HomeMy WebLinkAbout1/8/2024 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, January 8, 2024, 6:30 PM
Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion I tems
1) Discussion of C itizen C omment Requests
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing at the same meeting.
B.Minutes
C onsider acceptance of the December 11, 2023, Work Session and Regular Meeting minutes.
C .F inancial Reports
C onsider acceptance of the Statement of Revenues and Expenditures for the five months
ending November 2023.
5.Old Business
6.New Business
A.Amendment to the Zoning Ordinance
Hold public hearing and consider adoption of ordinance on first reading for the request of
E2ST John, LLC , property owner, for rezoning the property located at 68 St. J ohn Road (Tax
Map # 155-2-2.1) from HBD Highway Business District to HM Heavy Manufacturing
District. (Advertised in the December 28, 2023, and J anuary 4, 2024, issues of the Salem
Times-Register.) (Recommend approval; see page 2 of Planning C ommission
minutes.) STA FF REPO RT
B.Amendment to the Zoning Ordinance
Hold public hearing and consider adoption of ordinance on first reading for the request of
Poindexter SW Florida, LLC, property owner, for rezoning the property located at 2105–2121
Apperson Drive (Tax Map # 281-1-2.2) from BC D Business Commerce District to HBD
Highway Business District. (Advertised in the December 28, 2023, and J anuary 4, 2024,
issues of the Salem Times - Register.) (Recommend approval; see page 3 of Planning
C ommission minutes.) STAFF REPORT
C .Approv al of Electric Rates
C onsider adoption of Resolution 1461 amending the Electric Rate Tariffs. Audit - Finance
C ommittee
D.Update Special Regulatory Tax Rate on Electric Utility Bills
C onsider request to update Special Regulatory Tax Rate on Electric Utility Bills. Audit -
Finance C ommittee
E.Quick Lube Oil Change
C onsider setting bond for erosion and sediment control and landscaping and physical
improvements for Quick Lube Oil C hange. Audit - Finance Committee
F.St. John Road Common Development P lan
C onsider setting bond for erosion and sediment control and landscaping for St. J ohn Road
C ommon Development Plan. Audit - Finance C ommittee
G.B oards and Commissions
C onsider appointments to various boards and commissions.
7.Adjournment
Item #4B
Date: 1/08/2024
City Council Meeting
MINUTES
Monday, December 11, 2023, 6:30 PM
Work Session 5:30 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
AMENDED AGENDA
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on December 11, 2023, at 5:31 p.m., there being present the following
members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace,
III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones,
and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with
Rob Light, Interim City Manager and Clerk of Council; Rosemarie B. Jordan,
Director of Finance; Crystal Williams, Assistant to the City Manager; Laura Lea
Harris, Deputy Clerk of Council; John Aldridge, CPA/Partner, Brown Edwards;
and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session.
2. New Business
A. Discussion Items
1) Review proposed Legislative Agenda.
2) Review of proposed Capital Reserve policy
3) Overview of Annual Comprehensive Financial Report - Brown Edwards -
John Aldridge
Mr. Light read the proposed Resolution 1460 and it was noted that a number of
localities were including a small number of items on their Legislative Agendas.
This resolution will be shared with Salem's Representatives in the Virginia General
Assembly expressing Salem City Council's official position on matters holding
importance. Council discussed the various points included and questions were
Item #4B
Date: 1/08/2024
asked. The final consensus was that the resolution would be presented as proposed
in the Regular meeting this evening.
Ms. Jordan distributed for Council's review a copy of the proposed Capital
Reserves policy. She explained that smaller Capital projects are generally taken
from the Operating Fund, funds are borrowed for larger projects, and this policy is
geared toward mid-level projects. In addition, Ms. Jordan gave some examples of
types of projects that would be included in each level of Capital project. She shared
the formula included in the proposal for calculating the Capital Reserve fund
balance. The practice of the City of Salem is to keep six months of reserves.
Council was asked to review the proposal and give feedback to Mr. Light or Ms.
Jordan and to bring this to Council in the early part of 2024 for adoption.
John Aldridge, with Brown Edwards, stated that he had met with the Audit-
Finance Committee on Friday, December 8, and he went over the Annual
Comprehensive Financial Report in detail. The state requires that the audit be
presented in a public meeting and approved before being certified and filed with
the state prior to December 15. The City of Salem received a clean report. He
noted that this includes the Salem City Schools and the Economic Development
Authority. He shared detailed explanations of specific items throughout the
report. He noted one finding related to State funds that has been resolved. Mr.
Wallace pointed out that there were some very interesting statistics included in the
last few pages of the report and requested that Mr. Aldridge make note of the plan
for Reserve funds for the citizens present at the Regular meeting this evening.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at 6:20 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order
at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph
Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor,
presiding together with Rob Light, Interim City Manager and Clerk of Council;
Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of
Community Development; Mike Stevens, Director of Communications; and Jim
Guynn, City Attorney.
2. Pledge of Allegiance
Item #4B
Date: 1/08/2024
3. Bid Openings, Awards,
Recognitions
Jim Wallace motioned to add item 6M to the agenda for this evening. Hunter
Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing at the same meeting.
Ronald Thompson, 1000 West Riverside Drive, addressed Council along with his
son, Matthew Thompson. Matthew distributed a copy of a letter from the City
Attorney to an attorney who has been assisting Mr. Thompson for Council to
review. Mr. Thompson requested to know if there was any chance of enlisting the
City's help in dealing with issues on his property caused by drainage and erosion.
He reviewed the details of the process and history of his situation for Council. His
son, Matthew, also spoke and shared concern about the conditions on the property
from erosion and the condition of the hill behind the house.
Mr. Jones said that he would come by and look at the situation.
Mayor Turk asked if Mr. Guynn or Mr. Van Allman had been able to review the
information involved with this.
Mr. Van Allman noted that he had worked with City Manager Taliaferro on this and
that this began prior to his employment with the City. He was informed that the
berm was still in place, with trees growing in the berm, and that this was resolved.
Mayor Turk indicated that she had seen pictures of this on GIS and it appeared that
the berm was still in place. She noted again that Councilman Jones will be going to
the property to see what the situation is. She asked Mr. Thompson what year he
built the barn.
Mr. Thompson replied that he built his barn in 1992. He added that he had also put
the road in and until about six years ago when the neighbor removed the berm, he had
not had to add any gravel. He added that he has to keep gravel on hand now for
ongoing repairs and that at times through the year the house is unable to be
accessed.
Mayor Turk noted that because this is a private road this comes down to the
Item #4B
Date: 1/08/2024
ownership.
Matthew Thompson concurred but added that they felt that the City had allowed
the neighbor to remove soil and erosion measures that were mandatory for
construction and that the City bore some responsibility because of the easement.
Mayor Turk asked if there were any further details that they needed to be aware of.
Mr. Guynn indicated that prior to writing the letter he had spoken with the City
Engineer and the City Manager and the conclusion that was reached was that this
was not a City issue.
Mayor Turk stated that Mr. Jones would look into this and visit the property to
assess, but at this point with the information in hand, it appears that this was a
situation between two property owners.
Mr. Thompson noted again the details of the easement not being recorded and
paperwork being lost and beseeched Council for help.
Mayor Turk restated that Mr. Jones would come look at the situation and that if
this were a matter between two property owners it would be between them to work
out.
Matthew Thompson stated that the problem was that the easement belonged to the
City of Salem and that it was the City's responsibility to maintain it.
Mr. Thompson interjected that actually this was the responsibility of the
Homeowner's Association, but that because the City did not record the berm and
holding pond on his deed, all that had been done was that the homeowner had
leveled his yard and that there was no proof on his deed or land plot that reflected
the original situation.
Mayor Turk requested that they give Mr. Jones a chance to go look at the situation
and come back to review the information with Council and City Staff.
Mayor Turk noted that some new Police Officers were with us that she had missed
recognizing at the beginning of the meeting. She requested that they stand and
introduced themselves. Officer Gardner, Officer Ingordino, and Field Training
Officer Pinkston from the Salem City Police Department introduced themselves.
Council expressed appreciation to the Officers for working for the City of Salem to
protect our citizens. Mayor Turk told them that they were free to leave if they were
on duty.
John Breen, 142 Bogey Lane, shared with Council that a survey is "a chief primary
Item #4B
Date: 1/08/2024
research method for garnering valid and measurable community feedback" and noted
characteristics that he felt were part of effective surveys. He noted observations
that he had made in relation to the Survey that had been drafted as part of the
process for the Comprehensive Plan that is currently in progress. He expressed
concern of specific weaknesses that he saw with this survey's validity, clarity, key
information, and usefulness. He included for Council a copy of a survey created by
Roanoke College's Institute for Policy and Opinion Research for Council's review.
Mr. Breen requested that Council "engage the Institute to review the City's survey
and to ascertain what would constitute a more useful and statistically valid survey."
Emily Paine Carter, 335 N. Broad Street, noted that the first item on Salem's
Mission Statement is preservation. She reiterated some of the previously expressed
concerns of citizens regarding the potential development of Hope Tree property:
traffic and speeding, sewage and water problems, pollution, loss of charm and
historic value, and additional services that would be required. She also noted the
mental and physical values of greenspace. She requested that Council carefully
consider all sides of the situation before making any decisions.
Lisa Chappell Miller, 405 Apperson Drive, was the last citizen to address Council
this evening. She shared some of the recent home sales in Salem that she had
facilitated and what all but one of these buyers were looking for in Salem: single-
family living with the possibility of creating a multi-generational home with a nice
outdoor space to enjoy. These experiences have caused her to reflect on zoning and
the Comprehensive Plan. She expressed that currently, Salem's zoning does not
allow for some of the alternative housing that people are looking for. She noted
that the Code should be allowing for Accessory Dwelling Units (ADUs) on
properties large enough to accommodate them, and separate utility hookups for
those units when it makes sense to do so. She also indicated that Salem should be
allowing homeowners to create living space in their homes for aging parents or adult
children and should be allowed to have a kitchen and bathroom on the same floor. If
this space is not being used by a family member, the owner should be able to rent it,
especially in a college town. She also indicated that consideration should be given
to allowing short-term rentals, or Air BnBs in areas consistent within walking
distance to amenities, not in the middle of a neighborhood. She applauded the new
development evolving at Valleydale. In addition, concern was expressed about the
affordability of some rental options and that there is a shortage of affordable housing
that people are searching for in Salem. She asked that Council slow down the
process and take a look at the needs of the citizens before making decisions on the
redevelopment of Hope Tree. She noted that a petition was being circulated and
that the overdevelopment of one of Salem's last natural spaces in an established,
historic neighborhood and adding businesses, restaurants, and a hotel, while
eliminating green spaces seemed counterintuitive.
Item #4B
Date: 1/08/2024
B. Minutes
Consider acceptance of the November 27, 2023, Regular Meeting minutes.
The minutes were approved as written.
5. Old Business
A. Amendment to the City Code - Chapter 66 Signs
Consider adoption of ordinance on second reading amending Chapter 66,
Article I, In General, Section 66-7, Nonconforming signs and 66-9, Removal
of signs no longer advertising existing bona fide business, of the CODE OF
THE CITY OF SALEM, VIRGINIA pertaining to signs. (Approved on first
reading at the November 27, 2023, meeting.)
Mr. Van Allman stated that no correspondence had been made available to him
concerning any change or of a positive or negative nature.
William Jones motioned to adopt on second reading ordinance amending Chapter
66, Article I, In General, Section 66-7, Nonconforming signs and 66-9, Removal of
signs no longer advertising existing bona fide business, of the CODE OF THE
CITY OF SALEM, VIRGINIA pertaining to signs. H Hunter Holliday seconded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
B. Amendment to the City Code - Chapter 106 Zoning
Consider adoption of ordinance on second reading amending Chapter 106,
Zoning, Article II District Regulations, Sections 106-208.2, 106-214.2, 106-
216.2, and 106-218.2, pertaining to permitted uses; Section 106-216.3
pertaining to site development regulations; Article III Use & Design
Standards, section 106-304.21 pertaining to short term rentals; section 106-
316.3 pertaining to accessory uses, residential; Article IV Development
Standards, section 106-404 pertaining to parking requirements; and Article
VI Definitions and use types, section 106-600 pertaining to definitions of the
CODE OF THE CITY OF SALEM, VIRGINIA. (Approved at the
November 27, 2023, Council meeting except Section 106-406.25 which was
continued until the March 25, 2024, Council meeting.)
