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HomeMy WebLinkAbout2/8/2016 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION February 8, 2016 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on February 8, 2016, at 5:30p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and James L. Chisom; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; and Rosemarie B. Jordan, Director of Finance, and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Courtney Rogers with Davenport and Company discussed financial policies and the cost of issuance of debt for the proposed borrowing; and WHEREAS, Mr. Boggess updated Council with miscellaneous updates; and WHEREAS, there was further discussion to be had, Mayor Foley adjourned at 7:20 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council City Counci l Meeting MINUTES Monday, February 8, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, John C. Givens, Vice-Mayor: Councilmembers: Jane W. Johnson, William D. Jones, and James L. Chisom; Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Director of Communications. 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes of the January 11 and 25, 2016, Salem City Council work session and regular meetings. Accepted as presented. B.Financial Report Consider acceptance of the Statement of Revenues and Expenditures for six months ending December 31, 2015. Received. 5.Old Business A.Amendment to the Zoning Ordinance Consider ordinance on second reading the request of H2V properties LLC, property owner, for rezoning the property located at 201 West Main Street (Tax Map # 122-1- 5) from RSF Residential Single Family District to DBD Downtown Business District. (Passed on first reading, January 25, 2016, meeting) Vice-Mayor John Givens motioned to approve an ordinance on second reading rezoning the property located at 201 West Main Street (Tax Map #122-1-5) from Residential Single Family to Downtown Business District. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones B.Amendment to the Zoning Ordinance Consider ordinance on second reading the request of PLM Ventures LLC, property owner, for rezoning the property located at 1037 East Riverside Drive (Tax Map # 248-4-2) from TBD Transitional Business District to HBD Highway Business District. (Passed on first reading, January 25, 2016, meeting) Jane Johnson motioned to approve an ordinance on second reading rezoning the property located at 1037 East Riverside Drive (Tax Map #248-4-2) from Transitional Business District to Highway Business District. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones 6.New Business A.Olde Salem Days 2016 Consider adoption of Resolution 1279 closing Main Street on September 10, 2016. William Jones motioned to approve Resolution 1279. Jane Johnson seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones B.Emergency Operations Plan Consider adoption of Resolution 1280 adopting the City of Salem Emergency Operations Plan dated February 1, 2016. Mr. Boggess stated that Chief Prillaman presented the Emergency Operations Plan to Audit-Finance Committee this morning. This is simply a four-year update of the phone numbers, titles and positions required of the plan. This meets the statutory requirement. Nothing else significant will be changed. Chief Prillaman expects to have substantial changes to the Emergency Operations Plan within the next four-year update requirement.Vice-Mayor John Givens motioned to approve Resolution 1280. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones C.Catawba Hospital Consider adoption of Resolution 1281 requesting the General Assembly take no action to close the Catawba Hospital. Mr. Boggess stated that as many as our neighboring committees have done, this resolution requests that the General Assembly take no action to close Catawba Hospital. Obviously it will impact the city in a number of ways. Both in terms of a large employer and as a resource for various city departments and citizens that require their services. For example, the Sherrif's Office, if the hospital were to close, would have to spend more time in transport on the road to other facilities. Vice-Mayor Givens inquired if there was anything council action available to impress on the General Assembly the hospital's importance. Mr. Boggess stated to council it is always beneficial to utilize opportunities available to communicate personally at the State level. However, at this time the most important thing is to get on record that we would like them to take no action. Mayor Foley indicated that Catawba Hospital is very important to our community in many different ways and it is important that the City stand with neighboring communities. Vice-Mayor John Givens motioned to approve Resolution 1281. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones D.Reimbursement Resolution Receive report and consider adoption of Resolution 1282 authorizing reimbursement from proposed 2016 bond issue for ongoing project costs. (Audit-Finance Committee) Vice-Mayor Givens stated that the City intends to borrow funds during Fiscal Year 2016 to finance a variety of capital projects including renovations at Salem Memorial Ballpark formally known as Salem Memorial Baseball Stadium. The entire stadium needs to be re-caulked and the outfield fence needs replacing. Both proposals will be approximately $500,000. This Committee recommended adoption of Resolution 1282 authorizing reimbursement from the proposed 2016 bond issue in an approximate amount of $500,000. Vice-Mayor John Givens motioned to approve Resolution 1282. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones E.Appropriation of Funds Consider request to accept and appropriate a $10,000 donation from the estate of Nicholas Economy. Audit-Finance Committee Vice-Mayor Givens stated Salem Library received a $10,000 donation from the Estate of Nicholas Economy. This donation provides valuable resources to supplement local funding. The donation will be used to purchase furnishings and carpet. The committee recommended appropriation of the donation in the amount of $10,000. Bill Jones stated it could be more down the road. Mr. Boggess stated the Librarian, Ann Tripp picked out some modern furniture that has chargers built in for Ipads and Smart phones. Mr. Boggess stated Mrs. Tripp would be happy to show Council the areas needing improvement due to water damage and the age of the furniture being dated utilizing the funds. Vice-Mayor John Givens motioned to accept and appropriate a donation from the Economy estate. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones F.Appropriation of Funds Consider request to accept and appropriate the Rescue Squad Assistance Fund (RSAF) grant. Audit-Finance Committee Vice-Mayor Givens stated the City has been awarded $17,587.50 in Rescue Squad Assistance fund Grants from the Virginia Office of Emergency Medical Services. Funds will be used to purchase a vehicle from state contract for the EMS Supervisor. The grant requires a 50% local match. The estimated cost to purchase and outfit the vehicle is $40,000 with additional funding of $22,413.00 in reserve in the capital account. The committee recommended acceptance and appropriation of the Rescue Squad Assistant Fund Grant. Mr. Boggess interjected that a replacement for the 2003 Dodge Durango which is currently used by the EMS Lieutenant serving as the housing unit for the EMS equipment shared by each rescue squad. Vice-Mayor John Givens motioned to accept and appropriate a grant from the Rescue Squad Assistance Fund. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones G.Salem Montessori School Consider setting bond for erosion and sediment control and landscaping for the Salem Montessori School Infant Campus project. Audit-Finance Committee Vice-Mayor Givens stated that the committee reviewed the estimate for erosion, sediment control measures and landscaping for the Salem Montessori School Infant Campus. The committee concurred with the Engineering Department's recommendation that bond be set at $36,000 with a timeframe of 12-months for completion. Vice-Mayor John Givens motioned to approve a bond for erosion and sediment control and landscaping for the Montessori School Infant Campus contingent on the closing/sale of the property to the Montessori School. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones H.Mount Regis Consider setting bond for physical improvements and erosion and sediment control for the Mt. Regis Mass Grading project. Audit-Finance Committee Vice-Mayor Givens stated that the committee reviewed the estimate for physical improvements and erosion and sediment control measures for Mount Regis mass grading plan. Council concurs with the Engineering Department's recommendation that bond be set in the amount of $110,567.58 with a timeframe of of 12-months for completion. Vice-Mayor John Givens motioned to approve a bond for physical improvements and erosion and sediment control for grading at the Mount Regis site. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones I.Salem Specialties Consider setting bond for erosion and sediment control and landscaping for the Salem Specialties, Inc. project. Audit-Finance Committee Vice-Mayor Givens stated that the committee reviewed the estimate for erosion, sediment control and landscaping for the Salem Specialties project. The committee concurred with the Engineering Department's recommendation that bond be set in the amount of $17,870.00 with a time limit of 12-months for completion. This is the site located East of their current establishment.Vice-Mayor John Givens motioned to approve a bond for erosion and sediment control and landscaping for Salem Specialties. William Jones seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones J.Boards and Commissions Jane Johnson motioned to appoint James E. Taliaferro, II to the Partnership for a Livable Roanoke Valley. Vice-Mayor John Givens seconded the motion. Ayes: Chisom, Foley, Givens, Johnson, Jones 7.Closed Session None. 8.Adjournment Meeting adjourned at 7:51 p.m.