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HomeMy WebLinkAbout4/11/2016 - City Council - Agenda -RegularSalem City Council Work Session Agenda April 11, 2016 City Manager’s Conference Room City Hall 114 North Broad Street, Salem 6:30-7:30p.m. I. Call to Order II. Roll Call III. Discussion Items a. Economic Development update, Melinda Payne b. Boards & Commissions Vacancies with resume review, Kevin Boggess c. Transportation Funding update, Kevin Boggess d. Other topics for discussion IV. Adjournment City Council Meeting Monday, April 11, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes from the March 28, 2016 Work Session and regular meetings of Salem City Council. 5.Old Business A.Taxicabs Consider issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months, beginning April 1, 2016; continued from March 14, 2016 meeting. (Public hearing was held at January 25, 2016 meeting and previously advertised in the February 25, and March 3, 2016, issues of the Salem Times Register.) 6.New Business A.Presentation of Salem School Division Budget Receive presentation from the Chairman of the Salem School Board regarding the 2016- 2017 budget pursuant to Section 8.5 of the 1950 Code of Virginia, as amended. 7.Closed Session 8.Adjournment Work Session, Monday, April 11, 2016, 6:30 p.m., City Manager's Conference Room IIEM #,"tA t116 $-\\-\\z UNAPPROVED MINUTES CITY COUNCIL WORK SESSION March 28, zo16 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, u4 North Broad Stree! Salem, Virginia, on N4arch 28,2015, at 6:3op.m., there being present the following members of said Council, to wit: Byron Randolph Foley, Jane W. iohnson, William D. Jone5, andJames L. chisom; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manageq Rosemarie B. Jordan, Director of Finance, Beth Doughty, Executive Director of Roanoke Regional Partnership, and the following business was transacted, Mayor Foley reported thatthis date, place, and time had been set in order forthe Council to hold a work session; and WHEREAs, N4s. Doughty updated Council regarding Roanoke Regional Partnership's year in review; and wHEREAS, Mr. Boggess discussed Council considering amending the policy to allow home schooled studentsto participate in the CCAP program; and WHEREAS, Ms. lordan gave an update on the budget; and wHEREAS, there was no further discussion to be had, Mayor Foley adjourned at 7:25 p.m. Clerk of Council 2. 3. 4. City Council Meeting MINUTES Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia24153 1. Call to Order Pledge of Allegiance Bid Openings, Awards, Rec ognitions Corsent Agenda A. Minutes Consider acceptance of the minutes of the February 8, and March 14, 201 6, Work Sessions and regular meetings of Salem City Council. Accepted as presented B. Financial Report Corsider acceptance of the Statement of Revenues and Expenditures for seven months ending January 31, 2016, and eight months ending February 29,2016. Received 5. Old Business A. Conveyance of Property Consider bids and award contract for the sale of City of Salem real property designated as a 0.13405 acre tract located at 3733 Ellen Drive, Tax Map 055. l0- 03-47.00-0000 in the County of Roanoke. (Public hearing was held at the January 11,2016, meeting.) Bids to be opened Thursday,March24,2016. Mayor Foley stated there were no bids received during the closed bid process; therefore, there is no action to take on this matter. The City is going to atterpt to sell this property. Melinda Payne, Director of Planning and Development will be the contact for this property. 6. New Business A.Appropriation of Funds consider adoption of Resolution 1284 setting the allocation percentage for personal property tax relief for the 20 I 6 tax year' - Audit Finarrce Cormittee Ms. Jordan stated in 2005 Govemor Gilmore started the Personal Property Tax Relief Act (PPTRA), a progam providing relief to individual personal property tax bills on personal vehicles. That amount was set at a fixed amount to each locality based on a calculation made when the program started. The City of Salem receives the 2.5 million and share that amount with all the tax payers at a pro rata amount for personal use vehicles. As assessments and tax rates change that data has to be applied to this formula. This year's arrrcunt