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HomeMy WebLinkAbout9/25/2017 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION September 25, 2017 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on September 25, 2017, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley (absent), William D. Jones, Jane W. Johnson, James A. Martin, and James L. Chisom; with William D. Jones, presiding; together with Kevin S. Boggess, City Manager, James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Mike Tyler, Director of Streets & Maintenance, and Benjamin W. Tripp, City Planner, and the following business was transacted: WHEREAS, Vice-Mayor Jones reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Mr. Tyler presented some information to Council on the materials and pricing for the new trashcans. After some discussion, Vice Mayor Jones suggested we place the order for the trash cans; and WHEREAS, staff presented a to Council some information on a potential Salem Sign-Up Program for the Wayfinder signs. There was some discussion and staff was instructed to proceed and follow up at a future meeting; and WHEREAS, there were no other topics for discussion; and There being no further business to come before the Council, the work session was adjourned at 7:12 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Council Meeting M INUTES Monday, September 25, 2017, 7:30 PM Council Chambers, C ity Hall, 114 North B road Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the C ouncil of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor (absent), William D. J ones, Vice-Mayor, C ouncil members: J ane W. J ohnson, J ames A. Martin, and J ames L. C hisom; along with Kevin S. Boggess, C ity Manager; J ames E. Taliaferro, II, Assistant C ity Manager and C lerk of C ouncil; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director of Economic Development; C harles E. VanAllman, J r., Director of C ommunity D evelopment; Mike Stevens, C ommunications Director; Benjamin Tripp, City Planner; and Stephen M. Yost, C ity Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Minutes C onsider acceptance of minutes from the September 11, 2017, regular meeting. (T here was no work session on September 11, 2017) A pproved 5.Old Business A.Special E xception P ermit Hold public hearing to consider the request of Mark W. C laytor, property owner, for the issuance of a Special Exception Permit to allow a Single Family Dwelling, D etached on the property located at 1403 S. C olorado Street, (Tax Map # 234-1- 3). (C ontinued from the August 28, 2017, meeting. Advertised in the September 7 and 14, 2017, issues of the Salem Times Register. Recommend approval; see Page 2 Planning C ommission minutes.) Staff noted the following regarding the Special Exception Permit request: the subject property consists of a single parcel located at the southwest corner of the intersection of South Colorado Street and West Riverside Drive. T he property is approximately 0.227 acres and is occupied by a single family dwelling. T his request is for a Special Exception Permit to allow the property to be used as a single family dwelling. T he applicant purchased the property to use as a law office but now has retired and would like to live in the structure as well. Mark W. C laytor, property owner, appeared before City C ouncil. He noted that he and his wife would like to live in the house located at 1403 S. C olorado Street. He has applied for a Special Exception permit for this property, which he has owned since 1999. He has used the structure for his law office since he purchased it, but it was a single family dwelling before he remodeled it for an office. As he is getting older, he has decided to retire, since he just turned 65. He and his wife own a house in Karen Hills, and it is a little large for them now. So he would like to live in the house and also to be able to continue to practice law. He noted that he appreciates C ouncil's consideration of his request. Vice Mayor J ones opened the public hearing and asked if anyone would like to speak on this matter. T here was no response, and the public hearing was closed. J ane J ohnson motioned to approve the request of Mark W. C laytor, property owner, for the issuance of a Special Exception Permit to allow a Single Family Dwelling, D etached on the property located at 1403 S. C olorado Street, (Tax Map # 234-1-3). J ames C hisom seconded the motion. Ayes: C hisom, J ohnson, J ones, Martin A bsent: Foley B.Vacation of Right of Way Receive viewers report and consider ordinance on first reading permanently vacating and disposing of an unimproved portion of Pearl Street that is bounded on the southwest by a rail spur of the Norfolk Southern Railroad and intersects an alley on the northeast corner adjoining the lot designated as Tax Map #197-1-11 in the C ity of Salem. (As advertised in the August 31, and September 7, 2017, issues of the Salem Times Register). Mr. Taliaferro noted that the viewers met and reviewed the petition and recommended approval of vacating this portion of Pearl Street. T hey also recommended that the City retain a utility easement through the area. T he ordinance for C ouncil's consideration mentions retaining the utility easement. He noted that he would be happy to answer any questions they might have. Mr. Martin noted this was discussed at the last meeting when the viewers were appointed. As we go forward with vacating the right of way, he stated it was his understanding that the petitioners will be required to maintain this property as well. Mr. Taliaferro noted that this was correct. J ames Martin motioned to receive the report of the viewers and to approve the ordinance on first reading permanently vacating and disposing of an unimproved portion of Pearl Street that is bounded on the southwest by a rail spur of the N orfolk Southern Railroad and that intersects an alley on the northeast corner adjoining the lot designated as Tax Map #197-1-11 in the C ity of Salem. J ane J ohnson seconded the motion. Ayes: C hisom, J ohnson, J ones, Martin A bsent: Foley C .Amendment to the City Code C onsider ordinance on second reading amending C hapter 82, Article I, Section 82- 5.1 of the C ode of the City of Salem, Virginia, pertaining to administrative fees and costs for collection. (Passed on first reading at September 11, 2017 meeting) J ane J ohnson motioned the ordinance on second reading amending Chapter 82, A rticle I, Section 82-5.1 of the C ode of the City of Salem, Virginia, pertaining to administrative fees and costs for collection.. J ames Martin seconded the motion. Ayes: C hisom, J ohnson, J ones, Martin A bsent: Foley 6.New Business A.School B oard Hold a public hearing and receive views of citizens and candidates regarding the appointment to fill the expiring term for David Preston. (As advertised in the September 14, 2017 issue of the Salem Times Register.) Vice Mayor J ones opened the public hearing and asked if anyone would like to speak on this matter. D avid Preston, 1511 Ashley D rive, Salem appeared before C ouncil and stated he was seeking reappointment to the Salem C ity School Board. He noted that it has been a great experience to serve on this board for the last 10 years. He is proud to be a part of a board that focuses on our children and providing them the best education possible. He is excited to see our schools continue to grow, improve, and work towards more customized learning as was lifted up by the Governor's visit a couple of weeks ago. Over the past 10 years an extraordinary group of teachers has been hired, and top leadership positions have also been evaluated and changes were made to better serve the schools. T hey have a leadership group that is truly phenomenal, and eighteen of twenty-two leadership positions have changed in his time on the board. Each time a position has come up, they have assessed the position and determined any changes that needed to be made in the position for the future. He is also excited to serve because of the great relationship and collaboration the board has with C ity C ouncil. A Council that demonstrates great leadership by continuing to provide funding for teachers' salaries to insure that we attract and retain the region's best teachers and more recently working with the board to chart a course for renovations to Salem High School. He further noted all six schools remain fully accredited. T he 2017 graduation rate was 94.3%, which was the third consecutive year with a rate higher than 94%. Approximately 70% of Salem High School graduates attend a two or four year college or university, and Salem SAT scores are above state and national averages. He also discussed dual enrollment with Virginia Western C ommunity C ollege and students enrolled in international baccalaureate classes. He looks forward to seeing these great results continue and working with C ity C ouncil to insure that the Salem City School division honors its mission to love, engage, and inspire every student to reach their full potential. He thanked C ity C ouncil for the opportunity to serve the children of Salem. Vice Mayor J ones thanked Mr. Preston for everything that he has done for the school board. He noted that he has done a excellent job. Further, he noted that Salem has really come a long way with the schools in the nine years he has been on C ity C ouncil. Other members of C ity C ouncil also thanked Mr. Preston for his service to the City and the schools. Vice Mayor J ones asked if anyone else would like to speak on this matter. T here was no response, and the public hearing was closed. Mr. Boggess noted that the purpose of the public hearing this evening is to receive any other persons interested in the position on the school board so C ity Council would need to wait and make a decision at the next council meeting. So this will be placed on the next agenda to make a