HomeMy WebLinkAbout3/28/2016 - City Council - Agenda -RegularSalem City Council
Work Session Agenda
March 28, 2016
City Manager’s Conference Room
City Hall
114 North Broad Street, Salem
6:30-7:30p.m.
I. Call to Order
II. Roll Call
III. Discussion Items
a. Roanoke, Regional Partnership Annual Update,
Beth Doughty
b. Schedule additional Budget Work Session(s)
c. Other topics for discussion (Council)
IV. Adjournment
City Council Meeting
Monday, March 28, 2016, 7:30 PM
Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
1.Call to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.Consent Agenda
A.Minutes
Consider acceptance of the minutes of the February 8, and March 14, 2016, Work Sessions
and regular meetings of Salem City Council.
B.Financial Report
Consider acceptance of the Statement of Revenues and Expenditures for seven months
ending January 31, 2016, and eight months ending February 29, 2016.
5.Old Business
A.Conv eyance of Property
Consider bids and award contract for the sale of City of Salem real property designated as
a 0.13405 acre tract located at 3733 Ellen Drive, Tax Map 055.10-03-47.00-0000 in the
County of Roanoke. (Public hearing was held at the January 11, 2016, meeting.) Bids to
be opened Thursday, March 24, 2016.
6.New Business
A.Appropriation of Funds
Consider adoption of Resolution 1284 setting the allocation percentage for personal
property tax relief for the 2016 tax year. - Audit Finance Committee
B.Appropriation of Funds
Consider request to appropriate $500,000 from fund balance in the General Fund for
capital purchases. Audit - Finance Committee
C.Boards & Commissions
Consider appointments to fill vacancies on various boards and commissions.
7.Closed Session
A.Closed Session
Hold a closed session pursuant to provision of Section 2.2-3711A(3) of the 1950 Code
of Virginia, as amended, to discuss property the City may wish to sell.
8.Adjournment
Audit Finance Committee, Monday, March 28 2016, 8:00 a.m., City Manager's Conference Room
Work Session, Monday, March 28, 2016, 6:30 p.m., City Manager's Conference Room
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City Council Meeting
MINUTES
Monday. Februaryt 8, 2016.7:30 PM
Council Chambers, City Hall, I 14 North Broad Street, Salem, Wginia 24153
Call to Order
A regular meeting of the Council of the City of Salenr, Mrginia, was called to order
at 7:30 p.m, there being present the following members to wit: Byron Randolph
Foley, Mayor, John C. Givers, Mce-Mayor: Councilmembers: Jane W Jotmson,
William D. Jones, and James L. Chisom; Kevin S. Boggess, City Man;ager; James E.
Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jorda4
Director of Firnnce; Charles E. Van Allmarl Jr., City Engineer; Mike Stevens,
Director oI Communications.
Pledge of Allegiance
Bid Openings, Awards, Recognitiors
Consent Agenda
A. Minutes
Corsider acceptance of the minutes of the January 1l and 25, 2016, Salem City
Council work session and regular meetings.
Accepted as presented.
B. Financial Report
Corsider acceptance ofthe Statement ofRevenues and Expenditures for six months
ending December 31, 2015.
Received.
Old Business
A. Amendment to the Zoning Ordinance
Consider ordinance on second reading the request of FI2V properties LtC, property
owner, for rezoning the property located at 201 West Main Street (Tax Map # 122-1-
5) fiom RSF Residential Single Family District to DBD Downtown Business
District. (Passed on first reading January 25,2016, meeting)
Mce-Mayor John Givens motioned to approve an ordfuiance on second reading
rezoning the property located at 201 West Main Street (Tax Map #122-l-5) from
Residential Single Family to Downtown Business District. William Jones seconded
the motion.
Ayes: Chisor4 Foley, Givens, Jolnsorl Jones
Amendment to the Zoning Ordinance
Corsider ordinance on second reading the request of PI-l\t[ Ventures LLC, property
owner, for rezoning the property located at 1037 East Riverside Drive (Tax Map #
2484-2\ fiom TBD Trarsitional Business District to HBD Highway Business
District. (Passed on first reading January 25,2016, meeting)
Jane Johrson motioned to approve an ordinance on second reading rezoning the
property located at 1037 East Riverside Drive (Tax Map #2484-2) from
Trarsitional Business District to Highway Business District. Wlliam Jones
seconded the motion.
Ayes: Chisonl Foley, Givers, Jolrso4 Jones
6. New Business
A. Olde Salem Days 2016
Corsider adoption of Resolution 1279 closing Main Street on September 10,2016.
William Jones motioned to approve Resolution 1279. Jane Jokson seconded the
motion.
Ayes: Chisorrq Foley, Givens, Johnso4 Jones
B. Emergency Operations Plan
Consider adoption of Resolution 1280 adopting the City of Salem Emergency
Operatiors Plan dated February 1,2016.
Mr. Boggess stated that Chief Prillaman presented the Emergency Operations Plan
to Audit-Finance Committee this moming. This is sirrply a four-year update of the
phone numbers, titles and positiors required of the plan. This meets the statutory
requirement. Nothing else significant will be changed. Chief Prillaman expects to
have substantial changes to the Emergency Operations Plan within the next four-year
update requirement.\iice-Mayor John Givers motioned to approve Resolution 1280.
William Jones seconded the motion
Ayes: Chisonl Foley, Givens, Johnsoq Jones
C. Catawba Hospital
Corsider adoption of Resolution 1281 requesting the General Assembly take no
action to close the Catavrrba Hospital.
Mr. Boggess stated that as rnny as our neighboring committees have done, this
resolution requests that the General Assembly take no action to close Catavrrba
Hospital. Obviously it will irryact the city in a number of ways. Both in terms of a
large employer and as a resource for various city departrnents and citizens that
require their services. For exanrple, the Sherrifs Offrce, ifthe hospital were to
close, would have to spend more time in transport on the road to other facilities.
Vice-Mayor Givens inquired if there was anything council action available to
inpress on the General Assembly the hospital's inportance.
Mr. Boggess stated to council it is always beneficial to utilize
opportunities available to communicate personally at the State level. However, at
this time the most important thing is to get on record that we would like them to take
no action.
Mayor Foley indicated that Catau,ta Hospital is very important to our community in
many different ways and it is important that the City stand with neighboring
communities.
Mce-Mayor John Givens motioned to approve Resolution 1281. Wlliam Jones
seconded the motion.
Ayes: Chisor4 Foley, Givers, Jo}lrson, Jones
D. Reimbursement Resolution
Receive report and consider adoption of Resolution 1282 authorizing reimbursement from proposed
2016 bond issue for ongoing project costs. (Audit-Flnance Committee)
Mce-Mayor Givers stated that the City intends to borrow I nds during Fiscal Year
2016 to finance a variety of capital projects including renovations at Salem
Memorial Ballpark formally known as Salem Memorial Baseball Stadiurn The
entire stadium needs to be re-caulked and the outfield fence needs replacing. Both
proposals will be approxirnately $500,000. This Committee recommended
adoption of Resolution 1282 authorizing reimbursement from the proposed 2016
bond issue in an approximate amount of $500,000.
Mce-Mayor John Givens motioned to approve Resolution 1282. William Jones
seconded the motion.
Ayes: Chisorrl Foley, Givens, Johnson, Jones
E. Appropriation of Funds
Consider request to accept and appropriate a $10,000 donation from the estate of
Nicholas Economy. AuditFinancc Committee
Vice-Mayor Givens stated Salem Library received a $10,000 donation from the
Estate ofNicholas Economy. This donation provides valuable resources to
supplement local fi.rnding. The dorntion will be used to purchase fumishings and
carpet. The committee recommended appropriation of the donation in the amount of
$10,000.
Bill Jones stated it could be more down the road.
Mr. Boggess stated the Librarian, Ann Tripp picked out some modem fumittre that
has chargers built in for Ipads and Smart phones. Mr. Boggess stated Mrs. Tripp
would be happy to show Council the areas needing inprovement due to water
damage and the age of the fumiture being dated utilizing the funds.
Vice-Mayor John Givers motioned to accept and appropriate a donation from the
Economy estate. William Jones seconded the motion
Ayes: Chisonq Foley, Givers, Joluson, Jones
F. AppropriationofFunds
Corsider request to accept and appropriate the Rescue Squad Assistance Fund
(RSAF) grant. Audit-Finance Committee
Mce-Mayor Givens stated the City has been awarded $17,587.50 in Rescue Squad
Assistance fund Grants from the Virgrnia Offrce of Enrrgency Medical Services.
Funds will be used to purchase a vehicle from state conftact for the EMS
Supervisor. The gra.nt requires a 50o/o local match. The estimated cost to purchase
and outfit the vehicle is $40,000 with additional flrnding of $22,413.00 in reserve in
the capital account. The connnittee reconrnended acceptance and appropriation of
the Rescue Squad Assistant Fund Grant.
Mr. Boggess inte{ected that a replacement for the 2003 Dodge Durango which
is currently used by the EMS Lieutenant sewing as the housing unit for the EMS
equipment shared by each rescue squad.
Mce-Mayor John Givens motioned to accept and appropriate a grant from the
Rescue Squad Assistance Fund. William Jones seconded the motion
Ayes: Chisorrq Foley, Givens, Johnso4 Jones
G. Salem Montessori School
Consider setting bond for erosion and sedinrent control and landscaping for the
Salem Montessori School Infant Carrpus project. Audit-Finance Committee
Mce-Mayor Givens stated that the committee reviewed the estimate for erosiorq
sediment control measures and landscaping for the Salem Montessori School Infant
Campus. The committee concurred with the Engineering Department's
recommendation that bond be set at $36,000 with a timeframe of 12-months for
completion
Mce-Mayor John Givers motioned to approve a bond for erosion and sediment
control and landscaping for the Montessori School Infant Campus contingent on the
closing/sale ofthe property to the Montessori School. William Jones seconded the
motion.
Ayes: Chisorn, Foley, Givers, Johnsoq Jones
H. Mount Regis
Corsider setting bond for physical irrprovements and erosion and sedirnent conhol
for the Mt. Regis Mass Grading project. AuditFinance Committee
Vice-Mayor Givens stated that the corffnittee reviewed the estimate for physical
inprovements and erosion and sediment control measures for Mount Regis mass
grading plan Council concurs with the Engineering Department's recornrnendation
that bond be set in the amount of $110,567.58 with a timeframe of of l2-months for
corrpletion.
Vice-Mayor John Givers motioned to approve a bond for physical inprovements
and erosion and sediment conhol for grading at the Mount Regis site. William Jones
seconded the motion.
Ayes: Chisonq Foley, Givens, Johnson, Jones
I. Salem Specialties
Consider setting bond for erosion and sediment control and landscaping for the
Salem Specialties, Inc. project. AudirFinance Committee
Mce-Mayor Givers stated that the committee reviewed the estimate for
erosiorl sediment control and landscaping for the Salem Specialties project. The
committee concurred with the Engineering Department's recornrnendation that bond
be set in the amount of $17,870.00 with a time limit of 12-months for corrpletion.
This is the site located East of their current establishment.Vice-Mayor John Givers
motioned to approve a bond for erosion and sediment control and landscaping for
Salem Specialties. William Jones seconded the motion.
Ayes: Chisorn, Foley, Givers, Johnso4 Jones
J. Boards and Commissions
Jane Johrson motioned to appoint James E. Taliaferro, II to the Partnership for a
Livable Roanoke Valley. Vice-Mayor John Givers seconded the motion.
Ayes: Chisonr, Foley, Givens, Johrson, Jones
7. Closed Session
None.
8. Adjoumment
Meeting adjoumed at 7:51 p.rn
City Council Meeting
MINUTES
Mondqt, March 14, 2016, 7:30 PM
Council Chambers, City Hall, 114 North Broad Street, Salem, Vrginia 24153
1.Call to Order
A regular meeting of the Council of the City of Salerrl Virginia, was called to order
at 7:30 p.rn, there being present the following members to wit: Byron Randolph
Foley, Mayor; John C. Givens, Vice Mayor; Councilmembers: William D. Jones and
James L. Chisonq Kevin S. Boggess, City Manager; James E. Taliafeno, II,
Assistant City Manager and Clerk of Council;Melinda J. Payne, Director of
Planning and Development; Rosemarie B. Jordarq Director of Finance; Charles E.
VanAllmarL Jr., City Engineer; and Mike Stevens, Director of Communications:
Pledge ofAllegiance
Bid Openings, Awards, Recognitions
Consent Agenda
A. Minutes
Consider acceptance of the minutes of the February 8, 2016, Salem City Council
meeting.
There were no minutes for acceptance.
5. Old Business
6. New Business
A. Taxicabs
Hold public hearing in accordance with Section 98-94 of TIIE CODE OF TIIE
CITY OF SALEM, VIRGINIA, and consider issuance of Certificates of Public
Convenience and Necessity for the next twelve (12) months, beginning April 1,
2016. (Date set for public hearing at Jantary 25,2016 meeting. Advertised in the
February 25, ard March 3,2016, issues of the Salem Times Register.)
Mayor Foley opened the public hearing at7:35 p.ttr
2.
3.
4.
With no one appearing Mayor Foley closed the public hearing at7:35 p.n
Mr. Boggess stated that in the past citizens have brought conplaints to the public
hearing and no recommendation was made until close of the public hearing. Council
has been presented a report from Officer Blake Citz and the Police Department.
After the review of the four taxicab conpanies that operate within the City of Salem
there was some concem raised related to Salem Taxi and Roanoke Taxi Conpany.
These corrpanies have two separate names with ownership being within the same
conpany. Ofiicer Crity's recommendation was they not be allowed to operate until
a1l safety issues are addressed and corrected; the tire issues are the biggest concen
Staffs recommendation would be to approve the permits as recommended
by Oflicer Critz and the Police Department while withholding approval on Salem
Taxi and Roanoke Taxi for thirty days. Meanwhile, this will afford time to present
information to show the concerns have been repaired/fixed and at that time Council
can reconsider their approval.
Mayor Foley questioned if Salem Taxi and Roanoke Taxi would have to present the
information to Officer Critz and Mr. Boggess confirmed that.
Mce Mayor Givens questioned if the only problem that presented itself was the
tires.
Mr. Boggess responded by saying there were a couple more issues with regards to
the condition to the vehicles and those items were also an issue of safety, which
would prevent awarding ing the certificate.
Mr. Yost stated Council would officially be awarding the certificates of Public
Necessity and Convenience to Yellow Cab Services of Roanoke, krc. and B. Early
Cab Service, LLC, and continue the decision related to Salem Cab Services, L[C,
trading as Salem Taxi and Roanoke Taxi to the first meeting in April.
