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HomeMy WebLinkAbout1/22/2024 - City Council - Agenda -RegularCity Council Meeting AGENDA Monday, January 22, 2024, 6:30 PM Work Session 6:00 P.M. Parlor A, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 Regular Session 6:30 P.M. Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 WORK SESSION 1.Call to Order 2.New Business A.Discussion Items Roanoke Valley - Alleghany Regional Commission Update - Jeremy Holmes, Executive Director 3.Adjournment REGULAR SESSION 1.Call to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes Consider acceptance of the January 8, 2024, Work Session and Regular Meeting minutes. C.Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for the six months ending December 2023. A.Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. (Approved on first reading at the January 8, 2024, meeting.) B.Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105–2121 Apperson Drive (Tax Map # 281-1-2.2) from BCD Business Commerce District to HBD Highway Business District. (Approved on first reading at the January 8, 2024, meeting.) 6.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District. (Advertised in the January 11 and January 18, 2024, issues of the Salem Times- Register.) (Recommend approval, see page 3 of Planning Commission minutes.) STAFF REPORT B.Special Exception Permit Hold public hearing to consider the request of Helm Building Enterprises, LTD, property owner, for the issuance of a Special Exception Permit to allow a two family dwelling on the property located at 301 Carey Avenue, (Tax Map # 74-2-6.1). (Advertised in the January 11 and January 18, 2024, issues of the Salem Times-Register.) (Recommend approval, 4 to 1 vote; see page 4 of Planning Commission minutes.) STAFF REPORT C.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District. (Advertised in the January 11 and January 18, 2024, issues of the Salem Times-Register.) (Recommend approval, see page 9 of Planning Commission minutes.) STAFF REPORT D.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District. Petitioners have requested a continuance until the February 14, 2024, meeting. (Continued until the February 14, 2024, meeting. See page 3 of Planning Commission minutes.) STAFF REPORT E.Graham White Manufacturing Company Performance Agreement Consider a request of approval and authorizing the City Manager to finalize and execute a Performance Agreement between the City of Salem, Graham White Manufacturing Company, a subsidiary of Wabtec, and the Economic Development Authority of the City of Salem. F.Railroad Crossings Consider authorizing the City Manager to enter into an agreement with Norfolk Southern related to the removal of railroad track crossings at three locations in the City for a line that is 5. Old Business no longer in service. G.Memorandum of Understanding - McAfee Knob Trailhead Shuttle Consider authorizing the City Manager or his designee to execute a Memorandum of Understanding (MOU) with Roanoke County to provide transportation services to citizens and visitors in Salem to utilize the McAfee Knob Trailhead Shuttle. H.Boards and Commissions Consider appointments to various boards and commissions. 7.Adjournment Item #4B Date: 1/22/2024 City Council Meeting MINUTES Monday, January 8, 2024, 6:30 PM Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on January 8, 2024, at 6:00 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; A. K. Briele, Director of Electric Department; Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session. 2. New Business A. Discussion Items 1) Discussion of Citizen Comment Requests Council discussed the Citizen requests from the October 23 through December 11, 2023, meetings of City Council. Mr. Jones noted that he would be meeting with Mr. Thompson this week in regard to the requests from the October 23 and December 11, 2023, meetings. He will report back to Council once this meeting has been held. Discussion was held on requests from several residents of North Broad Street who had expressed concern about proposed redevelopment of the Hope Tree property. These were from the November 13, November 27, and December 11 meetings. Mayor Turk noted that all of these citizen comments are being shared with Community Development so that concerns can be looked into and to ensure that the angles being presented are being explored. Mr. Holliday shared that he had met with a citizen and discussion was held about traffic studies. It was felt that there were gaps in the Balzer traffic study that had been done. Hope Tree has requested a continuance to February for this item with the Planning Commission. Item #4B Date: 1/22/2024 The rezoning request must be heard by the Planning Commission prior to coming before Council for action. Each request from a citizen related to Hope Tree was discussed and Council expressed understanding of the concerns and that they would be kept in mind. Discussion was held on the requests that Code violations and enforcement be addressed. It was noted that these issues are being looked at through the Comprehensive Plan. Discussion was held about enforcement of Salem City Code for issues of blight, dilapidated structures, junk vehicles, and unsightly buildings/conditions, and a response from Council to Community Development with direction on this. Council requested that a Work Session be scheduled to discuss this in further detail. Council addressed the request from December 11 that Council engage Roanoke College's Institute for Policy and Opinion Research to review the City's survey used for the Comprehensive Plan and to ascertain what would constitute a more useful and statistically valid survey. It was noted that a consultant had been hired by the City and was being utilized for the development of the Comprehensive Plan. In response to the request made at the December 11 meeting that consideration be given to allowing for accessory dwelling units, allowing space for separate quarters with bath and kitchen on the same floor for family members or rental, and Airbnb options in areas with consistent walking space to amenities, Council responded that these were items that were being explored during the process of the development of the Comprehensive Plan and that Council would continue to inform Community Development of citizen feedback that is received. 3. Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:23 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. Item #4B Date: 1/22/2024 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. No citizens were present to speak this evening. B. Minutes Consider acceptance of the December 11, 2023, Work Session and Regular Meeting minutes. The minutes were approved as written. C. Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for the five months ending November 2023. The financial reports were received. 5. Old Business There was no Old Business this evening. 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing and consider adoption of ordinance on first reading for the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. (Advertised in the December 28, 2023, and January 4, 2024, issues of the Salem Times-Register.) (Recommend approval; see page 2 of Planning Commission minutes.) STAFF REPORT Mayor Turk opened the public hearing. Barney Horrell, Brushy Mountain Engineering, addressed Council on behalf of the property owner. He noted that the preliminary site plan included in the Council packet reflected a standard rectangular building that was consistent with the property directly across the street and that there were several buildings in this area that had Item #4B Date: 1/22/2024 been through the process of rezoning from Highway Business District (HBD) to Heavy Manufacturing District (HM) and that this request was consistent with that. He added that the same architect and general contractor would be involved with this. Mayor Turk closed the public hearing. William Jones motioned to adopt ordinance on first reading for the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace B. Amendment to the Zoning Ordinance Hold public hearing and consider adoption of ordinance on first reading for the request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105–2121 Apperson Drive (Tax Map # 281-1-2.2) from BCD Business Commerce District to HBD Highway Business District. (Advertised in the December 28, 2023, and January 4, 2024, issues of the Salem Times - Register.) (Recommend approval; see page 3 of Planning Commission minutes.) STAFF REPORT Mr. Foley requested Mr. Van Allman to give some information on the location of this request. Mr. Van Allman explained that this site is out Apperson Drive and is right at the Roanoke City line. This is the building directly behind Wendy's. Currently, there is a consignment shop and a couple of small office use types. Essentially this request, since there is a mix of retail and restaurants in the area, will allow restaurants basically or other small shops that are allowable under HBD (Highway Business District) zoning. Business Commerce District is restrictive for what is actually going on in that area, and this will allow them to market the building units for more businesses. Mayor Turk opened the public hearing. Ben Crew, Balzer and Associates, 1208 Corporate Circle, representing J.C. and Martha Poindexter, property owners, shared that they were requesting to update the zoning to be more appropriate for this specific building to enable some uses and keep the momentum going that is moving forward in that center currently. Mr. Foley noted that the Planning Commission minutes noted there was nothing specific planned currently and asked if this was still true or if there was a specific business in mind for this property. Item #4B Date: 1/22/2024 Mr. Crew responded that multiple folks had approached the owners such as sub shops or restaurants that were not allowable through BCD zoning, but that there is not currently a specific business in mind. This would allow them to move forward with some of those more active uses in this center. Mayor Turk closed the public hearing. Randy Foley motioned to adopt ordinance on first reading for the request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105– 2121 Apperson Drive (Tax Map # 281-1-2.2) from BCD Business Commerce District to HBD Highway Business District. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace C. Approval of Electric Rates Consider adoption of Resolution 1461 amending the Electric Rate Tariffs. Audit - Finance Committee The cost of electricity purchased by the City from American Electric Power (AEP) is significantly higher this fiscal year than AEP projected. As a result, the City needs to adjust the power cost adjustment (PCA) on electric bills to account for the additional cost of electricity purchased from AEP. Mr. Foley shared for the benefit of the public that Council had held extensive discussions with Mr. Briele, Director of Electric Department. If Salem is going to continue to maintain their own Electric Department, this is necessary. Mayor Turk remarked on the constant increase over the past two or three years in transmission and other rates. She shared that even though Salem owns its own Electric Company, the power has to be purchased to be able to provide the electricity for the citizens. It is critical to meet the cost that the City is having to pay. James Wallace motioned to adopt resolution 1461 amending the power cost adjustment in the electric rate tariffs to $0.033126 per kilowatt hour (KWH) effective February 1, 2024. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace D. Update Special Regulatory Tax Rate on Electric Utility Bills Consider request to update Special Regulatory Tax Rate on Electric Utility Bills. Audit - Finance Committee Item #4B Date: 1/22/2024 The Code of Virginia mandates a special regulatory tax on electric bills per code Section 58.1-2900 (A) (1-5). The General Assembly updated the special regulatory tax component of the electric utility consumption tax calculation. James Wallace motioned to update the Special Regulatory Tax effective February 1, 2024, and to amend the book of rates to reflect the required tax of: $0.000195 for consumption between 1 and 2,500 Kilowatt Hours; $0.00013 for consumption between 2,501 and 50,000 Kilowatt Hours; and $0.000091 for consumption of 50,001 or more Kilowatt Hours. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace E. Quick Lube Oil Change Consider setting bond for erosion and sediment control and landscaping and physical improvements for Quick Lube Oil Change. Audit - Finance Committee Mr. Wallace noted for the benefit of the public that this was referring to the piece of land where the old Sonic fast-food restaurant used to be beside American National Bank and the old Fast Freddy's. The Community Development office has reviewed the estimate for erosion and sediment control, landscaping, and physical improvements for Quick Lube Oil Change located at 830 West Main Street. James Wallace motioned to bond the project in the amount of $386,295.00 with a time frame for completion set at twelve (12) months. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace F. St. John Road Common Development Plan Consider setting bond for erosion and sediment control and landscaping for St. John Road Common Development Plan. Audit - Finance Committee Vice-Mayor Wallace noted that this item is related to the earlier discussion in the public hearing for the property on St. John Road near the old General Electric building. The City Engineer’s office has reviewed the estimate for erosion and sediment control and landscaping for St. John Road Common Development Plan located at 71 St. John Road, 105 St. John Road, and 416 Electric Road. James Wallace motioned to bond the project in the amount of $24,963.00 with a time frame for completion set at twelve (12) months. William Jones seconded the Item #4B Date: 1/22/2024 motion. Ayes: Foley, Holliday, Jones, Turk, Wallace G. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to reappoint Dr. Forest Jones for a three-year term ending December 31, 2026, and endorse reappointing Helen Ferguson as an at-large member for a three-year term ending December 31, 2026, to the Blue Ridge Behavioral Healthcare Board. Also, to reappoint H. Robert Light for a four-year term ending December 14, 2027, to the Roanoke Valley Broadband Authority. H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 7. Adjournment Mr. Foley took a moment to recognize the passing of G. Michael Pace, Jr. this afternoon and to express his condolences. He noted that Mr. Pace was an integral part of this community as was his father, who served on City Council for years. He shared that Mr. Pace was the founder of the Rule of Law Project and was recognized by the Virginia Bar Association for that, represented numerous organizations in front of City Council as an attorney, was a managing partner for Gentry Locke Attorneys in Roanoke for years, and finally served as Counsel for Roanoke College. He was a true friend and a great gentleman. He expressed his condolences to his wife, Nancy, and his daughters, Maggi and Cate. He noted that his influence and impact will not be forgotten. Mr. Wallace acknowledged that today was Mr. Dorsey's first day on the job and Council welcomed him as City Manager. Mr. Jones announced that he would not be seeking reelection on City Council at the end of his term in November of this year. he noted that he had agreed to do four terms when originally elected and that he had served four terms and that he believed in term limits. He recognized former City Council member Lisa Garst in the audience and thanked her for her service on Council. He shared that it was time for him to spend more time with his family and grandchildren. He commented on the sacrifices that family members of Council members made. He shared how the City has gone from having two weeks of reserve funds to having nine months of reserves during his time on Council due to tough decisions that were made as a body. He also spoke of a brand-new South Salem School and remodeled Salem High School and that he was proud to be part of those accomplishments as well as part of this Item #4B Date: 1/22/2024 community. He commented that anyone has the opportunity to be a part of Council, that the decisions are not made lightly without a lot of study put into them, and that often the decisions were not popular. He noted that the responsibility was to do what was in the best interest of the whole City. Councilman Jones encouraged those that are not elected to certain boards or to Council to come back and try again if they were not elected the first time. He noted that this community is great because of people that had decided to give up part of their life to make this place better. He said that Council makes decisions based on the information that they have and what is best for the community. He expressed appreciation to those that had elected him and to those that he has served with. He said that he wanted to announce this now so that anyone that was interested would have the opportunity to do research and make sure this was something that they wanted to do. The meeting was adjourned at 6:50 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-23 9,805,439$ -$ 0%-$ -$ General Property Taxes 47,435,126 18,322,787 39% 16,697,897 1,624,890 Other Local Taxes 27,410,800 8,271,155 30% 8,286,958 (15,803) Permits and Licenses 356,740 146,849 41% 190,126 (43,277) Fines and Forfeitures 119,000 51,087 43%55,523 (4,436) Revenue from Use of Money and Property 5,332,180 4,074,505 76% 1,347,437 2,727,068 Charges for Services 3,680,126 1,594,065 43% 1,538,648 55,417 Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50% 1,580,000 - Payment in Lieu of Taxes from Water Fund 145,395 73,789 51%79,375 (5,586) Miscellaneous Revenue 582,500 298,193 51% 332,014 (33,821) Non-Categorical Aid 3,690,450 464,184 13% 508,569 (44,385) Shared Expenses 1,711,395 672,951 39% 610,477 62,474 Categorical Aid 9,308,353 4,524,273 49% 3,380,721 1,143,552 Non-Revenue Receipts 27,828 27,826 100%75,328 (47,502) Transfer From Other Funds 5,396,700 5,319,145 99% 12,450,674 (7,131,529) Total Revenues 118,162,032 45,420,809 38% 47,133,747 (1,712,938) Expenditures: General Government 10,098,186 5,342,064 53% 4,940,577 401,487 Judicial Administration 3,163,592 1,540,771 49% 1,310,060 230,711 Public Safety 25,907,150 11,932,783 46% 10,436,194 1,496,589 Public Works 14,008,351 6,113,733 44% 5,004,996 1,108,737 Health and Welfare 6,492,410 2,404,440 37% 2,259,270 145,170 Education 25,651,617 14,407,623 56% 13,848,033 559,590 Parks, Recreation and Cultural 8,945,684 3,711,885 41% 3,473,165 238,720 Community Development 3,633,635 1,959,229 54% 2,732,134 (772,905) Non-Departmental 19,312,851 14,765,844 76% 15,507,349 (741,505) Contingency 948,556 - 0%- - Total Expenditures 118,162,032 62,178,372 53% 59,511,778 2,666,594 Revenues Over/(Under) Expenditures -$ (16,757,563)$ (12,378,031)$ (4,379,532)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Six Months Ending December 31, 2023 Item #4C Date: 1/22/2024 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2021 -2024 FY 2021 FY 2022 FY 2023 FY 2024 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending December 31, 2023 Schedule E Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ -$ American Rescue Plan Act Funding-NEU 26,250,208 26,250,208 - 26,250,208 - 5,319,145 ARPA - VA Tourism Recovery Program 70,000 35,000 - 35,000 35,000 3,755 ARPA - Sports Marketing Incentive Program 25,650 5,500 - 5,500 20,150 - ARPA - Law Enforcement Grant Program 215,000 121,502 - 121,502 93,498 121,502 Total Revenues 31,475,281 31,326,633 - 31,326,633 148,648 5,444,402 Expenditures: Tourism Initiative 4,000 4,000 - 4,000 - - VA Tourism Recovery Program 70,000 68,420 - 68,420 1,580 37,175 Sports Marketing Incentive Program 25,650 25,650 - 25,650 - 20,150 Law Enforcement Grant Program 215,000 149,849 55,323 205,172 9,828 149,849 Transfer to General Fund 31,160,631 31,160,631 - 31,160,631 - 5,319,145 Total Expenditures 31,475,281$ 31,408,550$ 55,323$ 31,463,873$ 11,408$ 5,526,319 Fund Balance, December 31, 2023 (81,917)$ City of Salem, Virginia Debt Outstanding For Period Ending December 31, 2023 Schedule F Balance Principal Balance 7/1/2023 Issuances Payments 12/31/2023 City Debt Outstanding 2011 Union First Market Refunding Bonds 379,962$ -$ (379,962)$ -$ 2013 Public Improvement Bonds 977,550 - (89,425) 888,125 2016B Public Improvement Bonds 441,146 - - 441,146 2019 Public Improvement Bonds 4,273,000 - - 4,273,000 2020 Public Improvement Bonds 1,935,000 - - 1,935,000 2020 Public Improvement Refunding Bonds 4,703,652 - - 4,703,652 2021 Public Improvement Refunding Bonds 1,166,000 - - 1,166,000 2022B Public Improvement Bonds 14,491,000 - - 14,491,000 Total City Debt Outstanding 28,367,310 - (469,387) 27,897,923 School Debt Outstanding 2011 Union First Market Refunding Bonds 665,038 - (665,038) - 2012A Public Improvement Bonds 4,772,500 - (477,250) 4,295,250 2013 Public Improvement Bonds 3,012,450 - (275,575) 2,736,875 2020 Public Improvement Bonds 23,565,000 - - 23,565,000 Total School Debt Outstanding 32,014,988 - (1,417,863) 30,597,125 Total Debt Outstanding 60,382,298$ -$ (1,887,250)$ 58,495,048$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending December 31, 2023 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 21,420,610$ Revenues: Federal Grants 13,372,728$ 1,604,490$ -$ 1,604,490$ 11,768,238$ 11,411$ State Grants 17,515,640 1,650,425 - 1,650,425 15,865,215 25,922 Proceeds From Debt Issuance 42,015,146 42,015,145 - 42,015,145 1 - Interest Income 683,190 810,620 - 810,620 (127,430) 127,430 Transfer From General Fund 28,519,299 28,214,325 - 28,214,325 304,974 8,359,062 Total Revenues 102,106,003 74,295,006 - 74,295,006 27,810,997 8,523,825 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 - Fire Station #2 Renovations 432,000 18,706 - 18,706 413,294 12,474 Fire Station #2 Storage Building 515,000 - - - 515,000 - Fire Station #1 Renovations 545,000 3,055 - 3,055 541,945 3,055 Fire Station #3 Renovations 378,000 4,287 - 4,287 373,713 4,287 Colorado St Bridge Replacement 11,778,826 1,113,372 5,345,887 6,459,259 5,319,567 315,766 Apperson Drive Bridge Replacement 9,784,451 762,394 31,828 794,222 8,990,229 14,391 Jury Room Expansion 400,000 38,932 - 38,932 361,068 6,699 Apperson Drive Bridge Repairs #1800 682,432 69,800 54,332 124,132 558,300 69,800 Valleydale Streetscape Improvements 1,500,000 - - - 1,500,000 - Hanging Rock Battlefield Phase 2 1,420,310 1,431,719 - 1,431,719 (11,409) 574 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 2,252,578 158,378 39,970 198,348 2,054,230 - Moyer Sports Complex Renovation 27,922,667 16,931,657 8,983,782 25,915,439 2,007,228 4,558,114 Mason Creek Greenway Phase 3 2,610,681 176,448 300,686 477,134 2,133,547 3,182 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) - Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 - Civic Center West Field Lighting Upgrades 250,000 109,207 137,266 246,473 3,527 109,207 Kiwanis Park Wall Pads 110,000 - - - 110,000 - Library Lawn Special Events Space 500,000 - - - 500,000 - Flood Mitigation-CFPF 78,962 70,601 8,361 78,962 - 61,326 Downtown Impr - E Main St/Union St 2,504,140 2,317,041 - 2,317,041 187,099 306,025 Downtown Impr - E Main St/Market St 5,440,677 214,032 1,300 215,332 5,225,345 7,969 Downtown Impr - E Main St/White Oak 2,311,825 20,643 41,288 61,931 2,249,894 4,363 Capital Projects Local Reserve 67,811 - - - 67,811 - Downtown Improvements Reserve 90,350 - - - 90,350 - Excess Local Funding Reserve 2,356,800 - - - 2,356,800 - Transfer to Schools-2020 Bonds 27,000,000 26,323,373 - 26,323,373 676,627 124,503 Total Expenditures 102,106,003$ 49,952,306$ 15,325,640$ 65,277,946$ 36,828,057$ 5,601,735 Fund Balance, December 31, 2023 24,342,700$ Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 46,790,745$ 21,350,957$ 46%21,314,377$ 36,580$ Other Electric Revenue 654,799 212,540 32%182,025 30,515 Reserve for Encumbrances 1,707,820 - 0%- - Appropriated from Net Position 3,300,000 - 0%- - Total Operating Revenues 52,453,364 21,563,497 41%21,496,402 67,095 . Operating Expenses Other Power Generation - Operation 150,000 24,024 16%54,834 (30,810) Other Power Generation - Maintenance 73,846 47,194 64%10,273 36,921 Purchased Power 28,030,000 13,300,911 47%12,215,131 1,085,780 Transmission - Operation 9,736,000 5,105,111 52%4,537,829 567,282 Transmission - Maintenance 41,339 4,114 10%8,723 (4,609) Distribution - Operations 1,142,527 593,154 52%523,066 70,088 Distribution - Maintenance 1,541,782 807,906 52%806,512 1,394 Customer Service 662,562 330,897 50%303,140 27,757 Administration & General - Operation 2,641,681 429,081 16%733,865 (304,784) Administration & General - Maintenance 239,359 160,633 67%102,373 58,260 Depreciation - 822,273 0%703,688 118,585 Capital 4,858,117 531,384 11%580,994 (49,610) Contingency 176,151 - 0%- - Total Operating Expenses 49,293,364 22,156,682 45%20,580,428 1,576,254 Income (loss) Before Transfers 3,160,000 (593,185) 915,974 (1,509,159) Transfers (Payment in Lieu of Taxes)(3,160,000) (1,580,000) 50%(1,580,000) - Income (loss)-$ (2,173,185)$ (664,026)$ (1,509,159)$ Income (loss)-$ (4,346,370)$ (1,328,052)$ (3,018,318)$ City of Salem, Virginia Electric Fund Statement of Operations For Six Months Ending December 31, 2023 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 3,765,038$ 51%3,682,909$ 82,129$ Other Revenue 459,899 212,124 46%176,904 35,220 Water Federal Grants Revenue - - 0%800 (800) Reserve for Encumbrances 761,826 - 0%- - Appropriated from Net Position 1,320,000 - 0%- - Total Operating Revenues 9,941,725 3,977,162 40%3,860,613 116,549 . Operating Expenses Salaries of Personnel 986,455 510,107 52%506,992 3,115 Fringe Benefits 465,075 234,729 50%222,267 12,462 Contractual Services 675,233 276,829 41%281,536 (4,707) Printing and Binding 2,500 24 1%- 24 Advertising 1,000 - 0%- - Utilities 421,200 203,034 48%199,726 3,308 Communications 5,800 1,988 34%2,618 (630) Insurance 38,000 30,854 81%11,633 19,221 Travel and Training 9,800 1,510 15%2,555 (1,045) Miscellaneous 65,730 43,817 67%44,060 (243) Materials and Supplies 317,076 131,959 42%98,984 32,975 Depreciation - 426,436 0%427,465 (1,029) Capital 516,451 94,500 18%586,822 (492,322) Contingency 155,423 - 0%- - Total Production Expenses 3,659,743 1,955,787 53%2,384,658 (428,871) Salaries of Personnel 750,853 328,735 44%290,741 37,994 Fringe Benefits 361,704 152,383 42%129,448 22,935 Contractual Services 893,188 446,245 50%431,111 15,134 Printing and Binding - 136 0%- 136 Communications 4,950 2,549 51%2,896 (347) Insurance 32,000 34,275 107%9,238 25,037 Lease/Rent of Equipment 2,000 626 31%804 (178) Travel and Training 8,300 1,098 13%2,223 (1,125) Miscellaneous 30,530 15,010 49%14,798 212 Miscellaneous Credits (255,000) (187,893) 74%(178,648) (9,245) Materials and Supplies 182,374 84,255 46%76,705 7,550 Depreciation - 94,186 0%54,410 39,776 Capital 2,531,668 80,861 3%1,025,345 (944,484) Interest Obligations 1,594,020 81,220 5%99,362 (18,142) Total Distribution Expenses 6,136,587 1,133,686 18%1,958,433 (824,747) Income (loss) Before Transfers 145,395 887,689 (482,478)1,370,167 Transfers (Payment in Lieu of taxes)(145,395)(73,789) 51%(79,375) 5,586 Income (loss)-$ 813,900$ (561,853)$ 1,375,753$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Six Months Ending December 31, 2023 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 3,520,754$ 50%3,458,575$ 62,179$ Other Revenue 149,896 75,236 50%100,424 (25,188) Reserve for Encumbrances 797,365 - 0%- - Total Operating Revenues 7,944,261 3,595,990 45%3,558,999 36,991 . Operating Expenses Salaries of Personnel 853,377 394,958 46%405,233 (10,275) Fringe Benefits 402,342 182,463 45%171,148 11,315 Contractual Services 3,661,280 1,194,850 33%1,183,337 11,513 Printing and Binding 1,500 487 32%- 487 Advertising 1,500 - 0%- - Utilities 4,500 1,724 38%1,742 (18) Communications 14,850 6,698 45%9,780 (3,082) Insurance 18,500 13,362 72%9,183 4,179 Lease/Rent of Equipment 3,000 626 21%804 (178) Travel and Training 12,000 2,550 21%4,371 (1,821) Miscellaneous 39,030 21,028 54%18,227 2,801 Miscellaneous Credits (325,000) (80,869) 25%(84,215) 3,346 Materials and Supplies 86,289 24,109 28%26,916 (2,807) Depreciation - 710,117 0%685,560 24,557 Capital 1,359,778 106,242 8%70,049 36,193 Interest Obligations 1,666,581 28,303 2%31,200 (2,897) Contingency 144,734 - 0%- - Total Operating Expenses 7,944,261 2,606,648 33%2,533,335 73,313 Income (loss) before Transfers - 989,342 1,025,664 (36,322) Income (loss)-$ 989,342$ 1,025,664$ (36,322)$ City of Salem, Virginia Sewer Fund Statement of Operations For Six Months Ending December 31, 2023 Schedule K Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 359,850$ 190,530$ 53%227,752$ (37,222)$ Box office shows 1,500,000 838,547 56%1,001,578 (163,031) Catering and concessions - - 0%89,529 (89,529) Merchandise and commissions 177,500 188,540 106%106,936 81,604 Static advertising 55,000 16,250 30%16,750 (500) Miscellaneous income 15,000 12,283 82%6,625 5,658 Interest Income - 840 0%282 558 Salem Fair 603,000 609,818 101%537,970 71,848 Reserve for encumbrances 309,197 - 0%- - Appropriated from Net Position 100,500 - 0%- - Total Operating Revenues 3,120,047 1,856,808 60%1,987,422 (130,614) Operating Expenses Salaries of personnel 1,421,099 740,526 52%699,383 41,143 Fringe benefits 571,127 256,215 45%233,009 23,206 Maintenance and contractual services 287,134 107,126 37%111,886 (4,760) Printing and binding 500 - 0%1,000 (1,000) Advertising 23,000 6,186 27%10,861 (4,675) Utilities 295,000 162,210 55%163,701 (1,491) Communications 13,900 5,252 38%6,878 (1,626) Insurance 28,500 29,351 103%3,305 26,046 Leases and Rentals 3,200 - 0%275 (275) Travel and training 8,150 6,447 79%5,372 1,075 Miscellaneous 99,268 50,282 51%44,812 5,470 Show expense 1,296,992 926,173 71%1,093,979 (167,806) Fair expense 546,100 624,734 114%563,292 61,442 Materials and supplies 81,500 14,980 18%12,454 2,526 Capital 1,093,563 267,177 24%38,730 228,447 Depreciation - 136,570 0%137,369 (799) Total Operating Expenses 5,769,033 3,333,229 58%3,126,306 206,923 Income (loss) Before Transfers (2,648,986)(1,476,421) (1,138,884)(337,537) Transfers 2,648,986 925,493 35%804,584 120,909 Income (loss)-$ (550,928)$ (334,300)$ (216,628)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Six Months Ending December 31, 2023 Schedule L Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 516,682$ 472,591$ 91%429,367$ 43,224$ Concessions 137,833 49,469 36%48,125 1,344 Moyer Concessions 25,000 - 0%- - Salem High Concessions 6,606 4,310 65%468 3,842 Total Operating Revenues 686,121 526,370 77%477,960 48,410 . Operating Expenses: Salaries of personnel 289,671 152,442 53%132,484 19,958 Fringe benefits 111,668 51,723 46%36,789 14,934 Contractual services 9,465 4,735 50%6,794 (2,059) Printing and binding 300 - 0%- - Laundry and Cleaning 2,500 - 0%- - Communications 200 88 44%78 10 Insurance 1,800 1,877 104%1,521 356 Travel and training - 179 0%- 179 Miscellaneous 19,216 11,594 60%110,151 (98,557) Materials and supplies 203,081 138,071 68%141,702 (3,631) Capital 60,000 5,084 8%- 5,084 Depreciation - 1,839 0%2,192 (353) Total Catering Expenses 697,901 367,632 53%431,711 (64,079) Salaries of Personnel 53,832 22,632 42%12,671 9,961 Fringe Benefits 18,808 3,665 19%2,509 1,156 Contractual services 4,000 8,386 210%3,340 5,046 Miscellaneous 150 35 23%18,084 (18,049) Materials and Supplies 27,500 15,472 56%14,742 730 Total Concessions Expenses 104,290 50,190 48%51,346 (1,156) Salaries of Personnel 9,745 - 0%- - Fringe Benefits 4,484 - 0%- - Contractual services 2,500 - 0%- - Materials and Supplies 13,329 - 0%- - Total Moyer Expenses 30,058 - 0%- - Salaries of Personnel 2,272 702 31%- 702 Fringe Benefits 209 305 146%- 305 Contractual - 1,005 0%- 1,005 Materials and Supplies 1,807 1,570 87%- 1,570 Total Salem High Expenses 4,288 3,582 84%- 3,582 Income (loss) Before Transfers (150,416)104,966 (5,097)110,063 Transfers 150,416 - 0%- - Income (loss)-$ 104,966$ (5,097)$ 110,063$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Six Months Ending December 31, 2023 Catering Concessions City of Salem, Virginia Water and Sewer Capital Fund Statement of Revenues and Expenditures For Period Ending December 31, 2023 Schedule M Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 10,218,902$ Revenues: Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ 3,356,098$ Total Revenues 13,575,000 13,575,000 - 13,575,000 - 3,356,098 Expenditures: North Salem Water Improvements 6,200,000 - - - 6,200,000 - Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 - Wiley Ct Sewer Improvements 375,000 - - - 375,000 - Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ - Fund Balance, December 31, 2023 13,575,000$ Schedule N Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 7,846,412$ 6,036,231$ 1,810,181$ Revenue Premiums Paid - City 6,060,000 2,450,253 40% 2,236,456 213,797 Premiums Paid - School 5,240,000 2,139,899 41% 1,894,554 245,345 Premiums Paid - Retirees 765,000 363,204 47% 356,657 6,547 Dental Premiums Paid 591,050 248,728 42% 244,437 4,291 Interest Earnings 90,000 170,447 189% 36,918 133,529 Miscellaneous 5,000 3,060 61% 4,467 (1,407) Total Year to Date Revenues 12,751,050 5,375,591 42% 4,773,489 602,102 Expenses Health Claims 11,545,772 4,429,106 38% 3,991,279 437,827 Dental Claims 591,050 212,903 36% 204,830 8,073 Employee Health Clinic 511,332 156,692 31% 145,827 10,865 Consulting Services 96,896 34,184 35% 34,332 (148) Miscellaneous 6,000 4,170 70% 3,889 281 Total Year to Date Expenses 12,751,050 4,837,055 38% 4,380,157 456,898 Ending Net Position -$ 8,384,948$ 6,429,563$ 1,955,385$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Five Months Ending November 30, 2023 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending December 31, 2023 Schedule O FV as a Cash Value Net Change Fair Value % of 12/31/2023 in Fair Value 12/31/2023 Portfolio Demand & Time Deposits Concentration Account 52,866,254$ -$ 52,866,254$ 32.4% Payroll Account 10,589 - 10,589 0.0% Revenue Recovery Account 13,721 - 13,721 0.0% Utility Billing Account 57,258 - 57,258 0.0% Box Office Account 1,090,480 - 1,090,480 0.7% Held as Fiscal Agent of: Cardinal Academy 1,019,425 - 1,019,425 0.6% Court Community Corrections 1,418,996 - 1,418,996 0.9% Held on Behalf of: Economic Development Authority 488,838 - 488,838 0.3% Total Demand & Time Deposits 56,965,561 - 56,965,561 34.9% Investments Local Government Investment Pool (LGIP) 105,006,132 - 105,006,132 64.6% VA State Non-Arbitrage Program (SNAP)1,026,328 - 1,026,328 0.6% Held on Behalf of: Economic Development Authority LGIP 144,769 - 144,769 0.1% Total Investments 106,177,229 - 106,177,229 65.3% Total Deposits and Investments 163,142,790$ -$ 163,142,790$ 100.2% Item #5A Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. (Approved on first reading at the January 8, 2024, meeting.) SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Industrial Existing Use: Vacant Proposed Use: Lease Space – Flexible Warehouse with Office Space The subject property consists of a 0.932-acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, this parcel is a portion of the original St. John Place Commerce Center, designed to be a flexible industrial development. It is one of two remaining vacant parcels along Electric Road, on the southside of St. John Road. Formerly zoned HM Heavy Manufacturing, this request seeks to return it to the HM Heavy Manufacturing classification. This parcel is currently vacant. The applicant plans to develop this parcel in a similar nature to the flexible commercial lease space which is currently being constructed at 105 St. John Road. As depicted on the concept plan, the proposed development will be accessed via St. John Road. This will include a 9,900 square foot building with a 20’ x 20’ loading dock. There will be 19 parking spaces included. Access will be off St. John Road using a shared private access drive. The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the proposed utilization of the property. REQUIREMENTS: The proposal meets the requirements of Section 106-220.3. Site development regulations for HM. Planning Commission Meeting MINUTES Wednesday, December 13, 2023, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on December 13, 2023; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair, Reid Garst, Neil L. Conner, and Jackson Beamer; together with Mary Ellen Wines, Planning & Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development; Maxwell S. Dillon, Planner; and Jim Guynn, City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:03 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2. New Business A. Discussion of items on the December agenda 1. 68 St. John Road 2. 2105-2121 Apperson Drive A discussion was held regarding the items on the December agenda. B. Introduction of items on the January 2024 agenda 1. 1236 West Main Street 2. 301 Carey Avenue 3. 416 Electric Road 4. 860 Mount Vernon Lane Items for the January 2024 agenda were introduced, and a discussion was held. 3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:53 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:07 p.m., on December 13, 2023. Notice of such hearing was published in the November 2 and 9, 2023, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim Guynn, City Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon, City Planner; and Charles E. Van Allman, Jr., Director of Community Development, and the following business was transacted: A. Pledge of Allegiance 2. Consent Agenda Denise King motioned appointment of Mary Ellen Wines, Zoning and Planning Administrator, secretary pro tem. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King A. Minutes Consider acceptance of the minutes from the November 15, 2023, work session and regular meeting. Jackson Beamer motioned approve minutes as amended. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 3. New Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. Staff noted the following: The subject property consists of a 0.932-acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, this parcel is a portion of the original St. John Place Commerce Center, designed to be a flexible industrial development. It is one of two remaining vacant parcels along Electric Road, on the southside of St. John Road. Formerly zoned HM Heavy Manufacturing, this request seeks to return it to the HM Heavy Manufacturing classification. This parcel is currently vacant. The applicant plans to develop this parcel in a similar nature to the flexible commercial lease space which is currently being constructed at 105 St. John Road. As depicted on the concept plan, the proposed development will be accessed via St. John Road. This will include a 9,900 square foot building with a 20’ x 20’ loading dock. There will be 19 parking spaces included. Access will be off St. John Road using a shared private access drive. The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the proposed utilization of the property. Barney Horrell, Brush Mountain Engineering, 3553 Carvins Cove Road, Salem, appeared before the Commission on behalf of the property owner. He stated that the rezoning request is consistent with what has been on the opposite side of St. John Road that Helm Building is building. The proposed structure will be a 90x110 metal building. Access will be off of a private, existing, shared access road. A discussion was held regarding the private access road, address of the building, etc. No other person(s) appeared before the Commission. Neil Conner motioned to approve the request of E2ST John, LLC, property owner, for rezoning the property located at 68 St. John Road (Tax Map #144-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing District. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105–2121 Apperson Drive (Tax Map # 281-1-2.2) from BCD Business Commerce District to HBD Highway Business District. Staff noted the following: The subject property consists of a 1.473-acre tract of land which currently sits within the BCD Business Commerce District designation. To provide a bit of history, this parcel is a portion of the original 19-acre shopping center property that was that was purchased by Lewis-Gale. This property was rezoned from the commercial district B-3 to the current BCD Business Commerce District to accommodate their needs. This property is currently partially occupied by various commercial tenants or otherwise vacant. In order to allow additional commercial uses such as restaurant and retail sales the property must be rezoned to a commercial district. Therefore, the petitioners are requesting the property be rezoned to HBD, Highway Business District. The Future Land Use Map (FLUM) identifies this area as commercial which is consistent with the proposed utilization of the property. Ben Crew of Balzer and Associates, 1208 Corporate Circle, Roanoke, VA, representing the property owners, appeared before the Commission and noted that the property owners are also present at the meeting. He stated that the applicants purchased the property July of this year and plan to continue the positive momentum within that center by increasing the quality of the tenants in the space. During the process of trying to acquire new tenants, it was realized that in the unique BCD district that retail and restaurants are not allowed--you can build a hotel, but you cannot have retail space or a sub shop. The property is within the shopping center and is bordered by HBD on two sides, BCD on one side, which is the childcare facility, and LM on the other side, which is the zoning for Layman Candy Company. He stated that the owners have met with staff previously due to prospective tenants not being able to obtain a business license due to zoning restrictions, which is the reason for the rezoning request. Vice Chair King stated that three units are vacant, and as a property owner, you want the spaces rented. She also stated that when she stopped by the property, the existing tenants are excited about the potential for additional tenants to increase traffic. Chair Daulton inquired if renovations are planned. Mr. Crew stated that miscellaneous renovations such as roof items and painting, but nothing additional is planned at this time. A discussion was held regarding parking, easements, etc. No other person(s) appeared related to the request. Neil Conner motioned to approve request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105-2121 Apperson Drive (Tax Map # 281-1-2.2) from BCD Business Commerce District to HBD Highway Business District. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4. Adjournment On motion by Member Beamer, seconded by Vice Chair, the meeting was adjourned at 7:21 pm. City Council meeting, January 8, 2024, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street Tax Parcel 155-2-2.1 (68 St John Road) BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 155-2-2.2; thence following the Electric Road right-of-way line along a curve to the right with a Radius of 2825.29 feet, Arc Length 133.49 feet, Chord Bearing of N 23° 21’ 51” E, and Chord Length of 133.48 feet to a point; thence continuing along the Electric Road right-of-way N 24° 43’ 04” E a distance of 91.84 feet to a point; thence following the south side of the St John Road right-of-way along a curve to the right with a Radius of 35.00 feet, Arc Length 52.30 feet, Chord Bearing of N 67° 31’ 48” E, and Chord Length of 47.57 feet to a point; thence continuing along the St John Road right-of-way S 69° 39’ 28” E a distance of 92.55 feet to a point; thence departing the St John Road right-of-way and following the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG. 48-50, Slide 193) S 10° 07’ 00” W a distance of 261.35 feet to a point; thence departing the cross-access easement and following the north line of Tax Parcel 155-2-2.2 N 69° 39’ 28” W a distance of 187.89 feet to the point of BEGINNING, and being known as Lot 13-A-3, containing 0.9316 acres, as shown on “Resubdivision Plat for Wiley Development, LLC, Showing Lot 13-A, Resubdivision Plat for the St. John Place Commerce Center (P.B. 12 PG. 5-6, Slide 199)”, dated August 04, 2023, by Caldwell White Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Pages 82-83, Slide 246. MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 155-2-2.1 68 ST JOHN RD E2ST JOHN LLC C/O STEPHEN MAGENBAUER 1819 ELECTRIC RD SUITE E ROANOKE VA 24018 155-2-1 72-76 ST JOHN RD ST JOHN PLACE LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018 155-2-2 80-84 ST JOHN RD ST JOHN PLACE LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018 155-2-2.2 744 ELECTRIC RD E3MAG LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018 155-3-1 71 ST JOHN RD HELM BUILDING ENTERPRISES LTD 1491 SOUTHSIDE DR SALEM VA 24153 155-3-2 105 ST JOHN RD HELM BUILDING ENTERPRISES LTD 1491 SOUTHSIDE DR SALEM VA 24153 155-1-2 565 ELECTRIC RD MOUNT SINAI PROPERTIES -ELECTRIC RD LLC P O BOX 3096 SALEM VA 24153 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of E2ST John, LLC, property owner, located at 68 St. John Road (Tax Map # 155-2-2.1) be and the same is hereby changed from HBD Highway Buesiness District to HM Heavy Manufacturing District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 155-2-2.2; thence following the Electric Road right-of-way line along a curve to the right with a Radius of 2825.29 feet, Arc Length 133.49 feet, Chord Bearing of N 23° 21’ 51” E, and Chord Length of 133.48 feet to a point; thence continuing along the Electric Road right-of-way N 24° 43’ 04” E a distance of 91.84 feet to a point; thence following the south side of the St John Road right -of- way along a curve to the right with a Radius of 35.00 feet, Arc Length 52.30 feet, Chord Bearing of N 67° 31’ 48” E, and Chord Length of 47.57 feet to a point; thence continuing along the St John Road right-of-way S 69° 39’ 28” E a distance of 92.55 feet to a point; thence departing the St John Road right-of-way and following the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG. 48-50, Slide 193) S 10° 07’ 00” W a distance of 261.35 feet to a point; thence departing the cross - access easement and following the north line of Tax Parcel 155-2-2.2 N 69° 39’ 28” W a distance of 187.89 feet to the point of BEGINNING, and being known as Lot 13-A-3, containing 0.9316 acres, as shown on “Resubdivision Plat for Wiley Development, LLC, Showing Lot 13-A, Resubdivision Plat for the St. John Place Commerce Center (P.B. 12 PG. 5-6, Slide 199)”, dated August 04, 2023, by Caldwell White Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Pages 82-83, Slide 246 All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #5B Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105– 2121 Apperson Drive (Tax Map # 281-1- 2.2) from BCD Business Commerce District to HBD Highway Business District. (Approved on first reading at the January 8, 2024, meeting.) SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: BCD Business Commerce District Land Use Plan Designation: Commercial Existing Use: Multi-tenant building Proposed Use: various commercial uses The subject property consists of a 1.473-acre tract of land which currently sits within the BCD Business Commerce District designation. To provide a bit of history, this parcel is a portion of the original 19-acre shopping center property that was that was purchased by Lewis-Gale. This property was rezoned from the commercial district B-3 to the current BCD Business Commerce District to accommodate their needs. This property is currently partially occupied by various commercial tenants or otherwise vacant. In order to allow additional commercial uses such as restaurant and retail sales the property must be rezoned to a commercial district. Therefore, the petitioners are requesting the property be rezoned to HBD, Highway Business District. The Future Land Use Map (FLUM) identifies this area as commercial which is consistent with the proposed utilization of the property. PAYMENT DATE 10/30/2023 COLLECTION STATION Engineering/Inspections RECEIVED FROM Martha Poindexter City of Salem P.O. Box 869 Salem, VA 24153 BATCH NO. 2024-00002275 RECEIPT NO. 2024-00045598 CASHIER Krystal Graves DESCRIPTION Printed by: Loretta Prillaman Page 1 of 1 11/02/2023 11:27:00 AM PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT CD LAND USE Land Use Application Fees $1,000.00 rezoning fee for 2105 Apperson Drive Total Cash $0.00 Total Check $0.00 Total Charge $0.00 Total Wire $0.00 Total Other $1,000.00 Total Remitted $1,000.00 Change $0.00 Total Received $1,000.00 $1,000.00Total Amount: Customer Copy 1 | Page Legal Description – Parcel 281-1-2.2: Beginning at a point on the East line of Gale Lane (private right of way, 175’ +/- from the intersection of the aforementioned private right of way and the North line of Apperson Drive; Thence along the East line of Gale lane N 24 degrees 09' 00" E a distance of 204.02' to a point; Thence leaving the east line of Gale Lane S 65 degrees 51' 34" E a distance of 219.24' to a point; Thence S 24 degrees 09' 00" W a distance of 18.10' to a point; Thence S 65 degrees 51' 34" E a distance of 22.17' to a point; Thence S 08 degrees 08' 12" W a distance of 98.84' to a point; thence S 16007' 24" W a distance of 46.38' to a point; thence N 88 degrees 15' 48" W a distance of 118.09' to a point; thence N 65 degrees 51' 00" W a distance of 165.99' to a point on the East line of Gale Lane; which is the point of beginning, having an area of 50,615 +/- Square Feet, 1.162 acres, and being in the City of Salem, VA. MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 281-1-2.2 2105-2121 APPERSON DR POINDEXTER SW FLORIDA LLC 2014 ELECTRIC RD # 236 ROANOKE VA 24018 281-1-2.1 2103 APPERSON DR TWO BOYS REALTY II LLC 5010 CELL TOWER DR ROANOKE VA 24018 282-4-1 2071 APPERSON DR ALINA LLC 97 DOE DR ROANOKE VA 24012 282-4-2 2069 APPERSON DR WILLIAM E BROWN JR JENNIFER G BROWN 3767 HARBORWOOD RD SALEM VA 24153 281-1-2.3 2131 APPERSON DR SMALL STEPS LEARNING ACADEMY INC 1224 PETERS CREEK RD NW ROANOKE VA 24017 281-1-2 2141-2167 APPERSON DR LAYMAN REAL ESTATE HOLDINGS LLC P O BOX 1015 SALEM VA 24153 281-1-2.4 2155 APPERSON DR LEWIS GALE MEDICAL CENTER LLC ATTN: REAL ESTATE DEPT ONE PARK PLAZA NASHVILLE TN 37203 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Poindexter SW Florida, LLC, property owner, located at 2105-2121 Apperson Drive (Tax Map # 281-1-2.2) be and the same is hereby changed from BCD Business Commerce District to HBD Highway Business District, and the map referred to shall be changed in this respect and no other, said property being described as follows: Beginning at a point on the East line of Gale Lane (private right of way, 175’ +/- from the intersection of the aforementioned private right of way and the North line of Apperson Drive; Thence along the East line of Gale lane N 24 degrees 09' 00" E a distance of 204.02' to a point; Thence leaving the east line of Gale Lane S 65 degrees 51' 34" E a distance of 219.24' to a point; Thence S 24 degrees 09' 00" W a distance of 18.10' to a point; Thence S 65 degrees 51' 34" E a distance of 22.17' to a point; Thence S 08 degrees 08' 12" W a distance of 98.84' to a point; thence S 16007' 24" W a distance of 46.38' to a point; thence N 88 degrees 15' 48" W a distance of 118.09' to a point; thence N 65 degrees 51' 00" W a distance of 165.99' to a point on the East line of Gale Lane; which is the point of beginning, having an area of 50,615 +/- Square Feet, 1.162 acres, and being in the City of Salem, VA. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6A Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District. (Advertised in the January 11 and January 18, 2024, issues of the Salem Times-Register.) (Recommend approval, see page 3 of Planning Commission minutes.) SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Commercial Existing Use: Commercial – personal services (nail salon) Proposed Use: Mixed Use The subject property (1236 West Main Street) consists of a 0.348 acre tract of land which currently sits within the HBD Highway Business District designation. The applicant is requesting to rezone the property from HBD Highway Business District to CBD Community Business District in order to complement the existing commercial use with a residential unit on the second floor of the structure. Damaged by a fire in 2023, the structure which currently houses a nail salon on its bottom floor (TJ Nails & Spa) also possessed an upper level unit that was not permitted for residential living. Because the applicant desires to allow employees of the downstairs commercial operation to live on-site in the upstairs unit, a rezoning from HBD Highway Business District to CBD Community Business District to allow for mixed use is required. Section 106-602.13. of the City of Salem Zoning Ordinance defines “Mixed use” as “a single building or parcel wherein multiple uses such as residential and commercial share space.” The Future Land Use Map (FLUM) identifies this area as commercial. REQUIREMENTS: The proposal meets the requirements of Section 106-213.3. Site development regulations for CBD. Planning Commission Meeting MINUTES Wednesday, January 10, 2024, 7:00 PM Work Session 6:00PM Regular Session 7:00PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in the Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, at 6:00 p.m. on January 10, 2024; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Dee King, Vice Chair; Reid Garst, Neil L. Conner, and Jackson Beamer; together with Christopher J. Dorsey, City Manager; H. Robert Light, Assistant City Manager; Mary Ellen Wines, Planning & Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development; Maxwell S. Dillon, Planner; and Jim Guynn, City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:00 p.m. and reported that this date, place and time had been set for the Commission to hold a work session 2. New Business A. Discussion of items on the January agenda 1. 1236 West Main Street rezoning from HBD to CBD 2. 301 Carey Avenue SEP two-family dwelling 3. 416 Electric Road rezoning from HBD to HM 4. 860 Mount Vernon Lane rezoning from RSF to PUD A discussion was held regarding the items on the January agenda. 3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:55 p.m. REGULAR SESSION 1. Call to Order Page 1 of 11 A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, at 7:00 p.m., on January 10, 2024. Notice of such hearing was published in the December 28, 2023, and January 4, 2024, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Christopher J. Dorsey, City Manager; H. Robert Light, Assistant City Manager; Jim Guynn, City Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon, City Planner; and Charles E. Van Allman, Jr., Director of Community Development, and the following business was transacted: A. Pledge of Allegiance 2. Election of Officers On motion by Dee King, seconded by Jackson Beamer, and duly carried Vicki Daulton was appointed Chair of the Commission. Roll call vote: all – aye. On motion by Reid Garst, seconded by Neil Conner, and duly carried Dee King was appointed Vice Chair of the Commission. Roll call vote: all – aye. On motion by Neil Conner, seconded by Dee King, and duly carried Christopher J. Dorsey was appointed Executive Secretary of the Commission. Roll call vote: all – aye. On motion by Neil Conner, seconded by Jackson Beamer, and duly carried H. Robert Light was appointed Deputy Executive Secretary of the Commission. Roll call vote: all – aye. On motion by Jackson Beamer, seconded by Dee King, and duly carried Chris Dadak and Charles E. Van Allman, Jr., were appointed designated agents of the Commission. Roll call vote: all – aye. 3. Consent Agenda A. Minutes Consider acceptance of the minutes from the December 13, 2023, work session and regular meeting. On motion by Vice Chair King, seconded by Member Conner, and duly carried the minutes were continued until the February 14, 2024, meeting. Roll call vote: all – aye. Page 2 of 11 4. New Business On motion by Member Beamer, seconded by Member Conner, and duly carried, Item 4 was moved to Item 1. Roll call vote: - all aye. D. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44- 3-10) from RSF Residential Single Family to PUD Planned Unit District. Petitioners have requested a continuance until the February 14, 2024, meeting. Jon Morris, President and CEO of HopeTree Family Services, appeared before the Commission and requested a continuance of the request until the February 14, 2024, meeting. On motion by Member Garst, seconded by Member Conner, and duly carried, the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District was continued until the February 14, 2024, meeting. Roll call vote: all – aye. A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District. Staff noted the following: The subject property (1236 West Main Street) consists of a 0.348-acre tract of land which currently sits within the HBD Highway Business District designation. The applicant is requesting to rezone the property from HBD Highway Business District to CBD Community Business District in order to complement the existing commercial use with a residential unit on the second floor of the structure. Damaged by a fire in 2023, the structure which currently houses a nail salon on its bottom floor (TJ Nails & Spa) also possessed an upper-level unit that was not permitted for residential living. Because the applicant desires to allow employees of the downstairs commercial operation to live on-site in the upstairs unit, a rezoning from HBD Highway Business Page 3 of 11 District to CBD Community Business District to allow for mixed use is required. Section 106-602.13. of the City of Salem Zoning Ordinance defines “Mixed use” as “a single building or parcel wherein multiple uses such as residential and commercial share space.” The Future Land Use Map (FLUM) identifies this area as commercial. Hoa Nguyen, 1236 West Main Street, Salem, property owner, appeared before the Commission and stated that there are three rooms upstairs that they would like to rent the space to someone. Member Garst questioned if it would be one apartment. Mr. Nguyen stated that it would be one apartment with three rooms. Chair Daulton questioned if there would be three people renting and asked if there was a kitchen upstairs. Mr. Nguyen stated that three people could rent. There was not a kitchen upstairs, but there is a kitchen area downstairs the renters can use. Chair Daulton questioned if employees would be renting the rooms. Mr. Nguyen stated that he was not sure who would be renting the space. A discussion was held regarding parking spaces, and access to the lower- level kitchen. It was noted that there is an internal staircase that allows access between the upstairs units and the downstairs kitchen. It was also noted that the owner will need to go to the Building Official for the firewall to be placed between the living space and business. No other person(s) appeared related to the request. On motion by Member Reid, seconded by Member Jackson and duly carried, the request T J Real Properties, LLC, property owner, for rezoning the property located at 1236 West Main Street, (Tax Map # 141-1-4) from HBD Highway Business District to CBD Community Business District was approved. The roll call vote: all – aye. B. Special Exception Permit Hold public hearing to consider the request of Helm Building Enterprises, LTD, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 301 Carey Avenue, (Tax Map # 74-2-6.1). Staff noted the following: Page 4 of 11 The subject property (301 Carey Avenue) consists of a 0.363acre tract of land which currently sits within the RSF Residential Single-Family designation. The applicant is seeking a Special Exception Permit to allow a two-family dwelling on the property. Currently vacant, the subject property is situated in a neighborhood of primarily single-family homes; however, there is a mix of uses in the surrounding area bounded by Carey and Brand Avenue, along with several multi-family units along Hale Avenue. If approved, the applicant intends to build an approximately 2,500 square foot (~56x44) two family dwelling (side- by-side) comprised of board and batten siding on the exterior. The proposed site plan satisfies the RSF Residential Single Family setback regulations. The Future Land Use Map (FLUM) identifies this area as residential, still consistent with the proposed utilization of the property should the Special Exception Permit be granted. Teddy Dyer, 357 Penguin Lane, property owner, appeared before the Commission and stated that he plans to build a one-story, decorated two- family dwelling on the parcel. He feels that it would fit well in the neighborhood and would be a buffer between single-family and a commercial property next door. There are also other apartments within two blocks of the property, other two-family dwellings within a couple blocks, as well as the former Elizabeth Arden building and VDOT within a block of the property; therefore, he does not feel that a single-family dwelling is the only use of the property. Vice Chair King questioned if the drawings/plans submitted are what he is proposing the dwelling to look like and if the plans could be a condition of approval. Mr. Dyer confirmed. Member Garst questioned if there any use on the second floor. Mr. Dyer stated that there was not a second floor--it was a “dead” gable. He stated that there would be firewall down the middle, a decorative front, nice sides. The elevations were submitted with the plans to show that he does not plan to build a “rinky dink” shed on the property. Member Conner questioned what the projected rent would be on the units. Mr. Dyer stated that he does not have a projected rent at this time. He stated that there is a need for rental property in Salem—each unit would have three bedrooms and he does not plan to rent to college students. Phillip Beland, 312 Carey Avenue, appeared before the Commission and stated that he lives diagonally across the street from the property. He questioned the requirements necessary for the property to be built on and gave a background on his property. He discussed site distance requirements, Page 5 of 11 speeding issues, and addressed his concerns regarding the safety of children playing. He stated that just below the side of the road the property is to build on is flooded from surface water runoff for most of the summer every summer. He stated that there are no provisions for surface water runoff, and the proposed development will compound the current issues. He stated that the street has been in place since the 1700s with very few improvements. He further stated that Carey Avenue is a very narrow street and has not been widened—more often than not, vehicles will have to pull over to let an oncoming vehicle pass. Carey Avenue is not a very accessible street. Member Reid questioned if Mr. Beland’s concerns were primarily traffic and stormwater issues. Mr. Beland confirmed, as well as who will rent the property. Chair Daulton stated that a single-family residence can be built on the property by-right. Mr. Beland questioned the subdivision of the property. Charles E. Van Allman, Jr., Director of Community Development addressed the issue of why it is a lot-- the standards Mr. Beland spoke of are today’s requirements and were not necessarily required 10 years or 15 years ago. Carey Avenue is an old road and so is the land along the road. If there is a lot by record that is zoned Residential Single Family and if the City does not allow you to build when it is allowed by-right by zoning, that is a taking of property. Mr. Beland stated that the parcel just became an individual lot last year. The parcel was originally part of the lot located at 311 Carey Avenue—the Price residence. He stated that the original parcel was subdivided, and 301 Carey Avenue was created. Chair Daulton stated that the lot was sold as a lot and the buyer has a right by law in the State of Virginia if it is zoned, in this case Residential Single Family, to build a single-family house by right. Mr. Van Allman noted that the lot meets the zoning requirements. The 10- mph limit Mr. Beland spoke about is not a law, it is a “rule of thumb” and is not an absolute. He further noted that the city works with developers for the safety and betterment of residents. Member Conner noted that the Commission will only be voting on the use of the property, and that other requirements will be dealt with through the site plan process. He asked Mr. Beland if he had concerns other than the traffic and stormwater specific to this proposal. Mr. Beland stated that he is concerned with who will be renting the property. There is a single-family residence currently being rented to college students that cause issues in the neighborhood. Page 6 of 11 Chair Daulton stated that the concerns Mr. Beland has are police matters and other issues. She asked that he speak with the Zoning Administrator or other members of the Community Development in an attempt to address the issues. Dennis Dessureau, 108 Carey Avenue, appeared before the Commission and requested that the Commission listen to the concerns. He stated that there are a lot of issues on Carey Avenue—50-foot trailers use Carey Avenue to service the businesses that are not located on Carey Avenue. There are young children who live on the street, and he has concerns about the safety of the children due to speeding, partying, etc. He also stated that there are stormwater issues, and that the water pressure is depleting over time. He further stated that is a busy corner where the proposed dwelling is to be built. He asked that the Commission have compassion and understanding for the current residents on the street. He presented the Commission with a petition signed by the residents of Carey Avenue. Member Garst asked the Director of Community Development if the water runoff would be less if a single-family dwelling was built on the parcel. Mr. Van Allman, stated that it is based on square footage and if the builder wanted to construct a single-family home the same square-footage as the proposed two-family dwelling, it would be the same either way. Member Beamer questioned how long Mr. Dessureau has lived on Carey Avenue. Mr. Dessureau stated that he has lived there since 2014. Member Conner questioned if Mr. Beland was met with the same resistance when he developed his lot in 2017. Mr. Dessureau stated that no, he was not. Member Conner stated that the issues being brought up are not what the Commission can address with the decision the Commission is being asked to make. He stated that the issues need to be addressed in a different venue. Chair Daulton noted that the Planning Commission is a recommending body only, and that City Council ultimately makes the decision. She asked that the residents address the concerns being raised with the Community Development Department. Mr. Van Allman stated that he is aware of the storm water issues on Carey Avenue. Kenneth Griggs, 145 Carey Avenue, appeared before the Commission and stated that he lives where all the water come to. His backyard is over halfway flooded right now from all of the runoff. He stated that he has argued with Page 7 of 11 the city multiple times and has been told that nothing can be done. He has lived there since 1993 and he is tired of the standing water—his grandchildren cannot even go outside. He showed the Commission photos of the standing water currently in his backyard. Mr. Dyer reappeared before the Commission and stated that he would not have to appear before the Commission to build a single-family dwelling and there would not be any checks and balances other than the building department. He further stated that he lives in Salem, he grew up in Salem, he graduated from Salem High School, he played football, he gives back for the community. He cares about the community and is a part of the community and asked that the current residents trust him when he tells them that they will not find anyone nicer who will care about the neighborhood and will make sure there will not be college students living in the proposed development. He further noted that he realizes this is a place to vent, but it is also a place where he lets the residents know that he will try to the right thing, he will follow the rules, he builds in Salem already—he owns multiple properties in Salem, his business is in Salem, and he can be found at Helm Building. There is no reason that he ever wants to come into a community and disrupt it. Fawn Robbins, 311 Carey Avenue, appeared before the Commission and stated that she lives right next to the proposed development. She requested to see the plan for what will be build. Chelsea Dyer, 357 Penguin Lane, appeared before the Commission and stated that the total square footage will be between 2600 and 2800 square feet—two 1300 to 1400 square feet per unit. She noted that the building plan meets all the required setbacks with room to spare. The structure will be single level, not a two-story dwelling, which will suit senior living or a family. She reiterated that she does not anticipate renting to anyone that will be a problem. Ms. Robbins stated that she struggles with college students and the ramifications of having them live in the neighborhood. Mrs. Dyer reappeared before the Commission and stated that the issues being brought up are issues with existing residents and are not related to the proposed development of the property. The issues need to be addressed with the police department or another department of the city as building or not building on the property will not fix the behaviors of current residents, tractor trailers on the street, etc. She stated that building or not building on the property also will not cause any of the issues. She stated that she understands the neighbors’ concerns and will try to be a good neighbor, but the concerns being raised are not related to what the Commission will recommend. Member Conner stated that one thing the Commission cannot do is preclude someone from legal activity because someone else not related to them is doing something illegal. The Commission has to look at the request and Page 8 of 11 assume the petition will act legally. The Commission is only considering the use of the property. Behind that is the hope is that the development does not “go south” and cause harm or detriment to the community. He realizes that there are issues on Carey Avenue, but the Commission cannot use that there is a “party house” as a reason to deny development of a parcel. Tim Skime, 130 Carey Avenue, appeared before the Commission and stated he is concerned about the potential development having an adverse effect on property values. Member Conner stated that in his opinion, the presence of the two-family dwelling will increase neighboring property values. He further stated that he realizes the neighbors’ concerns but feels there is a need for denser housing and feels this is the best use of the property. Greg Linkous, 300 Carey Avenue, appeared before the Commission and stated that he has lived there for 10 years and is not in favor of a multi-family dwelling primarily due to the prospect of devaluation of neighboring homes. He does not feel that renters will not value and take care of the property and feels that renters devalue the surrounding single-family owned properties. Phillip Beland reappeared before the Commission and stated that some of the neighbors were interested in purchasing the property. Phil Hall, 937 Harrison Avenue, appeared before the Commission and stated that he is absolutely against a multi-family development of the property. No other persons(s) appeared related to the request. On motion by Member Conner, seconded by Member Beamer and duly carried, the request of Helm Building Enterprises, LTD, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 301 Carey Avenue, (Tax Map # 74-2-6.1) was approved. The roll call vote: Conner – aye, Beamer – aye, Garst – nay, King – aye, Daulton – aye. C. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District. The subject property (416 Electric Road) consists of a 4.001acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, this large parcel was formerly zoned HM Heavy Manufacturing, and at that time, it encompassed the parcels now recognized as 71 St. John Road and 105 St. John Road. A 2007 subdivision resulted in the Page 9 of 11 formation of 71 St. John (retaining its HM Heavy Manufacturing designation), and a subsequent rezoning adjusted 416 Electric Road (which included the yet to be formed 105 St. John Road) from HM Heavy Manufacturing to HBD Highway Business District in anticipation of future commercial development. Since then, the St. John Place Commerce Center has developed in an industrial nature, and correspondingly, this request seeks to return 416 Electric Road to the HM Heavy Manufacturing classification. This parcel is currently vacant, but a grading plan has been submitted to prepare it for future development. While there is no concrete site plan for the future development of the property, the uses specified in the HM Heavy Manufacturing District are consistent with existing development in the adjacent St. John Place Commerce Center. Although some of the site sits within the floodplain, any future development will be elevated above the 100-year floodplain to meet the necessary requirements. The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the proposed future utilization of the property Barney Horrell, Brushy Mountain Engineering, appeared before the Commission on behalf of the property owner. He complimented the city for maintaining its GIS information. He stated that this is the vacant parcel across from the fire department on Electric Road. It is currently an undeveloped, overgrown hayfield previously used by General Electric that leads down to the soccer fields maintained by the Sabres Soccer Club. He stated that there is currently not a concrete plan for the future development of the property—he has done concept plans on the best way to develop the property. Long-term he feels the development will be similar to the current developments being done on neighboring properties. He further stated that a bond was approved at the previous City Council meeting to do site work on the lot. In anticipation of future development, the request is to rezone the property from HBD to HM, which is consistent with the other two buildings currently being built, as well as the properties going toward the former GE property and the GE property. He thinks there is only one more lot currently zoned HBD and he anticipates being before the Commission requesting that parcel to be rezoned to HM as well. Vice Chair King asked if the “tail” of the property has plans for future development given its narrow feature. Mr. Horrell stated that this is a “remanent” property that extends all the way to Lynchburg Turnpike and gets very narrow at that point. In his concept plans, the growth will likely be from the current buildings being constructed toward Lynchburg Turnpike. Ted Dyer, Helm Building, 1491 Southside Drive, property owner, appeared before the Commission and stated that he will build something like what has been constructed on the corner. He plans to dress up the area and bring new businesses to the area. He announced that Sunbelt Flooring will be moving into Page 10 of 11 the corner lot—a five-year lease with up to 15-years has been signed. He is looking at another medical center to go into the second building. He is trying to grow jobs and hopes to build five to six new buildings constructed for new businesses in Salem. Mr. Van Allman noted that Mr. Dyer and Mr. Horrell have already acquired a common plan of development for the development, and he thanked them for doing the right thing. He further noted that the state required stormwater requirements are being met. No other person(s) appeared related to the request. On motion made by Member Beamer, seconded by Vice Chair King, and duly carried the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District was approved. The roll call vote: all – aye. 5. Adjournment On motion by Member Conner, seconded by Vice Chair, the meeting was adjourned at 8:41 pm. City Council meeting, January 22, 2024, 6:30 p.m. Community Room, Salem Civic Center, 1001 Roanoke Boulevard Page 11 of 11 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of T J Real Properties, LLC, property owner, located at 1236 West Main Street (Tax Map # 141-1-4) be and the same is hereby changed from HBD Highway Business District to CBD Community Business District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a point on the south side of West Main Street, said point b eing 180 feet west of the intersection of West Main Street with westerly right-of-way line of Wells Street, said point being corner to the 0.348 acre parcel herein described and t he property of R.H.C. Associates; thence leaving said point of BEGINNING and following line between the 0.348 acre parcel herein described and the R.H.C. Associates property, S. 05 26' E., passing an iron pin at 145 feet, in all 148.80 feet to a point, corner to Tract. “A” of the E. F. Blankenship Co. Map, property of Thomas J. Clayton, et ux; thence with Tract "A" of the E. F. Blankenship Co. Map. S, 82 01' W., 101.2 feel to a point: thence continuing between the Clayton property and the property herein described, N. 06 05' W., passing an iron pin on line at 3.49 feet, In all a total distance of 148.49 feet to an iron pin on the south side of West Main Street; thence with the south side of West Main Stree t, N. 81 53' E., 102. 90 feet to the point of BEGINNING and being a parcel of land containing 0.348 acre as shown on ma p for Chalmer C. Cooper of 0.348 acre tract, prepared by T. P. Parker & Son, Engineers & Surveyors, dated February 3, 1992, and recorded in the Circuit Court Clerk's Office of the City of Salem, Virginia. In Deed Book 180, page 192. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6B Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Special Exception Permit Hold public hearing to consider the request of Helm Building Enterprises, LTD, property owner, for the issuance of a Special Exception Permit to allow a two family dwelling on the property located at 301 Carey Avenue, (Tax Map # 74-2- 6.1). (Advertised in the January 11 and January 18, 2024, issues of the Salem Times-Register.) (Recommend approval, 4 to 1 vote; see page 4 of Planning Commission minutes.) SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Vacant Proposed Use: Two Family Dwelling The subject property (301 Carey Avenue) consists of a 0.363 acre tract of land which currently sits within the RSF Residential Single Family designation. The applicant is seeking a Special Exception Permit to allow a two family dwelling on the property. Currently vacant, the subject property is situated in a neighborhood of primarily single family homes; however, there is a mix of uses in the surrounding area bounded by Carey and Brand Avenue, along with several multi-family units along Hale Avenue. If approved, the applicant intends to build an approximately 2,500 square foot (~56x44) two family dwelling (side-by-side) comprised of board and batten siding on the exterior. The proposed site plan satisfies the RSF Residential Single Family setback regulations. The Future Land Use Map (FLUM) identifies this area as residential, still consistent with the proposed utilization of the property should the Special Exception Permit be granted. REQUIREMENTS: The proposal meets the requirements of Section 106-202.3. Site development regulations for RSF. PAYMENT DATE 12/01/2023 COLLECTION STATION Engineering/Inspections RECEIVED FROM Helm Building Enterprises LTD City of Salem P.O. Box 869 Salem, VA 24153 BATCH NO. 2024-00002961 RECEIPT NO. 2024-00057911 CASHIER Krystal Graves DESCRIPTION Printed by: Loretta Prillaman Page 1 of 1 12/14/2023 12:14:21 AM PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT CD LAND USE Land Use Application Fees $500.00 Special Exception - 301 Carey Avenue Total Cash $0.00 Total Check $500.00 Total Charge $0.00 Total Wire $0.00 Total Other $0.00 Total Remitted $500.00 Change $0.00 Total Received $500.00 $500.00Total Amount: Customer Copy Th e m e a s u r e m e n t s , d i m e n s i o n s , a n d o t h e r s p e c i f i c a t i o n s s h o w n o n t h i s do c u m e n t a r e g u i d e l i n e s f o r c o n s t r u c t i o n u s e o n l y . T h e a c t u a l sp e c i f i c a t i o n s o f th e f i n i s h e d s t r u c t u r e m a y v a r y . T h i s d o c u m e n t m a y n o t b e r e l i ed o n a s re p r e s e n t a t i o n o f w h a t t h e c o m p l e t e d s t r u c t u r e w i l l l o o k l i k e . FIN A L P L A N S FIN A L P L A N S Co p y r i g h t N o t i c e ! ! D r a w i n g s a n d s p e c i f i c a t i o n s a r e i n s t r u m e n t s o f s e r v i c e s a n d s h a l l r e m a i n t h e p r o p e r t y o f Mi d d l e H o u s i n g D e s i g n C o , L L C . T h e y a r e n o t t o b e u s e d o n o t h e r p r o j e c t s o r e x t e n s i o n s t o t h i s p r o j e c t e x c e p t by a g r e e m e n t i n w r i t i n g a n d w i t h a p p r o p r i a t e c o m p e n s a t i o n t o M i dd l e H o u s i n g D e s i g n C o , L L C . A n y u s e o f t h e dr a w i n g s a n d / o r s p e c i f i c a t i o n s w i t h o u t a w r i t t e n a g r e e m e n t f r o m M i d d l e H o u s i n g D e s i g n C o , L L C . w i l l b e su b j e c t e d t o l e g a l a c t i o n s a n d c o m p e n s a t i o n p e r A r c h i t e c t u r a l W or k s C o p y r i g h t P r o t e c t i o n A c t o f 1 9 9 0 . ST O C K P L A N Jo b # 2 1 2 8 1 A0-CV DU P L E X SHEET INDEX SHEET NO. SHEET NAME 0-Cover A0-CV Cover 1-Architectural A1.1 1st Floor Plan A1.3 Interior Elevations A1.5 Foundation & Roof Plan A1.6 Project Details A1.7 Project Details A2.0 Elevations A2.1 Elevations 2-Electrical E-1.0 1st Floor Electrical Plan AREAS Heated Area - Unit 1 1st Floor Livable 1220 SF 1220 SF Heated Area - Unit 2 1st Floor Livable 1220 SF 1220 SF Unheated Area Front Porch 129 SF 129 SF Total 2569 SF DESIGNED AND TO BE BUILT USING 2021 IRC STANDARDS INSULATION VALUES: MAXIMUM FENESTRATION U FACTOR: 0.40 MAXIMIZED GLAZED PENETRATION SHGC:: 0.25 MINIMUM CEILING R VALUE: 38 MINIMUM WALL R VALUE: 13 MINIMUM FLOOR VALUE: 13 PROJECT SCOPE: NEW DUPLEX DOOR SCHEDULE Door Size Description Swing Count Comments 2868 2'-8"x6'-8" Ext. Single Swing Full Lite Door L 1 2868 2'-8"x6'-8" Ext. Single Swing Full Lite Door R 1 3080 3'-0"x8'-0" Ext. Single Swing Full Lite Door L 1 3080 3'-0"x8'-0" Ext. Single Swing Full Lite Door R 1 2068 2'-0"x6'-8" Int. Single Pocket Door 2 1668 1'-6"x6'-8" Int. Single Swing Door L 1 1668 1'-6"x6'-8" Int. Single Swing Door R 1 2468 2'-4"x6'-8" Int. Single Swing Door L 4 2468 2'-4"x6'-8" Int. Single Swing Door R 4 2868 2'-8"x6'-8" Int. Single Swing Door L 5 2868 2'-8"x6'-8" Int. Single Swing Door R 5 WINDOW SCHEDULE Window Size Description Count Grid Temp Comments 4020 FX 4'-0"x2'-0" Fixed Window 2 No No 5020 FX 5'-0"x2'-0" Fixed Window 2 No No 2-2030 FX 2'-0"x3'-0" Twin Fixed Window 1 Yes No 2/2 DIVIDED LITE 3060 SH Uneven Single Hung Window 8 No No 3060 SH Uneven Single Hung Window 4 Yes No 2/1 DIVIDED LITE 1ST FLOOR0'-0"1ST FLOOR0'-0" 1ST FLOOR PLATE10'-1 1/8"1ST FLOOR PLATE10'-1 1/8" 14'-1" PLATE14'-1 1/8"14'-1" PLATE14'-1 1/8" 1x4 HARDIETRIM 6: 1 2 6: 1 2 6: 1 2 4: 1 2 1x8 HARDIETRIM 2-2030 FX DL16'-6" H.H. BOARD & BATTEN SIDING 12"x72" SHUTTER 8x8 POST 10 12 10 12 1ST FLOOR0'-0"1ST FLOOR0'-0" 1ST FLOOR PLATE10'-1 1/8"1ST FLOOR PLATE10'-1 1/8" 6: 1 2 1x3 HARDIETRIM AROUND WINDOWS BOARD & BATTEN SIDING Th e m e a s u r e m e n t s , d i m e n s i o n s , a n d o t h e r s p e c i f i c a t i o n s s h o w n o n t h i s do c u m e n t a r e g u i d e l i n e s f o r c o n s t r u c t i o n u s e o n l y . T h e a c t u a l sp e c i f i c a t i o n s o f th e f i n i s h e d s t r u c t u r e m a y v a r y . T h i s d o c u m e n t m a y n o t b e r e l i ed o n a s re p r e s e n t a t i o n o f w h a t t h e c o m p l e t e d s t r u c t u r e w i l l l o o k l i k e . FIN A L P L A N S FIN A L P L A N S Co p y r i g h t N o t i c e ! ! D r a w i n g s a n d s p e c i f i c a t i o n s a r e i n s t r u m e n t s o f s e r v i c e s a n d s h a l l r e m a i n t h e p r o p e r t y o f Mi d d l e H o u s i n g D e s i g n C o , L L C . T h e y a r e n o t t o b e u s e d o n o t h e r p r o j e c t s o r e x t e n s i o n s t o t h i s p r o j e c t e x c e p t by a g r e e m e n t i n w r i t i n g a n d w i t h a p p r o p r i a t e c o m p e n s a t i o n t o M i dd l e H o u s i n g D e s i g n C o , L L C . A n y u s e o f t h e dr a w i n g s a n d / o r s p e c i f i c a t i o n s w i t h o u t a w r i t t e n a g r e e m e n t f r o m M i d d l e H o u s i n g D e s i g n C o , L L C . w i l l b e su b j e c t e d t o l e g a l a c t i o n s a n d c o m p e n s a t i o n p e r A r c h i t e c t u r a l W or k s C o p y r i g h t P r o t e c t i o n A c t o f 1 9 9 0 . ST O C K P L A N Jo b # 2 1 2 8 1 A2.0 DU P L E X 1/8" = 1'-0" FRONT ELEVATION1 1/8" = 1'-0" REAR ELEVATION2 1ST FLOOR0'-0"1ST FLOOR0'-0" 1ST FLOOR PLATE10'-1 1/8"1ST FLOOR PLATE10'-1 1/8" 14'-1" PLATE14'-1 1/8" 10 : 1 2 4 12 6 12 6 12 612 BOARD & BATTEN SIDING 8x8 POST 1x3 HARDIETRIM AROUND WINDOWS 1ST FLOOR0'-0"1ST FLOOR0'-0" 1ST FLOOR PLATE10'-1 1/8"1ST FLOOR PLATE10'-1 1/8" 14'-1" PLATE14'-1 1/8" 412 612 612 6 12 10 : 1 2 BOARD & BATTEN SIDING 1x3 HARDIETRIM AROUND WINDOWS 8x8 POST Th e m e a s u r e m e n t s , d i m e n s i o n s , a n d o t h e r s p e c i f i c a t i o n s s h o w n o n t h i s do c u m e n t a r e g u i d e l i n e s f o r c o n s t r u c t i o n u s e o n l y . T h e a c t u a l sp e c i f i c a t i o n s o f th e f i n i s h e d s t r u c t u r e m a y v a r y . T h i s d o c u m e n t m a y n o t b e r e l i ed o n a s re p r e s e n t a t i o n o f w h a t t h e c o m p l e t e d s t r u c t u r e w i l l l o o k l i k e . FIN A L P L A N S FIN A L P L A N S Co p y r i g h t N o t i c e ! ! D r a w i n g s a n d s p e c i f i c a t i o n s a r e i n s t r u m e n t s o f s e r v i c e s a n d s h a l l r e m a i n t h e p r o p e r t y o f Mi d d l e H o u s i n g D e s i g n C o , L L C . T h e y a r e n o t t o b e u s e d o n o t h e r p r o j e c t s o r e x t e n s i o n s t o t h i s p r o j e c t e x c e p t by a g r e e m e n t i n w r i t i n g a n d w i t h a p p r o p r i a t e c o m p e n s a t i o n t o M i dd l e H o u s i n g D e s i g n C o , L L C . A n y u s e o f t h e dr a w i n g s a n d / o r s p e c i f i c a t i o n s w i t h o u t a w r i t t e n a g r e e m e n t f r o m M i d d l e H o u s i n g D e s i g n C o , L L C . w i l l b e su b j e c t e d t o l e g a l a c t i o n s a n d c o m p e n s a t i o n p e r A r c h i t e c t u r a l W or k s C o p y r i g h t P r o t e c t i o n A c t o f 1 9 9 0 . ST O C K P L A N Jo b # 2 1 2 8 1 A2.1 DU P L E X 1/8" = 1'-0" RIGHT ELEVATION2 1/8" = 1'-0" LEFT ELEVATION1 Item #6C Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Helm Building Enterprises, LTD, property owner, for rezoning the property located at 416 Electric Road (Tax Map # 150-3-1) from HBD Highway Business District to HM Heavy Manufacturing District. (Advertised in the January 11 and January 18, 2024, issues of the Salem Times-Register.) (Recommend approval, see page 9 of Planning Commission minutes.) SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Industrial Existing Use: Vacant Proposed Use: Future Development (commercial, office, industrial) The subject property (416 Electric Road) consists of a 4.001 acre tract of land which currently sits within the HBD Highway Business District designation. To provide a bit of history, thislarge parcel was formerly zoned HM Heavy Manufacturing, and at that time, it encompassed the parcels now recognized as 71 St. John Road and 105 St. John Road. A 2007 subdivision resulted in the formation of 71 St. John (retaining its HM Heavy Manufacturing designation), and a subsequent rezoning adjusted 416 Electric Road (which included the yet to be formed 105 St. John Road) from HM Heavy Manufacturing to HBD Highway Business District in anticipation of future commercial development. Since then, the St. John Place Commerce Center has developed in an industrial nature, and correspondingly, this request seeks to return 416 Electric Road to the HM Heavy Manufacturing classification. This parcel is currently vacant, but a grading plan has been submitted to prepare it for future development. While there is no concrete site plan for the future development of the property, the uses specified in the HM Heavy Manufacturing District are consistent with existing development in the adjacent St. John Place Commerce Center. Although some of the site sits within the floodplain, any future development will be elevated above the 100-year floodplain to meet the necessary requirements. The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the proposed future utilization of the property. REQUIREMENTS: The proposal meets the requirements of Section 106-220.3. Site development regulations for HM. PAYMENT DATE 11/30/2023 COLLECTION STATION Engineering/Inspections RECEIVED FROM Helm Building Enterprises LTD City of Salem P.O. Box 869 Salem, VA 24153 BATCH NO. 2024-00002913 RECEIPT NO. 2024-00057482 CASHIER Krystal Graves DESCRIPTION Printed by: Loretta Prillaman Page 1 of 1 12/05/2023 11:37:03 AM PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT CD LAND USE Land Use Application Fees $1,000.00 re-zoning for 416 Electric Road Total Cash $0.00 Total Check $1,000.00 Total Charge $0.00 Total Wire $0.00 Total Other $0.00 Total Remitted $1,000.00 Change $0.00 Total Received $1,000.00 $1,000.00Total Amount: Customer Copy Tax Parcel 150-3-1 (416 Electric Road) BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 155-3-1; thence following the Electric Road right-of-way line N 24° 43’ 04” E a distance of 804.20 feet to a point; thence N 24° 50’ 51” E a distance of 44.96 feet to a point; thence along a curve to the left with a Radius of 756.20 feet, Arc Length 85.70 feet, Chord Bearing of N 21° 36’ 02” E, and Chord Length of 85.66 feet to a point; thence N 25° 01’ 30” E a distance of 52.20 feet to a point; thence along a curve to the left with a Radius of 367.55 feet, Arc Length 131.44 feet, Chord Bearing of N 11° 10’ 23” E, and Chord Length of 130.74 feet to a point; thence N 12° 39’ 05” E a distance of 22.83 feet to a point; thence following south Lynchburg Turnpike right-of-way line N 50° 27’ 35” E a distance of 52.20 feet to a point; thence S 88° 05’ 51” E a distance of 5.38 feet to a point; thence departing said right-of-way and following the west line of Tax Parcel 155-2-3 S 08° 34’ 16” W a distance of 403.89 feet to a point; thence S 07° 25’ 16” W a distance of 378.94 feet to a point; thence S 21° 11’ 10” W a distance of 195.63 feet to a point; thence S 15° 13’ 18” W a distance of 200.00 feet to a point at the northeast corner of Tax Parcel 155-3-2; thence following the north line of Tax Parcels 155-3-2 and 155-3-1 N 74° 46’ 42” W a distance of 261.59 feet to the place of BEGINNING, and being known as New Lot 1B-2, containing 4.0008 acres, as shown on Resubdivision Plat from Records for Wiley Development, LLC, being the resubdivision of Lot 1B (4.8168 acres) as shown on Resubdivision Plat for the St. John Place Commerce Center Plat Book 11 Page 100 & Plat Book 12 Page 1, dated May 25, 2023, by Balzer & Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Page 73. AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Helm Building Enterprises, LTD, property owner, located at 416 Electric Road (Tax Map # 150-3-1) be and the same is hereby changed from HBD Highway Business District to HM Heavy Manufacturing District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax Parcel 155-3-1; thence following the Electric Road right-of-way line N 24° 43’ 04” E a distance of 804.20 feet to a point; thence N 24° 50’ 51” E a dista nce of 44.96 feet to a point; thence along a curve to the left with a Radius of 756.20 feet, Arc Length 85.70 feet, Chord Bearing of N 21° 36’ 02” E, and Chord Length of 85.66 feet to a point; thence N 25° 01’ 30” E a distance of 52.20 feet to a point; the nce along a curve to the left with a Radius of 367.55 feet, Arc Length 131.44 feet, Chord Bearing of N 11° 10’ 23” E, and Chord Length of 130.74 feet to a point; thence N 12° 39’ 05” E a distance of 22.83 feet to a point; thence following south Lynchburg T urnpike right-of-way line N 50° 27’ 35” E a distance of 52.20 feet to a point; thence S 88° 05’ 51” E a distance of 5.38 feet to a point; thence departing said right-of-way and following the west line of Tax Parcel 155-2-3 S 08° 34’ 16” W a distance of 403.89 feet to a point; thence S 07° 25’ 16” W a distance of 378.94 feet to a point; thence S 21° 11’ 10” W a distance of 19 5.63 feet to a point; thence S 15° 13’ 18” W a distance of 200.00 feet to a point at the northeast corner of Tax Parcel 155 -3-2; thence following the north line of Tax Parcels 155-3-2 and 155-3-1 N 74° 46’ 42” W a distance of 261.59 feet to the place of BE GINNING, and being known as New Lot 1B-2, containing 4.0008 acres, as shown on Resubdivision Plat from Records for Wiley Development, L LC, being the resubdivision of Lot 1B (4.8168 acres) as shown on Resubdivision Plat for the St. John Place Commerce Center Plat Book 11 Page 100 & Plat Book 12 Page 1, dated May 25, 2023, by Balzer & Associates, recorded in the Clerk’s Office of the Circui t Court of the City of Salem, Virginia in Plat Book 16, Page 73. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6D Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 AGENDA ITEM: Amendment to the Zoning Ordinance Hold public hearing to consider the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District. Petitioners have requested a continuance until the February 14, 2024, meeting. (Continued until the February 14, 2024, meeting. See page 3 of Planning Commission minutes.) SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Civic Proposed Use: PUD Planned Unit District BACKGROUND INFORMATION: The subject property is commonly known as “HopeTree”, formerly as the “Baptist Home” and consists of seven parcels land of approximately 62.318 acres. It is bounded by the Stonegate & Emerald Hills subdivisions and North Broad Street on the west, East Carrollton Avenue on the south, Red Lane on the east, and Interstate 81 to the north. The property is currently, and will continue, to be the home of HopeTree Family Services. These services include clinical services such as equine assisted psychotherapy, therapeutic foster care, the HopeTree Academy, therapeutic group homes, and developmental disability homes. This request is to rezone the property in order for it to be developed as a planned unit district that will contain the existing HopeTree services, a significant number of residential building types (not to exceed 340 units), and mixed use structures that will contain commercial uses. Approximately 40% of the site will be preserved or used as public or private open space areas including a proposed lawn area near the center of the site. As a planned unit district is extremely flexible by design, the exact building types and locations have not been determined. The applicant is proposing access adjustments to the property. According to the proposal, the existing main entrance from Mount Vernon Lane and East Carrolton will remain. The northern entrance on Red Lane will be moved in line with the intersection to the North Oaks Subdivision. The second existing entrance from Red Lane will remain and four additional entrances from Red Lane will be added. Two additional entrances will be constructed on East Carrollton Avenue along with the opening and extension of North Broad Street. All roads within the PUD will be privately owned. Several potential areas for stormwater management are identified throughout the plan. As a PUD is designed to be flexible in nature, the exact size and location of the SWM areas have not been determined. As a light imprint development, stormwater facilities are often small in nature and dispersed throughout the development. The actual number of facilities and their design will depend on engineering and regulatory requirements and will be reviewed and approved through the site plan review process. PROFFERED CONDITIONS: As per section 106-228.4(B) of the Salem Zoning Ordinance, the written and graphic information submitted by the applicant as part of the application process shall constitute conditional zoning proffers. INDEPENDENT ANALYSIS OF TRAFFIC DATA SUBMITTED BY THE APPLICANT: The City hired Mattern & Craig, an independent, licensed professional engineer to review the traffic data that was submitted with the request for accuracy and to obtain a third party opinion. In summary, Mattern & Craig found the need for an expansion of the study area in regard to the intersections examined (not just Red Lane/East Carrolton Ave and East Carrolton Ave/North Broad St) and data points collected. Additionally, there needs to be justification for the trip generation reduction (currently as assumption of 25%); otherwise, standardized metrics (provided by the Institute of Transportation Engineers or VDOT) should be utilized. Mattern & Craig’s analysis can be found in the supporting documents of this staff report. COMMENTS RECEIVED FROM CITY DEPARTMENTS: The proposed development was submitted to all city departments for comment and review. Below is the response of each department: COMMUNITY DEVELOPMENT, Engineering Division If approved, the project will have to comply with all applicable local and state stormwater regulations and requirements, including over-detention. An independent analysis of the submitted traffic data was performed by Mattern & Craig, Professional Engineers. For more details, please see the Traffic Section above. COMMUNITY DEVELOPMENT, Planning & Zoning Division The intent of the Planned Unit District (PUD) is to encourage maximum flexibility in the design and development of land. PUD developments facilitate the adequate and economical provision of streets, utilities and other improvements, and allow for the management of the natural and scenic qualities of vacant land that is proposed for development. The PUD district allows a variety of housing options, as well as commercial, civic and office use types of a number and scale sufficient to serve the needs of the PUD residents. Although the proposal offers a delightful light imprint development focused on walkability, open space, amenities, and a sense of community, the submitted documents do not ensure that type of development. There are no guarantees for single-family detached homes nor are there guarantees for small scale commercial that is mainly supported by the residents of the PUD. City Council is to approve the maximum gross density of the development in addition to the maximum area devoted to non-residential uses. Although these areas are located in the plan, these maximum numbers have not been determined. The proposed allowable use list needs to be reduced to uses more appropriate to the location and the proximity to downtown. The City has spent a tremendous amount of time and money to create a unique downtown district that we need to protect and promote. There is also some conflicting information throughout the documents that need clarification prior to presentation to the Commission and City Council. In light of these concerns and the need for an expanded traffic study, the P & Z staff request the acceptance of the petitioners’ request for a continuance until the February 14, 2024, Commission meeting. Economic Development HopeTree’s proposed development appears to be a very creative “outside the box” development, unique to the Roanoke Region. The overall development has the potential for becoming a well-known planned development well outside the Roanoke Valley. Historically, economic development only engages in commercial and industrial land use development. The proposed HopeTree development is a unique master planned community largely consisting of residential development. However, in the interest of economic development, the plan incorporates several initiatives related to Economic Development’s strategic plan and incorporates a small portion of proposed commercial uses. Proposed commercial uses are predominantly associated with the adaptive reuse of older HopeTree buildings. Related to Economic Development’s strategic plan, the HopeTree development supports several objectives, including: 1. Opportunities to diversify the housing options in the City of Salem a. Support existing efforts in retention and attraction of talent 2. Opportunities to expand quality of life amenities to local residents a. Pedestrian walking paths, preserving open green space and recreation for the public b. Increase beatification efforts in building design and city corridors i. Reference of Wiley Court & pocket parks are positive 3. Business attraction & entrepreneurial support a. Enhanced adaptive reuse of older buildings can boost efforts to attract eclectic businesses with potential to be retail/hospitality destinations Further time for review of proposed uses/zoning and what is a good fit for such a unique development and the larger neighborhood will be needed. For example, “automobile repair services, minor” would not be a good use for the neighborhood as well as “personal storage”, “warehousing & distribution”. In addition, further time for review of the traffic study and evaluation of other off -site improvements to mediate traffic flow will be needed. ELECTRIC Electric loading - The proposed development would not adversely affect the power in that area. We have adequate feeds available for the new load. Easement/Pre-Construction – This development will require extensive easements and phase planning prior to construction. The existing power on site will need to be replaced/intercepted as Salem Electric will be bringing the existing power up to its code. Well in advance to construction, materials and equipment will need to be decided upon in coordination with the developer and ordered to ensure that they will be available at the time of construction. Construction – The proposed development will require all new power feeds into the site. Coordinating the existing power with the new facilities will require extensive electrical work and planning to ensure that outages will be manageable and new electric services will be available to the proposed phases of construction. PARKS AND RECREATION The two ball fields are shown on the plans. Will the fields remain? Will they be the same distance and same size, or will they be reconfigured? POLICE Along the same lines of the Police Department’s response to the Simms Farm development, we would anticipate a slight increase in Calls for Police Services which is expected from any development of this nature. We are not in a position to dispute the facts presented in the Traffic Study which details the increase of vehicular traffic in the adjacent neighborhoods. At this time, there is no immediate concern regarding quality of life issues such as homelessness. SCHOOLS Thank you for the opportunity to provide input on this matter. Ultimately, please know that the School Board and School Administration trust the City Council and City Administrators to make good decisions that benefit all Salem residents. From the perspective of the Salem City School Division, new development is likely to increase enrollment. Since 2017, the Salem City School Division has experienced a significant decline in enrollment, negatively affecting state funding (approximately 300 students in grades K-12). Increased enrollment will provide additional revenue from the state on a per–pupil basis for annual instructional costs. Additionally, enrollment increases generally happen over time, which permits staffing and program delivery to adapt and adjust incrementally. Outside of annual instructional programming, the other consideration is the capacity of school facilities. The proposed development is in what is currently the West Salem Elementary Attendance Zone. West Salem Elementary School has a facility capacity of approximately 450 students and is currently operating below capacity with approximately 400 students, some of whom are nonresident students or in-division transfer students. So, there is capacity for increased enrollment at West Salem. ALMS and SHS also have ample space to address increases in enrollment in grades 6-12. If additional enrollment results in the need to adjust attendance zones, changes will be phased in over time by permitting current students in affected neighborhoods to continue attending the neighborhood's traditional school while new students are transported to the newly assigned school. In large or rural districts, the redundant transportation required to phase in changes would be a more significant challenge than it will be here in Salem. While there would be a modest increase in transportation costs during implementation, it would be a small price to pay to mitigate the impact of changing attendance zones on families. STREET DEPARTMENT All roads in this PUD will be privately owned; therefore, the City will not have any maintenance cost. All maintenance, snow removal, asphalt patching, and etc. would be the responsibility of the owner. When it comes to trash, we feel we can service those new residential units initially with current staffing levels and keep the collection day the same as it currently is, until the PUD is fully built out. There will be a slight increase in fuel and maintenance. Once it is completed, we would need to re-evaluate to see if we need to increase staff to handle the total number of residential units there. There is the possibility of increased staff and salary along with fuel and maintenance costs once the PUD is completed. We will provide a garbage tote to each new residential unit; I’m only counting one tote for each of the units. The traffic study mentions 340 residential units (115 single family detached, 140 single family attached, 85 multi-family units). The current cost of a new tote is about $75 each including shipping, which is going to cost $25,500.00. Garbage totes last approximately ten years. I’m estimating the residential units might dispose of 150lbs of garbage per week, which equals 26 tons a week. We currently pay $55.00 a ton, equals $1,430.00 a week or $5,700.00 a month or $74,400.00 a year for disposal. We would also provide curbside bulk collection. Being they will be new residential units this is a difficult one to estimate; I would estimate $6,000.00 in tipping fees for bulk. In round numbers, the impact to garbage collection will be approximately $80K annually. WATER DEPARTMENT We still have a concern about how the water metering will be handled since the complex is currently served by a master meter. Likely, some of the existing HopeTree buildings will have to be separately metered. From:Chris Burns To:Mary Ellen H Wines Cc:Maxwell S Dillon; Jon Morris; "Todd Robertson"; Mike Snyder (msdenhill@yahoo.com); Travis Folden; Kyle Henderson; Nikki Raynes; "info@civicbydesign.com" Subject:Re: [External] [Ext.] HopeTree - Public Work Session Date:Tuesday, January 2, 2024 7:01:13 PM Attachments:image001.png Yes, please accept this email as a formal request for continuance to the February hearings. I don't believe that Stateson was involved in the NC developments, but I believe that Tom Low's team was involved. I will defer to them on specifics. Thanks, Chris Sent from my T-Mobile 5G Device Get Outlook for Android REZONING NARRATIVE As outlined in the PUD document, the vision for this property is to allow for the development of a fully integrated, mixed-use, pedestrian-oriented neighborhood woven into the existing HopeTree campus of buildings and surrounding open space, while being sensitive to, and providing meaningful connections to, the surrounding neighborhoods in the community. On behalf of HopeTree Family Services (HopeTree), we are providing the narrative below as supplemental information to support the rezoning application and Planned Unit District (PUD) document with associated zoning information and guidelines for the development. This request is to rezone a portion of existing Tax Parcel 44-3-10 from RSF-Residential Single Family, to PUD-Planned Unit District for a proposed mixed- use neighborhood to be developed on the property. Project Narrative The portion of the property that is proposed to be rezoned is approximately 62.318 acres along Red Lane and East Carrollton Avenue. The parcel is owned, operated, and occupied by HopeTree Family Services. HopeTree Family Services offers a wide range of ministries for at-risk children and youth and their families. These services include Treatment Foster Care, the HopeTree Academy secondary educational program, and Therapeutic Group Home. HopeTree also serves the needs of adults with intellectual disabilities and their families through their Developmental Disabilities Ministry. HopeTree Family Services is supported by the Virginia Baptist Children’s Home & Family Services Foundation and is a mission partner of the Virginia Baptist Mission Board. Over the last several decades, the use of this property has changed significantly, mainly due to a changing regulatory environment surrounding the specific types of services that have occupied the Salem campus. At its peak, when HopeTree was an orphanage, the campus was home to more than 400 youth ranging in age from 5 to 18. New regulations have discouraged the type of large-scale group home that existed on this campus in the past and have moved instead toward smaller-scale facilities that are integrated with the surrounding communities in which they are located. Because of limits from licensing bodies, the HopeTree campus is now limited to housing no more than 16 youth residents ages 13 to 17. In the past, youth would live on the campus for years until they turned 18. Today, youth residents typically stay no more than 6 months before being moved to another setting or back to their home. Care for youth and adults is moving away from a congregate, campus-style setting. Today, most services are offered in the communities in which they already live. As a result, HopeTree no longer has a need for the large amount of property that exists at this site; however, there is a strong desire to stay true to HopeTree’s roots and maintain a presence in this location. The HopeTree Board of Directors has been discussing options for the Salem campus since 2007. Several recommendations have been considered over the years, including selling the Salem campus property and moving elsewhere, or selling a portion of property along the Red Lane frontage for development. The proposed rezoning request is a result of HopeTree’s desire to “do more” with the property and to create something that will benefit HopeTree, the City of Salem, and its residents for years to come. The proposed PUD rezoning and associated development will allow HopeTree to remain on the property where they have so much history, while integrating HopeTree’s services with the proposed development, which is in keeping with the intent of the new regulations. HopeTree is currently teamed with a residential home builder (Stateson Homes) and commercial builder (Snyder & Associates), who are providing construction expertise on the project. Existing Conditions Existing improvements on the site include approximately 20 buildings of varying condition, drive aisles and parking areas, pool, tennis and basketball courts, two existing baseball fields near Red Lane, picnic shelter, above-ground stormwater management facility, and other miscellaneous improvements. The existing improvements have served various purposes for HopeTree over the years and many of them are under utilized or no longer utilized at all. Many of the buildings are centered around the core area in the center of the site. Six of these buildings are currently vacant and will not be used again by HopeTree and were previously planned to be demolished. The proposed development envisions preserving as many of these structures as possible and converting them to residential or commercial uses that the entire community can benefit from. Utilizing the existing structures will preserve the unique character of the campus and allow this existing infrastructure to be re- purposed for the intended new uses. Existing topography is rolling with a ridge through the middle of the site running north to south that contains much of the existing development. There is an existing pond and two existing creeks on the property. One creek is on the west side to the south of the pond and the other creek is located in the southeast corner of the site. These features are anticipated to remain and have been incorporated into the Master Plan. There is a wooded area near the pond and creek along the western side of the property and this vegetation will be preserved to the extent practical. The property has frontage on the public rights-of-way of Red Lane, East Carrollton Avenue, North Broad Street, and Mount Vernon Avenue. This property is designated for residential use on the City of Salem Future Land Use Map dated June 11, 2012. The property is surrounded by Interstate 81 to the north and existing residential development on other sides. Community Vision The intent of this project is to preserve the HopeTree campus and buildings to the extent practical (including the buildings that were previously planned to be demolished) and provide new and infill development, where appropriate. Guiding principles of the project are to create a new community that minimizes traffic congestion, suburban sprawl, site grading, infrastructure costs, and preserves natural features and amenities. The plan for the HopeTree project is based on neighborhood design and development conventions which were widely used in the United States up until the 1940s and were based on the principles outlined throughout the PUD document. A design charette was held in October 2022 to solicit input from, and engage with, adjacent property owners, City staff, elected City officials, and other stakeholders for the project. While engaging with the community during the development of the Master Plan, it was noted that the existing neighborhood lacks pedestrian amenities such as sidewalks or trails. Residents currently walk along Red Lane and the speed of traffic along this road was also cited as a major concern. It is the intent of the project to reduce vehicle trips and encourage pedestrian activity by limiting the width of vehicular drives, providing on-street parking where possible, and providing a network of sidewalks and trails throughout the property. In addition to these design principles, the project also proposes to install on-street parking along the frontage of Red Lane, which will slow traffic and provide additional parking opportunities, and to install a new sidewalk along the frontage of Red Lane to provide safe pedestrian accommodations for the surrounding community. Density The City of Salem has very limited land resources remaining to be developed and it is paramount to utilize these remaining land resources to their true potential. The proposed PUD plan allows for the HopeTree property to be developed to its potential while also being sensitive to the existing community and its residents. These are guiding principles of this PUD plan. The density of the development will be limited by what is allowed in the PUD document. The total number of residential units shall not exceed 340. Residential uses will make up the majority of the development with the proposed commercial uses and existing HopeTree institutional uses being integrated into the overall development. The commercial uses within the development will be determined based on what this community can support but is anticipated to consist of smaller users that are integrated into the neighborhood at an appropriate scale and in thoughtful locations. Approximately 40% of the property will be preserved either in a natural state or as public or private open space areas. This includes the large area on the west side of the site that contains the existing pond, creek, and natural vegetation. Several interior open space areas will be provided as well, including the proposed lawn area near the center of the site. Development Guidelines The development of the property will be governed by the PUD document. Lot development regulations, architectural standards, etc. are provided within the document and will be enforceable throughout the development. Allowable uses are outlined in the Use Table that is provided within the PUD document. Roads Roads and drive aisles internal to the development will be private. On-street parking will be a preferred parking solution for the development and will be utilized where practical. All proposed roads will be paved, and we will work with the appropriate City staff to ensure that sufficient access for emergency and trash collection vehicles is provided. A network of sidewalks will be provided throughout the development to encourage pedestrian activity and connectivity, as this is a central theme of the project. On-street parking and new sidewalk will be provided on Red Lane along the frontage of the property. The intent of these improvements is to slow traffic along this section of Red Lane, provide additional public parking opportunities, and to provide a dedicated pedestrian accommodation where one does not exist now. This section of Red Lane has a significant amount of pedestrian activity, and these improvements will serve existing and new residents. Access There are existing vehicular access points on Red Lane (2 locations) and East Carrollton Avenue (1 location). Additional access points are proposed along Red Lane, East Carrollton Avenue, and at the end of North Broad Street. One of the central themes within this development is to provide multiple access points to increase connectivity within the existing street grid pattern and to allow vehicular trips to be distributed to the existing road network more efficiently. As requested by the City, a Traffic Study has been prepared by Balzer and Associates, Inc., dated December 1, 2023, that analyzes the development and impacts to two existing intersections (Red Lane/East Carrollton Avenue and East Carrollton Avenue/North Broad Street) that are adjacent to the project. In addition to this, turn lane warrants have been analyzed. Traffic counts were conducted at the existing intersections to serve as the basis for the study. As outlined in the Traffic Study, the surrounding road network is sufficient to handle traffic from the proposed development and impacts to delay and level of service are minimal. The development does not meet any turn lane warrants at any of the proposed access points. Sight distance requirements will be required to be met with the final development plans. Utilities This project will be served by public water and sewer. As discussed with the City of Salem Water and Sewer Department, sufficient capacity exists within the existing public water and sewer systems to serve the proposed development. Public water and sewer will be extended through the property to serve the existing and proposed buildings and replace the existing private utility systems that are currently in place. New public water mains are anticipated to provide additional interconnectivity and redundancy in the system, which will improve service to the property and the surrounding area. Comprehensive Development Plan This project is in conformance with many of the Goals and Objectives defined in the City of Salem’s current Comprehensive Plan. The development pattern for this project is sensitive to the existing surrounding neighborhoods by centering the most intense uses near the core of the property furthest from the existing residential houses. The least intense residential uses are located around the perimeter of the property, closest to the existing roadways and existing residential homes. The variety of housing types acknowledges and addresses the need for new housing and varying types of housing in the City of Salem. The intent of the project is to maximize the development potential of the most developable portions of the property and to preserve the most environmentally sensitive areas of the property. The preservation of open space, development of pedestrian amenities, and extensive landscaping will all enhance the neighborhood and directly address the goals of improving the beauty and appearance of the City of Salem and Preserving and Enhancing Open Space on Private properties. Summary The proposed development regulations and Master Plan are fully outlined in the HopeTree PUD document, attached to this application. It is the intent that this be the official document that will guide the development of this property. HopeTree has repeatedly stated that its three main goals for the project are “to honor the history of HopeTree on this campus, to position HopeTree for the future, and to make our community proud.” We are extremely excited to submit this application for rezoning. This project provides an excellent opportunity for the City of Salem to gain a new mixed-use community that will serve existing and future residents of Salem. The HopeTree project will provide many different housing types, while being sensitive to the surrounding residential neighborhoods, preserving important natural features, and providing services and amenities that will benefit the entire community. PROJECT NO. REVISIONS SCALE DATE CHECKED BY DESIGNED BY DRAWN BY www.balzer.cc Roanoke / Richmond New River Valley Shenandoah Valley PLANNERS / ARCHITECTS ENGINEERS / SURVEYORS J: \ 2 2 \ 0 0 \ 0 4 \ 0 4 2 2 0 0 2 9 . 0 0 H O P E T R E E M A S T E R P L A N \ C I V I L \ d w g \ 0 4 2 2 0 0 2 9 . 0 0 C i v i l B a s e 6 . 2 9 . 2 0 2 3 . d w g P L O T T E D : 1 2 / 1 / 2 0 2 3 9 : 0 7 : 4 3 A M 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 AAB CPB CPB 12/1/2023 1" = 100' HO P E T R E E P L A N N E D U S E D I S T R I C T PR O P E R T Y E X H I B I T CI T Y O F S A L E M , V I R G I N I A MO U N T V E R N O N A V E N U E EX-A 04220029.00 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 HOPETREE SALEM, VIRGINIA PUD REZONING APPLICATION 1 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 SALEM PUD REZONING APPLICATION CITY OF SALEM VIRGINIA PUD APPLICATION PLANNING OBJECTIVES Per the Salem Zoning Application Sec. 106-228.4. Application process:To initiate an amendment, the applicant shall complete a rezoning application. This information shall be accompanied by graphic and written information, which shall constitute a preliminary master plan. All information submitted shall be of sufficient clarity and scale to clearly and accurately identify the location, nature, and character of the proposed district. At a minimum this information shall include: 1.A legal description and plat showing the site boundaries, and existing street lines, lot lines, and easements. 2.Existing zoning, land use and ownership of each parcel proposed for the district. 3.A general statement of planning objectives to be achieved by the PUD district, including a description of the character of the proposed development, the existing and proposed ownership of the site, the market for which the development is oriented, and objectives towards any specific manmade and natural characteristics located on the site. 4.A description and analysis of existing site conditions, including information on topography, natural water courses, floodplains, unique natural features, tree cover areas, etc. 5.A land use plan designating specific use types for the site, both residential and non-residential use types, and establishing site development regulations, including setback, height, building coverage, lot coverage, and density requirements. 6.A circulation plan, including location of existing and proposed vehicular, pedestrian, bicycle, and other circulation facilities and location and general design of parking and loading facilities. General information on the trip generation, ownership and maintenance and proposed construction standards for these facilities should be included. A traffic impact analysis may be required by the administrator. 7.A public services and utilities plan providing requirements for and provision of all utilities, sewers, and other facilities to serve the site. 8.An open space plan, including areas proposed for passive and active recreational uses, natural and undisturbed areas, and proposed buffer areas proposed around the perimeter of the site. Information on the specific design and location of these areas and their ownership and maintenance should be included. 9.Generalized statements pertaining to any architectural and community design guidelines shall be submitted in sufficient detail to provide information on building designs, orientations, styles, lighting plans, etc. 10.A development schedule indicating the location, extent and sequence of proposed development. Specific information on development of the open space, recreational areas, and non-residential uses should be included. 2 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 EXISTING SITE DESCRIPTION EXISTING SITE DESCRIPTION Existing Development The site is currently developed with a network of private driveways and several existing buildings on the property. The center core of the site is located on top of a ridge and consists of many of the existing buildings, as well as supporting parking areas and other improvements. Some of the existing buildings are currently being utilized by HopeTree, while others are vacant. There are also two recreational fields located near Red Lane to the north of the center core. The existing site has road frontage on East Carrollton Avenue, Red Lane, and North Broad Street. There is an existing private access drive (Mount Vernon Lane) from East Carrollton Avenue that accesses through the site and provides access to the center core before continuing through the site and back to Red Lane. A separate private access drive (Printers Lane) from Red Lane provides access to the recreational fields, as well as providing an additional connection to Mount Vernon Lane to the north of the center core. In addition to these private roads, there are also adult homes located at the north end of the property with driveways that access directly from Red Lane. Existing Topography There is an existing ridge bisecting the property from north to south. The east side of the property slopes from this ridge and from Red Lane to an existing drainage swale and storm sewer system. There is an existing stormwater management detention pond located near the center core of the property that was constructed with a previous development project. Existing Natural Features/Floodplain There is an existing pond located on the property in the northwest corner adjacent to Interstate 81. The pond discharges to an existing creek to the south that conveys stormwater from north to south toward the existing residential area at the end of North Broad Street. There is also an existing creek located at the southeast corner of the property that begins at the end of the existing storm sewer system that conveys water through the HopeTree property. This creek conveys runoff to an existing culvert under East Carrollton Avenue. The property is not located within a FEMA-defined floodplain. Existing Vegetation Much of the property that is not developed with buildings or pavement/hardscape is covered with a mix of managed turf and pasture. There is a large wooded area on the west side of the property around the pond and existing creek. There is a variation of other trees that are located throughout the property, with many of these being in the southeast corner of the site or along Red Lane. EXISTING SITE PLAN EXISTING AERIAL PHOTOGRAPH OF SITE 4.A description and analysis of existing site conditions, including information on topography, natural water courses, floodplains, unique natural features, tree cover areas, etc. BALZER ENGINEERS 1.A legal description and plat showing the site boundaries, and existing street lines, lot lines, and easements. 2.Existing zoning, land use and ownership of each parcel proposed for the district. BALZER AND ASSOCIATES 62.318 3 EXISTING SITE PLAN HOPETREE PUD SALEM, VIRGINIA© 11.30.23 BALZER ENGINEERS SWIMMING POOL BASKETBALL & TENNIS COURTS STABLES ALMA HUNT BUILDING BLEADSOE BUILDING BLESSINGS BUILDING RUTH CAMP CAMPBELL BUILDING MEMORIAL BUILDING LONGVIEW BUILDING PRESIDENT’S HOUSE BROWNLEY DOCK EQUESTRIAN FACILITIES FISHING POND BAPTIST ORPHANAGE CEMETARY HOBDAY BOXLEY BUILDING MAINTENANCE BUILDING ANNEX BUILDING INFIRMARY BUILDING JAMES CAMP CARPENTER BUILDING 4 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 EXISTING SITE PLAN AERIAL Dra$ 9.25.22 5 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 ILLUSTRATIVE MASTER PLAN WITH AERIAL 6 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 PROJECT DESCRIPTION CITY OF SALEM VIRGINIA PUD APPLICATION HOPETREE Master Planned TND Traditional Neighborhood Development PLANNING OBJECTIVES Per the Salem Zoning Application Sec. 106-228.4. - Application process: “ 3. A general statement of planning objectives to be achieved by the PUD district, including a description of the character of the proposed development, the existing and proposed ownership of the site, the market for which the development is oriented, and objectives towards any specific manmade and natural characteristics located on the site.” The purpose of the Hopetree master plan is to allow for the development of fully integrated, mixed-use pedestrian oriented neighborhood woven into the existing Hopetree campus of buildings and surrounding open space while connecting to the surrounding neighborhoods where feasible. The intent is to preserve the Hopetree campus and buildings and for new and infill development to minimize traffic congestion, suburban sprawl, site grading, infrastructure costs, and environmental degradation. The provisions of the Hopetree neighborhood are based on urban design and development conventions which were widely used in the United States since its founding until the 1940's and were based on the following principles: A. All neighborhoods have identifiable centers and edges. B. The center of the neighborhood is easily accessed by non-vehicular means from lots on the edges (i.e. approximately one-quarter-mile from center to edge, or a five-minute walk). C. Uses and housing types are mixed and in close proximity to one another. D. Street networks are interconnected and blocks are small. E. Civic buildings are given prominent sites throughout the neighborhood. THE HOPETREE MASTER PLAN INCLUDES THE FOLLOWING DESIGN FEATURES: A. Neighborhood form. 1. Dwellings at the edge of the neighborhood are roughly a five-minute walk or less to the center of the neighborhood. 