decision. Vice Mayor J ones asked if the date is October 8th, and Mr. Taliaferro noted that this was correct. B.Approv al of B usiness Commerce District P roposal Hold public hearing to consider the request of Backbone Investments LLC , property owner, and Blue Ridge Health and Wellness, LLC , contract purchaser, for the consideration of a Business C ommerce District proposal for a medical office on the property located at 100 Knotbreak Road (Tax Map # 148-1-4.2). (Advertised in the September 7 and 14, 2017, issues of Salem Times Register. Recommend approval; see Page 4 Planning C ommission minutes.) STA F F REPO RT Staff noted the following regarding the Business Commerce District proposal request: the subject property consists of a single parcel located at the northwest corner of the intersection of Knotbreak Road and Texas Street, directly across from the Salem C ivic Center. T he property is approximately 1.437 acres, and is currently undeveloped. P rocedure: T here are two parts to this request as outlined in Sec. 106-216.3 and Sec. 106- 216.1, respectively: 1. Specific Site Development Regulations for this parcel must be established, and 2. T he specific BC D proposal must be reviewed. T he applicant is proposing both Site Development Regulations and a specific proposal for this site. T hese two issues are explained separately below. E stablishment of Site Dev elopment Regulations: Section 106-216.3 Site D evelopment Regulations states that “Business C ommerce D istrict (BC D) site development regulations and requirements pertaining to minimum lot sizes, minimum lot frontages, minimum open space requirements, minimum setbacks, maximum lot coverages and maximum building heights shall be established by the council after rev iew and recommendation of the planning commission.” Since none of these requirements have been determined, this portion of the request will set them for this development, similar to the review of a master plan. T he following Site Development Regulations and requirements have been proposed by the applicant: 1. Maximum Building Height: 3 ½ stories 2. Maximum Lot C overage: 80% 3. Maximum Building C overage: 30% 4. Minimum Front Building Setback: 15 feet 5. Minimum Side Building Setback: 8 feet 6. Minimum Rear Building Setback: 15 feet A ll other development regulations will be in accordance with the City of Salem Zoning Ordinance. Rev iew of B C D P roposal for a Medical Office: In accordance with Sec. 106-216.1 of the Zoning O rdinance of the City of Salem the Planning C ommission and C ouncil “must review all BC D proposals as an amendment to the zoning map pursuant to section 106-520”. T his portion of the request will consider the specific proposal that the applicant has presented, including the use, layout, design of buildings, arrangement of parking areas, and similar items, some of which are governed by deed restrictions listed in the Issues section of this report. T he items listed below are specific to the proposal, but fall within the proposed site development regulations and requirements: 1. Use: Medical Office 2. Proposed Building Height: 2 stories 3. Proposed Lot Coverage: 73% 4. Proposed Building C overage: 12% I SSU E S: T his property is subject to the following Deed Restrictions: A . T he Grantee shall construct a public road, in accordance with the standards of the Virginia Department of Transportation, as indicated in the Plan, and all other subdivision physical improvements shall be completed within eighteen months. B. A ll buildings constructed on the Premises shall not be more than 3 ½ stories. C . All principal buildings shall be constructed with red brick. D . A ll buildings shall have a slope roof. E. All buildings shall have slate or asphalt roof shingles or the equivalent thereof. F. T here may (be) no more than ten buildings constructed on Tracts I and II. G . No principal building shall contain less than 3,000 square feet. Ben Tripp, C ity Planner, appeared before the C ouncil. He noted that there are two parts to the request. Our zoning ordinance states that when we have a proposal for Business C ommerce district it needs to be reviewed as an amendment to the zoning ordinance. First, there are specific site development regulations that must be set for the parcels, and this was not done previously for this property. Also, the specific BC D proposal must be reviewed by the Commission and C ity C ouncil, and the applicant is going to discuss both of these with C ouncil. T his is the C ity's opportunity to have input in this development as we have had with other developments on the Commerce Park campus. He noted that he would be glad to answer any questions. Sean Horne of Balzer and Associates, appeared before the C ouncil on behalf of the property owner and contract purchaser to explain the request. He noted that around 2006 or 2007 his firm did the Prestonfield development for Dr. Preston Waldrop. T hey helped to develop the