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HomeMy WebLinkAbout10/10/2016 - City Council - Minutes - Regular UNAPPROVED MINUTES CITY COUNCIL WORK SESSION October 10, 2016 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, 114 North Broad Street, Salem, Virginia, on October 10, 2016, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and James A. Martin; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; and Rosemarie B. Jordan, Director of Finance, and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ms. Jordan reviewed the 2016 – 2017 Budget Calendar; and WHEREAS, Mr. Boggess gave various updates; and WHEREAS, there was no further discussion to be had, Mayor Foley adjourned at 7:22 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council City Counci l Meeting MINUTES Monday, October 10, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, John C. Givens, Vice-Mayor, Councilmembers: Jane W. Johnson, William D. Jones, and James A. Martin; along with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Rosemarie B. Jordan, Director of Finance; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes from the September 26, 2016 Work Session and regular meetings. 5.Old Business 6.New Business A.Disposal of Property and Vacation of PUE Hold a public hearing to permanently dispose of and vacate portions of a 25" public utility easement (PUE) deed book 79, page 55, more particularly described as Tax Map #142-1-1.2, also known as 922 West Main Street. (As advertised in the October 2, 2016 issue of The Roanoke Times.) Mr. Taliaferro stated there is a water line which was abandoned on the old West Salem Plaza property when the Lowe's store was built. The easement remained and the property owners would like to vacate the easement on the rest of the property just so they can open it up. Vice Mayor Givens asked if this is on the west end of the Lowe's property where the nursery used to be, and Mr. Taliaferro noted that it was. Mayor Foley opened up the the public hearing and there were no comments, therefore the public hearing was closed. Mr. Yost stated the motion would be to approve the vacation and authorize the City Manager to execute documents affecting the vacation. Vice Mayor Givens asked if they needed to change the 25" to 25', and Mr. Yost said it should be 25' and to include the tax map number. Vice-Mayor John Givens motioned to permanently dispose of and vacate portions of a 25' public utility easement (PUE) deed book 79, page 55, more particularly described as Tax Map #142-1-1.2, also known as 922 West Main Street. William Jones seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin B.WVRIFA Authorization for Issuance of General Obligation Bond Hold a public hearing concerning the intention of Salem City Council to authorize the issuance of not to exceed $1,200,000 principal amount of general obligation bond for the purpose of financing land acquisition and related improvements by the Western Virginia Regional Industrial Facility Authority. (As advertised in the September 20, 2016 and September 27, 2016 issues of The Roanoke Times.) Mr. Boggess stated as Council is aware, the City is one of three partners in the Woodhaven Project, which is the 100+ acre site at the corner of Interstates 581 and 81 located in Roanoke County. The City is an 11.6% partner in this project. The total amount of the project is $10 million so the City's portion is about $1.2 million. He further noted Items C and G in addition to Item B are all issues that Council will need to address in order to meet all the requirements for the issuance of debt and the participation as one of three partners in this joint venture using the Regional Industrial Facility's Authority. This first item is a public hearing on the general obligation bond for the purpose of financing land acquisition and related improvements. Mayor Foley asked if there were any questions. Vice Mayor Givens asked if they needed to consider each item separately, and Mr. Yost noted that they should be separate. Mayor Foley stated this is a public hearing and asked if anyone would like to speak on the matter. There were no comments and the public hearing was closed. William Jones noted that he would like to thank Beth Doughty for her role in putting the Regional Authority together and it is really working well because of her leadership. Other Council members agreed with Mr. Jones. James Martin noted that he looking forward to the collaborative success of these types of efforts, and he thinks that the City is looking forward to doing this type of business. And, he too, thanked Mrs. Doughty for everything she has done. There was some discussion if a motion was needed for this item. Mr. Yost noted that Item G is the actual resolution and he does not think that any action needs to take place on Item B, the current item. C.WVRIFA Participation Agreement Consider Resolution 1303 approving the Participation Agreement between the Western Virginia Regional Industrial Facility Authority (WVRIFA) and Roanoke County, City of Roanoke, and the City of Salem. Mayor Foley noted that the City Manager just discussed this item as well. Mr. Yost noted the bond resolution which is Item G sets forth Council's obligation to the Authority in the issuance of the Authority bonds. The Participation Resolution that is before Council now merely sets forth the arrangement between the three participating jurisdictions, Roanoke City, Roanoke County, and Salem. He further noted that when we start this process with the attorneys for other two jurisdictions and bond counsel, we start with drafts and they are changed as each jurisdiction and their staff goes through them. So usually there are quite a few drafts. The resolution he has in front of him does have one typo on Page 2, where it states "BE IT RESOLVED by the Council of the City of Roanoke" so if there is a motion to approve, then he would moved to approve it with that amendment. Jane Johnson motioned to adopt Resolution 1303 approving the Participation Agreement between the Western Virginia Regional Industrial Facility