HomeMy WebLinkAbout5/9/2016 - City Council - Agenda -RegularCity Council Meeting
Monday, May 9, 2016, 7:30 PM
Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
1.Call to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.Consent Agenda
A.Minutes
Consider acceptance of the minutes from the April 11, 2016, Work Session and regular
meetings and minutes of the April 25, 2016, regular meeting. (There was no Work Session
held on April 25, 2016.)
B.Financial Report
Consider the Acceptance of the Statement of Revenues and Expenditures for Nine Months
ending March 2016.
5.Old Business
A.Roanoke Valley Greenway Commission
Consider Ordinance on second reading revising the Intergovernmental Agreement amending
the Roanoke Valley Greenway Commission between the City of Roanoke, the County of
Roanoke, the Town of Vinton, the City of Salem, to include the County of Botetourt.
Passed on first reading at April 25, 2016 meeting.
6.New Business
A.Presentation of Annual Budget for 2016-2017
Hold a public hearing on the proposed annual budget for fiscal year 2016-2017. A
summary of the proposed budget was advertised in the Salem Times Register on April 28,
2016.
B.Virginia Juv enile Community Crime Control Act
Consider adoption of Resolution 1286 for Participation in the Virginia Juvenile Community
Crime Control Act. Audit - Finance Committee
C.Mount Regis Center
Consider setting bond for physical improvements and erosion and sediment
control for Mount Regis Center. Audit - Finance Committee
D.2016 - 2017 Budget
Consider ordinance on first reading to appropriate funds for the fiscal year 2016 - 2017
budget Audit - Finance Committee
Supplemental Item
E.Abstract of Votes
Receive Abstract of Votes for the Municipal General Election held on May 3, 2016.
Supplemental Item
F.Resolution 1287
Consider Resolution 1287 authorizing the City of Salem to Contract, upon conditions to
Solid Waste Transportation and Disposal Services with the Roanoke Valley Resource
Authority.
Supplemental Item
7.Closed Session
A.Closed Session
Hold a closed Session to in accordance with Section 2.2-3711A(3) of the 1950 Code of
Virginia, as amended for the purposes of a discussion or consideration of the
acquisition of real property for a public purpose the City may wish to sell or convey;
Section 2.2-3711A(6) For discussion or consideration of public funds whose
competition and bargaining is involved, where, if made public, initially, the financial
interest of the City would be adversely affected; Section 2.2-3711A(7) For
consultation with legal counsel retained by the public body regarding specific legal
matters requiring the provision of legal advice by said counsel; 2.2-3711A(29) For
discussion of the award of a public contract involving the expenditure of public funds
and discussion of the terms or scope of such contract, where discussion in an open
session would adversely affect the bargaining position or negotiating strategy of the
public body.
8.Adjournment
Audit Finance Committee, Monday, May 9, 2016, 8:00 a.m., City Manager's Conference Room
Work Session, Monday, May 9, 2016, is hereby canceled. In the interest of time, Closed Session will begin at 6:00 p.m., in Council
Chambers Conference Room
rEM*lA-
DAE 5-q-ltp
UNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
April rr. zo16
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, 114 North Broad Stree! Salem, Virginia, on April 11, 2016, at
5:3op.m., there being present the following members of said Council, to wit: Byron Randolph
Foley, Jane W. Johnson, William D. Jones, and James L. Chisom; with Byron Randolph Foley,
presiding; together with Kevrn S. Boggess, City Manager; Rosemarie B. Jordan, Director of
Finance, Ms. Melinda Payne, Director of Planning and the following business was transacted:
Mayor Foley reported thatthis date, place, and time had been set in orderforthe Council
to hold a work sessioni and
WHEREAS, Ms. Payne updated Council regarding the Economic Development in Salem;
and
WHEREAS, Mr. Boggess discussed with Council the vacancies to date for the Boards &
commissions. Mr. Boggess asked council to consider how they would like to proceed with the
resumes we currently hold; and
wHEREAS, there was no further discussion to be had, Mayor Foley
adjourned at 7:27 p.m.
Mayor
Clerk of Council
)
3.
City Council Meeting
MINUTES
Monday, April 11, 2016, 7:30 pM
Council Chambers, City Hall, 1 14 North Broad Street, Salem, Vrgrni a 24153
Call to Order
A regular meeting of the Council of the City of Salerrq Virginia was called to order
at 7:30 p.rn, there being present the following members to wit: Byron Randolph
Foley, Mayor, John C. Givers, Mce-Mayor, Councilmembers: Jane W. Johrsoq
William D. Jones, and James L Chisom; along with Kevin S. Boggess, City
Manager; James E. Taliafeno, II, Assistant City Manager and Clerk of Council;
Melinda J. Pa1,ne, Director of Planning and Economic Development (Absent);
Rosemarie B. JordarL Director of Finance; Charles E. Van Allmanrq Jr., City
Engineer (Absent); Mike Stevens, Communicatiors Director; and Stephen M. Yost,
City Attomey.
Pledge ofAllegiance
Bid Openings, Awards, Recogritiors
None
Corsent Agenda
A. Minutes
Consider acceptance of the minutes from the March 28, 2016 Work Session and
regular meetings of Salem City Council.
Received as presented
Old Business
A. Taxicabs
Consider issuance of Certificates of Public Convenience and Necessity for the next
twelve (12) months, beginning April 1,2016; continued from March 14,2016
meeting. (Public hearing was held at January 25,2016 meeting and previously
advertised in the February 25, and March 3,2016, issues of the Salem Times
Register.)
Mr. Boggess stated the Salem Police Department has provided written
documentation showing the repairs have been made and recommends approval of
4.
certificate of Public Necessity and convenience to Salem cab Services, LLC.
Mce-Mayor John Givens motioned to award the certificates of Public Necessity and
convenience to Salem cab Services, LLC, trading as Salem Taxi and Roanoke Tai.
William Jones seconded the motion
Ayes: Chisonl Foley, Givers, Johrsoq Jones
6. New Business
A. Presentation of Salem School Division Budget
Receive presentation from the Chairman ofthe Salem School Board regarding the
2016-2017 budget pursuant to Section 8.5 of the 1950 Code of Mrginia, as
amended.
Received as presented
7. Closed Session
None
8. Adjoumment
Meeting adjoumed at 7:48 p.m.
l.
City Council Meeting
MINUTES
Monday. April 25. 201 6. 7:30 PM
Council Chambers, City Hall, 1 14 North Broad Street, Salem, Wgini a 24153
Call to Order
A regular meeting of the Council of the City of Salenq Virgrnia was called to order
at 7:30 p.rn, there being present the following members to wit: Byron Randolph
Foley (Absent), Mayor, John C. Givens, Mce-Mayor, Councilmembers: Jane W.
Johnsorl William D. Jones, and James L. ChisonU along with Kevin S. Boggess,
City Manager; James E. Taliafeno, II, Assistant City Manager and Clerk of Council;
Melinda J. Payne, Director of Planning and Economic Development; Benjamin
Tripp, City Planner; Rosernarie B. Jordan, Director of Finance; Charles E. Van
AllrnanrU Jr., City Engineer (Absent); Mike Stevens, Communicatiors Director; and
Stephen M. Yost, City Attomey.
Pledge of Allegiance
Bid Openings, Awards, Recogritiors
Consent Agenda
A. Minutes
Consider acceptance of the minutes from the April 1 1, 2016 Work Session and
regular meetings of Salem City Council.
Mce-Mayor Givens stated the approval of the minutes from the April 11, 2016
meeting will be carried over until the next scheduled Council meeting on May 9,
20t6.
Old Business
New Business
A. Special Exception Permit
Hold public hearing to consider the request ofAbraham Glick, property owner, for
the issuance ofa Special Exception Permit to allow a truck and construction
equipment paint and body shop and used automobile dealership on the property
located at 1015 Indiana Street (Tax Map #186-7-5). (Advertised in the April 7, and
2.