plans for the roads and his building on Knotbreak Road. Since that time, the land has sat there waiting to be sold. Dr. Waldrop finally has someone interested in one of the parcels, which is along the front. Blue Ridge Health and Wellness, LLC , which is University Physical T herapy and Blue Ridge Pain Management, is the company that is interested in developing the property. T hey are looking at putting an approximate 14,000 square foot building on two floors, with access to both levels at grade, which is much like Dr. Waldrop's building. He noted that the projected investment in the property is between $2.5 and $3 million with about 20-25 employees. As Mr. Tripp noted, all the setback regulations and building heights are noted on the site plan, which were set forth from the deed restrictions that were put in place when Dr. Waldrop purchased the property originally. He noted that the request is pretty straightforward, and this is not a zoning use issue, but is really a site plan issue reviewing the proposal. He noted that he would be glad to answer any questions. Mr. Martin noted upon research of this he noticed that the proposed development specs fall within the original specifications, and the development is according to the deed restrictions. He believes that this is a good use of the property, and he supports it going forward. Mr. Horne thanked him and noted that they think this goes a long way to start filling out the campus. Mr. Horne noted that Dr. Waldrop was in attendance as well as C raig Balzer, if there are any architectural related questions. Vice Mayor J ones opened the public hearing and asked if anyone would like to speak on the matter. T here was no response, and the public hearing was closed. J ames C hisom motioned to approve the request of Backbone Investments LLC, property owner, and Blue Ridge Health and Wellness, LLC , contract purchaser, for the consideration of a Business C ommerce District proposal for a medical office on the property located at 100 Knotbreak Road (Tax Map # 148-1-4.2). J ane J ohnson seconded the motion. Ayes: C hisom, J ohnson, J ones, Martin A bsent: Foley C .Special E xception P ermit Hold public hearing to consider the request of William E. Lee, property owner, and G reenGearHeads LLC, contract purchaser, for the issuance of a Special Exception Permit to allow scrap and salvage services on the property located at 844 Union Street. (Tax Map # 200-2-1). (A dvertised in the September 7 and 14, 2017, issues of Salem Times Register. Recommend denial; see Page 11 Planning Commission minutes.) STA F F REPO RT Staff noted the following regarding the request: the subject property consists of a single parcel located off Union Street, between the Norfolk Southern Main Lines and the Virginian Line. T he property is visible from the entrance to the Moyer Sports C omplex, behind Oak Hall C ap and Gown. It is approximately 1.392 acres, and is occupied by a 24,000 square foot industrial building. T his request is for a Special Exception Permit to allow Scrap and Salvage Services. T he applicant would like to move his business from the existing location at 1115 Indiana Street to this new location in order to expand. T he zoning ordinance defines Scrap and Salvage Services as: “places of business primarily engaged in the storage, sale, dismantling or other processing of uses or waste materials which are not intended for reuse in their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards, junk yards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and supplies.” T he business accepts scrap materials for recycling in bulk quantities. T he applicant has also discussed recycling rail locomotives but is not planning to do that at this time. If granted, the recycling of large vehicles such as train engines, automobiles, tires, and similar items and equipment would be allowed. ISSUES: the entire property is located within the 100 year floodplain, and part of it is located within the floodway. J ay Brenner of Green Gearheads LLC , contract purchaser, appeared before the C ouncil to explain his request, and he presented a handout regarding his request. He noted he is proposing to move his business to this address. Green Gearheads recycles paper, plastic, and metal from commercial sources only. Items include the following: cardboard, mixed paper, newspaper, rebound, and steel. He further discussed the pictures in the presentation. Vice Mayor J ones asked if they currently do all these types of recycling at the current location, and Mr. Brenner noted that they do. Mr. Brenner noted - why do they need to move? His lease at the current location has expired, and the owner will not renew the lease. Also, he has requested to add larger doors to the building, which would allow them to back trucks in the building, and the owner will not let them modify the building. Mr. Martin asked when does the lease runs out, and Mr. Brenner stated that the lease has