will allow for a 59.94% reduction for the coming tax year. Mr. Boggess stated wtren the PPTRA program started localities were receiving approximately 80% paid by the block grant with the remainder being the taxpayers resporsibility. The reduction rate will continue to go down percentage wise due to the fixed amount and the value ofvehicles and other persornl property going up. William Jones motioned to approve adoption of Resolution 1284. Jane Jotnson seconded the motion Ayes: Chisorrl Foley, Jotxrsoq Jones Absent: Civens Appropriation of Funds Consider request to appropriate $500,000 from fund balance in the General Fund for capital purchases. Audit - Finarce Conmittee Ms. Jordan stated the items the Directors agreed for purchase utilizing funds are for Council Agenda software, City replacement conputerc and laptops, funding for a used plow truck, mowe! oflice fumishings for Chance Crawford's offrce, a police car, kitchen renovations at Fire Station Numbers 2 and 3, replacement of garage doors at Fire Station number 3, a new pick up truck for the Parks & Recreation depaftment, a firower for the Moyer Sports Corrplex, transfer station repairs and the voting machines. The balance will go to reserve for capital in the event something comes up within the next three months that would require purchase. William Jones motioned approval to appropriate $500,000 from the fund balance in the General Fund for capital purchases. Jim Chisom seconded the nption B. C. Ayes: Chisonl Foley, Jo}lrsorq Jones Absent: Givers Boards & Commissions corsider appointments to fill vacancies on various boards and cormnissions. Mr. Boggess reported to Council a letter was received today from a candidate, Frank SJlers, lltro has expressed interest in being an altemate on the Board of Zoning Appeals. There was discussion as to w{nt action the Committee takes for appointnrent. Mr. Yost stated Council makes the recomnEndation to the Cilcuit iourt and the Circuit Court appoints the position making the candidate a member of the Board of ZoningAppeals. Mayor Foley asked the Committee if they would like to move on the second resume submitted for Board of Appeals. Mr. Boggess reconnnended the Committee look at the resume submitted at a later date. $(lliam Jones motioned to reconnnend to the Circuit Court that Frank Sellers be appointed as a member of the BOZA. Jane Johrson seconded the motion. Ayes: Chisonr, Foley, Johrsoq Jones Absent: Givers Veto of House Bi[ 767 Mayor Foley stated currently in the state code when a person nms for local governrnent, although they are nominated by a third party @epublican or Democrat) the ballot is not labeled with an "R' or "D". The Senate Bill has passed both houses and has not gone to the Govemor's desk asking the ballot have the "R" or "D" label on the listing. The resolution is asking the Govenor to veto Senate Bill 76'7. Mr. Jones stated a few years ago we went to Richmond to fight this legislation as well as attenpted to change our Charter to prevent this Aom happening. The local people at the state level have voted against this issue. Jane Johnson motioned adoption of Resolution 1285 to veto SB 767' Jim Chisom seconded the motion Ayes: Chison; Foley, Joksorq Jones D. Absent: Givens 7. Closed Session A. Closed Session Hold a closed session pursuant to provision of Section 2.2-371 I A(3) of the 1950 Code of Mrginia, as amended, to discuss property the City may wish to sell. Mr. Yost stated that in addition to the provision of Section 2.2-3711A(3) of the 1950 Code of Mrginia it would also include Section 2.2-371 lA(29) uirich is a discussion of the award ofa public contract involving the expenditure of public funds, including interviews of bidders or offeron, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating stratery of the public body. Jane Johrson motioned that the Committee go into Closed Session Jim Chisom seconded the motion Ayes: Chisor4 Foley, Joluso4 Jones Absent: Givens 8. Adjoumment -not-lg;oifoudr nEM#54,__ DATE q-\\_IIP MIKE CRAWLEY CHIEF DEREK WEEKS DEPUTY CHIEF TODD CLAYTON CAPTAIN SALEI\A POLICE DEPARTIVIENT OFFICE OF THE CHIEF OF POLICE . 