2. A great variety of housing types and price ranges is included in the neighborhood, with the highest density of housing located towards the center of the neighborhood. 3. Within the neighborhood a mix of land uses is arranged to serve the needs of the residents in a convenient walking environment: open space/recreational areas, civic buildings, low and high density residential, retail/commercial, business/workplace, institutional, educational, and parking. 4. The area of the overall master plan includes the existing core campus with the surrounding open areas divided into blocks, streets, lots, greenways, and open space. 5. Similar land uses generally front across each street. Dissimilar land uses generally abut at rear lot lines. Corner lots which front on streets of dissimilar use generally observe the setback established on each fronting street. 6. Along existing streets, new buildings are compatible with the general spacing of structures, building mass and scale, and street frontage relationships of existing buildings. 7. The appearance of the neighborhood blends in with existing surrounding neighborhoods and feature the use of similar materials in construction. B. Lots and buildings: 1. New lots share a frontage line with a street or public space; lots fronting on a public space shall have access to a rear alley. 2. Consistent build-to lines are established along all streets and public space frontages. 3. All buildings, except accessory structures, have their main entrance opening on a street or public space. 4. No structure exceeds 3 stories in height in the Edge zone, and 4 stories in the General and Center zones. Height of buildings shall be measured per the Salem code. C. Streets, alleys and pathways: 1.  Designs permit comfortable use of the street by motorists, pedestrians and bicyclists. Pavement widths, design speeds, and number of motor travel lanes are minimized to enhance safety for motorists and non-motorists alike. The specific design of each street considers the building types which front on the street and the relationship of the street to the overall town street network. An extensive system of connected pathways is woven through the core campus extending to the perimeter. 2. A combination of perimeter public streets and internal private streets provide access to all tracts and lots 3.  Streets and alleys connect where feasible at other streets within the neighborhood and connect to existing and projected streets outside the development. Cul-de-sac and dead-end streets are discouraged and should only occur where absolutely necessary due to natural conditions. 4. Block faces do not have a length greater than 500 feet without dedicated alleys or pathways providing through access. 5. To prevent the build-up of vehicular speed, disperse traffic flow, and create a sense of visual enclosure, long uninterrupted segments of straight streets are avoided. 6. A continuous network of rear alleys is provided for the majority of lots. 7. Existing and proposed utilities are underground and run along alleys wherever possible as well as some streets and greenways. 8. Streets are organized according to a hierarchy based on function, size, capacity and design speed. Streets and rights-of-ways are therefore expected to differ in dimension. The proposed hierarchy of streets is indicated on the submitted master plan and each street type is separately detailed in the master plan. 9. Every street, except alleys, has a sidewalk on at least one side that is at least five feet wide. In commercial areas, sidewalks shall be at least ten feet wide. D. Parking: 1. On-street parking is provided on all streets where feasible. Occasional on-street parking may be accommodated without additional pavement width. For streets which serve workplace and storefront buildings, on-street parking is required and should be marked as such. On-street parking is parallel to the street unless the street lends itself to other parking layouts. 2. Parking lots are generally located at the rear or at the side of buildings and screened from public rights-of-way and adjoining properties by land forms or evergreen vegetation so as to provide a barrier that will be at least three feet high and provide a 75 percent visual barrier within two years from building completion. 3. To the extent practicable, adjacent parking lots are interconnected. 4. Small and strategically placed parking areas are also provided. 5. Parking areas are paved as required and all parking areas and traffic lanes shall be clearly marked. 6.  The number, width and location of curb cuts is such as to minimize traffic hazards, inconvenience and congestion. 7. Off-street parking and loading requirements as outlined in the city’s parking regulations may be used as guidance but there are no minimum parking standards. 8. The master plan provides adequate parking and off-street loading areas for different areas of the development, based on the uses allowed and the density of development. 9.  In addition to landscaping provided for screening above, trees are planted around the perimeter and interior of parking lots to provide shade. E. Landscaping: 1. Trees are planted within right-of-ways parallel to the street along all streets except alleys. 2. Tree spacing is determined by species type selected from the City list of approved trees. Large maturing trees are generally planted a minimum of 30 feet and a maximum of 50 feet on center. Small and medium maturing trees are planted a minimum of ten feet and a maximum of 30 feet on center. 3. Large maturing trees are generally planted along residential streets and along the street frontages and perimeter areas of parks, squares, greenbelts and civic structures. 4. Small maturing trees are generally planted along non-residential streets, interior portions of parks, squares, greenbelts and civic lots. Storefronts are not obstructed by the planting pattern. 5. The natural features of the landscape are incorporated into the landscaping plan. 6. All plantings are with native or appropriate species (refer to the City list). 7. Buffer requirements for property located on the perimeter of the neighborhood has setbacks and buffers that are consistent with the setbacks and buffers of the adjoining zoning district, including provisions for accessory buildings, but are a minimum of 10 feet. F. Sidewalks and Greenways: 1. Sidewalks or greenway easements are proposed in locations shown on the master plan or proposed to connect to pedestrian facilities shown on the master plan. 2.  Existing sidewalks at the time of development or re-development in each phase are improved, repaired, or replaced as necessary. G. Uses Maximum permitted densities and total number of dwelling units shall be established during the master plan review process. Permitted uses shall be based on the general category of use that has been established for a lot or group of lots as shown in the Use Table. 3.A general statement of planning objectives to be achieved by the PUD district, including a description of the character of the proposed development, the existing and proposed ownership of the site, the market for which the development is oriented, and objectives towards any specific manmade and natural characteristics located on the site. 7 T-4 NEIGHBORHOOD GENERAL T-4 The Neighborhood General Zone consists of higher-density scale urban fabric with predominantely attached residential. Mixed-use is permitted and serves as a transition from neighborhood edge to the neighborhood center with the historic campus core. Home occupation and accessory buildings are allowed. Setbacks and landscaping are also similar and may vary some. These houses front on new streets, and greenways. Streets vary depending on location and may include curbs, planting strips, sidewalks arranged with traditional size blocks including side streets, rear lanes, and greenways. General Character A mix of houses with a range of medium to high density building types including a range of single-family urban houses, multi-family estates, cottages, townhouses in a variety of configurations, tree houses on steep slopes, cottage courts, stacked flats, loft houses, mews houses, multi-family houses, and multi-family buildings. Building Placement Shallow front and side yard setbacks. Accessory building and parking are accessed from rear lanes. Frontage Type Porches, stoops, terraces, light wells, forecourts, shopfronts, Galleries, and arcades. Typical Building Two to four-story Types of Civic Space: Urban streetscapes with on-street parking, walks, street trees, courtyards, plazas, terraces, mews, and linear green fingers with pathways. T-5 NEIGHBORHOOD CENTER T-5 The Neighborhood Center Zone consists of higher-density scale urban fabric with predominantely attached residential and mixed- use building including infill in the historic campus core. These buildings front on squares, campus greens, plazas, parking courts, streets, and greenways. Street are limited in the core and vary depending on location and may include curbs, planting strips, sidewalks arranged with traditional size blocks including side streets, rear lanes, and greenways. General Character A mix of buildings with a range of medium to high density building types including townhouses in a variety of configurations, tree houses on steep slopes, stacked flats, loft houses, mews houses, multi-family estates, multi-family buildings, and mixed-use buildings. Building Placement No setbacks are required for buildings in the general campus parcel. Parking is accessed from on-street parking, rear lanes, in nearby perimeter areas adjacent to the core campus including the parking allee, and in small parking courts that also serve as civic gather space. Frontage Type Stoops, terraces, light wells, forecourts, shopfronts, Galleries, and arcades. Typical Building Two to four-story Types of Civic Space: Urban streetscapes with on-street parking, walks, street trees, courtyards, plazas, terraces, mews, and linear green fingers with pathways. HISTORIC EXISTING CAMPUS CORE The historic campus consists of a range of institutional buildings originally serving the orphanage as well as newer school buildings, a chapel, dormitories, and other related uses. Each historic building is to be retained where feasible for on going institutional uses, commercial, residential and mixed-use with additional infill mixed-use buildings, building additions, and spaces. These buildings front on squares, campus greens, plazas, parking courts, streets, and greenways. Streets are limited in the core and vary depending on location and may include curbs, planting strips, sidewalks arranged with traditional size blocks including side streets, rear lanes, and greenways. General Character A mix of buildings with a range of medium to high density building types including townhouses in a variety of configurations, tree houses on steep slopes, stacked flats, loft houses, mews houses, multi-family houses, multi-family buildings, and mixed-use buildings. Building Placement Minimum or no setback are required. Parking is accessed from on-street parking, rear lanes, in nearby perimeter areas adjacent to the core campus including the parking allee, and in small parking courts that also serve as civic gathering space. Frontage Type Stoops, terraces, light wells, forecourts, shopfronts, Galleries, and arcades. Typical Building Two to four-story Types of Civic Space: Urban streetscapes with on-street parking, walks, street trees, courtyards, plazas, terraces, mews, and linear green fingers with pathways. T-3 NEIGHBORHOOD EDGE T-3 The Neighborhood Edge Zone consists of residential scale urban fabric similar to existing neighborhoods and serves as a buffer and transition to higher internal zones that have more residential and other mixed use. Home occupations and accessory buildings are allowed. Setbacks and landscaping are also similar and may vary some. These houses front on existing streets facing similar scale existing homes on the opposite side. Streets include curbs, planting strips, and will include new sidewalks with on-street parking on the Hopetree side arranged with traditional size blocks including connected streets, rear lanes, and greenways. General Character A mix of houses with a range of neighborhood density building types including larger estate houses, smaller single-family houses, multi-family estates, cottages, pair houses, townhouses in a variety of configurations, tree houses on steep slopes, and cottage courts. Building Placement Shallow to medium front and side yard setbacks. Outbuilding and parking are accessed from rear lanes. Frontage Type Porches, stoops, landscaped front yards Typical Building One to two-story, with some three story Types of Civic Space: Neighborhood streetscapes with on-street parking, walks, street trees, and linear green fingers with pathways. EXISTING NEIGHBORHOODS The existing surrounding neighborhoods consist of primarily traditional single family homes. Home occupations and accessory buildings are evident. Setbacks and landscaping are generally front lawns and vary in character. General surrounding neighborhood houses front on streets facing similar scale homes on the opposite side. Some blocks include rear lanes, while others use front loaded driveways. Existing streets include curbs, planting strips, both with and without sidewalks. Most neighborhoods are arranged with traditional size blocks. In the case of homes immediately around Hopetree, the homes generally face the campus open space in the form of recreation fields, lawn, pasture, or natural vegetation. There are no sidewalks along Red Lane and sidewalks only on one side of one block for North Broad Street and Carrollton Avenue. General Character A mix of houses immediately around Hopetree include larger estate houses, smaller single-family houses. Nearby neighborhoods include a range of larger estate houses, smaller single-family houses, multi-family estates, cottages, duplexes, townhouses, stacked flats, multi-family houses, multi-family buildings, and mixed-use buildings. Nearby Wiley Court is a famous example of a pocket court. Building Placement Shallow to medium front and side yard setbacks. Outbuilding and parking are accessed from rear lanes. Frontage Type Porches, stoops, landscaped front yards Typical Building One to two-story, with some three story Types of Civic Space: Neighborhood streetscapes with on-street parking, walks, street trees, and linear green fingers with pathways. HOPETREE PUD SALEM, VIRGINIA© 11.30.23 TRANSECT ZONE DESCRIPTIONS MISSING MIDDLE H O U S I N G ILLUSTRATION BY OPTICOS FOR AARP LIVABLE COMMUNITIES PUBLICATION ON MISSING MIDDLE HOUSING https://www.aarp.org/content/dam/aarp/livable-communities/housing/2022/Discovering and Developing Missing Middle Housing-spreads-093022.pdf SINGLE-FAMILY HOUSES HOUSES COTTAGES MULTI-FAMILY HOUSES PAIR HOUSES COTTAGE COURTS TOWN HOUSES APARTMENT BUILDINGS MIXED-USE BUILDINGS URBAN CORE STACKED FLATS TRANSECT ZONES SUMMARY LESS URBAN MORE URBAN 3.A general statement of planning objectives to be achieved by the PUD district, including a description of the character of the proposed development, the existing and proposed ownership of the site, the market for which the development is oriented, and objectives towards any specific manmade and natural characteristics located on the site. 8 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 LAND USE PLAN GENERAL NOTES: •Building Types generally provide parking from rear alleys and lanes screened from frontages on lots. •On-street parking shall be provided along all streets where pratical. •Each Block Group includes a minimum of three (3) building types. •Each Block Group shall have 20% minimum of each of the building types used. •A minimum of six (6) building types shall be used for the overall project. • A maximum of five (5) of the same building types are allowed in a row. •Commercial, Mixed-Use, & Live-Works are allowed in T-4 and T-5. See Uses Table. •Land may be subdivided into seperate ownership.CIVIC SPACE RESERVES HISTORIC CORE BUILDINGS CIVIC BUILDINGS STREETS AND PARKING REQUIREMENTS & DETAILS BLOCK GROUP RECOMMENDED GALLERY RECOMMENDED SHOPFRONT VISTA POINTS PEDESTRIAN SHED - 5 MINUTE WALK RADIUS TRANSECT ZONES w/ FRONTAGE LINES T5 - NEIGHBORHOOD CENTER T4 - NEIGHBORHOOD GENERAL T3 - NEIGHBORHOOD EDGE OPEN SPACE / NATURAL T5 T3 T4 E - ESTATE H - HOUSE / ADU C - COTTAGE / ADU PH - PAIR HOUSE / ADU T - TOWNHOUSE / ADU PC - POCKET / COTTAGE COURT TH-PU - TOWNHOUSE PARK-UNDER 3THE - 3-TOWNHOUSE ESTATE SF - STACKED FLAT LH - LOFT HOUSE MH- MEWS HOUSE TR - TREE HOUSE AH - MULTI-FAMILY HOUSE AB - MULTI-FAMILY BUILDING MXB - MIXED-USE BUILDING CV - CIVIC BUILDING SITE T5 T3 T4 H C PH T AH PC TH- PU SF 3 THE LH MH MX B CV AB TR E TRANSECT ZONES & BUILDING TYPES KEY (SEE SPECIFIC BUILDING TYPES FOR STANDARDS) 5.A land use plan designating specific use types for the site, both residential and non-residential use types, and establishing site development regulations, including setback, height, building coverage, lot coverage, and density requirements. STRUCTURE TO BE REMOVED 9 CIRCULATION PLAN HOPETREE PUD SALEM, VIRGINIA© 11.30.23 PARK ALLEE’ ST 20-64 PLAZA PL VARIES PEDESTRIAN PATH* PP 5/10 REAR LANE RL 14-30 HOPETREE THOROUGHFARE TYPES HILLSIDE LANE HL 20-20 The Purpose of Streets designed within Hopetree is to create a network with managed motor vehicle driver speeds that are compatible with safe, comfortable walking and bicycle mobility. Target Speeds are 20 miles per hour. Lane widths of 10 feet maximum and street trees planted between certain parking spaces and between the curb and sidewalk help manage driver speeds via lateral views and provide shade for travelers in summer months. Wet utilities are typically placed in the front of buildings and dry utilities are in the rear. Solid waste is collected in the rear lanes enhancing walkability in front. MOUNT VERNON AVENUE IMPROVEMENTS* MV 36-60 RED LANE IMPROVEMENTS* RED - 28-60 * On existing thoroughfares dimensions and details may vary based on existing conditions and site constraints. The first number is the estimated pavement width and second is the estimated R.O.W. width but dimensions may vary as the design is engineered in more detail. 6.A circulation plan, including location of existing and proposed vehicular, pedestrian, bicycle, and other circulation facilities and location and general design of parking and loading facilities. General information on the trip generation, ownership and maintenance and proposed construction standards for these facilities should be included. A traffic impact analysis may be required by the administrator. ST ST PL PL RL RL RL RL RL RL RED MV MV HL HL HL HL HL HL MV RED RED PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PPPP PP PP PP PP PP PP 10 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 4.25.23 7.A public services and utilities plan providing requirements for and provision of all utilities, sewers, and other facilities to serve the site. PUBLIC SERVICES & UTILITY PLAN * BALZER ENGINEERS * Loca'ons are conceptual and subject to change with the final design. 11 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 OPEN SPACE PLAN SHOWING PARKS, GREENWAYS, GREEN FINGERS, TREE CANOPY, TREE PLANTINGS, ,WATER FEATURES, & THE QUADRANGLE 8. An open space plan, including areas proposed for passive and active recreational uses, natural and undisturbed areas, and proposed buffer areas proposed around the perimeter of the site. Information on the specific design and location of these areas and their ownership and maintenance should be included. 12 POCKET COURT TRANSECT ZONES & BUILDING TYPES KEY (SEE SPECIFIC BUILDING TYPES FOR STANDARDS) HOPETREE PUD SALEM, VIRGINIA© 11.30.23 COMMUNITY DESIGN STANDARDS SUMMARY T5 – CENTER NEIGHBORHOOD T3 – EDGE NEIGHBORHOOD T4 – GENERAL NEIGHBORHOOD COTTAGE MULIT-FAMILY HOUSE PAIR HOUSEESTATE TOWNHOUSEHOUSE TREE HOUSE SHOP FRONT / MIXED-USE MULTI-FAMILY BUILDING TOWNHOUSE PARK-UNDER 3-TOWNHOUSE ESTATE STACKED FLAT LOFT HOUSE MEWS HOUSE T5 – CENTER NEIGHBORHOOD T4 – GENERAL NEIGHBORHOOD T3 – EDGE NEIGHBORHOOD OPEN SPACE / PARK T1 – NATURAL CIVIC CIVIC AHTH- PU SF3 THE LH MH MX B CV ABTR C PH T PCEH HOUSING & BUILDING TYPES BY TRANSECT ZONES 9.Generalized statements pertaining to any architectural and community design guidelines shall be submitted in sufficient detail to provide information on building designs, orientations, styles, lighting plans, etc. E - ESTATE H - HOUSE / ADU C - COTTAGE / ADU PH - PAIR HOUSE / ADU T - TOWNHOUSE / ADU PC - POCKET / COTTAGE COURT TH-PU - TOWNHOUSE PARK-UNDER 3THE - 3-TOWNHOUSE ESTATE SF - STACKED FLAT LH - LOFT HOUSE MH- MEWS HOUSE TR - TREE HOUSE AH - MULTI-FAMILY HOUSE AB - MULTI-FAMILY BUILDING MXB - MIXED-USE BUILDING CV - CIVIC BUILDING SITE T5 T3 T4 H C PH T AH PC TH- PU SF 3 THE LH MH MX B CV AB TR E 13 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 TOWNHOUSE BUILDING TYPES STANDARDS TEMPLATE TOWNHOUSE A Townhouse is a single-family residence that shares a party wall with another of the same type and occupies the full frontage line on its own lot. For Townhouses, garages and/or parking is provided from the rear lane frontages while the primary townhouse front faces a street or public greenway. Townhouses in the Strolling District are permitted to have ground floor mixed-use. Lot width x depth 16’ min. x 80’ min. (A) Setbacks Front 10’ min. (B) Front Corner 10’ min. (C) Side 0’ min. (D) Rear 20’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side Align. (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 100 %’ max. (J) Building Front Encroachments 5’ max.(K) Building Side Encroachments 4’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. F/G A E B C D HH I K J L DESCRIPTION LOT DIMENSIONS DIMENSIONAL STANDARDS KEYED TO THE GRAPHIC PLAN FORM-BASED GRAPHIC PLAN NAME OF BUILDING TYPES ACCESSORY’ DWELLING UNIT PRIMARY ‘BUILDING SIDE PORCH LOT BOUNDARY REAR LANE DRIVEWAY REAR YARD PLANTING STRIP FRONT STREET STREET CORNER FRONT FACADE SIDE YARD FRONT YARD SIDE STREET PLANTING STRIP SIDEWALK FRONT PORCH SIDEWALK SAMPLE STANDARDS TEMPLATE KEY 14 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 GREENWAY OPTION A E B C D HH I K J LF/G GREENWAY OPTION — AVAILABLE OF ALL TYPES A Greenway Option is for reference. Instead of fronting a street, the primary facade faces a public greenway connected to walks and trails while garages and/or parking is generally provided from a rear lane frontage. For each Type the Standards are the same. EXAMPLE of the HOUSE TYPE SHOWING the GREENWAY OPTION Lot width x depth 50’ min. x 100’ min. (A) Setbacks Front 20’ min. (B) Front Corner 15’ min. (C) Side 8’ min. (D) Rear 20’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side 5’ min. (H) Accessory Buildings Rear 5’ min. (I) Building Frontage at Setback 30’ min. (J) Building Front Encroachments 12’ max.(K) Building Side Encroachments 8’ max. (L) Height Principle Building Varied Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. BUILDING TYPE STANDARDS ESTATE ESTATE An Estate is a large single-family dwelling on a large lot of more suburban character, often shared by one or more ancillary buildings. The primary facade faces a street or public greenway where a porch and entry are prominent. Garages and/or parking is generally provided from the street frontage and is set back from the primary facade, side-loaded, or set forward side-loaded. Garage forward doors are not permitted to face the street. Lot width x depth 80’ min. x 100’ min. (A) Setbacks Front 25’ min. (B) Front Corner 20’ min. (C) Side 20’ min. (D) Rear 20’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Accessory Buildings from Front 25’ min. (G) Accessory Buildings Side 10’ min. (H) Accessory Buildings Rear 6’ min. (I) Building Frontage at Setback 60 % max. (J) Building Front Encroachments 15’ max.(K) Building Side Encroachments 12’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. A E B C HH I K L J D F/G A C H H F J L EI K D B/G J 15 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 HOUSE HOUSE A House Type is a single-family residence on its own lot. For House 2 the primary facade faces a public street or a greenway where a porch and entry are prominent. Garages and/or parking is generally provided from a rear lane or from the street frontage set back from the primary façade. Lot width x depth 50’ min. x 100’ min. (A) Setbacks Front 20’ min. (B) Front Corner 15’ min. (C) Side 8’ min. (D) Rear 20’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side 6’ min. (H) Accessory Buildings Rear 6’ min. (I) Building Frontage at Setback 30’ min. (J) Building Front Encroachments 12’ max.(K) Building Side Encroachments 8’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. A E B C D HH I K J L F/G BUILDING TYPE STANDARDS A E B C HH I K J L F/G D COTTAGE DD HH F/G M COTTAGE A Cottage is a smaller single-family residence on its own lot. For Cottages garages and/or parking is required to be provided from a rear lane while the primary house front faces a public street or greenway. Lot width x depth 30’ min. x 65’ min. (A) Setbacks Front 12’ min. (B) Front Corner 8’ min. (C) Side 5’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 40’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side Align (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 20’ min. (J) Building Front Encroachments 10’ max.(K) Building Side Encroachments 6’ max. (L) Building Back Wing 15’ max. (M) Height Principle Building 3.0 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.0 Stories max. 16 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 PAIR HOUSE PAIR HOUSE A Pair House is a single-family residence that shares a party wall with one other of the same type, each on their own lot. Garages, ADUs and/or parking is provided from the rear lane while the primary front faces a street or public greenway. Lot width x depth 24’ min. x 65’ min. (A) Setbacks Front 15’ min. (B) Front Corner 10’ min. (C) Side 6’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 35’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side Align (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 20’ min. (J) Building Front Encroachments 12’ max.(K) Building Side Encroachments 6’ max. (L) Building Back Wing 15’ max. (M) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2 Stories max. F/G A E B C D HH I K J L M H BUILDING TYPE STANDARDS TOWNHOUSE F/G A E B C D HH I K J L M H TOWNHOUSE A Townhouse is a single-family residence that shares a party wall with another of the same type, with a minimum of three units in a row, and occupies the full frontage line on its own lot. For Townhouses, garages, ADUs, and/or parking is provided from the rear lane frontages while the primary townhouse front faces a street or public greenway. Townhouses in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 16’ min. x 80’ min. (A) Setbacks Front 10’ min. (B) Front Corner 8’ min. (C) Side 0’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 35’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side Align. (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 100 %’ max. (J) Building Front Encroachments 8’ max.(K) Building Side Encroachments 6’ max. (L) Building Back Wing 15’ max. (M) Height Principle Building 3.5 Stories max. First Floor Above Sidewalk Grade 1.5’ min. Outbuilding 2.5 Stories max. 17 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 POCKET COURT POCKET COURT A Pocket Court are permitted with up to 8 units. Pocket Courts permit units that do not front a public vehicular right-of-way, Attached and detached houses can be grouped in pedestrian courts facing a mews, small common, green or garden, shared through an owners’ association. A pocket court is often, but not always, arranged in a U-shape. The units are separated from the common area only by a sidewalk, path or other non-vehicular way. Parking is from rear lanes or alleys in attached or detached garages or open parking in a central location. Lot width x depth (may rotate) 60’ min. x 90’ min. (A) Setbacks Front 5’ min. (B) Front Corner 10’ min. (C) Side 5’ min. (D) Rear 20’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Building Frontage at Setback 80 % max. (J) Building Front Encroachments 5’ max. (K) Building Side Encroachments 5’ max. (L) Height Principle Building 2.5 Stories max. First Floor Above Grade 1.5’ min. A E B C D F K J LPer Fire Code BUILDING TYPE STANDARDS LOFT F AE B C D K J L LOFT A Loft is a single-family residence that is detached or shares a party wall with another of the same type and occupies the full frontage line on its own lot. For Loft types, garages, and/or parking is provided adjacent or under the townhouse from the rear lane frontages while the primary townhouse front faces a lane, street, or public greenway. Lofts in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 20’ min. x 30’ min. (A) Setbacks Front 0’ min. (B) Front Corner 0’ min. (C) Side 0’ min. (D) Rear 0’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Building Frontage at Setback 90 %’ max. (J) Building Front Encroachments 8’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. 18 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 TOWNHOUSE PARK-UNDER F AE B C D K J L TOWNHOUSE PARK-UNDER A Townhouse is a single-family residence that shares a party wall with another of the same type and occupies the full frontage line on its own lot. For Townhouse Park-Under types, garages, and/or parking is provided under the townhouse from the rear lane frontages while the primary townhouse front faces a street or public greenway. Townhouses in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 20’ min. x 50’ min. (A) Setbacks Front 10’ min. (B) Front Corner 8’ min. (C) Side 0’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 30’ min. (F) Building Frontage at Setback 100 %’ max. (J) Building Front Encroachments 8’ max.(K) Building Side Encroachments 6’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. BUILDING TYPE STANDARDS 3-TOWNHOUSE ESTATE 3-TOWNHOUSE ESTATE A 3-Townhouse Estate is a single-family residence that shares a party wall with two other of the same type with the building and architectural massing of a large house or estate. and occupies the full frontage line on its own lot. For 3-Townhouse Estate types, garages, and/or parking is provided under the townhouse from the rear lane frontages while the primary townhouse front faces a street or public greenway. Townhouses in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 24’ min. x 50’ min. (A) Setbacks Front 10’ min. (B) Front Corner 8’ min. (C) Side 0’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 30’ min. (F) Building Frontage at Setback 100 %’ max. (J) Building Front Encroachments 8’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. F AE B CD K J L C L 19 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 STACKED-FLAT F AE B CD K J L STACKED-FLAT A Stacked-Flat is a single floor or town house residence that is stacked vertically with one above the other and occupies the full frontage line on a shared lot lot. For Staked-Flat types, garages, and/or parking is provided under or behind the building accessed from the rear lane frontages while the front faces a street or public greenway. Stacked-Flats in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 60’ min. x 50’ min. (A) Setbacks Front 10’ min. (B) Front Corner 8’ min. (C) Side 0’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 30’ min. (F) Building Frontage at Setback 80 % max. (J) Building Front Encroachments 8’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 4 Stories max. First Floor Above Grade 1.5’ min. BUILDING TYPE STANDARDS MEWS HOUSE MEWS HOUSE A Mews House is a single-family residence that is detached or shares a party wall with another of the same type and occupies the full frontage line on its own lot. Mews House types are generally wide and shallow. For Mews House types, garages, and/or parking is provided adjacent from the rear lane frontages screened from the frontage while the primary townhouse front faces a lane, street, or public greenway. Mews Houses in the T-5 Neighborhood Center Strolling District are permitted to have ground floor mixed-use. Lot width x depth 50’ min. x 30’ min. (A) Setbacks Front 5’ min. (B) Front Corner 5’ min. (C) Side 5’ min. (D) Rear 5’ min. (E) Parking and Waste from Front Façade Screened (F) Building Frontage at Setback 90 % max. (J) Building Front Encroachments 8’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. F AE B C D K J L 20 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 A E B C D HH I K J L D H F D MULTI-FAMILY HOUSE M H MULTI-FAMILY HOUSE A Multi-Family House is a multi-family residence with up to 8 units that is similar in scale, massing, and character with a large single-family house and intended to be compatible in form and adjacency. For Multi-Family Houses, garages, ADUs and/or parking is provided from the street and lane frontages while the primary front faces a street or public greenway. Multi-Family Houses in the T-5 Neighborhood Center Strolling District are required or permitted to have ground floor mixed-use and galleries. Lot width x depth 72’ min. x 100’ min. (A) Setbacks Front 12’ min. (B) Front Corner 6’ min. (C) Side 8’ min. (D) Rear 30’ min. (E) Parking and Waste from Front Façade 45’ min. (F) Accessory Buildings from Front 60’ min. (G) Accessory Buildings Side Align (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 90 % max. (J) Building Front Encroachments 10’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 3.5 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. M BUILDING TYPE STANDARDS A E B C D H I K J L D H F D MULTI-FAMILY BUILDING H MULTI-FAMILY BUILDING A Multi-Family House is a multi-family residence with up to 16 units that is similar in scale, massing, and character with the frontage of a Multi-Family Building and intended to be compatible in form and adjacency. For Multi-Family Buildings, garages, ADUs and/or parking is provided in a rear common parking area and/or park-under garages screened from the street while the primary front faces a street or public greenway. Multi-Family Buildings in the T-5 Neighborhood Center are required or permitted to have ground floor mixed-use and galleries. Lot width x depth 72’ min. x 60’ min. (A) Setbacks Front 6’ min. (B) Front Corner 6’ min. (C) Side 6’ min. (D) Rear 0’ min. (E) Parking and Waste from Front Façade 45’ min. (F) Accessory Buildings from Front 40’ min. (G) Accessory Buildings Side Align (H) Accessory Buildings Rear 0’ min. (I) Building Frontage at Setback 90 % max. (J) Building Front Encroachments 10’ max. (K) Building Side Encroachments 6’ max. (L) Height Principle Building 4 Stories max. First Floor Above Grade 1.5’ min. Outbuilding 2.5 Stories max. 21 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 BUILDING TYPE STANDARDS TREEHOUSE A Treehouse Type is a single-family dwelling on a large lot in the neighborhood edge. The small footprint is vertical in proportion and typically includes substantially deep cantilevered porches and balconies. Parking is generally provided along the street frontage or by driveways set back from the frontage. Lot width x depth & max footprint 50’ min. x 50’ min. (A) 576 sq. ft. max. building footprint Setbacks Front 5’ min. (B) Front Corner 12’ min. (C) Side 12’ min. (D) Rear 5’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Accessory Buildings from Front N/A (G) Accessory Buildings Side N/A (H) Accessory Buildings Rear N/A (I) Building Frontage at Setback 40 % max. (J) Building Front Encroachments 15’ max.(K) Building Side & Rear Encroachments 12’ max. (L) Height Principle Building 4 Stories max. First Floor Above Grade 1.5’ min. Outbuilding N/A TREEHOUSE A E B D F K C L J SHOPFRONT / MIXED-USE SHOPFRONT / MIXED USE Shopfront and Mixed-Use Buildings are small to medium size size traditional building types typically following the platting patterns of the historic main street. Ground level uses typically include retail shops, restaurants and cafes, and commercial. Upper level uses typically include residential and/or commercial uses. Ground level facades are detailed with inviting storefronts with abundant windows and canopies, balconies, and/or awnings above. Parking is provided on-street and in shared screened parking areas or park-under accessed from a rear alley while the primary front faces the street or public green space. Refer to the Regulating Plan for required and permitted retail and galleries. Lot width x depth 12’ min. x 40’ min. (A) Setbacks Front 0’ min. (B) Front Corner 0’ min. (C) Side 0’ min. (D) Rear 0’ min. (E) Parking and Waste from Front Façade 20’ min. (F) Building Frontage at Setback 80 % min. (J) Building Front Encroachments Above 1st Level 15’ max. (K) Building Side Encroachments Above 1st Level 8’ max. (L) Height Principle Building 4 Stories max. First Floor Above Grade 0’ min. A E B CF K L J 22 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 ACCESSORY BUILDING ACCESSORY BUILDING •Accessory Structures are permitted in districts with residential uses. In all cases, garages and storage buildings should be located behind or set back from the principal dwelling. When the housing type does not include a garage, a storage building is required. •Garages: Garages should be located behind the principal dwelling. Construction of garages for houses should be optional; however, when homeowners elect to forego or delay garage construction, a storage building is required. • Accessory Dwelling Unit: A secondary dwelling unit associated with a principal residence on a single lot is permitted. ADUs shall be a maximum of 50% of the square footage of the primary building footprint. An accessory unit is typically located over the detached garage of a townhouse or detached house. Refer to each Building Type for specific standards. • See the Use Table for “accessory apartment” when attached to the principal residence. BUILDING TYPE STANDARDS 23 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 ROOFS Roofs shall be clad in galvanized metal, fiberglass/asphalt shingles, or slate. Roof Penetrations, including vent stacks, shall be placed on the rear slope of the roof where feasible. Roof penetrations shall be finished to match the color of the roof. Mechanical equipment including solar panels shall be screened and located away from frontages. Roof Slope shall be between 6:12 and 12:12. Porch Slope shall be a minimum of 3:12. Gutters, Downspouts, and Projecting Drainpipes shall be made of galvanized metal, copper, or painted aluminum in white or same color as building. Flashing shall be galvanized/pre-painted metal or copper. Eaves shall be continuous. Eaves shall be either exposed with custom cut rafter tails, partially exposed with square-cut rafter tails, or closed soffits and on the front facade shall project 12 to 36 inches from the exterior wall sheathing to the outer edge of gutter. Rafter Tails shall not exceed 6 inches in depth at the tip. OPENINGS Doors shall provide a clear width of not less than 32”. Exterior doors shall have a maximum nominal width of 36” for single doors. If double doors are used, one leaf shall provide a minimum 32” clearance. Local compliance for fire egress and ADA standards takes precedent. Doors shall be side-hinged swinging type (no sliders) at frontages. Doors shall be painted. Windows shall be made of wood, extruded aluminum, vinyl, or hollow steel frame and glazed with clear glass. Windows shall be with a vertical or square proportion, Storm Windows and Screens, shall cover the entire window area. Panes shall be of square or vertical proportion. Shutters shall be operable w/ shutter dogs, sized, and shaped to meet the associated openings. SUSTAINABILITY GUIDELINES Sites should be disturbed as little as possible during construction. Natural drainage patterns shall be kept wherever feasible. Excavated soil shall be used for required contour line modifications and onsite backfill. Materials should be locally sourced where feasible. Use of Recycled Materials is encouraged. Building Shape is recommended to be rectangular to allow breezes inside, cross-ventilation, and provide natural cooling. Landscaping should encourage deciduous trees next to buildings to provide them with shade in summer and solar heating in winter. Building Shading should be used selectively to minimize unwanted solar heat gain in the summer and maximize heat gains in the winter. Cross ventilation is recommended to be provided through narrow floor plans with large, operable windows, porches and breezes. Paints are recommended to have Low-VOC emissions. Stormwater Management for guidance on stormwater management and the application of tools for paving, channeling, storage, and filtration including maintenance and costs refer to the; Light Imprint Handbook; Integrating Sustainability and Community Design. HEIGHT Height of buildings shall be measured per the Salem code. For residential dwellings the ground floor shall be a minimum of 18” above the back of curb measured at the front corners. ELEMENTS Porches and Colonnades are generally covered and shall have their columns, and posts. Porches shall have square or vertically proportioned intercolumniation. Porches may encroach into the setbacks. Railings shall be made of metal, wood, or composite. Railings shall have horizontal top and bottom rails centered on the balusters. The openings between balusters shall not exceed 4 inches. Bottom rails shall be raised above the level of the floor. Equipment including HVAC and utility meters shall be screened and located away from the primary entries. Vista Points where shown on the Land Use Plan are prominent locations including corners, deflections, and at the axial conclusion of a thoroughfare or public space. A building located at a Vista Point designated on a Regulating Plan is required to be designed in response to this location. Galleries shall be aligned close to the frontage line with an attached cantilevered shed or lightweight colonnade overlapping the Sidewalk. WALLS Walls shall be in stone, brick, stucco, wood clapboard, board and batten, fiber cement, or vinyl, or polymeric. Walls shall show no more than two materials above the foundation. Materials shall change along a horizontal line, with the heavier material below the lighter. Siding shall be of integral color, painted or stained. Arches and Piers shall be brick, stone, or stucco. Posts shall be pressure treated, wood, or protective wrapped with vinyl or PVC. Foundations shall be enclosed with horizontal wood boards, wood louvers, stucco over block, stamped poured concrete, stone, or brick. Trim shall be high grade lumber, pre-painted metal, polymeric, vinyl, or fiber cement board, and shall be 3.5 inches to 6 inches in width at corners and around corners. Wood, if visible, shall be painted or stained with an opaque stain, except walking surfaces, which may be left natural. Stucco shall be cement with smooth sand or pebble finish. ARCHITECTURAL DESIGN GUIDELINES SIGNAGE A Master Signage Plan and Sign Standards may be submitted prior to specific site plan submissions. General to all zones: a.There shall be no signage permitted additional to that specified in this section. Temporary signage for builders is excluded. Edge zone a.The address number, no more than 6 inches measured vertically, shall be attached to the building in proximity to the Principal Entrance or at a mailbox. General zone a. Signage shall be externally illuminated, except that signage within the Shopfront glazing may be neon lit. b. One blade sign for each business may be permanently installed perpendicular to the Facade within the front setback. Such a sign shall not exceed a total of 4 square feet and shall clear 8 feet above the Sidewalk. Center zone a. Blade signs, not to exceed 6 square ft. for each separate business entrance, may be attached to and should be perpendicular to the Facade, and shall clear 8 feet above the Sidewalk. b. A single external permanent sign band may be applied to the Facade of each building, providing that such sign not exceed 3 feet in height by any length. 