William Jones motioned to adopt ordinance on second reading amending Chapter
106, Zoning, Article II District Regulations, Sections 106-208.2, 106-214.2, 106-
216.2, and 106-218.2, pertaining to permitted uses; Section 106-216.3 pertaining to
site development regulations; Article III Use & Design Standards, section 106-
304.21 pertaining to short term rentals; section 106-316.3 pertaining to accessory
uses, residential; Article IV Development Standards, section 106-404 pertaining to
Item #4B
Date: 1/08/2024
parking requirements; and Article VI Definitions and use types, section 106-600
pertaining to definitions of the CODE OF THE CITY OF SALEM, VIRGINIA.
Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
C. Amendment to the City Code - Chapter 74 Streets, sidewalks and other
public places
Consider adoption of ordinance on second reading amending Chapter 74,
Streets, Sidewalks, and Other Public Places, Article IV, Numbering of houses
and buildings, Section 74-101(c) pertaining to assigning addresses, and Section
74-103 pertaining to placing of address numbers, of the CODE OF THE CITY
OF SALEM, VIRGINIA. (Approved on first reading at the November 27,
2023, meeting.)
Randy Foley motioned to adopt on second reading ordinance amending Chapter 74,
Streets, Sidewalks, and other Public Places, Article IV Numbering of houses and
buildings, section 74-101(c) pertaining to assigning addresses, and Section 74-103
pertaining to placing of address numbers of the CODE OF THE CITY OF
SALEM, VIRGINIA. H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
D. Amendment to the City Code - Chapter 94 Nuisance Ordinance
Consider adoption of ordinance on second reading amending Chapter 94,
Nuisances, Section 94-3, Declaration of nuisances; abatement required, of the
CODE OF THE CITY OF SALEM, VIRGINIA pertaining to
trees. (Approved on first reading at the November 27, 2023, meeting.)
Randy Foley motioned to adopt on second reading ordinance amending Chapter 94,
Nuisances, Sections 94-3, Declaration of nuisances; abatement required, pertaining
to trees of the CODE OF THE CITY OF SALEM, VIRGINIA. H Hunter
Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
6. New Business
A. Annual Comprehensive Financial Report
Presentation of the Annual Comprehensive Financial Report for the year ended
June 30, 2023. Audit - Finance Committee
Item #4B
Date: 1/08/2024
Vice-Mayor Wallace invited Mr. Aldridge forward to comment on the Annual
Comprehensive Financial report for the past year.
John Aldridge, Brown Edwards, noted that the audit process begins in May and ends
at the end of November. It is required by State Code that the Audit results be
presented in a public meeting. He indicated that this report included the City of
Salem, The EDA, and the Salem School System. Mr. Aldridge reported that an
unmodified or clean opinion was issued, which was as good as it gets. He noted that
they had to test the City's compliance with Federal expenditures and the City was
found to be in compliance with all programs that were tested. Mr. Aldridge also
noted that, as discussed previously, over the past years, through prudent
management, a General Fund balance had been built up that has about nine months
of Reserves. He indicated that about six months should be kept. He applauded
Salem for looking at this and developing a plan. The plan will be to start setting
aside funds for Capital projects. This would enable the City to avoid taking on
debt for some large projects, and, if a project were small enough, funds could be
taken out of the General Fund. He stated that this would enable Salem to continue
to strengthen their financial position. Mr. Aldridge thanked Rosie Jordan and staff
for their hard work and noted that the Finance staff puts this report together where
previously Brown Edwards did the entire report.
Mayor Turk noted that they had been able to speak with Mr. Aldridge in Work
Session and ask questions.
Council thanked Mr. Aldridge and Ms. Jordan and staff for all the work in putting
this report together.
Mr. Wallace shared for the citizens benefit that the City was very healthy financially
and in a very strong position that they could feel comfortable with.
The report was received by Council.
B. Appropriation of Funds
Consider request to appropriate additional RSTP funding and local funding for
the Elizabeth Campus Greenway. Audit - Finance Committee
James Wallace motioned to accept the additional Regional Surface Transportation
Program funds of $996,861 and to appropriate $996,861 to the Capital Projects
Federal Grants revenue account and to the Elizabeth Campus Greenway account.
Also, to appropriate $151,317 to the Capital Projects Transfer from General Fund
account and to the Elizabeth Campus Greenway account. In addition, appropriate
$151,317 to the General Fund Designation of Beginning Fund Balance account and
to the Transfer To Capital Projects account. Additional funds were required in
Item #4B
Date: 1/08/2024
addition to those appropriated in March 2020 due to significant inflation subsequent
to the original appropriation. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
C. Appropriation of Funds
Consider request to accept and appropriate the FY24 Staffing Recognition
Grant from Virginia 911 Services Board. Audit - Finance Committee
James Wallace motioned to accept the $47,500 grant from the Virginia 911 Services
Board for one-time bonuses to telecommunicators and appropriate $47,500 in state
grant revenue, Police State Grants account. Increase the expenditure budget for
Communication Center’s full-time salaries account by $45,000 and part-time
salaries account by $2,500. These funds will be used to provide full-time
telecommunicators and PSAP supervisors a one-time bonus of $2,500 and part-time
telecommunicators a one-time bonus of $1,250. No local match is required. Randy
Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
D. Appropriation of Funds
Consider request to appropriate additional Smart Scale Funding and local
funding for Downtown Improvements. Audit - Finance Committee
James Wallace motioned to accept the additional Smart Scale funding of $366,012
and appropriate $366,012 to the Capital Projects Federal Grants revenue account
and to the Downtown Improvement – E Main St/Market St to Thompson
expenditure account. In addition, appropriate $1,444,796 to the Capital Projects
Transfer from General Fund account and to the Downtown Improvement – E Main
St/Market St to Thompson expenditure account. Also, appropriate $1,194,796 to the
General Fund Designation of Beginning Fund Balance account and to the Transfer
To Capital Projects account. Additional funds were required in addition to those
appropriated in March 2020 due to significant inflation subsequent to the original
appropriation. The additional Smart Scale funding and local funding will allow the
City to complete a portion of the streetscape and intersection improvements in
Downtown from Market Street to Thompson Memorial. William Jones seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
E. Appropriation of Funds
Consider request to accept and appropriate the FY24 Enterprise GIS Software
Item #4B
Date: 1/08/2024
Grant form Virginia 911 Services Board. Audit - Finance Committee
James Wallace motioned to accept the $3,000 grant from the Virginia 911 Services
Board and appropriate $3,000 in the Police state grant revenue account to support
GIS software needs. Increase the expenditure budget for Communication Center’s
state grant account by $3,000. No local match is required. William Jones seconded
the motion.
F. Appropriation of Funds
Consider request to re-appropriate funding for a Building Inspections vehicle.
Audit - Finance Committee
James Wallace motioned to re-appropriate fund balance of $35,000 to the
Designation of Beginning Fund Balance account and the Motor Vehicles and
Equipment account for Building Inspections to purchase a vehicle approved and
ordered in FY23 for which the dealer was unable to fulfill the order. William Jones
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
G. Appropriation of Funds
Consider request to appropriate General Fund reserves for streetscape
improvements for the development at the former Valleydale Plant. Audit -
Finance Committee
As part of the performance agreement between the City of Salem, the Economic
Development Authority of the City of Salem, and Valleydale Catalyst LLC, the
City agreed to spend up to $1,500,000 for streetscape and related utility
improvements to support the development at the former Valleydale Plant.
Mr. Wallace noted that the City expects to recover all of it as the Valleydale
development progresses and the City starts to receive taxes, etc.
James Wallace motioned to appropriate $1,500,000 to the Designation of Beginning
Fund Balance account and to the Transfer to Capital Projects account in the
General Fund. Also, appropriate $1,500,000 to the Transfer from General Fund
account and to the Valleydale Streetscape Improvements account in the Capital
Projects Fund. Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
Item #4B
Date: 1/08/2024
H. Appropriation of Funds
Consider request to amend the School Operating Fund and School Grants Fund
budgets as approved by the School Board on November 14, 2023. Audit -
Finance Committee
James Wallace motioned to approve the School Board’s appropriation changes of
$322,131 to the Operating Fund and $1,222,014 to the Grants Fund, as amended at
the November 14, 2023, School Board meeting. William Jones seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
I. Appropriation of Funds
Consider request to amend the School Operating Fund, School Grants Fund,
and School Cafeteria Fund budgets as approved by the School Board on
October 10, 2023. Audit - Finance Committee
James Wallace motioned to approve the School Board’s appropriation changes of
$44,234 to the School Operating Fund, $747,769 to the School Grants Fund, and
$4,306 to the School Cafeteria Fund, as approved by the School Board at their
October 10, 2023, School Board meeting. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
J. Abstract of Votes
Receive the Abstract of Votes cast at the General Election held on November 7,
2023.
Mayor Turk noted that no action was required, and that Council accepted the
Abstract of Votes.
K. 2024 Legislative Package
Consider adoption of Resolution 1460 adopting a Legislative Program for the
2024 session of the Virginia General Assembly and petitioning the General
Assembly to favorably consider the issues and topics addressed herein.
Mayor Turk noted that over the past six weeks, Council had discussed different
topics that they felt were important for the General Assembly, our delegates, and our
senators to support. Council has had several meetings with our representatives and
the list has been reduced to be consistent with what some of the other localities are
suggesting.
Item #4B
Date: 1/08/2024
Mayor Turk asked Mr. Wallace to read the list of priorities and he read the list from
Resolution 1460.
Mr. Wallace noted that these six items are what Council considered important for
our local goals were:
1) Support and promote efforts for funding to enable runway extension and other improvements for the Roanoke-Blacksburg Regional Airport.
2) Support and direct funding towards expansion of the Catawba Hospital.
3) Commitment to transportation projects in the region including the widening of all north and south lanes of Interstate 81 from Christiansburg to Daleville and additional funding necessary to adequately maintain and repair roads in the City.
4) Reverse legislation passed in the 2021 General Assembly regular
session that requires localities to hold local elections in November.
5) Consider positively, priorities and positions made by the Salem
School Board. (See attached).
6) Carefully consider those recommendations set forth by the Virginia Municipal League in its 2024 Legislative Program.
Renee Turk motioned to adopt the Legislative Program for the 2024 session of
the Virginia General Assembly and petitioning the General Assembly to
favorably consider the issues and topics addressed as read from Resolution
1460. H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
L. City Manager Appointment
Consider the appointment of a new City Manager and approval of an
employment agreement between the City Manager of the City of Salem and the
City of Salem.
Mayor Turk thanked the Berkley Group for their assistance in the recruitment and
interview process of the candidates who applied for the position of City Manager for
the City of Salem. She noted that there were a number of applicants interested in
the position and that the Berkley Grouped helped in narrowing these down to four
that Council interviewed. She shared that Council was proud to announce that City
Council would be hiring Chris Dorsey for the position of City Manager. He was
present this evening, and Mayor Turk asked him to stand.
Mayor Turk motioned to appoint Chris Dorsey as City Manager for the City of
Item #4B
Date: 1/08/2024
Salem. Randy Foley seconded the motion.
Jim Wallace motioned to amend the motion to add the authorization of the Mayor to
sign the employment agreement with Mr. Dorsey. Hunter Holliday seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
City Council welcomed Mr. Dorsey.
M. City Holiday
Consider addition of Tuesday, December 26, 2023, as a City holiday for
employees.
Mr. Wallace clarified that Tuesday, December 26, 2023, was the date being referred
to.
Mayor Turk noted that this was a one-time addition for this year only.
Mr. Light noted that the holiday trash collection schedule had already been posted
and that this would not impact the holiday trash collection schedule.
Renee Turk motioned to add December 26, 2023, as a City holiday this year for
City employees. Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
7. Adjournment
Mayor Turk shared on behalf of Salem City Council that they wanted to wish
everyone a very happy holiday season and quality time with family and friends. She
encouraged citizens to shop locally.