3.
4.
5.
6.
B.
14,2016, issues of The Roanoke Times. Recommend approval; see Page 1 , Planning
Commission minutes. ) STAFF REPORT
Mr. Abraham Glick of 4601 Twelve O'Clock Knob Road, Roanoke, Virginia
appeared before Council. Mr. Glick stated he plans to store his military vehicles on
the property as well as build a garage to repair and paint the vehicles.
Vice-Mayor Givers stated it is a public hearing and asked if anyone there were any
questiors. There were none.
Mr. Jones asked if there will be in ammunition stored on the property. Mr. Glick
stated there would not be any ammunition stored on the property.
William Jones motioned for the approval of the Special Exception permit on the
property located at 1015 krdiana Street (Tax Map #186-7 -5) to allow truck and
construction equipment paint and body shop and a used autonnbile dealership. Jim
Chisom seconded the motion.
Ayes: Chisorn, Givens, Johrson, Jones
Absent: Foley
Special Exception Permit
Hold public hearing to consider the request of Hugh W. Killinger, m, property
owner, for the issuance ofa Special Exception Permit to allow a detached garage in
excess of 1,000 square feet on the property located at 201 Horneplace Drive (Tax
lt.4ap #263-24). (Advertised in the April 7, and 14,2016, issues of The Roanoke
fizes. Recommend approval; see Page 4, Planning Commission minutes. ) STAFF
REPORT
Huglr Killinger, III of 201 Homeplace Drive, Salerrl appeared before Council. Mr.
Killinger stated he plans to build a garage to store a small RV and two cars. The
garage will match the finishes ofthe residence.
There were no questiors asked in regards to the property.
Jim Chisom motioned for the approval ofthe Special Exception permit on the
property located at 201 Homeplace Drive (Tax Map #263-24) to allow a detached
garage in excess of 1,000 square feet on the property. Jane Johrson seconded the
motion.
Ayes: Chisonrq Givers, Jolrsoq Jones
C.
Absent: Foley
Special Exception Permit
Hold public hearing to corsider the request of Donald. E. Hale, property owner,
for the issuance ofa Special Exception Permit to allow a detached garage in
excess of 1,000 square feet on the property located at 357 Red I-ane (Tax Map #87-
6-4). (Advertised in the April 7, andApril 14,2016,tssues of The Roanoke Times.
Recommend approval; see Page 5, Planning Commission minutes.) STAFF
REPORT
Mr. Donald Hale of 357 Red lane appeared before Council. Mr. Hale stated he
plans to build a garage for his car collection. He is remodeling the horne and the
garage will match the residence.
Jane Johnson motioned motioned for the approval ofthe Special Exception permit
for the property located at 357 Red l-ane (Tax Map #87-64) to allow a detached
garage in excess of 1,000 square feet on the property. Wlliam Jones seconded the
motion
Ayes: Chisonq Givens, Johrsoq Jones
Absent: Foley
Level 3 Communications, LLC
Hold public hearing to consider the request of kvel 3 Corrrmrnicatiors, LLC, to
authorize a Right-of-Way Use Agreement. Also, consider authorization of the Pole
Attachment Licensing Agreement. (Advertised in the April 7 , and 14,2016, issues
of the Salem Times.)
Mr. Boggess stated kvel 3 Communicatiors provides teleconnnunicatiors to
businesses in the area. They have several other agreenrents with the City and this
particular location is on Brand Avenue. [rvel 3 Communications has signed the
City's standard agreement in order to accommodate the customer who has requested
the service. Mr. Boggess recommended approval of the agreements with kvel 3
Communicatiors.
Jane Johnson motioned for the approval ofthe Right-of-Way Use and Pole
Attachment Agreement for kvel 3 Connnunications. Jim Chisom seconded the
rrption
Ayes: Chisonq Givers, Jobrsoq Jones
D.
E.
Absent: Foley
Roanoke Valley Greenway Commission
Consider Ordinance on fnst reading revising the Intergovemmental Agreement
amending the Roanoke Valley Greenway Commission between the City of Roanoke,
the County of Roanoke, the Town of Mntoq the City of Salern, to include the
County of Botetourt.
Mr. Benjamin Tripp, City Planner and Chairman of the Roanoke Valley Greenway
Commission appeared before Council along with Salent's representatives, Skip
Lautenschlager, Dee King Secretary of the Greenway Commission and Jim Farmer,
Director of Parks and Recreation and Tourism for Botetourt County. Botetourt
County requested to join the Greenway Commission in November 2015 and
according to state code, when a party wants to join all existing localities must
approve the ordinance to be added. The intergovemmental agreernent was also
updated to include Botetourt Courty. The Greenway Commission has reconrrended
approval and are ready to move forward. Mr. Tripp stated if Council votes on this
issue tonight Salem will be the first locality to approve Botetourt County's request.
Jim Chisom motioned approval of the Ordinance on first reading revising the
Intergovemmental Agreement amending the Roanoke Valley Greenway Commission
between the City of Roanoke, the County of Roanoke, the Town of Mntoq the City
of Salenq to include the County of Botetourt. Wlliam Jones seconded the motion.
Ayes: Chisonl Givers, Jolrrsorq Jones
Absent: Foley
Appropriation of Funds
Consider request to appropriate delinquent real estate taxes, penalties and interest.
AUDIT - FINANCE CONL\,IITTEE
Mr. Jones stated the Audit-Finance Connnittee met this moming. During the current
fiscal year delinquent real estate tax accounts were fumed over to an attomey to
pursue collections. This process resulted in collection of delinquent taxes, penalties
and interest, which exceeded the budgeted amount by $576,675.00. City staff is
recommending that these additional one-time funds be used to pay for a portion of
the cost ofa new fire truck. The new truck is estimated to cost $862,924.00 and the
remaining cost will be covered by bond proceeds.
Rosemarie Jordan, Director of Finance stated Mr. Wlliam Jones asked in the Audit
- Finance meeting what the savings would be using these funds versus borrowing the
F.
funds. If the Ciq, bonowed the funds it would cost the City an additional
$161,000.00.
William Jones motioned to approve the request to appropriate funds from delinquent
real estate taxes, penalties and interest to pay for a portion ofa new fue truck. Jane
Johrson seconded the motion.
Ayes: Chisonr, Givens, Johrso& Jones
Absent: Foley
7. Closed Session
None
8. Adjournment
Meeting adjoumed at7:49 p.m
TEM#_E
DATE s-9-lt€
Schedule A
City Of Salem, Virginia
General Fund
Statement Of Revenues And Expenditures
For Nine Months Ending March, 2016
Current Year Current Year '/. ol Prior Year
Budqet Year to Date Budqet Year to Date Variance
Rsv6nues:
Beginning Balance 7-1-15
General Property Taxes
Other Local Taxes
Permits And Licenses
Fines And Forfeitures
Revenue From Use Of Money
And Property
Charges For Services
Payment ln Lieu Of Taxes from Electric Fund
Payment ln Lieu Of Taxes from Water Fund
Miscellaneous Revenue
Non-Categorical Aid
Shared Expenses
CategoricalAid
Total Revenues
Exponditures:
General Government
Judicial Adminislration
Public Safety
Public Works
Health And Welfare
Education
Parks, Recreation And Cultural
Community Development
Non-Departmental
Contingency
Reserve For Fund Balance Replenishment
Reserve For Capital
Total Expenditures
Revenues Ov€rr(Under) Expenditures
5,610,163 4,430,477 79% 4.300,8',10 129.667
78,221,965 54,316,397 69% 52,150,177 2,166,220
$ 3,878,325
33,226,300
20,560,500
240,160
'110,000
433,028
5,542,O44
3,160,000
130,000
99,311
3,926,272
1,265,862
$-
24,449,247
15,025,029
239.177
74,8'17
386,871
4,434,500
3,160,000
106.925
290.717
927.605
790,992
4,270,891
1.M7 ,379
11,595,997
9,692,808
1,733,619
17,888,646
3,160,497
835,218
4,446,249
55,111,304
oo/. s -
740/0 24,049,07473Yo 13,782,570100% 300,13668% 90,438
360,213
1,242,459
(60,9s9)
(15,621)
(45,488)
.t40,508
(100,000)
6,247
'140,425
72,671
(3,902)
(102,941)
105,254
(131,087)
1,754,O14
36,936
(93,499)
74,372
(72,368)
(17 4,67 4)
89%
79o/o
'too./o
A2o/o
293vo
240/0
620/.