9.Generalized statements pertaining to any architectural and community design guidelines shall be submitted in sufficient detail to provide information on building designs, orientations, styles, lighting plans, etc. 24 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 10.2.23 PHASING PLAN SWIMMIN BASKETBALL STABL ALMA BLEADSO BLESSIN RUTH CAMP MEMORI LONGVIE PRESIDENT BROWNL EQUESTRI FISHIN BAPTIST ORPHANA HOBDA BOXLEY MAINTENAN ANNEX INFIRMA JAMES CARPENT A B J I H G F D E C 10. A development schedule indicating the location, extent and sequence of proposed development. Specific information on development of the open space, recreation areas, and non-residential uses should be included. 25 The City of Salem Zoning Ordinance - Hopetree Uses & Definitions - draft 10.11.23 Agriculture Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Agriculture √* The use of land for the production of food and fiber, including farming, dairying, pasturage, agriculture, horticulture, viticulture, and animal and poultry husbandry. A garden accessory to a residence shall not be considered agriculture. The keeping of a cow, pig, sheep, goat, chicken or similar animal shall constitute agriculture regardless of the size of the animal and regardless of the purpose for which it is kept. *Equine Assisted Psychotherapy Agritourism √√√√√ Any activity carried out on a farm or ranch that allows members of the general public, for recreational, entertainment, or educational purposes, to view or enjoy rural activities, including farming, wineries, ranching, historical, cultural, harvest-your- own activities, or natural activities and attractions. Farm stand √√√√√ An establishment for the seasonal retail sale of agricultural goods and merchandise primarily produced by the operator on the site, or on nearby property. Agricultural goods produced on other properties owned or leased by the operator may also be allowed provided a majority of the produce comes from land surrounding the wayside stand. This use type shall include agricultural products picked by the consumer. Forestry operations The use of land for the raising and harvesting of timber, pulp woods and other forestry products for commercial purposes, including the temporary operation of a sawmill and/or chipper to process the timber cut from that parcel or contiguous parcels. Excluded from this definition shall be the cutting of timber associated with land development approved by the City of Salem, which shall be considered accessory to the development of the property. Stable √√√√√The boarding, keeping, breeding, pasturing or raising of horses, ponies, mules, donkeys or llamas by the owner or occupant of the property and/or their paying or non-paying guests. Included in this definition are riding academies. Residential Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Accessory apartment √*√*√*√*√*A second dwelling unit within a detached single family dwelling which is clearly incidental and subordinate to the main dwelling unit. *Detached Accessory Dwellings are also permitted - see specific Building Types. Family day care home √√√√ A single family dwelling in which more than five but less than ten individuals, are received for care, protection and guidance during only part of a 24 hour day. Individuals related by blood, legal adoption or marriage to the person who maintains the home shall not be counted towards this total. The care of five or less individuals for portions of a day shall be considered a home occupation. Home occupation √√√√√An accessory use of a dwelling unit for gainful employment involving the production, provision, or sale of goods and/or services. Manufactured home A structure, transportable in one or more sections, which in the traveling mode is eight body feet or more in width or 40 body feet or more in length, or, when erected on site, is 320 or more square feet, and which is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation. A manufactured home shall contain one dwelling unit. Some manufactured homes are also referred to as mobile homes. Manufactured home, accessory A manufactured home that is subordinate to a single family dwelling on a single lot and meets the additional criteria contained in this chapter. Manufactured home, emergency A manufactured home used temporarily for the period of reconstruction or replacement of an uninhabitable dwelling lost or destroyed by fire, flood, or other act of nature, or used temporarily as housing relief to victims of a federally declared disaster in accordance with the provisions of this chapter. Manufactured home subdivision A ten acre or larger community of manufactured home dwellings with lots that are subdivided for individual ownership. Manufactured home park A ten acre or larger tract of land intended to accommodate a manufactured home community of multiple spaces for lease or condominium ownership. A manufactured home park is also referred to as a mobile home park. Multi-family dwelling √√√√ A building or portion thereof which contains three or more dwelling units for permanent occupancy, regardless of the method of ownership. Included in the use type would be garden apartments, low and high rise apartments, apartments for elderly housing and condominiums. Residential human care facility √√√√ A building (1) used as a group home where not more than eight mentally ill, mentally retarded or other developmentally disabled persons, not related by blood or marriage, reside, with one or more resident counselors or other staff persons and for which the Virginia Department of Behavioral Health and Developmental Services is the licensing authority, pursuant to Virginia Code § 15.2-2291, or (2) used as a group home where not more than eight aged, infirm or disabled persons, not related by blood or marriage, reside with one or more resident counselors or other staff persons and for which the Department of Social Services is the licensing authority, pursuant to § Virginia Code § 15.2-2291(B). Excluded from this definition are drug or alcohol rehabilitation centers, half-way houses and similar uses. *Adult Group Homes for individuals with Intellectual and Developmental Disabilities 1 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE 26 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Single family dwelling detached √√√√ A site built or modular building designed for or used exclusively as one dwelling unit for permanent occupancy. A single family dwelling which is surrounded by open space or yards on all sides, is located on its own individual lot, and which is not attached to any other dwelling by any means. Single family dwelling attached √√√√A site built or modular building designed for or used exclusively as one dwelling unit for permanent occupancy. Two single family dwellings sharing a common wall area, each on its own individual lot. Temporary family health care structure A transportable residential structure providing an environment facilitating a caregiver's provision of care for mentally or physically impaired person that (i) is primarily assembled at a location other than its site of installation, (ii) is limited to one occupant who shall be the mentally or physically impaired person, (iii) has no more than 300 gross square feet, (iv) complies with the applicable provisions of the Industrialized Building Safety Law and the Uniform Statewide Building Code, and (v) is not placed on a permanent foundation. For purposes of this definition "caregiver" and "mentally or physically impaired person" are as defined in § 15.2-2292.1 of the Code of Virginia. Townhouse √√√A grouping of three or more attached single family dwellings in a row in which each unit has its own front and rear access to the outside, no unit is located over another unit, and each unit is separated from any other unit by one or more common walls. Two family dwelling √√√√√The use of an individual lot for two dwelling units which share at least one common wall, each occupied by one family. Civic Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Administrative services √√√√Governmental offices providing administrative, clerical or public contact services that deal directly with the citizen. Typical uses include federal, state, county, and city offices. Assisted care residence √√√√ An establishment that provides shelter and services which may include meals, housekeeping, and personal care assistance primarily for the elderly. Residents are able to maintain a semi-independent life style, not requiring the more extensive care of a nursing home. Residents will, at a minimum, need assistance with at least one of the following: medication management, meal preparation, housekeeping, money management, or personal hygiene. At least one nurse's aid is typically on duty, with medical staff available when needed. Camps √ A use which primarily provides recreational opportunities of an outdoor nature on a daily or overnight basis. Included in this use type would be scout camps, religious camps, children's camps, wilderness camps, and similar uses which are not otherwise specifically described in this chapter. Cemetery √* Land used or dedicated to the burial of the dead, including columbariums, crematoriums, mausoleums, and necessary sales and maintenance facilities. Funeral Services use types shall be included when operated within the boundary of such cemetery. * There is small cemetery located on the edge of our pasture Clubs √√√√ A use providing meeting, or social facilities for civic or social clubs, and similar organizations and associations, primarily for use by members and guests. Recreational facilities, unless otherwise specifically cited in this section, may be provided for members and guests as an accessory use. This definition shall not include fraternal or sororal organizations associated with colleges or universities. A Club does not include a building in which members reside. Community recreation √√√√ A recreational facility for use solely by the residents and guests of a particular residential development, planned unit development, or residential neighborhood, including indoor and outdoor facilities. These facilities are usually proposed or planned in association with development and are usually located within or adjacent to such development. Correction facilities A public or privately operated use providing housing and care for individuals legally confined, designed to isolate those individuals from a surrounding community. Crisis center √√√A facility providing temporary protective sanctuary for victims of crime or abuse including emergency housing during crisis intervention for individuals, such as victims of rape, child abuse, or physical beatings. Cultural services √√√A library, museum, or similar public or quasi-public use displaying, preserving and exhibiting objects of community and cultural interest in one or more of the arts or sciences. Educational facilities, college/university √√√√An educational institution authorized by the Commonwealth of Virginia to award associate, baccalaureate or higher degrees. Educational facilities, primary/secondary √√√√A public, private or parochial school offering instruction at the elementary, junior and/or senior high school levels in the branches of learning and study required to be taught in the public schools of the Commonwealth of Virginia. Guidance services √√√√ A use providing counseling, guidance, recuperative, or similar services for persons requiring rehabilitation assistance or therapy for only part of a 24 hour day. This use type shall not include facilities that dispense and/or administer controlled substances and/or pharmaceutical products for the treatment of drug addiction and substance abuse and/or mental health disorders. Non-medicinal counseling-based treatment of drug addiction and substance abuse and/or mental health disorders may be considered guidance services after review by the administrator. Facilities that do dispense and/or administer controlled substances and/or pharmaceutical products for the treatment of drug addiction and substance abuse and/or mental health disorders shall be considered an Outpatient mental health and substance abuse clinic. Halfway House √√ An establishment providing residential accommodations, rehabilitation, counseling, and supervision to persons suffering from alcohol or drug addiction, to persons reentering society after being released from a correctional facility or other institution, or to persons suffering from similar disorders or circumstances. 2 27 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Life care facility √√√√ A residential facility primarily for the continuing care of the elderly, providing for transitional housing progressing from independent living in various dwelling units, with or without kitchen facilities, and culminating in nursing home type care where all related uses are located on the same lot. Such facility may include other services integral to the personal and therapeutic care of the residents. Nursing home √√√√ A use providing bed care and in-patient services for persons requiring regular medical attention but excluding a facility providing surgical or emergency medical services and excluding a facility providing care for alcoholism, drug addiction, mental disease, or communicable disease. Nursing homes have doctors or licensed nurses on duty. Park and ride facility A publicly owned, short-term, parking facility for commuters. Post office √√Postal services directly available to the consumer operated by the United States Postal Service. Public assembly √√ Facilities owned and operated by a public agency accommodating public assembly for sports, amusement, or entertainment purposes. Typical uses include auditoriums, sports stadiums, convention facilities, fairgrounds, and sales and exhibition facilities. Public maintenance and service facilities √√√ A public facility supporting maintenance, repair, vehicular or equipment servicing, material storage, and similar activities including street or sewer yards, equipment services centers, and similar uses having characteristics of commercial services or contracting or industrial activities. Public parks and recreational areas √√√Publicly-owned and operated parks, picnic areas, playgrounds, indoor or outdoor athletic facilities, greenways and open spaces. Religious assembly √√A use located in a permanent building and providing regular organized religious worship and related incidental activities, except primary or secondary schools and day care facilities. Safety services √√Facilities for the conduct of safety and emergency services for the primary benefit of the public, whether publicly or privately owned and operated, including police and fire protection services and emergency medical and ambulance services. Office Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Financial instutitions √√√* Provision of financial and banking services to consumers or clients. Walk-in and drive-in services to consumers are generally provided on site. Typical uses include banks, savings and loan associations, savings banks, credit unions, lending establishments and free-standing automatic teller machines. • Walk-In Only General office √√√ Use of a site for business, professional, or administrative offices, excluding medical offices/clinic. Typical uses include real estate, insurance, management, travel, computer software or information systems research and development, or other business offices; organization and association offices; or law, architectural, engineering, accounting or other professional offices. Retail sales do not comprise more than an accessory aspect of the primary activity of a General Office. Medical Office/clinic √√√√ A facility used for human health care of the body, such as medical, dental, therapeutic, chiropractic or similar consultation, diagnosis, and treatment by one or more practitioners licensed by the Commonwealth of Virginia. Medical offices/clinics provide outpatient care on a routine basis, and may offer minor surgical care, but do not provide overnight care or serve as a base for an ambulance service. Outpatient mental health and sustance abuse clinic √√√ An establishment which provides outpatient services primarily related to the diagnosis and treatment of mental health disorders, alcohol, or other drug or substance abuse disorders. Services include the dispensing and administering of controlled substances and pharmaceutical products by professional medical practitioners licensed by the Commonwealth of Virginia. Laboratories √√√ Establishments primarily engaged in performing research or testing activities into technological matters. Typical uses include engineering and environmental laboratories, medical, optical, dental and forensic laboratories, x-ray services, and pharmaceutical laboratories only involved in research and development. Excluded are any laboratories which mass produce one or more products directly for the consumer market. Commercial Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Adult business Any adult bookstore, adult video store, adult model studio, adult motel, adult movie theater, adult nightclub, adult store, business providing adult entertainment, or any other establishment that regularly exploits an interest in matters relating to specified sexual activities or specified anatomical areas or regularly features live entertainment intended for the sexual stimulation or titillation of patrons, and as such terms are defined in Chapter 58 of this Code. Agricultural services √√ An establishment primarily engaged in providing services specifically for the agricultural community which is not directly associated with a farm operation. Included in this use type would be servicing of agricultural equipment, independent equipment operators, and other related agricultural services. Antique shops √√√A place offering primarily antiques for sale. An antique for the purposes of this chapter shall be a work of art, piece of furniture, decorative object, or the like, of or belonging to the past, at least 30 years old. 3 28 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Assembly hall √√√A building, designed and used primarily for the meeting or assembly of a large group of people for a common purpose. Typical uses include meeting halls, union halls, bingo parlors, and catering or banquet facilities. Athletic instruction services √√√ Establishments primarily engaged in providing indoor instruction and training in athletic sports that require high ceiling heights for the activity. Typical uses include gymnastics academies, baseball and softball training centers, tennis centers and golf centers. Automobile dealership, new The use of any building, land area or other premise for the display of new and used automobiles, trucks, vans, or motorcycles for sale or rent, including any warranty repair work and other major and minor repair service conducted as an accessory use. Automobile dealership, used Any lot or establishment where three or more used motor vehicles, including automobiles, trucks, and motorcycles are displayed at one time for sale. Automobile repair services, major Repair of construction equipment, commercial trucks, agricultural implements and similar heavy equipment, including automobiles, where major engine and transmission repairs are conducted. This includes minor automobile repairs in conjunction with major automobile repairs. Typical uses include automobile and truck repair garages, transmission shops, radiator shops, body and fender shops, equipment service centers, machine shops and other similar uses where major repair activities are conducted. Automobile repair services, minor √√ Repair of automobiles, noncommercial trucks, motorcycles, motor homes, recreational vehicles, or boats, including the sale, installation, and servicing of equipment and parts. Typical uses include tire sales and installation, wheel and brake shops, oil and lubrication services and similar repair and service activities where minor repairs and routine maintenance are conducted. Automobile rental/leasing √√√Rental of automobiles and light trucks and vans, includ-ing incidental parking and servicing of vehicles for rent or lease. Typical uses include auto rental agencies and taxicab dispatch areas. Automobile parts/supply, retail Retail sales of automobile parts and accessories. Typical uses include automobile parts and supply stores which offer new and factory rebuilt parts and accessories, and include establishments which offer minor automobile repair services. Business support services √√√ Establishments or places of business engaged in the sale, rental or repair of office equipment, supplies and materials, or the provision of services used by office, professional and service establishments. Typical uses include office equipment and supply firms, small business machine repair shops, convenience printing and copying establishments, as well as temporary labor services. Business or trade schools √√√A use providing education or training in business, commerce, language, or other similar activity or occupational pursuit, and not otherwise defined as an educational facility, either primary and secondary, or college and university. Campgrounds Facilities providing camping or parking areas and incidental services for travelers in recreational vehicles and/or tents. Car wash Washing and cleaning of vehicles. Typical uses include automatic conveyor machines and self-service car washes. Commercial indoor amusement √√√ Establishments which provide multiple coin operated amusement or entertainment devices or machines as other than an incidental use of the premises. Such devices would include pinball machines, video games, and other games of skill or scoring, and would include pool and/or billiard tables, whether or not they are coin operated. Typical uses include game rooms, billiard and pool halls, and video arcades. Commercial indoor entertainment √√√Predominantly spectator uses conducted within an enclosed building. Typical uses include motion picture theaters, and concert or music halls. Commercial indoor sports and recreation √√√Predominantly non-instructional participant-based uses conducted within an enclosed building. Typical uses include bowling alleys, ice and roller skating rinks, indoor racquetball, swimming, and/or tennis facilities. Commercial outdoor entertainment Predominantly spectator uses conducted in open or partially enclosed or screened facilities. Typical uses include sports arenas, motor vehicle or animal racing facilities, and outdoor amusement parks. Commercial outdoor sports and recreation √√√ Predominantly participant uses conducted in open or partially enclosed or screened facilities. Typical uses include driving ranges, miniature golf, swimming pools, tennis courts, outdoor racquetball courts, motorized cart and motorcycle tracks, and motorized model airplane flying facilities. Communications services √√√ Establishments primarily engaged in the provision of broadcasting and other information relay services accomplished through the use of electronic and telephonic mechanisms. Excluded from this use type are facilities classified as Utility Services - Major or Towers. Typical uses include television studios, telecommunication service centers, telegraph service offices or film and sound recording facilities. Construction sales and services Establishments or places of business primarily engaged in retail or wholesale sale, from the premises, of materials used in the construction of buildings or other structures, but specifically excluding automobile or equipment supplies otherwise classified herein. Typical uses include building material stores and home supply establishments. Consumer repair services √√√ Establishments primarily engaged in the provision of repair services to individuals and households, rather than businesses, but excluding automotive and equipment repair use types. Typical uses include appliance repair shops, shoe repair, watch or jewelry repair shops, or repair of musical instruments. Convenience store √√√ Establishments primarily engaged in the provision of frequently or recurrently needed goods for household consumption, such as prepackaged food and beverages, and limited household supplies and hardware. Convenience stores shall not include fuel pumps or the selling of fuel for motor vehicles. Typical uses include neighborhood markets and country stores. Dance hall √√√Establishments in which more than ten percent of the total floor area is designed or used as a dance floor, or where an admission fee is directly collected, or some other form of compensation is obtained for dancing. Day care center √√√√ Any facility operated for the purpose of providing care, protection and guidance to ten or more individuals during only part of a 24 hour day. This term includes nursery schools, preschools, day care centers for individuals, and other similar uses but excludes public and private educational facilities or any facility offering care to individuals for a full 24 hour period. 4 29 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Equipment sales and rental Establishments primarily engaged in the sale or rental of tools, trucks, tractors, construction equipment, agricultural implements, and similar industrial equipment, and the rental of mobile homes. Included in this use type is the incidental storage, maintenance, and servicing of such equipment. Flea market √√√Businesses engaged in the outdoor sale of used or new items, involving regular or periodic display of merchandise for sale. Funeral services Establishments engaged in undertaking services such as preparing the dead for burial, and arranging and managing funerals. Typical uses include mortuaries and crematories. Garden center √√√√ Establishments or places of business primarily engaged in retail or wholesale (bulk) sale, from the premises, of trees, shrubs, seeds, fertilizers, pesticides, plants and plant materials primarily for agricultural, residential and commercial consumers. Such establishments typically sell products purchased from others, but may sell some material which they grow themselves. Typical uses include nurseries, plant stores and lawn and garden centers. Gasoline station Any place of business with fuel pumps and gasoline storage tanks which provides fuels and oil for motor vehicles. Golf course A tract of land for playing golf, improved with tees, greens, fairways, hazards, and which may include clubhouses and shelters. Included would be executive or par 3 golf courses. Specifically excluded would be independent driving ranges and any miniature golf course. Homestay inn √√√√ A dwelling in which not more than five bedrooms are provided for overnight guests for compensation, on a daily or weekly basis, with or without meals. The owner or the owner's agent shall reside on the same parcel occupied by the homestay inn. A homestay inn may also be known as a bed and breakfast. Hospital √√ A facility providing medical, psychiatric, or surgical service for sick or injured persons primarily on an in-patient basis and including ancillary facilities for outpatient and emergency treatment diagnostic services, training, research, administration, and services to patients, employees, or visitors. Hotel/motel/motor lodge √√√ A building or group of attached or detached buildings containing lodging units intended primarily for rental or lease to transients by the day, week or month. Such uses generally provide additional services such as daily maid service, restaurants, meeting rooms and/or recreation facilities. Kennel, commercial The boarding, breeding, raising, grooming or training of dogs, cats, or other household pets of any age not owned by the owner or occupant of the premises, and/or for commercial gain. Laundry √√√Establishments primarily engaged in the provision of laundering, cleaning or dyeing services other than those classified as Personal Services. Typical uses include bulk laundry and cleaning plants, diaper services, or linen supply services. Manufactured home sales Establishments primarily engaged in the display, retail sale, rental, and minor repair of new and used manufactured homes, parts, and equipment. Massage parlor Establishments having a fixed place of business where any person other than a massage therapist, as licensed by the Virginia Board of Nursing, administers or gives any kind or character of massage, manipulation of the body or other similar procedure. Massage therapy as licensed by the Virginia Board of Nursing shall be considered a personal service. This definition shall not be construed to include a hospital, nursing home, medical clinic, or the office of a duly licensed physician, surgeon, physical therapist, chiropractor, osteopath, or a barber shop or beauty salon in which massages are administered only to the scalp, the face, the neck, or the shoulders, or an exercise club where massage is performed by a person of the same sex as the subject of the massage. Microbrewery √√√An establishment engaged in the production of beer with a significant commercial component, such as a restaurant or retail store. Microdistillery √√√An establishment engaged in the production of spirits with a significant commercial component, such as a restaurant or retail store. Owner's agent √√√√A person who manages a homestay inn and whose primary residence and domicile shall be on the same parcel as the homestay inn. Personal storage √√√ A building designed to provide rental storage space in cubicles where each cubicle has a maximum floor area of 400 square feet. Each cubicle shall be enclosed by walls and ceiling and have a separate entrance for the loading and unloading of stored goods. Pawn shop A use engaged in the loaning of money on the security of property pledged in the keeping of the pawnbroker and the incidental sale of such property. Personal improvement services √√√ Establishments primarily engaged in the provision of informational, instructional, personal improvements and similar services. Typical uses include driving schools, health or physical fitness centers (excluding athletic instruction services), reducing salons, dance studios, handicraft and hobby instruction. Personal services √√√ Establishments or places of business engaged in the provision of frequently or recurrently needed services of a personal nature. Typical uses include beauty and barber shops; grooming of pets; seamstresses, tailors, or shoe repairs; florists; and Laundromats and dry cleaning stations serving individuals and households. Recreationsal vehicle sales and service Retail sales of recreational vehicles and boats, including service and storage of vehicles and parts and related accessories. Restaurant* √*√*√*An establishment engaged in the preparation and sale of food and beverages. Service to customers may be by counter or table service, or by take-out or delivery. * Walk-In Only. Retail Sales √√√Sale or rental with incidental service of commonly used goods and merchandise for personal or household use but excludes those classified more specifically by these use type classifications. Short-term lender Establishments primarily engaged in short-term lending such as payday loans, car title loans, and refund anticipation loans. 5 30 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Studio, fine arts √√√√A building, or portion thereof, used as a place of work by a sculptor, artist, or photographer. Truck stop An establishment containing a mixture of uses which cater to the traveling public and in particular motor freight operators. A truck stop might include such uses as fuel pumps, restaurants, overnight accommodations, retail sales related to the motor freight industry, and similar uses. Veterinary hospital/clinic √√√ Any establishment rendering surgical and medical treatment of animals. Boarding of animals shall only be conducted indoors, on a short term basis, and shall only be incidental to such hospital/clinic use, unless also authorized and approved as a commercial kennel. Industrial Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Asphalt plant An establishment engaged in manufacturing or mixing of paving materials derived from asphaltic mixtures or tar. Brewery √√√An establishment primarily engaged in the production of beer for distribution. Construction yards Establishments housing facilities of businesses primarily engaged in construction activities, including outside storage of materials and equipment. Typical uses are building contractor's yards. Custom manufacturing √√√√Establishments primarily engaged in the on-site production of goods by hand manufacturing, within enclosed structures, involving the use of hand tools, or the use of mechanical equipment commonly associated with residential or commercial uses. Distillery √√√An establishment primarily engaged in the production of spirits for distribution. Industry, type I √√√ Establishments engaged in the processing, manufacturing, compounding, assembly, packaging, treatment or fabrication of materials and products, from processed or previously manufactured materials. Type I Industry is capable of operation in such a manner as to control the external effects of the manufacturing process, such as smoke, noise, soot, dirt, vibration, odor, etc. A machine shop is included in this category. Also included is the manufacturing of apparel, electrical appliances, electronic equipment, camera and photographic equipment, ceramic products, cosmetics and toiletries, business machines, food, paper products (but not the manufacture of paper from pulpwood), musical instruments, medical appliances, tools or hardware, plastic products (but not the processing of raw materials), pharmaceuticals or optical goods, bicycles, and any other product of a similar nature or requiring similar production characteristics. Industry, type II Enterprises in which goods are generally mass produced from raw materials on a large scale through use of an assembly line or similar process, usually for sale to wholesalers or other industrial or manufacturing uses. Included in this use type are industries involved in processing and/or refining raw materials such as chemicals, rubber, wood or wood pulp, forging, casting, melting, refining, extruding, rolling, drawing, and/or alloying ferrous metals, and the production of large durable goods such as automobiles, manufactured homes, or other motor vehicles. Industry, type III An establishment which has the potential to be dangerous or extremely obnoxious. Included are those in which explosives are stored, petroleum is refined, natural and liquid gas and other petroleum derivatives are stored and/or distributed in bulk, radioactive materials are compounded, pesticides and certain acids are manufactured, and hazardous waste is treated or stored as the establishment's principal activity. Landfill, construction debris The use of land for the legal disposal of construction and demolition wastes consisting of lumber, wire, sheet rock, broken brick, shingles, glass, pipes, concrete, and metals and plastic associated with construction and wastes from land clearing operations consisting of stumps, wood, brush, and leaves. Landfill, rubble The use of land for the legal disposal of only inert waste. Inert waste is physically, chemically and biologically stable from further degradation and considered to be non-reactive, and includes rubble, concrete, broken bricks, and block. Landfill, sanitary The use of land for the legal disposal of municipal solid waste derived from households, business and institutional establishments, including garbage, trash, and rubbish, and from industrial establishments, other than hazardous wastes as described by the Virginia Hazardous Waste Regulations. Meat pcking and related industries The processing of meat products and byproducts directly from live animals or offal from dead animals. Railroad facilities Railroad yards, equipment servicing facilities, and terminal facilities. Recycling centers and stations √√√A receptacle or facility used for the collection and storage of recyclable materials designed and labeled for citizens to voluntarily take source separated materials for recycling. Resource extraction A use involving on-site extraction of surface or subsurface mineral products or natural resources. Typical uses are quarries, borrow pits, sand and gravel operation, mining, and soil mining. Specifically excluded from this use type shall be grading and removal of dirt associated with an approved site plan or subdivision, or excavations associated with, and for the improvement of, a bona fide agricultural use. Scrap and salvage services Places of business primarily engaged in the storage, sale, dismantling or other processing of uses or waste materials which are not intended for reuse in their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards, junk yards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and supplies. Transfer station Any storage or collection facility which is operated as a relay point for municipal solid waste which ultimately is to be transferred to a landfill. 6 31 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 USE TABLE Transportation terminal A facility for loading, unloading, and interchange of passengers, baggage, and incidental freight or package express between modes of ground transportation, including bus terminals, railroad stations, and public transit facilities. Truck terminal A facility for the receipt, transfer, short term storage, and dispatching of goods transported by truck. Included in the use type would be express and other mail and package distribution facilities, including such facilities operated by the U.S. post office. Warehousing and distribution √√√Uses including storage, warehousing and dispatching of goods within enclosed structures, or outdoors. Typical uses include wholesale distributors, storage warehouses, moving/storage firms. Miscellaneous Use Type Existing Buildings Civic Buildings T3 T4 T5 Open Space / Natural Definition Amateur radio tower √√√A structure on which an antenna is installed for the purpose of transmitting and receiving amateur radio signals erected and operated by an amateur radio operator licensed by the Federal Communications Commission. Aviation facilities Private or public land areas used or intended to be used for the take-off and landing of aircraft. Aviation facilities may include facilities for the operation, service, fueling, repair and/or storage of the aircraft. Mixed use √√√√Mixed use is a single building or parcel wherein multiple uses such as residential and commercial share space. Outdoor gathering √√√ Any temporary organized gathering expected to attract 500 or more people at one time in open spaces outside an enclosed structure. Included in this use type would be music festivals, church revivals, carnivals and fairs, and similar transient amusement and recreational activities not otherwise listed in this section. Such activities held on publicly owned land shall not be included within this use type. Parking facility, surface/structure Use of a site for surface parking or a parking structure unrelated to a specific use which provides one or more parking spaces together with driveways, aisles, turning and maneuvering areas, incorporated landscaped areas, and similar features meeting the requirements established by this chapter. This use type shall not include parking facilities accessory to a permitted principal use. Shooting range, outdoor The use of land for archery and the discharging of firearms for the purposes of target practice, skeet and trap shooting, mock war games, or temporary competitions, such as a turkey shoot. Excluded from this use type shall be general hunting, and the unstructured and nonrecurring discharging of firearms on private property with the property owner's permission if in compliance with the Code of the City of Salem. Tower √√ Any structure that is designed and constructed primarily for the purpose of supporting one or more antennas. The term includes but need not be limited to radio and television transmission towers, microwave towers, common-carrier towers, and cellular telephone and wireless communication towers. Tower types include, but are not limited to monopoles, lattice towers, wooden poles, and guyed towers. Excluded from this definition are amateur radio towers, which are otherwise defined. Utility services, minor √√√√√√ Services which are necessary to support existing and future development within the immediate vicinity and involve only minor structures. Including in this use type are distribution lines and small facilities that are underground or overhead, such as transformers, relay and booster devices, and well, water and sewer pump stations. Also included are all major utility services owned and/or operated by the City of Salem, or any major utility services which were in existence prior to the adoption of this chapter. Utility services, major Services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, water towers and tanks, community waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission. 7 32 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 SALEM PUD REZONING APPLICATION (1 OF 3) Not Applicable due to existing commercial uses. Not Applicable due to campus arrangements of multiple buildings. 33 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 SALEM PUD REZONING APPLICATION (2 OF 3)34 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 SALEM PUD REZONING APPLICATION (3 OF 3)35 HOPETREE PUD SALEM, VIRGINIA© 11.30.23 HOPETREE SALEM, VIRGINIA PUD REZONING APPLICATION 36 1 HOPETREE PLANNED UNIT DEVELOPMENT Traffic Impact Study B&A Project #04220029.00 Date: December 1, 2023 Planners | Architects | Engineers | Surveyors 1208 Corporate Circle, Roanoke, VA 24018 www.balzer.cc TRAFFIC STUDY FOR HOPETREE PLANNED UNIT DEVELOPMENT TAX MAP #: 44-3-10 860 MOUNT VERNON LANE CITY OF SALEM, VIRGINIA B&A PROJECT #04220029.00 DATE: December 1, 2023  PLANNERS ARCHITECTS ENGINEERS SURVEYORS 1208 Corporate Circle Roanoke, Virginia 24018 Phone: (540) 772-9580 Table of Contents Page 1. Introduction………………………………………………………………………………….1 2. Analysis of Existing Conditions……………………………………………………….......4 3.Analysis of Future Conditions Without Development.……..…………………………...6 4.Trip Generation.…………………………………………………………………….………8 5.Site Traffic Distribution and Assignment…………………………..……………………. 10 6.Analysis of Future Conditions with Development……….……………………..............13 7.Turn Lane Warrants……………………………….……….…………………….............. 16 8.Conclusions…………………………………………………………………………………18 Appendix A – Vicinity Map………………………………………………………………...19 Appendix B – P.U.D. Master Plan…..…………………..………………….…………….21 Appendix C – Existing Traffic Data……………………………………………………….23 Appendix D – VDOT Turn Lane Worksheets……………………………………………26 Appendix E – Synchro 11 Intersection Analysis Data………..………….……………. 31 2023 Existing AM Peak Hour Analysis…………………………………………32 2023 Existing PM Peak Hour Analysis…………………………………………34 2028 Background AM Peak Hour Analysis…………………………………….36 2028 Background PM Peak Hour Analysis…………………………………….38 2028 Buildout AM Peak Hour Analysis…..……………………….……………40 2028 Buildout PM Peak Hour Analysis………..……………………………….42 List of Figures Fig. 1 – 2023 Existing Turning Movements…..……………………..………….……............………..5 Fig. 2 – 2028 Projected Turning Movements..…………………………..............................