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HomeMy WebLinkAbout12/11/2017 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION December 11, 2017 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, 114 North Broad Street, Salem, Virginia, on December 11, 2017 at 6:30p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, William D. Jones, Jane W. Johnson, James A. Martin, and James L. Chisom; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Melinda J. Payne, Economic Development Director; and Mary Ellen Wines, Zoning Administrator; and Rob Churchman, Cherry Bekaert Accounting Firm; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Mr. Churchman with Cherry Bekaert presented the Comprehensive Annual Financial Audit Report; and WHEREAS, Ms. Wines held a discussion with Council on cluster type housing; and WHEREAS, Mr. Boggess gave Council a few more updates; and There being no further business to come before the Council, the work session was adjourned at 7:20 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Council Meeting M INUTES Monday, December 11, 2017, 7:30 P M Council Chambers, C ity Hall, 114 North B road Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the C ouncil of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, William D. J ones, Vice-Mayor, C ouncil members: J ane W. J ohnson, J ames A. Martin, and J ames L. C hisom; along with Kevin S. Boggess, City Manager; J ames E. Taliaferro, II, Assistant City Manager and C lerk of Council; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic D evelopment; C harles E. VanAllman, J r., Director of C ommunity Development; Mike Stevens, C ommunications Director; and Stephen M. Yost, C ity Attorney. Mayor Foley recognized new Salem Police Officer Alyssa Habermann, and he thanked Salem Police Officer J ared Vincent for mentoring Officer Habermann. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Minutes C onsider acceptance of minutes from the November 27, 2017, regular meeting and special joint work session with the Salem School Board. A ccepted as presented B.F inancial Report C onsider the acceptance of the Statement of Revenues and Expenditures for the three months ending September 2017. Received 5.Old Business A.Vacation of Right of Way Receive report of viewers and consider ordinance on first reading permanently Mayor vacating an approximate 0.14 acres of unopened right of way of C hamberlain Lane for Salem Wesleyan C hurch. (As advertised in the November 16, and November 23, 2017, issues of the Salem Times Register.) Mr. Taliaferro noted that the viewers met and reviewed the petition and recommended approval of vacating this portion of the right of way of Chamberlain Lane. He further noted C ouncil has a copy of the ordinance for their consideration, and that he would be happy to answer any questions they might have. Mayor Foley asked if there were any questions, and there were no questions regarding the report of viewers or the ordinance. William J ones motioned to approve the ordinance on first reading permanently vacating an approximate 0.14 acres of unopened right of way of C hamberlain Lane for Salem Wesleyan C hurch. J ames Martin seconded the motion. Ayes: C hisom, Foley, J ohnson, J ones, Martin 6.New Business A.Salem YMC A C onsider approval of the Subordination Agreement with the Young Men’s C hristian A ssociation of Virginia’s Blue Ridge, Inc., in conjunction with a new financing arrangement on the Salem Y MC A property. Mr. Yost noted that he was contacted several weeks ago by Al Knighton, an attorney in Roanoke who represents the Y MC A. As C ouncil may already know, in 2001 the C ity of Salem and the Y MC A entered into an agreement where we conveyed to the Y MC A in Salem 3.15 acres of real property, and the Y MC A agreed to build at least a 60,000 square foot facility. T he Y MC A built the facility, and it has been quite a success as he understands. In order to finance the construction, they borrowed 9.8 million dollars from SunTrust Bank. In fact the collateral for the loan was the Roanoke C ity Y MC A. At that time, the C ity retained certain circumstances in which the property would revert back to the City. In addition, SunTrust Bank wanted the C ity to subordinate its reverter to their mortgage or deed of trust against the property. In other words, SunTrust Bank would be in the first position and the C ity would be next. So, in 2002, C ity Council approved this and entered into a Subordination Agreement, the loan was made, etc. N ow, the Y MC A is going to build a new facility in Botetourt C ounty and as part of this, they are going to borrow approximately 8.9 million dollars from the Bank of Botetourt. T he security