each party represents and warrants that it did not consult or deal with any broker or agent with regard to this Agreement or the transaction contemplated hereby, except for the Listing Broker and the Selling Broker, and each party hereto agrees to indemnify and hold harmless the other party from all liability, expense, loss, cost or damage, including reasonable attorneys' fees, that may arise by reason of any claim, demand or suit of any agent or broker arising out of facts constituting a breach of the foregoing representation and warranty. Listing Broker shall be paid a brokerage fee by Seller of % of the Purchase Price. Selling Broker shall be paid by Seller a fee of % of the Purchase Price. The fees to the Listing Broker and Selling Broker shall be paid in cash at Settlement. 12.Notices. Any notice, request or demand required or permitted to be given pursuant to this Agreement shall be in writing and shall be deemed sufficiently given if, delivered by hand or messenger at the address of the intended recipient, sent prepaid by Federal Express (or a comparable guaranteed overnight delivery service), or deposited in the United States first class mail (registered or certified, postage prepaid, with return receipt requested), addressed to the intended recipient, at the intended recipient's address set forth below, or at such other address as the intended recipient may have specified by written notice to the sender given in accordance with the requirements of this Paragraph. Any such notice, request or demand so given shall be deemed given on the day it is received by the recipient. For the Seller: For Purchaser: 13.Default. A.Default by Purchaser. If Purchaser defaults under this Agreement, the damages suffered by Seller would be difficult to ascertain.Therefore, Seller and Purchaser agree that, in the event of a default by Purchaser, Seller's sole and exclusive remedy, in lieu of all other remedies, shall be to terminate this Agreement and retain the Deposit as full and complete liquidated damages.If the deposit is retained as liquidated damages, Seller agrees to VR Form 700 Revised 07/19 Reviewed 07/19 Page 5 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com X 3.000 X 3.000 City of Salem C/O Michael Waldvogel 30 Franklin Rd. SW, Roanoke, VA 24011 Savory Ventures Salem LLC P.O. Box 810 Warrenton VA 20186 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q pay one-half of the Deposit to the Listing Broker to compensate Broker for his brokerage services in the transaction. Such payment shall have no effect on the payment due in any subsequent transaction. Seller hereby specifically waives the right to seek specific performance of this Agreement by Purchaser or any other remedy at law or in equity, provided that Seller reserves the right to all remedies available at law and in equity solely in order to enforce the indemnification obligations of Purchaser under Paragraphs 4D., 10 and 11 herein. B.Default by Seller. If Seller defaults under this Agreement, Purchaser shall have the option to (i) seek specific performance of this Agreement, or (ii) terminate this Agreement, in which event the Deposit shall be promptly refunded to Purchaser. Seller shall be liable for Purchaser's expenses in the filing of any specific performance action, including reasonable attorney's fees and court costs. C.Right to Cure Default. Prior to any termination of this Agreement as provided in Subparagraphs 13A. and 13B., the non-defaulting party shall provide written notice of any default(s) to the defaulting party (the "Default Notice") permitting the defaulting party ten (10) days to cure any such default(s). If defaulting party does not cure the default(s) or does not respond to the Default Notice, then the non-defaulting party may terminate the Agreement by written notice to the defaulting party. Nothing herein shall prevent either party from seeking a judicial determination regarding any default; provided however, the court shall award the expenses of attorney's fees and court costs to the prevailing party in any such action. D.Brokerage Fees. Notwithstanding the remedies set forth in Subparagraphs 13A., 13B, and 13C, if either Seller or Purchaser defaults under this Agreement, the defaulting party shall be liable for the full amount of the brokerage fees set forth in Paragraph 11 and any brokerage fees set forth in Seller's listing agreement with the Listing Broker for the Property (which document is hereby incorporated herein by this reference) as if this Agreement and Seller's listing agreement had been performed, and for any damages and all expenses incurred by the Listing Broker and the Selling Broker in connection with this transaction and the enforcement of this Agreement and Seller's listing agreement, including, without limitation, attorney's fees and court costs. Payment of a real estate broker's fee as the result of a transaction relating to the Property which occurs subsequent to a default under this Agreement shall not relieve the defaulting party of liability for any brokerage fees due under this Agreement or Seller's listing agreement. 