Mce-Mayor John Givers nntioned to award the certificates of Public Necessity and
Convenience to Yellow Cab Services of Roanoke, Inc. and B. Early Cab Service,
L[C; and continue the decision for Salem Cab Services, L[C, trading as Salem Taxi
and Roanoke Taxi to the first meeting in April. Jim Chisom seconded the motion
Ayes: Chisorrl Foley, Givens, Jones
Absent: Johrson
Regional Collision Reporting Center
Corsider Ordinance with emergency provisiors authorizing the City Manager to
B.
enter into a regional agreement among and between the City of Roanoke, the County
or Roanoke, and the City of Salem to open an Regional Collision Reporting Center.
Mr. Boggess stated this is something Council had talked about in the past.
The Roanoke Valley is looking to pilot a program that is used throughout a large
part ofCanada. This program would allow the Collision Center to handle
some incidents rather than police officers reporting and writing traffic incident
reports. This system would allow staff to bypass those accidents that do not include
bodily injury or major personal property damage. In this case, individuals would no
longer need to call the police. Instead, they would exchange information and report
to the Collision Center, which is staffed and paid for by insurance conpanies.
The insurance conpanies would handle it from there. This process would
also alleviate having to go tlrough the police department resulting in insurance
companies saving money, which helps fund these tlpes of centers. The benefit for
the City is it reduces the number ofresponses from our police ofiicers writing
reports which take a large amount of time. In the event there was a violation of law
or someone was injured the police department would report to investigate. This
service addresses those issues where there is only properf damage to the vehicles
due to minor traffic incidents. This is a pilot progam defined for an l8-month
period and can be stopped under several circumstances.
Mr. Yost explained in order to continue, the progam would require all parties to
agree after the l8-month period. There is a provision within the pilot period that
any of the participating localities can give a 6-month notice should they wish to
withdraw. Also, if Roanoke Accident Support Services (RAC) would breech the
contract in anyway, the localities can give a 30 day notice and terminate the
agreement. Within that same l8-month period, there is provision where a three
month notice can be given should Mrginia law change to say we don't have authority
or if the entib/ makes an assignment for the benefit of creditors or files bankruptcy.
Mr. Jones stated the program is funded through the insurance conrpanies. Therefore,
no City funds are involved.
Mce-Mayor Givens posed the question of how citizers would know how to
act under the collision agreement.
Mr. Boggess stated that a big part of the plan is to re-educate drivers in the Roanoke
Valley. The Roanoke Valley will be the fint connnunity in the United States to
attempt this process.
William Jones motioned the Regional Collision Reporting Center Agreement. Mce-
Mayor John Givens seconded the motion.
Ayes: Chisonl Foley, Givers, Jones
Absent: Johnson
C. Virginia's Blue Ridge
Consider adoption of Resolution 1283 supporting the designation of the Roanoke
Valley Region as Virginia's Blue Ridge.
lre WilhelnL Chairman of the Board and landon Howard, President from
the Roanoke Valley Convention & Visitors Bureau were in attendance. Mr.
Howard informed Council that Roanoke County and the City of Roanoke have voted
to officially adopt the use of the brand on promotional and marketing materials in
support of expanded destination travel and tourisrnJim Chisom motioned to
approve the Adoption of Resolution 1283. Wlliam Jones seconded the nrotioL
Ayes: Chisonl Foley, Givens, Jones
Absent: Jolrrson
D. Abstract of Votes
Receive Abstract of Votes for the Dual P.ir*ry Presidential Election held on March
1,20t6.
Received
E. AppropriationofFunds
Consider request to accept and appropriate donation from the Estate of Maxine
Sink. Audit - Finance Committee
Vice-Mayor John Givens motioned to accept and appropriate the donation from the
funds of the Estate of Maxine Sink of $25,630 to the City of Salem Fublic Safety
Departments. The Fire Department would use the $13,265 for audiovisual
equiprnent and fumiture for updating their training room and the Police Department
would use $13,265 for purchasing 18 body cameras. Wlliam Jones seconded the
motion
Ayes: Chisorn, Foley, Givers, Jones
Absent: Joluson
F. Appropriation of Funds
Consider request to accept and appropriate funding from the Virginia Fire Programs
Fund. Audit - Finance Committee
Mce-Mayor John Givens motioned to approve appropriation of $210,000 from carry
over of the Mrgnia Fire Programs Fund and for the authority for the City Marmger
to adminiskatively appropriate funds for expenditures less than $25,000. The City
receives funding from the Virginia Fire Programs Fund and any remaining fimds at
the end ofa fiscal year are carried over in the fimd balance. The Fire Departnrent
would like to use these fi.urds to purchase three new vehicles and purchase
replacement fire hose. William Jones seconded the motion
Ayes: Chisor4 Foley, Givens, Jones
Absent: Jokson
G. dpropriation of Funds
Consider request to accept and appropriate the Byme Special Program grant from
Department of Criminal Justice Services. Audit - Finance Committee
Mce-Mayor John Givens motioned acceptance and appropriation of the Department
of Criminal Justice Services grant where the Department of Criminal Justice
Services was awarded a $9,479 for the Sheriffs Offrce for training costs and the
purchase ofa new metal detector. William Jones seconded the motion
Ayes: Chisorq Foley, Givers, Jones
Absent: Jolnuon
H. AppropriationofFunds
Consider request to appropriate additional firnds allocated to \DOT UPC 100656
for the construction of a sidewalk on Route 419. Audit - Finance Connnittee
Mce-Mayor John Givens motioned to appropriate the additional $261,621 in
Highway Safety Inproverrrent Program frrnds for the Electric Road Sidewalk
Project. This brings the total budget for the project to $594,720. William Jones
seconded the motion
Ayes: Chisonl Foley, Givers, Jones
Absent: Jolnuon
I. Appropriation of Funds
Consider request to accept and appropriate the additional Mctim Witness grant
funds. Audit - Finance Committee
J.
Vice-Mayor John Givers motioned acceptance and appropriation of the $8,198 gant
where the Mrgrnia Mctim Witness Grant Program has awarded the Connnonwealth
Attomey's Office a gant in the amount of $8,198 for office supplies and equipment.
Wlliam Jones seconded the motion
Ayes: Chisonl Foley, Givens, Jones
Absent: Jokson
\tllage at North Mill Phase II
Consider setting bond for erosion and sediment control and physical irrprovements
for the Mllage at North Mill Phase II project. AudirFinance Corn:ittee
Vice-Mayor Jolm Givens motioned approval of the estimate for physical
inrprovements and erosion and sediment control measures for the Mllage at North
Mill Phase II project. The Committee concurs with the Engineering Departrnent's
recommendation that the bond be set in the amount of $ 183,93 I with a corrpletion
time of twelve montlx. William Jones seconded the motion.
Ayes: Chisorq Foley, Givens, Jones
Absent: Jokson
Waftle House
Corsider setting bond for erosion and sediment conhol, landscaping and physical
inprovements for the Waffle House project. AudirFinance Committee
Mce-Mayor John Givers motioned to approve the bond for physical inprovements
and erosion and sedirpnt conhol measures for the Waffle House project in the
amount of $17,644 with a corrpletion time of twelve months. Mlliam Jones
seconded the motion
Ayes: Chisorn, Foley, Givers, Jones
Absent: Johrson
Budget Presentation
Receive presentation of 2016-2017 budget for the City of Salern
School Operating Fund and School Grants Fund
Consider request to amend School Operating Fund and School Grant Fund budgets
as approved by the School Board on March 8,2016. AuditFinance Cornrnittee
K.
L.
M.
Supplemental Item
Mce-Mayor John Givens motioned to approve the School Board changes to their
revenue and experse accounts for the acceptance and appropriation ofthese firnds
from the Department of Education The Salem School Board amended the School
budget at the March 8,2016 School Board meeting. The operating fi.rnd budget was
increased $65,000 due to an award from the Department of Education and the grant
fLnd budget was increased $38,500 from a one-time grant from the Department of
Education. William Jones seconded the motion.
Ayes: Chisonr, Foley, Givers, Jones
Absent: Johnson
7 . Closed Session
A. Closed Session
Hold a closed sessionpunuant to Section2.2-37ll{(29) ofthe 1950 Code of
Mrgrnia, as amended, to discuss the award of a public conffact involving the
expenditure of public funds.
Closed Session was not held.
8. Adjoumrnent
With no flirther business to discuss Mayor Foley adjoumed the meeting at 8:10 p.rn
UNAPPROVED MINUTES
CITY COUNCIL WORK 5E55ION
February 8, 2015
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, u4 North Broad Street, 5alem, Virginia, on February 8, 2016, at
5:3op.m., there being present the following members of said Council, to wit: Byron Randolph
Foley, John C. Givens, Jane W. Johnson, William D. Jones, and James L. Chisom; with Byron
Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro,
ll, Assistant City Manager and Clerk of Council; and Rosemarie B. Jordan, Director of Finance,
and the following business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the Council
to hold a work session; and
WHEREAS, Courtney Rogers with Davenport and Company discussed financial policies
and the cost of issuance of debt for the proposed borrowing; and
WHEREAS, t\4r. Boggess updated Councilwith miscellaneous updates; and
WHEREAS, there was further discussion to be had, Mayor Foley adjourned at 7:20 p.m.
N4ayor
Clerk ofCouncil
UNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
March 14, 2016
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on March 14, 2016, at
5:3op.m., there being present the following members of said Council, to wit: Byron Randolph
Foley,.John C. Givens, William D. Jones, and James L. Chisom; with Byron Randolph Foley,
presiding; together with Kevin S. Boggess, City Managef James E. Taliaferro, ll, Assistant City
Manager and Clerk of Council; Rosemarie B. Jordan, Director of Financei Melinda J. Payne,
Director of Planning and Economic Development; and Benjamin W. Tripp, City Planner, and the
following business was transa€ted:
Mayor Foley reported thatthis date, place, and time had been set in orderfor the Council
to hold a work session; and
WHEREAS, Mr. Tripp updated Council regarding the recent grant applications submitted
bythe department; and
WHEREAS, Mr. Payne discussed economic development within the Cityi and
WHEREAS, Ms. Payne updated Council regarding current grants status; and
WHEREAS, Mr. Boggess updated Council on the taxicabs; and
WHEREAS, there was no further discussion to be had, Mayor Foley adjourned at 7:24
p.m.
Mayor
Clerk of Council
ITEM #
R6venuea:
Beginning Balance 7-1-15
General Property Taxes
Other Local Taxes
Permits And Licenses
Fines And Forfeitures
Revenue From Use Of Money
And Property
Charges For Services
Payment ln Lieu Of Taxes from Electric Fund
Payment ln Lieu Of Taxes from Water Fund
Miscellaneous Revenue
Non-Categorical Aid
Shared Expenses
Categorical Aid
Total Revonues
Expenditures:
General Government
Judicial Administration
Public Safety
Public Works
Health And Welfare
Education
Parks, Recreation And Cultural
Community Development
Non-Departmental
Contingency
Reserve For Fund Balance Replenishment
Reserve For Capital
Total Expendituros
Revenues Over/(Under) Expenditures
42,755,123 1,134,780
$ (13,671,443) $ (142,126)
$ 3,159,055
33,226,300
20,560,500
240,160
110,000
433,028
5,545,514
3,160,000
130,000
99,311
3,926,272
1,265,862
5,574,899
77,430,901
6,402,255
2,057,337
'16.244,O2'l
'15,352,750
2,27 4,631
22,119,957
4,7'lO,O11
1,222,323
6,085,879
626,487
310,000
25,250
77,430,901
$-
123U,233
7 ,625,802
183,899
52,864
308,382
3,423,983
1,580,000
92,105
93,139
719,299
587,750
2,954,879
30,076,335
7',to/o
620/0
50vo
710k
94%
't80/o
460/o
53o/o
390/o
55%
560/o
56'/0
52o/o
45'/o
640/0
531o
59%
60%
OYo
ook
OYo
570/"
$
12,229,916
7,113,632
257,640
70,378
385,8s6
3,082,769
1,580,000
76,525
85,544
63'1,311
600,777
2,969,332
29,083,680
3,524,745
1,153,967
9,142,550
7,955,096
1,024,218
14,2'14,671
2,516,192
723,906
3 630 559
17,686
92,O75
1349,527)
1,702,801
(91,951)
(77 ,337\
102,176
(114,035)
(147,107)
43,889 903
o%
37%
370/o
77o/o
48%
DAIE 3-22-lt€
$-
224,316
512,170
(73,7 41\
(17,514)
(77,474)
u1,214
15,580
7,595
87,988
(13,O27)
('t4,452)
992,654
3,507,059
1,061,892
9,492,O78
6,252,295
1,'120,'169
14,292,008
2,414,O15
837,941
3,777,666
Schedule A
City Of Salem, virginia
General Fund
Statement Of Revenues And Expenditures
For Seven Months Ending January 31, 2016
Current Year Current Year o/o ol Prior Year
Budget Year to Date Budget Year to Date Variance
Schedule B
City of Salem
Sales Tax Summary
For Fiscal Years 2OL4 - Z.OLG
750,000.00
700,000.00
650,000.00
600,000.00
550,000.00
500,000.00
450,000.00
400,000.00
3s0,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
Apr MayNov Dec Jan
FY 2014 FY 2015 FY 2015
I
Schedule C
City of Salem
Meals Tax Summary
For FiscalYears 2014 -2016
600,000.00
550,000.00
500,000.00
450,000.00
400,000.00
3s0,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
Feb Apr MayJuly Aug Sept Oct Nov Jan
FY 2016FY 2074 FY 2015
--!