The meeting was adjourned at 7:25 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-23 6,924,326$ -$ 0%-$ -$
General Property Taxes 47,435,126 13,909,532 29% 12,299,246 1,610,286
Other Local Taxes 27,410,800 6,561,267 24% 6,309,038 252,229
Permits and Licenses 356,740 114,814 32% 149,979 (35,165)
Fines and Forfeitures 119,000 41,254 35%46,861 (5,607)
Revenue from Use of Money and Property 5,332,180 3,389,954 64% 928,756 2,461,198
Charges for Services 3,680,126 1,331,500 36% 1,294,856 36,644
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,316,667 42% 1,580,000 (263,333)
Payment in Lieu of Taxes from Water Fund 145,395 61,876 43%64,726 (2,850)
Miscellaneous Revenue 582,500 195,555 34% 304,818 (109,263)
Non-Categorical Aid 3,690,450 377,601 10% 415,396 (37,795)
Shared Expenses 1,711,395 526,287 31% 482,619 43,668
Categorical Aid 9,257,853 2,481,584 27% 2,000,453 481,132
Non-Revenue Receipts 23,823 27,826 117%3,180 24,646
Transfer From Other Funds 5,396,700 5,319,145 99% 9,588,202 (4,269,057)
Total Revenues 115,226,414 35,654,862 31% 35,468,129 186,733
Expenditures:
General Government 10,028,336 4,131,644 41% 3,941,778 189,866
Judicial Administration 3,163,592 1,231,396 39% 1,050,679 180,717
Public Safety 25,817,645 9,626,511 37% 8,543,908 1,082,603
Public Works 14,008,351 4,830,192 34% 3,695,518 1,134,674
Health and Welfare 6,492,410 2,090,662 32% 1,734,140 356,522
Education 25,651,617 12,326,157 48% 11,866,406 459,751
Parks, Recreation and Cultural 8,945,684 3,065,331 34% 2,869,348 195,983
Community Development 3,633,635 1,549,242 43% 2,451,444 (902,202)
Non-Departmental 16,466,738 10,594,537 64% 11,765,765 (1,171,228)
Contingency 1,018,406 - 0%- -
Total Expenditures 115,226,414 49,445,672 43% 47,918,986 1,526,686
Revenues Over/(Under) Expenditures -$ (13,790,810)$ (12,450,857)$ (1,339,953)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Five Months Ending November 30, 2023
Item #4C
Date: 1/08/2024
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2021 -2024
FY 2021 FY 2022 FY 2023 FY 2024
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2021 -2024
FY2021 FY2022 FY2023 FY2024
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2021 -2024
FY2021 FY2022 FY2023 FY2024
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending November 30, 2023
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2023 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ -$
American Rescue Plan Act Funding-NEU 26,250,208 26,250,208 - 26,250,208 - 5,319,145
ARPA - VA Tourism Recovery Program 70,000 35,000 - 35,000 35,000 3,755
ARPA - Sports Marketing Incentive Program 25,650 5,500 - 5,500 20,150 -
ARPA - Law Enforcement Grant Program 215,000 121,502 - 121,502 93,498 121,502
Total Revenues 31,475,281 31,326,633 - 31,326,633 148,648 5,444,402
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 61,925 - 61,925 8,075 30,680
Sports Marketing Incentive Program 25,650 11,115 - 11,115 14,535 5,615
Law Enforcement Grant Program 215,000 149,849 55,323 205,172 9,828 149,849
Transfer to General Fund 31,160,631 31,160,631 - 31,160,631 - 5,319,145
Total Expenditures 31,475,281$ 31,387,520$ 55,323$ 31,442,843$ 32,438$ 5,505,289
Fund Balance, November 30, 2023 (60,887)$
City of Salem, Virginia
Debt Outstanding
For Period Ending November 30, 2023
Schedule F
Balance Principal Balance
7/1/2023 Issuances Payments 11/30/2023
City Debt Outstanding
2011 Union First Market Refunding Bonds 379,962$ -$ (379,962)$ -$
2013 Public Improvement Bonds 977,550 - (89,425) 888,125
2016B Public Improvement Bonds 441,146 - - 441,146
2019 Public Improvement Bonds 4,273,000 - - 4,273,000
2020 Public Improvement Bonds 1,935,000 - - 1,935,000
2020 Public Improvement Refunding Bonds 4,703,652 - - 4,703,652
2021 Public Improvement Refunding Bonds 1,166,000 - - 1,166,000
2022B Public Improvement Bonds 14,491,000 - - 14,491,000
Total City Debt Outstanding 28,367,310 - (469,387) 27,897,923
School Debt Outstanding
2011 Union First Market Refunding Bonds 665,038 - (665,038) -
2012A Public Improvement Bonds 4,772,500 - (477,250) 4,295,250
2013 Public Improvement Bonds 3,012,450 - (275,575) 2,736,875
2020 Public Improvement Bonds 23,565,000 - - 23,565,000
Total School Debt Outstanding 32,014,988 - (1,417,863) 30,597,125
Total Debt Outstanding 60,382,298$ -$ (1,887,250)$ 58,495,048$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending November 30, 2023
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2023 21,420,610$
Revenues:
Federal Grants 12,009,855$ 1,604,490$ -$ 1,604,490$ 10,405,365$ 11,411$
State Grants 17,515,640 1,650,425 - 1,650,425 15,865,215 25,922
Proceeds From Debt Issuance 42,015,146 42,015,145 - 42,015,145 1 -
Interest Income 683,190 804,495 - 804,495 (121,305) 121,305
Transfer From General Fund 25,423,186 25,118,212 - 25,118,212 304,974 5,262,949
Total Revenues 97,647,017 71,192,768 - 71,192,768 26,454,249 5,421,587
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 -
Fire Station #2 Renovations 432,000 16,256 - 16,256 415,744 10,024
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Fire Station #1 Renovations 545,000 3,055 - 3,055 541,945 3,055
Fire Station #3 Renovations 378,000 3,055 - 3,055 374,945 3,055
Colorado St Bridge Replacement 11,778,826 847,245 5,595,614 6,442,859 5,335,967 49,639
Apperson Drive Bridge Replacement 9,784,451 762,394 31,828 794,222 8,990,229 14,391
Jury Room Expansion 400,000 38,128 693 38,821 361,179 5,895
Apperson Drive Bridge Repairs #1800 682,432 69,800 4,972 74,772 607,660 69,800
Hanging Rock Battlefield Phase 2 1,420,310 1,431,719 21,435 1,453,154 (32,844) 574
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 158,378 39,970 198,348 906,052 -
Moyer Sports Complex Renovation 27,922,667 16,922,071 8,993,368 25,915,439 2,007,228 4,548,528
Mason Creek Greenway Phase 3 2,610,681 173,266 303,868 477,134 2,133,547 -
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) -
Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 -
Civic Center West Field Lighting Upgrades 250,000 - 246,473 246,473 3,527 -
Kiwanis Park Wall Pads 110,000 - - - 110,000 -
Library Lawn Special Events Space 500,000 - - - 500,000 -
Flood Mitigation-CFPF 78,962 57,064 21,898 78,962 - 47,789
Downtown Impr - E Main St/Union St 2,504,140 2,208,379 167,897 2,376,276 127,864 197,363
Downtown Impr - E Main St/Market St 3,629,869 210,132 5,200 215,332 3,414,537 4,069
Downtown Impr - E Main St/White Oak 2,311,825 19,693 42,238 61,931 2,249,894 3,413
Capital Projects Local Reserve 67,811 - - - 67,811 -
Downtown Improvements Reserve 90,350 - - - 90,350 -
Excess Local Funding Reserve 2,356,800 - - - 2,356,800 -
Transfer to Schools-2020 Bonds 27,000,000 26,323,373 - 26,323,373 676,627 124,503
Total Expenditures 97,647,017$ 49,432,669$ 15,856,394$ 65,289,063$ 32,357,954$ 5,082,098
Fund Balance, November 30, 2023 21,760,099$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 46,790,745$ 18,063,401$ 39%17,865,269$ 198,132$
Other Electric Revenue 654,799 165,376 25%155,258 10,118
Reserve for Encumbrances 1,707,820 - 0%- -
Appropriated from Net Position 3,300,000 - 0%- -
Total Operating Revenues 52,453,364 18,228,777 35%18,020,527 208,250
.
Operating Expenses
Other Power Generation - Operation 150,000 24,024 16%54,834 (30,810)
Other Power Generation - Maintenance 73,846 40,604 55%6,562 34,042
Purchased Power 28,030,000 11,219,209 40%10,008,040 1,211,169
Transmission - Operation 9,736,000 4,248,674 44%3,773,475 475,199
Transmission - Maintenance 41,339 3,853 9%8,400 (4,547)
Distribution - Operations 1,142,527 501,951 44%421,715 80,236
Distribution - Maintenance 1,541,782 686,398 45%641,715 44,683
Customer Service 662,562 271,786 41%253,783 18,003
Administration & General - Operation 2,641,681 146,574 6%568,849 (422,275)
Administration & General - Maintenance 239,359 140,859 59%89,107 51,752
Depreciation - 676,079 0%584,940 91,139
Capital 4,858,117 296,522 6%453,291 (156,769)
Contingency 176,151 - 0%- -
Total Operating Expenses 49,293,364 18,256,533 37%16,864,711 1,391,822
Income (loss) Before Transfers 3,160,000 (27,756) 1,155,816 (1,183,572)
Transfers (Payment in Lieu of Taxes)(3,160,000) (1,316,667) 42%(1,580,000) 263,333
Income (loss)-$ (1,344,423)$ (424,184)$ (920,239)$ Income (loss)-$ (2,688,846)$ (848,368)$ (1,840,478)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Five Months Ending November 30, 2023
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 3,152,659$ 43%3,099,921$ 52,738$
Other Revenue 459,899 175,252 38%140,421 34,831
Water Federal Grants Revenue - - 0%800 (800)
Reserve for Encumbrances 761,826 - 0%- -
Appropriated from Net Position 1,320,000 - 0%- -
Total Operating Revenues 9,941,725 3,327,911 33%3,241,142 86,769
.
Operating Expenses
Salaries of Personnel 986,455 391,186 40%398,942 (7,756)
Fringe Benefits 465,075 178,944 38%170,541 8,403
Contractual Services 687,733 232,652 34%231,113 1,539
Printing and Binding 2,500 24 1%- 24
Advertising 1,000 - 0%- -
Utilities 421,200 165,470 39%163,646 1,824
Communications 5,800 1,669 29%2,299 (630)
Insurance 38,000 1,786 5%7,679 (5,893)
Travel and Training 9,800 1,510 15%2,114 (604)
Miscellaneous 65,730 41,439 63%41,899 (460)
Materials and Supplies 317,076 127,963 40%80,245 47,718
Depreciation - 355,454 0%356,210 (756)
Capital 516,451 70,608 14%551,529 (480,921)
Contingency 155,423 - 0%- -
Total Production Expenses 3,672,243 1,568,705 43%2,006,217 (437,512)
Salaries of Personnel 750,853 237,724 32%218,439 19,285
Fringe Benefits 361,704 111,508 31%96,450 15,058
Contractual Services 905,688 344,731 38%332,009 12,722
Printing and Binding - 136 0%- 136
Communications 4,950 2,263 46%2,479 (216)
Insurance 32,000 - 0%- -
Lease/Rent of Equipment 2,000 500 25%679 (179)
Travel and Training 8,300 1,098 13%2,223 (1,125)
Miscellaneous 30,530 12,532 41%12,083 449
Miscellaneous Credits (255,000) (150,655) 59%(128,650) (22,005)
Materials and Supplies 157,374 74,181 47%50,458 23,723
Depreciation - 75,182 0%45,325 29,857
Capital 2,531,668 72,820 3%980,145 (907,325)
Interest Obligations 1,594,020 81,220 5%99,362 (18,142)
Total Distribution Expenses 6,124,087 863,240 14%1,711,002 (847,762)
Income (loss) Before Transfers 145,395 895,966 (476,077)1,372,043
Transfers (Payment in Lieu of taxes)(145,395)(61,876) 43%(64,726) 2,850
Income (loss)-$ 834,090$ (540,803)$ 1,374,893$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Five Months Ending November 30, 2023
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 2,927,548$ 42%2,889,440$ 38,108$
Other Revenue 149,896 56,172 37%79,969 (23,797)
Reserve for Encumbrances 797,365 - 0%- -
Total Operating Revenues 7,944,261 2,983,720 38%2,969,409 14,311
.