………..7 Fig. 3 – Site-Generated Entering Movements..……………...………….............................………..11 Fig. 4 – Site-Generated Exiting Movements..…...…………...………….............................………..12 Fig. 5 –2028 Buildout Turning Movements..…………..….…...………………..………….……........14 List of Tables Table 1 – LOS Criteria for Unsignalized Intersections (HCM)………...……………………………..3 Table 2 – Site-Generated Traffic…………………...…..…………………………….…….....………..11 Table 3 – Site-Generated Traffic w/ 25% Reduction…………………...…..……....…….....………..11 Table 4 – Red Lane & East Carrollton Avenue LOS Analysis…………………….………..………..15 Table 5 – North Broad Street & East Carrollton Avenue LOS Analysis…………….……..………..15 Traffic Study 1 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 1. Introduction HopeTree Family Services is proposing to rezone 62.318 acres of land located along Red Lane in the City of Salem (see Appendix A for vicinity map). The property is proposed to be rezoned from RSF, Residential Single Family, to PUD, Planned Unit Development. The P.U.D. Land Use Plan, prepared by Civic by Design, is included in Appendix B. The development will have a mix of residential and commercial use types. The maximum number of residential units allowed for this development is 340 and these are assumed to be broken down by type as outlined in the list below. Commercial uses will be determined by market conditions and opportunities available at the time of development. The list below outlines the uses that have been assumed for the purposes of this traffic study. •115 Single-Family Detached Dwelling Units •140 Single-Family Attached Dwelling Units •85 Multi-Family Dwelling Units •60 Total Hotel Rooms •15,000 s.f. of Total General Office Space •7,500 s.f. of Total Restaurant Space The breakdown of uses above is based on what is considered to be a reasonable and conservative expectation for the development based on the P.U.D. Land Use Plan. The actual breakdown may differ from these assumptions. It is recommended that projected trip generation be tracked as the development progresses for comparison to the traffic study. If the actual development results in significantly more traffic than what has been assumed, then it may be necessary to update this study. The site is located on the west side of Red Lane with East Carrollton Avenue to the south and Interstate 81 to the north. The property is described as City of Salem Tax Parcel #44-3-10. The development has several proposed existing and proposed entrances on Red Lane, East Carrollton Avenue, and North Broad Street. As discussed with the City of Salem, the following intersections will be analyzed to determine levels of service with the proposed development: •Red Lane and East Carrollton Avenue (Unsignalized) •East Carrollton Avenue and North Broad Street (Unsignalized) Traffic Study 2 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 All roads in the direct vicinity of the project are two-lane local roads that provide access between mostly residential areas. A mix of residential building types is present in this area, including single-family, two-family, townhome, and multi-family units. Roanoke College is located approximately 0.25 miles from the site to the southeast. The Main Street and downtown Salem commercial corridor is located approximately 0.7 miles south of the site. There are also two golf courses located in this area, Hanging Rock Golf Course to the north and Salem Municipal Golf Course to the west. Red Lane is utilized as a connection between downtown Salem, Hanging Rock Golf Course, and existing residential developments to the north. The speed limit on all of the local roads in the direct vicinity of the project is 25 mph. Three scenarios will be considered: Existing Condition 2023, Background Condition 2028, and Buildout Condition 2028 to determine the effects of the background traffic growth and the proposed development on the levels of service at the existing intersections. Level of service (LOS) for unsignalized intersections is evaluated based on control delay per vehicle and the driver’s perception of those conditions. Control delay is the portion of the total delay attributed to the control at the intersection. Table 1 depicts the LOS scale with corresponding control delay per vehicle, with LOS “A” representing the best operating conditions and LOS “F” representing the worst. Level of Service Criteria for Unsignalized Intersections Level Of Service Avg. Control Delay (Sec./Veh) A < 10 B > 10 – 15 C > 15 – 25 D > 25 – 35 E > 35 – 50 F > 50 Table 1: LOS Criteria for Unsignalized Intersections (HCM) The Synchro 11 software was used for traffic modeling and analysis. This study was undertaken by Balzer and Associates, Inc. to: •determine the total number of vehicle trips generated by the potential development to be added to the adjacent street network; Traffic Study 3 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 •determine the impacts to level of service and queue lengths at the existing intersections as a result of the background traffic growth and from the proposed development; •determine if any roadway or intersection improvements are warranted as a result of the proposed development; •and to determine turn lane/taper requirements at the proposed entrances to the site. Traffic Study 4 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 2. Analysis of Existing Conditions The site is currently owned and operated by HopeTree Family Services and has been for many years. Changing regulations over the last several decades have greatly decreased the number of permanent residents that are allowed to be housed at the site at any one time. There are many existing buildings, some of which are still in use by HopeTree, and others that are no longer in use. Among other things, the site includes a school, group homes for children and adults, and offices where staff members work on-site. Other improvements on-site include access drives and parking areas, pool and athletic courts, two existing baseball fields near Red Lane, and other miscellaneous improvements. There is an existing pond and two existing creeks located on the site as well and these will be preserved to the extent practical. All intersections in the vicinity of the site are unsignalized. 2021 VDOT traffic count data is available for Red Lane just to the north of the site in Roanoke County, and this data is provided below as general background information. 2021 VDOT Traffic Count Data: Red Lane, Rte. 705 (from Salem/Roanoke County line to North Road) AADT = 1,100 vpd Directional Factor = not provided K Factor = not provided In addition to the VDOT published traffic count data, manual traffic counts were performed for each of the study intersections. The counts were performed on Tuesday, October 3, 2023 from 7:00 AM – 9:00 AM and 4:00 PM – 6:00 PM to capture the AM and PM peak hours. All turning and through movements were counted to facilitate analysis of the intersections. The manual traffic count data is provided in Appendix C. Figure 1 graphically depicts the existing peak hour traffic volumes. The Synchro 11 software was used to analyze delay and level of service for existing weekday AM and PM peak hours. The Synchro 11 results are included in Appendix E. Traffic Study 6 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 3. Analysis of Future Conditions Without Development It is anticipated that the proposed development will be constructed and in use by the year 2028. To analyze the future conditions and obtain the projected background traffic volumes, an annual growth factor was applied to the existing traffic volumes. Based on historical VDOT traffic data, the average growth rate over the last 10 years or so has been approximately 1% on Red Lane and there has actually been a reduction in traffic volume over the last 5 years. To provide a conservative analysis, a 1.5% annual growth rate was applied to bring the existing traffic volumes from the current year of 2023 to the buildout year of 2028. Figure 2 graphically depicts the projected background traffic in the year 2028 with the growth rate applied. The Synchro 11 software was used to analyze delay and level of service for background weekday AM and PM peak hours. The Synchro 11 results are included in Appendix E. Traffic Study 8 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 4. Trip Generation Trip generation for this study was based on the anticipated and assumed uses outlined in the Introduction and information provided by the developer regarding the possible uses of the property. The policies and procedures found in the Institute of Transportation Engineers (ITE) Trip Generation Manual, 11th Edition, were employed to determine the potential site generated traffic volumes for the proposed development for the average weekday and AM and PM peak hours. Trip generation calculations were performed using the equations provided in the ITE manual. Table 2 shows the potential site-generated traffic for this development. Trip Generation Land Use AM Peak Hour PM Peak Hour Weekday Proposed Development ITE Code Independent Variable Enter Exit Total Enter Exit Total Total Single-Family Detached Housing 210 115 Dwelling Units 21 64 85 71 42 113 1,147 Single-Family Attached Housing 215 140 Dwelling Units 17 50 67 47 33 80 1,016 Multi-Family Housing (Low- Rise) 220 85 Dwelling Units 12 37 49 36 21 57 620 Hotel 310 60 Rooms 13 10 23 8 9 17 227 General Office 710 15,000 s.f.29 4 33 6 28 34 223 Sit-Down Restaurants 932 7,500 s.f.39 33 72 41 27 68 804 Total 120 166 286 175 137 312 4,114 Table 2: Site-Generated Traffic Please note that the table above does not include traffic volumes for the HopeTree school or office uses. These specific uses are already taking place on the site and will not be trips that are “added” to the street network. The addition of the other use types on-site may actually reduce some of the existing trips due to the fact that some of the existing trips could be redirected to or from the new facilities that are developed within the site. The intent of the proposed development is to provide a cohesive, connected, walkable community where pedestrian connectivity is a primary focus and vehicular trips are secondary. Due to the nature of the development and the mix of residential, commercial, institutional, and other uses, a portion of the site-generated trips will be pedestrian trips and/or “internally Traffic Study 9 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 captured”. Internal capture reductions consider site trips “captured” within a mixed-use development, recognizing that trips from one land use can access another land use within a development without having to access the adjacent street system. It is well-documented that this type of pedestrian-friendly, mixed-use development will result in less traffic to the adjacent street network than what is calculated using traditional trip generation methods. Walkable mixed-use developments have been documented to reduce trip generation by as much as 60% during the peak hours dependent on factors such as location, density, mix of uses, etc. Based on the characteristics and initiatives of this P.U.D. development, a 25% reduction was deemed to be reasonable for this project. Table 3 below shows the potential site-generated traffic for this development with the internal capture reduction applied. Trip Generation Land Use AM Peak Hour PM Peak Hour Weekday Proposed Development ITE Code Independent Variable Enter Exit Total Enter Exit Total Total Single-Family Detached Housing 210 115 Dwelling Units 16 48 64 53 32 85 860 Single-Family Attached Housing 215 140 Dwelling Units 13 37 50 35 25 60 762 Multi-Family Housing (Low- Rise) 220 85 Dwelling Units 9 28 37 27 16 43 465 Hotel 310 60 Rooms 10 8 18 6 7 13 170 General Office 710 15,000 s.f.22 3 25 4 21 25 167 High-Turnover Sit- Down Restaurant 932 7,500 s.f.29 25 54 31 20 51 603 Total 99 149 248 156 121 277 3,027 Table 3: Site-Generated Traffic w/ 25% Reduction Traffic Study 10 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 5. Site Traffic Distribution and Assignment The distribution of potential site generated traffic was completed by applying engineering judgement based on knowledge of the proposed uses, as well as the surrounding area. These assumptions were then applied to the site generated traffic to determine the ingress/egress movements at each entrance and in each direction. Traffic will enter to and exit from the site to the north toward I-81 or to the south or west to go toward downtown Salem. There are several entrances planned for the site in strategic locations to disperse traffic and efficiently distribute vehicles to the adjacent road system in an interconnected grid-type network that is similar to what already exists to the north of Main Street. This development is proposed to have four access points on Red Lane, three access points on East Carrollton Avenue, and one access point on North Broad Street. The roadway network creates a network of streets within the development with a high level of interconnectivity both internally and externally to the existing streets. After distribution of trips to the roadway, trips were distributed to each road and intersection based on the assumptions described above. Traffic assignment for traffic entering the development is shown graphically in Figure 3 and for traffic exiting the development is shown graphically in Figure 4. Traffic Study 13 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 6. Analysis of Future Conditions With Development The buildout traffic was calculated by adding the 2028 background traffic (Figure 2) to the site-generated traffic (Figures 3 and 4). The 2028 buildout traffic for each of the study intersections is shown in Figure 5. The intersections were then modeled and evaluated using the Synchro 11 software. Tables 4 and 5 provide a summary of the levels of service and delays calculated at each intersection for the 2023 Existing, 2028 Background, and 2028 Buildout conditions. The detailed Synchro 11 reports are included in Appendix E. As shown in the data, all approaches at the two study intersections will function at the same level of service in the Buildout condition as they do in the Existing and Background conditions, with minimal increases in delay. No further improvements are warranted or recommended as a result of the development traffic. Traffic Study 15 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Red Lane and East Carrollton Avenue AM PEAK HOUR PM PEAK HOURCONDITIONLANE GROUP LANE LOS (delay)LANE LOS (delay) NBLT A (7.4)A (7.9) EBLR A (7.4)A (7.9)Existing 2023 Condition SBTR A (7.2)A (7.3) NBLT A (7.5)A (7.9) EBLR A (7.5)A (8.0) Background 2028 Condition SBTR A (7.3)A (7.4) NBLT A (7.7)A (8.4) EBLR A (7.7)A (8.4) Buildout 2028 Condition SBTR A (7.6)A (7.7) Table 4: Red Lane & East Carrollton Avenue LOS Analysis North Broad Street and East Carrollton Avenue AM PEAK HOUR PM PEAK HOURCONDITIONLANE GROUP LANE LOS (delay)LANE LOS (delay) NBLTR B (10.3)B (12.1) EBL --A (7.5) WBL A (7.6)A (7.7) Existing 2023 Condition SBLTR A (8.7)B (10.3) NBLTR B (10.5)B (12.6) EBL --A (7.5) WBL A (7.7)A (7.7) Background 2028 Condition SBLTR A (8.7)B (10.5) NBLTR B (11.6)B (14.8) EBL A (7.5)A (7.6) WBL A (7.8)A (7.8) Buildout 2028 Condition SBLTR B (10.9)B (11.8) Table 5: North Broad Street & East Carrollton Avenue LOS Analysis Traffic Study 16 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 7. Turn Lane Warrants The analyses to determine turn lane requirements for the new development were completed by following the procedures and methodologies found in the VDOT Road Design Manual, Volume I, Appendix F. Turn lane warrants were analyzed based on the highest volumes for each roadway (Red Lane and East Carrollton Avenue) to show that the warrants are not met and will not be met for any of the intersections. Right-Turn Lane into Site from Red Lane AM Peak Hour Analysis: - 22 Vehicles per Hour Turning Right into site from Red Lane - Approach Volume = 127 + 22 = 149 VPH Red Lane -- Right-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: Radius Required (please see Appendix D). PM Peak Hour Analysis: - 36 Vehicles per Hour Turning Right into site from Red Lane - Approach Volume = 133 + 36 = 169 VPH Red Lane -- Right-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: Radius Required (please see Appendix D). Left-Turn Lane into Site from Red Lane AM Peak Hour Analysis: - 7 (9.7%) Vehicles per Hour Turning Left into site from Red Lane Posted Speed Limit = 25 mph - Advancing Volume = 72 VPH - Opposing Volume = 127 VPH -- Left-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: None Required (please see Appendix D). PM Peak Hour Analysis: - 11 (6.8%) Vehicles per Hour Turning Left into site from Red Lane Posted Speed Limit = 25 mph - Advancing Volume = 161 VPH - Opposing Volume = 133 VPH -- Left-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: None Required (please see Appendix D). Traffic Study 17 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Right-Turn Lane into Site from East Carrollton Avenue AM Peak Hour Analysis: - 6 Vehicles per Hour Turning Right into site from East Carrollton Avenue - Approach Volume = 122 VPH East Carrollton Avenue -- Right-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: Radius Required (please see Appendix D). PM Peak Hour Analysis: - 9 Vehicles per Hour Turning Right into site from East Carrollton Avenue - Approach Volume = 166 VPH East Carrollton Avenue -- Right-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: Radius Required (please see Appendix D). Left-Turn Lane into Site from East Carrollton Avenue AM Peak Hour Analysis: - 8 (8.4%) Vehicles per Hour Turning Left into site from East Carrollton Avenue Posted Speed Limit = 25 mph - Advancing Volume = 95 VPH - Opposing Volume = 122 VPH -- Left-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: None Required (please see Appendix D). PM Peak Hour Analysis: - 14 (9.0%) Vehicles per Hour Turning Left into site from East Carrollton Avenue Posted Speed Limit = 25 mph - Advancing Volume = 155 VPH - Opposing Volume = 166 VPH -- Left-Turn Lane Requirement, as per VDOT Road Design Manual, Appendix F: None Required (please see Appendix D). Traffic Study 18 HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 8. Conclusions Based on the data collected, the assumptions made, and the projected site-generated traffic, the results of the analysis are outlined below. •The proposed development will generate additional traffic to the existing road network. •The proposed development results in very minimal increases in delay at the study intersections and all approaches function at the same level of service in the Existing, Background, and Buildout scenarios. •No turn lanes or tapers are warranted by the proposed development. Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Appendix A Vicinity Map 19 Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 SITE SITE 20 Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Appendix B P.U.D. Master Plan 21 22 Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Appendix C Existing Traffic Data 23 TOTALS TURNING MOVEMENT COUNT - SUMMARY Counted by: VCU Intersection of: North Broad Street Date: October 03, 2023 Tuesday and: Carrollton Avenue Weather: Sunny/Warm Location: Salem, Virginia Entered by: SN Star Rating: 4 TOTAL on:North Broad Street on:North Broad Street on:Carrollton Avenue on:Carrollton Avenue N + S TIME + RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL E + W AM 7:00 - 7:15 1 2 0 0 3 0 0 3 0 3 0 11 2 0 13 20 5 0 0 25 44 7:15 - 7:30 0 0 0 0 0 0 0 8 0 8 0 13 2 0 15 21 10 0 0 31 54 7:30 - 7:45 0 0 0 0 0 1 0 4 0 5 1 18 2 0 21 50 13 0 0 63 89 7:45 - 8:00 0 0 0 0 0 1 0 7 0 8 0 15 2 0 17 32 20 0 0 52 77 8:00 - 8:15 0 0 0 0 0 0 0 13 0 13 0 25 0 0 25 15 18 0 0 33 71 8:15 - 8:30 1 0 0 0 1 1 0 9 0 10 0 16 0 0 16 19 8 0 0 27 54 8:30 - 8:45 0 1 0 0 1 1 0 7 0 8 0 7 0 0 7 25 11 0 0 36 52 8:45 - 9:00 1 0 0 0 1 2 3 5 0 10 0 13 0 0 13 16 9 0 0 25 49 2 Hr Totals 3 3 0 0 6 6 3 56 0 65 1 118 8 0 127 198 94 0 0 292 490 1 Hr Totals 7:00 - 8:00 1 2 0 0 3 2 0 22 0 24 1 57 8 0 66 123 48 0 0 171 264 7:15 - 8:15 0 0 0 0 0 2 0 32 0 34 1 71 6 0 78 118 61 0 0 179 291 7:30 - 8:30 1 0 0 0 1 3 0 33 0 36 1 74 4 0 79 116 59 0 0 175 291 7:45 - 8:45 1 1 0 0 2 3 0 36 0 39 0 63 2 0 65 91 57 0 0 148 254 8:00 - 9:00 2 1 0 0 3 4 3 34 0 41 0 61 0 0 61 75 46 0 0 121 226 PEAK HOUR 7:30 - 8:30 1 0 0 0 1 3 0 33 0 36 1 74 4 0 79 116 59 0 0 175 291 PM 4:00 - 4:15 0 1 0 0 1 2 0 8 0 10 0 24 0 0 24 19 17 0 0 36 71 4:15 - 4:30 1 0 0 0 1 0 0 20 0 20 0 20 1 0 21 18 19 0 0 37 79 4:30 - 4:45 0 0 0 0 0 0 1 12 0 13 0 34 1 0 35 15 20 0 0 35 83 4:45 - 5:00 0 1 0 0 1 0 0 18 0 18 0 28 3 0 31 12 18 1 0 31 81 5:00 - 5:15 1 1 0 0 2 2 0 25 0 27 0 35 0 0 35 19 25 1 0 45 109 5:15 - 5:30 0 0 0 0 0 2 0 23 0 25 0 36 4 0 40 32 26 1 0 59 124 5:30 - 5:45 1 1 0 0 2 0 0 16 0 16 1 20 1 0 22 17 23 0 0 40 80 5:45 - 6:00 0 0 0 0 0 2 0 20 0 22 0 24 2 0 26 19 25 1 0 45 93 2 Hr Totals 3 4 0 0 7 8 1 142 0 151 1 221 12 0 234 151 173 4 0 328 720 1 Hr Totals 4:00 - 5:00 1 2 0 0 3 2 1 58 0 61 0 106 5 0 111 64 74 1 0 139 314 4:15 - 5:15 2 2 0 0 4 2 1 75 0 78 0 117 5 0 122 64 82 2 0 148 352 4:30 - 5:30 1 2 0 0 3 4 1 78 0 83 0 133 8 0 141 78 89 3 0 170 397 4:45 - 5:45 2 3 0 0 5 4 0 82 0 86 1 119 8 0 128 80 92 3 0 175 394 5:00 - 6:00 2 2 0 0 4 6 0 84 0 90 1 115 7 0 123 87 99 3 0 189 406 PEAK HOUR 5:00 - 6:00 2 2 0 0 4 6 0 84 0 90 1 115 7 0 123 87 99 3 0 189 406 TRAFFIC FROM NORTH TRAFFIC FROM SOUTH TRAFFIC FROM EAST TRAFFIC FROM WEST  TOTALS TURNING MOVEMENT COUNT - SUMMARY Counted by: VCU Intersection of: Red Lane Date: October 03, 2023 Tuesday and: Carrollton Avenue Weather: Sunny/Warm Location: Salem, Virginia Entered by: SN Star Rating: 4 TOTAL on:Red Lane on:Red Lane on:on:Carrollton Avenue N + S TIME + RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL RIGHT THRU LEFT U-TN TOTAL E + W AM 7:00 - 7:15 12 6 0 0 18 0 3 2 0 5 0 0 0 0 0 3 0 2 0 5 28 7:15 - 7:30 9 7 0 0 16 0 1 4 0 5 0 0 0 0 0 2 0 9 0 11 32 7:30 - 7:45 10 18 0 0 28 0 3 6 0 9 0 0 0 0 0 3 0 8 0 11 48 7:45 - 8:00 13 9 0 0 22 0 4 3 0 7 0 0 0 0 0 6 0 7 0 13 42 8:00 - 8:15 14 9 0 0 23 0 6 6 0 12 0 0 0 0 0 4 0 13 0 17 52 8:15 - 8:30 10 11 0 0 21 0 6 4 0 10 0 0 0 0 0 2 0 3 0 5 36 8:30 - 8:45 5 2 0 0 7 0 8 1 0 9 0 0 0 0 0 3 0 9 0 12 28 8:45 - 9:00 10 3 0 0 13 0 6 2 0 8 0 0 0 0 0 2 0 10 0 12 33 2 Hr Totals 83 65 0 0 148 0 37 28 0 65 0 0 0 0 0 25 0 61 0 86 299 1 Hr Totals 7:00 - 8:00 44 40 0 0 84 0 11 15 0 26 0 0 0 0 0 14 0 26 0 40 150 7:15 - 8:15 46 43 0 0 89 0 14 19 0 33 0 0 0 0 0 15 0 37 0 52 174 7:30 - 8:30 47 47 0 0 94 0 19 19 0 38 0 0 0 0 0 15 0 31 0 46 178 7:45 - 8:45 42 31 0 0 73 0 24 14 0 38 0 0 0 0 0 15 0 32 0 47 158 8:00 - 9:00 39 25 0 0 64 0 26 13 0 39 0 0 0 0 0 11 0 35 0 46 149 PEAK HOUR 7:30 - 8:30 47 47 0 0 94 0 19 19 0 38 0 0 0 0 0 15 0 31 0 46 178 PM 4:00 - 4:15 18 12 0 0 30 0 13 5 0 18 0 0 0 0 0 7 0 13 0 20 68 4:15 - 4:30 16 2 0 0 18 0 9 1 0 10 0 0 0 0 0 5 0 15 0 20 48 4:30 - 4:45 21 7 0 0 28 0 12 7 0 19 0 0 0 0 0 5 0 18 0 23 70 4:45 - 5:00 21 10 0 0 31 0 12 4 0 16 0 0 0 0 0 3 0 15 0 18 65 5:00 - 5:15 12 8 0 0 20 0 17 11 1 29 0 0 0 0 0 7 0 18 0 25 74 5:15 - 5:30 19 6 0 0 25 0 12 13 0 25 0 0 0 0 0 7 0 20 0 27 77 5:30 - 5:45 13 7 0 0 20 0 10 3 0 13 0 0 0 0 0 2 0 14 0 16 49 5:45 - 6:00 19 9 0 0 28 0 7 4 0 11 0 0 0 0 0 7 0 13 0 20 59 2 Hr Totals 139 61 0 0 200 0 92 48 1 141 0 0 0 0 0 43 0 126 0 169 510 1 Hr Totals 4:00 - 5:00 76 31 0 0 107 0 46 17 0 63 0 0 0 0 0 20 0 61 0 81 251 4:15 - 5:15 70 27 0 0 97 0 50 23 1 74 0 0 0 0 0 20 0 66 0 86 257 4:30 - 5:30 73 31 0 0 104 0 53 35 1 89 0 0 0 0 0 22 0 71 0 93 286 4:45 - 5:45 65 31 0 0 96 0 51 31 1 83 0 0 0 0 0 19 0 67 0 86 265 5:00 - 6:00 63 30 0 0 93 0 46 31 1 78 0 0 0 0 0 23 0 65 0 88 259 PEAK HOUR 4:30 - 5:30 73 31 0 0 104 0 53 35 1 89 0 0 0 0 0 22 0 71 0 93 286 TRAFFIC FROM NORTH TRAFFIC FROM SOUTH TRAFFIC FROM EAST TRAFFIC FROM WEST  Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Appendix D VDOT Turn Lane Worksheets 26 Road Design Manual Appendix F Page F-89 FIGURE 3-26 WARRANTS FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY) Appropriate Radius required at all Intersections and Entrances (Commercial or Private). LEGEND PHV - Peak Hour Volume (also Design Hourly Volume equivalent) Adjustment for Right Turns For posted speeds at or under 45 mph, PHV right turns > 40, and PHV total < 300. Adjusted right turns = PHV Right Turns - 20 If PHV is not known use formula: PHV = ADT x K x D K = the percent of AADT occurring in the peak hour D = the percent of traffic in the peak direction of flow Note: An average of 11% for K x D will suffice. When right turn facilities are warranted, see Figure 3-1 for design criteria.* * Rev. 1/15 NO TURN LANES OR TAPERS REQUIRED 27 Road Design Manual Appendix F Page F-69 WARRANT FOR LEFT-TURN STORAGE LANES ON TWO-LANE HIGHWAY FIGURE 3-4 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE HIGHWAY FIGURE 3-5 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE HIGHWAY 28 Road Design Manual Appendix F Page F-89 FIGURE 3-26 WARRANTS FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY) Appropriate Radius required at all Intersections and Entrances (Commercial or Private). LEGEND PHV - Peak Hour Volume (also Design Hourly Volume equivalent) Adjustment for Right Turns For posted speeds at or under 45 mph, PHV right turns > 40, and PHV total < 300. Adjusted right turns = PHV Right Turns - 20 If PHV is not known use formula: PHV = ADT x K x D K = the percent of AADT occurring in the peak hour D = the percent of traffic in the peak direction of flow Note: An average of 11% for K x D will suffice. When right turn facilities are warranted, see Figure 3-1 for design criteria.* * Rev. 1/15 NO TURN LANES OR TAPERS REQUIRED 29 Road Design Manual Appendix F Page F-69 WARRANT FOR LEFT-TURN STORAGE LANES ON TWO-LANE HIGHWAY FIGURE 3-4 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE HIGHWAY FIGURE 3-5 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE HIGHWAY 30 Traffic Study HopeTree Planned Unit Development – City of Salem, VA December 1, 2023 Appendix E Synchro 11 Intersection Analysis Data 31 HCM 2010 AWSC 2: Red Ln & Carrollton Ave 10/20/2023 2023 Existing AM Peak Hr 2023 Existing AM Peak Hr 7:30 am 10/03/2023 Existing AM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 7.3 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 10/20/2023 2023 Existing AM Peak Hr 2023 Existing AM Peak Hr 7:30 am 10/03/2023 Existing AM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 1.4 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR HCM 2010 AWSC 2: Red Ln & Carrollton Ave 10/20/2023 2023 Existing PM Peak Hr 2023 Existing PM Peak Hr 4:30 pm 10/03/2023 Existing PM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 7.7 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 10/20/2023 2023 Existing PM Peak Hr 2023 Existing PM Peak Hr 4:30 pm 10/03/2023 Existing PM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 3 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR HCM 2010 AWSC 2: Red Ln & Carrollton Ave 10/28/2023 2028 Background AM Peak Hr 2028 Background AM Peak Hr 4:22 pm 10/20/2023 Background AM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 7.4 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 10/28/2023 2028 Background AM Peak Hr 2028 Background AM Peak Hr 4:22 pm 10/20/2023 Background AM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 1.4 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR HCM 2010 AWSC 2: Red Ln & Carrollton Ave 10/28/2023 2028 Background PM Peak Hr 2028 Background PM Peak Hr 4:18 pm 10/20/2023 Background PM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 7.8 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 10/28/2023 2028 Background PM Peak Hr 2028 Background PM Peak Hr 4:18 pm 10/20/2023 Background PM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 3.1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR HCM 2010 AWSC 2: Red Ln & Carrollton Ave 11/30/2023 2028 Buildout AM Peak Hr 2028 Buildout AM Peak Hr 1:26 pm 11/30/2023 Buildout AM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 7.7 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 11/30/2023 2028 Buildout AM Peak Hr 2028 Buildout AM Peak Hr 1:26 pm 11/30/2023 Buildout AM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 2.6 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR HCM 2010 AWSC 2: Red Ln & Carrollton Ave 11/30/2023 2028 Buildout PM Peak Hr 2028 Buildout PM Peak Hr 1:27 pm 11/30/2023 Buildout PM Synchro 11 Report CPB Page 1 Intersection Intersection Delay, s/veh 8.2 Intersection LOS A Movement EBL EBR NBL NBT SBT SBR HCM 2010 TWSC 5: Broad St & Carrollton Ave 11/30/2023 2028 Buildout PM Peak Hr 2028 Buildout PM Peak Hr 1:27 pm 11/30/2023 Buildout PM Synchro 11 Report CPB Page 1 Intersection Int Delay, s/veh 4.2 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR 701 1st St. S.W. ● Roanoke, VA 24016 (540) 345-9342 ● Fax (540) 345-7691 www.matternandcraig.com Randy W. Beckner Bradley C. Craig Wm. Thomas Austin James B. Voso Chad M. Thomas Jason A. Carder Brian R. Newman D. Jason Snapp Ryan P. Kincer Edwin K. Mattern, Jr. (1949-1982) Gene R. Cress (1935-2014) Sam H. McGhee, III (1940-2018) Stewart W. Hubbell (Retired) J. Wayne Craig (Retired) Michael S. Agee (Retired) Steven A. Campbell (Retired) Randy L. Dodson (Retired) December 20, 2023 Mr. William Simpson, Jr., PE Assistant Director/City Engineer City of Salem 21 S Bruffey Street Salem, Virginia, 24153 wsimpson@salemva.gov Re: Traffic Study Review HopeTree Planned Unit Development M&C Commission No. 4197-H GESC Contract No. 2021-018 Dear Mr. Simpson, The purpose of this letter is to summarize Mattern & Craig’s (M&C) findings of an independent review of a traffic impact statement/study (TIS) prepared by Balzar & Associates dated December 1, 2023 for the HopeTree Planned Unit Development project proposed within the boundaries of Salem, Virginia. The scope of the review was to determine general conformance with Virginia Department of Transportation (VDOT) and industry standard practices in the preparation of the subject TIS. The Institute of Transportation Engineers (ITE) publishes many manuals, books, guidelines and methodologies including (but not limited to) the Trip Generation Manual, the Trip Generation Handbook, and the Traffic Engineering Handbook which all contain information on how traffic impact analyses/studies/statements should be conducted and prepared. The information presented by ITE is considered the “industry standard” in the development of TI S’s. VDOT provides traffic impact analysis regulations (24 VAC 30-155) to enhance land planning and development review within the state of Virginia. 24 VAC 30-155-60 contains specific information regarding a VDOT Traffic Impact Study/Statement (VTIS). The VDOT Administrative Guidelines for the Traffic Impact Analysis Regulations provides guidance on the application of the traffic analysis regulations and is attached to this letter report for reference as Exhibit A. The VDOT Checklist for the Evaluation of Submitted Traffic Impact Analyses was used to summarize what elements of the TIS were deemed necessary and whether or not the TIS provided those necessary elements. A copy of the completed Checklist is attached to this letter as Exhibit B. During the review of the HopeTree TIS prepared by Balzer & Associates, M&C referred to their general knowledge of the “ITE industry standard methodology” and the “specific criteria required by VDOT” in determining whether or not the TIS was in general conformance with these industry standard and VDOT practices. A tabulated summary of our Comments is listed below in italics. When the comment identifies a concern or deficiency, a Recommended Action is included in bold text: Mr. William Simpson, Jr., PE HopeTree Traffic Study Review 12/20/23 Page 2 of 4 Comment 1: The proposed development is a rezoning of approximately 62 acres of land located along Red Lane in the City of Salem and is proposed as a mixed-use development consisting of single family detached housing, multi-family housing, hotel use, general office use, and retail (restaurant) use. Since the proposed development is a mixed-use development, the study does not qualify as a low volume road submission as defined in the VDOT Traffic Impact Analysis Regulations (must be residential only). The “Required Elements of a Traffic Impact Analysis” table as depicted on pages 46 -49 of the Administrative Guidelines (see Exhibit A) was used in determining conformity with VDOT and standard practices. The unadjusted trip generation contained in the TIS prepared by Balzar & Associates identifies 286 site-generated AM peak hours trips and 312 site-generated PM peak hour trips for the proposed development. As such, the “Less than 500” column in the above-referenced table was used to define the necessary elements of the study. Recommended Action: None. Comment 2: Page 1 of the Balzar-prepared TIS identifies the study area intersections (indicated as discussed with the City of Salem) as Red Lane at East Carrollton Avenue and East Carrollton Avenue at North Broad Street. Recommended Action: Documentation should be provided that shows what conversations were had and what decisions were agreed upon with the City. The defined study area of only two intersections seems insufficient considering the scope of the proposed development, the location of the proposed development, the multiple access points to the development, and the existing transportation infrastructure surrounding the development. At a minimum, along with the two intersections identified above, all existing access points should be included in the study area as well as the i ntersection of East Carrollton Avenue at Mt. Vernon Lane since this intersection is located in-between the two identified study intersections and serves as an access point to the development. Further intersections for consideration include Mt. Vernon Lane at Red Lane and Printer’s Lane at Red Lane. The applicant should provide documentation justifying the limited study area or revise the TIS to include an expanded study area as described above. Comment 3: Page 3 of the Balzar-prepared TIS indicates that, among other things, the study was undertaken to determine the impacts to level of service and queue lengths at the existing intersections. Page 15 of the study includes tabular results of level of service (LOS) and delay (control delay) for the two study intersections but does not include any queue length results. Recommended Action: The summarized capacity analyses results should include tabulated results of the Synchro 95th percentile queue as well as the SimTraffic max queue or discussion should be included as to the results of the queue length analyses. Comment 4: The traffic volumes on Figure 1 (existing peak hour turning movement counts) match the raw turning movement count data included in Appendix C of the Balzar-prepared TIS. The use of a 1.5% growth rate over a period of 5 years (to achieve the background year of 2028) seems reasonable and the traffic volumes on Figure 2 (2028 turning movement counts) appear to be correctly calculated. Recommended Action: None. Comment 5: Section 4. Trip Generation of the Balzar-prepared TIS provides information related to the trips expected to be generated by the development as well as information on potential trip reduction due to the mixed-use nature of the development (internal capture) and due to the walkable aspect of the proposed development. The unadjusted trips presented in Table 2: Site Generated Traffic on page 8 of the TIS seem reasonable. The ITE Trip Generation Manual and Handbook contains methodology for the application of trip reductions for multi-use developments. In addition, VDOT provides an alternative trip generation methodology for mixed use developments (see page 43 of the Mr. William Simpson, Jr., PE HopeTree Traffic Study Review 12/20/23 Page 3 of 4 VDOT Administrative Guidelines for Traffic Impact Analysis Regulations in Exhibit A attached to this letter report). Page 9 of the Balzar-prepared TIS applies a flat 25% reduction to the trip generated values presented in Table 1. While this may or may not be a reasonable reduction to apply, it is unclear how this 25% number was realized. Recommended Action: The TIA should employ the use of either the ITE internal capture trip reduction methodology or the VDOT alternative trip generation methodology to achieve the appropriate trip reduction and document how the reduction numbers are obtained. Comment 6: Section 5. Site Traffic Distribution and Assignment describes how traffic was distributed to the various existing and proposed access points for the development. Figures 3 and 4 identify 8 different access points which seems excessive for a development of this magnitude. Recommended Action: The applicant should have discussions with the City of Salem and VDOT regarding the locations of proposed access points to serve the development. If those discussions have already taken place, documentation of those discussions and decisions agreed upon should be provided. While it is true that the multiple access points will “disperse traffic and efficiently distribute vehicles to the adjacent road system” as stated on page 10 of the Balzar-prepared TIS, having multiple access points introduces additional potential conflict points on the existing transportation infrastructure and is counter-productive to modern access management techniques. Generally, proposed access points should be kept to the minimum required to adequately serve the proposed development in an efficient and safe manner. The applicant should consider consolidation of some of the proposed access points or provide documentation as to why this is not feasible. Comment 7: Section 7. Turn Lane Warrants of the Balzar-prepared TIS contains a summary of the results for analyses of left and right turn lanes at the study intersections. However, analyses were not provided for the left and right turn lanes at the intersection of East Carrollton Avenue at Red Lane (currently a study intersection) or at the intersection of East Carrollton Avenue at Mt. Vernon Lane. Recommended Action: Additional analyses should be performed at the above-mentioned intersections at a minimum and potentially more intersections if the access points to the development are consolidated and/or if either the City or VDOT expand the study area. Comment 8: Section 8. Conclusions of the Balzar-prepared TIS concludes that no improvements are recommended to the existing transportation infrastructure as a result of this proposed development. Recommended Action: Pending the answers provided to the above comments and the further discussions the applicant may need to have with the City and/or VDOT, the Conclusion s Section may need to be rewritten to include recommended mitigation improvements. Mr. William Simpson, Jr., PE HopeTree Traffic Study Review 12/20/23 Page 4 of 4 If any additional information is needed on this subject at this time, please feel free to contact me directly via email at jbvoso@matternandcraig.com or by telephone at 828-254-2201. Thank you for the opportunity to be of assistance to the City of Salem. Sincerely, Mattern & Craig James B. Voso, PE Traffic Engineer Attachments NOLOMLOMOP January 2012 1 CHAPTER 155 TRAFFIC IMPACT ANALYSIS REGULATIONS 24VAC30-155-10. Definitions. The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise: "Floor area ratio" means the ratio of the total floor area of a building or buildings on a parcel to the size of the parcel where the building or buildings are located. “Local traffic impact statement” means a traffic impact statement accepted or prepared by a locality pursuant to its land development approval process and whose requirements regarding content are set out in the locality’s ordinances or published policies, if such ordinances or policies have been reviewed and certified by VDOT as requiring acceptable standards of preparation and providing sufficient information to determine the current and future impacts of development proposals. "Locality" means any local government, pursuant to § 15.2-2223 of the Code of Virginia, that must prepare and recommend a comprehensive plan for the physical development of the territory within its jurisdiction. "Network addition" means a group of interconnected street segments and intersections shown in a plan of development that is connected to the state highway system and meets the requirements of the Secondary Street Acceptance Requirements (24VAC30-92). "Pedestrian facility coverage" means the ratio of: (length of pedestrian facilities, such as sidewalks, foot paths, and multiuse trails, along both sides of a roadway) divided by (length of roadway multiplied by two). “Receipt” means the date on which a proposal or request for a meeting is first in the possession of VDOT or a locality or an agent thereof, as applicable. "Redevelopment site" means any existing use that generates traffic and is intended to be developed as a different or denser land use. "Service level" means a measure of the quality, level or comfort of a service calculated using methodologies approved by VDOT. January 2012 2 "Small area plan" means a plan of development for multiple contiguous properties that guides land use, zoning, transportation, urban design, open space, and capital improvements at a high level of detail within an urban development area or for a transit-oriented development that is at least 1/2 square mile in size unless otherwise approved by VDOT due to proximity to existing moderate to high density developments. A small area plan shall include the following: (i) densities of at least four residential units per acre and at least a floor area ratio of 0.4 or some proportional combination thereof; (ii) mixed-use neighborhoods, including mixed housing types and integration of residential, office, and retail development; (iii) reduction of front and side yard building setbacks; and (iv) pedestrian-friendly road design and connectivity of road and pedestrian networks. "State-controlled highway" means a highway in Virginia that is part of the interstate, primary, or secondary systems of state highways and that is maintained by the state under the direction and supervision of the Commonwealth Transportation Commissioner. Highways for which localities receive maintenance payments pursuant to §§ 33.1-23.5:1 and 33.1-41.1 of the Code of Virginia and highways maintained by VDOT in accordance with §§ 33.1-31, 33.1-32, 33.1-33, and 33.1-68 of the Code of Virginia are not considered state-controlled highways for the purposes of determining whether a specific land development proposal package must be submitted to meet the requirements of this regulation. "Traffic impact statement" means the document prepared in accordance with best professional practice and standards that assess the impact of a proposed development on the transportation system and recommends improvements to lessen or negate those impacts. "Transit-oriented development" means an area of commercial and residential development at moderate to high densities within 1/2 mile of a station for heavy rail, light rail, commuter rail, or bus rapid transit transportation and includes the following: (i) densities of at least four residential units per acre and at least a floor area ratio of 0.4 or some proportional combination thereof; (ii) mixed-use neighborhoods, including mixed housing types and integration of residential, office, and retail development; (iii) reduction of front and side yard building setbacks; and (iv) pedestrian-friendly road design and connectivity of road and pedestrian networks. "Transportation demand management" means a combination of measures that reduce vehicle trip generation and improve transportation system efficiency by altering demand, including but not limited to the following: expanded transit service, employer-provided transit benefits, bicycle January 2012 3 and pedestrian investments, ridesharing, staggered work hours, telecommuting, and parking management including parking pricing. "Urban development area" means an area designated on a local comprehensive plan pursuant to § 15.2-2223.1 of the Code of Virginia that includes the following: (i) densities of at least four residential units per acre and at least a floor area ratio of 0.4 or some proportional combination thereof; (ii) mixed-use neighborhoods, including mixed housing types and integration of residential, office, and retail development; (iii) reduction of front and side yard building setbacks; and (iv) pedestrian-friendly road design and connectivity of road and pedestrian networks. "VDOT" means the Virginia Department of Transportation, the Commissioner of Highways, or a designee. “VDOT traffic impact statement” means a traffic impact statement prepared pursuant to 24VAC30-155-60. 