650/o
700/o
7O1o
63%
76Yo
81o/o
66%
68%
7 40h
o%
o./.
oo/.
432,359
3,993,992
3,260,000
100.678
150,292
854.934
794.894
4,373,832
'l,u2,125
11,727,O84
7,938,794
1,696,683
17,942,145
3,086,125
907,586
4,660,923
6,579,353
2,O78,128
16,654,021
'15,480,027
2.274,63'l
22,119,957
4,754,100
.t,222,323
6,085,879
633,373
310,000
30.173
78,221,965
_q____lz91,e9zr
700/o 53,715297 1,396,007
_q__$9u?9l _q______z4z.t_3
Schedule B
City of Salem
Sales Tax Summary
For FiscalYears 2014 -2016
7s0,000.00
700,000.00
650,000.00
600,000.00
550,000.00
s00,000.00
4s0,000.00
400,000.00
350,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
Nov Dec Jan
FY 2014 FY 2015 FY 2016
nll
Schedule C
City of Salem
Meals Tax Summary
For FiscalYears 2014 -2016
600,000.00
550,000.00
500,000.00
450,000.00
400,000.00
3s0,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
MayJuly Aug Oct Nov Jan Feb Mar Apr
tY 2074 FY 2015 FY 2016
t-
t,
-
Schedule D
City of Salem
Lodging Tax Summary
For FiscalYears 2014 -2016
22s,000.00
200,000.00
175,000.00
150,000.00
125,000.00
100,000.00
75,000.00
50,000.00
25,000.00
Aug Dec Feb Apr May June
FY 2074 FY 2015 FY 2016
Current Year
Budoet
$ 805.000
340,000
3,000,000
100.000
4,245.000
Current Year
Year to Date
$ 569,431
253,808
2.560,004
49.420
3,432,663
%ol
Budqet
750k
85%
490/0
81%
Prior Year
Year to Date
571,349
250,445
2,232,756
SCHEDULE E
Variance
$ (1,e18)
3,363
327,248
(11.439)
317,254
City Of Satem, Virginia
Solid Waste Disposal
Statement Ot Operations
For Nine Months Ending March 3i.2016
Operating Revenues:
Revenues For Waste Disoosal:
Toter Fees
Container Fees
Waste Collection & Disposal Charges
Recycling Proceeds
Total Revenues For Waste Disposal
Operating Expenditures:
Refuse Collection:
Salaries
Fringe Benefits
Contractual Services
Printing and Binding
Traveland Training
Miscellaneous
Miscellaneous Credits
Materials and Supplies
Capital Outlay
Total Refuse Collection
Containers:
Salaries
Fringe Benefits
Contractual Services
Miscellaneous
Miscellaneous Credits
Materials And Supplies
TotalContainers
Transfer Station:
Salaries
Fringe Benefits
Contractual Services
Utilities
Communications
Travel and Training
l'riscellaneous
Miscellaneous Credits
Waste Disposal
iraterials and Supplies
lrachinery and Equipment
Total Transler Station
Total Operating Expenditures
Net Cost For Solid Waste Disposal
3,115.409
6.983 6.982 1yo 10,038 (3.056)
642,590
305,622
199,225
1,500
625
2.909
(4s,000)
56.204
452,466
215,625
123,135
347
2,182
(31.042)
7,542
777,489
33,328
15,030
18,560
1,546
\2,570)
70%
71%
62%
170/o
560/a
750/o
69%
130/o
730/o
740
37%
67%
0%
450,708
210,233
123.563
,.i
1,691
123,323)
46,821
1,758
5,392
(428)
12
491
(7.719)
(39,279)
(16e)
174
(5.822)
\279)
244
1,170,658
45,827
20,304
50.000
2.300
33,497
14,856
24,382
1.825
(2.814)
820,06s (42,576)
78% 3,080,293
665
(60,306)
(23,230)
73,873
1,225
I
803
(1 1,041)
(5,455)
'189,452
1,671
16.500
183.493
141,5824,120,609 75% 3,979,027
20.480 13.440 66% 6,923 6.5't7
138,911
364,263
203,496
136,800
35,000
1,000
2,000
45,560
3.360,173
10,050
16.500
4,174,U2
5,4U,411
79,334
290,093
120,081
156,507
28,287
660
'1,591
11,665
(5,455)
2,638,629
5,228
16.500
3,263,786
570/o
400/0
59%
1140/o
810/o
660/o
80%
260k
oo
790/o
52vo
100%
78,669
350,399
143,311
82,634
27,062
659
788
22,706
2,449.177
3,557
687,946 863,618 \175,672)
400,000
ZJ,50d
86,278
2,700,000
50,000
3,198,379
3,330,576
1,692,950
1,932,097
13,413,848
City of Salem, Virginia
Debt Outstanding
For Period Ending March 31, 2016
Balance
7 t1t2015
Schedule F
Principal BalancePayments 3t31t2016
(400,000)
- 23.568
- oa a70
_ 2,700,000
(50,000)
(304,667) 2,893,712(41,814\ 3,288.762(89,425) 1,603,525
'1,932,097
(885,906)
(700,000)
(142,083)
(73,186)
(477 ,250\
12,527,942
271 ,027
4'18,305
5,756,238
8,1 13,250
(275,575\ 4,941,475
lssuancesCity Debt Outstanding
2003A Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 ptB)
2006 Public lmprovement Bonds
20108 VMLA/ACO Series G Build America Bonds
2010C VMLA/ACO Series H Taxabte Bonds
2010D VMLA/ACO Bonds I Tax Exempt Bonds
2011 Union First Market Refunding Bonds
2013 Public lmprovement Bonds
2015 Key Bank Refunding Bonds
Total City Debt Outstandang
School Debt Outstanding
2003A Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 plB)
2010D VMLA/ACO Bonds I Tax Exempt Bonds
20'11 Union First Market Refunding Bonds
2012A Public lmprovement Bonds
2013 Public lmprovement Bonds
Total School Debt Outstanding
Total Debt Outstanding
700,000
271 ,027
560,388
5,829,424
8,590,500
5,217 ,050
21 ,168,389 (1,668,094)
12354,0-00I
19,500,29s
--TWN-
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending March 31, 2016
Schedule c
Project
To Date Encumbrances
Total
Proiect
Available
Balance
Year To
Date
Fund Balance, July 1,20'15
Revenues:
ERP-Transfer From GF
ERP-Transfer From EF
ERP-Transfer From Schools
ERP-2013 Bonds
Cama System-Transfer From GF
Document l\rgmt Solution-201 3 Bonds
Bicycle & Ped Safety lmpr Prog-Federal
Bicycle & Ped Safety lmpr Prog-State
Greenway Phase 2B-Enhancement
Greenway Phase 28-2013 Bonds lnterest
Greenway Phase 2B-Xfer GF
Greenway Phase 4-RSTP
Greenway Phase 4-Enhancement
Greenway Phase 4-2013 Bonds
Greenway Phase 4-Xfer GF
Greenway Phase 5-RSTP
Greenway Phase 5-Enhancement
Greenway Phase 5-2013 Bonds
Greenway Phase s-Xfer GF
Greenway Donations
Mason Creek Greenway Phase 2-Federal
Mason Creek Greenway Phase 2-Local
Total Revenues
ExDendatures:
ERP - New World
ERP - PCI
Cama System
Document lvlgmt Solution
Bicycle & Pedestrian Safety lmpr Prog
Rke River Greenway Phase 28
Rke River Greenway Phase 4-Apperson
Rke River Greenway Phase s-Eddy
Greenway Donations
