HomeMy WebLinkAbout8/28/2017 - City Council - Minutes - RegularUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
August 28, 2017
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on August 28, 2017, at
6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph
Foley, William D. Jones, Jane W. Johnson, James A. Martin (absent), and James L. Chisom; with
Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager (absent), James
E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Mike Tyler, Director of Streets & Maintenance, Todd Sutphin, Assistant Director of
Streets & General Maintenance, London Lewis, Crew Supervisor, Streets & General
Maintenance; Melinda Payne, Director of Economic Development, and Mary Ellen Wines,
Zoning Administrator; and the following business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the Council
to hold a work session; and
WHEREAS, Mr. Taliaferro stated that after the Greenville, SC trip there was a suggestion
to get some prices for Wayfinder signs and new trashcans. Mr. Taliaferro further stated that it is
possible these items could be written in a VDOT grant however, the approval process could take
up to 18 months. After some discussion, Bill Jones suggested we bids for 30 trashcans and 6
Wayfinder signs. Mr. Taliaferro suggested that while we wait on pricing info, staff look at
verifying if the grant could cover the cost of the signs and trashcans along with other ideas for
funding. The follow up on this to Council will be two meetings from today.
WHEREAS, Ms. Wines gave Council an update on short term rentals. Planning
Commission has discussed this in their meeting and would like to meet with Council for a joint
meeting in October to further discuss; and
WHEREAS, there were no other topics for discussion; and
There being no further business to come before the Council, the work session was
adjourned at 7:17 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
Ci ty Council Meeting
M INUTES
Monday, August 28, 2017, 7:30 PM
Council Chambers, C ity Hall, 114 North B road Street, Salem, Virginia 24153
1.C all to Order
A regular meeting of the C ouncil of the City of Salem, Virginia, was called to order
at 7:30 p.m., there being present the following members to wit: Byron Randolph
Foley, Mayor, William D. J ones, Vice-Mayor, C ouncil members: J ane W. J ohnson,
J ames A. Martin (absent), and J ames L. C hisom; along with J ames E. Taliaferro, II,
A ssistant C ity Manager and C lerk of C ouncil; Rosemarie B. J ordan, Director of
Finance; Melinda J . Payne, Director of Economic Development; C harles E. Van
A llman, J r.; Director of C ommunity Development; Mike Stevens, Communications
D irector; and Stephen M. Yost, C ity Attorney.
Mayor Foley noted that the C ity has lost some significant citizens this past summer.
In the past week, we lost Sam C arter who served on the Planning Commission.
Most of the people who knew him are aware of what a great man he was. He was
not only a great citizen of the community and was actually still serving on the
C ommission. He noted that he wanted to acknowledge our loss and thank him and
his family for his service not only to the C ity but to the community at large. Vice
Mayor J ones noted that the Mayor had summed it up very well. He noted that Sam
loved people and people loved Sam, and if there was anything that Sam could give
that was his heart, money and kindness. Ms. J ohnson noted that she agreed with the
Mayor and Vice Mayor. She also noted that he was a wonderful person and friend,
and the loss has left a huge gaping hole in the community. She noted that prayers are
with the family.
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
A.C ity of Salem Sheriff's Office
Receive presentation congratulating the Sheriff's Office on receiving state
re-accreditation.
Mayor Foley noted Derrick Mayes, Program Manager for the Virginia Department
of C riminal J ustice Services, was present this evening.
Mr. D errick Mayes, Virginia Department of Criminal J ustice Services, appeared
before the C ouncil and stated he that it gives him great pleasure to be at the
meeting. He discussed the accreditation process and noted that it is very important
in law enforcement. He commended the Salem Sheriff's office for successfully
obtaining reaccreditation again. Also, in attendance were C hief Gary Roach with the
Pulaski Police Department, who is the VLEPS C (Virginia Law Enforcement
Professional Standards Commission) chairman, and Sheriff Steve Draper with the
Martinsville Sheriff's office, who is the treasurer for VLEP SC .
C hief Roach noted that they bring greetings and congratulations from the Executive
Board of the Virginia Law Enforcement Professional Standards C ommission of the
Virginia Department of Criminal J ustice Services. T hey are here to recognize the
Salem Sheriff's office for their commitment to law enforcement excellence as
evidenced by their successful completion of the recertification process of the
Virginia Law Enforcement A ccreditation Program. He further discussed the process
and the commitment it takes to obtain recertification. T he Salem Sheriff's office has
maintained that commitment as they are here to officially recognize them for
successfully completing the reaccreditation process. Further, he discussed the
advantages of obtaining reaccreditation.
Sheriff Steve Draper noted that Sheriff Atkins and members of the Salem Sheriff's
office have successfully met all those standards again and they are very proud and
congratulate all of them for this accomplishment. He then presented Sheriff Atkins
with the reaccreditation award for the Salem Sheriff’s O ffice. It was noted that it
was the Sheriff ’s Office’s fourth award for accreditation.