expired. T hey are in the stage of having to be out by the end of the month as well there is an additional month to repair the building with regards to dents or dings and to repaint the front of the building. Mr. Martin asked if there was a particular reason the landlord did not want to renew the lease. Mr. Brenner noted he might be off course but he thinks it might have to do with the property across the street, the Valleydale building, being purchased. He believes they assume their property is going to go up in value. He has gotten to the point in the business when he needs to be sinking more money into equipment. His next investment in equipment will run between $350,000 to $400,000. T his is automated sorting equipment which can keep up with the volumes that are coming into the facility. It has taken them about five years to build those volumes to get consistent customers. Vice Mayor J ones asked if the equipment has been ordered or does he have the means to purchase the equipment. Mr. Brenner noted that he has the means, but the equipment has not been ordered yet. Mr. Martin asked if this is the only property he has looked at or are there other options. Mr. Brenner noted that this is the best option for his business. He also likes the fact that it is adjacent to the rail where he would have rail access to ship outbound materials. Mr. Martin asked if he had looked at other properties. Mr. Brenner noted that he had looked at other properties but this seemed the best site for the business. Mr. Brenner further discussed the two divisions of the business and the sales for the past three years. He also noted they are proffering that they will exclude automotive wrecking yards, junk yards, used tire storage yard, or retail and/or wholesale sales of used automobile parts and supplies. Vice Mayor J ones asked if he would be doing anything automotive related, and Mr. Brenner noted that they will not be doing automotive. He noted it would be impossible to compete against Cycle Systems and Omni Source, who are currently doing automotive shredding. He noted that part of the original idea of having a large enough building was that they would not have to deal with the storm water issues.To be truthful, they have done an awful job of trying to keep the materials inside the building. It was the intent of the business to do this. With the new technology in the past few years, pretty much every scrap facility needs to be inside of a building. Mr. Martin noted the second requested proffer states that all recyclable material will be stored inside the building at the end of each working day and/or under protected cover. He asked if there was some reason that everything could not be kept inside the building. He noted that this is one of the concerns, is what is going to be stored outside. Mr. Brenner noted that if that is a problem, then they will say that everything will be inside the building. He noted the problems that sometimes happen when he gets a large load of materials - it is awfully hard for anyone to be able to take a load and process it that quickly. Vice Mayor J ones asked what was the difference in the size of the current building versus the proposed building. Mr. Brenner noted that the building is about three times as big as the current facility and it will also allow them room for the automated sorting equipment in the building. Mrs. J ohnson asked if the first location off of Kesler Mill was smaller than the existing building, and Mr. Brenner noted that it was about 1/3 the size of the current facility. She noted that Indiana Street was growth and now this is additional growth. Mr. Martin noted the third proffered condition with regards to outside storage of equipment awaiting placement at customers locations. He asked if this equipment could be stored inside the building, also. Mr. Brenner noted these are compactors and balers, new or refurbished equipment, which they are currently storing in a facility on Ninth Street. T his is equipment that they need to have in stock for customers. Vice Mayor J ones asked how many of these would he anticipate having in stock outside the building. Mr. Brenner noted that they typically keep four or five compactors ready for use, one or two balers, and sometimes they have a few recycling boxes. Mr. Martin noted if he has these items stored outside would he think there would be enough room to get the trucks in and out of the site, and Mr. Brenner noted it would not be a problem as they do not take up very much room. Mr. Brenner also discussed some of the concerns which were brought up at the Planning C ommission meeting with regards to materials stored outside the building, etc. Mr. Martin noted that with the previous facility and now the facility on Indiana Street, there were reports and pictures of what the facility looked like regarding the outside storage. Is having a larger building with more docks and the automated equipment going to help