Mason Creek Greenway Phase 2
Salem Memorial Park Renovations
Field Turf Replacement Salem Stadium
Total Expenditures
Fund Balance, March 31,2016
Budget
223,879
302.400
150,000
123,800
115,000
63,545
535,248
59,472
4s0,903
1,109
4,246
800,000
80,330
15,127
5,407
262,600
251,503
17,869
1,892
2,380
400,972
108,994
3,976,676 1,278.045
47 4,555
266,893
82,334
75.938
49,810
100,862
104,856
47.663
251,294
1AU205
1,278,045
494,555
278,033
102,3U
75,938
125,885
224,652
124,8_20
149,803
251,294
1,827,314
469,373
52,153
430,245
(1s0)
800,000
,|
262,600
174,441
1
1
400,972
108,994
2,698,631
5,524
21,967
12,666
63,545
5'18,782
330,373
676.212
409,044
2,380
509,966
(149,803)
(251,294),
2,149,362
3,606
1,600
,'io,
23,035
8,034
47,653
251,294
162.428
(612)
337.975
( 176.159)
223,879
302,400
150,000
123,800
1'15,000
63,545
65,875
7,3't9
20,658
1,259
4,246
80.330
15.127
5,406
77.062
17,868
1,892
2,379
223,879
302,400
150,000
123,800
115,000
63,545
65,875
7,319
20,658
1,259
4,246
80.330
15,127
5,406
77,062
17,868
1,892
2,379
(762)
150
500,079
300,000
115,000
63,545
594.720
456,258
900,864
533,864
2,380
509,966
20,000
11,140
20,000
76,075
123,790
'19,964
102.140
3,976,676 373,109
Schedule H
City of Satem, Virginia
Electric Fund
Statement of Operations
For Nine Months Ending March 31, 2016
Operating Revenues
Sale of Power
Other Electric Revenue
Total Operating Revenues
Operating Expenses
Current Year
Budqet
$ 39,725,000
895,284
40,620,284
Current Year
Year to Date
$ 29,426,348
381 ,710
29,808,059
47 ,892
18,328
16,284,784
2,800,104
14,466
639,244
781,277
356,452
805,237
1,634,962
Prior Year
Year to Date
$ 30,358,458
358,532
-J'Z'P'L
57,670
17,628
18,576,009
2,613,978
2,211
591 ,430
755,669
260,055
876,801
cc,vvo
1,379,480
Variance
$ (932,109)
23,179
(908,931)
(9,779)
699
(2.291,225)
186,125
12,255
47,8't5
25,608
96,397
(71 ,5641
(17,761\
255,482
o/o ol
Budget
744/o
430/0
Other Power Generation - Operation 13S,OOO
Other Power Generation - Maintenance 55,688
Purchased Power 24,950,641
Transmission - Operation 3,510,500
Transmission - Maintenance 24,000
Distribution - Operations 875,907
Distribution - Maintenance 1,094,246
Customer Service 494,323
Administration & General - Operation 2,535,512
Administration & General - Maintenance 149,500Capital 3,115,389Contingency 519,578
Total Operating Expenses
Income (loss) Before Transfers
Transfers
lncome (loss)
37,460,284 23,420,979
3,160,000 6,387,079
(3,160,000) (3,160,000)
_$___3227_p7e
25.186.928 (1.765.948)
5,530,062 857.018
(3,160,000)
_$__2!l!p9l _$___qqpt8
730/o
350/0
33o/o
650/0
80%
60%
73vo
710/o
72o/o
320/0
260/0
52vo
0%
630/0
1000/0
Schedule I
City of Satem, Virginia
Water Fund
Statement of Operations
For Nine Months Ending March 31,2016
Operating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Production
Salaries of Personnel
Fringe Benefits
Contractual Services
Printing and Binding
Advertising
Utilities
Communications
lnsurance
Travel and Training
Miscellaneous
Materials and Supplies
Capital
Contingency
Total Production Expenses
Distribution
Salaries of Personnel
Fringe Benefits
Contractual Services
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
l\il isce lla neo u s
lvliscellaneous Credits
lvlaterials and Supplies
Capital
lnterest Obligations
Total Distribution Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
Current Year
Budget
$ 6,516,000
480,117
6,996,1 17
695,998
455,964
631,969
8,200
500
367,000
5,000
'15,100
8,000
42,423
'173,s00
373,064
532,256
3,308,974
521,398
275,496
734,309
4,550
10,000
2,000
3,600
10,488
(312,000)
267,236
240,000
1,800,066
3,557,1 43
130,000
(130,000)
$-
Current Year
Year to Date
$ 4,7s3,044
240,439
4,993,484
536,230
303,050
396,276
899
362
280,357
7,789
22,210
6,389
37 ,421
95,772
52,962
1 ,7 39,7 17
384,437
177 ,329
393,246
2,365
1 5,054
1,687
b,bub
(189,065)
1 17,055
53,484
359,912
1 322,11',|
1 ,93'1,655
(106,925)
_9__l,q4J!!_
o/o of
Budqet
73o/o
50vo
710/o
Prior Year
Year to Date
$ 4,664,411
'1 91 ,7'15
-jrll
514,787
303,694
370,594
280,879
I,244
13,033
4,406
60,233
92,834
30,408
Variance
$ 88,633
48,724
137,357
21,443
(644)
25,681
899
362
(522)
(1,455)
9,177
1,983
(22,81',t)
2,938
22,554
770/o
66%
630/0
11o/o
72o/o
76Vo
1 56%
147o/o
80vo
88o/o
5svo
140/o
0o/o
53o/o
74o/o
640/0
54o/o
520/0
1510k
0o/o
47o/o
630/0
61o/o
44o/o
22o/o
200/0
370k
1,680,114
408,9'10
189,351
423,508
2,266
6,523
I ,343
4,377
(185,4s0)
'151,733
67,085
389,039
I ,458,7 04
1 ,717 ,309
(100,678)
_$__l,qt_q.q!L
59,604
(24,473)
(12,022)
(30,262)
99
8,531
345
2,229
(3,635)
(34,677)
(13,600)
(29,127)
(136,593)
214,346
(6,247\
$ 208,099
824/0
Schedule J
City of Satem, Virginia
Sewer Fund
Statement of Operations
For Nine Months Ending March 31,2016
Operating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Salaries of Personnel
Fringe Benefits
Contractual Services
Advertising
Utilities
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
lvliscellaneous
l\ilisce lla n eo u s Credits
lMaterials and Supplies
Capital
lnterest Obligations
Contingency
Total Operating Expenses
lncome (loss)
493,216
343,145
3,374,086
3,000
4,000
9,050
19,000
3,000
6,600
27 ,045
(325,000)
78,000
1,525,272
1 ,780,071
513,532
7,854,017 3,810,833
$ 1,467,951
Current Year
Budget
$ 7,061,000
793,017
7 ,854,017
Current Year
Year to Date
$ 5,187,606
91 ,178
5,278,784
326,592
174,790
2,763,928
875
2,487
2,532
5,622
1,771
23,423
(227 ,O91\
63,252
438,154
234,499
o/o of
Budqet
73o/o
1'tvo
67vo
Prior Year
Year to Date
$ 5,260,510
87,5'1 5
l@
262,311
151,732
1 ,902,592
2,055
1,500
5,081
1,976
9,455
(203,828)
21 ,082
67,059
228.029
Variance
$ (72,904)
3,663
(69,240)
64,281
23,058
861 ,335
875
432
1,032
541
(1,977).