Operating Expenses
Salaries of Personnel 853,377 298,335 35%308,302 (9,967)
Fringe Benefits 402,342 145,366 36%135,673 9,693
Contractual Services 3,661,280 1,021,695 28%1,000,898 20,797
Printing and Binding 1,500 487 32%- 487
Advertising 1,500 - 0%- -
Utilities 4,500 1,419 32%1,340 79
Communications 14,850 5,585 38%8,588 (3,003)
Insurance 18,500 - 0%- -
Lease/Rent of Equipment 3,000 501 17%679 (178)
Travel and Training 12,000 2,550 21%4,371 (1,821)
Miscellaneous 39,030 18,550 48%15,874 2,676
Miscellaneous Credits (325,000) (72,757) 22%(82,374) 9,617
Materials and Supplies 86,289 21,364 25%20,417 947
Depreciation - 589,708 0%571,320 18,388
Capital 1,359,778 106,242 8%70,049 36,193
Interest Obligations 1,666,581 17,751 1%17,200 551
Contingency 144,734 - 0%- -
Total Operating Expenses 7,944,261 2,156,796 27%2,072,337 84,459
Income (loss) before Transfers - 826,924 897,072 (70,148)
Income (loss)-$ 826,924$ 897,072$ (70,148)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Five Months Ending November 30, 2023
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 359,850$ 173,355$ 48%192,415$ (19,060)$
Box office shows 1,500,000 641,017 43%961,963 (320,946)
Catering and concessions - - 0%67,589 (67,589)
Merchandise and commissions 177,500 159,793 90%91,607 68,186
Static advertising 55,000 16,250 30%11,750 4,500
Miscellaneous income 15,000 9,438 63%5,648 3,790
Interest Income - 694 0%122 572
Salem Fair 603,000 609,818 101%537,970 71,848
Reserve for encumbrances 309,197 - 0%- -
Appropriated from Net Position 100,500 - 0%- -
Total Operating Revenues 3,120,047 1,610,365 52%1,869,064 (258,699)
Operating Expenses
Salaries of personnel 1,421,099 580,146 41%572,589 7,557
Fringe benefits 571,127 199,837 35%182,672 17,165
Maintenance and contractual services 287,134 97,597 34%85,080 12,517
Printing and binding 500 - 0%1,000 (1,000)
Advertising 23,000 2,227 10%10,534 (8,307)
Utilities 295,000 135,606 46%136,565 (959)
Communications 13,900 4,061 29%5,653 (1,592)
Insurance 28,500 - 0%- -
Leases and Rentals 3,200 - 0%- -
Travel and training 8,150 6,447 79%5,372 1,075
Miscellaneous 99,268 42,810 43%38,295 4,515
Show expense 1,296,992 756,090 58%750,457 5,633
Fair expense 546,100 624,734 114%558,839 65,895
Materials and supplies 81,500 12,062 15%12,076 (14)
Capital 1,093,563 267,177 24%21,535 245,642
Depreciation - 113,826 0%114,572 (746)
Total Operating Expenses 5,769,033 2,842,620 49%2,495,239 347,381
Income (loss) Before Transfers (2,648,986)(1,232,255) (626,175)(606,080)
Transfers 2,648,986 771,244 29%670,487 100,757
Income (loss)-$ (461,011)$ 44,312$ (505,323)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Five Months Ending November 30, 2023
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 516,682$ 342,451$ 66%317,609$ 24,842$
Concessions 137,833 40,500 29%42,946 (2,446)
Moyer Concessions 25,000 - 0%- -
Salem High Concessions 6,606 4,310 65%468 3,842
Total Operating Revenues 686,121 387,261 56%361,023 26,238
.
Operating Expenses:
Salaries of personnel 289,671 110,240 38%98,570 11,670
Fringe benefits 111,668 38,968 35%25,743 13,225
Contractual services 9,465 2,639 28%6,220 (3,581)
Printing and binding 300 - 0%- -
Laundry and Cleaning 2,500 - 0%- -
Communications 200 73 37%65 8
Insurance 1,800 - 0%- -
Travel and training - 179 0%- 179
Miscellaneous 19,216 10,159 53%86,421 (76,262)
Materials and supplies 203,081 100,850 50%116,862 (16,012)
Capital 60,000 5,084 8%- 5,084
Depreciation - 1,562 0%1,826 (264)
Total Catering Expenses 697,901 269,754 39%335,707 (65,953)
Salaries of Personnel 53,832 16,359 30%11,236 5,123
Fringe Benefits 18,808 2,909 15%2,264 645
Contractual services 4,000 6,810 170%3,160 3,650
Miscellaneous 150 15 10%16,019 (16,004)
Materials and Supplies 27,500 8,641 31%11,538 (2,897)
Total Concessions Expenses 104,290 34,734 33%44,217 (9,483)
Salaries of Personnel 9,745 - 0%- -
Fringe Benefits 4,484 - 0%- -
Contractual services 2,500 - 0%- -
Materials and Supplies 13,329 - 0%- -
Total Moyer Expenses 30,058 - 0%- -
Salaries of Personnel 2,272 702 31%- 702
Fringe Benefits 209 305 146%- 305
Contractual - 1,005 0%- 1,005
Materials and Supplies 1,807 1,570 87%- 1,570
Total Salem High Expenses 4,288 3,582 84%- 3,582
Income (loss) Before Transfers (150,416)79,191 (18,901)98,092
Transfers 150,416 - 0%- -
Income (loss)-$ 79,191$ (18,901)$ 98,092$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Five Months Ending November 30, 2023
Catering
Concessions
City of Salem, Virginia
Water and Sewer Capital Fund
Statement of Revenues and Expenditures
For Period Ending November 30, 2023
Schedule M
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2023 10,218,902$
Revenues:
Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ 3,356,098$
Total Revenues 13,575,000 13,575,000 - 13,575,000 - 3,356,098
Expenditures:
North Salem Water Improvements 6,200,000 - - - 6,200,000 -
Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 -
Wiley Ct Sewer Improvements 375,000 - - - 375,000 -
Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ -
Fund Balance, November 30, 2023 13,575,000$
Schedule N
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 7,846,412$ 6,036,231$ 1,810,181$
Revenue
Premiums Paid - City 6,060,000 1,954,668 32% 1,790,578 164,090
Premiums Paid - School 5,240,000 1,711,529 33% 1,513,279 198,250
Premiums Paid - Retirees 765,000 299,678 39% 297,186 2,492
Dental Premiums Paid 591,050 199,306 34% 195,935 3,371
Interest Earnings 90,000 123,457 137% 3,507 119,950
Miscellaneous 5,000 3,060 61% - 3,060
Total Year to Date Revenues 12,751,050 4,291,698 34% 3,800,485 491,213
Expenses
Health Claims 11,545,772 3,502,809 30% 3,049,358 453,451
Dental Claims 591,050 176,674 30% 164,800 11,874
Employee Health Clinic 511,332 112,939 22% 101,990 10,949
Consulting Services 96,896 28,420 29% 28,313 107
Miscellaneous 6,000 4,170 70% 3,889 281
Total Year to Date Expenses 12,751,050 3,825,012 30% 3,348,350 476,662
Ending Net Position -$ 8,313,098$ 6,488,366$ 1,824,732$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Three Months Ending October 31, 2023
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending November 30, 2023
Schedule O
FV as a
Cash Value Net Change Fair Value % of
11/30/2023 in Fair Value 11/30/2023 Portfolio
Demand & Time Deposits
Concentration Account 55,228,537$ -$ 55,228,537$ 33.3%
Payroll Account 10,589 - 10,589 0.0%
Revenue Recovery Account 10,119 - 10,119 0.0%
Utility Billing Account 41,110 - 41,110 0.0%
Box Office Account 1,059,437 - 1,059,437 0.6%
Held as Fiscal Agent of:
Cardinal Academy 1,113,253 - 1,113,253 0.7%
Court Community Corrections 1,579,214 - 1,579,214 1.0%
Held on Behalf of:
Economic Development Authority 483,335 - 483,335 0.3%
Total Demand & Time Deposits 59,525,594 - 59,525,594 35.9%
Investments
Local Government Investment Pool (LGIP) 104,514,912 - 104,514,912 63.3%
VA State Non-Arbitrage Program (SNAP) 1,524,395 - 1,524,395 0.9%
Held on Behalf of:
Economic Development Authority LGIP 144,092 - 144,092 0.1%
Total Investments 106,183,399 - 106,183,399 64.3%
Total Deposits and Investments 165,708,993$ -$ 165,708,993$ 100.2%
Item #6A
Date: 1/08/2024
AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD IN COUNCIL CHAMBERS
AGENDA ITEM: Amendment to the Zoning Ordinance
Hold public hearing and consider adoption of ordinance on first
reading for the request of E2ST John, LLC, property owner, for
rezoning the property located at 68 St. John Road (Tax Map # 155-
2-2.1) from HBD Highway Business District to HM Heavy
Manufacturing District. (Advertised in the December 28, 2023, and
January 4, 2024, issues of the Salem Times -
Register.) (Recommend approval; see page 2 of Planning
Commission minutes.)
SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD Highway Business District
Land Use Plan Designation: Industrial
Existing Use: Vacant
Proposed Use: Lease Space – Flexible Warehouse with Office Space
The subject property consists of a 0.932-acre tract of land which currently sits within the HBD
Highway Business District designation. To provide a bit of history, this parcel is a portion of
the original St. John Place Commerce Center, designed to be a flexible industrial development.
It is one of two remaining vacant parcels along Electric Road, on the southside of St. John Road.
Formerly zoned HM Heavy Manufacturing, this request seeks to return it to the HM Heavy
Manufacturing classification. This parcel is currently vacant.
The applicant plans to develop this parcel in a similar nature to the flexible commercial lease
space which is currently being constructed at 105 St. John Road. As depicted on the concept
plan, the proposed development will be accessed via St. John Road. This will include a 9,900
square foot building with a 20’ x 20’ loading dock. There will be 19 parking spaces included.
Access will be off St. John Road using a shared private access drive.
The Future Land Use Map (FLUM) identifies this area as industrial which is consistent with the
proposed utilization of the property.
REQUIREMENTS:
The proposal meets the requirements of Section 106-220.3. Site development regulations for
HM.
Planning Commission Meeting
MINUTES Wednesday, December 13, 2023, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street:
WORK SESSION
1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at
6:00 p.m. on December 13, 2023; there being the members of said Commission, to wit:
Vicki G. Daulton, Chair; Denise P. King, Vice Chair, Reid Garst, Neil L. Conner, and
Jackson Beamer; together with Mary Ellen Wines, Planning & Zoning Administrator;
Charles E. Van Allman, Jr., Director of Community Development; Maxwell S. Dillon,
Planner; and Jim Guynn, City Attorney; and the following business was transacted: Chair
Daulton called the meeting to order at 6:03 p.m. and reported that this date, place and time
had been set for the Commission to hold a work session.
2. New Business
A. Discussion of items on the December agenda 1. 68 St. John Road 2. 2105-2121 Apperson Drive
A discussion was held regarding the items on the December agenda.
B. Introduction of items on the January 2024 agenda 1. 1236 West Main Street 2. 301 Carey Avenue 3. 416 Electric Road 4. 860 Mount Vernon Lane
Items for the January 2024 agenda were introduced, and a discussion was held.
3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none,
adjourned the work session at 6:53 p.m.
REGULAR SESSION
1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held
after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street,
Salem, Virginia, at 7:07 p.m., on December 13, 2023. Notice of such hearing was published
in the November 2 and 9, 2023, issues of the "Salem Times Register," a newspaper
published and having general circulation in the City of Salem. All adjacent property owners
were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Jim Guynn, City
Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon, City
Planner; and Charles E. Van Allman, Jr., Director of Community Development, and the
following business was transacted:
A. Pledge of Allegiance
2. Consent Agenda
Denise King motioned appointment of Mary Ellen Wines, Zoning and Planning
Administrator, secretary pro tem. Jackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
A. Minutes Consider acceptance of the minutes from the November 15, 2023, work session and
regular meeting. Jackson Beamer motioned approve minutes as amended. Neil Conner seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
3. New Business
A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of E2ST John, LLC, property owner, for
rezoning the property located at 68 St. John Road (Tax Map # 155-2-2.1) from HBD
Highway Business District to HM Heavy Manufacturing District.
Staff noted the following:
The subject property consists of a 0.932-acre tract of land which currently sits within the HBD
Highway Business District designation. To provide a bit of history, this parcel is a portion of
the original St. John Place Commerce Center, designed to be a flexible industrial development.
It is one of two remaining vacant parcels along Electric Road, on the southside of St. John
Road. Formerly zoned HM Heavy Manufacturing, this request seeks to return it to the HM
Heavy Manufacturing classification. This parcel is currently vacant.
The applicant plans to develop this parcel in a similar nature to the flexible commercial lease
space which is currently being constructed at 105 St. John Road. As depicted on the concept
plan, the proposed development will be accessed via St. John Road. This will include a 9,900
square foot building with a 20’ x 20’ loading dock. There will be 19 parking spaces included. Access will be off St. John Road using a shared private access drive.