24VAC30-155-20. Authority. Section 15.2-2222.1 of the Code of Virginia requires localities to submit comprehensive plans and amendments to comprehensive plans that will substantially affect transportation on state- controlled highways to VDOT in order for the agency to review and provide comments on the impact of the item submitted. This section also requires localities to submit traffic impact statements along with proposed rezonings that will substantially affect transportation on state- controlled highways to VDOT for comment by the agency. Chapter 527 of the 2006 Acts of Assembly directs VDOT to promulgate regulations for the implementation of these requirements. 24VAC30-155-30. Comprehensive plan and comprehensive plan amendment. A. Plan and amendment submittal. Prior to adoption of any comprehensive plan pursuant to § 15.2-2223 of the Code of Virginia, any part of a comprehensive plan pursuant to § 15.2-2228 of the Code of Virginia, or any amendment to any comprehensive plan as described in § 15.2- 2229 of the Code of Virginia, including small area plans, if required by this section of this chapter, the locality shall submit such plan or amendment to VDOT for review and comment, such submission should take place at least 100 days prior to anticipated final action by the locality. The Virginia Department of Transportation shall, upon request, provide localities with technical assistance in preparing the transportation plan of the comprehensive plan. The January 2012 4 comprehensive plan or comprehensive plan amendment package shall be submitted to VDOT if it is reasonably anticipated to substantially affect transportation on state controlled highways. Substantially affect, for the purposes of comprehensive plans, includes substantial changes or impacts to the existing transportation network. For the purposes of this section, a substantial impact shall be defined as a change that would allow the generation of 5,000 additional vehicle trips per day on state-controlled highways compared to the existing comprehensive plan, assuming the highest density of permissible use in accordance with the Institute of Transportation Engineers Trip Generation Handbook (see 24VAC30-155-100) or, subject to the approval of VDOT, the regional model as adopted by the local Metropolitan Planning Organization, and substantial change shall include those changes that materially alter future transportation infrastructure, travel patterns, or the ability to improve future transportation facilities on state-controlled highways. B. Required elements. The submission by the locality to VDOT shall contain sufficient information so that VDOT may evaluate the system of new and expanded transportation facilities, outlined in the transportation plan, that are needed to support the current and planned development of the territory covered by the plan. In order to conduct this evaluation, the package submitted to VDOT shall contain the following items: 1. For a comprehensive plan or a transportation plan, the locality shall provide one paper and one electronic copy of the following: a. A cover sheet, containing: (1) Contact information for the locality, and (2) Summary of major changes made to the comprehensive plan or transportation plan; b. The proposed comprehensive plan or transportation plan, and the following elements: (1) Inventory – an inventory (written or graphic) of the existing transportation network, which shall include at a minimum all roadways within the Federal Aid system. (2) Assumptions – planning assumptions shall be detailed, since these assumptions directly influence the demand placed on the transportation system. Population growth, employment growth, location of critical infrastructure such as water and sewer facilities, among others, are examples of planning assumptions that may be addressed. January 2012 5 (3) Needs assessment – written or graphic evaluation of the transportation system's current and projected performance and conditions. The needs assessment identifies specific deficiencies. (4) Recommendations – proposed improvements or additions to the transportation infrastructure. Recommendations should be specific so that the need, location and nature of the proposed improvements are clear and understandable. Localities are encouraged to include pedestrian, bicycle, transit, rail and other multimodal recommendations as they deem appropriate. The transportation plan shall include a map showing road and transportation improvements, taking into account the current and future needs of residents in the locality while considering the current and future needs of the planning district within which the locality is situated. Recommended improvements shall include cost estimates as available from VDOT. 2. For an amendment to a comprehensive plan or transportation plan, the locality shall provide one paper and one electronic copy of the following: a. A cover sheet, containing: (1) Contact information for the locality; (2) Summary of proposed amendment or amendments to the comprehensive plan or transportation plan; and (3) Overview of reasoning and purpose for amendments. b. Application forms and documentation presented to or prepared by the local jurisdiction, c. Associated maps or narratives that depict and detail the amendment under consideration, d. Any changes to the planning assumptions associated with the amendment, e. Local assessment of the potential impacts the amendment may have on the transportation system, and f. Those elements identified in subdivision 1 b of this subsection that VDOT determines are needed in order to review and comment on impacts to state-controlled highways. C. Small area plans for urban development areas and transit oriented developments. A locality that develops a small area plan for all or a portion of an urban development area or January 2012 6 transit-oriented development and corresponding amendments to their comprehensive plan, as described in § 15.2-2229 of the Code of Virginia, that will have a substantial affect on the state transportation network pursuant to this section of the regulation, may in lieu of submitting a comprehensive plan amendment package as required under subsection B of this section submit a small area plan package. The small area plan package submitted by the locality to VDOT shall contain sufficient information and data so that VDOT may determine the location of the area impacted by the small area plan, its size, its impact on state-controlled highways, and the methodology and assumptions used in the analysis of the impact. Submittal of an incomplete small area plan package shall be considered deficient in meeting the submission requirements of § 15.2-2222.1 of the Code of Virginia and shall be returned to the locality and the applicant, if applicable, identifying the deficiencies noted. A small area plan package submitted to VDOT shall contain the following items: 1. A cover sheet containing: a. Contact information for locality; b. Small area plan location, highways and transit facilities adjacent to site, and parcel number or numbers; c. Proposal summary with development names, size, and proposed zoning; 2. A VDOT traffic impact statement prepared in accordance with 24VAC30-155-60; and 3. A plan of development for the area encompassed by the small area plan. D. Review process. VDOT may pursuant to § 15.2-2222.1 of the Code of Virginia request a meeting with the locality to discuss the plan or amendment. The request must be made within 30 days of receipt of the proposal. VDOT must provide written comments to the locality within 90 days of the receipt of the plan or plan amendment or by such later deadline as may be agreed to by the parties. VDOT will conduct its review and provide official comments to the locality for inclusion in the official public record of the locality. VDOT shall also make such comments available to the public. Nothing in this section shall prohibit a locality from acting on a comprehensive plan or plan amendment if VDOT's comments on the submission have not been received within the timelines in this section. January 2012 7 E. Concurrent consideration. For the purposes of this regulation, when a related comprehensive plan or comprehensive plan amendment and a rezoning proposal that cover the same geographical area are being considered concurrently by a locality, only a rezoning package as required under 24VAC30-155-40 shall be prepared and provided to VDOT for review. 24VAC30-155-40. Rezoning. A. Proposal submittal. The locality shall submit a package to VDOT within 10 business days of receipt of a complete application for a rezoning proposal if the proposal substantially affects transportation on state-controlled highways. All trip generation calculations used for the purposes of determining if a proposal meets the criteria shall be based upon the rates or equations published in the Institute of Transportation Engineers Trip Generation (see 24VAC30-155-100), and shall not be reduced through internal capture rates. For redevelopment sites, trips currently generated by existing development that will be removed may be deducted from the total site trips that are generated by the proposed land use. However, no submission shall be required under this section if the rezoning proposal consists of no changes in allowable land use. Furthermore, no submission shall be required if the rezoning proposal results in lower maximum daily trip generation and no increase in maximum trip generation for AM Peak Hour of the adjacent street, PM Peak Hour of the adjacent street, and Weekend Peak Hour when compared to the hourly trip generation of land uses allowed by right under the current zoning, excepting governmental uses such as schools and libraries. For the purposes of this section, a rezoning proposal shall substantially affect transportation on state-controlled highways if it meets or exceeds one or more of the following trip generation criteria: 1. Within a jurisdiction in which VDOT has maintenance responsibility for the secondary highway system, if the proposal generates more than 5,000 vehicle trips per day at the site's connection to a state-controlled highway. For a site that does not have an entrance onto a state-controlled highway, the site's connection is assumed to be wherever the road network that the site connects with attaches to a state-controlled highway. In cases where the site has multiple entrances to highways, volumes on all entrances shall be combined for the purposes of this determination; January 2012 8 2. Within a jurisdiction in which VDOT does not have maintenance responsibility for the local highway system, if the proposal generates more than 5,000 vehicle trips per day and whose nearest property line is within 3,000 feet, measured along public roads or streets, of a connection to a state-controlled highway; or 3. The proposal for residential rezoning generates more than 400 daily vehicle trips on a state- controlled highway and, once the site generated trips are distributed to the receiving highway, the proposal's vehicle trips on the highway exceed the daily traffic volume such highway presently carries. For the purposes of determining whether a proposal must be submitted to VDOT, the traffic carried on the state-controlled highway shall be assumed to be the most recently published amount measured in the last traffic count conducted by VDOT or the locality on that highway. In cases where the site has access to multiple highways, each receiving highway shall be evaluated individually for the purposes of this determination. B. Required proposal elements. The package submitted by the locality to VDOT shall contain sufficient information and data so that VDOT may determine the location of the rezoning, its size, its affect on state-controlled highways, and methodology and assumptions used in the analysis of the affect. Submittal of an incomplete package shall be considered deficient in meeting the submission requirements of § 15.2-2222.1 of the Code of Virginia and shall be returned to the locality and the applicant, if applicable, identifying the deficiencies noted. A package submitted to VDOT shall consist of one paper copy and one electronic copy and include the following items: 1. A cover sheet containing: a. Contact information for locality and developer (or owner) if applicable; b. Rezoning location, highways adjacent to site, and parcel number or numbers; c. Proposal summary with development name, size, and proposed zoning; and d. A statement regarding the proposal's compliance with the comprehensive plan. 2. A local traffic impact statement or, if the local requirements for traffic statements contained in ordinances or policies have not been certified by VDOT, a VDOT traffic impact statement. 3. A concept plan of the proposed development. January 2012 9 C. Rezoning proposals associated with small area plans. 1. A traffic impact statement prepared for a small area plan pursuant to 24VAC30-155-30 C, or initiated for a small area plan at the request of a locality prior to the effective date of that subsection and that study contains substantially the same elements as those of a VDOT traffic impact statement, shall serve as the traffic impact statement required pursuant to this section for any rezoning proposals developed in furtherance of the adopted small area plan and related comprehensive plan amendments provided the following: a. That the small area plan package is accompanied by a cover letter that includes a statement that the assumptions made in the traffic impact statement prepared for the small area plan remain generally valid. b. That the following are accurate: (1) The rezoning proposal is in substantial conformance with the adopted small area plan. A deviation in density must be greater than 10% to be considered no longer in substantial conformance with the adopted small area plan. (2) The character and volume of the trip generation by the proposed uses are similar to those proposed by the small area plan. (3) All other assumptions made in the traffic impact statement prepared for the small area plan remain generally valid. 2. In instances where the assumptions made in the traffic impact statement prepared for the small area plan are no longer valid, the traffic impact statement may be updated. If the traffic impact statement is updated, it shall serve as the traffic impact statement required pursuant to this section for any rezoning proposals developed in furtherance of the adopted small area plan and related comprehensive plan amendments. D. Review process. After formal submission of a rezoning proposal for review, VDOT may, pursuant to § 15.2-2222.1 of the Code of Virginia, request a meeting with the locality and rezoning applicant to discuss potential modifications to the proposal to address any concerns or deficiencies. The request must be made within 45 days of receipt by VDOT of the proposal. VDOT must provide written comments to the locality and the rezoning applicant within 45 days of VDOT's receipt of the proposal if no meeting is scheduled or has been requested or within 120 January 2012 10 days of the receipt of the proposal otherwise. VDOT shall not reject or require resubmission, if the package has been prepared in accordance with best professional practice and substantially documents the expected impacts of the proposal. If VDOT determines that the package has not been prepared in accordance with best professional practice, fails to substantially document the expected impacts of the proposal, or if the submission is substantially incomplete, VDOT may request of the applicant, in writing or at the above mentioned meeting, modifications to address concerns. If the concerns are not adequately addressed within 30 days of the transmission of such concerns, VDOT may require resubmission. VDOT shall conduct its review and provide official comments to the locality for inclusion in the official public record. The Department’s comments on the proposed rezoning shall be based upon the comprehensive plan, regulations and guidelines of the Department, engineering and design considerations, adopted regional or statewide plans, and short and long term traffic impacts on and off site. VDOT shall also make such comments available to the public. Nothing in this section shall prohibit a locality from acting on a rezoning proposal if VDOT's comments on the submission have not been received within the timelines in this section. 24VAC30-155-50. (Repealed.) 24VAC30-155-60. VDOT traffic impact statement. A. A VDOT traffic impact statement (VTIS) assesses the impact of a proposed development on the transportation system and recommends improvements to lessen or negate those impacts. It shall (i) identify any traffic issues associated with access from the site to the existing transportation network, (ii) outline solutions to potential problems, (iii) address the sufficiency of the future transportation network, and (iv) present improvements to be incorporated into the proposed development. If a VTIS is required, data collection shall be by the locality, developer, or owner, as determined by the locality and the locality shall prepare or have the developer or owner prepare the VTIS. If the locality prepares the VTIS it shall provide a copy of the complete VTIS to the applicant when one is provided to VDOT. The completed VTIS shall be submitted to VDOT. The data and analysis contained in the VTIS shall be organized and presented in a manner acceptable to VDOT and consistent with this regulation. January 2012 11 B. Scope of work meeting. 1. For proposals that generate less than 1,000 vehicle trips per peak hour of the generator representatives of the locality, the applicant, or the locality and the applicant may request a scope of work meeting with VDOT to discuss the required elements of a VTIS for any project and VDOT shall reply to such request within 30 days of its receipt of such a request and provide a date that is no more than 60 days from such receipt, time and location for such a scope of work meeting to both the locality and the applicant, if applicable. 2. For proposals that generate 1,000 or more vehicle trips per peak hour of the generator representatives of the locality and applicant, if applicable, shall hold a scope of work meeting with VDOT to discuss the required elements of a VTIS. Once a locality or applicant has contacted VDOT regarding the scheduling of a scope of work meeting, VDOT shall reply to both the locality and the applicant, if applicable, within 30 days of such contact and provide a date that is no more than 60 days from such contact, time and location for such a meeting. At a scope of work meeting pursuant to this section, the locality, the applicant and VDOT shall review the elements, methodology and assumptions to be used in the preparation of the VTIS, and identify any other related local requirements adopted pursuant to law. The results of the initial scoping meeting may be adjusted in accordance with sound professional judgment and the requirements of this regulation if agreed upon by VDOT, the locality, and applicant, if applicable. C. Required elements. The required elements and scope of a VTIS are dependent upon the scale and potential impact of the specific development proposal being addressed by the VTIS as determined by VDOT in its sole discretion. 1. At a minimum, the VTIS shall include the elements shown in the table below. The site generated peak hour trips in the table below shall be based upon the gross vehicle trip generation of the site less internal capture and reductions, if applicable. When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off- site, the VTIS shall estimate multimodal trips. All distances in the table below shall be measured along roads or streets. January 2012 12 Item Site Generated Peak Hour Trips Less than 500 500 to 999 1,000 or more Background information List of all nonexistent transportation improvements assumed in the analysis Required Required Required Map of site location, description of the parcel, general terrain features, and location within the jurisdiction and region. Required Required Required Description of geographic scope/ limits of study area. Within 2,000 feet of site and any roadway on which 50 or more of the new peak hour vehicle trips generated by the proposal are distributed – not to exceed one mile Within 2,000 feet of site and any roadway on which 10% or more of the new vehicle trips generated by the proposal are distributed – not to exceed two miles To be determined by VDOT in consultation with the locality Plan at an engineering scale of the existing and proposed site uses. Required Required Required Description and map or diagram of nearby uses, including parcel zoning. Required Required Required Description and map or diagram of existing roadways. Required Required Required Description and map or diagram of programmed improvements to roadways, intersections, and other transportation facilities within the study area. Required Required Required Analysis of Existing Conditions Collected daily and peak hour of the generator traffic volumes, tabulated and presented on diagrams with counts provided in an appendix. Required Required Required Analyses for intersections and roadways identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group. Required Required Required January 2012 13 When the type of development proposed would indicate significant potential for walking, bike or transit trips either on - or off - site, analyses of pedestrian and bicycle facilities, and bus route or routes and segment or segments, tabulated and presented on diagrams, if facilities or routes exist. Within 2,000 feet of site Within 2,000 feet of site To be determined by VDOT in consultation with the locality Speed Study If requested by VDOT If requested by VDOT If requested by VDOT Crash history near site If requested by VDOT If requested by VDOT If requested by VDOT Sight distance If requested by VDOT If requested by VDOT If requested by VDOT Analysis of Future Conditions without Development Description of and justification for the method and assumptions used to forecast future traffic volumes. Required Required Required Analyses for intersections and roadways as identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group. Required Required Required When the type of development proposed would indicate significant potential for walking, bike or transit trips either on - or off - site, analyses of pedestrian and bicycle facilities, and bus route or routes and segment or segments tabulated and presented on diagrams, if facilities or routes exist or are planned. Within 2,000 feet of site Within 2,000 feet of site To be determined by VDOT in consultation with the locality at the scope of work meeting Trip Generation Site trip generation, with tabulated data, broken out by analysis year for multi- phase developments, and including justification for deviations from ITE rates, if appropriate. Required Required Required Description and justification of internal capture reductions for mixed use developments and pass-by trip reductions, if appropriate, including table of calculations used. Required Required Required January 2012 14 Site Traffic Distribution and Assignment Description of methodology used to distribute trips, with supporting data. Required Required Required Description of the direction of approach for site generated traffic and diagrams showing the traffic assignment to the road network serving the site for the appropriate time periods. Required Required Required Analysis of Future Conditions With Development Forecast daily and peak hour of the generator traffic volumes on the highway network in the study area, site entrances and internal roadways, tabulated and presented on diagrams. Future background + site generated traffic, at each expected phase and at build - out or six years after start, whichever is later Future background + site generated traffic, at each expected phase, at build - out, and six years after build - out, which may be extended or reduced by VDOT in consultation with the locality At a minimum the future background + site generated traffic, at each expected phase, at build - out, and six years after build - out; may be extended by VDOT in consultation with the locality Analyses for intersections and roadways identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS presented on diagrams for each lane group. Required Required Required When the type of development proposed would indicate significant potential for walking, bike or transit trips either on - or off - site, analyses of pedestrian and bicycle facilities, and bus route or routes and segment or segments tabulated and presented on diagrams, if facilities or routes exist or are planned. Within 2,000 feet of site Within 2,000 feet of site To be determined by VDOT in consultation with the locality Recommended Improvements Description and diagram of the location, nature, and extent of proposed improvements, with preliminary cost estimates as available from VDOT. Required Required Required January 2012 15 Description of methodology used to calculate the effects of travel demand management (TDM) measures, if proposed, with supporting data. Required if TDM proposed Required if TDM proposed Required if TDM proposed Analyses for all proposed and modified intersections in the study area under the forecast and site traffic. Delay, and Level of Service (LOS) are tabulated and LOS presented on diagrams for each lane group. For intersections expected to be signalized, MUTCD Signal Warrant analysis or ITE Manual for Traffic Signal Design, as determined by VDOT, presented in tabular form. Required Required Required When the type of development proposed would indicate significant potential for walking, bike or transit trips either on - or off - site, analyses of pedestrian and bicycle facilities, and bus route or routes and segment or segments tabulated and presented on diagrams, if facilities or routes exist or are planned. Within 2,000 feet of site Within 2,000 feet of site To be determined by VDOT in consultation with the locality Conclusions Clear, concise description of the study findings. Required Required Required Notwithstanding the geographic scope noted above, the geographic scope of the study noted above may be reduced or enlarged based upon layout of the local transportation network, the geographical size of the development, and the traffic volume on the existing network, as determined by VDOT in consultation with the locality and the applicant, if applicable. Typically, analysis will be conducted for any roadway on which the additional trips generated by the proposal have a materially detrimental impact on traffic conditions. The analysis presented in the VTIS need not include all roadway and roadway segments located within the geographic scope of the study as determined by VDOT. 2. A VTIS for a development proposal that only meets the low volume road submission criterion (24VAC30-155-40 A 1 c and 24VAC30-155-50 A 1 c 3) shall, at a minimum, consist of the following elements, unless otherwise directed by VDOT. January 2012 16 a. All elements contained in the Background Information portion of the above table, except the geographic scope/limits of study area is limited to the highway fronting the proposed development and the closest intersection, in each direction if applicable, of that highway with a highway that has an average daily traffic volume higher than the fronting highway. b. A roadway safety inventory study of the roadway segment or segments between the site entrance to the nearest intersections with the higher traffic volume highways, to include such elements as, but not limited to, speed limit, existing warning signs, pavement and shoulder type, pavement and shoulder width, intersection sight distances, and safe horizontal curve speeds. c. Daily and peak hour traffic volumes presented on diagrams, with counts provided in an appendix, for the fronting highway at the site, at the highway's intersections with the higher volume highway, and for the higher volume highways at their intersection with the fronting highway. d. All relevant elements contained in the Trip Generation portion of the above table. e. Projected daily and peak hour of the generator traffic volumes assuming build-out of the proposal, presented on diagrams for the receiving highway at the site, at the highway's intersection with the higher volume highways, and for the higher volume highways at their intersections with the receiving highway. f. Delay and level of service analysis for the intersections of the receiving highway with the higher volume highways. g. A comparison of the existing geometrics of the fronting highway under proposed build- out traffic conditions with the geometric standards, based upon functional classification and volume, contained in the Road Design Manual (see 24VAC30-155-100). 3. A VTIS for a rezoning proposal may be prepared in accordance with the “Less than 500 Site Generated Peak Hour Trips” category in the table above, regardless of actual projected trip generation, provided that: a. The rezoning proposal is in conformance with a locality’s adopted comprehensive plan that was reviewed in accordance with 24VAC30-155-30; and January 2012 17 b. The review of the comprehensive plan included the submission to VDOT of a technical evaluation of the traffic impacts for anticipated development based on the future land use policies and map. D. Methodology and standard assumptions. A VTIS shall be prepared based upon methodology and assumptions noted below or as may be agreed upon by VDOT based upon the results of a scope of work meeting held by VDOT pursuant to this section. 1. Data collection. Preparers shall collect traffic data in accordance with the identified study area. The count data shall include at a minimum, weekday 24-hour counts, and directional turning movement counts during AM and PM peak times of the day. The 24-hour counts shall include vehicle classification counts. With approval of VDOT, data collected by the transportation professional preparer within the last 24 months may be used, likewise for data from the VDOT count program. The preparer shall monitor traffic operations during data collection to ensure extraneous events such as vehicle crashes or special event traffic do not affect integrity of count data. Preparers collecting data for utilization in traffic impact studies shall normally avoid data collection during the following instances: a. Holidays or times of the year when the traffic patterns are deemed to be unrepresentative of typical conditions, unless required by VDOT or the locality, or both. b. Summer months if school or schools in proximity. c. Fridays and weekends unless required by VDOT or the locality, or both. d. Other times of the year contingent upon existing adjacent land use activities. e. During times of inclement weather. 2. Trip generation. Estimates of trip generation by a proposed development shall be prepared using the Institute of Transportation Engineers Trip Generation (see 24VAC30-155-100), unless VDOT agrees to allow the use of alternate trip generation rates based upon alternate published guides or local trip generation studies. VDOT shall at all times after July 1, 2011, have at least one non-ITE trip generation methodology or alternative rate approved for the use in preparation of small area plan traffic impact statements pursuant to 24VAC30-155-30 C that recognizes the benefits of reduced vehicle trip generation and vehicle miles traveled from developments that January 2012 18 meet the criteria for a small area plan pursuant to this regulation. Such alternate methodology or rate can be modified based upon local factors if agreed to at a scoping meeting. Rezoning proposals shall assume the highest vehicle trip generating use allowable under the proposed zoning classification. In determining which trip generation process (equation or rate) may be used, the preparer shall follow the guidance presented in the Trip Generation Handbook – an ITE Proposed Recommended Practice (see 24VAC30-155-100), which is summarized here, except rates may be utilized if the criteria for the use of regression equations are not met. Regression equations to calculate trips as a result of development shall be utilized, provided the following is true: a. Independent variable falls within range of data; and b. Either the data plot has at least 20 points; or c. R2 is greater than 0.75, equation falls within data cluster in plot and standard deviation greater than 110% of weighted average rate. If the above criteria are not met, then the preparer can use average trip rates, though if the following do not apply a rate based upon the study of similar local sites should be considered: d. At least three data points exist; e. Standard deviation less than 110% of weighted average rate; and f. Weighted average rate falls within data cluster in plot. 3. Internal capture and pass-by trips. a. Internal capture rates consider site trips "captured" within a mixed use development, recognizing that trips from one land use can access another land use within a development without having to access the adjacent street system. Mixed use developments include a combination of residential and nonresidential uses or a combination of nonresidential uses only. Internal capture allows reduction of site trips from adjacent intersections and roadways. For traffic impact statements prepared for small area plans pursuant to 24VAC30-155-30 C the internal capture rate or rates may be based on the non-ITE trip generation methodology approved by VDOT. For ITE-based methodologies, unless otherwise approved by VDOT, the following internal capture rates should be used if appropriate: January 2012 19 (1) Residential with a mix of nonresidential components - use the smaller of 15% of residential or 15% nonresidential trips generated. (2) Residential with office use - use the smaller of 5.0% of residential or 5.0% of office trips generated. (3) Residential with retail use - for AM peak hour, use the smaller of 5.0% residential or 5.0% retail trips generated; for PM peak hour, use the smaller of 10% residential or 10% retail trips generated; for 24-hour traffic, use the smaller of 15% residential or 15% retail trips generated. (4) Hotel/motel with office use - use 15% of hotel/motel trips, unless the overall volume of the office traffic is more than the overall volume of hotel/motel traffic use in which case use the smaller of 10% of the hotel/motel traffic or the office traffic. (5) Multiuse development with more than five million square feet of office and retail - internal capture rate should be determined in consultation with and approval of VDOT. (6) Office with retail use – use the smaller of 5% office or retail trips generated. (7) Some combination of the above, if approved by VDOT. b. Pass-by trip reductions consider site trips drawn from the existing traffic stream on an adjacent street, recognizing that trips drawn to a site would otherwise already traverse the adjacent street regardless of existence of the site. Pass-by trip reductions allow a percentage reduction in the forecast of trips otherwise added to the adjacent street from the proposed development. The reduction applies only to volumes on adjacent streets, not to ingress or egress volumes at entrances serving the proposed site. Unless otherwise approved by VDOT, the pass-by rates utilized shall be those reported in Trip Generation Handbook, Second Edition – an ITE Proposed Recommended Practice (see 24VAC30- 155-100). For traffic impact statements prepared for small area plans pursuant to 24VAC30-155-30 C, the pass-by trip reductions may be based on the non-ITE trip generation methodology approved by VDOT. 4. Trip distribution. In the absence of more detailed information, trip distribution shall be in accordance with logical regional travel patterns as suggested by existing highway directional split and intersection movements or population and destination site distribution and shall January 2012 20 recognize the effects of increased street connectivity if such streets meet the requirements of the Secondary Street Acceptance Requirements (see 24VAC30-155-100). If more detailed information is available from trip origin/destination studies, marketing studies, or regional planning models, this may be used to distribute trips upon approval of VDOT. 5. Planning horizon. In general, the analysis years shall be related to (i) the opening date of the proposed development, (ii) build-out of major phases of a multiyear development, (iii) long-range transportation plans, and (iv) other significant transportation network changes. The preparer should establish the planning horizon in consultation with and subject to the acceptance of VDOT. 6. Background traffic growth. Unless directed by VDOT, geometric growth (or compound growth), based upon historical growth rates, shall generally be used for determining future background traffic levels where extensive traffic-count history is available and capacity constraint is not appropriate. This growth rate replicates "natural growth" and is typical for projecting urban growth. Natural growth of traffic can be adjusted consistent with traffic forecasts associated with previously submitted local land development projects within the study area. 7. Future conditions. For the purpose of the VTIS, future conditions shall include background traffic and additional vehicle trips anticipated to be generated by approved but not yet constructed or improved projects. 8. Level of service calculation. Level of service (LOS) analysis for highways shall utilize the techniques described in the Highway Capacity Manual (see 24VAC30-155-100). Neither the intersection capacity utilization method nor the percentile delay method may be used in the traffic impact calculations of delay and level of service. Preparers shall consult with VDOT on which traffic analysis software package is to be used to conduct the LOS calculations. The results shall be tabulated and displayed graphically, with levels of service provided for each lane group for each peak period. All data used in the calculations must be provided along with the results of the capacity analysis. Any assumptions made that deviate from the programmed defaults must be documented and an explanation provided as to why there was a deviation. Electronic files used for the analysis shall be provided to VDOT as a digital submission (e.g. .hcs, .sy6, .inp, .trf files), along with the printed report. If intersections analyzed are in close proximity to each other so that queuing may be a factor, VDOT may require the inclusion of January 2012 21 an analysis with a micro simulation model. Unless actual on-ground conditions dictate otherwise, preparers should use the following defaults when utilizing the Highway Capacity Software (HCS) or other approved programs when evaluating roadway components: a. Terrain – choose the appropriate terrain type. Most of the state will be level or rolling, but some areas may qualify for consideration as mountainous. b. Twelve-foot wide lanes. c. No parking or bus activity unless field conditions include such parking or bus activity or unless the locality has provided VDOT with a written statement of intent for the services to be provided. d. Peak hour factor by approach – calculate from collected traffic counts (requires at least a peak hour count in 15-minute increments). However, the use of peak hour factors lower than 0.85 shall only be allowed if based upon the average of more than three peak hour counts. For future conditions analysis, unless specific site conditions can be expected to create extreme peak hour factors, default peak hour factors between 0.92 and 1.00 should be used. e. Heavy vehicle factor – calculate from collected traffic (classification) counts or obtain from VDOT count publications. For future conditions analysis with development traffic, the existing heavy vehicle factor should be adjusted based upon the nature of the traffic being generated by the development. f. Area type – non-center of business district. The VTIS shall identify any existing or proposed bicycle and pedestrian accommodation that would be affected by the proposal. For the purposes of this subsection, a bicycle accommodation is defined as on-street bike lanes, paved shoulders of roadways that are not part of the designated traveled way for vehicles, or exclusive and shared off-street bicycle paths. For the purposes of this subsection, a pedestrian accommodation is defined as sidewalks, intersection treatments and exclusive or shared off-street trails or paths. If significant potential for bicycle or pedestrian trips exists, the VTIS shall include current and future service level analyses at build-out for existing or proposed bicycle and pedestrian accommodations. When the proposal requires or includes improvements or modifications to the roadway, bicycle or pedestrian accommodations, the VTIS shall analyze the impacts of such improvements and January 2012 22 modifications on bicycle and pedestrian accommodations and service levels, and provide recommendations for mitigation of adverse impacts. The VTIS shall provide analysis for all bus service with routes that have, or will have a station or stop within 2,000 feet of the proposal. The VTIS shall evaluate and discuss potential for increased demand for bus use due to the proposal, addressing whether such increases will result in longer dwell time at stops or increase the need for buses on a route. The quality of service analysis for bus service shall be determined in accordance with the Transit Capacity and Quality of Service Manual (see 24VAC30-155-100). The VTIS shall provide both route and segment quality of service. The VTIS may consider the benefits of dedicated bus lanes for more frequent and rapid service. The VTIS shall provide recommendations for mitigation of adverse impacts where adverse impacts are expected to the quality of service to bus service. If an analysis of pedestrian quality or level of service is required for calculation of the bus quality of service, the preparer shall use a methodology approved by VDOT. 9. Trip reduction, and pedestrian and bicycle accommodations. When a proposal meets the criteria listed below, the preparer of the VTIS may reduce the number of vehicle trips generated by the proposal in the VTIS analysis in accordance with this subsection. Notwithstanding the percentages below, the total number of reductions used by a preparer in accordance with this subsection shall not exceed 500 vehicle trips per peak hour of the generator unless otherwise approved by VDOT. The trip reductions for traffic impact statements prepared for small area plans pursuant to 24VAC30-155-30 C may be based on the non-ITE trip generation methodology approved by VDOT and are not subject to limitations or requirements of this subdivision. a. Pedestrian accommodations. For the purposes of this subsection, a pedestrian accommodation is defined as a sidewalk, pedestrian path, or multiuse trail. Where a pedestrian service level of A exists, vehicle trips per peak hour of the generator may be reduced by 4.0% for those portions of the development within a 2,000-foot radius of the connections between the proposed development and the adjoining network. Where a pedestrian service level of B exists, vehicle trips per peak hour of the generator may be reduced by 3.0%; where a pedestrian service level of C exists, vehicle trips per peak hour of the generator may be reduced by 1.5% for the portion of the development noted above. These reductions may only be taken if: January 2012 23 (1) Pedestrian facility coverage in a 2,000-foot radius of the connections to the proposed development is on or along at least 80% of the road network; (2) The pedestrian facilities inside and outside the development provide reasonably direct access to traffic generators; and (3) There are at least two of the 10 major land use classifications, as defined in ITE Trip Generation (see 24VAC30-155-100), within the 2,000-foot radius. b. Bicycle accommodations. For the purposes of this subsection, a bicycle accommodation is defined as a street with a design speed of 25 MPH or less that carries 400 vehicles per day or less, on-street bike lanes, a pedestrian accommodation, paved shoulders of roadways that are not part of the designated traveled way for vehicles and are at least two feet wide, or exclusive and shared off-street bicycle paths. Where a bicycle service level of A exists, vehicle trips per day may be reduced by 3.0%. Where a bicycle service level of B exists, vehicle trips per day may be reduced by 2.0%. Where a bicycle service level of C exists, vehicle trips per day may be reduced by 1.0%. These reductions may only be taken if: (1) Bicycle accommodations within a 2,000-foot radius of the connections to the proposed development exist on or along at least 80% of the road network; (2) The bicycle accommodations inside and outside the development provide reasonably direct access to traffic generators; and (3) There are at least two of the 10 major land use classifications as defined in ITE Trip Generation (see 24VAC30-155-100), within the 2,000-foot radius. 