for this loan will be the Salem Y MC A and the Roanoke C ity Y MC A. So, the Bank of Botetourt is requesting precisely what SunTrust Bank did in 2001, and that is so they can make the loan and be in the first position. He further discussed the proposed Subordination Agreement with the Young Men's C hristian Association of Virginia's Blue Ridge, Inc. J ames Martin motioned to approve and to authorize the C ity Manager to sign the Subordination Agreement with the Young Men's C hristian Association of Virginia's Blue Ridge, Inc., in conjunction with a new financing agreement on the Salem Y MC A property. J ames C hisom seconded the motion. Ayes: C hisom, Foley, J ohnson, J ones, Martin B.C omprehensiv e Annual F inancial Report Presentation of the Comprehensive Annual Financial Report for the year ended J une 30, 2017. Ms. J ordan noted with the audit being wrapped up one of the final requirements is that the Audit Report must be presented to the governing body, C ity Council. She noted Rob C hurchman, partner with C herry Bekaert, was present and would present the C omprehensive Annual Financial Report (C A FR) for 2017 to City C ouncil. Mr. C hurchman appeared before C ity C ouncil and noted that he had presented the report and his findings to Council at their work session earlier. He is required to render his opinion on whether he thinks it is fairly presented in all material respects. He has rendered that opinion - an unmodified opinion that in all material respects the statements were fairly presented in accordance with generally accepted accounting principles. He further discussed the requirements with regards to the C ity's C A FR. Mayor Foley thanked Mr. C hurchman for his assistance, and he also thanked Ms. J ordan and her staff for putting the report together and assisting in getting everything needed for the audit. Received as presented C .Riv erside F ill Site C onsider setting bond for erosion and sediment control for Riverside Fill Site. A udit Finance Committee Vice Mayor J ones noted that the Audit Finance C ommittee met to discuss this item. T he Riverside Fill Site is the property behind the bowling alley and old driving range and dog park on Apperson Drive. T he Committee reviewed the estimate for erosion and sediment control for the site and concurs with the C ity Engineer's office recommendation that bond be set in the amount of $22,330 and a time frame for completion set at twelve (12) months. Mr. Van Allman noted that the owners are planning to fill this property with approximately 15-16 feet of soil material to elevate it for a building. Staff does not know exactly what the plan is for the property at this time, but it is part of the marketing for the property. Once this is done, it will be less susceptible to flooding from the river. T hey will have to stay out of the floodway, which they are required to do, and the erosion and sediment control bond is to make sure everything is done correctly so there is no major sedimentation or siltation of the river. Mayor Foley asked if the property owners have granted the right of way for the greenway. Mr. Van Allman noted that the plat has not been signed yet, but they have agreed to grant an easement. Mayor Foley asked if this project would affect the granting of the easement. Mr. Van Allman noted that this will not affect it, and once we have all the plats put together they are going to deed the C ity a 30' easement for the Roanoke River Greenway, which will be outside the fill area. T here was further discussion regarding the site fill project. William J ones motioned to approve the bond for erosion and sediment control for the Riverside Fill Site. J ames Martin seconded the motion. Ayes: C hisom, Foley, J ohnson, J ones, Martin D.B oards and Commissions C onsider various appointments on boards and commissions. J ane J ohnson motioned to appoint Robert S. Fry, III, to the Board of Appeals (USBC Building Code) with a term ending on J anuary 1, 2023; to reappoint Byron R. Foley, Member, and Melinda Payne, Full-time Alternate, to the Total Action for Progress Board with terms ending on J anuary 14, 2020, and J anuary 31, 2020 respectively; to appoint Mike McEvoy as a Citizen-At-Large Member to the Roanoke Valley Broadband A uthority for a four-year term ending December 13, 2021; and to appoint William D. J ones, J ames E. Taliaferro, II, and April M. Staton as Members and Bryon R. Foley and Rosemarie J ordan as Alternates to the Western Virginia Regional J ail A uthority for a one-year term ending December 31, 2018. J ames C hisom seconded the motion. Ayes: C hisom, Foley, J ohnson, J ones, Martin 7.C losed Session 8.Adjournment T he meeting was adjourned at 7:51 p.m.