The Future Land Use Map (FLUM) identifies this area as industrial which is consistent
with the proposed utilization of the property.
Barney Horrell, Brush Mountain Engineering, 3553 Carvins Cove Road, Salem, appeared
before the Commission on behalf of the property owner. He stated that the rezoning request is
consistent with what has been on the opposite side of St. John Road that Helm Building is
building. The proposed structure will be a 90x110 metal building. Access will be off of a
private, existing, shared access road.
A discussion was held regarding the private access road, address of the building, etc.
No other person(s) appeared before the Commission.
Neil Conner motioned to approve the request of E2ST John, LLC, property owner, for
rezoning the property located at 68 St. John Road (Tax Map #144-2-2.1) from HBD Highway
Business District to HM Heavy Manufacturing District. Denise King seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Poindexter SW Florida, LLC, property owner,
for rezoning the property located at 2105–2121 Apperson Drive (Tax Map # 281-1-2.2) from
BCD Business Commerce District to HBD Highway Business District.
Staff noted the following:
The subject property consists of a 1.473-acre tract of land which currently sits within the BCD Business Commerce District designation. To provide a bit of history, this parcel is a portion of the original 19-acre shopping center property that was that was purchased by Lewis-Gale. This property was rezoned from the commercial district B-3 to the current BCD
Business Commerce District to accommodate their needs.
This property is currently partially occupied by various commercial tenants or otherwise
vacant. In order to allow additional commercial uses such as restaurant and retail sales the property must be rezoned to a commercial district. Therefore, the petitioners are requesting the property be rezoned to HBD, Highway Business District.
The Future Land Use Map (FLUM) identifies this area as commercial which is consistent
with the proposed utilization of the property.
Ben Crew of Balzer and Associates, 1208 Corporate Circle, Roanoke, VA, representing the
property owners, appeared before the Commission and noted that the property owners are also
present at the meeting. He stated that the applicants purchased the property July of this year
and plan to continue the positive momentum within that center by increasing the quality of the
tenants in the space. During the process of trying to acquire new tenants, it was realized that in
the unique BCD district that retail and restaurants are not allowed--you can build a hotel, but
you cannot have retail space or a sub shop. The property is within the shopping center and is
bordered by HBD on two sides, BCD on one side, which is the childcare facility, and LM on
the other side, which is the zoning for Layman Candy Company. He stated that the owners
have met with staff previously due to prospective tenants not being able to obtain a business
license due to zoning restrictions, which is the reason for the rezoning request.
Vice Chair King stated that three units are vacant, and as a property owner, you want the
spaces rented. She also stated that when she stopped by the property, the existing tenants are excited about the potential for additional tenants to increase traffic.
Chair Daulton inquired if renovations are planned.
Mr. Crew stated that miscellaneous renovations such as roof items and painting, but nothing
additional is planned at this time.
A discussion was held regarding parking, easements, etc.
No other person(s) appeared related to the request.
Neil Conner motioned to approve request of Poindexter SW Florida, LLC, property owner,
for rezoning the property located at 2105-2121 Apperson Drive (Tax Map # 281-1-2.2)
from BCD Business Commerce District to HBD Highway Business District. Jackson
Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
4. Adjournment On motion by Member Beamer, seconded by Vice Chair, the meeting was
adjourned at 7:21 pm.
City Council meeting, January 8, 2024, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street
Tax Parcel 155-2-2.1 (68 St John Road)
BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of Tax
Parcel 155-2-2.2; thence following the Electric Road right-of-way line along a curve to the right with a
Radius of 2825.29 feet, Arc Length 133.49 feet, Chord Bearing of N 23° 21’ 51” E, and Chord Length of
133.48 feet to a point; thence continuing along the Electric Road right-of-way N 24° 43’ 04” E a distance
of 91.84 feet to a point; thence following the south side of the St John Road right-of-way along a curve
to the right with a Radius of 35.00 feet, Arc Length 52.30 feet, Chord Bearing of N 67° 31’ 48” E, and
Chord Length of 47.57 feet to a point; thence continuing along the St John Road right-of-way S 69° 39’
28” E a distance of 92.55 feet to a point; thence departing the St John Road right-of-way and following
the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG. 48-50, Slide 193) S 10° 07’ 00”
W a distance of 261.35 feet to a point; thence departing the cross-access easement and following the
north line of Tax Parcel 155-2-2.2 N 69° 39’ 28” W a distance of 187.89 feet to the point of BEGINNING,
and being known as Lot 13-A-3, containing 0.9316 acres, as shown on “Resubdivision Plat for Wiley
Development, LLC, Showing Lot 13-A, Resubdivision Plat for the St. John Place Commerce Center (P.B. 12
PG. 5-6, Slide 199)”, dated August 04, 2023, by Caldwell White Associates, recorded in the Clerk’s Office
of the Circuit Court of the City of Salem, Virginia in Plat Book 16, Pages 82-83, Slide 246.
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
155-2-2.1 68 ST JOHN RD E2ST JOHN LLC C/O STEPHEN MAGENBAUER 1819 ELECTRIC RD SUITE E ROANOKE VA 24018
155-2-1 72-76 ST JOHN RD ST JOHN PLACE LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018
155-2-2 80-84 ST JOHN RD ST JOHN PLACE LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018
155-2-2.2 744 ELECTRIC RD E3MAG LLC 1819 ELECTRIC RD SUITE E ROANOKE VA 24018
155-3-1 71 ST JOHN RD HELM BUILDING ENTERPRISES LTD 1491 SOUTHSIDE DR SALEM VA 24153
155-3-2 105 ST JOHN RD HELM BUILDING ENTERPRISES LTD 1491 SOUTHSIDE DR SALEM VA 24153
155-1-2 565 ELECTRIC RD MOUNT SINAI PROPERTIES - ELECTRIC RD LLC P O BOX 3096 SALEM VA 24153
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND
ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I,
Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended
in the following particular and no other, viz:
That the following described property in the City of Salem of E2ST John, LLC, property owner, located at 68
St. John Road (Tax Map # 155-2-2.1) be and the same is hereby changed from HBD Highway Buesiness District
to HM Heavy Manufacturing District, and the map referred to shall be changed in this respect and no other,
said property being described as follows:
BEGINNING at a point on the east side of the Electric Road right-of-way at the northwest corner of
Tax Parcel 155-2-2.2; thence following the Electric Road right-of-way line along a curve to the right
with a Radius of 2825.29 feet, Arc Length 133.49 feet, Chord Bearing of N 23° 21’ 51” E, and Chord
Length of 133.48 feet to a point; thence continuing along the Electric Road right-of-way N 24° 43’
04” E a distance of 91.84 feet to a point; thence following the south side of the St John Road right -of-
way along a curve to the right with a Radius of 35.00 feet, Arc Length 52.30 feet, Chord Bearing of N
67° 31’ 48” E, and Chord Length of 47.57 feet to a point; thence continuing along the St John Road
right-of-way S 69° 39’ 28” E a distance of 92.55 feet to a point; thence departing the St John Road
right-of-way and following the centerline of a 24’ cross-access easement (as recorded in P.B. 11, PG.
48-50, Slide 193) S 10° 07’ 00” W a distance of 261.35 feet to a point; thence departing the cross -
access easement and following the north line of Tax Parcel 155-2-2.2 N 69° 39’ 28” W a distance of
187.89 feet to the point of BEGINNING, and being known as Lot 13-A-3, containing 0.9316 acres, as
shown on “Resubdivision Plat for Wiley Development, LLC, Showing Lot 13-A, Resubdivision Plat
for the St. John Place Commerce Center (P.B. 12 PG. 5-6, Slide 199)”, dated August 04, 2023, by
Caldwell White Associates, recorded in the Clerk’s Office of the Circuit Court of the City of Salem,
Virginia in Plat Book 16, Pages 82-83, Slide 246
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6B
Date: 1/08/2024
AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD IN COUNCIL CHAMBERS
AGENDA ITEM: Amendment to the Zoning Ordinance
Hold public hearing and consider adoption of ordinance on first reading for
the request of Poindexter SW Florida, LLC, property owner, for
rezoning the property located at 2105– 2121 Apperson Drive (Tax
Map # 281-1-2.2) from BCD Business Commerce District to HBD
Highway Business District. (Advertised in the December 28, 2023,
and January 4, 2024, issues of the Salem Times-
Register.) (Recommend approval; see page 3 of Planning
Commission minutes.)
SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: BCD Business Commerce District
Land Use Plan Designation: Commercial
Existing Use: Multi-tenant building
Proposed Use: various commercial uses
The subject property consists of a 1.473-acre tract of land which currently sits within the BCD
Business Commerce District designation. To provide a bit of history, this parcel is a portion of
the original 19-acre shopping center property that was that was purchased by Lewis-Gale.
This property was rezoned from the commercial district B-3 to the current BCD Business
Commerce District to accommodate their needs.
This property is currently partially occupied by various commercial tenants or otherwise
vacant. In order to allow additional commercial uses such as restaurant and retail sales the
property must be rezoned to a commercial district. Therefore, the petitioners are requesting
the property be rezoned to HBD, Highway Business District.
The Future Land Use Map (FLUM) identifies this area as commercial which is consistent with
the proposed utilization of the property.
PAYMENT DATE
10/30/2023
COLLECTION STATION
Engineering/Inspections
RECEIVED FROM
Martha Poindexter
City of Salem
P.O. Box 869
Salem, VA 24153
BATCH NO.
2024-00002275
RECEIPT NO.
2024-00045598
CASHIER
Krystal Graves
DESCRIPTION
Printed by: Loretta Prillaman Page 1 of 1 11/02/2023 11:27:00 AM
PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT
CD LAND USE Land Use Application Fees $1,000.00
rezoning fee for 2105 Apperson Drive
Total Cash $0.00
Total Check $0.00
Total Charge $0.00
Total Wire $0.00
Total Other $1,000.00
Total Remitted $1,000.00
Change $0.00
Total Received $1,000.00
$1,000.00Total Amount:
Customer Copy
1 | Page
Legal Description – Parcel 281-1-2.2:
Beginning at a point on the East line of Gale Lane (private right of way, 175’ +/- from the
intersection of the aforementioned private right of way and the North line of Apperson
Drive;
Thence along the East line of Gale lane N 24 degrees 09' 00" E a distance of 204.02' to a
point;
Thence leaving the east line of Gale Lane S 65 degrees 51' 34" E a distance of 219.24' to
a point;
Thence S 24 degrees 09' 00" W a distance of 18.10' to a point;
Thence S 65 degrees 51' 34" E a distance of 22.17' to a point;
Thence S 08 degrees 08' 12" W a distance of 98.84' to a point;
thence S 16007' 24" W a distance of 46.38' to a point;
thence N 88 degrees 15' 48" W a distance of 118.09' to a point;
thence N 65 degrees 51' 00" W a distance of 165.99' to a point on the East line of Gale
Lane;
which is the point of beginning,
having an area of 50,615 +/- Square Feet, 1.162 acres, and being in the City of Salem,
VA.