l
n
ll
l1
Schedule D
City of Salem
Lodging Tax Summary
For FiscalYears 2014 -201G
Feb Mar Apr MayNov Oec Jan
tY 2074 FY 2015 FY 2016
Sept
225,000.00
200,000.00
175,000.00
150,000.00
12s,000.00
100,000.00
75,000.00
50,000.00
25,000.00
I
June
SCHEDULE E
City Of Salem, Virginia
Solid WastE Disposal
Statement Of Operations
For Seven Months Ending January 3'1, 2016
Current Year
Budget
$ 805,000
340,000
3,000,000
Current Year
Yea. to Dats
$ 433.908
194.767
2,005,895
%ol
Budoet
Prior Year
Year to Date Variance
Operating Revenues:
Revenues For wasto Disposal:
Toter Fees
Container Fees
Waste Collection & Disposal Charges
Recycling Proceeds
Total Revenues For Waste Disposal
Operating Expenditures:
Refuse Collection:
Salaries
Fringe Benefits
Contractual Services
Printing and Binding
Traveland Training
Miscellaneous
lvliscellaneous Credits
l,ilaterials and Supplies
Capital Outlay
Total Refuse Collection
Containers:
Salaries
Fringe Benefits
Contractual Services
Miscellaneous
Miscellaneous Credits
lvlaterials And Supplies
Total Contain€rs
Trangfer Station:
Salaries
Fringe Benefits
Contractual Services
Utilities
Communicataons
Travel and Training
lvliscellaneous
Waste Disposal
Materials and Supplies
l\4achinery and Equipment
Total Transfer Station
Total Operating Expenditures
Net Cost For Solid WaEte Disposal
642,590
305,622
199,225
1,500
625, ono
(45,000)
56,204
6.983
1,170,658
45,827
20,304
50,000
2,300
349,289
167,151
104,335
zaJ
1,697
(12,968)
6,980
6,983
624,067
356,903
163,248
'107,949
33;
'1,315
(7,584)
46,256
10.038
678,460
16,500 16.500 1000k
2,554.640 610/o
54%
57vo
670/a
56%
570/o
27ak
62ak
ook
$ 436,104
195,725
1,774,223
$ (2,196)
(e58)
231,673
100.000 34,573 35o/o 51.192 (16,619)
4,245,000 2,669,144 630/a 2.457 244 211 ,900
54%
550k
520k
170k
560k
580
29o/o
120/o
ook
25,671
11,652
13.524
1.4'16
(776)
25,523
11,499
20,787
1 ,019
(650)
147
tcJ
\7,263)
397
(126)
470/a
64%
470/o
80%
59%
50%
80%
23%
610/a
490/0
58,273
275,244
111 ,521
38,984
'19,788
476
21,892
1,959,526
3,120
6,653
(41,434)
(16,848)
70,480
966
22
836
(11,606)
102,603
1,8'14
16,500
123,3332,431,307
3,243,633 59a/o 3,168,039 75,594
(7,613)
3,903
(3,614)
12
382
(s,383)
(39,276)
3,056
(54,392)
20,480 13.440 66ya 95 13 345
138,9'1 I
364,263
203,496
136,800
35,000
1,000
2,000
45,560
3,360,173
10,050
4,174,842
5,484,411
u,926
233,809
94,673
109,464
20.7 54
498
1,591
10,286
2,062,129
4.9U
57 4.489 710,796 (136,306)
City of Salem, Virginia
Debt Outstanding
For Period Ending January 31, 2016
Balance
7 t1t2015 lssuances
Schedule F
Balance
1t31t2016
Principal
Payments
(400,000)
(50,000)
(304,667)
(41,814')
(8e,42s)
(88s,906)
(700,000)
(142,083)
(73,186)
(477,250\
City Debt Outstanding
2003A Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 PIB)
2006 Public lmprovement Bonds
20108 VMLA/ACO Series G Build America Bonds
2010C VMLA/ACO Series H Taxable Bonds
2010D VMLA/ACO Bonds I Tax Exempt Bonds
2011 Union First Market Refunding Bonds
2013 Public lmprovement Bonds
2015 Key Bank Refunding Bonds
Total City Debt Outstanding
School Debt Outstanding
20034 Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 PIB)
2010D VMLA/ACO Bonds lTax Exempt Bonds
2011 Union First Market Refunding Bonds
2012A Public lmprovement Bonds
2013 Public lmprovement Bonds
Total School Debt Outstanding
Total Debt Outstanding
(27 5 ,57 s) 4 ,941 ,47 5
(1,668,094) 19,500,295
400,000
23,568
86,278
2,700,000
s0,000
3, '1 98,379
3,330,576
1,692,950
1,932,097
13,413,848
23,568
86,278
2,700,000
2,893,712
3,288,762
1,603,525
1,932,097
12,527,942
271 ,027
4'18,305
5,756,238
8,1 13,250
700,000
271,027
s60,388
5,829,424
8,590,500
5,217 ,050
21,168,389
-a@N-
-----:-
l2:55AmO -T@T7-
Eudqel
City of Salem, Virginia
Capatal Projects Fund
Stalement of Revenues and Expenditures
For Period Ending January 31, 2016
Project
To Date Encumbrances Proiect
80,330
15,1275,406 1_ 262,60077,062 174,44117,868 1
1,8922,379 1
Schedule G
162,428
(670)
286.621
____lt?1893r
Available Year To
Balance Date
Fund Balance, July 1,20'15
Revenues:
ERP-Transfer From GF
ERP-Transfer From EF
ERP-Transfer From Schools
ERP-2013 Bonds
Cama Syslem-Transfer F.om GF
GTG-2013 Bonds
Sharepoint20'13 Bonds
Oocument lvlgmt Solution-201 3 Bonds
Eicycle & Ped Safely lmpr Prog-Federal
Bicycle & Ped Safely lmpr Prog-State
Greenway Phase 2B-Enhancement
Greenway Phase 2B-2013 Bonds lnlerest
Greenway Phase 2B-Xfer GF
Greenway Phase 4-RSTP
Greenway Phase 4-Enhancement
Greenway Phase 4-20'13 Bonds
Greenway Phase 4-Xfer GF
Greenway Phase s-RSTP
Greenway Phase 5-Enhancemenl
Greenway Phase 5-20'13 Bonds
Greenway Phase s-xfer GF
Greenway Donations
Mason Creek Greenway Phase 2-Federal
lvlason Creek Greenway Phase 2-Local
TolalRevenues
Exoendituresl
ERP - New World
ERP. PCI
Cama System
GTG
Sharepoint
Document Mgmt Solution
Bicycle & Pedestrian Safety lmpr Prog
Rke River Greenway Phase 2B
Rke River Greenway Phase 4-Apperson
Rke River Greenway Phase s-Eddy
Greenway Donalions
Mason Creek Greenway Phase 2
Field Turf Replacement Salem Stadium
Total Expenditures
Fund Balance, January 31, 20'16
1,277,9A6
490,949
278,033
102,334
- 75.93876,075 125,800123,790 224.65219,964 124,820
223,879
302,400
150,000
123,800
1't5,000
38,045
12,500
13,000
299,789
33,310
450,903
't,109
4,246
800,000
80,330
15,127
5,407
262,600
251,503
17,869
1,892
2,380
400,972
108,994
3,715,055
223,879
302,400
150,000
123,800
115,000
38,045
12,500
13,000
65,875
7,319
20,658
1,200
4,246
80.330
15,127
5,406
77.062
17,868
1,892
2,379
Tolal
223,879
302,400
150,000
123,800
115,000
38,045
12,500
13,000
65,875
7,319
20,658
1,200
4,246
233,914
25,991
430,245
(s1)
800,000
\762)
92
500,079
300,000
115,000
38,045
12,500
13,000
333,099
456,258
900,864
533,864
2,380
509,966
20,000
1 1 ,'140
20,000
1,277,946
470,949
266,893
82,334
75,938
49,725
'100,862
1M,856
251.294
1,402,851
400,972
'108,994
2,437,069
9,130
21,967
12,666
38,045
12,500
13,000
257,161
330,458
676,212
409,044
2,380
509,966
1,600
,,i0,
22,950
8.034
251,294 (251,294\ 251,294
3,715,055 270,969 1 ,673,420 2,041 ,235
Current Year
Budget
$ 39,725,000
895,284
40,620,284
Current Year
Year to Date
%ot
B udget
Prior Year
Year to Date
Schedule H
Variance
(20,274)
8,886
(1,695,936)
112,766
12,262
49,690
(3,102)
53,590
26,032
(22,645)
165,997
City of Salem, virginia
Electric Fund
Statement of Operations
For Seven Months Ending January 31, 2016
Operating Revenues
Sale of Power
Other Electric Revenue
Total Operating Revenues
Operating Expenses
Other Power Generation - Operation
Other Power Generation - Maintenance
Purchased Power
Transmission - Operation
Transmission - l\4aintenance
Distribution - Operations
Distribution - l\,laintenance
Customer Service
Administration & General - Operation
Administration & General - lvlaintenance
Capital
Contingency
Total Operating Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
135,000
55.688
24,950,64'l
3,510,500
24,000
875,907
1 ,034,246
494,323
2,535,512
149,500
3,175,389
519,578
37 ,460,284
3,160,000
(3,160,000)
_!______________
$ 22,848,721
34'1,758
23,190,479
22,750
16,157
12,870,947
2,187,431
't3,977
512,033
579,862
269,605
693,270
26,473
1 ,353,942
43,023
7,270
14,566,883
2,074,665
1 ,716
462,343
582,964
216,o',t5
667,238
49,1 18
1 ,187 ,945
580/0
38%
$ 23,752,972 $ (904,251)
315.214 26.544
24.068,186 (877,7O7\
170/o
290/0
52%
620/o
58"/"
580k
56yo
55%
27%
18%
43%
0%
50Yo18,546,446
4,U4,033
(1,580,000)
_$___!!91!!!_
19,859,'179 (1,312,733)
4,209,007 435,026
50v"(1,580,000)
$ 2,629,007 $ 435,026
city of Salem, Virginia
Water Fund
Statement of Operations
For Seven Months Ending January 31,2016
Current Year
Year to Date
o/o ol
Budget
Prior Year
Year to Date
Schedule I
Variance
Current Year
Budget
$ 6,606,000
7,005,125
Operating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Production
Salaries of Personnel
Fringe Benefits
Contractual Services
Printing and Binding
Advertising
Utilities
Communications
lnsurance
Travel and Training
Miscellaneous
Materials and Supplies
Capital
Contingency
Total Production Expenses
Distribution
Salaries of Personnel
Fringe Benefits
Contractual Services
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
lvliscellaneous
l\/iscellaneous Credits
Materials and Supplies
Capital
lnterest Obligations
Total Distribution Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
695,998
455,964
63'l,969
8,200
500
367,000
5,000
15,100
8,000
42,423
163,500
373,064
532,256
3,298,974
521,398
27 5,496
743,260
4,550
10,000
2,000
3,600
10,488
(312,000)
277 ,293
240,000
1,800,066
3,576,1 51
'130,000
(130,000)
I 3,771 ,27 4
182,932
3,954,205
429,653
239,734
322,671
899
362
2',t6,647
6,501
22,210
3,861
39,120
60,095
42,187
410,948
239,060
282,993_
214,273
6,737
13,033
1,820
34,936
57,530
20,708
570/o
460/0
$ 3,684,335
152.147
86,939
56%3,836.482 117.724
62'/"
53o/o
51Vo
11Yo
72o/o
59o/o
'130o/o
147o/o
48o/o
92o/o
37v"
'110/o
0%
18,706
674
39,678
899
JOZ
2,375
(235)
9,177
2,041
4,185
2,565
21,479
1,383,94'1
303,268
137,939
322,478
1 ,510
15,054
1.687
5,117
(157,898)
76,554
38,596
359,912
1,104,217
1,466,047
(92,105)
_9___1_,37_3_P42_
31Yo
71o/o
325,043
149,965
358,753
1,089
6,523
'1,343
4,009
(1s0,993)
129,6?8
60,985
389,039
1,275,384
1 ,279,061
(76,525)
-9__1?9?,5!9-
(21,775)
(12,027)
(36,275)
421
8,531
345
1,107
(6,905)
(53,074)
(22,389)
(29,127\
(171 ,167)
186,986
(15,s80)
$ l7l,406
1 .282,036 ',l01 .905
58%
50o/o
43vo
330/0
1s',tok
lvo
47o/o
490/0
51Yo
28lo
16Yo
20vo
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Seven Months Ending January 31, 2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule J
Variance
o/o ot
Budget
51o/o
38vo
59o/o
Evo
40Yo
190k
30Yo
0%
17lo
6sqo
52vo
64V"
23o/o
11o/o
OYo
Operating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Salaries of Personnel
Fringe Benefits
Contractual Services
Advertising
Utilities
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
Miscellaneous
lvliscellaneous Credits
Nlaterials and Supplies
Capital
lnterest Obligations
Contingency
Total Operating Expenses
lncome (loss)
Current Year
Budget
$ 7,061,000
793,017
7 ,854,O17
493,2't6
343,145
3,374,086
3,000
4,000
9,0s0
19,000
3,000
6,600
27 ,045
(325,000)
78,000
1 ,525,272
1 ,780,071
513,532
7 ,854,017
$ 4,060,934
70,359
4,131,293
249,311
131 ,564
2,O02,446
249
1,600
1 ,729
5,622
1 .092
17 ,692
(168,966)
49,970
354,667
'197,543
58Yo
9o/o
$ 4,135,164 $ (74,230)
66,188 4,171
4,201,351 (70,058)530/.