14.Miscellaneous. A.Final Agreement. This Agreement contains the entire agreement between the parties hereto relating to the Property and supersedes all prior and contemporaneous negotiations, understandings and agreements, written or oral, between the parties hereto. B.Virginia Law Applicable. This Agreement shall be construed, performed and enforced in accordance with the laws of the Commonwealth of Virginia and shall not be amended or modified and no waiver of any provision hereof shall be effective unless set forth in a written instrument executed with the same formality as this Agreement. C.Assignment. This Agreement shall not be assigned by one party without the written consent of the other party, except the assignment of this Agreement to an entity owned by Purchaser or the principals of Purchaser shall not require the consent of Seller, but Purchaser shall provide written notice to Seller of such assignment. This Agreement shall inure to the benefit of the parties hereto and their respective and permitted successors and assigns. D.Counterparts. This Agreement may be signed in one or more counterparts, each of which is deemed to be an original and all of which shall together constitute the same instrument. The parties agree that a fax of any signed original document shall have the same effect as an original. VR Form 700 Revised 07/19 Reviewed 07/19 Page 6 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q E.Tax-Deferred Exchange. Either party may elect to include the conveyance of the Property in an IRS Section 1031 Like Kind Exchange (a tax-deferred exchange). In the event that a party makes such an election, the non-exchanging party agrees to execute such documents necessary to effectuate such an exchange (at no cost to the exchanging party), but in no event shall such exchange affect the terms of the transaction or a party's responsibilities to the other party under this Agreement. The exchanging party shall bear the sole costs of its exchange. F.WIRE FRAUD ALERT.Criminals are hacking email accounts of real estate agents, title companies, settlement attorneys, and others, resulting in fraudulent wire instructions being used to divert funds to the account of the criminal. Owner is advised to not wire any funds without personally speaking with the intended recipient of the wire to confirm the routing number and the account number. Neither Purchaser or Seller should send personal information such as Social Security numbers, bank account numbers, and credit card numbers except through secured email or personal delivery to the intended recipient. 15.Additional Provisions: 16.Acceptance. To be effective this Agreement must be executed by Purchaser and Seller and an original copy of this Agreement returned to Purchaser no later than 5:00 p.m. on , or this Purchase Agreement shall be deemed withdrawn. VR Form 700 Revised 07/19 Reviewed 07/19 Page 7 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com See Addendum to Commercial Purchase Agreement attached hereto and considered a part hereof. April 10, 2024 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q Each of the parties has executed this Agreement in its name pursuant to due authority as of the dates set forth below. Purchaser Printed Name: Title (if applicable): Date: Purchaser Printed Name: Title (if applicable): Date: Seller Printed Name: Title (if applicable): Date: Seller Printed Name: Title (if applicable): Date: Selling Company's Name and Address Agent's Name Agent's tel. no. Fax no. Agent's email Listing Company's Name and Address Agent's Name Agent's tel. no. Fax no. Agent's email COPYRIGHT©2019 by VIRGINIA REALTORS®. All rights reserved. This form may be used only by members in good standing with VIRGINIA REALTORS®. The reproduction of this form, in whole or in part, or the use of the name "VIRGINIA REALTORS®", in connection with