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
281-1-2.2 2105-2121 APPERSON DR POINDEXTER SW FLORIDA LLC 2014 ELECTRIC RD # 236 ROANOKE VA 24018
281-1-2.1 2103 APPERSON DR TWO BOYS REALTY II LLC 5010 CELL TOWER DR ROANOKE VA 24018
282-4-1 2071 APPERSON DR ALINA LLC 97 DOE DR ROANOKE VA 24012
282-4-2 2069 APPERSON DR WILLIAM E BROWN JR JENNIFER G BROWN 3767 HARBORWOOD RD SALEM VA 24153
281-1-2.3 2131 APPERSON DR SMALL STEPS LEARNING ACADEMY INC 1224 PETERS CREEK RD NW ROANOKE VA 24017
281-1-2 2141-2167 APPERSON DR LAYMAN REAL ESTATE HOLDINGS LLC P O BOX 1015 SALEM VA 24153
281-1-2.4 2155 APPERSON DR LEWIS GALE MEDICAL CENTER LLC ATTN: REAL ESTATE DEPT ONE PARK PLAZA NASHVILLE TN 37203
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND
ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I,
Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended
in the following particular and no other, viz:
That the following described property in the City of Salem of Poindexter SW Florida, LLC, property owner,
located at 2105-2121 Apperson Drive (Tax Map # 281-1-2.2) be and the same is hereby changed from BCD
Business Commerce District to HBD Highway Business District, and the map referred to shall be changed in this
respect and no other, said property being described as follows:
Beginning at a point on the East line of Gale Lane (private right of way, 175’ +/- from the intersection of the
aforementioned private right of way and the North line of Apperson Drive; Thence along the East line of Gale
lane N 24 degrees 09' 00" E a distance of 204.02' to a point; Thence leaving the east line of Gale Lane S 65
degrees 51' 34" E a distance of 219.24' to a point; Thence S 24 degrees 09' 00" W a distance of 18.10' to a point;
Thence S 65 degrees 51' 34" E a distance of 22.17' to a point; Thence S 08 degrees 08' 12" W a distance of
98.84' to a point; thence S 16007' 24" W a distance of 46.38' to a point; thence N 88 degrees 15' 48" W a
distance of 118.09' to a point; thence N 65 degrees 51' 00" W a distance of 165.99' to a point on the East line of
Gale Lane; which is the point of beginning, having an area of 50,615 +/- Square Feet, 1.162 acres, and being in
the City of Salem, VA.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6C
Date: 1/08/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: January 8, 2024
AGENDA ITEM: Resolution approving the amended Electric Rate Tariffs
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Attached is a resolution approving the amended electric rate tariffs. City staff has
calculated the power cost adjustment (PCA) that is needed for electric bills beginning on
February 1, 2024, to be $0.033126 per kilowatt hour (KWH). The electric rate tariffs have
been updated to include this PCA. These updated tariffs, if approved, will become effective
for billing on or after February 1, 2024.
STAFF RECOMMENDATION:
Staff recommends approving the attached resolution approving the updated electric rate
tariffs to be effective for all bills issued on or after February 1, 2024.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JANUARY 8, 2024 :
RESOLUTION 1461
WHEREAS, the City of Salem owns and operates its own electric utility, regulated by locally
elected officials of the City for the benefit of its residents and businesses; and
WHEREAS, the City of Salem electric utility provides reliable service at rates for City
residents that are competitive with other municipal utilities; and
WHEREAS, the City has adopted a "Book of Electric Rates" that provides for electric charges
and other special terms and conditions applicable to electric customers of the City; and
WHEREAS, the City intends to amend this "Book of Electric Rates" by readopting Schedule
R.S. (Codes 01), Schedule S.W.S. (Code 06), Schedule S.G.S. (Code 04), Schedule M.G.S. (Codes 05,
75), Schedule L.G.S. (Codes 09, 79), Schedule L.P.S. (Codes 50, 51), Schedule A.F.L.S. (Code 56),
Schedule O.L. (Codes 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L and 39), Schedule N.M.
(Code 88), Schedule T.S., Virginia – Street Lighting Rates, Schedule P.C.A., ADDITIONAL FEES, and
Terms and Conditions of Service; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the City's "Book of
Electric Rates" is hereby amended in compliance with the above codes and terms and
conditions, copies of which are attached, and that the rates are adopted for use on all electric
utility bills rendered on or after February 1, 2024.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Page 1 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE R.S.
(Residential Electric Service)
CODE 01
AVAILABILITY OF SERVICE
Available for electric service through one meter to individual residential customers, including rural residential customers engaged
principally in agricultural pursuits.
MONTHLY RATE
Electric Base Charge................................................. $ 8.25 per month
Energy Charge
All metered KWH.................................. $ 0.107500 per KWH
Power Cost Adjustment
All KWH…………………………... $ 0.033126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MINIMUM CHARGE
This Schedule is subject to a minimum charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
This Schedule is available to rural and domestic customers engaged principally in agricultural pursuits where ser vice is taken through
one meter for residential purposes, as well as for the usual farm uses outside of the home, but service under this Schedule s hall not be extended
to operations of a commercial nature or operations such as processing, preparing or distributing p roducts not raised or produced on the farm,
unless such operation is incidental to the usual residential and farm uses.
Normally, this Schedule is available for single phase service only. However, at the City of Salem, Virginia's option, and sub ject to the
City of Salem, Virginia's Terms and Conditions of Service relating to the extension of service, three phase service may be pro vided to individual
residences under this Schedule, when all service on such Schedule is taken through one meter and usage is fo r domestic or agricultural purposes.
Where three phase power service is required and/or where motors or heating equipment are used for commercial or industrial p urposes, the
applicable power Schedule will apply to such power service.
Page 2 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE S.W.S.
(Sanctuary Worship Service)
CODE 06
AVAILABILITY OF SERVICE
Available to the synagogue or church building in which the sanctuary or the principal place of worship is located.
MONTHLY RATE
Electric Base Charge................................................. $ 10.00 per month
Demand Charge
All KW of Billing Demand............... $ 0.00 per KW
Energy Charge
All metered KWH.................................. $ 0.10900 per KWH
Power Cost Adjustment
All KWH…………………………... $ 0.033126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during
the month by a demand meter or indicator.
MINIMUM CHARGE
This Schedule is subject to a minimum charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Auxiliary buildings of church organizations, such as classrooms, day care centers, etc., are not eligible for t his rate unless electrical
wiring is integrated to the building wiring in which the sanctuary is located and all buildings are metered through one meter .
An exemption will be granted to Sanctuary Worship Service customers whose electric service was separa ted prior to January 1, 2000
for the purpose of separating the electric service of auxiliary buildings from the electric service to the building for the p rincipal place of worship.
This exemption shall allow for a maximum of two Sanctuary Worship Service meters.
Page 3 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE S.G.S.
(Small General Service)
CODE 04
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements of 25 KW or less per month. When a customer being
served under this Schedule exceeds 25 KW per month for more than two months during the past twelve months, the customer will be placed on
the appropriate rate Schedule.
MONTHLY RATE
Electric Base Charge................................................. $13.25 per month
Demand Charge
All KW of Billing Demand............... $ 0.00 per KW
Energy Charge
All metered KWH.............................. $ 0.10300 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.033126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during
the month by a demand meter or indicator.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collecti ons Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
Page 4 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE M.G.S.
(Medium General Service)
CODE 05, 75
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements exceeding 25 KW per month for more than two months
during the past twelve months but less than 400 KW per month.
Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (05) Primary (75)
Electric Base Charge................................................. $13.25 per month $17.35 per month
Demand Charge
All KW of Billing Demand............... $ 5.20 per KW $ 4.00 per KW
Energy Charge
All metered KWH............................. $ 0.08920 per KWH $ 0.08850 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.033126 per KWH $ 0.033126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during
the month by a demand meter or indicator.
The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capacity or
2) the customer's highest previously established monthly billing demand during the past 11 months.
The reactive demand in KVAR shall be taken each month as the single highest 15 -minute peak KVAR as registered during the month
by a demand meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge and demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 5 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE L.G.S.
(Large General Service)
CODE 09, 79
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements exceeding 100 KW per month for more than two months
during the past twelve months but less than 1,000 KW per month.
Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (09) Primary (79)
Electric Base Charge................................................. $38.50 per month $75.00 per month
Demand Charge
All KW of Billing Demand............... $14.15 per KW $12.75 per KW
Energy Charge
All metered KWH.............................. $ 0.06140 per KWH $ 0.05990 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.033126 per KWH $ 0.033126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during
the month by a demand meter or indicator.
The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capacity or
2) the customer's highest previously established monthly billing demand during the past 11 months.
The reactive demand in KVAR shall be taken each month as the single highest 15-minute peak KVAR as registered during the month
by a demand meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge and demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in Ci ty Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 6 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
Page 7 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE L.P.S.
(Large Power Service)
CODE 50, 51
AVAILABILITY OF SERVICE
Available for general service customers with normal maximum demands greater than 1,000 KW. Each customer shall contract for a
definite amount of electrical capacity in kilowatts which shall be sufficient to meet the customer's normal maximum demand , but in no case shall
the capacity contracted for be less than 1,000 KW. The City of Salem, Virginia shall not be required to supply capacity in excess of the capacity
for which the customer has contracted. Contracts shall be in multiples of 100 KW.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (51) Primary (50)
Electric Base Charge................................................. $375.00 per month $375.00 per month
Demand Charge
All KW of Billing Demand.............. $15.00 per KW $13.50 per KW
Energy Charge
All metered KWH.............................. $ 0.05820 per KWH $ 0.05820 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.033126 per KWH $ 0.033126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand………………………. $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
DETERMINATION OF BILLING DEMAND
The monthly billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as
registered during the month by a demand meter or indicator. The monthly billing demand established hereunder shall not be less than the greater
of: 1) 60% of the customer's contract capacity or 2) 60% of the customer's highest monthly billing demand during the prior 11 months.
The reactive demand KVAR shall be taken each month as the highest single 15-minute peak in KVAR as registered during the month
by a KVAR meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge, demand charge and reactive demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 8 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
Page 9 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE A.F.L.S.
(Athletic Field Lighting Service)
CODE 56
AVAILABILITY OF SERVICE
Available for general service for outdoor lighting and incidental use with electrical capacity requirements exceeding 25 KW, through
one meter for athletic fields sponsored by public schools, communities, civic organizations or other public institutions.
MONTHLY RATE DELIVERY VOLTAGE
Secondary or Primary (56)
Electric Base Charge................................................. $14.25 per month
Energy Charge
All metered KWH............................. $ 0.11750 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.033126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indic ated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 10 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE O.L.
(Outdoor Lighting)
CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39,
AVAILABILITY OF SERVICE
Available for outdoor lighting to individual customers located outside areas covered by municipal street lighting systems.
MONTHLY RATE
A. Overhead Lighting Service
For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, luminaire and
upsweep arm not over 6 feet in length, and shall mount same on an existing wood distribution pole by the City of Salem, Virginia which can be
connected to existing secondary facilities by one span of not over 150 feet.
Initial
Code Wattage Lumens Type of Lamp KWH Total
(07) 100 9,500 H.P. SODIUM 40 $10.50
(07L) 50 5,000 LED 18 $10.50
(08) 250 30,000 H.P. SODIUM 105 $14.75
(08L) 96 13,000 LED 35 $14.75
(31) 250 (Flood) 28,500 H.P. SODIUM 105 $15.25
(32) 400 (Flood) 50,000 H.P. SODIUM 167 $19.50
(32L) 186 28,000 LED 67 $19.50
(33) 400 (Flood) 36,000 METAL HALIDE 158 $19.50
(34) 1000 (Flood) 110,000 METAL HALIDE 378 $40.00
(34L) 550 65,000 LED 198 $40.00
Additional Facilities
Where additional facilities are requested, the customer shall pay in advance the total installation cost of such additional facilities extending from
the nearest or most suitable pole of the City of Salem, Virginia to the point designated by the customer.
B. Post-Top Lighting Service
For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, post-top luminaire
and installation (the type and height of which will be consistent with the City of Salem, Virginia’s cons truction standards), including
underground wiring for a distance of 30 feet from the City of Salem, Virginia’s existing secondary facilities.
Initial
Code Wattage Lumens Type of Lamp KWH Total
(37) 70 5,800 H.P. SODIUM 29 $15.75
(38) 150 22,000 H.P. SODIUM 59 $16.50
(38L) 116 11,000 LED 42 $16.50
(39) 86 4,350 LED 28 $22.00
SPECIAL TERMS AND CONDITIONS
When new facilities in addition to those specified above are to be installed by the City of Salem, Virginia, the customer will, in addition to the
above monthly charge, pay in advance the installation cost of such facilities.
Standard post heights for post top lighting are 8', 10', 12' and 14' mounting height. 12' and 14' post are only available within a distance of 10'
from a public road.
Page 11 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE O.L.
(Outdoor Lighting)
CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39,
(continued)
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Str eet, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bi ll. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial serv ice will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
HOURS OF LIGHTING
All lamps shall burn from one-half hour after sunset until one-half hour before sunrise, every night and all night.
TERM
12 months
Page 12 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE N.M.
(Net Metering Rider)
Code 88
AVAILABILITY OF SERVICE
Available for new or existing customers who take standard service from the City, own and operate an eligible renewable energy
generator designed to operate in parallel with the City’s system and who request to connect to the City’s system. Net metering customers must
take service under one of the standard rate schedules.