10. Modal split and trip reduction. All vehicle trip reductions used in the VTIS pursuant to this subsection are subject to the approval of VDOT. a. If a proposal is located within 1/2 mile along roadways, pedestrian or bicycle accommodations of a transit station, excluding bus stops and stations, reasonable vehicle trip reductions of vehicle trips generated by the proposal may be made with approval of VDOT. The preparer shall submit documentation to justify any such vehicle trip reductions used with the VTIS. When a proposal is located more than 1/2 mile but less than two miles from a transit stop, excluding bus stops and stations, with bicycle parking accommodations, January 2012 24 additional bicycle modal split reductions may be utilized. The analysis of capacity of the parking accommodations shall be included in the VTIS when such trip reductions are used. b. If a proposal is located within 1/4 mile along roadways, pedestrian or bicycle accommodations of a bus stop or station where the segment and route service levels are C or higher, reasonable vehicle trip reductions of vehicle trips generated by the proposal may be made with the approval of VDOT. The preparer shall submit documentation to justify any such vehicle trip reductions used with the VTIS. c. Transit and bus modal split data from similar developments within the geographic scope of the VTIS or one mile of the proposal, whichever is greater, shall be collected if the VTIS vehicle trip reductions are used pursuant to this subsection and similar developments exist within the geographic scope of the VTIS or one mile of the proposal, whichever is greater. 11. Signal warrant analysis. Traffic signal warrant analysis shall be performed in accordance with the procedures set out in the Manual on Uniform Traffic Control Devices (see 24VAC30-155-100) or ITE Manual of Traffic Signal Design as determined by VDOT. 12. Recommended improvements. Recommendations made in the VTIS for improvements to transportation facilities shall be in accordance with the geometric standards contained within the Road Design Manual (see 24VAC30-155-100). 24VAC30-155-70. Departmental analysis. After concluding its review of a proposed comprehensive plan or transportation plan or plan amendment, or rezoning, VDOT shall provide the locality and applicant, if applicable, with a written report detailing its analysis and when appropriate recommending transportation improvements to mitigate any potential adverse impacts on state-controlled highways. VDOT shall provide recommendations for facilitating other modes of transportation including but not limited to transit, bus, bicycle and pedestrian facilities or accommodations where such facilities or accommodations are planned or exist, or where such facilities have a significant potential for use. In addition, VDOT shall provide the locality and the applicant, if applicable, with preliminary recommendations regarding compliance with other VDOT regulations such as the Secondary Street Acceptance Requirements (see 24VAC30-155-100), the Access Management Regulations: Principal Arterials (see 24VAC30-155-100), and the Access Management Regulations: Minor Arterials, Collectors, and Local Streets (see 24VAC30-155-100). January 2012 25 24VAC30-155-80. Fees. A. Locality initiated proposals. No fee shall be charged for review of any comprehensive plan, comprehensive plan amendment, or rezoning proposal initiated by a locality or other public agency. B. Proposals containing a traffic impact statement as described in subdivision C 1 of 24VAC30-155-40. No fee shall be charged for the review of a rezoning submission that properly includes a traffic impact statement submitted under subdivision C 1 of 24VAC30-155-40. C. All other proposals. Any package submitted to a locality by an applicant that will be subject to VDOT review pursuant to this chapter shall include any required payment in a form payable directly to VDOT. 1. For initial or second review of all comprehensive plans, comprehensive plan amendments, and transportation plans submitted to VDOT for review, not initiated on behalf of the locality, there shall be a fee of $1,000 charged to the applicant. This fee shall be paid upon submission of a plan to VDOT for review. 2. For initial or second review of rezoning proposals accompanied by a traffic impact statement not initiated on behalf of the locality, there shall be a single fee for both reviews determined by the number of adjusted vehicle trips generated per peak hour, as follows: Submission made due to 24VAC30-155-40 A 3 (Low volume road criterion) - $250 All other submissions - $1,000 The fee shall be paid upon submission of a package to VDOT for review. 3. For a third or subsequent submission pursuant to subdivisions 1 or 2 of this subsection, that is requested by VDOT on the basis of the failure of the applicant to address deficiencies previously identified by VDOT, the applicant shall be required to pay an additional fee as though the third or subsequent submission were an initial submission and requiring the fees identified above. An applicant or locality may appeal to the district administrator a determination by VDOT that a submitted package failed to address deficiencies previously identified by VDOT. 24VAC30-155-90. (Repealed.) January 2012 26 24VAC30-155-100. Listing of documents incorporated by reference. Requests for information pertaining to the availability and cost of any of these publications should be directed to the address indicated below the specific document. Requests for documents available from VDOT may be obtained from VDOT's division and representative indicated; however, VDOT documents may be available over the Internet at www.vdot.virginia.gov. 1. Access Management: Minor Arterials, Collectors, and Local Streets (24VAC30-73) VDOT 1401 E. Broad Street Richmond, Virginia 23219 2. Access Management: Principal Arterials (24VAC30-72) VDOT 1401 E. Broad Street Richmond, Virginia 23219 3. Highway Capacity Manual, 2010 Transportation Research Board 500 Fifth Street NW Washington, DC 20001 4. ITE Manual of Traffic Signal Design, 1998 Institute of Transportation Engineers 1099 14th Street NW Suite 300 West Washington, DC 20005 5. Manual on Uniform Traffic Control Devices, effective 2003, revised 2004 Federal Highway Administration Superintendent of Documents U.S. Government Printing Office P.O. Box 371954 Pittsburgh, Pennsylvania 15250 6. Road Design Manual, 2011 VDOT 1401 E. Broad Street Richmond, Virginia 23219 7. Secondary Street Acceptance Requirements (24VAC30-92) Commonwealth Transportation Board 1401 E. Broad Street Richmond, Virginia 23219 January 2012 27 8. Transit Capacity and Quality of Service Manual, 2nd Edition, 2003 Transportation Research Board of the National Academies Keck Center of the National Academies Transportation Research Board 500 Fifth Street, NW Washington, DC 20001 9. Trip Generation, 2008 Institute of Transportation Engineers 1099 14th Street NW Suite 300 West Washington, DC 20005 10. Trip Generation Handbook, Second Edition – an ITE Recommended Practice, 2004 Institute of Transportation Engineers 1099 14th Street NW Suite 300 West Washington, DC 20005 Administrative Guidelines July 2008 Organization of a Traffic Impact Analysis Report 1) Introduction and Summary a) Purpose of report and study objectives b) Executive Summary i) Site location and study area ii) Description of the proposed development iii) Principal findings iv) Conclusions v) Recommendations 2) Background Information: Proposed Development (Site and Nearby) a) List of all non-existent transportation improvements assumed in the analysis b) Description of on-site development i) Map of site location ii) Description of the parcel iii) General terrain features iv) Location within the jurisdiction and region v) Comprehensive Plan recommendations for the subject property vi) Current or proposed zoning of the subject property c) Description of geographic scope and limits of study area * d) Plan at an engineering scale of the existing and proposed site uses e) Description and map or diagram of nearby uses, including parcel zoning f) Description and map or diagram of existing roadways g) Description and map or diagram of programmed improvements to roadways, intersections, and other transportation facilities within the study area 3) Analysis of Existing Conditions a) Collected daily and peak hour of the generator traffic volumes, tabulated and presented on diagrams with counts provided in an appendix * b) Analyses for intersections and roadways identified by VDOT * i) Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group c) When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s), tabulated and presented on diagrams, if facilities or routes exist * d) Speed Study (if requested by VDOT) e) Crash history near site (if requested by VDOT) f) Sight distance (if requested by VDOT) 4) Analysis of Future Conditions Without Development a) Description of and the justification for the method and assumptions used to forecast future traffic volumes * b) Analyses for intersections and roadways as identified by VDOT * Administrative Guidelines July 2008 i) Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group c) When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities or routes exist or are planned * 5) Trip Generation a) Site trip generation, with tabulated data, broken out by analysis year for multi-phase developments, and including justification for deviations from ITE rates, if appropriate b) Description and justification of internal capture reductions for mixed use developments and pass- by trip reductions, if appropriate, including table of calculations used 6) Site Traffic Distribution and Assignment a) Description of methodology used to distribute trips, with supporting data b) Description of the direction of approach for site generated traffic and diagrams showing the traffic assignment to the road network serving the site for the appropriate time periods 7) Analysis of Future Conditions With Development a) Forecast daily and peak hour of the generator traffic volumes on the highway network in the study area, site entrances and internal roadways, tabulated and presented on diagrams * b) Analyses for intersections and roadways identified by VDOT * i) Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group c) When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities exist or are planned * 8) Recommended Improvements a) Description and diagram of the location, nature, and extent of the proposed improvements, with preliminary cost estimates as available from VDOT b) If travel demand management (TDM) measures are proposed, description of methodology used to calculate the effects of TDM measures with supporting data c) Analyses for all proposed and modified intersections in the study area under the forecast and site traffic * i) Delay and Level of Service (LOS) are tabulated and LOS presented on diagrams for each lane group ii) For intersections expected to be signalized, MUTCD Signal Warrant analysis or ITE Manual for Traffic Signal Design, as determined by VDOT, presented in tabular form d) When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities or routes exist or are planned * 9) Conclusions a) Clear, concise description of the study findings * The level of analysis and information provided depends on site generated peak hour traffic. See page 2 of these forms; 24 VAC 30-155-60.C. Required Elements table.. Administrative Guidelines July 2008 VDOT CHECKLIST EVALUATION of the SUBMITTED TRAFFIC IMPACT ANALYSIS  ITEM PROVIDED OR NOT APPLICABLE (NA) Verify Use of Methodology and Standard Assumptions in Regulations (or Changes Approved at Scope of Work Meeting) Verify any Additions to Required Elements Approved at Scope of Work Meeting Introduction and Summary Purpose of report and study objectives Executive Summary: Site location and study area; description of the proposed development; conclusions; recommendations. Background Information List of all non-existent transportation improvements assumed in the analysis Map of site location, description of the parcel, general terrain features, and location within the jurisdiction and region. Comprehensive plan recommendations for the subject property Current and proposed zoning of the subject property Description of geographic scope / limits of study area. Plan at an engineering scale of the existing and proposed site uses. Description and map or diagram of nearby uses, including parcel zoning. Description and map or diagram of existing roadways. Description and map or diagram of programmed improvements to roadways, intersections, and other transportation facilities within the study area. Analysis of Existing Conditions Collected daily and peak hour of the generator traffic volumes, tabulated and presented on diagrams with counts provided in an appendix. Analyses for intersections and roadways identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group. Administrative Guidelines July 2008  ITEM PROVIDED OR NOT APPLICABLE (NA) When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s), tabulated and presented on diagrams, if facilities or routes exist. Speed Study Crash history near site Sight distance Analysis of Future Conditions Without Development Description of and justification for the method and assumptions used to forecast future traffic volumes. Analyses for intersections and roadways as identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS is presented on diagrams for each lane group. When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities or routes exist or are planned. Trip Generation Site trip generation, with tabulated data, broken out by analysis year for multi-phase developments, and including justification for deviations from ITE rates, if appropriate. Description and justification of internal capture reductions for mixed use developments and pass-by trip reductions, if appropriate, including table of calculations used. Site Traffic Distribution and Assignment Description of methodology used to distribute trips, with s upporting data. Description of the direction of approach for site generated traffic and diagrams showing the traffic assignment to the road network serving the site for the appropriate time periods. Analysis of Future Conditions With Development Forecast daily and peak hour of the generator traffic volumes on the highway network in the study area, site entrances and internal roadways, tabulated and presented on diagrams. Analyses for intersections and roadways identified by VDOT. Delay and Level of Service (LOS) are tabulated and LOS presented on diagrams for each lane group. When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities exist or are planned. Administrative Guidelines July 2008  ITEM PROVIDED OR NOT APPLICABLE (NA) Recommended Improvements Description and diagram of the location, nature, and extent of proposed improvements, with preliminary cost estimates as available from VDOT. Description of methodology used to calculate the effects of travel demand management (TDM) measures, if proposed, with supporting data. Analyses for all proposed and modified intersections in the study area under the forecast and site traffic. Delay, and Level of Service (LOS) are tabulated and LOS presented on diagrams for each lane group. For intersections expected to be signalized, MUTCD Signal Warrant analysis or ITE Manual for Traffic Signal Design, as determined by VDOT, presented in tabular form. When the type of development proposed would indicate significant potential for walking, bike or transit trips either on- or off-site, analyses of pedestrian and bicycle facilities, and bus route(s) and segment(s) tabulated and presented on diagrams, if facilities or routes exist or are planned. Conclusions Clear, concise description of the study findings. NOTES: ____________________________________________________________________ SIGNED: ____________________________________ DATE: ______________ VDOT Representative PRINT NAME: _______________________________ VDOT Representative PAYMENT DATE 12/01/2023 COLLECTION STATION Engineering/Inspections RECEIVED FROM Hope Tree Family Services City of Salem P.O. Box 869 Salem, VA 24153 BATCH NO. 2024-00002961 RECEIPT NO. 2024-00057909 CASHIER Krystal Graves DESCRIPTION Printed by: Loretta Prillaman Page 1 of 1 12/08/2023 08:52:03 AM PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT CD LAND USE Land Use Application Fees $1,000.00 rezoning - 860 Mount Vernon Lane - Hope Tree Total Cash $0.00 Total Check $1,000.00 Total Charge $0.00 Total Wire $0.00 Total Other $0.00 Total Remitted $1,000.00 Change $0.00 Total Received $1,000.00 $1,000.00Total Amount: Customer Copy LEGAL DESCRIPTION OF PROPERTY TO BE REZONED Beginning at a point at the intersection of the North line of West Carrollton Avenue and the East line of North Broad Street, thence along the East line of North Broad Street N 27°07'26" W a distance of 405.00' to a point at the terminus of North Broad Street; thence S 62°50'44" W a distance of 220.00' to a point; thence N 27°07'26" W a distance of 56.58' to a point; thence S 65°21'08" W a distance of 20.97' to a point; thence N 60°42'55" W a distance of 39.80' to a point; thence S 65°51'41" W a distance of 177.30' to a point; thence S 66°49'50" W a distance of 165.36' to a point; thence N 27°06'48" W a distance of 127.34' to a point; thence S 60°36'41" W a distance of 49.06' to a point; thence N 29°18'28" W a distance of 127.22' to a point; thence N 27°59'13" W a distance of 401.04' to a point; thence S 61°59'55" W a distance of 12.00' to a point; thence N 71°49'41" W a distance of 152.51' to a point; thence N 60°22'31" E a distance of 118.03' to a point; thence N 19°56'17" W a distance of 1088.42' to a point on the South line of Interstate 81; thence along the South line of Interstate 81 N 51°21'30" E a distance of 390.06' to a point; thence N 59°46'44" E a distance of 100.89' to a point; thence N 42°21'32" E a distance of 100.52' to a point; thence N 52°01'06" E a distance of 380.85' to a point at the intersection of the South line of Interstate 81 and the West line of Red Lane; thence along the West line of Red Lane S 08°26'28" E a distance of 365.95' to a point; thence S 08°55'13" E a distance of 83.12' to a point; thence with a curve turning to the left with an arc length of 353.82', with a radius of 320.00', with a chord bearing of S 40°35'45" E, with a chord length of 336.07', to a point; thence S 72°16'18" E a distance of 141.44' to a point; thence with a non-tangent curve turning to the right with an arc length of 318.24', with a radius of 710.00', with a chord bearing of S 58°42'30" E, with a chord length of 315.58', to a point; thence S 45°54'08" E a distance of 839.41' to a point ; thence S 67°53'11" W a distance of 9.99' to a point; thence S 22°06'49" E a distance of 315.70' to a point; thence leaving the West line of Red Lane S 60°35'11" W a distance of 190.10' to a point; thence S 22°06'49" E a distance of 100.00' to a point; thence S 37°19'34" E a distance of 95.13' to a point; thence S 28°44'42" E a distance of 122.90' to a point on the North line of West Carrollton Avenue; thence along the North line of West Carrollton Avenue S 62°51'48" W a distance of 676.02' to a point; which is the point of beginning, having an area of 2,714,568 square feet, 62.318 acres, being known as part of tax map number 44-3-10 and lying in the City of Salem, Virginia. Item # 6E Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 MEETING DATE: January 22, 2024 AGENDA ITEM: Consider a request authorizing the City Manager to finalize and execute a Performance Agreement between Graham White Manufacturing Company, a subsidiary of Wabtec, the City of Salem, and the Economic Development Authority of the City of Salem. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: Graham White Manufacturing (a subsidiary of Wabtec) will be expanding operations in Salem with a minimum of two million dollars in investment and 38 new jobs. The City and City’s Economic Development Authority (EDA) have worked with Graham White to provide support enabling this opportunity. The EDA has approved the attached performance agreement. Council must similarly approve. STAFF RECOMMENDATION: Staff recommends Council authorize the City Manager to finalize and execute this performance agreement. {00535190.DOCX } LOCAL ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT This Performance Agreement is made and entered into as of the ___ day of ___________, 2023, by, between, and among CITY OF SALEM, VIRGINIA, a municipal corporation of the Commonwealth of Virginia (the “City”), the ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, a political subdivision of the Commonwealth of Virginia (the “Authority”), and GRAHAM WHITE MANUFACTURING COMPANY, a Virginia Corporation (the “Company”; collectively, the “Parties”). RECITALS: WHEREAS, the Company owns and operates a manufacturing facility at 1242 Colorado Street, Salem VA 24153 (the “Facility”), and will make a Capital Investment in taxable machinery and tools; and WHEREAS, the Company expects to add 38 new jobs to its existing work force in conjunction with the Capital Investment; and WHEREAS, the Company has requested economic development grants and assistance through the Authority to assist with financing the costs of the expansion of its Facility; and WHEREAS, the City and the Authority recognize that the Company’s expansion will promote economic development in the City and provide additional tax revenue, employment opportunities, and contribute to the vitality of the region; and WHEREAS, the stimulation of additional tax revenue and economic activity to be generated by the Capital Investment and creation of new jobs constitute valid public purposes for the expenditure of public funds and is the animating purpose for the Grant: WITNESSETH: NOW THEREFORE, in consideration of the foregoing premises, the mutual benefits, promises, and undertakings of the parties to this Agreement as set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties covenant and agree as follows: I. Definitions. For the purposes of this Agreement, the following terms have the following meanings, unless the context or manifest purpose of this Agreement indicate otherwise: Capital Investment means a new capital expenditure by the Company that results in an increase in the value of taxable machinery and tools at the Facility, as compared to the base year 2023, in the target amount set forth below, net of machinery and tools taken out of service as part of the new investment. Performance Date is October 12, 2026. II. Target Amount. The Company will operate the Facility in the City and make a Capital Investment of not less than $2,000,000 as of the Performance Date. {00535190.DOCX } III. Incentive Grant. A. Amounts The Authority will make grants to the Company in the following amounts: For the taxable year after the Capital Investment is made, a machine and tool tax grant in the amount of $25,000. For the next taxable year, a machine and tool tax grant in the amount of $25,000. B. Mechanics Not later than September 30th of the year following payment of the tax on the Capital Investment, the Company will request the funds using a form provided by the City (see Exhibit A). The City will then make an appropriation to the Authority in the amount of the grant due under subsection III.A above. The Authority will appropriate and pay over all such funds to the Company not later than December 31 of the same year. C. Disqualifying Factors (1) If any tax due and payable to the City becomes delinquent, unless the delinquency is determined not to be the fault of the Company, as authorized by Section 58.1 -3916 of the Code of Virginia, 1950, as amended the Company will be disqualified from receiving further grants. (2) If the Company does not make the Capital Investment by the Performance Date, at the Authority’s option, (i) the Company will refund the full amount of any tax grants received, or (ii) the Authority may extend the Performance Date. Upon payment of a refund, the Company will have no further obligations under this Agreement. IV. Reporting. For the purposes of verifying the accuracy of reports of taxable investment, and for no other purpose, the Company hereby waives its protections under Section 58.1 -3 of the Code of Virginia, 1950, as amended, and authorizes the Commissioner of the Revenue for the City of Salem, Virginia, to provide verification to the City and the Authority from her records; provided, however, that such disclosure shall not waive the protections of § 58.1-3 as to any other person, nor authorize the City or the Authority to disclose such information to any other person. V. Notices. Any notices required or permitted to be given under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of same in the United States by First-Class U.S. Mail, certified, postage prepaid, or by customary commercial overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by addressee): If to Company, to: Graham White Manufacturing Company 1242 Colorado Street Salem, VA 24153 With a copy to: Wabtec Corporation 30 Isabella Street, 3rd Floor Pittsburgh, PA 15212 Attn: Legal Department {00535190.DOCX } Attn: Douglas Agner, VP and General Manager If to the Authority, to: Economic Development Authority of the City of Salem 114 North Broad Street Salem, Virginia 24153 Attn: David Robbins, Chair With a copy to: Authority Counsel Guynn Waddell, P.C. 415 S. College Ave Salem, VA 24153 Attn: Jim H. Guynn, Jr., Esq. If to the City, to: City of Salem, VA 114 North Broad Street Salem, Virginia 24153 Attn: City Manager With a copy to: City Attorney Guynn Waddell, P.C. 415 South College Avenue Salem, Virginia 24153 Attn: Jim H. Guynn, Jr., Esq. The addresses set forth in this section may only be amended by sending written notice to all other parties of a change of address, without need of signed amendment to this Agreement. VI. Miscellaneous. Indemnity. The Company agrees to indemnify and hold the Authority, the City, and their officers, directors, and employees free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorney’s fees, on account of any claims by or any injury or damage to any persons or property to the extent resulting from any actions, omissions, or activities of the Company or its agents, employees or representatives arising out of or connected in any way to any of the matters involved in this Agreement or its performance. Integration. This Agreement, including the exhibits hereto, constitutes the full and complete agreement of the Parties respecting its subject matter, and any prior or contemporaneous agreements or understandings, written or oral, are hereby merged into and superseded by the provisions of this Agreement. This Agreement may only be amended or supplemented by a subsequent writing of equal dignity except where expressly set forth herein. This Agreement may not be assigned by a Party without the prior written consent of the other Parties. No covenants of officials. No covenant, agreement or obligation contained in this Agreement shall be deemed to be a covenant, agreement or obligation of any present or future director, officer, employee or agent of the Authority or the City in his or her individual capacity, and neither City officials nor the directors of the Authority nor any officer, employee or agent thereof executing this Agreement or any related instrument shall be liable personally on this Agreement or such instrument or be subject to any personal liability or accountability by reason of the execution and delivery thereof. No director, officer, employee or agent of the Authority or the City shall incur any personal liability with respect to any other action taken by him or her pursuant to this Agreement or the Industrial Development and Revenue Bond Act or any of the transactions contemplated hereby or thereby, provided he acts in good faith. {00535190.DOCX } Not a pledge of full faith and credit. Any obligation of the City to pay, set aside, or otherwise appropriate funds for performance of this Agreement shall be construed to be subject to appropriation, and shall not be construed to be in derogation of Article VII § 10 of the Virginia Constitution. THE OBLIGATIONS OF THE AUTHORITY UNDER THIS AGREEMENT ARE NOT GENERAL OBLIGATIONS OF THE AUTHORITY BUT ARE LIMITED OBLIGATIONS PAYABLE SOLELY FROM THE REVENUES AND RECEIPTS DERIVED BY THE AUTHORITY FROM THE C ITY PURSUANT TO THIS AGREEMENT. THE OBLIGATIONS OF THE AUTHORITY AND THE CITY HEREUNDER SHALL NOT BE DEEMED TO CONSTITUTE A DEBT OR A PLEDGE OF THE FAITH AND CREDIT OF THE COMMONWEALTH OF VIRGINIA OR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE AUTHORITY AND THE CITY. Rule of construction for dates. If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the Commonwealth of Virginia, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references in this Agreement to a “day” or “days” shall refer to calendar days and not business days. Choice of law. This Agreement shall be construed according to the laws of the Commonwealth of Virginia without regard to its principles of conflicts of laws. The Parties consent to exclusive venue and jurisdiction in any state or federal court of competent jurisdiction within the Commonwealth of Virginia. Attorneys’ fees. The Parties agree that, except as specifically provided in this Agreement, if any Party pursues legal action to enforce the terms of this Agreement, the American Rule shall apply and each Party shall bear its own attorneys’ fees and expert costs and no fee shifting shall occur. Drafter & Severability. This Agreement has been jointly drafted by the Parties, and is to be construed as jointly drafted and not be construed against any of the Parties as the drafter. This Agreement is severable, and if any provision is found to be invalid by any court of competent jurisdiction, the remainder shall survive. The section and paragraph headings in this Agreement are for convenience of reference only and do not modify or restrict any provisions hereof and shall not be used to construe any provisions of this Agreement. Covenant of Authority. All Parties warrant that the signatories below have full authority, and have undertaken such legal actions as may be necessary to ensure such authority, to bind the entities of which they are representatives to the full extent permitted by law. Company agrees that, during the term of this Agreement, it shall not allow its corporate existence to lapse or its certificate of authority in the Commonwealth of Virginia to be revoked or cancelled at any time. This Agreement may be executed by facsimile, electronic or original signature of the parties and in counterparts which, assuming no modification or alteration, shall constit ute an original and when taken together, shall constitute one and the same instrument. Time of the Essence. Time is of the essence of all obligations set forth herein for which a time is stated. {00535190.DOCX } Waiver. The failure of any Party to this Agreement to insist upon strict compliance with any term herein shall not be construed to be a waiver of that requirement. Assignment of Agreement. Any obligation under this Agreement may be assigned to a third party with the prior written consent of all Parties and upon such terms as may be set forth in such consents. Any such assignment, however, shall not relieve the Company from any of its obligations under this Agreement. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be construed to be an original and production of all of which shall not be necessary to prove the contents of this Agreement. IN WITNESS WHEREOF, see the following signatures, of even date herewith: [SIGNATURES ON FOLLOWING PAGE] {00535190.DOCX } CITY OF SALEM, VIRGINIA: City Manager Approved as to legal form: City Attorney ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA Chairman GRAHAM WHITE MANUFACTURING COMPANY Douglas C. Agner VP and General Manager Item # 6F Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 MEETING DATE: January 22, 2024 AGENDA ITEM: Authorize the City Manager to enter into an agreement with Norfolk Southern related to the removal of railroad track crossings at three locations in the City for a line that is no longer in service. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: Norfolk Southern owns a rail line section that is no longer in service. This section includes rail crossings of City streets. Norfolk Southern is amenable to removal of the tracks crossing East Main Street at the intersection with Kessler Mill Road, Texas Street near the intersection with Electric Road, and Roanoke Boulevard near the intersection of Electric Road. However, in order to move forward, they have requested that the City agree: 1. Norfolk Southern will remove the rails from the intersection and the City will patch/pave the streets as necessary. 2. At any time in the future that the railroad deems this section to be viable for use, the City will mill the pavement at the intersection and Norfolk Southern will be responsible for reinstalling the tracks. Removing the tracks at these crossings will improve the condition of the streets for vehicular traffic. While the potential exists for reactivation of the lines in the future, this is not a through rail line section and has limited viability based on their costs to upgrade/maintain the section. STAFF RECOMMENDATION: Staff recommends Council authorize the City Manager to provide a written agreement with Norfolk Southern for removal of the tracks at these intersections. Item # 6G Date: 1/22/2024 AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN THE COMMUNITY ROOM AT THE SALEM CIVIC CENTER, 1001 ROANOKE BOULEVARD, SALEM, VIRGINIA 24153 MEETING DATE: January 22, 2024 AGENDA ITEM: Authorize the City Manager or his designee to execute a Memorandum of Understanding (MOU) with Roanoke County to provide transportation services to citizens and visitors in Salem to utilize the McAfee Knob Trailhead Shuttle. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: Roanoke County currently contracts a third-party to operate a shuttle service to McAfee Knob from the Park & Ride located at I-81 exit 140. In order to expand opportunities for Salem citizens and visitors to access this shuttle from the downtown area, City and County staff have developed an MOU by which designated shuttle pickup locations would be established at 601 East Main Street (Longwood Park) and parking lot owned by the City at 101 South Broad Street. This service will be provided on demand with pickup and drop off provided at these locations. There is no cost to the City for the shuttle. Providing easy accessibility to regional outdoor amenities such as McAfee Knob enhances the existing opportunities for citizens and visitors to experience the vibrancy of the downtown area and outdoor recreational amenities. The City Attorney has reviewed and approved this MOU. STAFF RECOMMENDATION: Staff recommends Council authorize the City Manager or his designee to execute this agreement. Memorandum of Understanding Between the City of Salem and Roanoke County for use of the McAfee Knob Trailhead Shuttle On this ____ day of January, 2024, in accord with the authority set forth in Section 15.2-1300 of the Code of Virginia, Roanoke County, Virginia (“County”), a political subdivision of the Commonwealth of Virginia, and the City of Salem (“Salem”), Virginia, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia, have collaborated to provide transportation services to citizens and visitors in Salem to utilize the McAfee Knob Trailhead Shuttle (“Shuttle”). Riders will use the Shuttle in an on-demand capacity for transport from defined locations in the City of Salem to the McAfee Knob Trailhead parking lot located in Roanoke County or identified shuttle stops only. The County and Salem agree to the following terms for use of the McAfee Knob Trailhead Shuttle in Salem: 1. Shuttle will be operated by a third-party vendor under a contractual agreement with the County. 2. County assumes no responsibility for riders who board or disembark in Salem. 3. Salem shall not bear any cost for the Shuttle. 4. All fares collected from Shuttle riders will be the property of the County to offset the operational costs of the service not covered by grant funding. 5. Shuttle service will be provided on Fridays, Saturdays, and Sundays with occasional Mondays for holidays (“Service Days”) for the periods March 1 through December 1, 2024, and March 7 through June 30, 2025. 6. The Shuttle will operate on Service Days from 7 a.m.to 7 p.m. (“Service Hours”). Service Hours may vary due to Daylight Savings time and available daylight hours. 7. County reserves the right to modify S ervice Hours and Service Days as conditions warrant. 8. The Shuttle will pick up and discharge riders at the following locations in Salem: 601 East Main Street (Longwood Park) and 101 South Broad Street, Salem, VA 24153. 9. Salem will allow for the installation of shuttle stop signs at each location and will be responsible for any cost associated with the installation. Roanoke County will provide the shuttle stop signs at no charge to Salem. 10. This agreement shall remain in effect until June 30, 2025, unless either party terminates the Agreement prior to its expiration in writing with a 30-day notice. 11. The terms of this Agreement shall only be modified with the mutual, written agreement of County and Salem. 12. Notices under this Agreement shall be sent to: Paula Benke, Transit Planner Max Dillon, Planner I County of Roanoke City of Salem 5204 Bernard Drive 21 S. Bruffey Street Roanoke, Virginia 24018 Salem, Virginia 24153 pbenke@roanokecountyva.gov msdillon@salemva.gov (540) 283-8931 (540) 375-3032 ROANOKE COUNTY, VIRGINIA By: ______________________________________ Date: _________ Assistant County Administrator CITY OF SALEM, VIRGINIA By: _________________________________________ Date: ________ Assistant City Manager Item #6H 1/22/2024 January 22, 2024 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Blue Ridge Behavioral Healthcare Recommend appointing Denise King to replace Ann Tripp for the remainder of a three-year term ending December 31, 2024. Real Estate Tax Relief Review Board Recommend re-appointing Daniel Hart for a three-year term ending February 14, 2027. Western Virginia Regional Industrial Facility Authority (WVRIFA) Recommend appointing Chris Dorsey to replace H. Robert Light as a full member for a four-year term ending February 3, 2028, and appointing H. Robert Light as an alternate for a four-year term ending February 3, 2028. Vacancies Blue Ridge Behavioral Healthcare Need one member to complete remainder of three-year term ending December 31, 2024. Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS January 22, 2024 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Vacant (replace Ann Tripp) 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-26 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-26 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-28 Patrick Snead 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 David Botts 1-01-29 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-26 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-28 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-28 Jeff Zoller 3-1-28 Steve Belanger 11-13-28 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: Vacant MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Kevin Meeks Joshua Vaught Amy Cole Jasmin Lawson Cathy Brown Sarah Watkins Howard Shumate Leigh Frazier Courtenay Alleyne Heather Gunn Chris Park Mark Chadwick Parent Rep-Vacant Vacant Sue Goad Chrissy Brake Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Joe Curran . 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley(INACTIVE) Term of Office: Unlim ited PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-25 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-25 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-27 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE RIVER BLUEW AY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-24 Dee King 6-30-26 James W. Wallace, III 6-30-24 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years H. Robert Light 12-14-27 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate Vacant Rosemarie Jordan ROANOKE VALLEY GREENW AY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-26 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-27 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 Rachel Thompson 12-31-26 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-25 (vacant - full-time alternate) MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: Vacant 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: H. Robert Light WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) Tommy Miller 2-3-26 H. Robert Light 2-3-24 Crystal Williams (Alternate) 2-3-26 Vacant (Alternate) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-24 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley Vacant Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber