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HomeMy WebLinkAbout2/26/2024 - City Council - Agenda -RegularCity Council Meeting AGENDA Monday, February 26, 2024, 6:30 PM Work Session is cancelled for February 26, 2024 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION AMENDED AGENDA WORK SESSION IS CANCELLED REGULAR SESSION 1.Call to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes Consider acceptance of the February 12, 2024, Work Session and Regular Meeting minutes. C.Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for seven months ending January 2024. 5.Old Business A.Water and Sewer Disposal Rates & Charges Consider ordinance on second reading amending Chapter 90, Article III, Division 2, Subdivision I, Sections 90-74 and 90-128 pertaining to water and sewer availability fees. (Approved on first reading at the February 12, 2024, meeting.) A.Urban Archery Program Consider request to authorize the City Manager to notify the Virginia Department of Wildlife Resources (DWR) that the City of Salem will participate in the 2024-2025 urban archery program regulated by DWR. B.Blue Ridge Behavioral Healthcare Bylaws Consider approval of Revised Blue Ridge Behavioral Healthcare bylaws. 7.Closed Session A.Closed Session Hold a closed session in accordance with Section 2.2-3711 A(3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 8.Adjournment 6. New Business Item #4B Date: 2/26/2024 City Council Meeting MINUTES Monday, February 12, 2024, 6:30 PM Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on February 12, 2024, at 6:00 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones (absent), and H. Hunter Holliday(participated remotely); with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Tammy Todd, Assistant Director of Finance; Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session. 2. New Business A. Discussion Items Review current year major general fund revenues and preliminary fiscal year 2025 projections. Mr. Light shared that this Work Session was an effort to share the preliminary budget for Fiscal Year 2025 for major categories of revenue with Council. Ms. Jordan presented for Council a Fiscal Year 2025 Budget Development Revenue Outlook. Actual funds for FY2023, Adopted funds for Fiscal Year 2024, and Preliminary funds for Fiscal Year 2025 were shared for major revenue sources. Also noted were changes from Fiscal Year 2024 Adopted amounts to Fiscal Year 2025 Preliminary amounts. Actual revenues for the fiscal years 2020 through 2023, Adopted budget amount for fiscal year 2024, and Preliminary amount for fiscal year 2025 was shared for each of the following major revenue categories: Real Estate Tax, Personal Property Taxes (excluding Machinery and Tools), Machinery and Tools Tax, Business License Tax, Sales Tax, Meals Tax, Lodging Tax, and Other Local Taxes. Other local taxes includes Consumer Utility, Utility License, Franchise License, Motor Vehicle License, Bank Franchise, Recordation, Cigarette, Admissions, and Rental Taxes. It was noted that 33% of Meals Taxes are given to the City of Salem Schools, per ordinance and that 25% of Lodging Taxes collected are given to Virginia's Blue Ridge, per contractual agreement. A graphic displaying investment earnings for each of these years was shared and Council was informed that City staff is working with the financial advisor to develop an investment portfolio. Ms. Jordan also displayed a collection summary by category that listed the time period when the specific taxes were collected and the percentage of the total budget of each tax. Proposed fee and rate changes were also shared with Council. Mr. Wallace requested that as staff goes through the budget process that they give consideration to any areas in which they might save citizens money. 3. Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:30 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:34 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones (absent), and H. Hunter Holliday (participated remotely); with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance Mayor Turk requested that Mr. Light read a request from Mr. Holliday to participate remotely in this Council meeting. The request from Mr. Holliday stated: "in accordance with the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely for a personal matter, specifically being that I am out of town." Randy Foley motioned to accept the remote participation of Mr. Holliday. James Wallace seconded the motion. Ayes: Foley, Turk, Wallace Absent: Jones Abstain: Holliday 3. Bid Openings, Awards, Recognitions There were no recognitions this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. John Breen, 142 Bogey Lane, expressed concern about property tax rates and shared yearly data from Council meeting minutes from 2019 to the present. He requested that at least two weeks prior to setting a new property tax rate that Council would post to the City's website the following information: 1) A justification for any proposed tax rate exceeding the 1% revenue cap; a yearly comparison of total property tax revenue from 2019 to the current estimated total vs. the revenue per the cap rate; 2) Since 2019, a comparison for an average taxpayer's taxes based upon the capped revenue rate vs. the Council approved or proposed rate; 3) A comparison of the property tax revenue for the current proposed rate vs. the capped revenue tax rate. He specified that the comparison included the estimated additional assessed Building Permit values. Barry Gladden, 2023 Mulberry Street, expressed concerns about the storm drain at the corner of Mulberry Street and Palmer. He inquired as to whether a plan is in place for fixing this. He also expressed concern about people viewing and taking photos of his property. Mayor Turk asked if there was information available about the storm drain. Mr. Light responded that this is an often-hit storm drain. Typically, the grate can be replaced, and a steel structure be put over the top. However, this time the damage was to the structure itself, and a new one is in the process of being engineered to replace the current one. Mayor Turk clarified that they have to replace the entire system in order to correct the issue. Mr. Light confirmed that the structure had to be replaced as opposed to times in the past when the grate was broken or damaged or the steel plate was moved off when it was hit. One is now being designed and will be installed. Mayor Turk asked if the City was just waiting now for what was needed to make this repair. Mr. Light responded affirmatively. B. Minutes Consider acceptance of the January 22, 2024, Work Session and Regular Meeting minutes. The minutes were approved as written. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District. (Approved on first reading at the January 22, 2024, meeting.) Mayor Turk asked that Mr. Van Allman share background information for the benefit of the citizens in attendance this evening. Mr. Van Allman gave a brief overview of this item for the benefit of the citizens in attendance. He shared that this property is currently zoned Highway Business District, which does not allow for an apartment on the premises. The owners would like to be able to offer an apartment on the second floor of the structure to some of their employees. The key reason for the change to Community Business District is that it would allow an on-site apartment. Randy Foley motioned to adopt ordinance on second reading for the request of T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District. James Wallace seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones B. Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District. (Approved on first reading at the January 22, 2024, meeting.) Mayor Turk requested that Mr. Van Allman give background on this item for the benefit of those in attendance this evening. Mr. Van Allman noted that this location is approximately north of the former GE building. The reason for the rezoning request is that the Highway Business District designation for the property was not fitting the current needs for what this client would like to do and also does not match the surrounding zoning. They would like to go to Heavy Manufacturing so that they can mirror what is being done and what is being asked for in that area. Randy Foley motioned to adopt ordinance on second reading for the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District. James Wallace seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 6. New Business A. Taxicabs Consider setting the date for a public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months. (Suggest March 11, 2024). Randy Foley motioned to set the date of March 11, 2024, for a public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months. James Wallace seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones B. Water and Sewer Disposal Rates & Charges Consider ordinance on first reading amending Chapter 90, Article III, Division 2, Subdivision I, Sections 90-74 and 90-128 pertaining to water and sewer availability fees. - Audit-Finance Committee Vice-Mayor Wallace noted that this was a housekeeping item to correct the wording in the ordinance adopted on November 27, 2023, related to availability fees to reflect such fees are based on meter size. Mayor Turk clarified that basically there was just a one-word error that needed to be clarified for accuracy. James Wallace motioned to adopt ordinance on first reading amending Chapter 90, Article III, Division 2, Subdivision I, Sections 90-74 and 90-128 pertaining to water and sewer availability fees. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones C. Appropriation of Funds Consider request to appropriate Microbusiness Marketing Leverage Program Grant funds awarded by Virginia Tourism Corporation. Audit - Finance Committee Vice-Mayor Wallace shared that the City of Salem was awarded $10,000 in grant funds through the Virginia Tourism Corporation to promote Downtown Salem lodging, dining, and shopping. A local match of $10,000 is required and will be covered through the Tourism operating budget. Proceeds from the grant will cover the cost of services not included in the Fiscal Year 2024 operating budget. Mayor Turk thanked the Tourism Department for applying for the grant and for being aware that it was out there to apply for. James Wallace motioned to appropriate $10,000 in state grant revenue to State Grants – Tourism account and increase the budget for state grant expenditures by $10,000. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones D. Appropriation of Funds Consider request to appropriate local funding for Upland Drive Storm Drain and Curb and Gutter. Audit - Finance Committee Vice-Mayor Wallace shared that as part of the Capital Improvement Plan, $125,000 was allocated to the Upland Drive storm drain and curb and gutter improvements project in fiscal year 2024. This project is projected to be funded over six years for a total of $750,000 in funding and a project completion date in fiscal year 2029. Fiscal year 2024 is the first year of local funding, with $125,000 included in the General Fund adopted budget. James Wallace motioned to appropriate $125,000 to the Capital Projects Fund revenue account, Transfer from General Fund, and to the Capital Projects Fund expenditure account, Upland Drive Storm Drain and Curb and Gutter. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones E. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to recommend Steve Belanger for Circuit Court appointment as a full member to replace Winston J. DuBois for the remainder of a five-year term ending June 5, 2024 to the Board of Zoning Appeals; to reappoint Paul C. Kuhnel and J. David Robbins to the Economic Development Authority for four-year terms ending March 9, 2028; to reappoint Pat Dew for a three-year term ending March 1, 2027 to the Fair Housing Board; and to reappoint John Shaner to the Local Office on Aging Board for a three-year term ending March 1, 2027. James Wallace seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 7. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(6) of the 1950 Code of Virginia, as amended, for discussion or consideration of the investment of public funds where competition and bargaining is involved, where, if made public, initially, the financial interest of the City would be adversely affected. Jim Wallace motioned that, in accordance with Sections 2.2-3711 A (6) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 6:53 p.m. for the purpose of discussing the following specific matters: A discussion or consideration of the investment of public funds where competition and bargaining is involved, where, if made public, initially, the financial interest of the City would be adversely affected. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones Mayor Turk noted that no action would be taken this evening. James Wallace motioned to reconvene at 8:33 p.m. In accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 8. Adjournment The meeting was adjourned at 8:33 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-23 9,805,439$ -$ 0%-$ -$ General Property Taxes 47,435,126 18,498,449 39%17,039,412 1,459,037 Other Local Taxes 27,410,800 10,481,142 38%10,355,103 126,039 Permits and Licenses 356,740 181,329 51%216,185 (34,856) Fines and Forfeitures 119,000 58,771 49%65,761 (6,990) Revenue from Use of Money and Property 5,332,180 4,785,283 90%1,913,604 2,871,679 Charges for Services 3,680,126 1,932,851 53%1,829,314 103,537 Payment in Lieu of Taxes from Electric Fund 3,160,000 1,843,333 58%1,580,000 263,333 Payment in Lieu of Taxes from Water Fund 145,395 85,701 59%91,799 (6,098) Miscellaneous Revenue 608,488 334,249 55%368,743 (34,494) Non-Categorical Aid 3,690,450 548,942 15%598,032 (49,090) Shared Expenses 1,711,395 672,951 39%738,334 (65,383) Categorical Aid 9,308,353 4,876,565 52%3,955,341 921,224 Non-Revenue Receipts 32,346 32,344 100%75,328 (42,984) Transfer From Other Funds 5,396,700 5,319,145 99%14,572,551 (9,253,406) Total Revenues 