any other form, is prohibited without prior written consent from the VIRGINIA REALTORS®. The original form was licensed to Virginia Realtors® (“VR”) by Central Virginia Regional MLS, LLC (“CVR MLS”) for use by members of VR and may not be otherwise used or duplicated without the written consent of CVR MLS. Seek legal advice if you do not understand any provision of this form. VR Form 700 Revised 07/19 Reviewed 07/19 Page 8 of 10 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com Savory Ventures Salem, LLC City of Salem Latham Realty 10605 Gaskins Way, Manassas, VIRGINIA 20109 John Latham (703)898-5998 (703) 361-9791 jwlatham@hotmail.com Waldvogel Commercial Properties 30 Franklin Rd SW, Roanoke, VA 24011 Michael Waldvogel (540)342-8599 (540)- mwaldvogel@waldvogelcommercial.com 600 W 4th Street John Johnston dotloop verified 04/01/24 5:48 PM EDT AR4C-URQN-KSZS-GTBA dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q SCHEDULE A LEASES, AGREEMENTS AND CONTRACTS FOR TENANTS AND OTHER PARTIES IN POSSESSION OF THE PROPERTY List below each such tenant or other party in possession of the Property, and provide Purchaser with a copy of each lease, license or other agreement. If verbal agreement, summarize terms below. Also provide Purchaser with any contract affecting the Property that is not terminable at will. VR Form 700 Revised 07/19 Schedule A Reviewed 07/19 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com None 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q SCHEDULE B CONTRACTS RELATING TO THE PROPERTY (Not terminable at will) VR Form 700 Revised 07/19 Schedule B Reviewed 07/19 Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com None 600 W 4th Street dotloop signature verification: dtlp.us/Obvw-rlXS-WL3Q VIRGINIA REALTORS® ADDENDUM TO This ADDENDUM which is attached to and made a part of the (the "Agreement") dated , , between ("Seller") and ("Purchaser") for the Property, whose address is: This Addendum provides as follows: PURCHASER:SELLER: / / DATE SIGNATURE DATE SIGNATURE / / DATE SIGNATURE DATE SIGNATURE / / DATE SIGNATURE DATE SIGNATURE / / DATE SIGNATURE DATE SIGNATURE COPYRIGHT© 2017 by Virginia REALTORS®. All rights reserved. This form may be used only by members in good standing with Virginia REALTORS®. The reproduction of this form, in whole or in part, or the use of the name "Virginia REALTORS®", in connection with any other form, is prohibited without prior consent from Virginia REALTORS®. VR FORM 1800A Revised 07/17 PAGE 1 OF 1 Reviewed 07/17 Phone: Fax: Produced with Lone Wolf Transactions (zipForm Edition) 717 N Harwood St, Suite 2200, Dallas, TX 75201 www.lwolf.com Commercial Purchase Agreement Commercial Purchase Agreement April 1 2024 City of Salem Savory Ventures Salem, LLC 600 W 4th Street , Salem, VA 24153 Maintenance of use: The Buyer agrees to maintain the property's use for the operation of a food truck park or other similar service-oriented business unless a change of use is approved in writing by the City. The City reserves the right to repurchase the property should the Buyer cease to operate the intended business model or significantly alter the nature of the business without the City's consent. In the event City exercises it right to repurchase, the purchase value shall be set by an independent appraiser agreed upon by both the City and Buyer. The cost of the appraisal shall be shared equally by the City and Buyer. Right of First Refusal: Should the Buyer decide to sell the property at any future time, the Buyer agrees to provide the City of Salem with a written offer of sale, thereby granting the City a right of first refusal to purchase the property. The City shall have thirty (30) days from the date of receipt of such offer to agree to purchase the property under the terms provided or to decline the offer. If the City declines the offer or fails to respond within the specified period, the Buyer may proceed to sell the property to another party. Savory Ventures Salem, LLC City of Salem Latham Realty, 10605 Gaskins Way Manassas VIRGINIA 20109 7038985998 (703) 361-9791 600 W 4th Street John Latham John Johnston dotloop verified 04/01/24 5:49 PM EDT 7EYS-XPHT-UQV4-UK2D dotloop signature verification: dtlp.us/aZwH-d75K-FcUc 1 Item #6F Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Resolution to request changes in emergency medical transport fees; and direct future fee adjustments be administratively amended with authorization from the City Manager. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Section 2-320 of the Salem City Code provides that City Council may establish reasonable fees for the provision of emergency medical services. These fees are periodically adjusted based on changes to the Centers for Medicare and Medicaid Services fee schedule and recommendations from the City’s third-party biller. Council is requested to consider establishing the following fees effective May 1, 2024: Basic Life Support (BLS) Emergency (A0429) $549.55 Advanced Life Support (ALS) Emergency (A0427) $652.60 Advanced Life Support (ALS) 2 (A0433) $944.55 Ambulance Response and Treatment, No Transport (A0998) $400.00 Mileage (A0425) $11.13/mile Advance Life Support (ALS) Disposable Supplies $100.00 Basic Life Support (BLS) Disposable Supplies $60.00 Oxygen $50.00 Additionally, consider directing that future fee changes be administratively amended with authorization from the City Manager. However, fees for Basic Life Support (BLS) Emergency, Advanced Life Support (ALS) Emergency, Advanced Life Support (ALS) 2, Ambulance Response and Treatment, No Transport; and Mileage will be capped at 125% of the fee schedule established by the Centers for Medicare and Medicaid Services (CMS), which is periodically adjusted. 2 Advanced Life Support (ALS) Disposable Supplies, Basic Life Support (BLS) Disposable Supplies, and Oxygen fees are not established by CMS. These fees will be administratively amended upon consultation with the City’s third-party billing provider. FISCAL IMPACT: Adjusting fees for emergency medical services allows the City to recoup reasonable costs for the provision of such services. STAFF RECOMMENDATION: Staff recommends approving the attached resolution to modify emergency medical transport fees and direct future changes be administratively amended with authorization from the City Manager. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, APRIL 8, 2024: RESOLUTION 1464 WHEREAS, City Council enacted an Ordinance as an addition to the City of Salem Code on June 14, 2004, which established the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and WHEREAS, Section 2-320 of this Ordinance, contained in Chapter 2, Administration of the City of Salem code provides that City Council, by Resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the City Manager; and BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the following fees be established in the City of Salem, effective May 1, 2024, for the following described emergency medical services provided by the City of the Salem owned, operated, funded, housed, or permitted emergency vehicles as follows: Basic Life Support (BLS) Emergency (A0429) $549.55 Advanced Life Support (ALS) Emergency (A0427) $652.60 Advanced Life Support (ALS) 2 (A0433) $944.55 Ambulance Response and Treatment, No Transport (A0998) $400.00 Mileage (A0425) $11.13/mile Advance Life Support (ALS) Disposable Supplies $100.00 Basic Life Support (BLS) Disposable Supplies $60.00 Oxygen $50.00 BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that future fee changes shall be administratively amended with authorization from the City Manager. However, fees for Basic Life Support (BLS) Emergency, Advanced Life Support (ALS) Emergency, Advanced Life Support (ALS) 2, Ambulance Response and Treatment, No Transport; and Mileage will be capped at 125% of the fee schedule established by the Centers for Medicare and Medicaid Services (CMS), which is periodically adjusted. Advanced Life Support (ALS) Disposable Supplies, Basic Life Support (BLS) Disposable Supplies, and Oxygen fees are not established by CMS. These fees will be administratively amended upon consultation with the City’s third -party billing provider. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renée F. Turk – ATTEST: Clerk of Council City of Salem, Virginia AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Reappropriate grant funds awarded by Community Foundation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: In FY2022, the City received $50,000 from the Community Foundation for gateway signage. The grant was secured by Virginia’s Blue Ridge for a consistent signage plan throughout the region. The initial sign will be at the entrance to Salem from Roanoke City where Main Street meets Melrose Avenue. The sign will be two-sided and will be situated in the median on the Salem side. Two additional signs will be added on the north and south ends of Electric Road and shared with Roanoke