206,165
118,082
1 ,481 ,362
1,456
1,089
5,081
1,977
844
6,333
(142,264',)
'13,364
63,573
177,973
43,146
13,482
521,084
249
144
640
541
(1,e77)
248
'11,359
(26,70?\
JO,bUO
291,093
19,569
2,844,519
-$--1-28611!-
1,935,036 909,483
$ 2,266,316 I (979,541)
City of Salem, Virginia
Salem Civic Center
Statement of OPerations
For Seven Months Ending January 31, 2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule K
VarianceOperating Revenues
Shows/rentals
Box office shows
Catering and concessions
Merchandise and commissions
Static advertising
Miscellaneous income
NCAA events
Salem Fair
Blue Ridge Music Festival
Reserve for encumbrances
Total Operating Revenues
Operating Expenses
Salaries of personnel
Fringe benefits
Current Year
Budget
$ 385,000
'1,060,000
156,000
1.19,000
62.500
20,'100
307,000
142,500
10,000
249,696
852,87 4
87 ,723
97,039
41,O43
'1,830
102,167
150,574
2,250
o/o ol
Budget
65%
80%
560/o
82Yo
66%
9o/o
330/o
106%
23o/o
0o/o
206,545
390,262
82.862
90,803
61,966
1 3,519
97,'138
165,35'1
249,182
43,151
462,612
4,861
6,236
(20,923)
(11,689)
5,029
(14,777)
(246,932)
2,262,100
957,639
421,636
164,680
3,500
51,000
252,285
24,000
20,000
'15,500
56,114
1,060,000
307,000
52,416
'1 ,585,1 95
621,203
236,005
81,095
983
22,543
148,0s9
15,340
15,673
'11,81 1
34,205
760,657
124,468
18.520
1 ,357 ,626 227 ,569704/o
lvlaintenance and contractual services
Printing and binding
Advertising
Utilities
Communications
lnsurance
Travel and training
Miscellaneous
Show expense
NCM expense
Blue Ridge Music Festival
Materials and supplies
Capital
Reduction
Total Operating Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
650/0
56%
49%
28Yo
44o/o
59%
640/o
78%
76%
6',1%
724/o
410/a
o%
0%
Oo/o
610,109
233,040
1 15,693
12,'t87
170,434
'13,496
19,820
13,202
28,974
371,378
130,932
77,058
23,884
11,094
2,965
(34,599)
(276\
10,356
(22,37s)
1,843
(4,147)
(1 ,391)
5,231
389,279
(6,464)
(77,058)
(5,364)
3,385,770 2,090,561
(1,123,670) (505,366)
1,123,670 561,835
$ 56,469
1,821,467 269,094
(463,841) (41,52s)
561,835
$ 97.994 $ (41,525)
620/o
50%
city of Salem, Virginia
Salem Catering and concessions
Statement of Operations
For Seven Months Ending January 31, 2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule L
Variance
o/o ol
Budget
60%
78%
46%
80%
00/o
68%
54%
00/o
0%
62%
74%
0%
Oo/o
Current Year
Budget
$ 651,082
143,500
47.000
16,000
857,582
191 ,950
107,495
12,500
'1,000
13,000
850
135,583
'153,973
616.576
55,639
16,787
51,350
35,500
159,276
8,902
2,500
6,750
14,500
6',t,624
12,714
4,242
300
2,850
20,106
$
Operating Revenues:
Catering
Concessions
Moyer Concessions
Salem High Concessions
Total Operating Revenues
Operating Expenses:
Caterind
Salaries of personnel
Fringe beneflts
Contractual services
Printing and binding
Laundry and Cleaning
Communicalions
lnsurance
Travel and training
lvliscellaneous
l\,4aterials and supplies
Capital
Reduction
Total Catering Expenses
Concessions
Salaries of Personnel
Fringe Beneflts
Miscellaneous
Materials and Supplies
Total Concessions Expenses
Mover Concessions
Salaries of Personnel
Fringe Benefits
Contractual services
lViscellaneous
lvlaterials and Supplies
Total Moyer Expenses
Salem Hioh Concessions
Salaries of Personnel
Fringe Benellts
lvliscellaneous
Materials and Supplies
Total Salem Hlgh Expenses
lncome (loss)
$ 415,339
60,392
32.231
6,155
514,'l 18
149,923
49,976
10,030
8,867
460
84,32;
113,271
$ 395,104
36,462
22,330
142,287
48,080
6,212
80
9,299
406
75
86,388
99,228
$ 20,236
23,930
9,901
644/o
42%
69%
38%6,544 (389)
460,439 53,679
7,636
1,896
3,818
(80)
(433)
54
(75)
(2,068)
14,O42
416,846
30,031
9,702
20,050
12,944
72,727
18,527
4,818
1 ,458
4,933
7 ,430
37,166
8,261
2,300
1,398
,1**
_g___.@gq
68Yo
54%
58%
39%
36vo
46%
640/o
540k
58Vo
73'/o
s',t%
60%
65%
54o/o
1a/o
49%
392,055
19,479
6,174
13,225
9,382
48,260
22,860
6,891
'1,458
3,421
7,265
41,895
4,361
1,235
zo
1,877
7,499
24,791
'10,552
3,528
6,824
3,562
24,467
(4,333)
(2,073)
1,512
164
(4,729)
3,900
1,065
(26)
(480)
59%
_$___14?lE -9--_-1,691
Schedule l\il
City of Salem, Virginia
Health lnsurance Fund
Statoment of Revenues and Expenses
For Seven Months Ending January 31, 2016
Budget
$ 724,351
3,170,',t43
2,582,444
480,770
5,310
40
6,238,707
5,371,233
247 ,733
1 8,.1 92
31,949
5,669,107
_t___t!9!f!1_
Current Year Percent Prior Y6ar
Year to Date to Date Year to Date Variance
Beginning Fund Balance
Revenue
Premiums Paid - City
Premiums Paid - School
Premiums Paid - Retirees
lnterest Earnings
Miscellaneous
Total Year to Date Revenues
Expenses
Claims
Employee Health Clinic
Consulting Services
Miscellaneous
Total Year to Date Expenses
Ending Fund Balance
6,015,780
5,284,000
715,000
5,500
12,020,280
I 1,496,406
407,274
59,300
57,300
'12,020,280
-!-------------:-
$ 1,159,384
3,250,079
2,596,813
458,047
4,4-15
6,309,354
6,429,120
241 ,015
18,012
2,440
6,690,587
_$____zz!t_fl
$ (435,033)
(79,936)
(14,369)
22,723
895
40
(70,647)
(1,057,887)
6,718
180
29,509
(1,021 ,480)
$ 515,800
53o/o
490k
aTyo
97yo
00k
520k
47o/o
61o/o
31o/o
560/0
47o/o
city Of Salem, Virginia
General Fund
Statement Of Revenues And Expenditures
For Eight Months Ending February 29,2016
Schedule A
Variance
Current Year
Budget
$ 3,165,148
33,226,300
20,560,s00
240.160
110,000
433,028
5,555,5'14
3,160,000
130,000
99,311
3,926,272
1,265,862
5,600,684
77,472,779
6,374,978
2,058,649
16,290,114
15,380,027
2,27 4,631
22,119,957
4,720.O11
't,222,323
6,085,879
633,373
310,000
2,437
77,472,779
$-
Current Year
Year to Date
a/o ol Prior Year
Budget Year to Date
Revenues:
Beginning Balance 7-1-15
General Property Taxes
Other Local Taxes
Permits And Licenses
Fines And Forfeitures
Revenue From Use Of Money
And Property
Charges For Services
Payment ln Laeu Of Taxes from Electric Fund
Payment ln Lieu Of Taxes from Water Fund
Miscellaneous Revenue
Non-Categorical Aid
Shared Expenses
CategoricalAid
Total Revenues
Expenditures:
General Government
Judicial Administration
Public Safety
Public Works
Health And Welfare
Education
Parks. Recreation And Cultural
Community Development
Non-Departmental
Contingency
Reserve For Fund Balance Replenishment
Reserve For Capital
Total Expenditures
Revenues Over/(Under) Expenditures
24,410,925
12,354,891
210,586
62,107
u6,765
3,884,864
3,160,000
'106,925
101,376
826,129
690,603
3,108,421
49,263,591
80%
7Oo/o
1000k
82o/o
102'/o
21%
55%
56%
Mo/o
61'/o
63%
uok
570/.
63%
73o/o
60%
640/o
71'/o
ook
o%
o%
640k
$-
24,063,147
9,864,710
279,176
70,848
400,544
3,468,660
3,260,000
88,547
101,404
750,663
698,890
3,162,23',1
46,208,819
$-
347,778
2,490,182
(68,590)
(8,741)
(53,779)
416,204
(100,000)
18,378
(28)
75,465
(8,287\
(53,810)
3,0s4,771
o%
73%
60%
aa%
56%
3,91 '1,646
1,295,958
10,355,325
8,803,206
1,422,452
16,136,756
2,837,284
787123
4,304,575
3,985,801
1,201,778
10,617 ,711
6,942,266
1,399,519
16,227,065
2.751,781
863,489
4,453,930
(74,156\
94,141
(262,386)
1,860,940
22,933
(90,309)
85,507
(76,367)
(149,354)
49,854,327
_9____s99r4
48,443.340 '1 ,410,988
$ t2,23a.520\ $ 1,643,784
Schedule B
City of Salem
Sales Tax Summary
For Fiscal Years 20L4 - zOtG
JuneApr MayMar
FY 2016
Oct
750,000.00
700,000.00
6s0,000.00
600,000.00
ss0,000.00
500,000.00
4s0,000.00
400,000.00
350,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
s0,000.00
FebNov Dec Jan
-
l-
Aug SeptJuly
Schedule C
City of Salem
Meals Tax Summary
For FiscalYears 2014 -zOtG
AprMarDec Jan Feb
FY 2015 FY 2016
:l
I
Nov
FY 2074
OctAugJ uly
600,000.00
550,000.00
500,000.00
4s0,000.00
400,000.00
350,000.00
300,000.00
2s0,000.00
200,000.00
150,000.00
100,000.00
50,000.00
MaY
Schedule D
City of Salem
Lodging Tax Summary
For FiscalYears 2014 -zOtG
J uneDec Jan Feb Mar Apr May
FY 2015 FY 2 016
Nov
F\ 2414
OctAugJ uly
225,000.00
200,000.00
175,000.00
150,000.00
12s,000.00
100,000.00
75,000.00
50,000.00
25,000.00
Current Year
Budqet
$ 805,000
340,000
3,000,000
100.000
4,245.000
Current Year
Year to Date
o/o of
Budget
620/0
660/0
750/o
430/0
71vo
Prior Year
Year to Date
$ 503,607
221,745
1,963,028
54.395
2,742,814
SCHEDULE E
Variance
$ (1,826)
1,083
286 319
(11 ,772)
273 805
City Ot Salem, Virginia
Solid Waste Disposal
Statement Of Operations
For Eight i,lonths Ending February 29, 20'16
Operating Revenuea:
Revenues For Waste Dasposal:
Toter Fees
Container Fees
Waste Collection & Disposal Charges
Recycling Proceeds
Total Revenues For Waste Disposal
Operatang Expenditures:
Refuse Collection:
Salaries
Fringe Benefits
Contractual Services
Printing and Binding
Travel and Training
lvliscellaneous
Miscellaneous Credits
Materials and Supplies
CapitalOutlay
Total Refuse Collection
Containers:
Salaries
Fringe Benefits
Contractual Services
Miscellaneous
Miscellaneous Credits
Materials And Supplies
TotalContainers
Transter Station:
Salaries
Fringe Benefits
Contractual Services
Utilities
Communications
Travel and Training
Miscellaneous
Waste Disposal
Miscellaneous Credits
Materials and Supplies
Machinery and Equipment
Total Transfer Station
Total Operating Expenditures
Net Cost For Solid waste Disposal
$ 501,781
222.868
2.249.U7
A' A'1
3,016,619
6,983 6,983 00/o 10.038 (3.056)
1,170,658 696,476 59o/o 752,829 (56,353)
642,590
305,622
199.225
1,500
625
2,909
(45,000)
56.204
402.U4
191,558
109,467
253
u7
1,940
(23,954)
7,339
29.U0
17.172
1 ,546
(2,047)
630
63%
55ak
17%
56%
67vr
53./"
13ya
400.721
'186,5'16
115,397
33;
1,503
(7,955)
46,275
1,823
5.042
(5,930)
12
437
(15,998)
(38,936)
860
230
(s,922)
453
(1,398)
45,827
20,304
50,000
2,300
650k
66%
340/0
670/o
00/o
28,980
13,137
23,094
1,093
(650)
20.480 13.440 66vo 131 13,309
138,911 73,318 530/0 65,786 7,532
364,263
203,496
136,800
35,000
1.000
2,000
45,560
3,360,173
10.050
16.500
4.174.U2
262,426
107,414
119,971
24.962
579
1,591
1'1,048
2,327,164
(3,108)
5,0't6
16.500
2,873,561
\51.437)
\20.082)
70.574
928
8
836
t11 .252)
166,840
(3,108)
'1,631
16,500
171,436
72yo
53%
88%
710k
58yo
aoo/
240/0
690/0
oo/o
500/0
100vo
69lo
313,863
127,496
49,397
24,035
571
22,300
2,160,324
3,385
2.702,125
5,484,411 3,643,356 660/0 3.520,740 122.615
626,737 777.926 (151 ,189)
City of Salem, Virginia
Debt Outstanding
For Period Ending February 29,2016
Balance
7t1t2015
Sched ule F
City Debt Outstanding
20034 Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 PIB)
2006 Public lmprovement Bonds
20108 VMLA/ACO Series G Build America Bonds
2010C VMLA/ACO Series H Taxable Bonds
20'100 VI\4LA/ACO Bonds I Tax Exempt Bonds
20'1 1 Union First Market Refunding Bonds
2013 Public lmprovement Bonds
2015 Key Bank Refunding Bonds
Total City Debt Outstanding
School Debt Outstanding
2003A Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1996 PIB)
2010D VMLA/ACO Bonds I Tax Exempt Bonds
2011 Union First l\ilarket Refunding Bonds
20'12A Public lmprovement Bonds
2013 Public lmprovement Bonds
Total School Debt Outstanding
Total Debt Outstanding
400,000
23,568
86,278
2,700,000
50,000
3,1 98,379
3,330,576
1,692,950
1,932,097
lssuances
Principal
Payments
(400,000)
1So,OOO1
(304,667)
(41 ,814\
(89,425)
Balance
2t29t2016
zs,soa
86,278
2,700,000
2,893,712
3,288,762
1,603,52s
1,932,097
1 3 41 3,848
700,000
271 .027
560,388
5,829,424
8,590,s00
-168t!66t --iT@,%2
(700,000)
(142,083)
(73,186)
(477 ,250)
271 ,027
4't 8,305
5,756,238
8,1 13,250
(27 5 ,57 5\ 4 ,941 ,47 5
(1,668,094) 19,500,295
--l255Z3oO -e@Zfr-__3!_E8223r_ __j?,5!1p9E ___32,o2E_,237_
City of Salem, Virginia
CapalalProjecls Fund
Stalement of Revenues and Expendilures
For Period Ending Febtuary 29,2016
Encumbrances
Total
Proiecl
Avaalable
Balance
Schedule G
162,428
\642)
Project
To Date
Year To
Date
Fund Balance, July 1,2015
Revenues:
ERP-Transfer From GF
ERP-Transfer From EF
ERP-Transfer From Schools
ERP-2013 Bonds
Cama Syslem-Transfer From GF
GTG-20'13 Bonds
Sharepoinl20l3 Bonds
Document Mgmt Solution-2013 Bonds
Bicycle & Ped Safety lmpr Prog-Federal
Birycle & Ped Safety lmpr Prog-State
Greenway Phase 2B'Enhancement
Greenway Phase 28-2013 Bonds lnteresl
Greenway Phase 2B-Xfer GF
Greenway Phase 4-RSTP
Greenway Phase 4-Enhancement
Greenway Phase 4-2013 Bonds
Greenway Phase 4-Xfer GF
Greenway Phase s-RSTP
Greenway Phase 5-Enhancement
Greenway Phase 5-2013 Bonds
Greenway Phase s-Xfer GF
Greenway Donalions
Mason Creek Greenway Phase 2-Federal
Mason Creek Greenway Phase 2-Local
Total Revenues
Exoenditures:
ERP - New World
ERP - PCI
Cama System
GTG
Sharepoint
Document Mgmt Solution
Bicycle & Pedestrian Safety lmpr Prog
Rke River Greenway Phase 28
Rke River Greenway Phase 4-Apperson
Rke River Greenway Phase s-Eddy
Greenway Donations
Mason Creek Greenway Phase 2
Field Turf Replacement Salem Stadium