CONDITIONS OF SERVICE
1. For purposes of this Schedule, an eligible renewable energy generator is an electrical generating facility which complies with all of the
following requirements:
a.) has a capacity less than or equal to 10 kW for customers taking servi ce under rate code 01, and not more
than 500 kW for customers taking service under rate codes 04, 06, 05, 75, 09, 79, 50, or 51;
b.) uses solar or wind as its total energy source;
c.) is owned and operated by the customer and is located on the customer’s premises at the customer’s service location;
d.) is designed and installed to operate in parallel with the City’s system without adversely affecting the operation of
equipment and service of the City and its customers and without presenting safety hazards to City and customer
personnel; and
e.) is intended primarily to offset all or part of the customer’s own electricity requirements.
2. Renewable energy generator equipment and installations shall comply with all applicable safety and performance standards of the
National Electrical Code. The equipment and installation shall comply with UL 1741 and IEEE 1547 standards for grid-tie operation.
3. All customers wanting to connect a renewable energy generator to the City’s electric system shall contact the Electric Department and
the Building Inspector’s Office to provide connection details and get the appropriate permits.
4. For renewable energy generators with an alternating current capacity of greater tha n 25 kW, some additional requirements may need
to be met:
a.) electric distribution facilities and customer impact limitations – a review of existing facilities and expected impacts to
power quality may be required;
b.) secondary and service limitations – a review of existing secondary and service equipment may be required;
c.) protection schemes – a review of the generator protective scheme and the coordination with the distribution protection.
5. The City shall have the right to inspect and test the renewable energy generator equipment and installation prior to interconnection.
The City also reserves the right to conduct additional tests and inspections and install additional equipment or meters at any time
following interconnection. If such tests indicate adverse effects on the City’s electric system, the customer shall be required to correct
the problem in a timely manner. If the problem is not satisfactorily corrected, the City reserves the right to disconnect customer’s
service.
6. The customer is solely responsible for all equipment and installation costs of the renewable energy generator facility. The City shall
not be liable for any damages to renewable energy generator equipment arising from the interconnection to th e City’s
distribution system including, but not limited to, lightning, outages, or voltage regulation.
7. The renewable energy generator installation must have a visibly open, lockable, manual disconnect switch which is accessible by the
City and clearly labeled.
MONTHLY CHARGES
All monthly charges shall be in accordance with the standard billing schedule under whic h the customer takes service. Such charges
shall be based on the customer’s net energy for the billing period, to the extent that the ne t energy exceeds zero. If the customer’s net energy for
the billing period is zero or negative, the customer shall pay only the charges from the standard rate schedule not based on energy consumption
(kWh). The customer shall receive no compensation from the City for excess generation (“negative net energy”) during the billing period. The
negative net energy will be carried forward and credited against positive energy usage in subsequent billing periods.
Negative net energy is not transferable, and the customer shall receive no compensation from the City for any negative net energy
upon termination of service from the City.
Page 13 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE T.S.
(Temporary Service)
AVAILABILITY OF SERVICE
Available for lighting and general service for a limited duration, where capacity is available, to nonpermanent installations such as
construction projects, transient uses such as traveling shows, fairs, exhibitions, outdoor or indoor entertainment, seasonal installations, or under
other circumstances where the City of Salem, Virginia has reason to believe that the facilities installed will not be used for a permanent supply of
electricity. Temporary service shall be provided through its own separately metered delivery point.
OWNERSHIP OF FACILITIES
All facilities necessary for service, including fixtures, controls, poles, transformers, secondaries, lamps and other appurten ances, shall
be owned and maintained by the City of Salem, Virginia. All service and necessary maintenance will be performed only during the regular
scheduled working hours of the City of Salem, Virginia. The City of Salem, Virginia shall be allowed 48 hours after notification by the customer
to replace all burned-out lamps.
TERM OF CONTRACT
Variable
SPECIAL TERMS AND CONDITIONS
See Terms and Condition of Service
A deposit equal to the full estimated amount of the bill and/or construction costs under this Schedule may be required at the option of
the City of Salem, Virginia.
The customer will be required to pay an additional charge equal to the total cost of installation, connection, disconnection, and
removal of the facilities required to serve the temporary load.
MONTHLY RATE
Temporary service will be supplied only under the City of Salem, Virginia's Tariff Schedules S.G.S., M.G.S ., and L.G.S. when the
City of Salem, Virginia has available unsold capacity.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment n ot
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment.
MINIMUM CHARGE
The same minimum charges as set forth applicable to the Schedule under the Schedule under which temporary servic e is supplied
shall be applicable to such temporary service and in no case shall the minimum charge be less than one full monthly minimum charge under such
schedule.
NON-RECOVERABLE COST OF TEMPORARY SERVICE
Charges for temporary service installations are based on the estimated non-recoverable costs of installing and removing the necessary
facilities to render electric service. In addition, the customer receiving service will pay the cost of energy which will be billed on the applicable
tariff.
Metering:
Secondary metering, single phase, self contained $60.00
Secondary metering, single phase, with current transformer $250.00
Secondary metering, three phase, self contained $75.00
Line Extensions (transformers not included):
1 pole tap, single phase $500.00
2 pole tap, single phase $750.00
Transformers – Single Phase:
37.5 kVA $250.00
75 kVA $300.00
Page 14 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE T.S.
(Temporary Service)
(continued)
Notes:
Where installation involves a transformer and a one or two pole tap, the charge for the transformer and metering should be added to
the charge for the line to determine the total non-recoverable cost to be charged to the customer.
Where line extensions in excess of two poles and transformer installations in excess of 75 kVA are required, estimates will be secured
from the Electric Department before non-recoverable costs are quoted to the customer.
No money for clearing right-of-way is included in line estimates. This should be added to costs if applicable.
Estimates include money for surveying and engineering expense.
Page 15 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
Virginia - Street Lighting Rates
AVAILABILITY OF SERVICE
Available for lighting service sold for the lighting of public streets, public highways and other public outdoor areas in municipalities
and political subdivisions where such service can be supplied from the existing general distribution system.
MONTHLY RATE
A. Overhead Service on Existing Secondary Distribution Facilities
KWH / Month Cost / Month
High Pressure Sodium
100 watt 40 $ 8.50
250 watt 103 $15.00
400 watt 167 $20.00
LED
40 Watt 15 $8.50
96 Watt 35 $15.00
183 Watt 66 $20.00
B. Service on City of Salem, Virginia owned Standard Metal, Concrete, or Ornamental Poles, or Wood Poles Served from
Underground Distribution
KWH / Month Cost / Month
High Pressure Sodium
100 watt 40 $18.60
150 watt 59 $20.90
250 watt 103 $25.00
400 watt 167 $30.00
LED
40 Watt 15 $18.60
116 Watt 42 $20.90
96 Watt 35 $25.00
183 Watt 66 $30.00
Downtown
51 Watt Overhead 19 $59.00
55 Watt Post Top (2 fixtures per pole) 40 $112.40
SPECIAL TERMS AND CONDITIONS
Decorative and other non-standard fixtures and/or poles are not included in the standard street lighting rate but may be installed at the
option of the City of Salem, Virginia.
Page 16 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
SCHEDULE P.C.A.
(Power Cost Adjustment)
APPLICABILITY
This clause is applicable to and becomes a part of each electric rate schedule in which reference is made to Schedule W.P.C.A.
FORMULA
The amount charged for each kWh of energy sold by the City of Salem may be increased in accordance with the following:
Where:
PCA = Power cost adjustment factor; provided, however, that such factor shall not be less than zero.
C = The estimated total cost of power in dollars to be purchased by the City of Salem for the twelve-month period.
P = The estimated total kilowatt-hours to be purchased by the City of Salem for the twelve-month period.
S = The estimated total kilowatt-hours to be sold by the City of Salem for the twelve-month period.
B = The average cost of wholesale power per kilowatt-hour purchased by the City of Salem which is recovered in the City of
Salem's retail rate schedules, currently $0.074034.
The PCA factor will be computed according to the above formula for a twelve-month period beginning July of each fiscal year.
Should it appear at any time during the twelve-month period that continued use of the PCA factor then in effect for the remainder of the twelve-
month period will result in a substantial under recovery of the power cost, the City of Salem may modify the existing PCA factor to recover the
applicable power cost more accurately. However, the PCA factor will not be less than zero.
Power cost and kilowatt-hours used in the above formula may exclude such quantities applicable to certain customers billed under
rate schedules not subject to the PCA factor.
S
PxBCPCA
Page 17 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
ADDITIONAL FEES
MISCELLANEOUS
Reconnection Charge for Non-payment $25.00
$75.00 after hours or on weekends
$250.00 Commercial, Fraudulent, or Denial of Access*
Meter Check for Accuracy $50.00*
* Deposit required. See Terms and Conditions below.
POLE ATTACHMENT FEES AND OTHER CHARGES
Annual Pole Attachment Fee $29.38 per attachment per year
One-time License Agreement Fee $1,000
Permit Application Fee $25.00 per pole per application
Unauthorized Attachment Penalty Fee 5 times annual fee per occurrence, for residential service drop
10 times annual fee per occurrence, for all other
Failure to Abandon or Remove Facilities Penalty ¼ annual rate per day per pole
Page 18 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
TERMS AND CONDITIONS OF SERVICE
APPLICATION
A copy of the Rate Schedules and Standard Terms and Conditions under which service is to be rendered to the customer will be
furnished upon request at the City of Salem, Virginia's office. The customer shall elect the Schedule upon which his application for service shall
be based.
A written agreement may be required from each customer before service will be commenced. A copy of the agreement will be
furnished to the customer upon request.
When the customer desires delivery of energy at more than one point, a separate agreement will be requ ired for each separate point of
delivery. Service delivered at each point of delivery will be billed separately under the applicable Schedule.
PAYMENTS
Meters will be read monthly, except that readings may be estimated on occasion as necessary. All initial and final bills will be based
on actual meter readings.
Bills will be rendered by the City of Salem, Virginia to the customer monthly in accordance with the Schedule selected applicable to
the customer's service, with the following exception:
Year-round residential customers shall have the option of paying bills under the City of Salem, Virginia's equal payment
plan (Budget Plan), whereby the total service for the succeeding 12-month period is estimated in advance, and bills are rendered
monthly on the basis of one-twelfth of the 12-month estimate. The City of Salem, Virginia may at any time during the 12-month
period adjust the estimate so made, and the bills rendered in accordance with such estimate, to conform more nearly with the actual
charges for service being experienced. The normal equal payment period will be 12 months, commencing in any month selected by
the City of Salem, Virginia, but in those cases where billing is commenced during a month which leaves less than 12 months until the
beginning of the next normal equal payment period to which the customer is assigned, payments shall be calculated on the basis of
the months in such period.
In case the actual charges for the service used during any equal payment period exceeds the bills as rendered on the equal
payment plan, the amount of such excess shall be paid by the customer on or before the due date of the bill covering the last month of
the equal payment period in which such excess appears. In case the actual charges for the service used during the equal payment
period is less than the amount paid under the equal payment plan during such period, the amount of such overpayment shall, at the
option of the City of Salem, Virginia, either be refunded to the customer or credited on the cus tomer's last bill for the period.
If a customer fails to pay bills as rendered on the equal payment plan, the City of Salem, Virginia shall have the right to
withdraw the plan with respect to such customer and to restore the customer to billing as provided for in the applicable Schedules, in
addition to any other rights which the City of Salem, Virginia may have under such Schedules in case of arrearage in the payment of
bills.
All bills are payable at the business offices or authorized collection agencies of the City of Salem, Virginia within the time limits
specified in the Schedule. The word "month" as used herein and in the Schedules is hereby defined to be the elapsed time bet ween two
successive meter readings approximately thirty (30) days apart. In the event of the stoppage of or the failure of any meter to register the full
amount of energy consumed, the customer will be billed for such period on an estimated consumption ba sed upon his use of energy in a similar
period of like use, and the customer shall pay to the City of Salem, Virginia such estimated amount.
Where indicated on the applicable tariff schedule, a delayed payment charge, indicated on the appropriate rate sch edule, will be
applied to any outstanding account balances, excluding local consumer utility taxes, not received by the City of Salem, Virginia by the date
indicated in the payment provision of the applicable tariff schedule.
INSPECTION
It is in the interest of the customer to properly install and maintain his wiring and electrical equipment, and the customer shall at all
times be responsible for the character and condition thereof. The City of Salem, Virginia is not required to inspect such wiring and electrical
equipment, and in no event shall the City of Salem, Virginia be responsible therefor or liable for any damages to person or property caused by
such wiring or equipment.
Where a customer's premises are located in a municipality or other govern mental subdivision where inspection laws or ordinances are
in effect, the City of Salem, Virginia may withhold furnishing service to new installations until it has received notification from the appropriate
governmental official that the inspection laws or ordinances have been complied with.