Sheriff Eric “Ric” Atkins appeared before the Council and thanked everyone for
being a part of the presentation. He noted that it is a great feeling and stated that the
accreditation/ reaccreditation process could not be done without the support of C ity
C ouncil, the C ity Manager, Assistant C ity Manager, C ity Staff, as well as the staff
of the Sheriff ’s Office. He commended the Accreditation Team and gave credit to
Major April Staton for her assistance on the latest accreditation. Major Staton came
forward to be recognized.
C ity C ouncil commended Sheriff Atkins and his staff for their hard work.
4.C onsent Agenda
A.Minutes
C onsider acceptance of minutes from the August 14, 2017, work session and
regular meeting,
A pproved
B.F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the one
month ending J uly 2017.
Received
5.Old Business
A.Vacation of Right of Way
C onsider ordinance on second reading permanently vacating an approximate 0.07
acres of unopened right of way of West 2nd Street, situated west of C ypress Street,
bounded on the south by Lot 1 Section 8 of Hockman Land C ompany Subdivision
(Tax Map #144-8-5) and on the north by Lot 1 Section 7 of the Hockman Land
C ompany Subdivision (Tax Map #144-8-3). (Approved on first reading at the
A ugust 14, 2017, meeting.)
J ane J ohnson motioned to adopt the ordinance on second reading permanently
vacating an approximate 0.07 acres of unopened right of way of West 2nd Street,
situated west of C ypress Street, bounded on the south by Lot 1 Section 8 of
Hockman Land Company Subdivision (Tax Map #144-8-5) and on the north by Lot
1 Section 7 of the Hockman Land C ompany Subdivision (Tax Map #144-8-3).
J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
6.New Business
A.Special E xception P ermit
Hold public hearing to consider the request of Mark W. C laytor, property owner, for
the issuance of a Special Exception Permit to allow a Single Family Dwelling,
D etached on the property located at 1403 S. C olorado Street, (Tax Map # 234-1-
3). (Advertised in the August 10, and 17, 2017, issues of the Salem Times Register.
Planning C ommission continued to the September 13, 2017, meeting; see Page 1
Planning C ommission minutes.) STA F F REPO RT
Mr. Yost noted that the Planning C ommission had continued this item to their
September meeting, therefore, C ouncil will need to continue this item to the second
meeting in September, which would be September 25th.
William J ones motioned to continue the request of Mark W. C laytor, property
owner, for the issuance of a Special Exception Permit to allow a Single Family
D welling, Detached on the property located at 1403 S. C olorado Street, (Tax Map
# 234-1-3) to the September 25, 2017, meeting. J ames C hisom seconded the
motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
B.Salem School B oard
C onsider setting date for public hearing in accordance with Section 22.1-29.1 of the
C ode of Virginia, 1950 as amended, regarding the expiration of term for David
Preston. (Suggest date of September 25, 2017)
J ane J ohnson motioned to set a public hearing date of September 25, 2017, to
received candiates for the expiration of term for David Preston on the Salem School
Board. William J ones seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
C .School Cafeteria F und
C onsider request to amend School C afeteria Fund budget as approved by the
School Board on August 8, 2017. Audit - Finance Committee
Vice Mayor J ones noted that the Audit Finance C ommittee met and reviewed the
request to amend the School C afeteria Fund budget. T he School Board at their
meeting on August 8, 2017, amended the fund for fiscal year 2017. Budget
amendments totaling $187,000 were presented to increase the revenue and
expenditure budgets in the fund. T he cafeteria ended the year with higher revenues
and expenditures than budgeted due to trends on sales and federal revenues thus
resulting in a need to increase the budget. T he Committee recommends
appropriation changes of $187,000 to the School C afeteria Fund.
William J ones motioned to amend the School C afeteria Fund budget as approved
by the School Board on August 8, 2017. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
D.C arryov er of Stomwater Management F unds
C onsider request to reappropriate unspent stormwater management program funds.
A udit-Finance C ommittee
Vice Mayor J ones noted the Audit Finance C ommittee also discussed this item
earlier today. Stormwater management programs were implemented by local
governments effective J uly 1, 2014, as required by the State to comply with the
C lean Water Act of 1972. In September 2016, C ity C ouncil adopted a policy to
allow staff to administratively appropriate stormwater management funding not
expended at the end of each fiscal year if the carryover amount was less than
$25,000. As of J une 30, 2017, funding of $27,353 was unspent and needs to be
reappropriated in fiscal year 2018, since the carryover amount is more than
$25,000. T he Committee reviewed the request and recommends reappropriating the
$27,353 to the stormwater management programs expenditure account.
William J ones motioned to reappropriate the unspent stormwater management
program funds to the 2018 fiscal year budget. J ane J ohnson seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
E.F unding for Roanoke Riv er Greenway P roject
C onsider request to appropriate funding for the Cook D rive section of the Roanoke
River Greenway. Audit-Finance C ommittee
Vice Mayor J ones noted the C ook Drive portion of the Roanoke River Greenway
consists of a walking trail beginning at C ity property near the railroad on C ook
D rive and ending at the Salem C ity limits. In March 2017, the General Fund budget
was amended to provide an additional $150,000 for this project, and the FY2018
G eneral Fund budget includes an additional $150,000 for this project. Providing
local funding for this section of the greenway reduces the cost of the project and
allows the C ity to more efficiently utilize state funding for other portions of the
greenway and the Apperson Bridge project. T he C ommittee reviewed the request
and recommends reappropriating local funding to cover costs for this section of the
greenway. He stated he would like to applaud C huck VanA llman for the cost
savings on this project, which adds to increasing the expediency of repairing bridges
on A pperson Drive and also the intersection.
Mayor Foley noted it might be helpful for those in attendance if Mr. Taliaferro or
Mr. VanAllman could explain this request. Mr. VanA llman noted that basically the
C ook Drive greenway is approximately one-half mile of greenway that extends from
the Roanoke City border to almost Apperson Drive. T his was previously a state
and federal project coordinated with the Virginia Department of Transportation. It
was better for the City financially to make it a local project and then pursue other
grant funding for some of our bridges. Staff was able to get a lot more federal funds
for other projects by making this project local and doing the work with C ity forces.
A lso, it eliminates some of the requirements we would have to do under federal
guidelines versus doing it locally.
William J ones motioned to appropriate funding for the C ook Drive section of the
Roanoke River Greenway. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
F.VML I nsurance P rograms Grant
C onsider request to accept and appropriate the VML Insurance Programs grant.
A udit-Finance C ommittee
Vice Mayor J ones noted the VML Insurance Programs provide risk management
grants to localities each year to help support risk management activities. T he C ity
of Salem Police Department was awarded a grant of $3,367. T he grant does not
require a match and will allow us to purchase needed items that are not included in
the current budget. T he C ommittee reviewed the request and recommends accepting
the grant and appropriating the funds to the Police state grants account.
William J ones motioned to accept and appropriate the VML Insurance Programs
grant. J ames Chisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
G.Rescue Squad Assistance F und Grant
C onsider request to accept and appropriate Rescue Squad Assistance Fund
(RSA F) grant. Audit - Finance C ommittee
Vice Mayor J ones noted the C ity has been awarded $4,080 in RSA F grant funds
from the Virginia Office of Emergency Medical Services. T he grant will be used to
provide training needed to a current Fire Department employee. No local match is
required. T he C ommittee reviewed the request and recommends appropriating the
funds to the state grant expenditure account.
William J ones motioned to accept and appropriate Rescue Squad Assistance Fund
(RSA F) grant. J ane J ohnson seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
H.Angelle's Diner
C onsider setting the bond for erosion and sediment control for Angelle's Diner.
A udit - Finance C ommittee
Vice Mayor J ones noted the Audit Finance C ommittee reviewed the estimate for
physical improvements and erosion and sediment control for Angelle’s Diner. T he
C ommittee concurs with the C ommunity D evelopment Department’s
recommendation that bond be set in the amount of $10,527.00 and a time frame for
completion set at twelve (12) months. He noted that this is the old Omelet Shoppe
on Wildwood Road.
William J ones motioned to approve the bond for erosion and sediment control for
A ngelle's Diner. J ane J ohnson seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
I.E l Rodeo - Salem
C onsider setting the bond for physical improvements and erosion and sediment
control for El Rodeo - Salem. Audit - Finance Committee
Vice Mayor J ones stated the Audit Finance C ommittee reviewed the estimate for
physical improvements and erosion and sediment control and physical improvements
for El Rodeo - Salem. T he C ommittee concurs with the C ommunity Development
D epartment’s recommendation that bond be set in the amount of $54,236.00 and a
time frame for completion set at twelve (12) months.
William J ones motioned to approve the bond for physical improvements and erosion
and sediment control for El Rodeo - Salem. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
J .Appropriation of F unds
Request to re-appropriate the G overnor's Agriculture & Forestry Industries
D evelopment Grant (A FID). Audit - Finance Committee
Vice Mayor J ones stated the C ity has been awarded a grant of $150,000 from the
Virginia Department of Agriculture and Consumer Services for the expansion and
operation of Parkway Brewing C ompany, LLC. T he appropriation of funds was
approved by City C ouncil on J une 26, 2017, however, grant funds were not
received until F Y2018, therefore an adjustment to the budget is needed. T he
C ommittee reviewed the request and recommends approval to accept and
reappropriate the Governor’s Agriculture & Forestry Industries Development Fund
G rant.
William J ones motioned to re-appropriate the Governor's A griculture & Forestry
Industries Development Grant (A FID). J ames Chisom seconded the motion.
Ayes: C hisom, Foley, J ohnson, J ones
A bsent: Martin
7.C losed Session
8.Adjournment
T he meeting was adjourned at 7:59 p.m.
Audit - F inance C o mmittee Meeting, 8:00 a.m., C ity Manager's C o nference R o o m
Work S es s io n Meeting, 6:30 p .m., C ounc il C hamb ers C onferenc e R o o m