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HomeMy WebLinkAbout5/29/2018 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION May 29, 2018 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, 114 North Broad Street, Salem, Virginia, on May 29, 2018, at 6:30p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin, and James L. Chisom (absent); with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Larado M. Robinson, Director of Water Department, and Melinda J. Payne, Director of Economic Development; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Mr. Robonson discussed the city’s water quality with Council and there was some discussion; and WHEREAS, Ms. Payne gave and update to Council on Economic Development; and WHEREAS, there were no other topics for discussion; and There being no further business to come before the Council, the work session was adjourned at 7:28 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Tuesday, May 29, 2018, 7:30 P M Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, William D. J ones, Vice-Mayor, C ouncil members: J ane W. J ohnson, J ames A. Martin, and J ames L. C hisom (absent); along with Kevin S. Boggess, C ity Manager; J ames E. Taliaferro, II, Assistant City Manager and C lerk of C ouncil; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic Development; Mike Stevens, C ommunications Director; Charles E. Van Allman, J r., Director of C ommunity Development; and Stephen M. Yost, C ity Attorney (absent). 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Minutes Consider acceptance of the minutes from the May 14, 2018, regular meeting. Approved B.F inancial Report Consider the acceptance of the Statement of Revenues and Expenditures for the ten months ending April 2018. Received 5.Old Business A.Budget Ordinance Consider ordinance on second reading adopting the budget for the 2018-2019 fiscal year. J ane J ohnson motioned to approve the ordinance on second reading adopting the budget for fiscal year 2018-2019. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom B.Budget Appropriation Ordinance Consider ordinance on second reading appropriating funds for the 2018-2019 fiscal year budget. J ames Martin motioned to approve the ordinance on second reading appropriating funds for the fiscal year 2018-2019 budget. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom 6.New Business A.Miscellaneous F ees - 2018 Consider the adoption of Resolution 1338 related to Miscellaneous Fees for 2018. Vice Mayor J ones noted the Audit Finance C ommittee met this morning to discuss this request. T he C ity is adopting and reaffirming rates in relation to miscellaneous fees effective as of J uly 1, 2018. A fee of $100 is proposed for Sidewalk Dining Permits. All other fees will remain unchanged. T he C ommittee reviewed the request and recommended adoption of Resolution 1338 amending the Miscellaneous Fees for 2018. William J ones motioned to adopt Resolution 1338 related to Miscellaneous Fees for 2018. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom B.Job Classes and P ay Ranges 2018-2019 Consider adoption of Resolution 1339, amending the schematic list of job classes and pay ranges previously set forth on May 8, 2017, to be part of the 2018-2019 fiscal year budget. Audit-Finance Committee Mayor Foley noted this item is being continued to the next meeting because Council has not received the final report of the pay study from Springsted. Vice Mayor J ones noted that there are some questions, and Council would like to see the final report before making a decision on this matter. T herefore, this item was continued to the J une 11, 2018, meeting. Absent: Chisom C .Tax Rates Resolution Consider adoption of Resolution 1340, a resolution imposing taxes on real estate, tangible personal property, machinery and tools, and all legal subjects of taxation for City purposes including the property of railroad, express, telephone, telegraph, water, heat (gas), light and power companies. Audit-Finance C ommittee Vice Mayor J ones noted the Audit Finance C ommittee also discussed this item. C hapter 8, Section 8.3 of the C ity Charter requires the C ity Council to annually lay a tax levy for the ensuing fiscal year on all property, real and personal, subject to taxation for city purposes. State law requires a public hearing be held when the assessment increase for real estate is in excess of 1 percent or a tax rate change is proposed in real estate, personal property or machinery and tools tax. T he 2018 reassessment increased the values by more than 1%, and a public hearing was held on May 14th. T he tax rate is proposed to remain at $1.18 per $100 of assessed value for real estate, $3.25 per $100 of assessed value for personal property and $3.20 per $100 of assessed value for machinery and tools. T he Committee reviewed the request and recommended levying the tax rates for the 2018-2019 fiscal year per Resolution 1340. William J ones motioned to adopt Resolution 1340, a resolution imposing taxes on real estate, tangible personal property, machinery and tools, and all legal subjects of taxation for C ity purposes including the property of railroad, express, telephone, telegraph, water, heat (gas), light and power companies. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom D.Salem School Div ision Budget Consider adoption of Resolution 1341 approving the Salem C ity Schools fiscal year 2018-2019 budget. Audit-Finance C ommittee Vice Mayor J ones noted the Salem C ity Schools budget was approved by the School Board on March 27. T he approval of the FY 2018-2019 budget for Salem C ity Schools is being requested to fulfill our legal requirement of adopting the budget. T he budget is prepared for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. T he C ommittee reviewed the request and recommends approving Resolution 1341 adopting the Salem City Schools 2018-2019 budget. William J ones motioned to adopt Resolution 1341 approving the Salem C ity Schools fiscal year 2018-2019 budget. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom E.Appropriation of F unds Consider request to amend School C apital Projects Fund budget as approved by the School Board on May 8, 2018. Audit-Finance Committee Vice Mayor J ones noted the Audit Finance C ommittee also discussed this item. T he C apital Projects Fund budget was amended for fiscal year 2017-2018 by the School Board on May 8, 2018. A budget amendment totaling $243,100 was presented to increase the expenditure budget in the Capital Projects Fund. T he Fund was increased due to the necessity of replacing a large portion of the roof at G. W. C arver Elementary School. Upon approval, this project will be bid out by the architect firm working with the schools (RRMM). RRMM has estimated the cost at $221,000. T he total requested for the appropriation includes a contingency for the project of 10%. T he C ommittee reviewed the request and recommends appropriating $243,100 to the School C apital Projects Fund. Mr. Taliaferro noted the budget amendment is mainly due to the roof issue they had at G W Carver Elementary earlier this year. William J ones motioned to amend School C apital Projects Fund budget as approved by the School Board on May 8, 2018. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom F.Appropriation of F unds Consider request to appropriate facility use fee. Audit-Finance C ommittee Vice Mayor J ones noted the Audit Finance C ommittee discussed this item earlier today. T he Salem Parks and Recreation department received a facility use fee of $12,000 in exchange for the Roanoke College baseball team holding their practices and games at Kiwanis Field during F Y2018. T his funding will be used to cover costs associated with Oakey's Field improvements, which are part of the East Main Street project. T he C ommittee reviewed the request and recommends appropriating the $12,000 for Oakey’s Field improvements. William J ones motioned to appropriate Salem Parks and Recreation Department's facility use fee of $12,000. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom G.Appropriation of F unds Consider request to appropriate Salem Library donations. Audit-Finance Committee Vice Mayor J ones stated the Audit Finance Committee also discussed this request. T he replacement of the Library roof necessitated removal of the brick wall that enclosed the front patio. A new children's garden will be located in the patio area with wrought-iron fencing and plants. It will be used as an outdoor learning and recreation area for children and families. T he Salem Library received a donation of $7,500 from the Salem Lions C lub, which will help cover the cost of the new fence. T he C ommittee reviewed the request and recommends accepting and appropriating the $7,500 donation from the Salem Lions C lub. William J ones motioned to appropriate Salem Library donation from the Salem Lions Club. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom H.Appropriation of F unds Consider request to appropriate State of Good Repair funding for the C olorado Street Bridge Project. Audit-Finance C ommittee Vice Mayor J ones noted State of Good Repair federal funding has been awarded to the C ity to replace the C olorado Street Bridge. T his funding is to be used to replace the superstructure, repair undermining at abutments, and repair delaminated/spalled abutments on the bridge. T he $6,450,000 award does not require a local match. T he C ommittee reviewed the request and recommends accepting and appropriating the State of Good Repair funding for the Colorado Street Bridge project. He further noted that C huck Van Allman and his department needs to be applauded for finding this money. We were the only locality in the Salem District to get awarded this funding. William J ones motioned to appropriate State of Good Repair funding for the C olorado Street Bridge Project. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom I.Boards and Commissions Consider appointments on various boards and commissions. William J ones motioned to appoint Carol Brittain to replace Pat Macdonald on the Blue Ridge Behavioral Healthcare Board for a partial term to expire on December 31, 2018; to appoint Dr. Forest I. J ones to replace Forest G. J ones on the Virginia Western Community C ollege Local Advisory Board for a four-year term ending J une 30, 2022; to reappoint J ane J ohnson and J ames Martin to the Roanoke Valley- Alleghany Regional C ommission for three-year terms ending J une 30, 2021; and to move Frank Turk to alternate and to appoint J oshua Yertin as a full member on the C ommunity Policy and Management Team. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom 7.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(3) of the 1950 C ode of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Vice Mayor J ones motioned to move to closed session in accordance with Section 2.2-3711A(3) of the 1950 C ode of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. J ane J ohnson seconded the motion. Ayes: Martin, J ohnson, J ones, Foley Absent: Chisom William J ones motioned to reconvene at 8:46 p.m. and that in accordance with Section 2.2-3712D. of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin Absent: Chisom 8.Adjournment T he meeting was adjourned at 8:47 p.m.