(20s)
13,968
(23,263)
42,170
371,095
6,469
66Vo
51o/o
82Vo
290k
62Vo
28o/o
307o
lvo
270/o
87Yo
70o/o
81vo
29Vo
13o/o
1vo
49o/o 2,451,022 1 ,359,812
__$_?.992,0!3 _$t1l?9,0!?I
Schedule K
City of Satem, Virginia
Salem Civic Center
Statement of Operations
For Nine Months Ending March 31, 2016
Current Year Current year
Budqet year to Date
$ 385,000
1,060,000
156,000
119,000
62,500
20,100
307,000
142,500
10,000
$ 300,338
1,115,287
125,937
118,835
39,091
4,353
147 ,477
143,547
2,250
o/o ot
Budqet
7gyo
1050/0
81%
1000/0
63%
22./.
4A%
101%
230/0
0o/o
Prior Year
Year to Oate
$ 264,830
539,837
111 ,614
60,590
65,328
16,552
173,846
165,638
367,698
Variance
$ 35,507
575,450
14,323
58.245
(26,237)
(12,199)
(26,369)
(22,09',|)
(365,448)
Operating Revenues
Shows/rentals
Box office shows
Catering and concessions
Merchandise and commissions
Static advertising
Miscellaneous income
NCM events
Salem Fair
Blue Ridge Music Festjval
Reserve for encumbrances
Total Operating Revenues
Operating Expenses
Salaries of personnel
Fringe benefits
lVa ntenance and contractual seTvtces
Printing and binding
Advertising
Utilities
Communications
lnsurance
Travel and training
Miscellaneous
Show expense
NCM expense
Blue Ridge Music Festival
Materials and supplies
Total Operating Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
2,262,100 1,997 ,114
957,639
421,636
164,680
3,500
51,000
252,2A5
24,OOO
20,000
15,500
56,114
1,060,000
307,000
52,416
3,385,770
(1,123,670)
1,123,670
-!--------i-
767,996
296,568
104,926
809
34,670
184/22
20,258
15,673
17,784
42,214
978,957
217 ,453
30,892
1,765,932
7 49,310
292,191
133,558
19,423
215,713
'17,663
19,820
15,189
42,7 53
419,800
249,274
83,359
231jA2
18,686
4,377
(28,632)
(1,345)
15,247
(31,291)
2,595
(4,147)
(53e)
559,157
(31.822)
(83,359)
1,458
800k
640/o
234/o
684/o
73o/o
840k
78%
115%
75o/o
92%
71%
0o/o
59o/o
2,712,622 80%
(71s,508)
1,123,670 1000/o
$ 408,162
2,289,642 422,981
(523,709) (191,799)
1,123,670
_$___!99p9_1 _$___i.rc]J!gr
Operating Revenues:
Catering
Concessions
lvloyer Concessions
Salem High Concessions
Total Operating Revenues
Operating Expenses:
Cateino
Salaries of personnel
Fringe benefits
Contractual services
Printing and binding
Laundry and Cleaning
Communications
Travel and traaning
lViscellaneous
lvlaterials and supplies
Total Catering Expenses
Concesslons
Salaries of Personnel
Fringe Beneflts
lvliscellaneous
lvlaterials and Supplies
Total Concessions Expenses
Mover Concessions
Salaries of Personnel
Fringe Beneflts
Contractual services
Miscellaneous
Nilaterials and Supplies
Total Moyer Expenses
Sa/em Hlqh Concesslons
Salaries of Personnel
Fringe Beneflts
lvliscellaneous
Materials and Supplies
Total Salem Hlgh Expenses
lncome (loss)
City of Satem, Virginia
Salem Catering and Concessions
Statement of Operations
For Nine Months Ending March 31,2016
Current Year Current Year o/o ofBudqet Year to Date Budoet
$ 651,082 $ 490,877 75%143,500 129,'178 90%47,000 35.928 76%16,000 6,914 430/0
857,582 662,896
Prior Year
Year to Date
$ 476,388
78,526
23,998
7,795
586,707
Schedule L
Variance
$ 14,489
50,651
1 1,931
(881)
76,189
191 ,950
107,495
12,500
'1,000
'13,000
850
135,583
153,973
616,576
55,639
16,787
51 ,350
35,500
'159,276
178,259
60,456
.10,948
11,033
614
102.525
137,325
501 ,161
48,967
15,765
44,690
30,503
139,926
19,783
5,180
1,875
5,479
8,379
40,695
9,035
2,522
2.128
,lrr*
_$___G?,51E
930/0
56Yo
88%
0o/o
85vo
72vo
oo/o
760/0
89%
81%
880/0
94%
87%
86%
88%
680/o
580/0
810/o
58o/o
71o/o
59%
o%
75%
68%
172,677
58,933
8.022
80
11 ,164
541
75
106,732
125.720
483,944
33,124
10,611
27,873
13,883
85,491
23,050
6,949
1,875
3,652
7,500
4,894
1,398
22
1,9'16
4,229
5,58'1
1,524
2 0)A
(80)
(131)
(75)
(4,2O7)
1 1 ,605
17,217
15,844
16,818
16,620
54,435
(3,267)
(1,770)
1,827
878
28,972
8,902
2,500
6,750
'14,500
61,624
12,714
4,242
300
2,850
20,106
43 ,026 (2.331)
4,141
1,125
(22\
212
5,456
_$___133,e!3I _$___1413
City of Salem, Virginia
Health lnsurance Fund
Statement of Revenues and Expenses
For Nine Months Ending March 31, 2016
Budget
Current Year Percent
Year to Date to Oate
Schedule M
Prior Year
Year to Date Variance
Begjnning Fund Balance
Revenue
Premiums Paid - City
Premiums Paid - School
Premiums Paid - Retirees
lnterest Earnings
lvliscellaneous
Total Year to Date Revenues
Expenses
Claims
Employee Health Clinic
Consulting Services
Miscellaneous
Total Year to Date Expenses
Ending Fund Balance
12,020,280 8,005,672
$ (435,033)
(90,329)
(2,114)
22.260
1,825
80
(68,278)
6,01s,780
5,284,000
715,000
5,500
724,351
4,071 ,961
3,327 ,739
597,925
7,967
80
680/o
63Vo
840k
145o/o
1vo
67vo
$ 1,159,384
4,162,290
3,329,853
575,665
6,'t42
8,073,950
1 1,496,406 6,889,228 60% 8,095,563 (1,206,335)
407,274 300,145 740k 293,654 6,49159,300 21,192 36% 21,012 18057,300 60,296 105% 2,610 57,68612,020280 7 ,270,861 60% 8,412,839 (1,141,978)
_!____q?949!_ _!____q!9.99I_
tTEu*5A
911p 5-9- l[
AN ORDINANCE APPROVING THE AMENDED AND RESTATED INTERGOVERNMENTAL
AGREEMENT ESTABLISHING THE ROANOKE VALTEY GREENWAY COMMISSION, AND APPROVING
THE REQUEST OF BOTETOURT COUNTY TO IOIN.
WHEREAS, the City of Roanoke, the City ofSalem, the County of Roanoke, and the Town
ofVinton entered into an lntergovernmental Agreement Establishing the Roanoke Valley
Greenway Commission on April 19, 1997; and
WHEREAS, Botetourt County has now requested to.ioin the Greenway Commission
through an adion of its governing body, and;
WHEREAS, such action requires the approval of all participants in such a joint venture,
pursuantto Section 15.2-1300 ofthe Code ofVirginia, and;
WHEREAS, the Roanoke Valley Greenway Commission has recommended approval of
Botetoun's request, as well as certain revisions to the lntergovernmental Agreement
establishing the Commission; and
WHEREAS, greenways being a good and valuable amenity to the citizens ofthe City,
contributing greatly to economic development and to our quality of life, and;
WHEREAS, the addition of Botetourt County to the Commission will add greatly to the
value derived from greenways, trails, and other outdoor amenities, and;
WHEREAS, the Council desires to exercise its authority pursuant to Section 15.2-1300,
Code of Virginia (1950), as amended, to approve Botetourt County's request, and to enter into
a revision to the lntergovernmental Agreement establishing said Commission; NOW,
THEREFORE,
BE lT ORDAINED 8Y THE COUNCIL OF THE CITY OF SALEM, VIRGINIA as follows:
1. That Botetourt County's request to join the Roanoke Valley Greenway Commission is
approved.