Total Expenditures
Fund Balance, February 29,2016
1,274,014
493,737
278,033
102,334
- 75,93876,075 '125,800
123.790 224.65219,964 124,420
Budqet
223,879
302,400
150,000
123,800
115,000
38,045
12,500
13,000
299,749
33,310
450,903
'1 ,109
4,246
800,000
80,330
15,127
5,407
262,600
251,503
17,869
1,892
2,380
400,972
108,994
3,715,055
223,479
302,400
150.000
123,800
115,000
38,045
12,500
13,000
65,875
7,319
20,658
1,228
4,246
80,330
't5,127
5,406
77,062
17,868
1,892
2,379
223.a79
302,400
150.000
123,800
'115,000
38,045
12,500
'13,000
65,875
7,319
20,658
1,228
4,246
80.330
15.127
5,406
77.062
17,868
1,492
2,379
1762J
120
233,914
25,991
430,245
(11e)
800,000
-
I
262,600
174,441
1
'I
400,972
108,994
2,437 .0411,278.014
473.737
266,893
823_U
75,;3s
49,725
100,862
104,856
251,294
1,405,639
500,079
300,000
't 15,000
38,045
12,500
13,000
333,099
456,258
900,864
533,864
2,380
509,966
20,000
11,140
20,000
6,342
21,967
12,666
38,045
12,500
13,000
257,161
330,458
676,212
409,044
2,380
509,966
2,744
1,600
-
2.743
22,950
8,034
251 ,294 (251 ,294\ 251.294
3,715,055 270,969 1,676.608 2,038,447
City of Salem, Virginia
Electric Fund
Statement of Operations
For Eight Months Ending February 29, 2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule H
Variance
o/o ol
Budget
OO-/o
40vo
660/0
17o/o
32yo
59yo
71o/o
59yo
65%
680k
62vo
30vo
20vo
480/0
o%
Operating Revenues
Sale of Power
Other Electric Revenue
Total Operating Revenues
Operating Expenses
Other Power Generation - Operation
Other Power Generation - Maintenance
Purchased Power
Transmission - Operation
Transmission - Maintenance
Distribution - Operations
Distribution - Maintenance
Customer Service
Administration & General - Operation
Administration & General - l\4ainlenance
Capital
Contingency
Total Operating Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
Current Year
Budget
$ 39,725,000
895,284
40,620,284
135,000
55,688
24,950,641
3,510,500
24,000
875,907
1,034,246
494,323
2,535,512
149,500
3,175,389
519,578
37,460,284
$ 26,368,860
36'l ,730
26,730,590
22,750
17,604
14,723,464
2,484,495
14,188
565,246
702,979
308,060
759,079
30,628
1,522,897
27,403,890
50,188
7 ,270
16,762,310
2.331,573
1 ,956
526,744
651,880
240,O70
730,020
51,547
1,298,564
(673,300)
(27 ,438)
10,334
(2,038,846)
152,922
12,232
38,502
51,099
67,990
29,059
(20,918)
224,333
$ 27.067,652 $ (698,792)
336,238 2s.491
21,151,390 560/0 22.652.121 (1,500.732)
4,751,769 827 ,4313,160,000 5,579,200
(3,160,000) (3,160,000)
-$-__?119290
1O0o/o (3,260.000) 100.000
_l__l_4gtT!_ j__ 31 431_
City of Salem, Virginia
Water Fund
Statement of Operations
For Eight Months Ending February 29, 2016
Current Year
Year to Date
o/o of
Budget
Prior Year
Year to Oate
Schedule I
VarianceOperating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Production
Salaries of Personnel
Fringe Benefits
Contractual Services
Printing and Binding
Advertising
Utilities
Communications
lnsurance
Travel and Training
Miscellaneous
Materials and Supplies
Capital
Contingency
Total Production Expenses
Distribution
Salaries of Personnel
Fringe Benefits
Contractual Services
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
Miscellaneous
Miscellaneous Credits
Materials and Supplies
Capital
lnterest Obligations
Total Distribution Expenses
lncome (loss) Before Transfe6
Transfers
lncome (loss)
Current Year
Budget
$ 6,606,000
390,917
6,996,9'17
695,998
455,964
631,969
8,200
500
367,000
5,000
15,100
8,000
42,423
173,500
373,064
s32,256
3,308,974
s21 ,398
275,496
735,109
4,550
10,000
2,000
3,600
10,488
(312,000)
267 ,236
240,000
1,800,066
3,557,943
130,000
(130,000)
$-
$ 4,268,433
214,843
4,483,276
483,819
271,513
354,065
899
362
249,',t01
7 A23
22,210
4,763
39,864
73,987
44,433
65%
55o/o
$ 4,171 ,489 $ 96,944
168,996 45,847
4.340.485 142.791
700/o
60%
56vo
11o/o
72!o
680/o
148vo
1470/0
600/o
94Vo
43Yo
12o/o
0o/o
462,787
271,093
333,604
244,8g;
8,034
13,033
2,145
60,058
65,268
20,708
2',t ,032
420
20,461
899
4,207
(61 1)
9,177
2,618
(20,'t94)
8,720
23,724
1,552,438
345,838
157 .264
360,939
2,210
15,054
1,687
5,942
(178,138)
99,322
45,960
359,912
'l ,215,990
1,714,848
(106,925)
$ 1 ,607 ,922
366,299
169,633
402,535
1,275
6,523
'1,343
4,536
('t77 ,826\
'139,380
64,710
389,039
1 ,367 ,447
(20,462)
(12,369)
(41,s96)
935
8,531
345
'1,406
(312\
(40,058)
(18,750)
(29,127)
(1s1 ,457\
470k 1.481.624 70.814
660/o
57o/o
49o/.
49vo
't510/o
lvo
47Yo
57Yo
57vo
37%
1gyo
20o/o
34o/o
82o/o
1 .491 ,414 223.433
(88,s47) (18,378)
_9__13!?_99? _9___?9!q!_
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Eight Months Ending February 29, 2016
Current Year
Year to Date
o/o ot
Budget
Prior Year
Year to Date
Schedule J
Variance
Current Year
Budget
$ 7,061,000
793,O'17
7,854,O17
Operating Revenues
Services
Other Revenue
Total Operating Revenues
Operating Expenses
Salaries of Personnel
Fringe Benefits
Contractual Services
Advertising
Utilities
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
Miscellaneous
Miscellaneous Credits
l\raterials and Supplies
Capital
lnterest Obligations
Contingency
Total Operating Expenses
lncome (loss)
$ 4,631,708
83,828
4,715,536
287 ,784
151,580
2,311,465
249
1 ,962
2,',t55
5,622
1 .771
19,1 18
(186,685)
52,444
412,858
197 ,543
66vo
110/o
60%
$ 4,697,937 $ (66,229)
76.161 7.667
4,774.098 (58,562)
493,216
343,145
3,374,086
3,000
4,000
9,050
19,000
3,000
6,600
27,045
(325,000)
78,000
1,525,272
1,780,071
513,532
7,854,017
--$-------------i-
5ivo
44o/o
690/o
gvo
49o/o
24o/o
30Yo
00/o
270/o
710/o
570/o
670/o
27o/o
1',to/o
ovo
233,883
134,880
1,694,804
1,746
1,275
5,081
1 ,977
1 ,021
6,634
(170,121)
13,95'1
65,316
177,973
53,900
1 6,70'l
616,661
249
216
881
541
(1.977',)
750
't2,484
(16,564)
38,493
347 ,542
'19,569
3,257,866
$ 1,457,670
410/o 2.168.421 1.089,445
__q_? i!! 6z,9_ _q.1]r]4.q97)
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Eight Months Ending February 29, 2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule K
Variance
o/o of
Budget
71o/o
920/0
71%
87o/o
67o/o
11o/o
34o/o
106%
23%
ovo
Operating Revenues
Shows/rentals
Box office shows
Catering and concessions
l\,lerchandise and commissions
Static advertising
Miscellaneous income
NCAA events
Salem Fair
Blue Ridge Music Festival
Reserve for encumbrances
Total Operating Revenues
Operating Expenses
Salaries of personnel
Fringe benefits
Current Year
Budget
$ 385,000
'1,060,000
156,000
119,000
62,500
20,100
307,000
142,500
'10,000
274,652
972,739
110,123
103,542
41,876
2,156
103,070
150,57 4
2,250
$ 224,208
458,448
98,973
97,290
62,595
14,659
102,165
165,638
297 ,173
$ 50,445
514,291
11,150
6,252
(2O,7191
(12,s03)
905
(15,064)
(294,923)
2,262,100
957,639
421,636
164,680
3,500
51,000
252,285
24,O00
20,000
15,500
56,'114
1,060,000
307,000
52.416
1,760,981
687,899
265,599
92,693
809
29,902
'162,635
17,760
15,673
16,835
38,040
779,791
131 ,945
27.674
1,521,148 239,83478%
Maintenance and contractual services
Printing and binding
Advertising
Utilities
Communications
lnsurance
Travel and training
Miscellaneous
Show expense
NCM expense
Blue Ridge Music Festival
Materials and supplies
Capital
Reduction
Total Operating Expenses
lncome (loss) Before Transfers
Transfers
lncome (loss)
72o/o
63%
56%
23%
s9%
64%
74%
78%
1O9a/o
680/"
7 4'/o
430
o%
53lo
0o/o
0a
675,572
262,223
122,973
2,O72
20,177
194,675
15,563
19,820
14,7 41
39,831
385,857
146,148
78,291
25,862
12,326
(30,280)
(1,264)
I,726
(32,040)
2,196
(4,147)
2,094
(1 ,7e1)
393,934
(14,2O3\
(78.291\
1,812
3,385,770
(1,123,670)
1,123,670
$-
2,267 ,25,4
(506,273)
1 ,123,670
$ 617,397
67%
1o0o/o 1,123,670
2,003,806 263,449
(482,658) (23,615)
_$___91_1p_12 _$____.G!$_Er
City of Salem, Virginia
Salem catering and Concessions
Statement of OPerations
For Eight Months Ending February 29,2016
Current Year
Year to Date
Prior Year
Year to Date
Schedule L
Variance
Current Year
Budget
$ 651,082
143.500
47.000
16,000
857,542
'191,950
107,495
12,500
1,000
13,000
850
225
135,583
153,973
ok of
Budget
86%
520/0
840/0
0%
820/a
630/"
1vo
Oo/o
7Oo/o
83o/o
Oo/o
oo/a
Operating Revenues:
Catering
Concessions
Moyer Concessions
Salem High Concessions
Total Operating Revenues
Operating Expenses:
Cateino
Salaries of personnel
Fringe benefits
Contractual services
Printing and binding
Laundry and Cleaning
Communications
lnsurance
Travel and training
Miscellaneous
Materials and supplies
Capital
Reduction
Total Catering Expenses
Concessions
Salaries of Personnel
Fringe Benefits
Miscellaneous
Materials and Supplies
Total Concessions Expenses
Mover Concessions
Salaries of Personnel
Fringe Benefits
Contractual services
Miscellaneous
Materials and Supplies
Total Moyer Expenses
Sa/em Hioh concessions
Salaries of Personnel
Fringe Benefits
Miscellaneous
lvlaterials and Supplies
Total Salem Hlgh Expenses
lncome (loss)
$ 458,490
102,865
32,231
6,155
599,742
't6/.,2u
56,166
10,47',|
10,636
534
95,50;
127,354
$ 433,386
63,284
22,330
156,212
53,636
7 ,O82
80
10,153
474
97,676
114,213
$ 25,105
39,581
9,901
70%
69%
38%
70%
6,544 (389)
525,543 74,198
4,o22
2,529
3,389
(80)
484
60
(7s)
(2,'174\
13,141
616,576
55,639
16,787
51,350
35,500
't59,276
28,972
8,902
2,500
6,750
14,500
6'1,624
'12,714
4,242
300
2,850
20,106
$-
464,897
34,876
11,709
35,406
23,926
'105,9'l 7
14,527
4,818
1,667
4,933
7 ,430
37 ,374
I,261
2,300
1 ,398
11,959
_$___G!l9q
64o/a
54%
67vo
73o/o
5',to/o
6',|%
25,309
8,218
22A92
1'l,7
67,814
22,860
6,89'l
1 ,667
3,421
7,265
9,566
3,491
12,914
12,132
38,103
(4,333)
(2,O73_\
1,512
't6/.
3,900
1,065
(26)
7 50k 439,600 25,297
63%
704/a
694/a
670k
66%
42,103 (4,729)
650/o
54'/.
oo/"
490/"1,877 (480)
4,361
1,235
26
590k 7 ,499 4,459
_$___13_1lzq -9___!-.q99_
City of Salem, Virginia
Health lnsurance Fund
Statement of Revenues and Expenses
For Eight Months Ending February 29, 20'16
Current Year Percent
Year to Date to Datc
Prior Year
Year to Date
Schedule l\il
Variance
1-735,'033)
372,719
358,143
78,467
2,186
80
811,595
(410,398)
34,827
'180
57,856
(317,535)
_s___!91r92_
Budget
Beginning Fund Balance
Revenue
Premiums Paid - City
Premiums Paid - School
Premiums Paid - Retirees
lnterest Earnings
Miscellaneous
Total Year to Date Revenues
Expenses
Claims
Employee Health Clinic
Consulting Services
Miscellaneous
Total Year to Date Expenses
Ending Fund Balance
7 ,120,949
6,018,722
275,842
590/0
52Vo
68%
18,192 31Yo
6,309,354
6,429,120
241,015
18,012
6,690,587
_9-__!131sf-
6,015,780
5,284,000
71 5,000
5,500
$ 724,351
3,622,798
2,954,956
536,5146,601 'l
$ 1 ,'159,384
3,250,079
2,596,813
458,O47
4,415
60%
560k
7svo
20vo
lvo
12,020,280
11,496,406
407 ,274
59,300
57,300 60,296 1050/0
12,020,280 6,373,052 53Yo
_g_____________- _g__-j,472249_
IEM#54-
onrr3'2fl-lt"
PURCHASE AGREEMENT
This Agreement for Purchase and Sale of Real Property ("Agreement"), is made this
day of ,2016, by and between the City of Salem, Virginia, a Virginia
municipal corporation ("Seller") and ("Purchaser").
Seller is the sole owner in fee simple of certain unimproved real property designated as
Lot l, Block 1, Andrew Lewis Place, with Tax Map #055.10-03-47.00, located in Roanoke
County, Virginia.
Seller is desirous of selling the said real property unto the Purchaser, and Purchaser is
desirous of purchasing said property; and now, therefore,
FOR and in consideration of Ten Dollars ($10.00) cash in hand paid by Purchaser to
Seller, receipt of which is hereby acknowledged, and the mutual promises hereafter set forth and
other good and valuable consideration, the receipt and sufficiency of which is also hereby
acknowledged, the parties hereto, intending to be fully and legally bound, hereby agrees as
follows:
l. DEFINITIONS. As used in this Agreement unless the context otherwise requires
or it is otherwise herein expressly provided, the following terms shall have the following
meanings:
"Deposit" shall mean Zero ($-0-) in the form hereafter described deposited with the
Seller.
"Effective Date" shall mean the date of the last signature of a party hereto.
"Permitted Exceptions" shall mean any and all liens, encumbrances, exceptions,
covenants, conditions, restrictions and other matters set forth on attached Exhibit A.
"Property" shall mean the lot or parcel of land as the same is described above.
The Property shall also include all of Seller's right, title and interest in and to all inchoate
rights, easements, appurtenances, and unpaid award in respect of any street, road, alley, sidewalk
or parking area in front of the Property, and in and to any unpaid award for damage by reason of
any change in the grade of any such street, road, alley, sidewalk or parking area.
