HomeMy WebLinkAbout6/12/2017 - City Council - Minutes - SpecialUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
June 12, 2017
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on June 12, 2017, at 6:30
p.m., there being present the following members of said Council, to wit: Byron Randolph Foley,
William D. Jones (absent), Jane W. Johnson, James A. Martin (absent), and James L. Chisom;
with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E.
Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Linda M. Carroll, Commissioner of the Revenue; and the following business was
transacted:
Mayor Foley reported that this date, place, and time had been set in order for the Council
to hold a work session; and
WHEREAS, Mr. Boggess reviewed the changes in the Performance Agreement for
Parkway Brewery, LLC; and
WHEREAS, Ms. Carroll reviewed with Council the current procedure for fiduciary
reimbursement and Council discussed putting a procedure into place to assist the
Commissioner’s office to address these types of requests; and
WHEREAS, there were no other topics for discussion; and
There being no further business to come before the Council, the work session was
adjourned at 7:02 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
Ci ty Council Meeting
M INUTES
Monday, June 12, 2017, 7:30 P M
Council Chambers, C ity Hall, 114 North B road Street, Salem, Virginia 24153
1.C all to Order
A regular meeting of the C ouncil of the City of Salem, Virginia, was called to order
at 7:30 p.m., there being present the following members to wit: Byron Randolph
Foley, Mayor, William D. J ones, Vice-Mayor, (absent) C ouncil members: J ane W.
J ohnson, J ames A. Martin (absent), and J ames L. C hisom; along with Kevin S.
Boggess, C ity Manager; J ames E. Taliaferro, II, Assistant C ity Manager and Clerk
of C ouncil; Rosemarie B. J ordan, Director of Finance; Melinda J . Payne, Director
of Economic Development; C harles E. VanAllman, J r., Director of C ommunity
D evelopment; Mike Stevens, C ommunications Director; and Stephen M. Yost, C ity
A ttorney.
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
A.Salem High School F orensics Team
C onsider adoption of Resolution 1321 commending the Salem High School
Forensics Team for winning the 2017 Group A A State C hampionship.
Mayor Foley noted that City C ouncil is recognizing the Salem High School
Forensics Team this evening for winning the 2017 Group A A State Championship.
Because it is near the end of school, the School Board is also here this evening to
recognize the team as well.
Mayor Foley presented the following resolution:
WH EREAS, teaching and learning form the foundation of a school's endeavors; and
WH EREAS, C oaches Mark Ingerson and Pam Carter led a formidable forensics
competition team at Salem High School to its 12th consecutive state championship,
the second longest streak in Virginia High School League history; and
WH EREAS, the team’s 36-14 victory over EC Glass High School was fueled by 11
students who advanced to the tournament’s final round, accounting for five state
championships out of ten events; and
WH EREAS, the team was led by C aptains Emma Studtmann and Alayna J ohnson,
who won individual state championships in Prose Interpretation and Humorous
Interpretation respectively, Emma’s second consecutive state championship and
A layna’s first, continuing Salem High School’s domination in Humorous
Interpretation with nine consecutive state championships in the category; and
WH EREAS, senior Kyle Fauber won the state championships in Storytelling, his
first state championship; and
WH EREAS, junior AnnElese G alleo won the state championship in Serious
D ramatic Interpretation, her second individual state title; and
WH EREAS, sophomore Adalynn Eller won her first individual state championship
in Poetry Interpretation, and
WH EREAS, Salem students claimed the runner-up spot in three of the remaining five
event categories, including senior Sydney Pettit in Prose Interpretation, junior Rachel
Massey in Storytelling, and sophomore Charlie Wallace in Impromptu Speaking; and
WH EREAS, sophomores A bbie C oleman and duo Phoebe Stevens and Ashby G arst
scored points for the team by placing third in Original Oratory and Humorous D uo
respectively; and
WH EREAS, juniors Samantha Kennedy, Moss Stratton, Samantha Hoyer, and
J ordan Barker, and freshmen Meredith Hicks and Emma Painter supported the team
by advancing to and competing in the state tournament; and
WH EREAS, Alex Perdue, Rachel C haos, and Skyler Allen supported the team’s
successful season by competing in the regional tournament; and
WH EREAS, Katie C onklin provided support to the team throughout the season in
her role as team manager; and
WH EREAS, the Salem High School Forensics Team brought recognition, honor, and
pride to Salem High School and the C ity of Salem; and
WH EREAS, the C ity of Salem believes that strong extracurricular activities are an
integral part of its educational program; and
WH EREAS, the C ity of Salem believes this team represents the school division's
most essential functions of teaching and learning;
N O W T H EREFO RE BE IT RES O LVED , that the C ity of Salem hereby expresses
its congratulations and appreciation to Mark Ingerson, Pam C arter, and the members
of the Salem High School Forensics Team for their accomplishments; and
BE IT FU RTH ER RES O LVED , that a copy of this resolution be presented to the
coach and each team member and that a copy be placed on display at Salem High
School.