Authority (WVRIFA) and Roanoke County, City of Roanoke, and the City of Salem. James Martin seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin D.Salem School Board Consider appointments to fill the expiring terms for Artice M. Ledbetter and John Andrew "Andy" Raines. (Public hearing held at September 26, 2016 meeting.) William Jones motioned appointments to fill the expiring terms for Artice M. Ledbetter and John Andrew "Andy" Raines. (Public hearing held at September 26, 2016 meeting.). Jane Johnson seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin E.Support of Grant Applications Consider adoption of Resolution 1304 in support of various grant applications. Mr. Taliaferro noted that the City has three grant applications that they can submit to VDOT for highway type projects; one is for Downtown Salem Main Street between Market and Thompson Memorial; the second is for the East Main Street project from Kesler Mill Road back to approximately Parkdale Drive; and the third one is to complete a portion of the Mason Creek Greenway from Kesler Mill Road to General Electric. The grant applications are what is called "Smart Scale" used to be called "HB2", and these are 100% funding by the State and Federal government. There is no local match. VDOT asked that the City have a resolution from City Council supporting the projects. Mr. Taliaferro asked if there were any questions. Jane Johnson noted that she just wanted to thank City staff who have put a lot of work into getting all these grants and submitting them to the Transportation Planning Organization. Jane Johnson motioned adoption of Resolution 1304 in support of various grant applications. James Martin seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin F.Appropriation of Funds Consider request to appropriate additional Victim Witness grant funds. Audit - Finance Committee Vice Mayor Givens stated the Audit-Finance Committee met to discuss the Victim Witness grant funds. The funds are used to help victims and witnesses of crime obtained appropriate assistance as they participate in the criminal justice system. The grant is funded with Federal and State funds and is administered by the Virginia Department of Criminal Justice services. The increased funding is being used to fund a part-time position and provide additional training and supplies for the program. The Committee reviewed the request and recommended appropriating $43,059 in state grant revenue for the Victim Witness grant and this will go on top of the already $62,453 that was budgeted. This will make the total for the funds at $105,512. William Jones asked if there were any questions. Vice-Mayor John Givens motioned to appropriate additional Victim Witness grant funds. William Jones seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin G.WVRIFA General Obligation Bond Resolution Consider Resolution 1305 authorizing the City of Salem general obligation support of financing by the Western Virginia Regional Industrial Facility Authority. Supplemental Item Mayor Foley noted that this is obligating support of Item 6B as was discussed earlier of the $1.2 million. Mr. Yost noted that is not to exceed that amount. Mayor Foley asked if there were any questions. There were none. James Martin motioned approving Resolution 1305 authorizing the City of Salem general obligation support of financing by the Western Virginia Regional Industrial Facility Authority. Vice-Mayor John Givens seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin H.Cook Driv e Property To authorize the City Manager to execute a contract between Tidy Services, and the City of Salem for a parcel known as 2005 Cook Drive, Salem, Virginia, Tax Map # 256-1-2, being approximately 0.31 acres of a portion of a 2.56-acre. (Public hearing was held on July 25, 2016.) Supplemental Item Mr. Boggess noted that the City is trying to continue the greenway along the Roanoke River behind the Tidy Services' property. In the acquisition of the easement for the greenway, Tidy Services needs to relocate some storage area they have on their property. After a lot of discussion and Melinda Payne working very closely with them to find an appropriate site for them to relocate their storage, it occurred to the City that the property adjacent to their property which used to be a sewer testing station could be used for storage. So the City is proposing to sell them a portion of the unused part of the property for $1,000 for them to be able to use for storage that they are losing as a result of the greenway easement. Vice Mayor Givens asked if Tidy will allow us to have a parking area there once the greenway is completed. Mr. Boggess noted that the City is selling them a relatively small portion of that property so there is still a trailhead designed on the remaining portion which the City owns for parking and the trail will terminate there while we work on trying to get it connected to Roanoke. Mr. Yost noted that Tidy Services is the company's trade name and Council will need to approve the sale of this 0.31 acres to Phillip Investment LLC, trading as Tidy Services, and also to authorize the City Manager to execute a deed effecting the sale of the property. William Jones motioned to authorize the City Manager to execute a contract between Phillip Investment LLC, trading as Tidy Services, and the City of Salem for a parcel known as 2005 Cook Drive, Salem, Virginia, Tax Map # 256-1-2, being approximately 0.31 acre portion of a 2.56-acre parcel. Vice-Mayor John Givens seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin 7.Closed Session A.Closed Session Hold a closed session pursuant to provision of Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended, to discuss property the City may wish to sell. Vice-Mayor John Givens motioned to move to closed session pursuant to provision of Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended, to discuss property the City may wish to sell at 7:47 p.m. Jane Johnson seconded the motion. Ayes: Foley, Givens, Johnson, Jones, Martin 8.Adjournment The meeting adjourned at 8:11 p.m.