36 EAST CALHOUN STFIEET SALEM, VIFIGINIA 24153 TELEPHONE 540-375-3010 FAX 54()-375-4015 wlw.a6l€mva-gov Aprit 4, 2016 Kevin S. Boggess, City Manager City of Satem '114 N. Broad Street Satem, VA 24153 Dear Mr. Boggess: Senior Police Officer Blake Critz visited Satem Taxi on Friday, Aprit 1 , 2016. Fottowing are his comments and recommendation: I went out on 01-01-16 and spoke with the owners of Salem Taxi. The following oreas have been corrected: o All defective tires have been replaced; . All paperwork for the meters hove been filled out and the meters inspected; o *lost of the minor body work has been fixed and the other vehicles are in a locol body shop being fixed. It is my recommendation that Salem Taxi be approved to operate in the City of Salem. Nlnperety, //l, a"{ MIKE CMWLEY CHIEF OF POLICE MDC:dsw cc: Captain Ctayton SPO B. P. Critz Accre< tect by lhe Vhglnla Law Entorcerr7d,nt PrclesE,tonal Standatda Commlaslon ^r. ssyrEo.e_/ APPLICATION FOR CERTIFICATE OF PL'BLIC CONVENIENCE AND NECESSITY TO OPERATE PUBLIC VEHICLES iN TI{E CIry OF SALEM VIRGINI.A als .*L, Cotxcr op rrn Crry on Sereu, Salcrn, Virginia In compliance with the provisioos of an ordiDance adopted by the council ofthe city of Sal em, May 26,1969, regulating the Iicensing and operation of public vehicles, taxicabs and for hire cars on the steets of the City of Salem, virsinia I hereby make applicaion, in duplicate, for certificate ofpublic convenience and necessity ,o op"ra,, Y public vehicles along and ov€r the streets ofthe City ofSaleq as required in said ordinance. (a) (l) Full Name ofapplicant:.Ll^t (2) Home address ofapplicant: (3) Business address ofapplicant: (") (b)The trade name under which applicant does or proposes to do business: abilitu responsibility ofapplicant are as follows: (d)Thenameandaddressofanyperson,ifany,lendingmoneyorfumishingcapitaltoapplicantare (e)The number, kind, seating capacity, design, color scheme, and lettering and marking ofeach public vehicle to be operated (0 The character, locarion aod size of the depor, terminals and stands to be us.a *", 5 I 5 ?,1 er * r;JPf/ S^ifrr.r, (Over) (g) Convictions, or plea of guilty, if any, tbr vtolation of any law: State, United States or Municipal (town or ci$ are: (h) Experience of applicanr in ransportation of passengers for hire is as follows: (i) All facts or circumstances upon which applicant bases his belief that public convenience and necessity requia the granting of her lBapplication: 0) ln accordance with the provisions of the Taxicab Ordinance and information contained in the above aplication and in accordance with the action of the Council of the City of Salem at its meeting held 2O--, certificate of public convenience and necessity is hereby issued to the herein named applicant to operate public vehicles, as herein below described, over and along the steeB bf the City of Salem, Virginia, beginning April 1, 20 and expiring March 31,2A-, subjecg however, to the provisiorr of the Taxicab Ordinance of the City of Salem, and all other laws and ordinances governing the operation of public vehicles, taxiabs and for hire cars in the CitY of Salem, Virginia. This the day of Clerk of Council 20 Owner APPLICATION FOR CERTIFICATE OF PUBLIC COM/ENIENCE AND NECESSITY TO OPERATE PUBLIC VEHICLES IN TTIE CITY OF SALEM VIRGIMA alr ,,6 Cour.lcrL op rnp Crry op Sarev, Sakm, Virginia In compliance with the provisions of an ordinance adopted by the Council of the City of Salem, May 26, 1969, regulating the licensing and operation of public vghicles, taxicabs aad for hire cars on the sfeets of the City of Salem, Virgird4 I hereby make applicaiorr in duplicate, for certificate of public convenience and necessity to operate and ovlr the streets ofthe City ofSale4 as required in said ordinance. 4 public vehicles along (a) (l) Full Name of applicirnt: (2) Home address ofapplicant: (3) Business address ofapplicant: (c) (b)The trade name under which applicant does or proposes to do business: abiiity and responsibility ofapplicant are as follows: (d) The name and address ofany person, ifany, lending money or fumishing capital to applicant are: (e) (0 The number, kind, seating capacity, design, color scheme, and lettering and marking ofeach public vehicle to be operated 7on*i The character, location and size ofthe depots, terminals and stands to be used are: (Over) Convictions, or piea ofguilty, i f any, tdr ylolation ot any law: State, United States or Municipal (town or ciq) are:(e) (h)Experience ofapplicant in transportation ofpassengers for hire is as follows: aL (D All facts or circumstances upon which applicant bases his beliefthat public convenience and necessiry requic the granting of his application: 0)Other information: Owner ln accordance with the provisions of the Taxicab Ordinance and information accordance with the action ofthe Council ofthe City ofSalem at its meeting held_ contained in the above application and in 20_, certificate of public convenience and necessity is hereby issued to the herein named applicant to opeftte - public vehicles, as herein below described, over and along the sreeB of the City of Salem, Virginia, beginning April l, 20 and expiring March 31, 20_, subject, however, to the provisions of the Ta.ricab Ordinance of the City of salem, and all other Iaws and ordinances governing the operation of public vehicles, taxicabs and for hire cars in the City of Salem, Virginia. This the day of Clerk of Council 20 Answer to Page Question "E" 1 1999 Chevy Suburban 4 Door Station Wagon, 8 Passenger #1'02 L 2OO3 Ford Crown Vic 4 Door, 6 Passenger #115 1 2005 Ford Freestar 4 Door,7 Passenger #72O 1 2OO4 Chevy Maibu 4 Door, 7 Passenger #122 L }OOL Ford Taurus 4 Door, 5 Passenger #127 2 2OOZ Ford Taurus 4 Door, 5 Passenger frL23 #\28 1 2OO3 Ford Taurus 4 Door, 5 Passenger #126 4 2OO4 Ford Taurus 4 Door, 5 Passenger #1,L6 #Lt7 #1'L9 #L28 L 2OO4 Mercury Monterey 5 Door,7 Passenger #L24 1, 2OO2 Mercury Grand Marque 4 Door, 6 Passenger #129 20t6 CITY OF SALEM Note: Allthe above vehicles have a Grey Exterior, Company Logo, Vehicle Number, Top Light and Centrodyne Meter. (See Attached Photo) Motor Number VIN Capacity Color State License City License IN SERVICE DMV PLATE TITLE NUMBER 1999 #L02 CHEVROLET ST WGN B. Early Cab Service 8 GREY 2332L H118605 22684 88491447 KY1 118XK 3GNE C16R 8XG1 72085 FORD B. Early Cab 38117140 2128/20t2 6 GREY 23321 226842003 #115 CROWN VIC Service 2FAF P74W 33X1 08802 2004 FORD B. Early Cab 4F1P7000C8 20L3 Sedan H11863s 88524586 226845Grey2332t #116 TAURUS Service 1FAF P53U 64A1 83556 Sedan H118636 88524473 2004 #tL7 FORD TAURUS B. Early Cab Service 5 317/20L4 GREY Sedan 2t32t HLL8642 22684 88533508 24987L 1FAF P55U X4A178387 2004 #119 FORD TAURUS B. Early Cab Service 5 4lt8l20L4 Grey Sedan 23321 H118546 22684 88536473 90152 1FAF P55U 54G1 08012 2005 #L20 FORD FREESTAR B. Early Cab Service 3,57692 2FMD A582 75BA 00452 7 4lt7l20t4 Grey Van 2332t H118545 22684 88536404 2004 #t22 CHEVROLET Malibu B. Early Cab Service 5 slL0l2014 Grey Sedan 2332L H L28567 22684 88545778 >$1A22027 1G1N D52F 14M6 54873 2002 #123 Ford Tarus B. Early Cab Service 283393 lFAF P55U 42A2 05515 5 !016/2014 Grey Sedan 23321 H118610 22684 88547374 2004 #L24 MERCURY MONTEREY B. Early Cab Service 9D47583A 2MRD A202 94BJ 1s38s 5 3/3Ll20ts Grey Van 2332L HL28576 22684 88ss7105 2004 #L25 Ford Tarus B. Early Cab Service vGA434317 lFAF P552 X4A2 14588 5 4lLslaOLs Grey Sedan 23321 HL28579 22684 88559155 2003 #726 Ford Tarus B. Early Cab Service vMc371037 lFAF P53U 33G1 53020 5 4l20lz1ts Grey Sedan 2332t HL28s78 22684 885591s4 200L #127 Ford Tarus B. Early Cab Service Qw329493 1FAF P53U 7LGI28L23 5 7l3Ll2ots Grey Sedan 2r32t H128583 22684 86562230 2002 #L28 Ford Tarus B. Early Cab Service HUE024073 1FAF P552 02A243534 5 9lt6/2OLs Grey Sedan 2332L H128s86 22684 88569344 2002 #129 Mercury Marque B. Early Cab Service 6 LOl25l207s Grey Sedan 2312L H128591 22684 88571937 2G8OY4B 2MEF M75W62X6 L7717 rrEM# CA -oRre'1^tt-t\c Sec. 8.5. - School Budget It shall be the duty of the school board to file its budget estimates with the city manager. The action of the city council on the school budget shall relate to its total only, and the school board shall have authority to expend in its discretion the sum appropriated for its use; provided, that if it receives an appropriation greater or less than its original request, it shall forthwith revise its estimates of expenditure and adopt appropriations in accordance therewith. The school board shall have power to order, during the course ofthe fiscal year, transfers from one item of appropriation to another; provided, that nothing in this section shall be construed to be in conflict with the provisions of the general law of the commonwealth.