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HomeMy WebLinkAbout10/8/2018 - City Council - Minutes - Regular UNAPPROVED MINUTES CITY COUNCIL WORK SESSION October 8, 2018 A joint work session of the Council of the City of Salem, Virginia, along with the City of Salem School Board was held at Moyer Park, 900 Union Street, Salem, Virginia, on October 8, 2018 at 5:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin, and John E. Saunders; Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; John Shaner, Director of Parks and Recreation; Mike Stevens, Communications Director; Eric O’Brien, Assistant Director of Parks and Recreation; Crystal La Brie, Assistant to the City Manager; Judy Hough, Deputy City Clerk; and Scott Scharnus, Parks and Recreation Supervisor. Also present were: Dr. H. Alan Seibert, Superintendent and Deputy Clerk; Curtis Hicks, Assistant Superintendent; and Dr. Forest Jones, Director of Administrative Service. School Board Members, David Preston, Michael Chiglinsky, Artice M Ledbetter, Nancy Bradley, and Andy Raines; with Mandy Hall, Director of Business Services; Scott Habeeb, Principal of Salem High School; Kathy Jordan, Clerk of the Board and Executive Secretary; along with Courtney Rogers, Davenport & Company, and Ben Motley, Senior Partner, Architect RRMM Architects; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; Mayor Foley called the Council meeting to order; and WHEREAS, David Preston, Chair of the Salem School Board, called the School Board meeting to order; and WHEREAS, John Shaner lead a tour of the Moyer Complex, which is 26 years old and improvement needs were pointed out; and WHEREAS, Jay Taliaferro welcomed everyone to the work session and gave a presentation regarding the Moyer Sports Complex; and WHEREAS, Courtney Rogers with Davenport & Company, financial advisor to the City, presented an assessment of what size borrowing the City may undertake that is both affordable and possible from the perspective of debt capacity for the Salem High School Project; after the presentation, there was a brief discussion; and WHEREAS, there being no further business, Mr. Preston and Mayor Foley adjourned the meeting at 7:02 PM. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, October 8, 2018, 7:30 P M Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones, J ames A. Martin, and J ohn E. Saunders; along with Kevin S. Boggess, City Manager; J ames E. Taliaferro, II, Assistant City Manager and C lerk of C ouncil (absent); Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic Development; Mike Stevens, C ommunications Director; Charles E. VanAllman, J r., Director of C ommunity Development; and Stephen M. Yost, C ity Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Minutes Consider acceptance of the minutes from the September 24, 2018, work session and regular meeting. Accepted as presented 5.Old Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on second reading the request of J erry Letterman, property owner, for rezoning property located at 711 Apperson Drive (Tax Map # 247-2-14) from RSF Residential Single Family District to RB Residential Business District. (Approved on first reading at the September 24, 2018, meeting.) William J ones motioned to adopt an ordinance on second reading rezoning the property located at 711 Apperson Drive (Tax Map #247-2-14) from RSF Residential Single Family District to RB Residential Business District. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 6.New Business A.Salem School B oard Hold a public hearing and receive views of citizens and candidates regarding the appointments to fill the expiring terms for Dr. Nancy Bradley and Dr. Michael Chiglinsky (As advertised in the September 27 , 2018, issue of the Salem Times Register.) Dr. Nancy Bradley, 700 Beech Road, expressed her appreciation to C ouncil for the opportunity she has had to serve on the school board. T he experience she has had has been positive, and she desires to continue serving. J oshua Kier, 904 Citadel Lane, appeared before C ouncil asking for consideration to become a member of the school board. Mr. Kier is currently an educator at North C ross School in Roanoke and feels that his experience as a high school teacher would improve the decision making and sharpen the direction to inspire students to reach their full potential. Dr. Michael Chiglinsky, 2722 Titleist Drive, also appeared expressing his appreciation for the time he has served on the school board and his desire to seek reappointment. Mayor Foley opened the public hearing and asked if anyone would like to speak regarding this request. T here being no response, the public hearing was closed. Mayor Foley thanked each of the candidates for their remarks and asked Ms. La Brie to set up interviews that will be held at the work session meeting on October 22, 2018. B.T C Squared P urchase Agreement Authorize the C ity Manager to sign the purchase agreement between the City of Salem and T