SERVICE CONNECTIONS
The City of Salem, Virginia shall, when requested to furnish service, designate the location of its service connection. The customer's
wiring shall, except for those cases listed below, be brought outside the building wall nearest the City of Salem, Virginia's service wires so as to
be readily accessible thereto.
Contact the City of Salem, Virginia Electric Department about service connection requirements for different applications.
All inside wiring shall be grounded in accordance with the requirements of the Nation al Electrical Code or the requirements of any
local inspection service authorized by a state or local authority.
When a customer desires that energy be delivered at a point or in a manner other than that designated by the City of Salem, Virginia,
the customer shall pay the additional cost thereof.
Page 19 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
TERMS AND CONDITIONS OF SERVICE
(continued)
RELOCATION OF CITY OF SALEM, VIRGINIA'S FACILITIES AT CUSTOMER'S REQUEST
Whenever, at the customer's request, the City of Salem, Virginia facilities located on the customer's premises are relocated to suit the
convenience of the customer, the customer may be required to reimburse the City of Salem, Virginia for the entire cost incurred in maki ng such
relocation.
LOCATION AND MAINTENANCE OF CITY OF SALEM, VIRGINIA'S EQUIPMENT
In order to provide service to the customer, the City of Salem, Virginia shall have the right to construct its poles, lines and circuits on
the property or within the buildings of the customer at a point or points convenient for such purpose. The customer shall provide suitable space
for the installation of necessary measuring instruments so that such instruments will be protected from injury by the elements or through th e
negligence of deliberate acts of the customer, its agents and employees.
USE OF ENERGY BY CUSTOMER
The Tariff Schedules for electric energy included in this tariff are classified by the character of use of such energy and are not
available for service except as provided therein.
A customer may not change from one Schedule to another during the term of the contract except with the consent of the City of
Salem, Virginia.
The service connections, transformers, meters and appliances supplied by the City of Salem, Virginia for each customer have a
definite capacity and no additions by any customer other than residential customers receiving service under Tariff Schedule RS to the equipment,
or load connected thereto, shall be allowed, except with the consen t of the City of Salem, Virginia.
The customer shall install only motors, apparatus or appliances which are suitable for operation in connection with the character of
the service supplied by the City of Salem, Virginia and which shall not be detrimental t o such service, The electric power shall not be used in
such a manner as to cause unwarranted voltage fluctuations or disturbances in the City of Salem, Virginia's transmission or distribution system.
The customer shall make no attachment of any kind wha tsoever to the City of Salem, Virginia's lines, poles, crossarms, structures or
other facilities without the express written consent of the City of Salem, Virginia.
All apparatus used by the customer shall be designed, maintained and operated so as to sec ure the highest practicable commercial
efficiency and power factor and the proper balancing of phases. Motors which are frequently started or which are arranged for automatic control
shall be designed in a manner which gives maximum starting torque with minimum current flow, and shall be equipped with controlling devices
approved by the City of Salem, Virginia. The customer shall notify the City of Salem, Virginia of any significant increase or decrease in the
customer's connected load.
The customer shall not be permitted to operate his own generating equipment in parallel wit h the City of Salem, Virginia's service,
except with the express written consent of the City of Salem, Virginia.
VOLTAGE
For electricity supplied for residential service in urban areas, the City of Salem, Virginia shall endeavor to supply voltages such that
variation from nominal voltage to minimum voltage will not be more than 5% of the nominal voltage, and the variation from nominal voltage to
maximum voltage will not be more than 5% of the nominal voltage.
The City of Salem, Virginia shall not be responsible for variations in voltage in excess of those specified above arising from causes
beyond the control of the City of Salem, Virginia.
METER ACCURACY AND TESTS
The customer shall pay the City of Salem, Virginia a fee as defined in City of Salem Fee Schedule for each test requested by the
customer. The deposit shall be refunded only if the percentage registration of the meter exceeds 102%. The customer will be refunded based on
the meter error for that customer’s previous 12 monthly bills.
If the customer has been incorrectly billed because of errors other than meter accuracy, the City of Salem, Virginia shall estimate the
electricity used during the previous 12 months of incorrect registration based on all known relevant facts. If the customer has been over-billed,
their refund will be based on that estimated consumption. If the customer has been under-billed, the error will be corrected and there will be no
true-up billing.
DENIAL OR DISCONTINUANCE OF SERVICE
Except as may be otherwise provided by law, the City of Salem, Virginia reserves the right to refuse to serve any applicant for service,
or to discontinue to serve any customer after ten days' notice in writing, if the applicant or customer is indebted to the City of Salem, Virginia for
any service previously rendered at any location; provided, however, that no such notice shall be given where any emergency exists or where
fraudulent use of electricity is detected. The City of Salem, Virginia may refuse to provide service to any applicant if in the City of Salem,
Virginia's reasonable judgment the applicant's installation of wiring or electrical energy consuming equipment is regarded as dangerous or
creating a hazardous condition or is of such condition that satisfactory service cannot be provided.
The City of Salem, Virginia reserves the right to discontinue service to any customer for failure to provide and maintain adequate
security for the payment of bills as requested by the City of Salem, Virginia, for failure to comply with these Terms and Conditions of Service or
to prevent fraud upon the City of Salem, Virginia.
Any discontinuance of service shall not terminate the contract between the City of Salem, Virgini a and the customer, nor shall it
abrogate any minimum charge which may be effective.
Page 20 of 20
City of Salem Virginia
Effective February 1, 2024
Print date 1/2/2024
TERMS AND CONDITIONS OF SERVICE
(continued)
RECONNECTION CHARGE
In cases where the City of Salem, Virginia had discontinued service as herein provided for, the custom er shall pay the City of Salem,
Virginia a reconnection charge prior to the City of Salem, Virginia's reconnection of the service. Except as set forth below, the reconnection
charge for residential or small general service customer shall be as defined in City of Salem Fee Schedule. For all other customers the charge
shall be the actual cost of making the reconnection, with a minimum of $250.00. In addition, the City of Salem, Virginia may, at its option,
require a deposit from the customer prior to reconnecting the service. The reconnection charge for all customers, where service has been
disconnected for fraudulent use of electricity or where access to the meter has been denied, will be the actual cost of the reconnection, with a
minimum of $250.00.
TERM OF CONTRACT
Customer’s may at the City of Salem, Virginia’s discretion be required to contract for capacity.
Contracts under this Schedule will be made for an initial period of not less than one (1) year and shall continue thereafter until either
party has given six (6) months written notice to the other of the intention to terminate the contract. The City of Salem, Virginia will have the
right to make contracts for initial periods longer than one (1) year.
A new initial contract will not be required for existing customers who increase their contract requirements after the original initial
period, unless new or additional facilities are required.
DELIVERY VOLTAGE
The standard nominal distribution service voltages within the City of Salem, Virginia service area are:
Secondary Primary
Single Phase Three Phase
120/240 volts 12.47/7.2 KV
120/208 volts
Three Phase
120/208 volts
120/240 volts
277/480 volts
1
Item #6D
Date: 1/08/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: January 8, 2024
AGENDA ITEM: Request to update Special Regulatory Tax Rate on Electric
Utility Bills
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Resolution 963 was adopted on December 11, 2000 establishing a special regulatory tax
on electric bills per State code Section 5 8.1-2900 (A) (1-5). The General Assembly
updated the special regulatory tax component of the electric utility consumption tax
calculation. We are hereby updating the book of rates to reflect the change as shown on
the following chart.
1-2500 KWH 2501 - 50000 KWH 50001 or more KWH
Special Regulatory Tax 0.000195 0.00013 0.000091
STAFF RECOMMENDATION:
Staff recommends approving the amended book of rates for the special regulatory tax
component of electric utility consumption tax to be effective for all billing on and after
February 1, 2024.
Item # 6E
Date: 1/08/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: January 8, 2024
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping and physical improvements for Quick Lube Oil
Change.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The Community Development office has reviewed the estimate for erosion and sediment
control and landscaping and physical improvements for Quick Lube Oil Change located at
830 West Main Street.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $386,295.00 for a time frame
for completion set at twelve (12) months.
Item # 6F
Date: 1/08/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: January 8, 2024
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping for St. John Road Common Development Plan.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control and
landscaping for St. John Road Common Development Plan located at 71 St. John Road, 105
St. John Road, and 416 Electric Road.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $24,963.00 for a time frame
for completion set at twelve (12) months.
Item #6G
Date: 1/08/2024
January 8, 2024
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission Recommendation
Blue Ridge Behavioral Healthcare Recommend reappointing Dr. Forest Jones for a three-year
term ending December 31, 2026, and endorse reappointing
Helen Ferguson as an at-large member for a three-year term
ending December 31, 2026.
Roanoke Valley Broadband Authority Recommend reappointing H. Robert Light for a four-year
term ending December 14, 2027.
Vacancies
Blue Ridge Behavioral Healthcare Need one member to complete remainder of three-year
term ending December 31, 2024.
Roanoke River Blueway Advisory Committee Need one member, two-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
January 8, 2024
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Vacant (replace Ann Tripp) 12-31-24
Rev. C. Todd Hester 12-31-25
Dr. Forest Jones 12-31-23
AT LARGE MEMBERS:
Patrick Kenney 12-31-25
Helen Ferguson 12-31-23
Bobby Russell 12-31-24
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-26
Robert S. Fry, III 1-01-28
Patrick Snead 1-01-25
Nathan Routt 5-11-25
Joseph Driscoll 1-01-28
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
David Botts 1-01-29
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-24
N. Jackson Beamer, III 11-30-24
David A. Prosser 11-30-25
Janie Whitlow 11-30-26
Kathy Fitzgerald 11-30-24
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Frank Sellers 3-30-28
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-28
Jeff Zoller 3-1-28
Steve Belanger 11-13-28
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
H, Hunter Holliday
Alternate: Vacant
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal W illiams
Kevin Meeks Joshua Vaught Amy Cole
Jasmin Lawson
Cathy Brown Sarah Watkins Howard Shumate
Leigh Frazier Courtenay Alleyne
Heather Gunn Chris Park
Mark Chadwick
Parent Rep-Vacant Vacant
Sue Goad Chrissy Brake
Randy Jennings Deborah Coker
Darryl Helems Mandy Hall
Derek Weeks Danny Crouse
Health Dept. - Vacant Vacant
W endel Cook Jessica Cook
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-27
Paul C. Kuhnel 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-25
Macel Janoschka 3-09-25
Sean B. Kosmann 12-14-24
Joe Curran . 12-14-24
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-26
Cole Keister 8-09-24
Pat Dew 3-01-24
Janie Whitlow 4-09-24
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-24
Partnership for a Livable Roanoke Valley(INACTIVE)
Term of Office: Unlim ited
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-25
J. Chris Conner 8-12-25
Margaret Humphrey 8-12-25
Garry Lautenschlager 11-23-24
Teresa Sizemore-Hernandez 4-26-25
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-26
Denise “Dee” King 7-31-26
Vicki Daulton 7-26-27
Reid Garst 7-31-26
N. Jackson Beamer 8-28-27
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-24
Daniel L. Hart 2-14-24
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE RIVER BLUEW AY ADVISORY COMMITTEE
Term of Office: 2 years
Jeff Ceasar 6-30-24
Vacant 6-30-25
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
H. Hunter Holliday 6-30-24
Dee King 6-30-26
James W. Wallace, III 6-30-24
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
H. Robert Light 12-14-23
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
Vacant Rosemarie Jordan
ROANOKE VALLEY GREENW AY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-24
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-26
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Rob Light 12-31-27
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-26
H. Hunter Holliday 6-30-26
Alternate: Byron R. Foley 6-30-26
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-24
Teresa Sizemore-Hernandez 12-31-24
Andy Raines 12-31-25
Stacey Danstrom 12-31-25
Rachel Thompson 12-31-26
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Heath Rickmond 12-01-26
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byr on Randolph Foley 11-13-25
(vacant - full-time alternate)
MEMBER EXPIRATION OF TERM
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-26
Josh Pratt 6-30-26
Alternate: Vacant 6-30-26
Alternate: Max Dillon 6-30-26
VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 term s only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
H. Robert Light
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-25
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
Tommy Miller 2-3-26
H. Robert Light 2-3-24
Crystal Williams (Alternate) 2-3-26
Vacant (Alternate) 2-3-24
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-24
(Requires Oath of Office)
W illiam D. Jones
Alternate: Byron R. Foley
Vacant
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major Steve Garber