"Purchaser" shall mean
nominee, with an address at:
"Purchase Price" shall mean
, and his/trer assignee, designee or
"seller" shall mean City of Salem, Virginia, with an address at: P'O' Box 869, Salem,
Virginia 24153.
..Settlement,, and/or ,.closins" shall mean the consummation of the sale and purchase
provided for in this Agreement to occur as provided in Paragraphs 11 and 12 hereof.
2. PURCHASE AND SALE. The Seller agrees to sell and convey and the Purchaser
agrees to purchase the Property upon the terms set forth hereinafter.
3. PURCHASEPRICEANDPAYMENT.
The Purchase Price shall be paid in cash at Settlement.
4. PLANS. ENGINEERING. TITLE EXAMINATION AND OPERATIONAL
RECORDS. The Seller does not possess any surveys, development information, soil boring data,
title examination records or title insurance policy which relate to the Property. This sale shall be
"as is", and the Seller makes no representations to Purchaser as to the use ofthe Property.
5. DEFAULTiTERMINATION.
5.1 In the event Purchaser fails or refuses to go to Settlement in compliance with the
terms hereof, and the Seller has not defaulted hereunder, the Seller shall retain the Deposit as its
sole remedy for such default, as liquidated damages, and Purchaser shall forfeit its Deposit and
neither party shall have any further obligations hereunder except as otherwise provided in
Paragraph 8.1. The parties acknowledge that the Deposit represents a reasonable effort to
ascertain the damages to Seller in the event of a Purchaser default, which damages are difficult
or impossible to quantify.
5.2 In the event Seller fails or refuses to go to Settlement or to perform its obligations
in compliance with the terms hereof, Purchaser shall be entitled, as its sole remedies, to either (i)
terminate this Agreement and be entitled to the retum of the Deposit as its sole remedy or (ii) in
the altemative, sue for specific performance of this Agreement, in which case, if Purchaser is
successful, Purchaser shall be entitled to an award for its reasonable attomey fees incurred in
such action. Seller shall not be liable for any consequential, indirect, or incidental damages.
6. REPRESENTATIONS AND WARRANTIES OF SELLER. The Seller represents
and warrants to the Purchaser as follows:
6.1 The title to the Property is, and at Settlement will be, marketable and good of
record and in fact, free and clear of all liens, encumbrances, exceptions or leases and otherwise
be free of covenants, conditions, restrictions and will be insurable at standard title insurance
company rates at the title company chosen by Purchaser. To the best of the knowledge of Seller,
there are no title conditions adversely affecting title insurability. The Property is also sold
"subject to" such state of facts as an accurate survey of the Property would disclose, provided
that, (a) nothing contained therein would render title unmarketable or would prevent or interfere
with the current use of the Property; (b) no improvements on the Property encroach upon
adjoining properties; and (c) the title company insuring Purchaser's title will agree to remove the
"r*u"y -"*""ption" from Purchaser's title policy upon receipt ofa survey. All individual parcels
ofreal property constituting the Property are contiguous and the Propeny is free ofgaps or gores.
6.2 The Seller is the sole fee simple owner of the Property and has all necessary
authority to sell the Property. There are no other contracts for sale or options involving the
Property. No other party has any right, title or interest in the Property; and there are no leases
affecting the Property.
6.3 The Property is zoned R-1 as defined by the Roanoke County Zoning Ordinance'
There are no eminent domain or condemnation proceedings pending against the Property, and
Seller has no knowledge of such proceedings or of any intentions or plans definite or tentative
that such proceedings might be instituted.
6.4 There are no actions or suits in law or equity or proceedings by any govemmental
agency now or pending or, to the knowledge of Seller, threatened against Seller in connection
with the Property. There is no outstanding order, writ, injunction or decree of any court or
govemmental agency affecting the Property.
6.5 There has not been made and will not be made, without the Purchaser's consent,
any proffers or other commitments to any state, county, federal or local govemmental or quasi-
governmental authority, utility company, school board, church or other religious body, or any
public or private organization or individual, relating to the Property, which would impose any
obligation on Purchaser or its successors and assigns, after Settlement, to make any contribution
of money or dedications ofland or to construct, install or maintain any improvements ofa public
or private natue on or off the Property.
6.6 The execution and delivery of this Agreement, the consummation of the
transactions contemplated hereby, and the fulfillment of the terms hereof will not result in a
breach of any of the terms or provisions of, or constitute a default under, or conflict with any
agreement, indenture, or other instrument to which Seller is a party or by which it or the Property
is bound, any judgment, decree, order, or award ofany court, govemmental body or arbitrator, or
any law, rule, or regulation applicable to Seller.
6.7 To the best of Seller's knowledge: (i) none of the Property has been excavated
(except for standard grading related to site development); (ii) no hazardous materials, toxic
chemicals, or similar substances, as defined by 42U. S. C. , 1251, et seq. or 42 U. S.C. '6901, et
seq. or 42 U. S. C. '9601, et 59q., or 33 U.S.C. , 1317(1), or 15 U. S. C. '2606(f), or 49 U. S. C.
' 1801 et s99., or regulations adopted pursuant thereto, or any similar provision of any applicable
state, Federal, or local law (collectively ' HAZadSU$4ateUAlS:), are or were stored or used on or
under or otherwise were or are in existence or were in any way dealt with on or under the
Property; and (iii) no owner or occupant of the Property has received any notice from the
govemmental agency with regard to such Hazardous Materials.
6.8 Seller knows of no materially adverse fact affecting or threatening to affect the
Property which has not been disclosed to Purchaser in writing.
6.9 Under penalty of law, Seller is not a "foreign person" as contemplated in Section
1445 of the Intemal Revenue Code, as amended. Seller agrees to execute at Settlement an
affidavit in the form required by the Intemal Revenue Service to exempt Purchaser form any
withholding requirements under Section 1445.
6.10 In the event any of the representations, warranties, additional undertakings of
Seller in this Paragraph 6 and/or other responsibilities of the Seller, as set forth in this
Agreement, are not accurate and cannot be or are not ratified or fulfilled prior to Settlement, then
the Purchaser shall have the right at its sole option, to take any or none of the following actions;(i) waive the inaccurate, unratified or unfulfilled representation, warranty, additional
undertakings and/or responsibility of Seller, and proceed with Settlement hereunder, provided,
however, that such waiver shall be in writing, or (ii) terminate this Agreement, whereupon all
rights and responsibilities hereunder shall be null and void, and neither party shall have any
further obligation hereunder. Remedies of Purchaser under this Paragraph are in addition to the
remedies of Purchaser under Paragraph 5.2 hereof and the rights of Purchaser under Paragraph
9.2 hereof.
7. REPRESENTATIONS AND WARRANTIES OF PURCHASER.
The Purchaser represents and warrants to Seller that the Purchaser has the financial ability to
purchase the Property and satisfi all other obligations under this Agreement.
8. ADDITIONAL I.INDERTAKINGS OF THE PARTIES
8.1 At Settlement, the Seller agrees to execute, acknowledge and deliver to the
Purchaser a general warranty deed (Deed) in proper form for recording, conveying the Property
to the Purchaser free and clear of all conditions, restrictions, liens, encumbrances or agreements.
Notwithstanding the foregoing, the Seller makes no representations as to the use or buildability
ofthe Property.
8.2 The Seller agrees to give possession and occupancy of the Property on the date of
Settlement, free and clear ofany and all leases or other right in any third party.
8.3 Seller agrees to deliver the following to the Escrow Agent at Settlements:
(D The fully executed Deed.
(iD Any other documents reasonably required by Escrow Agent or Purchaser.
9. CONDITIONS PRECEDENT (CONTINGENCIES) TO THE OBLIGATIONS
OF PURCHASER TO SETTLE. The obligations of the Purchaser to senle upon the Properly
pursuant to the provisions of this Agreement shall be subject to all ofthe following conditions:
9.1 The representations and warranties of the Seller set forth in this Agreement shall
be true and correct on and as of the Settlement as though such representations and warranties
were made on and as of such date. Notwithstanding that certain of Seller's representations and
warranties may be limited to the extent of actual knowledge of the facts stated therein, it shall be
a condition precedent to Purchaser's obligation to go to Settlement that the facts stated in all such
representations and warranties shall be materially correct as ofthe time of Settlement.
9.2 The title to the Property shall be insurable by a recognized title company of the
Purchaser's choice, at standard rates, and without exception, all at the cost of the Purchaser.
Should a Non-Permitted Encumbrance be discovered and Seller advised in writing prior to
Settlement then Purchaser, at its sole discretion, may take any action authorized by paragraph
6.10 hereof. In addition, the time for Settlement may be extended, at Purchaser's option, for a
period to be specified by Purchaser not to exceed thiny (30) days from the date of notice by
Purchaser to Seller of a Non-Permitted Encumbrance, in order to allow Seller to remove the
Non-Permitted Encumbrance.
9.3 Seller shall have discharged all obligations required of it under this Agreement
and shall have provided all documents and other items required to be provided pursuant to
paragraph 8.3 hereof.
10. OWNER'S AFFIDAVIT AND INDEMNITY BY SELLER. Seller represents
and warrants to Purchaser that all contractors, sub-contractors, laborers, material men or other
parties rendering professional services to improve or benefit the Property have been or will be
paid in full by Seller prior to Settlement, and Seller shall deliver to Purchaser at Settlement final
lien waivers and./or releases of liens from all such parties. Furthermore, Seller agrees to execute
and deliver at Settlement such affidavits or indemnities as Purchaser's title insurance company
shall require in order to delete fiom Purchaser's title insurance policy all standard exceptions for
unfiled mechanic's, material men's or similar liens except exceptions approved by Purchaser
related to the Leases.
I 1 . SETTLEMENT. The Settlement shall be held at the offices selected by the
Purchaser on a date which is no later than sixty (60) days after execution of this Agreement, or at
an earlier date at the option of Purchaser. TIME IS OF THE ESSENCE TO THIS
AGREEMENT.
12. TENDER OF SETTLEMENT. The delivery to the Escrow Agent by the
Purchaser of the Purchase Price, and by Seller of, the executed Deed together with all other
documents and instruments required to be delivered by either party to the other by the terms of
this Agreement shall be deemed to be a good and sufficient tender of performance of the terms
hereof.
13. SETTLEMENT OBLIGATIONS OF THE PARTIES. The cost of title
examination and state and county taxes payable in connection with the recording ofthe deed and
deed of trust shall be paid by Purchaser. The Seller is exempt from paying the Virginia
Grantor's tax. Other settlement costs shall be charged as is customary in Virginia. Each shall
pay fees charged to them and as agreed upon by them with their attomey. Real estate taxes will
be prorated as of the Settlement. At Settlement, Seller shall satisry or cause to be released all
deeds of trust or similar liens to which the Property is subject or shall make provision
satisfactory to Purchaser for full and complete satisfaction.
14. RISK OF LOSS AND CONDEMNATION. Risk of loss shall be bom by Seller
prior to Settlement. However, in the event of any damage to the Property prior to Settlement, the
Purchaser shall have the election to close as required hereunder without diminution in the
Purchase Price and with the assignment by Seller of all its interest in payments for damage to the
Property. In the event of a condemnation of any part of the Property prior to Settlement, the
Purchaser shall have the option in its sole discretion to terminate this Agreement or to proceed to
Settlement with any condemnation award paid or credited to Purchaser at Settlement.
15. LIMITATION ON LEASES AND OTHER CONTRACTS. Between the date of
this Agreement and the Settlement, Seller shall not, without Purchaser's prior written consent,
grant a written lease or other agreement to any party for any purpose relating to any portion of
the Property.
16. ENTIRE AGREEMENT. The Recitais and Exhibit and documents referred to
therein are hereby incorporated into this Agreement. No change or modification of this
Agreement shall be valid unless the same is in writing and signed by the parties hereto. No
waiver ofany of the provisions of this Agreement or other agreements referred to herein shall be
valid unless in writing and signed by the party against whom it is sought to be enforced. This
Agreement contains the entire agreement between the parties relating to the purchase and sale of
the Property, and all prior negotiations between the parties are merged in this Agreement, and
there are no promises, agreements, conditions, undertakings, warranties, or representations, oral
or written, expressed or implied, between them other than as herein set forth.
17. BURDEN AND BENEFIT. All terms of this Agreement shall be binding upon
and inure to the benefit ofthe parties hereto and their respective legal representatives, successors,
and assigns.
18. GOVERNING LAW. Notwithstanding the place where this Agreement may be
executed by any of the parties hereto, the parties expressly agree that all terms and provisions
hereof shall be construed and enforced in accordance with the laws of the Commonwealth of
Virginia as now adopted or as may be hereafter amended.
19. NOTICES. All notices, requests, demands or other communications hereunder
shall be in writing and shall be effective when delivered personally or three (3) business days
after mailing if sent by U. S. registered or certified mail, retum receipt requested, and postage
prepaid, addressed as follows:
Il to Seller:City of Salem, Virginia
Attn: Kevin Boggess, City Manager
P.O. Box 869
Salem, Virginia 24153
with copies to:Stephen M. Yost, Esq.
OPN Law
P. O. Box 279
Salem, Virginia 24153
Fax Number: 540-389-9560
Ifto Purchaser:
with a copy to:
first set forth above or to such other address as may be given by any party to the other
party by notice in writing. Copies of notices are provided as a courtesy and are not themselves
notice and notice hereunder shall be accomplished with or without the forwarding of such copies.
20. HEADINGS. The captions and headings herein are for convenience and
reference only and in no way define or limit the scope or content of this Agreement or in any
way affect its provisions.
21. ASSIGNMENT. This Agreement may be assigned at the option of Purchaser to
any entity which is controlled by the Purchaser. Otherwise this Agreement may be assigned by
Purchaser upon written notice to Seller.
22. COUNTERPART ORIGINALS. This Agreement may be executed in two or
more counterpart originals all of which counterparts shall have the same force and effect as if all
the parties hereto had executed a single original of this Agreement.
23. ADVICE OF COLINSEL AND CONSTRUCTION. All parties to this Agreement
have been represented by counsel or have had the opportunity to be so represented. Accordingly,
the rule of construction of contract language against the drafting party is hereby waived by both
parties.
24. SURVIVAL. The representations, warranties, covenants, agreements and
indemnities set forth in this Agreement shall survive the Settlement under this Agreement and
the execution and delivery of any deed shall not be merged therein.
25. JOINT AND SEVERAL OBLIGATIONS. The obligations of Seller and
Purchaser under this Agreement are joint and several.
DATE:
26. BROKERAGE. No real estate broker is involved in this transaction.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed.
