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Home My WebLink About10/13/2021 - Planning Commission - Minutes - RegularPlanning Commission Meeting MINUTES Wednesday, October 13, 2021, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street WORK SESSION 1.Call to Order A work session of the Planning commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, at 6:00 p.m. on October 13, 2021; there being present said Commission members to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid A. Garst, II; Jackson Beamer, and Neil L. Conner; together with H. Robert Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission; Charles E. Van Allman, Jr., Director of Community Development; Mary Ellen Wines, Zoning Administrator; and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:00 p.m. and reported that this date, place, and time had been set in order for the Commission to hold a work session. Benjamin Tripp, former City Planner was also present. 2.New Business A.Discussion items from the October Meeting Discussion of items from the October 13, 2021, regular session agenda. A discussion was held regarding the request of .Com Properties 8, LLC, property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map #257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Member Garst would prefer commercial; Member Conner likes industrial; Vice Chair King doesn't like looking at empty spaces. Member Garst noted that other uses are allowed. A discussion was held regarding the approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549-acre tract known as Simms Farm Section 2. Mr. Van Allman noted that trails will be added to next submittal for entire site. A discussion was held regarding the approval of the amended subdivision plan filed by Simms Property, LLC, property owner/developer, for a 7.564-acre tract known as Simms Farm Section 1. Mr. Van Allman noted that the plat follows the change in plan from last month. The Commission does not want to move future meetings to the Salem Civic Center. 4.Adjournment A discussion was held regarding moving future Planning Commission meetings to the Salem Civic Center, and the Commission does not want to move the meetings. Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:40 p.m. REGULAR SESSION 1.Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m. on October 13, 2021. Notice of such hearing was published in the September 30 and October 7, 2021, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U.S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; H. Robert Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission, to wit; Charles E. Van Allman, Jr., Director of Community Development; and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: Chair Daulton called the meeting to order at 7:00 p.m. 2.Pledge of Allegiance 3.Consent Agenda A.Minutes Consider acceptance of the minutes from the September 15, 2021, work session and regular meeting. Neil Conner motioned Consider acceptance of the minutes from the September 15, 2021, work session and regular meeting.. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing to consider the request of .Com Properties 8, LLC, property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map # 257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Staff noted the following: The subject property consists of a 6.71-acre parcel located southwest of the intersection of Dillard Drive and Apperson Drive. The request is to rezone a portion of the property. Only 1.12 acres is considered for this request. The portion of the parcel is vacant as there has not been a permanent business to occupy this portion since Food Lion closed in 2014. The 1.12-acre portion will be subdivided from the parent parcel. There will be cross access agreements between the two parcels for access, parking, etc. Lewis Gale would like to move from their current location at 2141 Apperson Drive. They anticipate one to two employees on site at a time with one to two box trucks for distribution per day. Deliveries are expected to also be approximately two a day. This location will be a center for multiple locations for Lewis Gale. There will be security systems with cameras as well as their security service making rounds. There will be some medication on site, but no narcotics. There will be no additional exterior lighting. Staff recommends approval of the request. Ben Crew, Balzer & Associates, 1208 Corporate Circle, Roanoke, VA, appeared before the Commission on behalf of the property owner; he stated that the request is in response to a request a couple months ago; Lewis Gale would like to have warehouse and storage in the former Food Lion section of the retail center. The previous location was down the street where Layman Candy Company is purchasing the property; therefore, they need to find a new location. The rezoning is requested to facilitate the use. Vice C hair King questioned the relationship of Dominion Air & Machinery C ompany; and Mr. C rew stated that Dominion Air & Machinery Company handles the management portion of the various .Com properties for the property owner, Richard Bishop. C hair Daulton questioned why the property needs to be rezoned. Mr. C rew stated that based on discussions with city staff, the use is identified in the zoning ordinance as warehouse and storage, which is not allowed in the HBD Highway Business District zoning classification; Lewis Gale has many medical facilities around the region and needs a clearing house or a place to have "stuff" (i.e. waiting room chairs, medical equipment, miscellaneous items); the maintenance group will use it as a hub to receive deliveries, to take deliveries, to go get things that various hospitals or clinics need and use it as a true warehouse/storage area to support its facilities. No other person(s) appeared related to the request. Neil Conner motioned approval of the request of .Com Properties 8, LLC , property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map #257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, King Nays: Garst B.Simms F arm Section 2 Consider the request of Simms Property, LLC., property owner/developer for approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549 acre tract known as Simms Farm Section 2. Staff noted that this plat would create 12 new lots (88-99) for Phase 2 of the "Simms Farm" subdivision. T his phase includes residential lots, an open space lot, and a new street. T he lots are located along and to the west of Diamond Road, north of the intersection of Diamond Road and Upland Drive. T he plat meets the requirements of the Subdivision Ordinance. Both the plat and plan have been reviewed by C ity Staff and approval is recommended with any field revisions to be approved administratively by staff. Neil Conner motioned approval of the request of Simms Property, LLC, property owner/developer, for approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549-acre tract known as Simms Farm Section 2. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C .Simms F arm Section 1 Consider the request for approval of the amended subdivision plat filed by Simms Property, LLC., property owner/developer, for a 7.564 acre tract known as Simms Farm Section 1. Staff noted that Section 1 plans were modified and approved by this body on September 15, 2021. T he modifications included moving the stormwater pond into an area where it can better collect and detain the runoff from the development. T here were no changes to the layout, or utilities. T he only changes were to the stormwater pond and associated easements. T his plat amendment meets the requirements and recommends approval. Denise King motioned approval of the request for approval of the amended final subdivision plat filed by Simms Property, LLC ., property owner/developer, for a 7.564-acre tract known as Simms Farm Section 1.. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment On motion by Member Garst, meeting was adjourned at 7:10 p.m. City C ouncil meeting, October 25, 2021, 6:30 p.m. C ommunity Room, Salem C ivic Center, 1001 Roanoke Boulevard