HomeMy WebLinkAbout8/22/2016 - City Council - Minutes - Regular
UNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
August 22, 2016
A Joint Work Session of the Council of the City of Salem, Virginia, along with the City of
Salem School Board was held in the Library at Salem High School, 400 Spartan Drive, Salem,
Virginia, on August 22, 2016, at 5:30 p.m., there being present the following members of said
Council, to wit: Byron Randolph Foley, John C. Givens (absent), Jane W. Johnson, William D.
Jones, James A. Martin, Kevin S. Boggess, City Manager, James E. Taliaferro, II, Assistant City
Manager, Rosemarie B. Jordan, Director of Finance, Todd Clayton, Police Captain, John
Shaner, Director or Parks and Recreation, Mike Tyler, Director of Streets and Maintenance,
Mr. Clark Ruhland, Communications Specialist; and Crystal La Brie, Executive Secretary to the
City Manager; along with Salem City School Board members: Mr. David Preston, Mr. Michael
Chiglinsky, Ms. Artice M Ledbetter, Ms. Nancy Bradley and Mr. Andy Raines; also present were
Dr. H. Alan Seibert, Salem City Schools Superintendent; Mr. Michael A. Bryant, Salem City
Schools Assistant Superintendent; Mrs. Mandy Hall, Director of Business; Mrs. Kirstine Barber,
Supervisor of Human Resources; Mrs. Diane Washenberger, Director of Instruction; Mrs.
Jennifer Dean, Supervisor of Instructional Technology and Accountability; Mr. Scott Habeeb,
Principal of Salem High School, and Mrs. Kathy Jordan, Clerk of the Salem City School Board;
along with Ben Motley, Senior Partner, Architect RRMM Architects; Erica Sunshine, Architect
RRMM Architects; Tom Sproul, Civil Engineer Gray and Need, Inc.; Trevor Kimzey, Civil
Engineer Gray and Need, Inc.; Benjie Linkous, President Electrical Engineer Ascent
Engineering; David Roller, HVAC Engineer Ascent Engineering; and the following business was
transacted:
WHEREAS, the meeting was called to order under the control of the Salem School
Board with their normal order of business. There was an approval of agenda with a motion by
Michael Chiglinsky, second by Artice M. Ledbetter to approve the agenda; Approval of Minutes
of August 9, 2016 meeting, motion by Nancy Bradley, second by Michael Chiglinsky to approve
the Consent Agenda; Approval of Update to Regulation EEAB-BR School Bus Scheduling and
Routing - Transportation Guidelines, motion by Nancy Bradley, second by Michael Chiglinsky
to approve the Consent Agenda;
WHEREAS, there was a presentation of the Salem High School Renovation Concepts by
RRMM Architects; Ben Motley from RRMM Architects presented concepts for a renovation at
Salem High School which included conceptual renderings of potential site plans for buses, cars
and parking, building additions and renovation designs to meet the needs of 21st century
learning and a possible sports complex.
After the presentation, existing classrooms were open to show the current size and condition
as compared to the desired size and to provide an opportunity to visit the two prototype
classrooms with “pods” completed in SY 10-11.
WHEREAS, there was an Informational Handout: Modernization of School Bus Routing,
Updated Guidelines, and Expanded Services. A handout was distributed with information
regarding the modernization of the transportation services of the school system.
WHEREAS, there being no further business, Mr. Preston adjourned the meeting at 6:30
PM.
____________________________________
Mayor
_____________________________________
Clerk of Council
City Council Meeting
MINUTES
Monday, August 22, 2016, 7:30 PM
Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order
at 7:30 p.m., there being present the following members to wit: Byron Randolph
Foley, Mayor, John C. Givens, Vice-Mayor (absent), Councilmembers: Jane W.
Johnson, William D. Jones, and James A. Martin; along with Kevin S. Boggess, City
Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council;
Melinda J. Payne, Director of Planning and Economic Development; Rosemarie B.
Jordan, Director of Finance; Charles E. Van Allmann, Jr., City Engineer; Mike
Stevens, Communications Director (absent); and Stephen M. Yost, City Attorney.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
4. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the July 25, 2016 regular meeting. (There
was no Work Session held on July 25, 2016.)
ReceivedAbsent: Johnson
B. Financial Report
Consider the Statement of Revenues and Expenditures for twelve months ending
June 30, 2016.
ReceivedAbsent: Johnson
5. Old Business
A. Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article II District
Regulations, Section 106-218.2.(B)(5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rental/Leasing in LM Light Manufacturing
District. (Passed on first reading at the July 25, 2016 meeting.)
Jane Johnson motioned to adopt the ordinance on second reading amending Chapter
106, Article II District Regulations, Section 106-218.2.(B)(5) of the CODE OF THE
CITY OF SALEM, VIRGINIA pertaining to Automobile Rental/Leasing in LM Light
Manufacturing District. William Jones seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
B. Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article II District
Regulations, Section 106-220.2.(B)(5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rental/Leasing in HM Heavy Manufacturing
District. (Passed on first reading at the July 25, 2016 meeting.)
Jane Johnson motioned to adopt the ordinance on second reading amending Chapter
106, Article II District Regulations, Section 106-220.2.(B)(5) of the CODE OF THE
CITY OF SALEM, VIRGINIA pertaining to Automobile Rental/Leasing in HM
Heavy Manufacturing District. William Jones seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
C. Amendment to City Code
Consider ordinance on second reading amending Chapter 106, Article III Use &
Design Standards, Section 106-304.9.(A)(2) of the CODE OF THE CITY OF
SALEM, VIRGINIA pertaining to manufactured home parks. (Passed on first
reading at the July 25, 2016 meeting.)
Jane Johnson motioned to adopt the ordinance on second reading amending Chapter
106, Article III Use & Design Standards, Section 106-304.9.(A)(2) of the CODE OF
THE CITY OF SALEM, VIRGINIA pertaining to manufactured home parks.
William Jones seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
D. Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article IV
Development Standards, Section 106-402.3.Table 1 of the CODE OF THE CITY
OF SALEM, VIRGINIA pertaining to buffer yards in the Residential Business
District and College and University District. (Passed on first reading at the July 25,
2016 meeting.)
Jane Johnson motioned to adopt the ordinance on second reading amending Chapter
106, Article IV Development Standards, Section 106-402.3.Table 1 of the CODE
OF THE CITY OF SALEM, VIRGINIA pertaining to buffer yards in the Residential
Business District and College and University District. William Jones seconded the
motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
E. Amendment to City Code
Consider ordinance on second reading amending Chapter 106, Article IV
Development Standards, Section 106-402.17.(A)(B) & (D) of the CODE OF THE
CITY OF SALEM, VIRGINIA pertaining to maintenance of landscaping. (Passed
on first reading at the July 25, 2016 meeting.)
Jane Johnson motioned to adopt the ordinance on second reading amending Chapter
106, Article IV Development Standards, Section 106-402.17.(A)(B) & (D) of the
CODE OF THE CITY OF SALEM, VIRGINIA pertaining to maintenance of
landscaping. William Jones seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
6. New Business
A. Conveyance of Property
Hold a public hearing to consider the sale of a parcel located at 113 Corporate
Boulevard, Tax Map # 149-1-4, consisting of 2.187 acres. (As advertised in the
August 12, 2016 issue of the Roanoke Times.)
Mr. Boggess stated that this piece of property is located at the corner of Corporate
Boulevard and Texas Street, adjacent to where the Montessouri School is building
their new daycare facility. There have been several interested parties and although
there are no specifics at this time, the City asked Council to hold the public
hearing in order to allow Council to move forward quickly should one of the
prospects became more interested. Mr. Boggess further stated in the event a
prospect does approach the City to move forward, the contract would come
back before Council for approval.
Mayor Foley asked if this is similar to the public hearings for the air rights and the
Civic Center property. Mr. Yost confirmed that it is similar.
Mayor Foley opened up the public hearing and there were no comments,
therefore the public hearing was closed.
Mr. Yost stated Council may want to make a motion to allow the City administration
to negotiate or receive any proposals and bring them back to Council at the
appropriate time.