118,192,538 49,651,055 42%53,399,507 (3,748,452) Expenditures: General Government 10,437,204 6,277,605 60%5,780,561 497,044 Judicial Administration 3,163,592 1,754,034 55%1,507,587 246,447 Public Safety 25,926,078 13,757,291 53%11,930,138 1,827,153 Public Works 14,007,361 6,967,858 50%5,623,793 1,344,065 Health and Welfare 6,492,410 3,054,246 47%2,519,601 534,645 Education 25,651,617 16,530,553 64%15,875,299 655,254 Parks, Recreation and Cultural 8,941,646 4,374,586 49%4,120,433 254,153 Community Development 3,634,234 2,238,081 62%2,838,235 (600,154) Non-Departmental 1,271,995 1,168,774 92%1,145,052 23,722 Transfers Out 17,706,356 13,506,226 76%16,549,799 (3,043,573) Contingency 960,045 - 0%- - Total Expenditures 118,192,538 69,629,254 59%67,890,498 1,738,756 Revenues Over/(Under) Expenditures -$ (19,978,199)$ (14,490,991)$ (5,487,208)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Seven Months Ending January 31, 2024 Item #4C Date: 2/26/2024 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2021 -2024 FY 2021 FY 2022 FY 2023 FY 2024 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending January 31, 2024 Schedule E Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ -$ American Rescue Plan Act Funding-NEU 26,250,208 26,250,208 - 26,250,208 - 5,319,145 ARPA - VA Tourism Recovery Program 70,000 35,000 - 35,000 35,000 3,755 ARPA - Sports Marketing Incentive Program 25,650 5,500 - 5,500 20,150 - ARPA - Law Enforcement Grant Program 215,000 121,502 - 121,502 93,498 121,502 Total Revenues 31,475,281 31,326,633 - 31,326,633 148,648 5,444,402 Expenditures: Tourism Initiative 4,000 4,000 - 4,000 - - VA Tourism Recovery Program 70,000 70,000 - 70,000 - 38,755 Sports Marketing Incentive Program 25,650 25,650 - 25,650 - 20,150 Law Enforcement Grant Program 215,000 205,172 9,827 214,999 1 205,172 Transfer to General Fund 31,160,631 31,160,631 - 31,160,631 - 5,319,145 Total Expenditures 31,475,281$ 31,465,453$ 9,827$ 31,475,280$ 1$ 5,583,222 Fund Balance, January 31, 2024 (138,820)$ City of Salem, Virginia Debt Outstanding For Period Ending January 31, 2024 Schedule F Balance Principal Balance 7/1/2023 Issuances Payments 1/31/2024 City Debt Outstanding 2011 Union First Market Refunding Bonds 379,962$ -$ (379,962)$ -$ 2013 Public Improvement Bonds 977,550 - (89,425) 888,125 2016B Public Improvement Bonds 441,146 - - 441,146 2019 Public Improvement Bonds 4,273,000 - - 4,273,000 2020 Public Improvement Bonds 1,935,000 - - 1,935,000 2020 Public Improvement Refunding Bonds 4,703,652 - - 4,703,652 2021 Public Improvement Refunding Bonds 1,166,000 - - 1,166,000 2022B Public Improvement Bonds 14,491,000 - - 14,491,000 Total City Debt Outstanding 28,367,310 - (469,387) 27,897,923 School Debt Outstanding 2011 Union First Market Refunding Bonds 665,038 - (665,038) - 2012A Public Improvement Bonds 4,772,500 - (477,250) 4,295,250 2013 Public Improvement Bonds 3,012,450 - (275,575) 2,736,875 2020 Public Improvement Bonds 23,565,000 - - 23,565,000 Total School Debt Outstanding 32,014,988 - (1,417,863) 30,597,125 Total Debt Outstanding 60,382,298$ -$ (1,887,250)$ 58,495,048$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending January 31, 2024 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 21,420,610$ Revenues: Federal Grants 13,372,728$ 1,613,200$ -$ 1,613,200$ 11,759,528$ 20,121$ State Grants 17,515,640 1,958,036 - 1,958,036 15,557,604 333,533 Proceeds From Debt Issuance 42,015,146 42,015,145 - 42,015,145 1 - Interest Income 683,190 813,125 - 813,125 (129,935) 129,936 Transfer From General Fund 28,519,299 28,214,325 - 28,214,325 304,974 8,359,062 Total Revenues 102,106,003 74,613,831 - 74,613,831 27,492,172 8,842,652 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 - Fire Station #2 Renovations 432,000 70,261 - 70,261 361,739 64,029 Fire Station #2 Storage Building 515,000 - - - 515,000 - Fire Station #1 Renovations 654,000 3,323 - 3,323 650,677 3,323 Fire Station #3 Renovations 454,000 4,127 - 4,127 449,873 4,127 Colorado St Bridge Replacement 11,778,826 1,474,813 4,984,446 6,459,259 5,319,567 677,207 Apperson Drive Bridge Replacement 9,784,451 762,614 31,828 794,442 8,990,009 14,612 Jury Room Expansion 400,000 38,932 - 38,932 361,068 6,699 Apperson Drive Bridge Repairs #1800 682,432 69,800 54,332 124,132 558,300 69,800 Valleydale Streetscape Improvements 1,500,000 - - - 1,500,000 - Hanging Rock Battlefield Phase 2 1,420,310 1,431,719 - 1,431,719 (11,409) 574 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 2,252,578 158,378 39,970 198,348 2,054,230 - Moyer Sports Complex Renovation 27,922,667 19,490,016 6,434,160 25,924,176 1,998,491 7,116,474 Mason Creek Greenway Phase 3 2,610,681 183,030 294,104 477,134 