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Home My WebLink About4/25/2016 - City Council - Minutes - RegularCity Counci l Meeting MINUTES Monday, April 25, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley (Absent), Mayor, John C. Givens, Vice-Mayor, Councilmembers: Jane W. Johnson, William D. Jones, and James L. Chisom; along with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Benjamin Tripp, City Planner; Rosemarie B. Jordan, Director of Finance; Charles E. Van Allmann, Jr., City Engineer (Absent); Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes from the April 11, 2016 Work Session and regular meetings of Salem City Council. Vice-Mayor Givens stated the approval of the minutes from the April 11, 2016 meeting will be carried over until the next scheduled Council meeting on May 9, 2016. 5.Old Business 6.New Business A.Special Exception Permit Hold public hearing to consider the request of Abraham Glick, property owner, for the issuance of a Special Exception Permit to allow a truck and construction equipment paint and body shop and used automobile dealership on the property located at 1015 Indiana Street (Tax Map #186-7-5). (Advertised in the April 7, and 14, 2016, issues of The Roanoke Times. Recommend approval; see Page 1, Planning Commission minutes.) STAFF REPORT Mr. Abraham Glick of 4601 Twelve O'Clock Knob Road, Roanoke, Virginia appeared before Council. Mr. Glick stated he plans to store his military vehicles on the property as well as build a garage to repair and paint the vehicles. Vice-Mayor Givens stated it is a public hearing and asked if anyone there were any questions. There were none. Mr. Jones asked if there will be in ammunition stored on the property. Mr. Glick stated there would not be any ammunition stored on the property. William Jones motioned for the approval of the Special Exception permit on the property located at 1015 Indiana Street (Tax Map #186-7-5) to allow truck and construction equipment paint and body shop and a used automobile dealership. Jim Chisom seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley B.Special Exception Permit Hold public hearing to consider the request of Hugh W. Killinger, III, property owner, for the issuance of a Special Exception Permit to allow a detached garage in excess of 1,000 square feet on the property located at 201 Homeplace Drive (Tax Map #263-2-4). (Advertised in the April 7, and 14, 2016, issues of The Roanoke Times. Recommend approval; see Page 4, Planning Commission minutes.) STAFF REPORT Hugh Killinger, III of 201 Homeplace Drive, Salem, appeared before Council. Mr. Killinger stated he plans to build a garage to store a small RV and two cars. The garage will match the finishes of the residence. There were no questions asked in regards to the property. Jim Chisom motioned for the approval of the Special Exception permit on the property located at 201 Homeplace Drive (Tax Map #263-2-4) to allow a detached garage in excess of 1,000 square feet on the property. Jane Johnson seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley C.Special Exception Permit Hold public hearing to consider the request of Donald. E. Hale, property owner, for the issuance of a Special Exception Permit to allow a detached garage in excess of 1,000 square feet on the property located at 357 Red Lane (Tax Map #87- 6-4). (Advertised in the April 7, and April 14, 2016, issues of The Roanoke Times. Recommend approval; see Page 5, Planning Commission minutes.) STAFF REPORT Mr. Donald Hale of 357 Red Lane appeared before Council. Mr. Hale stated he plans to build a garage for his car collection. He is remodeling the home and the garage will match the residence. Jane Johnson motioned motioned for the approval of the Special Exception permit for the property located at 357 Red Lane (Tax Map #87-6-4) to allow a detached garage in excess of 1,000 square feet on the property. William Jones seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley D.Lev el 3 Communications, LLC Hold public hearing to consider the request of Level 3 Communications, LLC, to authorize a Right-of-Way Use Agreement. Also, consider authorization of the Pole Attachment Licensing Agreement. (Advertised in the April 7, and 14, 2016, issues of the Salem Times.) Mr. Boggess stated Level 3 Communications provides telecommunications to businesses in the area. They have several other agreements with the City and this particular location is on Brand Avenue. Level 3 Communications has signed the City's standard agreement in order to accommodate the customer who has requested the service. Mr. Boggess recommended approval of the agreements with Level 3 Communications. Jane Johnson motioned for the approval of the Right-of-Way Use and Pole Attachment Agreement for Level 3 Communications. Jim Chisom seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley E.Roanoke Valley Greenway Commission Consider Ordinance on first reading revising the Intergovernmental Agreement amending the Roanoke Valley Greenway Commission between the City of Roanoke, the County of Roanoke, the Town of Vinton, the City of Salem, to include the County of Botetourt. Mr. Benjamin Tripp, City Planner and Chairman of the Roanoke Valley Greenway Commission appeared before Council along with Salem's representatives, Skip Lautenschlager, Dee King, Secretary of the Greenway Commission and Jim Farmer, Director of Parks and Recreation and Tourism for Botetourt County. Botetourt County requested to join the Greenway Commission in November 2015 and according to state code, when a party wants to join all existing localities must approve the ordinance to be added. The intergovernmental agreement was also updated to include Botetourt County. The Greenway Commission has recommended approval and are ready to move forward. Mr. Tripp stated if Council votes on this issue tonight Salem will be the first locality to approve Botetourt County's request. Jim Chisom motioned approval of the Ordinance on first reading revising the Intergovernmental Agreement amending the Roanoke Valley Greenway Commission between the City of Roanoke, the County of Roanoke, the Town of Vinton, the City of Salem, to include the County of Botetourt. William Jones seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley F.Appropriation of Funds Consider request to appropriate delinquent real estate taxes, penalties and interest. AUDIT - FINANCE COMMITTEE Mr. Jones stated the Audit-Finance Committee met this morning. During the current fiscal year delinquent real estate tax accounts were turned over to an attorney to pursue collections. This process resulted in collection of delinquent taxes, penalties and interest, which exceeded the budgeted amount by $576,675.00. City staff is recommending that these additional one-time funds be used to pay for a portion of the cost of a new fire truck. The new truck is estimated to cost $862,924.00 and the remaining cost will be covered by bond proceeds. Rosemarie Jordan, Director of Finance stated Mr. William Jones asked in the Audit - Finance meeting what the savings would be using these funds versus borrowing the funds. If the City borrowed the funds it would cost the City an additional $161,000.00. William Jones motioned to approve the request to appropriate funds from delinquent real estate taxes, penalties and interest to pay for a portion of a new fire truck. Jane Johnson seconded the motion. Ayes: Chisom, Givens, Johnson, Jones Absent: Foley 7.Closed Session None 8.Adjournment Meeting adjourned at 7:49 p.m.