2017 G RO UP A A S TAT E FO REN S IC S T EA M C HA MPIO N SHIP
C ity Council and School Board members presented the members of the team with
copies of the resolutions, a C hampionship pin, and other gifts. C ity C ouncil
congratulated the coaches, students and their families for winning the state
championship again.
J ane J ohnson motioned to adopt Resolution 1321 commending the Salem High
School Forensics Team for winning the 2017 Group A A State C hampionship.
J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
4.C onsent Agenda
A.Minutes
C onsider acceptance of minutes from May 22, 2017, work session and regular
meeting.
A pproved
A bsent: J ones, Martin
B.F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the ten
months ending April 2017.
Received as presented
A bsent: J ones, Martin
5.Old Business
A.Amendment to the Zoning Ordinance
C onsider ordinance on second reading, the request of J asbir S. Mavi, property
owner, for rezoning the property located at 1656 Woodshill Lane (Tax Map # 239-1-
8) from A G Agricultural District to RS F Residential Single Family District.
(Approved on first reading at the May 22, 2017 meeting.)
J ane J ohnson motioned to adopt the ordinance on second reading, the request of
J asbir S. Mavi, property owner, for rezoning the property located at 1656 Woodshill
Lane (Tax Map # 239-1-8) from A G Agricultural District to RS F Residential
Single Family District. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
6.New Business
A.C losed Session
Hold a closed session in accordance with the provisions of Section 2.2-3711A(29)
of the 1950 C ode of Virginia, as amended for the purpose of a discussion
concerning publicly held real property and the award of a public contract where
discussion in an open session would adversely affect the bargaining position or
negotiating strategy of the C ity.
Mayor Foley noted that this item was discussed in the work session so this item has
been dropped from the meeting's agenda.
B.P arkway B rewing Company, L L C
C onsider approval and authorize the C ity Manager to execute the Performance
A greement between Parkway Brewing C ompany, LLC , the Economic Development
A uthority of the C ity of Salem, Virginia, and the City of Salem.
Mr. Boggess noted for clarification we also have Item F, which looks like the same
thing, but it is the actual Governor's agreement, and the C ity is a party to this as
well. So a lot of what we talk about with regards to Item 6B will also reflect in Item
6F. Mayor Foley asked if C ouncil could consider them together. Mr. Yost noted
that they could be considered together. Mayor Foley noted that they will consider
both items at this time.
