Loading...
HomeMy WebLinkAbout11/13/2018 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION November 13, 2018 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on September 24, 2018, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin, and John E. Saunders; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; and John Williamson, GO Virginia Board; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, John Williamson with GO Virginia Board presented an update to Council regarding GO Virginia; and WHEREAS, Jay Taliaferro gave Council an update regarding Kiwanis Field; and WHEREAS, Mr. Boggess gave Council a few updates; and WHEREAS, there were no other topics for discussion; and There being no further business to come before the Council, the work session was adjourned at 7:23 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Tuesday, November 13, 2018, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones, J ames A. Martin, and J ohn E. Saunders; along with Kevin S. Boggess, City Manager; J ames E. Taliaferro, II, Assistant City Manager and C lerk of C ouncil; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic Development (absent); Mike Stevens, C ommunications Director (absent); William L. Simpson, J r., City Engineer; and William C. Maxwell, Assistant C ity Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Minutes Consider acceptance of the minutes from the October 22, 2018, special meeting and regular meeting. Accepted as presented. 5.Old Business A.Amendment to the Zoning Ordinance Consider ordinance on second reading rezoning the property located at 748 W. Fourth Street (Tax Map #142-3-1) from LM Light Manufacturing District to HBD Highway Business District at the request of J ames H. Stewart and Kenton N. Bohn, lessees, and Mechanical Services & Installation LLC , property owner. (Approved on first reading at the October 22, 2018, meeting.) William J ones motioned to adopt an ordinance on second reading rezoning the property located at 748 W. Fourth Street (Tax Map #142-3-1) from LM Light Manufacturing District to HBD Highway Business District. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 6.New Business A.Salem School B oard Consider appointments to fill the expiring terms for Dr. Nancy Bradley and Dr. Michael Chiglinsky. (Public hearing held at October 8, 2018 meeting.) Mayor Foley requested that Council consider appointments to fill the expiring terms of Dr. Nancy Bradley and Dr. Michael Chiglinsky on the Salem School Board. He noted that a public hearing was held by Council on October 8, 2018, and C ouncil subsequently interviewed the three candidates for the positions on the School Board. Mr. J ones thanked J oshua Kier, who was in attendance, for being part of the process in selecting the candidates for the expiring terms. He noted that he had stepped out of bounds at his age to not only run for City C ouncil but also coming forward to apply for the School Board positions. He stated that this is something he would not have done at his age. He appreciated the things that he brought out in the interview process and the additional information that he sent to Council. Vice Mayor J ohnson noted she wanted to echo Mr. J ones' thoughts and also to compliment J osh. She stated she has enjoyed getting to know him better and looks forward to more conversations with him, and she also wants to encourage him to stay involved as he has already. It is refreshing to know that he cares about his community and wants to be involved. She noted that this is a little difficult because the other two candidates have served the City well, and she appreciates their experience and willingness to continue in the role as School Board members. Mr. Martin also thanked all three candidates for submittal of their resumes and interest in serving the City on the School Board. He believes we do need the continuation of leadership. He hopes that J oshua will continue to put his foot forward to serve Salem in however the City can best use his skills and expertise. Mayor Foley also thanked Mr. Kier for his willingness to serve, and he echoed the comments made by the other Council members. J ane J ohnson motioned motioned to reappoint Dr. Nancy Bradley and Dr. Michael C higlinsky for three-year terms ending December 31, 2021. William J ones seconded the motion. B.Special Election for the Commissioner of the Rev enue Consider the adoption of Resolution 1349 regarding a Special Election of the Commissioner of the Revenue. Mr. Maxwell noted City C ouncil has before them a resolution which is basically exercising an option. T he option is whether or not to ask the C ircuit C ourt for a Writ of Special Election to take place either in May or to take place in November at the next general election. He further discussed the resolution and noted that this will give the City the opportunity to put the special election off until the next general election in November 2019. He noted that he would be glad to answer any questions they might have. Mayor Foley noted that he failed to recognize Ms. Kristie Chittum at the last meeting and to mention that she would be serving the C ity in the interim as the C ommissioner of the Revenue if Council approves the resolution this evening. His apologies to her for not mentioning it at the last meeting. J ohn Saunders motioned to adopt Resolution 1349 regarding a Special Election of the C ommissioner of the Revenue. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders C .Salem Band B oosters Consider request for a donation ($2,313.50) equal to the amount of admissions tax paid in connection with the Drum Corps International Summer Music Games held on J uly 30, 2018. Mr. Taliaferro noted that the Salem Band Boosters have requested the C ity to refund the admissions tax paid in connection with the Drum Corps International Summer Music Games held on J uly 30, 2018. He noted that legally we cannot refund a tax, but Council can choose to donate the same amount to the Band Boosters. Mr. J ones noted that this is what the City has been doing since they have been holding this event, is that correct? Mr. Taliaferro noted that was correct. It was further noted that this is has been done in the past for multiple years and multiple events. J ames Martin motioned to approve a donation in the amount of $2,313.50 to the Salem Band Boosters equal to the amount of the admissions tax paid in connection with the Drum C orps International Summer Music Games held J uly 30, 2018. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders D.Administrativ e Calendar for 2019 Consider adoption of the administrative calendar for 2019. Mr. Taliaferro noted that the administrative calendar for 2019 is included in C ouncil's packet. For C ity Council meetings, there are only two changes from the standard second and fourth Mondays of each month. One is in May for the Memorial Day holiday, we are proposing moving the meeting to Tuesday, May 28, and the other in November for the Veterans' Day holiday, we are proposing moving the meeting to Tuesday, November 12. T here was a discussion regarding the 2019 Christmas holidays with no action being taken at this time. William J ones motioned the adoption of the 2019 Administrative Calendar. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders E.Express Jet Carwash P roject Consider setting bond for physical improvements and erosion and sediment control for the Express J et C arwash project located at 1706 West Main Street. Audit - Finance C ommittee Mr. J ones noted the Audit Finance Committee met earlier to discuss this request. T he Committee reviewed the estimate for erosion and sediment control and physical improvements for the Express J et Car Wash project located at 1706 West Main Street. T he Committee concurs with the City Engineer’s office recommendation that bond be set in the amount of $25,245 and a time frame for completion set at twelve (12) months. Mr. J ones noted that this is the car wash next door to Famous Anthony's restaurant. T hey will be re-building the existing car wash. Mr. Simpson noted that the owners will be demolishing the existing building and building an automated car wash. William J ones motioned to approve the bond for erosion and sediment control and physical improvements for the Express J et Car Wash project located at 1706 West Main Street. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders F.Clinev ell F ill Site Consider setting bond for erosion and sediment control for the Clinevell Fill Site located on Amy Lane. Audit - Finance Committee Mr. J ones noted the Audit Finance Committee also discussed this request. T he C ommittee reviewed the estimate for erosion and sediment control for the C linevell Fill Site located on Amy Lane right behind South Salem Elementary. T he C ommittee concurs with the C ity Engineer’s office recommendation that bond be set in the amount of $3,263 and a time frame for completion set at twelve (12) months. William J ones motioned to approve the bond for erosion and sediment control for the C linevell Fill Site located on Amy Lane. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders G.Boards and Commissions Consider appointments on various Boards and Commissions. J ames Martin motioned to reappoint C arol Brittain as a member and C ol. Bobby Russell as an at-large member to the Blue Ridge Behavioral Healthcare Board for three-year terms ending December 31, 2021; to reappoint Wendel Ingram and N. J ackson Beamer, III, to the Board of Equalization of Real Estate Assessments for three-year terms ending November 30, 2021; to appoint C hanning C . Mason as an alternate member to the Board of Zoning Appeals for a five-year term ending November 13, 2023; to reappoint Betty McC rary to the Social Services Advisory Board for a four-year term ending December 1, 2022; to reappoint William D. J ones, J ames E. Taliaferro, II, and April M. Staton as members and Bryon R. Foley, Rosemarie J ordan, and B. Todd C lingenpeel as alternates to the Western Virginia Regional J ail Authority for one-year terms ending December 31, 2019; and to reappoint Byron R. Foley as a member and Melinda Payne as an alternate to the Total Action for Progress Board for three-year terms ending November 13, 2021. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 7.C losed Session 8.Adjournment Mayor Foley noted there is an addendum to agenda, Item 6H. T his is regarding a piece of property the City wishes to purchase. Mr. Boggess noted that staff is asking C ouncil to consider a motion to authorize the C ity Manager to execute a purchase contract between the C ity of Salem and C arilion C linic Properties LLC for the property located at 2102 West Main Street. He stated this is the former C arilion C linic medical office building adjacent to the Hardees on West Main Street at Wildwood Road. C arilion approached the City regarding the building as they had relocated those medical professionals to another location in Salem. T he property has sat vacant for a while, and they contacted us to see if the C ity had an interest in purchasing the property. As C ouncil is aware, we have had flooding issues at this particular intersection, and we have some opportunities with adjoining properties in trying to create better access and therefore better return on the properties if we can create a better intersection at this location. He further discussed the request and noted that the purchase price is $725,000, which would be taken out of the fund balance. J ane J ohnson motioned to authorize the City Manager to execute the purchase contract between the C ity of Salem and Carilion Clinic Properties LLC and to appropriate the funds plus closing costs from the fund balance for the property located at 2102 West Main Street (Tax Map #137-2-1). William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders