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Home My WebLink About2/18/2016 - City Council - Agenda -SpecialCity Council Meeting Thursday, February 18, 2016, 5:00 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 Special Meeting 1.Call to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda 5.Old Business 6.New Business A.Salem Memorial Ballpark Consider awarding a contract for the re-caulking of Salem Memorial Ballpark. B.Boards and Commissions Consider appointments to fill vacancies on various boards and commissions. 7.Closed Session A.Closed Session Hold a closed session pursuant to provisions of Section 2.2-3711A(1) of the 1950 code of Virginia, as amended, to discuss a personnel matter. 8.Adjournment ITEM: Salem Memorial Ballp ark SUBJECT: Cons id er awarding a c o ntract for the re-c aulking o f S alem Memorial Ballpark. ATTACHMENT S: Des crip tion Type bids Cover Memo REVIEWER S: Dep artment Clerk of the Council 2/17/16 Bid Tabulation For SALEM MEMORIAL BASEBALL JOINT SEALANT REPLACEMENT Page 1 of 2 ITEM NO. ITEM UNIT EST. QUAN.UNIT PRICE TOTAL ESTIMATED PRICE UNIT PRICE TOTAL ESTIMATED PRICE UNIT PRICE TOTAL ESTIMATED PRICE UNIT PRICE BID PRICE 1 Joint Sealant Replacement (Max 1 inch width)LF 22,000 $6.25 $137,500.00 $6.90 $151,909.00 $8.50 $187,000.00 $7.00 $154,000.00 2 Joint Sealant Replacement (> 1 inch width) LF 2,600 $7.00 $18,200.00 $9.14 $23,766.00 $5.50 $14,300.00 $7.50 $19,500.00 3 Crack Sealant Replacement LF 3,000 $6.00 $18,000.00 $2.79 $8,382.00 $4.50 $13,500.00 $3.00 $9,000.00 4 Self-Leveling Joint Sealant Replacement LF 900 $5.00 $4,500.00 $5.08 $4,572.00 $10.00 $9,000.00 $8.00 $7,200.00 5 Preformed Expansion Joint Replacement LF 500 $125.00 $62,500.00 $165.61 $82,806.00 $105.00 $52,500.00 $75.00 $37,500.00 6 Expansion Joint Assembly Replacement LF 160 $125.00 $20,000.00 $142.03 $22,725.00 $140.00 $22,400.00 $115.00 $18,400.00 7 Seal Cracks in Concrete LF 500 $7.00 $3,500.00 $9.43 $4,715.00 $8.50 $4,250.00 $3.00 $1,500.00 8 Conrete Surface Repairs SF 60 $100.00 $6,000.00 $30.75 $1,845.00 $60.00 $3,600.00 $30.00 $1,800.00 9 Clean Out Trench Drians LF 1 $17,300.00 $17,300.00 $6,250.00 $6,250.00 $28,800.00 $28,800.00 $12,000.00 $12,000.00 10 Mobilization LF 1 $2,500.00 $2,500.00 $30,650.00 $30,650.00 $66,100.00 $66,100.00 $200,000.00 $200,000.00 TOTAL BASE BID $290,000.00 $337,620.00 $401,450.00 $460,900.00 Bid Alternate 1 Joint Sealant Replacement (Max 1 inch width)LF 6,200 $8.00 $49,600.00 $6.90 $42,811.00 $8.50 $52,700.00 2 Remove and Replace Existing Seating LS 1 $50,000.00 $50,000.00 $1,102,500.00 $1,102,500.00 $117,500.00 $117,500.00 TOTAL ALTERNATE BID $99,600.00 $1,145,311.00 $170,200.00 NO BID NO BID NO BID TENDON SYSTEMS LLC ABG Caulking & Waterproofing of Morristown, Inc. EV-AIR-TIGHT, SHOEMAKER, INC. STRICKLAND WATERPROOFING CO., INC. Bid Tabulation for Salem City .85.1.Copy_of_Joint_Sealant_Bid_Tab.xls 2/18/2016 Qty Unit of Meas Description Page 2 of 2 ITEM: Bo ard s and Commis s ions SUBJECT: Cons id er app o intments to fill vac anc ies on various boards and commissions . ATTACHMENT S: Des crip tion Type Item 6B Cover Memo REVIEWER S: Dep artment Clerk of the Council SALE I rEM#-&S_ VA:I Ofice of the City Clerk February r7, zor5 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing reappointments and vacancies on various boards and commissions: * Economic Development Authority Roanoke Valley -Alleghany Regional Comm ission Roanoke Valley Transportation Planning Organization (TPO) Policy Board Western Virginia Emergency Medical Services Replacement for Bruce Porter, term ending 3-9-zor8. Benjamin Tyler Bamberg has submitted his resume. Councilmember to replace Lisa