2,133,547 9,764 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) - Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 - Civic Center West Field Lighting Upgrades 250,000 109,207 137,266 246,473 3,527 109,207 Kiwanis Park Wall Pads 110,000 - - - 110,000 - Library Lawn Special Events Space 500,000 - - - 500,000 - Flood Mitigation-CFPF 78,962 74,520 4,442 78,962 - 65,245 Downtown Impr - E Main St/Union St 2,504,140 2,324,417 - 2,324,417 179,723 313,400 Downtown Impr - E Main St/Market St 5,440,677 215,332 - 215,332 5,225,345 9,269 Downtown Impr - E Main St/White Oak 2,311,825 20,643 41,288 61,931 2,249,894 4,363 Capital Projects Local Reserve 67,811 - - - 67,811 - Downtown Improvements Reserve 90,350 - - - 90,350 - Excess Local Funding Reserve 2,171,800 - - - 2,171,800 - City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending January 31, 2024 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Arbitrage - 149,307 - 149,307 (149,307) 149,307 Transfer to Schools-2020 Bonds 27,000,000 27,000,000 - 27,000,000 - 801,131 Total Expenditures 102,106,003$ 53,769,100$ 12,402,776$ 66,171,876$ 35,934,127$ 9,418,531 Fund Balance, January 31, 2024 20,844,731$ Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 46,790,745$ 24,767,715$ 53%24,835,249$ (67,534)$ Other Electric Revenue 654,799 513,000 78%435,462 77,538 Reserve for Encumbrances 1,707,820 - 0%- - Appropriated from Net Position 3,300,000 - 0%- - Total Operating Revenues 52,453,364 25,280,715 48%25,270,711 10,004 . Operating Expenses Other Power Generation - Operation 150,000 32,523 22%63,452 (30,929) Other Power Generation - Maintenance 73,846 49,529 67%10,273 39,256 Purchased Power 28,030,000 15,531,122 55%14,093,969 1,437,153 Transmission - Operation 9,736,000 5,898,536 61%5,407,300 491,236 Transmission - Maintenance 41,339 4,412 11%8,988 (4,576) Distribution - Operations 1,142,527 696,619 61%618,405 78,214 Distribution - Maintenance 1,541,782 948,387 62%936,745 11,642 Customer Service 662,562 379,711 57%354,229 25,482 Administration & General - Operation 2,641,681 486,890 18%802,173 (315,283) Administration & General - Maintenance 239,359 174,731 73%118,174 56,557 Depreciation - 968,467 0%822,437 146,030 Capital 4,858,117 681,051 14%782,602 (101,551) Contingency 176,151 - 0%- - Total Operating Expenses 49,293,364 25,851,978 52%24,018,747 1,833,231 Income (loss) Before Transfers 3,160,000 (571,263) 1,251,964 (1,823,227) Transfers (Payment in Lieu of Taxes)(3,160,000) (1,843,333) 58%(1,580,000) (263,333) Income (loss)-$ (2,414,596)$ (328,036)$ (2,086,560)$ Income (loss)-$ (4,829,192)$ (656,072)$ (4,173,120)$ City of Salem, Virginia Electric Fund Statement of Operations For Seven Months Ending January 31, 2024 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 4,363,867$ 59%4,261,055$ 102,812$ Other Revenue 459,899 241,791 53%198,545 43,246 Water Federal Grants Revenue - - 0%800 (800) Gain On Sale Of Assets 1,040 1,040 0%- 1,040 Reserve for Encumbrances 761,826 - 0%- - Appropriated from Net Position 1,320,000 - 0%- - Total Operating Revenues 9,942,765 4,606,698 46%4,460,400 146,298 . Operating Expenses Salaries of Personnel 986,455 595,052 60%582,140 12,912 Fringe Benefits 465,075 271,331 58%256,254 15,077 Contractual Services 676,273 330,289 49%358,365 (28,076) Printing and Binding 2,500 170 7%- 170 Advertising 1,000 - 0%- - Utilities 421,200 240,747 57%238,337 2,410 Communications 5,800 2,309 40%2,943 (634) Insurance 38,000 30,854 81%33,652 (2,798) Travel and Training 9,800 4,354 44%3,819 535 Miscellaneous 65,730 46,584 71%46,487 97 Materials and Supplies 317,076 156,380 49%109,414 46,966 Depreciation - 497,417 0%498,720 (1,303) Capital 516,451 98,818 19%661,207 (562,389) Contingency 155,423 - 0%- - Total Production Expenses 3,660,783 2,274,305 62%2,791,338 (517,033) Salaries of Personnel 750,853 391,903 52%334,597 57,306 Fringe Benefits 361,704 179,436 50%150,044 29,392 Contractual Services 893,188 548,077 61%495,390 52,687 Printing and Binding - 136 0%- 136 Communications 4,950 3,064 62%3,246 (182) Insurance 32,000 34,275 107%31,258 3,017 Lease/Rent of Equipment 2,000 751 38%929 (178) Travel and Training 8,300 1,098 13%2,413 (1,315) Miscellaneous 30,530 17,799 58%17,005 794 Miscellaneous Credits (255,000) (237,232) 93%(194,217) (43,015) Materials and Supplies 182,374 120,659 66%92,461 28,198 Depreciation - 113,190 0%63,495 49,695 Capital 2,531,668 83,586 3%1,035,170 (951,584) Interest Obligations 1,594,020 81,220 5%99,362 (18,142) Total Distribution Expenses 6,136,587 1,337,962 22%2,131,153 (793,191) Income (loss) Before Transfers 145,395 994,431 (462,091)1,456,522 Transfers (Payment in Lieu of taxes)(145,395)(85,701) 59%(91,799) 6,098 Income (loss)-$ 