Mr. Boggess noted that with regards to Item 6B, the Parkway Brewing Company
Performance Agreement, there have been a couple of changes from the agreement
sent out in C ouncil's packet. He noted he wanted to highlight the essence of the
agreements. In Section 1 - O bligations of the Developer, he noted he wanted to
make it clear that the agreement is between the C ity of Salem, the Salem Economic
D evelopment Authority, and Parkway Brewing Company. It also references the
G overnor's Grant as well. T his is a total of two $150,000 grants to the brewery. He
noted that looking at Section 1.2 the requirement is that Parkway Brewery or the
D eveloper must spend at least $750,000 of which approximately $675,000 must be
invested in machinery and equipment and the remaining $75,000 will be invested in
improvements to the property. He further noted that Section 1.6 has also been
changed a little. T his section notes that the Developer shall utilize the words,
"Salem, VA" or other mutually agreed upon language and/or the use of the official
C ity seal on all instances of logos or branding used by the C ompany. He noted that
they currently use this in most of their logos. T his has been changed slightly - we
have added the words "to the extent reasonably practical (e.g. if it can't be
embroidered). In Section 1.7, the time has been changed from five (5) years to three
(3) years. And the same in Section 1.8, where they would agree to participate in
"Parkway Downtown" or similar mutually agreed upon series of events in
collaboration with the City. T his has been changed from a period of five (5) years to
a period of three (3) years. Section 1.9 language has been added in that if the
brewery is sold to one of the top five grossing beer producing companies in the
country, the ED A would be refunded the entire $150,000. But if it were sold to a
smaller regional brewery, they would not have to pay back the money.
Mr. Yost noted that in Section 1.5 the Developer will maintain its operations and
business in the C ity of Salem for at least five (5) years. T here was further
discussion regarding this section. Mr. Boggess noted that there were some changes
to Section 10 Assignment and Section 18 Agreement Subject to Funding and he
further discussed those changes.
Mr. Boggess noted with regards to the Governor's agreement, which is very similar
to the C ity's agreement, it spells out more with regards to the jobs created, target
jobs and the need to retain jobs and measure them. T he C ity's agreement references
this and that Virginia Employment C ommission reporting is required to justify the
data. He further discussed the G overnor's agreement. He noted that the terms of the
agreement and the $150,000 are similar to the C ity's agreement and again, we are a
party to this agreement. Mayor Foley noted that they have to purchase a certain
percentage of Virginia-produced grains. Mr. Yost noted that this is correct. T hey
will be required to purchase 7,000 pounds of Virginia grown agricultural products or
something to that effect. Further, he added on the Governor's grant performance
agreement, neither the Governor or the Commonwealth are parties to this grant. T he
grant actually comes to the C ity of Salem, and the C ity will then transfer this money
to the Economic Development Authority. T he Authority will pay out the
G overnor's grant in the same manner that the C ity's grant is paid out. Mayor Foley
asked when the Economic Development Authority will be meeting and Mr. Yost
noted that they are meeting this Wednesday.
Mr. Yost noted if it is Council's desire to approve the updated C ity's performance
agreement and the Governor's grant performance agreement, he would suggest the
approval be subject to the potential amendment and approval of the C ity Manager
and C ity Attorney. He noted there may be a few grammatical things that might need
to be changed.
J ames C hisom motioned to approve and authorize the C ity Manager to execute the
updated Performance Agreement between Parkway Brewing C ompany, LLC , the
Economic Development Authority of the C ity of Salem, Virginia, and the City of
Salem and the Governor's Agriculture and Forestry Industries Development Fund
Performance Agreement subject to potential amendment by the C ity Manager and
the C ity Attorney. J ane J ohnson seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
C .C hestnut Manor P arking I mprov ements
C onsider setting the bond for physical improvements and erosion and sediment
control for C hestnut Manor Parking Improvements. Audit-Finance Committee
Mrs. J ohnson noted the Audit Finance C ommittee met and reviewed the estimate
for physical improvements and erosion and sediment control for the C hestnut Manor
Parking Improvements. T he C ommittee concurs with the Engineering Department’s
recommendation that bond be set in the amount of $14,845.00 and a time frame for
completion set at twelve (12) months.
J ane J ohnson motioned to approve the bond for physical improvements and erosion
and sediment control for C hestnut Manor Parking Improvements. J ames C hisom
seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
D.F unding for Roanoke Riv er Greenway P roject
C onsider request to appropriate Regional Surface Transportation Program funds for
Roanoke River Greenway project. Audit - Finance
Mrs. J ohnson noted Phase 5 of the Roanoke River Greenway will complete a
bicycle and pedestrian bridge over the Roanoke River at Eddy Avenue.