keep the exterior cleaner? Mr. Brenner noted that it will. Mr. Martin asked if this is just due to the fact it is a larger, better building or will he have people to police the building and keep it clean. He asked him why it will not look like the past two locations have looked. Mr. Brenner noted that they will have more room to put the materials inside, and they will be able to handle the materials more efficiently with the docks. T hey will be able to back the trucks up, unload, and go right into the baler. C urrently when they get loads in they have to leave them outside until they wait for the next truck to get there. Mr. Martin asked how many people he has working at the facility, and Mr. Brenner noted that they have five working during the day. Mrs. J ohnson asked how much truck traffic would there be. Mr. Brenner noted that they have approximately two outbound tractor trailers and six to seven inbound trucks a day. T here was further discussion regarding the direction trucks would be traveling out of the facility. Mr. Brenner also discussed the environmental concerns for the proposed location. T here was further discussion regarding the environmental concerns, stormwater and D EQ permits, etc. He stated that in the last five years of operation, the company has had zero lost time accidents or injuries at any of their facilities where they have operated. T he company has safety procedures in all of their processes. Vice Mayor J ones noted he had been by the proposed location approximately a week ago and noticed the amount of materials stored there. He asked Mr. Brenner what kind of time frame does he anticipate to clean up what is presently at the building. Mr. Brenner noted he believes that it will take he and the current property owners about four weeks. Mr. Martin asked staff what is the C ity's recourse if the proposed location is not maintained properly and starts to look junky like it has at the past two locations. Mr. Taliaferro noted the C ity could potentially charge them with violating the conditions of the Special Exception Permit and give them a certain amount of time to fix this. If the problem is never resolved, then C ouncil could revoke the Special Exception Permit so that the use could not be used on this property any longer. Mr. Yost noted that C ouncil could revoke the permit through a process much like this evening. Mr. Martin asked have we ever gone down this road with either of the other locations. Mr. Taliaferro noted that when they first started in Salem they were more of a recycling center which is a by right use in the zoning district. T he business has kind of morphed over time and more uses have been added and eventually reached the point it is more scrap and salvage as opposed to just recycling. Vice Mayor J ones asked Mr. VanAllman if there could be any storm water issues at the proposed location. Mr. VanAllman noted if the materials are kept inside the building, there will basically be no exposure to stormwater. Most of the materials that they handle seem to be non-contaminated material. T he easiest thing for them to do is to keep the materials in the building, which takes storm water out of it. Also, if they clean up and remove the current materials stored there, this will be a benefit as it is exposed to storm water. Mr. Yost noted that Mr. Brenner stated the recyclables will be inside the building, but there will be balers, dumpsters, compactors, etc. stored outside the building. Mr. Brenner noted that this was correct. Mr. Yost asked if this would create any problems, and Mr. VanAllman noted that it only creates a problem if there is leakage or exposure to storm water. Having heavy equipment stored outside is not a violation of the ellicit discharge ordinance; however, if there is a leak and or the C ity finds that contaminats are entering the storm drain, then it is a violation.T here was further discussion regarding storm water, contaminants, and the storage of the equipment outside the building. Mr. C hisom noted that he is concerned about how his properties have looked in the past and he is also concerned about the view of people coming to the Moyer C omplex, which is one of the C ity's crown jewels for sports activities. T he last thing he would want is for those people who drive by on their way to Moyer is to see a junky building. He asked Mr. Brenner to tell him how it would be different. Is there a way to screen the property from view on the drive down Union Street? Mr. Brenner noted they could screen the property but he believes the best thing is to keep everything inside. T heir properties have not looked good because they have grown so rapidly, and they are not leaving the materials outside because they want to. He notes that he wants to do it right and this is why he wants to purchase the automated equipment. He really likes Salem and he is proud to be here, and it is a great community. He further noted that he appreciates