2. The Revised and Restated lntergovernmental Agreement is approved, and shall be
substantially in the form as presented to City Council.
3. The Mayor and the City Clerk are hereby authorized to execute and attest,
respectively, the Revised and Restated lntergovernmental Agreement establishing
the Roanoke Valley Greenway Commission.
AII ordinances or parts ofthe ordinances in conflict with this provisions ofthis ordinance
be and the same are hereby repealed.
Upon a call for an aye and a nay vote, the same stood as follows:
lames L. Chisom -
william D. Jones -
Jane W..lohnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
Mayor
James E. Taliaferro, ll
Clerk of Council
City ofSalem, Virginia
mM#&a_
DAIE s-q-lb
(c"rRxkd)
ATA REGULAR MEETING OFTHE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 9,2016
AGENDA ITEM: Public Hearing on the Proposed Budget for the fiscal year 2016-20'17
SUBMITTED BY: Rosemarie B. Jordan, Finance Director
SUMMARY OF INFORMATION:
This time has been set aside for a public hearing on the proposed annual budget for fiscal
year 2016-2017. A summary of the proposed budget was advertised in the Salem Times
Register on April 28, 20'16. Copies of the proposed budget were made available to the
public on the Cily website http://salemva.oov/departments/finance, as well as in the City
library and in the City Managels office.
The budget was presented to the City Council on March 14, 2016. City Council held a
work session on the budget on March 28,2016. The remainder of the budget process is
as follows:
. May 9, 2016 First reading on the budget appropriation ordinance. May 23, 20'16 Adoption ofthe annual budget. May23,2016 Second reading ofthe budget appropriation ordinance
STAFF RECOMMENDATION:
Conduct the public hearing. No action is required by Council at this time.
CITY OF SALEM, VA
On Monday, May 9. 2016, at 7:30 p.m., Salem City Council will hold a public hearrng in
the Councii Room, City Hall, located at 114 North Broad Street Salem, Virginia for the
purpose of receiving public input on the 20'!S17 Budget
All persons shall be ofiered an opportunity to speak and state lhelr vlews concerning ali
aspects ofthe budget within such reasonable trme lrmlts as shall be estabhshed by City
Council. Persons desiring to speak on behslf of others must have their names placed
on the agenda in accordanc€ wiih regular procedures ol Salem Cty Council. Vvritten
comments of interested citizens will be received by the City Clerk prior to lhe hearing
Complele copies of the recommended budget are available tor inspection in the City
Manager's Ofiice and the Public Library. A summary copy ofthe budget may be viewed
on the City of Salem ryebsite httpr//www salemva gov/departments/flnance
The recommended budget is summarized as foilows:
CITY OF SALEM, VA
Recommended Budget
for Flscal Year 2016-'17
REVENUES
GenEral Fund
B€ginning Balance - July 1
General Property Taxgs
Other Local Tares
PermitE aM Licenses
Fines and Forteitures
Revenue ftom Uss of Money & Prop€rty
Charges for SaNices
Payment in Lie! of Taxes
Miscellaneous
Revenue from the Commonwealth
Revenue from the Federal Government
Total General Fund
Debt Service
ElEctric
r later
Sewer
Civic Center
Salgm Catenng and Concessions
School Component Unit
Total Rev6nues All Funds
Less Fund Transfers
Total Net ot Transfgrs
EIPENDIIURES
Gen€ralFund
General Govemment Adminisiration
Judicaal Administration
Public Safety
Public Wo*s
H€alth and l /alfare
Education
Parks. Recreation and Culturat
Community Oevelopment
Non-Oepart nenial
Total Gen€ral Fund
Debt Service
Electric
l4/ater
Seu/6r
Civic Center
Salem Catering and Concessions
School Component Unit
Total Expenditur6s Alt Funds
Less Fund Trsnsfe6
Total Not of Tran3f6r5
RECO IXENDED
BUOGET 2015-',!7
34.053,209
20.968.100
256.800
114.500
436,016
5.670,014
3.290.000
95.633
10.877.384
3,900
$ 75,765.556
3.971.520
39,761,250
6,744,105
7,161,000
3,997,624
910.078
44.2U,141
$ 182,s75.274
(24,953,263)
I 157,622,011
$ 5.964.892
1.981.792
15.559,395
12,510,116
2lU.O20
21,843,901
4,783.198
2.001.411
8,686.63'r
$ 75,765.556
3.971.520
39.761.250
6 7114,'l05
7,161 ,0oO
3,997,624
9'r0.07E
44.2U.141
$ 1a2.575,274
(24,953,263)
s 157,622,011
mu*@-
Dltr 5-q-tb
ATA REGULAR IVIEETING OF THE CIry COUNCIL OF THE CITYOF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE:May 9,2016
AGENDA ITEM: Resolution for participation in the Virginia Juvenile Community Crime
Control Act
SUBMITTED BY: Rosemarie B. Jordan, Finance Director
SUMMARY OF INFORMATION:
Attached is Resolution 1286 that provides for the City of Salem's continued participation in
the Virginia Juvenile Community Crime ControlAct (VJCCCA). This resolution provides
supportfor a two-year period beginning July 1,2016 through June 30,2018. Thisisajoint
program with the County of Roanoke for the provision of Juvenile Court Services. The
state allocation for this grant is $52,851 per year and requires a Maintenance of Effort for
Salem (local match) of $9,418. This program supports a Probation Officer's Aide salary
and benefits, as well as random drug screenings, home electronic monitoring services,
Outreach Services and Community Service placements.
STAFF RECOMMENDATION:
I recommend approval of Resolution 1286 supporting the City's continued participation in
the Virginia Juvenile Community Crime Control Act.
lN IHE COUNCIL OF IHE CITY OF SALEM, V|RGlNlA, May 9, 2016:
RESOLUTION 1286
RESOLUTION FOR PARTICIPATION IN THE VIRGINIA IUVENILE COMMUNITY CRIME CONTROL
ACT: and
WHEREAS, the City of Salem agrees to participate in the Virginia.Juvenile Community
Crime ControlAd; and
WHEREAS, participation in the Virginia Juvenile Community Crime Control Act requires a
local plan be drawn showing how funds will be expended; NoW, THEREFoRE,
8E lT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGlNlA, that the Council of
the City of Salem will participate (for the fiscal years 2016-2017 and 2077-2O7a) in the Virginia
Juvenile Community Crime Control Act and accept funds appropriate for the purpose set forth
in this Act until it notifies the Department of Juvenile Justice, in writing, that it no longer wishes
to panicipate; that the City of Salem will combine with the county of Roanoke to promote the
effective use of these funds; and that the County of Roanoke will act as fiscal agent for the
localities; and
BE lT FURTHER RESOLVED that the City ManaBer is hereby authorized to execute a local
plan on behalfofthe City ofSalem.
Upon a callfor an aye and a nay vote, the same stood as follows:
lames L. Chisom -
William D. Jones -
lane W. .lohnson -
lohn C. Givens -
Byron Randolph Foley -
ATTEST:
lames L. Taliaferro, ll
clerk of council
City of Salem, Virginia
CITY OF SAI,EM, \TIRGINIA
DEPARTMENT OF ENGINEERING
ITEM#(eL
DATE#5-q-lb
WILLIAM L. SIMPSON, JR, PE
ASSISTANT CITY ENGINEER
TELEPHONE: (540) 375-3032
FAX: (5a0) 375-4040
CHARLES E. VAN ALLMAN, JR., PE, LS
CITY ENGINEER
P.O. BOX 869
SALEM, VIRGINIA 241 53-0869
May 3, 2016
Council of the City of Salem
Salem, VA
Dear Council Members:
The City Engineer's office has reviewed the estimate for physical improvements
and erosion and sediment controlfor Mount Regis Center.
