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HomeMy WebLinkAbout5/9/2016 - City Council - Minutes - RegularCity Counci l Meeting MINUTES Monday, May 9, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, John C. Givens, Vice-Mayor, Councilmembers: Jane W. Johnson, William D. Jones, and James L. Chisom (Absent); along with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Rosemarie B. Jordan, Director of Finance; Charles E. Van Allmann, Jr., City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes from the April 11, 2016, Work Session and regular meetings and minutes of the April 25, 2016, regular meeting. (There was no Work Session held on April 25, 2016.) Received B.Financial Report Consider the Acceptance of the Statement of Revenues and Expenditures for Nine Months ending March 2016. Received 5.Old Business A.Roanoke Valley Greenway Commission Consider Ordinance on second reading revising the Intergovernmental Agreement amending the Roanoke Valley Greenway Commission between the City of Roanoke, the County of Roanoke, the Town of Vinton, the City of Salem, to include the County of Botetourt. Passed on first reading at April 25, 2016 meeting. Jane Johnson motioned approval of the Ordinance on first reading revising the Intergovernmental Agreement amending the Roanoke Valley Greenway Commission between the City of Roanoke, the County of Roanoke, the Town of Vinton, the City of Salem, to include the County of Botetourt. Passed on second reading on May 9, 2016. Vice-Mayor John Givens seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom 6.New Business A.Presentation of Annual Budget for 2016-2017 Hold a public hearing on the proposed annual budget for fiscal year 2016-2017. A summary of the proposed budget was advertised in the Salem Times Register on April 28, 2016. Ms. Jordan stated the budget was presented to City Council on March 14, 2016 and the budget Work Session was held on March 28, 2016. Tonight will be the public hearing as well as the first reading of the budget. The second reading will be at the May 23, 2016 meeting. The bulk of the changes made were to insure the City has budgeted for the disability insurance and some regional contracts for the Regional Jail along with a couple other funding items that made a change to the general fund of $34,000. The City has received the renewal on dental insurance and there was no increase. There are no figures available at this time for the City's health insurance at this time, but 5% has been budgeted for that. Vice-Mayor Givens asked if the 5% that has been budgeted is not needed if that could be added to a reserve fund for next fiscal year and Ms. Jordan confirmed it could. Mayor Foley opened the floor to the public. Lisa Carroll, a retiree from the City of Salem appeared before Council asking if the City is considering bidding out the health insurance and moving to a plan similar to the state of Virginia's plan. Ms. Jordan stated the City has not bid out the health insurance at this time and if the City decides to they would have to get a quote from the Local Choice and there is still time to do that. Ms. Carroll asked if that is being seriously considered and Ms. Jordan stated that consideration would make it difficult for the City to make the health insurance more affordable for both the City and employees. Ms. Carroll presented a hand out to Council. Ms. Carroll also asked if the City is still proposing a 2.5% increase for employees and Mayor Foley confirmed that. Ms. Carroll asked why part-time employees were included in the 2.5% increase. Mr. Jones stated it is because they did not receive a raise the last time. Norma Dickerson of 600 High Street asked Council to seek ways to give raises every year and fund projects to enhance the working and living environment by restoring the tax rate to the way it was in the 1980s. Leslie "Les" Eary of 2821 Simms Circle stated taxes have been raised enough and asked Council to stop increasing fees and taxes and look for ways to cut back. The public hearing was closed. B.Virginia Juv enile Community Crime Control Act Consider adoption of Resolution 1286 for Participation in the Virginia Juvenile Community Crime Control Act. Audit - Finance Committee Vice-Mayor John Givens motioned to adopt Resolution 1286 for Participation in the Virginia Juvenile Community Crime Control Act. William Jones seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom C.Mount Regis Center Consider setting bond for physical improvements and erosion and sediment control for Mount Regis Center. Audit - Finance Committee Vice-Mayor John Givens motioned for approval of the bond set for physical improvements and erosion and sediment control for Mount Regis Center. William Jones seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom D.2016 - 2017 Budget Consider ordinance on first reading to appropriate funds for the fiscal year 2016 - 2017 budget Audit - Finance Committee Supplemental Item Vice-Mayor John Givens motioned to approve the ordinance on first reading to appropriate funds for the fiscal year 2016 -2017 budget. William Jones seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom E.Abstract of Votes Receive Abstract of Votes for the Municipal General Election held on May 3, 2016. Supplemental Item Received Absent: Chisom F.Resolution 1287 Consider Resolution 1287 authorizing the City of Salem to Contract, upon conditions to Solid Waste Transportation and Disposal Services with the Roanoke Valley Resource Authority. Supplemental Item Mr. Boggess stated the proposed resolution represents a process where the City has been reviewing options of the disposal of solid waste. Currently, the trash comes to the City's Transfer Station, is loaded onto trucks that are contracted out to transport it to a landfill in Amelia County. The current contract is up for renewal and the City has been reviewing its option in relation to that. Resolution 1287 would direct us to accept the alternate bid by the Roanoke Valley Resource Authority to become a member of the Roanoke Valley Resource Authority and use as our solid waste disposal system after the contract award. There are some conditions as we move forward which would include a public hearing, also the local charter members have to approve membership. Adoption of Resolution 1287 will begin the process. Vice-Mayor John Givens motioned to approve Resolution 1287, authorizing the City of Salem to contract, upon conditions, for solid waste transportation and disposal services with the Roanoke Valley Resource Authority. Jane Johnson seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom 7.Closed Session A.Closed Session Hold a closed Session to in accordance with Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended for the purposes of a discussion or consideration of the acquisition of real property for a public purpose the City may wish to sell or convey; Section 2.2-3711A(6) For discussion or consideration of public funds whose competition and bargaining is involved, where, if made public, initially, the financial interest of the City would be adversely affected; Section 2.2-3711A(7) For consultation with legal counsel retained by the public body regarding specific legal matters requiring the provision of legal advice by said counsel; 2.2-3711A(29) For discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Vice-Mayor John Givens motioned to hold Closed Session in accordance with Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended for the purposes of a discussion or consideration of the acquisition of real property for a public purpose the City may wish to sell or convey; Section 2.2-3711A(6) For discussion or consideration of public funds whose competition and bargaining is involved, where, if made public, initially, the financial interest of the City would be adversely affected; 2.2-3711A(29) For discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Jane Johnson seconded the motion. Ayes: Foley, Givens, Johnson, Jones Absent: Chisom 8.Adjournment The meeting adjourned at 10:00 p.m.