County. The project took longer than anticipated because VDOT had to approve the design of the signs. A local match of $25,000 is required and was available in the FY2022 Tourism budget, account 10-053-8170-55883. FISCAL IMPACT: Reappropriate grant funds and local match to cover the cost of items not included in the FY24 operating budget. STAFF RECOMMENDATION: Reappropriate $75,000 from fund balance to the Designation of Beginning Fund Balance account, 10-012-40200, and increase the budget for the Grants – Other Costs account, 10-053-8170-55957, by $75,000. It is also recommended that any of this grant not spent in the current fiscal year be administratively appropriated in the subsequent fiscal year. Item #6G Date: 4/08/2024 Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 4/8/2024 10‐012‐0100‐40200 Designation Of Beginning Fund Balance 75,000 Reappropriate grant funds per 4/8 council action 4/8/2024 10‐053‐8170‐55957 Grants ‐ Other Costs 75,000 Reappropriate grant funds per 4/8 council action Item #6H Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Request to appropriate and transfer capital reserve SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The Capital Planning and Reserve Policy was adopted on March 25, 2024. After completion of the annual audit, a calculation was completed using amounts from the Annual Comprehensive Financial Report (ACFR) to determine the annual contribution to the capital reserve. Per the attached calculation, the initial contribution based on the fiscal year 2023 ACFR is $17,026,870. This amount needs to be transferred from the Genera l Fund to the Capital Reserve Fund. FISCAL IMPACT: By establishing and maintaining a capital reserve, the City provides funding for mid -level capital expenditures. STAFF RECOMMENDATION: Staff recommends appropriating $17,026,870 to General Fund revenue account 10 -012- 0100-40200, Designation of Beginning Fund Balance, and General Fund expenditure account 10-012-9100-59415, Transfer to Capital Reserve. Staff recommends appropriating $17,026,870 to Capital Reserve Fund revenue account 21-012-0200-49906, Transfer from General Fund – Capital Reserve, and Capital Reserve Fund expenditure account, 21-012-0205-54900, Capital Reserve. City of Salem, VA Capital Reserve Contribution Calculation FY2023 FY2023 General Fund unassigned fund balance per Exhibit 3 67,758,976 (43,063,827) 7/1/2023 FY23 Capital: Dispatch Software (190,000) 7/1/2023 FY23 Capital: Economic Development Vehicle (30,000) 7/1/2023 FY23 Capital: Building Maintenance Van (41,000) 7/1/2023 Personnel Raises (500,000) 7/10/2023 Green Grant (1,000) 7/10/2023 Streets Sale of Equipment Proceeds Carryover (37,000) 7/10/2023 Apperson Dr Bridge Replacement (2,922,442) 7/10/2023 Ambulance (385,000) 7/10/2023 Apperson Dr Bridge #1800 (307,660) 7/17/2023 Proceeds from Advertising (3,500) 9/11/2023 FY23 Capital: Police Vehicles (8,464) 9/11/2023 FY23 Capital: Caulking at Salem Stadium (125,000) 9/11/2023 FY23 Capital: Park Lot Resealing at Salem Stadium (77,500) 11/13/2023 Deggeller Donation (7,600) 11/13/2023 Property Purchase (151,000) 12/11/2023 Downtown Improvements: Market St to Thompson Memorial (1,194,796) 12/11/2023 Elizabeth Campus Greenway (151,317) 12/11/2023 Valleydale Streetscape Improvements (1,500,000) 12/11/2023 FY23 Capital: Building Inspections Vehicle (35,000) (7,668,279) Capital Reserve Contribution 17,026,870 Less: Appropriation(s) of General Fund unassigned fund balance subsequent to the date of the previous fiscal year ACFR Less: (General Fund total expenditures + Debt Service Fund total expenditures per Exhibit 5) divided by 2 G/L Date G/L Account Journal Type SubLedger Journal Number 07/01/2023 10-012-0100-40200 Adopted Budget Annual Budget 2024-00000007 07/01/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000816 07/10/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000188 07/10/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000189 07/10/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000248 07/10/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000250 07/10/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000250 07/17/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00000320 09/11/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00002878 11/13/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00004820 11/13/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00004822 12/11/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00005926 