C onstruction is anticipated to begin in the summer of 2017. In addition to funding
already appropriated, VD O T awarded an additional $226,514 in RS T P (Regional
Surface Transportation Program) funds for the completion. No local match is
required. T he RS T P funds, along with funds already appropriated, will allow us to
construct the bicycle and pedestrian bridge over the Roanoke River at Eddy
Avenue. T he A udit Finance C ommittee reviewed the request and recommended
appropriating the additional RST P funding for Phase 5 of the Roanoke River
G reenway.
Mayor Foley thanked Mr. VanA llman and the Community Development Department
for acquiring the funding for this project.
J ane J ohnson motioned to appropriate Regional Surface Transportation Program
funds for Roanoke River Greenway project. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
E.Transfer Station F inal Budget Adjustments
C onsider request to amend General Fund budget and close out accounts related to
C ity of Salem Transfer Station. Audit-Finance Committee
Mrs. J ohnson noted a budget amendment is needed to make final adjustments to the
revenues and expenditures related to the Transfer Station operations. J oining RVRA
has resulted in budget savings for the C ity, so additional funds will be transferred to
various C ity accounts. T he C ommittee reviewed the request and recommends
adjusting Transfer Station revenue and expenditure accounts per Attachment A. She
asked Mr. Boggess if he could explain this further.
Mr. Boggess noted when the C ity considered joining the RVRA lots of analysis and
deliberation went into the decision to do this. We are coming up to the end of our
first physical year, and it appears that the decision to join the RVRA has been
financially advantageous to the C ity but not only that he believes that the
relationship Mike Tyler has developed and their willingness to work with us to make
this operation work has been to our benefit. T here have been a few bumps in the
road as we would expect. We have some issues with commercial construction
material right now, which is having to be transported to Roanoke. T his is creating an
inconvenience for some of our folks. But over all this is a very strong relationship
that is having a positive financial impact on our operating budget as well.
J ane J ohnson motioned to amend the General Fund budget and close out accounts
related to C ity of Salem Transfer Station. J ames C hisom seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
F.P arkway B rewing Company, L L C - Grant Agreement
C onsider approval and authorize the C ity Manager to execute the Governor's
A griculture & Forestry Industries Development Fund Performance Agreement
between Parkway Brewing C ompany, LLC, the Economic Development Authority
of the C ity of Salem, Virginia, and the C ity of Salem.
Supplemental Item
T his item was combined with Item 6B.
A bsent: J ones, Martin
G.B oards and Commissions
C onsider appointments to fill vacancies on various boards and commissions.
Supplemental Item
J ames C hisom motioned to reappoint J ane J ohnson and Bill J ones to the Roanoke
Valley Transportation Planning O rganization (RVT PO) Policy Board for a three-
year term effective J une 30, 2017; to appoint Major A pril M. Staton to the VA SA P
Policy Board to fill the unexpired term of Sheriff Eric A . A tkins ending J uly 1,
2019; and to reappoint William R. Shepherd to the Personnel Board for a two-year
term effective J une 9, 2017. J ane J ohnson seconded the motion.
Ayes: C hisom, Foley, J ohnson
A bsent: J ones, Martin
7.C losed Session
A.C losed Session
Hold a closed session pursuant to provisions of Section 2.2-3711A(1) of the
1950 C ode of Virginia, as amended, to discuss a personnel matter(s).
Hold a closed session pursuant to provision of Section 2.2-3711A(3) of the
1950 C ode of Virginia, as amended, to discuss property the C ity may wish to
sell.
T his item was dropped from the agenda as it was not needed.
8.Adjournment
T he meeting was adjourned at 7:58 p.m.
F ootnote
OP EB Trust Board - Local Financ e M eeting at 8:00 a.m. City Manager's Co nference Room
Audit - Finance Committe e M e eting, 8:30 a.m., City M anager's Co nference Room
Work Session Meeting, 6:30 p.m., City Manager's Conference Room