what Salem has done to help him build his business and it is embarrassing to him because this is not the way he wants to run his business. It is just the way the business has grown and the customers who are sending the recycling to him. T here was further discussion regarding the anticipated growth for the company in the next five years. Mr. C hisom asked about the proffered conditions. He would like to know what C ouncil could do about the screening of the property. Mr. Yost noted that C ouncil has been provided with proffered conditions from Mr. Brenner this evening, and C ouncil has given it a few minutes of thought. Unlike a rezoning, C ouncil can place whatever conditions on the property that they think are appropriate. To move ahead, his advice from a legal perspective is to be as specific as we can be on the conditions. He further discussed proposed conditions for the request and noted that C ouncil needs to think about this further. T he more precise that we can be the better for all of us if we all know the parameters and what the rules are going to be. T here was further discussion regarding placing conditions on the request and also continuing the request to a future meeting. Vickie Lee Sanders, representing her father, William E. Lee, appeared before the C ouncil and also presented copies of a presentation. She noted that her husband, Roger, and herself are court-appointed co-conservators over her father's estate. She noted that their full-time job now is managing 149 properties over five counties for her father. She stated that most of the C ouncil is probably aware of what a collector her father has been. It has been a challenge every single day and this property is probably one of the biggest challenges that they foresee. She further discussed the property and noted that when they initially spoke with Melinda Payne about Mr. Brenner's situation and the possibility of purchasing the property, they had no intention of selling or leasing the building. However, after meeting with Mr. Brenner, they decided to move forward and are looking at the possibility of leasing with an option to purchase. With her father having dementia, they are trying not to sell any of the properties and other than the Tidewater property they sold to the C ity, they have not sold any properties so far until he reaches the next stage. She then discussed the pictures with C ouncil showing the current location and operation of G reen Gearheads, the property located at 844 Union Street, and also, the items stored on the Union Street property. Mrs. J ohnson asked her if she has a plan for the automobiles stored on the property since Mr. Brenner is not going to be recycling automobiles. Mrs. Sanders noted they do have a plan, and they are working with Mr. Brenner to identify resources for recycling the automobiles. Mrs. Sanders noted one of the other concerns mentioned this evening was the visibility from Moyer Field. Being a Salemite, she shares that same concern. She discussed the photographs in the presentation showing the building from Union Street, from Moyer Sports C omplex, and from the City's skate park. She noted with the elevation of the railroad tracks the building is almost not visible. When traveling down Union Street towards Moyer C omplex or taking a right on Eddy Avenue, the building is not very noticeable. Most people she has talked to do not even know the building is there. She also presented photographs showing the area and the property from other locations in Salem. Vice Mayor J ones asked Mrs. Sanders if she thought they could get the property cleaned up in four weeks, and Mrs. Sanders stated that she cannot make any promises but they will do their very best. She noted that when they sold the C ity the property on Tidewater Street they were looking at 30 days and they were out of the building in three weeks, and Mr. Taliaferro had told them they did a remarkable job. Mr. Taliaferro agreed with her. Again, they will certainly do their best, and she feels they can work together with Mr. Brenner to get the property cleaned up. Vice Mayor J ones asked if anyone else would like to speak regarding this matter. T here was no response and the public hearing was closed. T here was further discussion regarding the conditions for the request and also continuing the matter to a future meeting of C ity Council. J ames C hisom motioned to continue the request of William E. Lee, property owner, and Green GearHeads LLC , contract purchaser, for the issuance of a Special Exception Permit to allow scrap and salvage services on the property located at 844 Union Street. (Tax Map # 200-2-1) to the October 23 meeting. J ane J ohnson seconded the motion. Ayes: C hisom, J ohnson, J ones, Martin A bsent: Foley D.B oards & Commissions C onsider various appointments on boards and commissions. T here was no action taken on this item. 7.C losed Session 8.Adjournment T he meeting was adjourned at 8:39 p.m.