It is recommended that the project be bonded in the amount of $973,995.00 for a
time frame for completion set at twelve (12) months.
Sincerely,
lfuefuru,^*f
Charles E. Van Allman, Jr., PE, LS
City Engineer
CEVj/llp
Attachment:
City Engineer's Estimgfg
May 2,2016
PROJECT: Mount Regis Center
OWNER: Acadia Healthcare
Listed below are the physical improvements and erosion and
be constructed in conjunction with the property of the
recommended security required for each from the contractor.
sediment control measures to
referenced owner, and the
2.
1.
3.
Erosion and Sediment Control
Construction Entrance
Silt Fence
lnlet Protection
Outlet Protection
Temporary Slope Drain (24" sngl wall)
Check Dams
Blanket Matting
Seeding
Waterline lmDrovement
6" Dl fire line
3" Dl domestic line
6" Detector check vault
3" Meter Vault
2" lrrigation meter
6" Gate valve
Fire Hydrants
PIV indicator
Connection to Existing
Sanitarv Sewer lmorovments
8" SDR 35 PVC Line
8" Cleanouts
Grease lnterceptor
S.S. Manhole
Connection to Existing
Storm Drarnaqe
18'RCP
15'RCP
12'RCP
18' CMP
1O'HDPE
8'HDPE
60" CMP Detention system
ADS Nyoblast drain basins
Catch basins
Curb inlets
SD Detention outlet structure
Endwalls
$ 55.295.00
108,785.00
57,750.00
323,450.004.
5. Seqmental Retaininq Walls 133,350.00
Segmental block and caps
Geogrid
Footing excavations
Compaction and fill to wall face
Compaction and fill to top of wall
Stone drain field '12" behind wall
4" corrugated draintile full length of wall
6. Pavers and Landscaoino 202,820.00
Pavers
Geotextile at subgrade
Sand leveling bed
Plastic edge on border (where req.)
Trees and plants per plan
Pine straw mulch per plan
Permanent seeding
Sod per plan
lrrigation per plan
7. As Builts 4,000
SUBTOTAL: 885,450
1O % CONTINGENCY 88.545
TOTAL BOND:$_ t73-995
rru* 6D,_
DATE 5 -q -t\,
(suf?k^^",xhl)
AT A REGULAR MEETING OF THE CIry COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 9, 2016
AGENDA ITEM: First Reading of the Ordinance to appropriate funds for the fiscalyear
2016-2017 budget
SUBMITTEO BY: Rosemarie B. Jordan, Finance Director
SUMMARY OF INFORMATION;
The fiscal yeat 2016-2017 budget was presented to the Council on March 14, 2016.
Copies of the budget were made available to the public on the City website
http://www.salemva.oov/departments/finance, as well as in the City library and in the City
Manager's office. A public hearing was held on May 9, 2016 to receive written and oral
comment from the public concerning the budget, and the budget will be presented for
adoption on May 23,2016.
ln addition to adopting the annual budget, the local government must appropriate the
funds. This is the first reading of the ordinance to appropriate the funds for the FY2016-
2017 budget. A second reading is scheduled for May 23,2016, following the adoption of
the budget.
STAFF RECOMMENDATION:
I recommend approval of the first reading ofthe 2016-2017 fiscalyear budget appropriation
ordinance.
CITY OI. SAITEM, \TIRGIIJ-rA
I I4 NORTH BROAD STREET
oFFtcE oF ctTy MANAGER p. O. BOX A69 24153-0A69
( 540) 375-30 I 6
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF
SAIEM, VIRGINIA, FOR THE FISCAL YEAR BEGINNING .JULY 1, 2016, AS
A]VIENDED.
WHEREAS, this budget is in accordance with the provisions ofSection 8.3 of the Charter of the City of Salem, and t.heapplicable state laws; and
WHEREAS, noted ln this budget. is the following:
o The ceneral Fund budget includes a lump-sum amount of
$500,000 in funding for capital purchases. This amountfor general fund capital purchases will be allocated tospecific purchases as part of the budget work session.o An increase in health i-nsurance costs of 5? is includedin the proposed budget. The projected increase hasbeen included in case our renewal data caIIs for an
adjust.ment in rates. The act.uaf increase that will be
needed will not be available until we receive renewaldat.a from Anthem later in May. Addit.iona] informationwill- be provided as soon as we receive this data.o The proposed budgets includes a 2,52 pay increase forall fuII-time and part-time empfoyees for the City.This increase will al-l-ow a one-step adjustment for
ful-f -time empfoyees on the pay scale.
. Electric rates will see a change in the power cost.adjust.ment from 0.015 per KWH to 0.025 per KWH in theproposed budget. Elect.ric consumption is project.ed t.obe flat for next year.
o The budgeE. incfudes a 3? increase in water rates and a0? increase in sewer rates to be effective on JanuaryL, 2017, as proposed in the four-year rate plan from
Draper Aden and Associates .
ALL ordinances or parts of ordinances in conflict. with theprovisions of this ordinance be and Ehe same are hereby repealed.
Upon a call for an aye and a nay vote, the same stood as
f ol- l-ows :
,James L. Chisom -William D. Jones -
Jane W. ,Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Ef f ect.ive:
/s/
Mayor
ATTEST:
James
Cferk
City
E. Taliaferro, IIof Councif
of Sa1em, Virgini-a
GtrY oF SALEM, vrRGrNrA
OFFtcE oF GExERAL REGtSTRAR
ELEGToRAL BoaRD
P. O. BOX 203
saLEM, VtRGtNtA 24153
May 5, 2016
The Honorable Kevin S. Boggess
City Manager of Salem City
114 North Broad Street
Salem, VA 24153
Dear Mr. Boggess:
Pursuant to provisions of $24.2-675
one certified copy of the Abstract of
2016.
Sincerely,
20il{\0!^,
Dana M. Oliver
General Registrar / Director of Elections
IIEM #I.8,-
DATE s_q_lh
(_suyp\erna*la.l )
DAxa M. OLrvER, GEt{ERAL REGISTRAR
SHARox E. PRATT' DEPUTY REctsrRAR
EVERETTE B. OBEN3HAT}{, JR,, CHArR[ax
sTEvEx M. SMELTZER' VtcE GxatR Ait
KAYHERTN A. ELAir, SEGRETARY
of the Code of Virginia, as amended, I hereby deliver to you
Votes cast at the Municipal General Election held on May 3,
Member Gity Gouncil
NAMES OF CANDIDAIES ON THE BALLOT
William D. "Bill" Jones
Jane W. Johnson
James A. Martin
Mark W. Henrickson
Total Write-ln votes IFrom Write-lns Certifications]
[Valid Write-lns + lnvalid Write_ins = TotalWrite ln Votes]
Total Number of Overvotes for Office
ABSTRACT of VOTES
Cast in SALEM Clry, VIRGINIA
at the 2016 May City General Election held on May 03, 2016 for,
TOTAL YOTES RECEIVED
(tN FTGURES)
1 365
1315
1 098
1 057
80
0
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 03, 2016, do herby certify that the above is a true and correct Abstract of Votes at the
said election and do, therefore, determine and declare that the following person(s) has received the greatest number of
votes cast for the Member City Council.