William Jones motioned to allow the City administration to negotiate or receive any
proposals and bring them back to Council at the appropriate time. Jane Johnson
seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
B. Virginia Regional Industrial Facilities Act
Consider ordinance on first reading reiterating findings as to the Western Virginia
Regional Industrial Facility Authority and authorizing execution of first amended
and restated agreement creating such authority.
Mr. Yost stated in 2013, the City of Salem along with Roanoke County, Botetourt
County, Franklin County, Roanoke City and the Town of Vinton created an
authority. What is before Council tonight is a restated agreement, with updates
relating to the state code as well as additional clarification should two or more
localities enter into a participation agreement on a project. Should the localies that
join pay the cost of a project, such participating localies would share the tax
revenue generated by the project. Also, that it clarifies if there are less than five
localities participating, the localities would be able to borrow money to create a
site. There is no significant change, this agreement is merely bringing us up to date.
Jane Johnson motioned to adopt ordinance on first reading reiterating findings as to
the Western Virginia Regional Industrial Facility Authority and authorizing execution
of first amended and restated agreement creating such authority. James Martin
seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
C. Salem School Board
Consider setting date for public hearing in accordance with Section 22.1-29.1 of the
Code of Virginia, 1950 as amended, regarding the expiration of terms for Artice
Ledbetter and Andy Raines. (Suggest date of September 26, 2016).
Mr. Boggess stated the City Manager's office has received a letter from Andy
Raines for reappointment and Artice Ledbetter is interested in reappointment as
well. Typically Council sets this hearing date and anyone interested or submitted a
letter would on that date would interview after the public hearing.
William Jones motioned to set a public hearing date of September 26, 2016 to
received candiates for the expiration of terms for Artice Ledbetter and Andy Raines.
James Martin seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
D. Boards and Commissions
Consider appointments to fill a vacancies on Boards and Commissions.
Mr. Boggess stated in addition to the recommendations being made tonight, that he
and Mr. Taliaferro have interviewed three individuals who submitted
resumes along with letters of interest to fill various other boards and commissions
vacancies. Should he and Mr. Taliaferro feel any of those candidates are qualified
a letter of recommendation would be submitted to Council. Jimmy Robertson,
a Planning Commission member has asked Council to find a replacement for his
position within the next three to six months.
Jane Johnson motioned to accept consider appointments for James Martin for the
Economic Development Committee filling the vacancy left by James Chisom,
reappointing Melinda Payne for Roanoke Valley Alleghany Regional Commission
with a term ending June 30, 2019, reappointing Benjamin Tripp for the Western
Virginia Regional Industrial Facility Authority as an alternate for Melinda Payne
with a term ending February 3, 2019, also, James Martin, for the Roanoke Valley
Alleghany Regional Commission, filling the vacancy left by Lisa Garst, with a term
ending June 30, 2018, and William "Bill Jones" for the Roanoke Valley
Transportation Planning Organization Policy Board with a term ending June 30,
2017. William Jones seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
E. Appropriation of Funds
Consider request to accept and appropriate FY17 PSAP Education Program Grant
funds from Virginia E-911 Services Board. Audit - Finance Committee
William Jones motioned to accept and appropriate FY17 PSAP Education Program
Grant funds from Virginia E-911 Services Board. Jane Johnson seconded the
motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
F. Appropriation of Funds
Consider request to accept and appropriate the Federal Emergency Management
Agency (FEMA) Fire Act grant. Audit - Finance Committee
William Jones motioned to accept and appropriate the Federal Emergency
Management Agency (FEMA) Fire Act grant. James Martin seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
7. Closed Session
A. Closed Session
Hold a closed session pursuant to provision of Section 2.2-3711A(3) of the
1950 Code of Virginia, as amended, to discuss property the City may wish to
sell.
William Jones motioned to enter into Closed Session at 7:45 p.m.. Jane Johnson
seconded the motion.
Ayes: Foley, Johnson, Jones, Martin
Absent: Givens
8. Adjournment
William Jones motioned to adjourn at 8:14 p.m. Jane Johnson seconded the motion.
Ayes: Foley, Givens, Jones, Martin
Absent: Johnson