908,730$ (553,890)$ 1,462,620$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Seven Months Ending January 31, 2024 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 4,102,538$ 59%4,029,013$ 73,525$ Other Revenue 149,896 83,364 56%108,223 (24,859) Reserve for Encumbrances 797,365 - 0%- - Total Operating Revenues 7,944,261 4,185,902 53%4,137,236 48,666 . Operating Expenses Salaries of Personnel 853,377 463,308 54%464,219 (911) Fringe Benefits 402,342 213,274 53%199,875 13,399 Contractual Services 3,661,280 1,420,540 39%1,375,478 45,062 Printing and Binding 1,500 633 42%144 489 Advertising 1,500 - 0%- - Utilities 4,500 2,147 48%2,225 (78) Communications 14,850 8,039 54%10,862 (2,823) Insurance 18,500 13,362 72%10,061 3,301 Lease/Rent of Equipment 3,000 751 25%929 (178) Travel and Training 12,000 2,550 21%4,569 (2,019) Miscellaneous 39,030 24,203 62%20,419 3,784 Miscellaneous Credits (325,000) (95,110) 29%(99,447) 4,337 Materials and Supplies 86,289 27,945 32%31,396 (3,451) Depreciation - 830,526 0%799,800 30,726 Capital 1,359,778 118,700 9%95,356 23,344 Interest Obligations 1,666,581 28,303 2%31,200 (2,897) Contingency 144,734 - 0%- - Total Operating Expenses 7,944,261 3,059,171 39%2,947,086 112,085 Income (loss) before Transfers - 1,126,731 1,190,150 (63,419) Income (loss)-$ 1,126,731$ 1,190,150$ (63,419)$ City of Salem, Virginia Sewer Fund Statement of Operations For Seven Months Ending January 31, 2024 Schedule K Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 359,850$ 250,081$ 69%247,186$ 2,895$ Box office shows 1,500,000 1,031,866 69%1,237,113 (205,247) Catering and concessions - - 0%112,723 (112,723) Merchandise and commissions 177,500 221,753 125%138,507 83,246 Static advertising 55,000 23,625 43%22,625 1,000 Miscellaneous income 15,000 13,569 90%15,419 (1,850) Interest Income - 948 0%407 541 Salem Fair 603,000 609,818 101%537,970 71,848 Reserve for encumbrances 309,197 - 0%- - Appropriated from Net Position 100,500 - 0%- - Total Operating Revenues 3,120,047 2,151,660 69%2,311,950 (160,290) Operating Expenses Salaries of personnel 1,421,099 828,028 58%791,231 36,797 Fringe benefits 571,127 295,896 52%269,340 26,556 Maintenance and contractual services 287,134 138,601 48%147,258 (8,657) Printing and binding 500 - 0%1,000 (1,000) Advertising 23,000 8,767 38%12,144 (3,377) Utilities 295,000 185,123 63%198,017 (12,894) Communications 13,900 6,063 44%7,750 (1,687) Insurance 28,500 29,351 103%30,924 (1,573) Leases and Rentals 3,200 - 0%275 (275) Travel and training 8,150 6,447 79%5,432 1,015 Miscellaneous 99,268 68,130 69%58,584 9,546 Show expense 1,296,992 1,117,074 86%1,286,702 (169,628) Fair expense 546,100 624,734 114%564,491 60,243 Materials and supplies 81,500 28,655 35%14,825 13,830 Capital 1,093,563 296,942 27%38,730 258,212 Depreciation - 159,314 0%160,166 (852) Total Operating Expenses 5,769,033 3,793,125 66%3,586,869 206,256 Income (loss) Before Transfers (2,648,986)(1,641,465) (1,274,919)(366,546) Transfers 2,648,986 1,079,742 41%938,681 141,061 Income (loss)-$ (561,723)$ (336,238)$ (225,485)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Seven Months Ending January 31, 2024 Schedule L Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 516,682$ 524,728$ 102%479,223$ 45,505$ Concessions 137,833 82,350 60%80,567 1,783 Moyer Concessions 25,000 - 0%- - Salem High Concessions 6,606 4,310 65%468 3,842 Total Operating Revenues 686,121 611,388 89%560,258 51,130 . Operating Expenses: Salaries of personnel 289,671 169,978 59%146,850 23,128 Fringe benefits 111,668 58,131 52%42,693 15,438 Contractual services 9,465 5,207 55%7,358 (2,151) Printing and binding 300 - 0%300 (300) Laundry and Cleaning 2,500 - 0%- - Communications 200 103 52%92 11 Insurance 1,800 1,877 104%1,521 356 Travel and training - 179 0%- 179 Miscellaneous 19,216 16,201 84%126,509 (110,308) Materials and supplies 203,081 156,439 77%147,645 8,794 Capital 60,000 5,084 8%- 5,084 Depreciation - 2,116 0%2,557 (441) Total Catering Expenses 697,901 415,315 60%475,525 (60,210) Salaries of Personnel 53,832 29,225 54%19,449 9,776 Fringe Benefits 18,808 5,693 30%4,444 1,249 Contractual services 4,000 11,402 285%3,880 7,522 Miscellaneous 150 59 39%29,932 (29,873) Materials and Supplies 27,500 23,337 85%26,107 (2,770) Machinery And Equipment - 49 0%- 49 Total Concessions Expenses 104,290 69,765 67%83,812 (14,047) Salaries of Personnel 9,745 - 0%- - Fringe Benefits 4,484 - 0%- - Contractual services 2,500 - 0%- - Materials and Supplies 13,329 - 0%- - Total Moyer Expenses 30,058 - 0%- - Salaries of Personnel 2,272 702 31%- 702 Fringe Benefits 209 305 146%- 305 Contractual - 1,005 0%- 1,005 Materials and Supplies 1,807 1,570 87%- 1,570 Total Salem High