1. William D. "Bill" Jones
2. Jane W. Johnson
3. James A. Martin
Given under our hands this 4th do tb
, Chairman
, Vice Chairman
, Secretary
, Secretary, Electoral Board
coMpLETE TH|S FORM oNLY rF (i) TOTAL NUMBER OF WRrrE-rNS rS 5% OR MORE OF THE TOTAL NUMBER
oF voTES CAST FOR OFFTCE oR (ii) A wRrrE-rN CANDTDATE WAS ELECTED TO THE OFFTCE.
WRITE-'ruS CER TI F I CATI O N
Salem
I crrv
Member of City Council May 3
OFFICE TITLE ELECTION DATE
DISTRICT NAME OR NUMBER, IF APPLICABLE
WRITE-INS . SUMMARY
1. lnvalid Write-lns
2. Valid Write-lns
3. Total Write-lns
[ENTER THts FTGURE oN L|NE FoR TorAL wRrrE-rN vorEs oN ABSTRACT FoR THrs orrrce.]
VALID WRITE.INS . DETA!L
LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. ALL VALID WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED
oN LrNE 2 ABovE.
Wavne Adkinq
n General n Special Election
,2016
Page 1 of 3
Torll Vores
Recetveo
(IN FIGURES)
0
ENTER TOTAL INVALID
BO
ENTER TOTAL VALID
80
ADD LINES 1 nruo 2
ToTAL VoTEs
Recerveo
(lN FrcuRES)
Stuart Bain
Jackson Beamer
Jim Chisom
CONTINUED ON PAGES THROUGH 3
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on Mav 3,rd . 2016, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes casf af said election for the office
indicated above.
Given under our hands this
A copy teste:
4th day of May ,2016.
, Chairman
Vice Chairman
, Secretary
Secretary, Electoral Board
1 .....
WRITE.INS
Salem
CERTIFICATION . CONTINUATION
-r CITY
Member of City Council
L General - Special Election
May | 2016
OFFICE TITLE ELECTION DATE
Page 2 of
DISTRICT NAME OR NUI\,'18ER, IF APPLICAELE
VALID WRITE-lNS - DETAIL (continued)
CoN7NUE ro L/s7 vALtD wRtrE,Ns lN ALPHABETI2AL )RDER BELow AND oN ADarlaNAL
CONfINUATIAN PAGES, AS NEEDED. ALL VALID WRITE-INS V',I1EN ADDED TAGETHER MUST
E1UAL TofAL ENTERED oN LINE 2 oF PAGE 1.
Matt Fink
ToraLVorEs
REcEtwD
(lN FIGURES)
1
Lisa Garst
Brenda Giles
Chip Givens
Georqe Givens
Walt Gordon
Michael Green
Catherine Harris
Carey Harveycutter
R. Corey Harveycutter JR
Mike Huffman
Bob Hunt
Gail Jennings
Maggie Johnson
Forest Jones
Van Lane
Ben Lockhart
Jesse Lynch
(
1
ET DEPARTMENT of ELECTIONS
* VIRGINIA *
WRITE.'NS CER T I F I C AT I O N
AND CONTINUATION
Salem General tr Special Election
May 3 ,2016
3Page 3 of
Toret Vores
Recetveo
(N Frcuaes)
1
I crry
Member of City Council
OFFICE TITLE ELECTION DATE
DISTRICT NAI\iIE OR NUMBER, IF APPLICABLE
VALID WRITE-INS - DETAIL (continued)
CorttnNut ro L/sr vALtD wRtrE-tNS tN ALqHABETI:AL aRDER BELow AND oN ADDIIINAL
CONTINUATIOIV PAGES, AS NEEDED. ALL VALID WRITE.INS WHEN ADDED TOGETHER MUST
EQIJAL T)TAL ENTERED o^/ L/NE 2 oF PAGE 1 .
Terry Murphy
Maggie Newman
Sam Newsom
Sam Newsome
Everette Obenchain
Reinhardt, Stella
Stella Reinhard 28
Stella Reinhart
Stella Rhineheart
Jim Rieflin
Dave Robbins
Bernie Sanders
Wayne Shelor
Randy Smith
Jodie Terry
David Turk
Brandon Kyle Walters
Harold Weikle
Linda Wheeling
A RESOLUTION AUTHORIZING THE CITY OF SALEM
TO CONTRACT, UPON CONDITIONS, FOR SOLID WASTE
TRANSPORTATION AND DISPOSAL SERVICES WITH
THE ROANOKE VALLEY RESOURCE AUTHORITY
Resolution 1287
Whereas, the City of Salem (“City”) previously requested proposals from independent
contractors for Solid Waste Transportation and Disposal Services in accordance with its RFP
#2015-018; and
Whereas, the City received proposals from various interested contractors, including the
Roanoke Valley Resource Authority (“Authority”), and the City proceeded with a procurement
process for such services pursuant to the provisions of Section 2.2-4302.2 of the 1950 Code of
Virginia, as amended; and
Whereas, negotiations ensued between the City and the Authority, which negotiations
included a proposal whereby the City would seek joinder and become a member of the
Authority; and
Whereas, the City has determined that it is in its best interest to proceed to join the
Authority whereby the transportation and disposal services for solid waste of the City would
become the responsibility of the Authority.
NOW, THEREFORE, BE IT RESOLVED as follows:
(1) The City shall proceed, pursuant to the provisions of the Virginia Water and
Waste Authorities Act, Chapter 51, Title 15.2, Sections 15.2-5100 et seq. to seek joinder to the
Authority.
(2) The City shall advertise a public notice and hold a public hearing on June 13,
2016, for the purposes of receiving public comment on the joinder of the City to the Authority
and to
consider approval and execution of Amended and Restated Articles of Incorporation of the
Authority, Amended and Restated Members and Facilities Use Agreement and other related
matters and documents.
(3) The City, conditioned upon the approval of joinder to the Authority, and approval
and execution of the Amended and Restated Articles of Incorporation of the Authority, Amended
and Restated Members and Facilities Use Agreement and other related matters and documents,
accepts the alternative proposal of the Authority to RFP #2015-018.
(4) Notwithstanding the provisions of (3) above, the City further accepts the proposal
of the Authority, subject to the approval conditions as set forth in (3) above, as a governmental
contractor that is not subject to the provisions and requirements of Virginia Public Procurement
Act (Chapter 43, Title 2.2, Section 2.2-4300 et seq).
(5) This resolution shall take effect immediately upon its adoption.
Upon a call for an aye and a nay vote, the same stood as follows:
James L. Chisom –
William D. Jones –
Jane W. Johnson –
John C. Givens –
Byron Randolph Foley –
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
mM#'lA
olr s-q-tb
Code of Virginia
Title 2.2. Administration of Government
Chapter 37. Virginia Freedom of Information Act
$2.2-37f1. Closed meetings authorized for certain limited purposes.
A. Public bodies may hold closed meetings only for the following purposes:
3. Discussion or consideration olthe acquisition ofreal property for a public purpose, or
of the disposition ofpublicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy ofthe public body.
6. Discussion or consideration ofthe investment ofpublic funds where competition or
bargaining is involved, where, if made public initially, the financial interest of the govemmental
unit would be adversely affected.
7. Consultation with legal counsel and briefings by staff members or consultants
pertaining to actual or probable litigation, where such consultation or briefing in open meeting
would adversely affect the negotiating or litigating posture ofthe public body; and consultation
with legal counsel employed or retained by a public body regarding specific legal matters
requiring the provision oflegal advice by such counsel. For the purposes of this subdivision,
"probable litigation" means litigation that has been specifically threatened or on which the public
body or its legal counsel has a reasonable basis to believe will be commenced by or against a
known party. Nothing in this subdivision shall be construed to permit the closure of a meeting
merely because an attomey representing the public body is in attendance or is consulted on a
matter.
29. Discussion of the award ofa public contract involving the expenditure ofpublic
funds, including interviews ofbidders or offerors, and discussion of the terms or scope ofsuch
contract, where discussion in an open session would adversely affect the bargaining position or
negotiating strategy ofthe public body.