PURCHASER:
SELLER:
CIT
By:
Its:
Y OF SALEM, VIRGTNIA
rEM# 6A--
onrr 3-23-lto
AT A REGULAR MEETING oF THE clw coUNclL oF THE CITY oF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
March 28, 2016
Request to adopt a resolution setting the allocation percentage
for personal property tax relief for the 2016 tax year
Rosemarie B. Jordan
Director of Finance
BACKGROUND:
ln December 2005, the Personal Property Tax Relief Act (PPTRA) provided relief to
owners of personal use motor vehicles state-wide. City Council adopted an ordinance
enacting these changes to the Act in December 2005. The City uses the "Specific Relief'
method to allocate the relief at the same percentage across the board to the first $20,000
of personal use vehicle value. Vehicles at $'l ,000 and below are exempt from taxation.
SUMMARY OF INFORMATION :
The City uses the PPTRA Allocation Model developed by the State to calculate the
effective reimbursement rate. This model uses historical trends and a five year rolling
average to calculate the effective reimbursement rate. This same methodology for
calculating the rate is used by many of our neighboring localities. The relief percentage is
calculated to distribute the $2,588,707 block grant allocation received annually by the City
of Salem from the Commonwealth.
City Council is required by the Commonwealth to annually adopt a resolution setting the
percentage reduction in personal property tax for that year. The rate computed using the
model for 2016 is 59.94%.
STAFF REGOMMENDATION:
Adopt the attached resolution which establishes the percentage reduction for personal
property tax relief at 59.94% for the City of Salem for the 2016 tax year.
IN THE COLINCIL OF THE CITY OF SALEM, VIRGINIA, March 28,2016:
Resolution 1284
A RESOLUTION SETTING THE ALLOCATION PERCENTAGE FORPERSONAL
PROPERTY TAX RELIEF IN THE CITY OF'SALEM, VIRGINIA FOR THE 2016 TAX
YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section
58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in
item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly
and qualifying vehicle with a taxable situs within the City commencing January 1, 2016, shall receive personal
property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance adopted by the City Council on December
t2,2005.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COTINCIL OF THE CITY OF SALEM, VIRGINIA,
as follows:
1 . That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal
use vehicles valued at $ 1,000 or less.
2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 59.94% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 59.94Yo tax relief
on the first $20,000 ofvalue; and
4. That all other vehicles which do not meet the definition of qualifuing (for example, including but not
limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any
form oftax reliefunder this program.
5. That the percentages applied to the categories of qualifring personal use vehicles are estimated fully
to use all available PPTRA funds allocated to the City of Salem by the Commonwealth of Virginia.
6. Supplemental assessments for tax years 2005 and prior shall be deemed non-qualifying for purposes
of state tax reliefand the local share due from the taxpayer shall represent 100% of the assessed
personal property tax.
7. That this resolution shall be effective from and after the date of its adoption.
Upon a call for an aye and a nay vote, the same stood as follows:
James L. Chisom -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
IrEM# L6
DATE 3-2(-tr'
AT A REGULAR MEETING OF THE CIry COUNCIL OF THE CIry OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
March 28,2016
Request to appropriate $500,000 from fund balance in the
General Fund for capital purchases
Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
ln FY15, the transfer from the City to the Schools was reduced by $500,000 based on a
mutually agreed upon reduction in funding. This reduction in funding is a testament to the
collaboration between the governing bodies for the Schools and City. The $500,000 will be
used to purchase much needed equipment for various General Fund departments. The
attached summary details the specific equipment that will be purchased for each
department and the appropriations that will be made. At this time, specific equipment
purchases totaling $472,664 have been identified, with the difference of $27,336 to go
towards Reserve for Capital to be used for additional critical capital purchases identified
prior to June 30, 2016 as approved by the City Manager.
FISCAL IMPACT:
Appropriate $500,000 from the fund balance for the General Fund to purchase equipment
that is not included in the operating budget.
STAFF RECOMMENDATION:
Staff recommends that Council appropriate $500,000 in the General Fund to purchase
equipment as detailed on the attached list, which includes $472,664 in equipment and
$27,338 in reserve for capital.
General Fund Capital Appropriations
Recommended Funding:
Board docs software plus laptops for council members
campus Firewall ASA - TechnologY
City Replacement Computers and Laptops - Technology
Used Oshkosh Plow Truck - Streets
Mower
Office Furnishings - Clerk's Offlce
Police car
Kitchen renovations - Fire Station 2
Kitchen renovations - Fire Station 3
Replace Garage Doors - Fire Station 3
New pickup truck - Parks & Rec
Mower at Moyer Sports Complex
Transfer Station repairs
Voting machines
Reserve for Capital
Funds to be appropriated
A/C Number
10-001-1120-58025
10-016-1251-58001
10-016-1251-58006
10-018-1252-58004
10-018-1252-58004
LO-027 -2770-58002
10-030-3110-58004
10-032-3210-58009
10-032-3210-58009
10-032-3210-58009
10-070-7110-58004
10-070-7117-58001
10-048-4400-53310
10-019-1320-58001
10-012-9110-59520
Additional
Funding
18,000
(4s,000)
45,000
3s,000
15,000
10,000
45,000
35,000
30,000
L4,200
22,OOO
rz,o89
100,000
L36,375
27 ,336
500,000
Capital list March 28 2016 vers 2 3/22/20L6
SALE W
Ofice of the City Clerk
March zz, zo16
Council ofthe City of Salem
Salem, Virginia z4:.53
Dear Council Members:
For your information, I am listing reappointments and vacancies on various boards and
commissions:
Board of Appeals (USBC Building Code)
Economic Development Authority
Roanoke Valley -Alleghany Regional
Commission
Roanoke Valley Transportation Planning
Need one full member and three alternates for five
year terms. Ben Christi Cox has submitted his
resume.
Replacement for Bruce Porter, term ending 3-9-zot8.
Benjamin Tyler Bamberg has submitted his resume.
Councilmember to replace Lisa Garst, term ending 6-
3o-u or8.
Councilmemberto replace Lisa Garst, term ending 6-
Board of Zoning Appeals
Fair Housing Board
Fine Arts Commission
Convention & Visitors Bureau
Need one full member and three alternate members
for five year terms.
Need two full members for three year terms.
Need all full members for fout y.it t"r.i.
Need one full ."muei, no iirmlihir
Sincerely,
ffi,i^
Assistant Ci
Attachment
Clerk of Council
Board or Commission Recommendation
Vacancies with Candidates
Vacancies
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
March 2016
Pat MacDonald
David Wells
Linda Franke
AT LARGE MEMBERS:
Vic Boddie
Bruce N. Thomasson
Gregory Hamilton
I\4EMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
MEMBER EXPIRATION OF TERM
Partnershio for a Livable Roanoke Vallev
Term of Offlce: Unlimited
James E. Taliaferro, ll
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit
Name
Rosie Jordan
James E. Taliaferro, ll
Carolyn Minix
Cheryl Wilkinson
Parent Rep Open
Joyce Earl
Randy Jennings
Darryl Helems
Derek Weeks
Debbie Sams
Dr. Stephen Richerson
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years
William Q. Mongan
C. Wayne Adkins
J. David Robbins
Judith F. Hagadorn
Joseph E. Yates, Jr.
Dale P. Lee
Bruce Porter
(resigned as of Oclober 5, 2015)
ECONOMIC DEVELOPMENT COMMITTEE
No Terms, no alternates
Jane Johnson James Chisom
Kevin Boggess James Taliaferro
Melinda Payne Benjamin Tripp
Mary Ellen Wines Judy Hough
FAIR HOUSING BOARD
Term of Office: 3 years
Kathleen H. Manson
Joseph Harris, ll
(did not respond to written request lor re-appt)
Joseph Kyle, lll 7 -01-13
(did not respond to written request for re-appt)
Charles T. Gwaltney
Betty Waldron
12-31-18
12-31-16
12-31-17
12-31-16
12-31-17
12-31-18
1-01-17
1-01-18
1-01-20
1-01-19
1-01-16
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand
Robert S. Fry, lll
David A. Botts
Nathan Routt
Greg Lewis
(will not accept reappointment)
ALTERNATES:
Vacant
Vacant
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel lngram
N. Jackson Beamer, lll
David A. Prosser
Nancy Duffy
Gill R. Roseberry
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
1 1-30-18
1'l-30-18
11-30-16
11-30-17
11-30-17
Alternate
Tammy Todd
Benjamin W. Tripp
Kimberly Lee
Donna Dent
Parent Rep Open
Patience O'Brien
Deborah Coker
Amanda Hall
Stacy Sheppard
Open
3-09-19
3-09-20
3-09-20
3-09-17
3-09-17
3-09-18
3-09-18
5-10-17
7-01-13
F. Van Gresham
David E. Derr
Winston J. DuBois
Gary Lynn Eanes
Robin R. Dearing
(will not accept reappointment)
ALTERNATES:
Melvin H. LUE 10-12-18
(resigned as ofJanuary 11,2016)
Vacant
Vacant
CONVENTION & VISITORS BUREAU
Carey Harveycutter No term limit
(resigned irarch 2016
3-20-17
3-30-18
6-05-19
3-20-20
3-20-16
7-01-16
7-01-16
MEMBER
FINE ARTS COMMISSION
Term of Office: 4 years
Cameron Vest
Julie E. Bailey Hamilton
Brenda B. Bower
Vicki Daulton
Hamp Maxwell
Fred Campbell
Rosemary A. Saul
Rhonda M. Hale
Brandi B. Bailey
EXPIRATION OF TERT/MEMBER EXPIRATION OF TERM
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
McMillian H. Johnson, lV
Morris A. Elam, Jr.
Skip Lautenschlager
6-30-2017
6-30-2017
5-0'l -15
5-01 -15
7-26-12
10-26-12
10-26-'t2
5-01-'t 3
10-26-1 3
10-12-14
10-12-14
4-19-18
5-26-16
9-26-17
STUDENT REPRESENTATIVES
LEAGUE OF OLDER AMERICANS
Term of Office: 3 years
John P. Shaner
REAL ESTATE TAx RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain
Jimmy W. Robertson
Daniel L. Hart
ROANOKE VALLEY.ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Jane Johnson
Open Councilmember
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley
Michael Chiglinsky
Andy Raines
Artice Ledbetter
David Preston
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 yea.s, 2 term limit
Betty McCrary 12-1-18
TOTAL ACTION AGAINST POVERTY
Term of Office: 2 years
Byron Randolph Foley
(Melinda Payne appointed 1-14-18
as full-time alternate) 1-31-18
VIRGINIA WESTERN COMMUNITY COLLEGE
Term of Office: 4 years (2 terms only)
Forest G. Jones 6-30-18
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Deputy Chief Matt Rickman No term limit
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years
PERSONNEL BOARD
Term of Office: 2 years
Larry A. Lynch
William R. Shepherd
J. Chris Conner
Margaret Humphrey
Lexi H. Dibbern
3-01-18
1-28-17
6-09-17
8-12-17
8-12-17
3-01-1 8
7-31-18
/-Jl-to
7-26-19
I -to- to
a-za- I I
12-31-18
12-31-18
12-31-16
12-31-16
12-31-17
PLANNING COMMISSION AND
Npoes crrrzerus conilutrrri
Term of Otfice: 4 years
Sam Carter, lll
Dee King
Vicki Daulton
Jimmy W. Robertson
Bruce N. Thomasson
2-14-19
2-14-17
2-14-18
Jane W. Johnson
William D. Jones
Lisa D. Garst
Melinda J. Payne
6-30-18
2-24-17
6-30-18
6-30-16
12-31-2019
Alternate
Rosemarie Jordan
Kevin S. Boggess
Melinda J. Payne
James E. Taliaferro, ll
(alternate for Boggess)
Benjamin W. Tripp
(alternate for Payne)
2-3-2018
2-3-2020
2-3-2018
2-3-2016
12-31-2016
12-31-2016
12-3',t -2016
12-31-2016
12-31-2016
12-31-2016
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
Kevin S. Boggess
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year
William D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, ll
Alternate: Rosemarie Jordan
Eric A. Atkins
Alternate: April M. Staton
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member
James Taliaferro
Ben Christi Cox (Ben)
Retired Building Official
Building and Fire Pan Review Administrator
Town Of Gilbert, Arizona
1050 Kesler Mill Rd
Salem, Virginia 241 53
480-278-60 l9
bmpbs@gmail.com
Position: Buildine Board of Appeals Ciw of Salem Virginia
The Board of Appeals lnternational Building Code Board consists of five
members and three alternates from Salem. These members serve five -
year terms and they meet when it is necessary to address an appeal of a
decision made by a building official. The chairman of the committee will
give notice of such meetings and they will occur within ten working days of
any appeal that is filed.
Kev Points of Positions Buildins and Fire Plan Review Administrator:
As a key member of the technical staff of several organizations I brought a varied and open
mindedness to the Town of Gilber! I assumed significant responsibility for the technical assistance
to customers in the public sector and private sector. I worked well with the public and Professional
Engineers, Architects, and Structural Engineers and enjoyed complex technical questions and issues
(practical, rather than theoretical) with minimal supervision, handling these interactions in a
professional and but also who exhibited good teamwork when coordinating with fellow staff
members and other depanments.
. While not a Professional Engineer, Architect or Stnrctural Engineer I have
been responsible for providing important technical assistance to customers
and citizens in both the public and private sector.. In my most recent position as Building and Fire Codes Administrator I was
responsible for researching and answering complex inquiries and situations
related to construction codes and local municipal codes, local, state and
federal laws applicable to building construction projects in the Town of
Gilbert. Gilbert has been identified and recognized one of the fastest
growing communities in the United States for the last two decades.. Gilbert has permitted complex projects such as: elementary, middle, and
high schools; full and limited service hospitals and outpatient surgery
centers; complex and simple industrial facilities; large, medium and small
retail developments including a mall, three major power centers anchored
by large power retailers, professional and recreational sports complexes,
and an untold number of neighborhood retail centers; professional, medical
and administrative o{Iices, multiple complex and cutting edge multi-family
developments; and municipal service buildings such as fire stations, police
stations, court complex, public works complex, water and wastewater
treatment facilities as well as other process related facilities.
Ben Christi Cox (Ben)
Retired Building Official
Building and Fire Pan Review Administrator
Town Of Gilbert. Arizona
1050 Kesler Mill Rd
Salem, Virginia 241 53
480-278-6019
brnpbs@gmail.com
:
I was specifically responsible for the following duties:
l. Continually maintained a "big picture" perspective of the organization's mission,
business strategy, and defined municipal plans and objectives, especially as they pertain
to optimizing productivity without sacrificing quality of service to the customer.
. I always looked at project submittal through cost benefits approach and
made sure staff understood the cost benefit model of permitting as well
(how every permit delivered provided not only permit revenue; but the total
life steam of projects ltom permit fees to construction sales tax to property
tax to business sales tax, and use taxes throughout project or properties life
cycle)
o As a department administrator I was responsible for supporting the "big
picture" perspective of the Town. Our goals were to provide exceptional
customer service while meeting the reasonable expectations of the citizens
and customers of the Town.