C Squared Real Estate, LLC . Mr. Boggess stated that the city is under an agreement with the owners of these two properties. Mr. Taliaferro and Mr. Tyler have done a walk-through inspection of both properties. Mr. Martin asked Mr. Boggess if the current leases will remain in place. Mr. Boggess confirmed that they will and that the longest lease is for 18 months. He also noted the lessees are aware the properties are for sale. Mayor Foley asked Mr. Yost if he had reviewed the contract for the purchase, and Mr. Yost confirmed that he had and that a closing has been scheduled for a week from today. J ane J ohnson motioned to authorize the City Manager to sign the purchase agreement between the City of Salem and T C Squared Real Estate, LLC regarding the properties located at 508 East Main Street (Tax Map #107-7-4) and 516 East Main Street (Tax Map #107-7-5). William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders C .Spartan Dev elopment - Deed of Amendment Consider the request for a Deed of Amendment between the City of Salem and Spartan Development, LLC . Mr. Boggess stated the proposed amendment is being done to allow Spartan Development some additional time to pursue financing, and it appears at this time they have a strong lead to do so. T he amendment to the existing contract with Spartan Development, LLC extends the time frame for an additional six months. In the current agreement, the end date is October 31, 2018, and the amendment runs through the end of April 2019. T he amendment also has language that says that Spartan Development, LLC cannot take out any additional liens against the property in the meantime. Mr. Martin stated that this project has been going on for quite some time, and he is happy to see there are some things on the table to hopefully see the project come together. J ames Martin motioned to approve the request for a Deed of Amendment between the C ity of Salem and Spartan Development LLC . J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders D.Carter Machinery Co, I nc. Consider setting bond for erosion and sediment control and landscaping for Carter Machinery Co, Inc. located at 565 Electric Road. Audit - Finance C ommittee William J ones noted the Audit Finance Committee had met to discuss this request. T he Committee reviewed the estimate for erosion and sediment control and landscaping for C arter Machinery C o., Inc., located at 565 Electric Road. T he C ommittee concurs with the C ity Engineer’s office recommendation that bond be set in the amount of $25,058 and a time frame for completion set at twelve (12) months. Mr. VanAllman stated that C arter Machinery would like to do a mass grading to allow for a build-up of land to allow them to be able to create parking and store vehicles. T hey want to straighten the slope which will create one-third of an acre space out of the two acres. William J ones motioned to approve the bond for erosion and sediment control and landscaping for C arter Machinery C o., Inc. located at 565 Electric Road. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders E.Appropriation of F unds Consider request to amend School Operating Fund and School C afeteria Fund budgets as approved by the School Board on August 14, 2018. Audit – Finance Committee William J ones noted the Audit Finance Committee also discussed this request. T he School Operating Fund and C afeteria Fund budgets were amended for fiscal year 2017-2018 by the School Board at their meeting on August 14, 2018. Budget amendments totaling $1,510 and $106,647 were presented to increase the revenue and expenditure budgets in the Operating Fund and C afeteria Fund respectively. T he Operating Fund was adjusted to amend any category that exceeded its budgetary amount. Revenues and expenditures were both increased by $1,510. T he cafeteria fund was increased due to higher federal revenues and higher food product costs. Revenues and expenditures were both increased by $106,647. T he C ommittee reviewed the request and recommends approval of the School Board’s appropriation requests of $1,510 and $106,647 in the Operating Fund and C afeteria Fund budgets. Vice Mayor J ohnson stated she was curious what the cost of a school lunch was. C arson Tucker, a student at Andrew Lewis Middle, stated the cost of lunch for students is $2.35 per lunch. William J ones motioned to approve amending the School Operating Fund and School Cafeteria Fund budgets as approved by the School Board on August 14, 2018. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders F.Boards and Commissions Consider appointments to Boards and C ommissions. Mr. Boggess noted there is one reappointment for the Board of Zoning Appeals. William J ones motioned to reappoint Frank Sellers to the Board of Zoning Appeals as an alternate member for a five-year term ending October 12, 2023. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 7.C losed Session 8.Adjournment T he meeting was adjourned at 7:58 p.m.