Expenses 4,288 3,582 84%- 3,582 Income (loss) Before Transfers (150,416)122,726 921 121,805 Transfers 150,416 - 0%- - Income (loss)-$ 122,726$ 921$ 121,805$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Seven Months Ending January 31, 2024 Catering Concessions City of Salem, Virginia Water and Sewer Capital Fund Statement of Revenues and Expenditures For Period Ending January 31, 2024 Schedule M Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 10,218,902$ Revenues: Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ 3,356,098$ Total Revenues 13,575,000 13,575,000 - 13,575,000 - 3,356,098 Expenditures: North Salem Water Improvements 6,200,000 - - - 6,200,000 - Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 - Wiley Ct Sewer Improvements 375,000 - - - 375,000 - Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ - Fund Balance, January 31, 2024 13,575,000$ Schedule N Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 7,846,412$ 6,036,231$ 1,810,181$ Revenue Premiums Paid - City 6,060,000 2,948,709 49% 2,685,641 263,068 Premiums Paid - School 5,240,000 2,573,356 49% 2,275,228 298,128 Premiums Paid - Retirees 765,000 424,170 55% 417,995 6,175 Dental Premiums Paid 591,050 298,509 51% 296,132 2,377 Interest Earnings 90,000 209,383 233% 61,416 147,967 Miscellaneous 5,000 16,249 325% 4,467 11,782 Total Year to Date Revenues 12,751,050 6,470,376 51% 5,740,879 729,497 Expenses Health Claims 11,545,772 5,268,595 46% 4,881,796 386,799 Dental Claims 591,050 246,332 42% 240,842 5,490 Employee Health Clinic 511,332 216,497 42% 203,965 12,532 Consulting Services 96,896 39,994 41% 37,832 2,162 Miscellaneous 6,000 4,170 70% 3,889 281 Total Year to Date Expenses 12,751,050 5,775,588 45% 5,368,324 407,264 Ending Net Position -$ 8,541,200$ 6,408,786$ 2,132,414$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Six Months Ending December 31, 2023 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending January 31, 2024 Schedule O FV as a Cash Value Net Change Fair Value % of 1/31/2024 in Fair Value 1/31/2024 Portfolio Demand & Time Deposits Concentration Account 51,625,707$ -$ 51,625,707$ 32.1% Payroll Account 10,133 - 10,133 0.0% Revenue Recovery Account 9,634 - 9,634 0.0% Utility Billing Account 46,452 - 46,452 0.0% Box Office Account 807,423 - 807,423 0.5% Held as Fiscal Agent of: Cardinal Academy 943,815 - 943,815 0.6% Court Community Corrections 1,300,674 - 1,300,674 0.8% Held on Behalf of: Economic Development Authority 492,117 - 492,117 0.3% Total Demand & Time Deposits 55,235,955 - 55,235,955 34.3% Investments Local Government Investment Pool (LGIP) 105,498,092 - 105,498,092 65.6% Held on Behalf of: Economic Development Authority LGIP 145,447 - 145,447 0.1% Total Investments 105,643,539 - 105,643,539 65.7% Total Deposits and Investments 160,879,494$ -$ 160,879,494$ 100.0% Item # 5A Date: 2/26/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 26, 2024 AGENDA ITEM: Consider ordinance on second reading amending Chapter 90, Article III, Division 2, Subdivision I, Sections 90-74 and 90-128 pertaining to water and sewer availability fees. (Approved on first reading at the February 12, 2024, meeting.) SUBMITTED BY: Larado Robinson, PE, Director of Water/Sewer Department SUMMARY OF INFORMATION: Applies to Sec. 90-74(a)(1) and Sec. 90-128(a)(1) The Availability Fees for both water and sewer states the fees are based on “Meter Size or Tap Size (Whichever is greater).” The addition of “or Tap Size (Whichever is greater)” was only intended for Connection Fees related to connections installed by the City, not Availability Fees. Availability Fees should only be based on the Meter Size, not the Tap Size. Availability Fees are intended to recover a portion of the cost of the available water and sewer system capacity. The portion of a user’s capacity (the amount of water they use) is determined by their water meter and its size rather than the tap size. Therefore, for all Availability Fees listed, replace “Meter Size or Tap Size (Whichever is greater)” with “Meter Size.” STAFF RECOMMENDATION: Staff recommends Council approve second reading of this ordinance. AN ORDINANCE TO AMEND, REVISE AND REORDAIN CHAPTER 90, ARTICLE III, DIVISION 2, SUBDIVISION I, SECTION 90-74 AND 90-128 PERTAINING TO WATER AND SEWER DISPOSAL AND RATES AND CHARGES. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT SECTIONS 90-74 AND 90-128, ARTICLE III, CHAPTER 90, of The Code of the City of Salem, Virginia, be amended, revised and reordained to read as follows: Chapter 90 - UTILITIES ARTICLE III. - WATER AND SEWAGE DISPOSAL DIVISION 2. - WATERWORKS SYSTEM AND WATER SUPPLY Subdivision I. - In General Sec. 90-74. - Same Charges. (a) Generally. Before a service connection to a city water main is made for a consumer of water, the person desiring such connection shall comply with City connection policy and pay to the city treasurer the following charges: (1) Availability fees: The following charges are hereby established and effective January 1, as noted: Meter Size or Tap Size (Whichever is greater) Jan. 2024 Jan. 2025 5/8or 3/4 $3,000.00 $4,000.00 1 $6,000.00 $8,000.00 1-1/2 $10,500.00 $14,000.00 2 $19,500.00 $26,000.00 3 $37,500.00 $50,000.00 4 $60,000.00 $80,000.00 6 $120,000.00 $160,000.00 8 $232,500.00 $310,000.00 (2) Connection fees: The following charges are hereby established and effective January 1, as noted: Meter Size or Tap Size (Whichever is greater) Jan. 2024 5/8 or 3/4 $2,000.00 or actual cost plus 29%, whichever is greater 1 $2,300.00 or actual cost plus 29%, whichever is greater 1-1/2 $3,200.00 or actual cost plus 29%, whichever is greater 2 $3,800.00 or actual cost plus 29%, whichever is greater Larger than 2 Actual Cost plus 29% (b) Subdivisions. In a duly approved subdivision where the subdivider or property owner has installed water service laterals, as required under the provisions of chapter 78 of this Code as a part of the physical improvements within the subdivision, the amounts specified in subsection (a) of this section to be made shall be reduced by 40 percent. Connection fee for water service laterals installed by subdivider are hereby established and effective January 1, as noted: Water Meter Size Jan. 2024 5/8 or 3/4 $1,200.00 1 $1,380.00 1-1/2 $1,920.00 2 $2,280.00 Larger than 2 Water Meter Size Actual cost plus 29% DIVISION 3. - SEWAGE DISPOSAL Subdivision I. - In General Sec. 90-128. - Sewer connection charges generally. (a) Before a sewer service connection is made to a city public sewer, the applicant therefor shall comply with City connection policy and pay to the city treasurer the following charges: (1) Availability fees: The following charges are hereby established and effective January 1, as noted: Meter Size or Tap Size (Whichever is greater) Jan. 2024 Jan. 2025 5/8 or 3/4 $1,500.00 $2,000.00 1 $3,000.00 $4,000.00 1-1/2 $4,500.00 $6,000.00 2 $9,000.00 $12,000.00 3 $18,000.00 $24,000.00 4 $30,000.00 $40,000.00 6 $60,000.00 $80,000.00 8 $112,500.00 $150,000.00 (2) Connection fees: 6 Sewer Connection or smaller - based on lateral diameter The greater of $2,200.00 or actual cost plus 29% Larger than 6 Sewer Connection - based on lateral diameter The greater of $2,200.00 or actual cost plus 29% (b) This section shall be subject to sections 90-129 and 90-130 All ordinances, or parts of ordinances, in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday - William D. Jones Byron Randolph Foley James W. Wallace, III Renee F. Turk Passed: Effective: /s/ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 2/26/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 26, 2024 AGENDA ITEM: Authorize the City Manager to notify the Virginia Department of Wildlife Resources (DWR) that the City of Salem will participate in the 2024-2025 urban archery program regulated by DWR. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: The Virginia Department of Wildlife Resources (DWR) administers and regulates a special urban archery season. Localities must provide a letter of intent to DWR by April 1st for the initial year of participation. Thereafter, localities will automatically be included in subsequent seasons unless providing notification of intent not to participate by April 1st of any year. Should the City wish to participate in the program for the next eligible season, Council is requested to formally authorize the City Manager to notify DWR by April 1, 2024. The specific dates of the 2024-2025 urban archery season are established by DWR and at this time have not been published. STAFF RECOMMENDATION: Staff recommends that Council authorize the City Manager to submit notice to DWR if the City wishes to participate in the urban archery program effective with the 2024-2025 season. Item # 6B Date: 2/26/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 26, 2024 AGENDA ITEM: Consider approval of revised Blue Ridge Behavioral Healthcare bylaws. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: Blue Ridge Behavioral Healthcare submitted the revised bylaws, revised as of December 12, 2023, and requested approval by Salem City Council. The bylaws, which require participating locality approval, were last amended December 11, 2011. The bylaws as presented were accepted at the regular meeting of the Blue Ridge Behavioral Healthcare Board on December 12, 2023, by unanimous Vote. STAFF RECOMMENDATION: Recommend approval of the amended bylaws.