12/11/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00005929 12/11/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00005931 12/11/2023 10-012-0100-40200 Budget Adjustment General Ledger 2024-00005933 03/11/2024 10-012-0100-40200 Budget Adjustment General Ledger 2024-00009232 Transaction Description Debit Include Post Adopted Budget 807,112 761,000 Administratively appropriate animal control donation for HVAC 11,720 Appropriate Green Grant per 7/10 council action 1,000 1,000 Appropriate proceeds from sale of equipment per 7/10 council 37,000 37,000 Council 7/10 - Appropriate Addl State & Local Funding Apperson 2,922,442 2,922,442 Council 7/10 - Appropriate GF Reserve Bridge #1800 & Ambulance 692,660 692,660 Council 7/10 - Re-appropriate Highway Maint Bridge #1800 Design 74,772 Administratively appropriate funds recd for ads 3,500 3,500 Appropriate carryover per 9/11 council action 210,964 210,964 Appropriate donation per 11/13/23 council action 7,600 7,600 Appropriate purchase of property per 11/13/23 council action 151,000 151,000 Council 12/11 - Appropriate Addl Fed and Local Funds to Downtown 1,194,796 1,194,796 Council 12/11 - Appro Addl Fed & Local Funds to Elizabeth Campus 151,317 151,317 Council 12/11 - Approp GF Reserve Valleydale Streetscape Impr 1,500,000 1,500,000 Council 12/11 - Reappropriate building inspections vehicle 35,000 35,000 Appropriate Four for Life funding per 3/11 council action 54,914 7,855,797 7,668,279 FY2024 Adopted Budget Dispatch Software 190,000 Economic Development Vehicle 30,000 Building Maintenance Van 41,000 Highway Maintenance Carryover 46,112 Help with Raises 500,000 807,112 Exclude Comment 46,112 Restricted Fund Balance-Highway Maintenance 11,720 Restricted Fund Balance $385k Ambulance, $307,660 Bridge #1800 74,772 Restricted Fund Balance-Highway Maintenance $8,464 Police Vehicles, $125k Caulking at Salem Stadium, $77.5k Parking Lot Resealing Salem Stadium Deggeller Donation 54,914 Restricted Fund Balance 187,518 Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 4/8/2024 10‐012‐0100‐40200 Designation of Beginning Fund Balance 17,026,870 Appropriate FY23 Capital Reserve Annual Contribution 4/8/2024 10‐012‐9100‐59415 Transfer To Capital Reserve 17,026,870 Appropriate FY23 Capital Reserve Annual Contribution 4/8/2024 21‐012‐0200‐49906 Transfer From General Fund ‐ Capital Reserve 17,026,870 Appropriate FY23 Capital Reserve Annual Contribution 4/8/2024 21‐012‐0205‐54900 Capital Reserve 17,026,870 Appropriate FY23 Capital Reserve Annual Contribution Item #6I Date: 4/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: April 8, 2024 AGENDA ITEM: Request appropriation of proceeds from the sale of equipment. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City sells equipment that is no longer used on GovDeals, which is an on -line auction established specifically for governments to use to dispose of surplus equipment. A 1994 JCB 214 Backhoe from the Street department and a 2000 Generac Model 99A03150 -S Generator from the Civic Center were sold on GovDeals in March and proceeds of $17,600 and $25,200 were received. The proceeds will be used to purchase new Street equipment and pay for maintenance of building and grounds for the Civic Center. FISCAL IMPACT: Proceeds from the sale of equipment will be used to purchase new Street equipment and pay for maintenance of building and grounds for the Civic Center. STAFF RECOMMENDATION: Staff recommends appropriating revenue of $17,600 to account 10-012-0100-47050, Sale of Equipment, and $25,200 to account 53-053-0040-44790, Gain on Sale of Assets. Staff also recommends increasing the expenditure budget for account 10-018-4200- 58001, Machinery & Equipment, by $17,600 and account 53-053-0041-53320, Maintenance of Building and Grounds, by $25,200. It is recommended that any proceeds not expended in the fiscal year received be administratively appropriated in the subsequent fiscal year. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 4/8/2024 10‐012‐0100‐47050 Sale Of Equipment 17,600 Appropriate proceeds from sale of equipiment per 4/8 council action 4/8/2024 10‐018‐4200‐58001 Machinery And Equipment 17,600 Appropriate proceeds from sale of equipiment per 4/8 council action 4/8/2024 53‐053‐0040‐44790 Gain On Sale Of Assets 25,200 Appropriate proceeds from sale of equipiment per 4/8 council action 4/8/2024 53‐053‐0041‐53320 Maintenance Of Building And Grounds 25,200 Appropriate proceeds from sale of equipiment per 4/8 council action