. I was relied on to make quality and compliant decisions in a timely manner.
I had to be flexible and responsive to the needs ofa variety ofcustomers.
ln concert with the other organization team members, I worked tirelessly to establish
plans, and priorities for streamlining and properly managing the workload, and success
ofthe Town's focus on success through cooperative and collaborative compliance.
r As one of two department administrators I worked closely with the
Engineering and Planning Plan Review Administrator, Planning
Department, Administration and Customer Services Department,
Inspections and Compliance Department and Business Development
Department to support the review and permitting objectives of the Town.
We continually reviewed practices and procedures in our organizations goal
to provide excellenl customer service.o I evaluated project review times based on
organization commitments to high value projects.
o I managed special projects when required to
permitting in a timely manner.
submittal activity and
assure completion and
3. I was committed to anticipating problems before they happened, recognizing cost-
effective solutions for already existing problems, and spotting opporhrnities for positive
improvemenls in the organization's effectiveness and customer service.
Ben Christi Cox (Ben)
Retired Building Official
Building and Fire Pan Review Administrator
Town Of Gilbert, Arizona
1050 Kesler Mill Rd
Salem, Virginia 24153
480-278-6019
bmpbs@gmail.com
Recent examples:
Due to an extreme increase in commercial permit submittal I determined it
would be necessary to select an additional third party professional plan
review company in order to meet review time goals. The additional
services would be offset by revenue and work toward meeting our
customers objectives.
Key member in identifying an issue related to foundation inspections and
delays experienced by contractors resulting from different design terms and
an inspector's expectations regarding foundation depth requirements. Using
Continuous Quality lmprovement methodology I was instrumental in
developing a process that required inspections offoundation excavations for
depth below existing pad elevations for commercial projects by the
geotechnical work special inspector. A form and process was developed
verifo the depth inspection had taken place after the building pad was
certified. This process has resolved the problem for both the contractor (no
more delays) and the building inspector (no more debates in the field).
Suggested improvements to our Business Development Departments PERT
(Partners Experiencing Results Together). Sending out a draft schedule so
that key in house staff could provide feedback regarding scheduling,
conflicts and workload conditions that could affect the PERT project.
Identified the need for a formal Commercial Fee Estimate process. Worked
with Recent Customers, Business Development, Technology Services, and
Planning Departments and the Town Engineer to develop a valid, proactive
and uniform method to provide commercial fee estimate requests that
resulted in accurate project permitting cost model.
4. I optimized productivity, allowed adequate quantity and quality oftime in planning
new assignments. Carefully studied the information provided ahead oftime, and strived
to bring creative ideas plus constructive solutions to the efficient expediting of projects
assigned. All key elements of my position while undertaking further education, training
and community engagement while striving to make the Town of Gilbert known for its
forward thinking and process improvement focused leadership.
While working more than fulltime, 60 plus hours a week, I was successful
in completing my Masters Degree in Public Administration with a 4.0 out
of 4.0 grade point average. I completed the final ll of the required 14
courses as a fulltime student while working the hours noted above.
I actively participate as a member of the Arizona Building Officials Code
Development Committee. Reviewing the codes, proposing code changes,
review other member and orgarization's code proposals and attending code
hearings to support those proposals as work load has permitted.
I served as Treasure and Vice-President for the Central Arizona Chapter of
ICC forjust under four years before moving to Virginia in August 2012.
Ben Christi Cox (Ben)
Retired Building Offi cial
Building and Fire Pan Review Administrator
Town Of Gilbert, Arizona
1050 Kesler Mill Rd
Salem, Virginia 24153
480-278-6019
brnpbs@gmail.com
. I was the Town's representative to the Regional Plan Review (RPR) group.
The RPR is a committee of 7 communities that participate as a group of
Building Departments that can review and accept the approval ol member
cities standardized residential construction plans. The RPR program
allowed for increased service to the seven iommunities served
-thr;ugh
reduced plan review times and consistent quality.
5. I represented the Town of Gilbert on matters of interest and concem at meetings
with national, state, and/or local govemment officials, industry groups, intemational
bodies, and other interested parties.
o I served or have served as the Town's representative for a numerous
comminees and agency meetings:
o Central Arizona Home Builders Association
o Arizona State Plumbing Code Commission
o Arizona Code Development Committee - Vice Chairman 2002
o Central Arizona Chapter of ICC (CAICC) - Treasurer and 2nd Vice
President
o CAICC Representative for State Fire Marshal's Committeeo Maricopa Association of Govemments Proxy Building Official
Representative
o Regional Plan Review Committee
o Participated in ICBO and ICC Code Development Hearings and
Annual Business Meetings in San Francisco, Greensboro, Overland
Park, Fort Worth, Cincinnati, and Detroit
6. lnterested in future promotions and complex project manager positions at the
highest levels, I was alert to recognize and respond to improvements generated by the
market place, but more importantly, strive to help the Town remain the predominant
leader in terms oftechnical expertise and reliability.
. Having been involved in the trenches so to speak in efforts to adopt the I-
Codes in Arizona and more specifically in the metro Phoenix area I leamed
to be responsive to change and critical in evaluating conflicting messages
from area interest groups and connected individuals. With the help of my
department manager we pushed forward to adopt the l-Code. I had strived to be informed and be an effective champion for the I-Codeso For the Town of Gilbert I had strived to help the town manage the building
and lire permitting and plan review process in a manner that was productive
for both the customer and the town, viewing our relationship as being a
value added element to projects.
Ben Christi Cox (Ben)
Retired Building Offi cial
Building and Fire Pan Review Administrator
Town Of Gilbert, Arizona
1050 Kesler Mill Rd
Salem, Virginia 24153
480-278-6019
bmpbs@gmail.com
7.I stayed informed about new buitding technology, plus followed proper and ethical
steps necessary to protect the legal interests ofthe town.
. The Town of Gilbert has seen is fair share of interesting and innovative
products in both residential and commercial construction. None vented
foam insulated attics, Insulated Concrete Form walls, composite foam and
plyrxood walls and roofs, creative exiting configurations, innovative mall
development concepts, and numerous other challenging code applications.
The key to any of these challenges is to step back, analyze the proposal,
research similar applications or installations, discuss observations with my
co-workers and peers, involve the Town's attomeys when necessary and
determine the appropriate response. Always documenting the outcome and
communicating results to the customers.
At all times I, promoted a favorable image for the town with regulatory agencies and
the building industry, and insured that proper and equitable employee relations were
followed.
o One of my goals is to be a positive as well as productive team member. I
realized that I was only one of many cogs in a larger organization that is
striving to mset the expectations ofthe public and our customers. The Town
has worked for a number of years now to overcome the stigma ofnegativity
the development communiry expressed to the communities leadership. I
worked hard at providing excellent customer service, instilling the same
attitudes in staff, and being open to change. I worked hard to keep interested
parties informed and involved with respect to code changes, code adoptions,
fees changes, and department or organizational changes that affected the
stakeholders
9. While regularly participating in technical review meetings, I actively participated in
and contributed to discussions and deliberations, with an attitude that is provocative but
not provoking.
o I am passionate about the codes and their applications, and their affects on
the community I worked for, surrounding jurisdictions, and the State of
Arizona. I participated in discussions actively and respectfully. I valued the
opinions and thoughts of others, and encourage participation. I researched
before I participated and encouraged others to do the same. Although
enthusiastic and confident; I do not feel I am cocky or arrogant.
10. ln my final year prior to my retirement I Chaired a Committee of intemal and
extemat stakeholders working on the development of an online plan review submittal
and plan review process where I was responsible for researching, evaluating and
8.
Ben Christi Cox (Ben)
Retired Building Offi cial
Building and Fire Pan Review Administrator
Town Of Gilbert. Arizona
1050 Kesler Mill Rd
Salem, Virginia 24153
480-278-6019
bmpbs@gmail.com
recommending three possible solutions to the object.
I evaluated and reported my finding to project team members, stakeholders,
council liaison and department managers. I reviewed the three most viable
options with the committee presenting program availability, ease of use,
software proven track record, software and hardware availability, software
and hardware cost, staff training vs leaming curve and available staff and
monetary resources. The final project outcome was a cost effective, ease to
use and maintain, and truly functional product.
I presented my finding at a council study session where I receive a green
light to purchase the necessary hardware and software with resources
available in our existing department budget totaling $50.000.00. The
outcome six months in at the time of my retirement was fully operational
with annual ongoing costs of approximately $5000.00 for software, file
transfer protocol system space with Amazon and software based code
documents for building codes, town codes, planning and zoning codes and
other miscellaneous software. Currently the process is used for
approximately 50 to 60 percent of all submittal traffic.
The implementation of the committee's recommendation a came with a
saving of over $300,000.00. Although the other products review were
touted as permit systems integrational we found no proof that the
interrogations actually worked in the only other local municipality actually
using an electronic plan review process. The option selected was scalable
and could be used with OCR (optical character recognition) that allowed us
to scan paper submittals and process the review and retum of correction sets
through electronic means such as attachments to email. The process reduced
activity at the counter and increased email and telephone communication to
resolve corrections through real time communications, as the applicant and
plans examiner were reviewing and discussing the comments together.
This project was recognized as one of the best forward thinking and cost
effective process improvements by the City Managers Association of the
Maricopa Association of Govemments (MAG).
Backsround and Experience:
I will bring an ideal industry experience which would include a documentable track record-at least
30 years----of progressively responsible experience in building safety & standards, and/or
combination plan review and combination building inspection to the City of Salem. This would
include a sound working knowledge of building codes plus modem construction methods and
materials. I also possess a number of Intemational Code Council professional code certifications.
6
Ben Christi Cox (Ben)
Retired Building Official
Building and Fire Pan Review Administrator
Town Of Gilbert. Arizona
1050 Kesler Mill Rd
Salem, Virginia 241 53
480-278-6019
bmpbs@gmail.com
I have over 30 years of experience in building safety. I have progressed
through the ranks beginning as a field Building Inspector for residential
constnrction and progressed to my current position of Building and Fire Plan
Review Administrator. I have held the position ofBuilding Inspector,
Building lnspector II, Permit Specialist, Plans Examiner, Fire Plans
Examiner, Senior Plans Examiner, and Building and Fire Plan Review
Administrator.
I hold approximately l0 certifications in numerous categories from ICC
including Certified Building Official and Certified Plans Examiner.
Although I am not a licensed Architect or Engineer I do understand the
principals of both fields.
Town of Gilbert, AZ- April l999to retired 2012 - Buildinq and Fire Plan
Review Administrator
City of Mesa, AZ - July 1995 to April 1999 - Senior Buildins Plans
Examiner. City Plans Examiner - Fire. Buildine Plans Examiner
Town of Gilbert, AZ - August 1992 to July 1995 - Buildine Permit
Snecialist. Buildine lnspector II
l0 additional years ofexperience working for various Code Enforcement
Departments gaining valuable additional experience honing my skills that
lead to further experience and advancement
I have reviewed and inspected simple and complex construction projects for
multiple disciplines. I was also a Certified Special Inspector for Reinforced
Concrete and Structural Masonry
I am willing to travel as necessary.
I have taught classes at Mesa Community College, Mesa AZ in building
codes and I am comfortable as an instructor when I know the materials and I
am well prepared.
Desired Personal Traits and Characteristics I Embodv Include:
I possess Ideal personal characteristics that would entail the following traits: intelligence/wisdom;
ability to take direction and criticism; highest personal and professional standards; excellent
communication skills (oral and wrifien); a gift for being practical; solution-oriented; poised,
especially under pressure; a team player; willing to roll up my sleeves and willing to invest the
hours truly necessary; reliable; self confident but not arrogan! and good with people (fellow team
members and customers).
. I am a seasoned code official and respect both what I know and what I do not
know
o I am open minded and take direction and feedback in a positive mannero I consider myself as a professional who has both high personal and professional
characteristics and principals
Ben Christi Cox (Ben)
Retired Building Offi cial
Building and Fire Pan Review Administrator
Town Of Gilbert. Arizona
1050 Kester Mill Rd
Salem, Virginia 24153
480-278-6019
brnpbs@gmail.com
o I communicate well both orally and can write effectively although written
communication is not my strong suit, I review my work for perfection
I am practical, understanding the value of well considered yet timely responses
to situations
I believe in being part ofthe solution, not part of the problem. Yet I am sage
enough to know when silence or inaction in warranted
I strive to remain focused and flexible even when challenged with difficult tasks
I am a team player and believe that the group as a whole is more successful than
an individual's effo(s
I am willing to work the hours necessary to meet my customers expectations
while balancing family activities; I am dependable having used fewer than l0
sick days in the last l5 years ofemployrnent
I am confident and not arrogant. I know what I know and know what I do not
know. I continually strive to leam more and share my experiences
I feel I am good with people and enjoy both co-workers and customers shared
experience while respecting personal confidences. I am experienced enough to
know that professional relationships are a must
Education:
A college degree (or equivalent experience with building codes and/or plan reviews) in structural
engineering, civil engineering, architecture, or related discipline is desired, but not required. A
professional architecture or engineering license----or equivalent codes & standards experience-is
also desired.
. I possess the following degrees:
o Masters Public Administration , Arizona State University -
20M - 4.0 out of 4.0 GPA
o Bachelors Business Management - University ofPhoenix - 1998
- 3.89 out of 4.0 GPA Graduated with Honors
o Associates of Applied Science - Construction and Building
lnspection Technology - Scottsdale Community College -
December - 1996 - 3.0 out of 4.0
In addition I attended Butte Community College - Oroville Ca.
1986/87 eaming a Certificate of Completion with an emphasis
Building lnspection Technology
in
ln
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Ben Christi Cox (Ben)
Retired Building Official
Building and Fire Pan Review Administrator
Town Of Gilbert, Arizona
1050 Kesler Mill Rd
Salem, Virginia 24153
480-278-6019
brnpbs@gmail.com
Activities since Retirement:
o I have been active since retirement and moving to the valley by
building our new home in the City of Salem. I acted as General
Contractor and over saw all aspects of the building process; both the
good and challenging as well. Our home was completed in May of 2014
and I continue to work on finishing some loose ends by various
contractors.
. The home was constructed with energy efficiency and carbon foot
print reduction in mind as well as home safety. Some of the element
were selecting energy efficient doors, windows and composite wall
assemblies, increased attic and wall insulation, low water use fixtures
and appliances as well as energy efficient appliances. All of these
features have reduced our carbon fooprint on the environment.
Search for an ICC certified professional:
Results I to I (of l)
l. Ben C Cox Salem, VA Building Inspector
Building Plans Examiner
Certifi ed Building Official
Combination Dwelling Inspector
Combination lnspector
Combination lnspector - Legacy
Electrical Inspector
Fire Inspector II
Mechanical lnspector
Mechanical Inspector UMC
Plumbing Inspector
Plumbing Inspector UPC
Residential Combination lnspector
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