Garst, term ending 6- 3o-zor8. Councilmember to replace Lisa Gars! term ending 6- 30-2Oa7. Replacement for John E. Beach, Deputy Chief Matt Rickman of SFD has submitted his resume. Board of Appeals (USBC Building Code) Board of Zoning Appeals Fair Housing Board Fine Arts Commission Need one full member and three alternates for five year terms. Need one full member and three alternate members for five year terms. Need two full members for three year terms. Need all full members for four year terms. Sincerely, Assistant City Attachment Clerk of Council r and Bodrd or Commission Recommendation Vacancies with Candidates Vacancies E. CIry OF SALEM, VIRGINIA BOARDS AND COMMISSIONS February 2016 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Offlce: 3 years (3 terms only) Pat MacDonald David Wells Linda Franke AT LARGE MEMBERS: Vic Boddie Bruce N. Thomasson Gregory Hamilton MEMBER EXPIRATION OF TERM COMMUNIry POLICY AND MANAGEMENT TEAM No term limit Name Rosie Jordan James E. Taliaferro, ll Carolyn Minix Cheryl Wilkinson Parent Rep Open Joyce Earl Randy Jennings Darryl Helems Derek Weeks Debbie Sams Dr. Stephen Richerson ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years William Q. Mongan C. Wayne Adkins J. David Robbins Judith F. Hagadorn Joseph E. Yates, Jr. Dale P. Lee Bruce Porter (resigned as of October 5, 2015) ECONOMIC DEVELOPMENT COMMITTEE No Terms, no alternates Jane Johnson James Chisom Kevin Boggess James Taliaferro Melinda Payne Benjamin Tripp Mary Ellen Wines Judy Hough FAIR HOUSING BOARD Term of Office: 3 years Kathleen H. Manson Joseph Harris, ll (did not respond to written request for re-appt) Joseph Kyle, lll 7-01-13 (did not respond to written request for re-appt) 12-31-18 tz-J t- to 12-31-17 12-31-16 12-31-17 12-31-18 1-01-17 1-01-18 1-01-20 1-01-19 1-0'1-'16 1 'l-30-18 1 1-30-18 11-30-'t6 'l 1-30-17 11-30-17 3-09-'19 3-09-20 3-09-20 3-09-17 3-09-17 3-09-18 3-09-'18 Alternate Tammy Todd Benjamin W. Tripp Kimberly Lee Donna Dent Parent Rep Open Patience O'Brien Deborah Coker Amanda Hall Stacy Sheppard Open BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand Robert S. Fry, lll David A. Botts Nathan Routt Greg Lewis (will not accept reappointment) ALTERNATES: Vacant Vacant Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel lngram N. Jackson Beamer, lll David A. Prosser Nancy Duffy Gill R. Roseberry BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham David E. Derr Winston J. DuBois Gary Lynn Eanes Robin R. Dearing 3-20-17 3-30-18 6-05-19 3-20-20 3-20-16 5-'10-17 7-01-13 (will not accapt reappoinlment) ALTERNATES: Melvin H. LUE 10-12-18 resigned as ot January 11, 2016) Vacant Vacant Charles T. Gwaltney Betty Waldron 7-01-16 7-01-'16 I\iIEMBER FINE ARTS COMMISSION Term of Office: 4 years Cameron Vest Julie E. Bailey Hamilton Brenda B. Bower Vicki Daulton Hamp Maxwell Fred Campbell Rosemary A. Saul Rhonda M. Hale Brandi B. Bailey EXPIRATION OF TERM MEMBER EXPIRATION OF TERM ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years McMillian H. Johnson, lV Morris A. Elam, Jr. Skip Lautenschlager 6-30-2017 6-30-2017 STUDENT REPRESENTATIVES LEAGUE OF OLDER AMERICANS Term of Office: 3 years John P. Shaner REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain Jimmy W. Robertson Daniel L. Hart ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Jane Johnson Open Councilmember SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley Michael Chiglinsky Andy Raines Artice Ledbetter David Preston SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 yearc, 2 term limit Betty Mccrary 12-1-18 TOTAL ACTION AGAINST POVERTY Term of Office: 2 years Byron Randolph Foley (Melinda Payne appointed 1-14-18 as fulFtime alternate)1-31-'18 VIRGINIA WESTERN COMMUNITY COLLEGE Term of Office: 4 yearc (2 terms onlY) Forest G. Jones 6-30-18 WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL John E. Beach, resigned WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILIry AUTHORITY Term of Office: 4 years 5-01-1 5 5-01-15 7 -26-12 10-26-12 10-26-12 5-01-13 10-26-13 10-12-14 10-12-14 4-19-1 8 5-26-16 9-26-17 12-31-18 12-31-18 12-31-16 12-31-16 12-31-17 PERSONNEL BOARD Term of Office: 2 years Larry A. Lynch William R. Shepherd J. Chris Conner Margaret Humphrey Lexi H. Dibbern PLANNING COMMISSION AND t',t POeS CtrtZeruS' COUutrrei Term of Office: 4 years Sam Carter, lll Dee King Vicki Daulton Jimmy W. Robertson Bruce N. Thomasson Jane W. Johnson William D. Jones Lisa D. Garst Melinda J. Payne J-U t- to 1-28-17 6-09-17 8-12-17 8-12-17 3-01-18 7 -31-18 7-31-'18 7-26-19 7-26-16 8-28-17 2-14-19 2-14-17 2-14-18 6-30-18 2-24-17 6-30-18 6-30-'16 Alternate Rosemarie Jordan Kevin S. Boggess Melinda J. Payne James E. Taliaferro, ll (alternate for Boggess) Benjamin W. Tripp (alternate for Payne) ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years Kevin S. Boggess 12-31-2019 ROANOKE VALLEY DETENTION COMMISSION No Terms Member James Taliaferro WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 'l year William D. Jones Alternate: Byron R. Foley James E. Taliaferro. ll Alternate: RosemarieJordan Eric A. Atkins Alternate: April M. Staton 2-3-2018 2-3-2020 2-3-2018 2-3-2016 12-31-2016 12-31-2016 12-31-2016 12-31-2016 12-31-2016 12-31-2016 ITEM: Closed Sessio n SUBJECT: Hold a c lo s ed s es s io n p ursuant to provis io ns of Sec tion 2.2-3711A(1) o f the 1950 code o f Virginia, as amended, to d is c us s a p ers o nnel matter. ATTACHMENT S: Des crip tion Type item 7a Cover Memo REVIEWER S: Dep artment Clerk of the Council Page l of7 [EM# '1-L omr 4lrtlruCode of Virginia Title z.z. Administration of Government Chapter 37. Virginia Freedom of Information Act 5 z.z-S7tt. Closed meetings authorized for certain limited purposes. A. Public bodies may hold closed meetings only for the following purposes: r. Discussion, consideration, or interviews of prospective candidates for emplolmenU assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation ofperformance of departments or schools of public institutions ofhigher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer ofthe appropriate board. z. Discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system. However, any such student, legal counsel and, if the student is a minor, the student's parents or legal guardians shall be permitted to be present during the taking of testimony or presentation of evidence at a closed meeting, ifsuch student, parents, or guardians so request in writing and such request is submitted to the presiding officer ofthe appropriate board. 3. Discussion or consideration ofthe acquisition ofreal property for a public purpose, or ofthe disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating stratery of the public body. 4. The protection ofthe privacy of individuals in personal matters not related to public business. 5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made ofthe business' or industry's interest in locating or expanding its facilities in the community. 6. Discussion or consideration ofthe investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest ofthe governmental unit would be adversely affected. 7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture ofthe public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has http://law.lis.virginia.gov/vacodeltitle2.2lchapter37 lsection2.2-371I I 2118t2016