HomeMy WebLinkAbout8/22/2016 - City Council - Agenda -RegularCity Council Meeting
Monday, August 22, 2016, 7:30 PM
Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
1.Call to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.Consent Agenda
A.Minutes
Consider acceptance of the minutes from the July 25, 2016 regular meeting. (There was no
Work Session held on July 25, 2016.)
B.Financial Report
Consider the Statement of Revenues and Expenditures for twelve months ending June 30,
2016.
5.Old Business
A.Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article II District
Regulations, Section 106-218.2.(B)(5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rental/Leasing in LM Light Manufacturing District.
(Passed on first reading at the July 25, 2016 meeting.)
B.Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article II District
Regulations, Section 106-220.2.(B)(5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rental/Leasing in HM Heavy Manufacturing
District. (Passed on first reading at the July 25, 2016 meeting.)
C.Amendment to City Code
Consider ordinance on second reading amending Chapter 106, Article III Use & Design
Standards, Section 106-304.9.(A)(2) of the CODE OF THE CITY OF SALEM, VIRGINIA
pertaining to manufactured home parks. (Passed on first reading at the July 25, 2016
meeting.)
D.Amendment of City Code
Consider ordinance on second reading amending Chapter 106, Article IV Development
Standards, Section 106-402.3.Table 1 of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to buffer yards in the Residential Business District and College and
University District. (Passed on first reading at the July 25, 2016 meeting.)
E.Amendment to City Code
Consider ordinance on second reading amending Chapter 106, Article IV Development
Standards, Section 106-402.17.(A)(B) & (D) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to maintenance of landscaping. (Passed on first reading at the July
25, 2016 meeting.)
6.New Business
A.Conv eyance of Property
Hold a public hearing to consider the sale of a parcel located at 113 Corporate Boulevard,
Tax Map # 149-1-4, consisting of 2.187 acres. (As advertised in the August 12, 2016 issue
of the Roanoke Times.)
B.Virginia Regional Industrial Facilities Act
Consider ordinance on first reading reiterating findings as to the Western Virginia Regional
Industrial Facility Authority and authorizing execution of first amended and restated
agreement creating such authority.
C.Salem School Board
Consider setting date for public hearing in accordance with Section 22.1-29.1 of the Code
of Virginia, 1950 as amended, regarding the expiration of terms for Artice Ledbetter and
Andy Raines. (Suggest date of September 26, 2016).
D.Boards and Commissions
Consider appointments to fill a vacancies on Boards and Commissions.
E.Appropriation of Funds
Consider request to accept and appropriate FY17 PSAP Education Program Grant funds
from Virginia E-911 Services Board. Audit - Finance Committee
F.Appropriation of Funds
Consider request to accept and appropriate the Federal Emergency Management Agency
(FEMA) Fire Act grant. Audit - Finance Committee
7.Closed Session
A.Closed Session
Hold a closed session pursuant to provision of Section 2.2-3711A(3) of the 1950 Code
of Virginia, as amended, to discuss property the City may wish to sell.
8.Adjournment
Audi t - F i nance Commi ttee meeti ng, Monday, August 22 , 20 16, 8:00 a.m., Ci ty Manager's Conference Room
Joi nt Work Sessi on meeti ng w i th Sal em Ci ty Scho ol Board, August 22, 2016 at 5:30 p.m., Sal em Hi gh School
Li brary
ITEM
DATE
City Council Meeting MINUTES
Monday, July 25, 2016,7:30 pM
council chambers, city Hall, l 14 North Broad Street, salem, virginia 24153
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order at
7:30 p.m., there being present the following members to wit: Byron Randolph Foley,
Mayor, John C. Givens, Vice-Mayor, Councilmembers: Jane W. Johnson, William D.
Jones, and James A. Martin; along with Kevin S. Boggess, city Manager; James E.
Taliaferro, II, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of
Economic Development; Rosemarie B. Jordan, Director of Finance; William L. Simpson,
Jr., City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City
Attomey.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
4. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the July 11,2016 work session and regular
meetings of Salem City Council.
Received as presented.
5. Old Business
A. Vacation of Public Utility Easement
Consider ordinance on second reading permanently vacating a public utility easement at
the request of Hugh W. Killinger, III, owner of New Lot 3 of Diamond Crest Estates
recorded in the City of Salem as Tax Map # 263-2-4. (Passed on first reading at the July
11,2016 meeting)
Jane Johnson motioned to pass the Ordinance on second reading permanently vacating a
public utility easement at the request of Hugh W. Killinger, III, owner of New Lot 3 of
Diamond Crest Estates recorded in the City of Salem as Tax Map Number 263-2-4. Vice-
Mayor John Givens seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
B. Chapter 86 City Code
+*A
8'72:lt-
Consider ordinance on second reading to amend Chapter 86, Article I of the City Code
pertaining to law enforcement officers and the ur. ofbi.ycles, mopeds, and all-terrain
vehicles during the course of duties. (Passed on first reading at June 27,20l6meeting.)
Vice-Mayor Givens motioned to adopt ordinance on second reading to amend Chapter 86,
Article I of the City Code pertaining to law enforcement officers and the use of bicycles,
mopeds, and all-terrain vehicles during the course of duties. William Jones seconded the
motion.
Mayor Foley noted that this will allow the police officers to use ATVs, mopeds, and such
in the line of duty where they are not normally allowed by the public, i.e. greenways, Civic
Center, etc.
Ayes: Martin, Jones, Johnson, Givens, Foley
6. New Business
A.
B.
Conveyance of Property
Hold a public hearing to consider the sale of adjacent parcels known as 3 East Main
Street, Salem, Virginia, Tax Map #106-8-11, consisting of 0.913 acres and 16 East Clay
Street, Salem, virginia, Tax Map #106-8-3, consisting of 0.149 acres (superjacent
airspace only, including but not limited to appurtenant easements). (As advertised in the
July 15, 2016, issue of The Roanoke Times.)
Conveyance of Property
Hold public hearing to consider the sale of adjacent parcels known as 100 South Broad
Street, Salem, Virginia, Tax Map #122-7-5, consisting of 0.248 acres and 10 West
Burwell Street, Tax Map #122-7-3, consisting of 0.497 acres (superjacent air space only,
including but not limited to appurtenant easements). (As advertised in the July 15, 2015,
issue of The Roanoke Times.)
Conveyance of Property
Hold public hearing to consider the sale of a parcel known as 200 East Clay Street,
Salem, Virginia, Tax Map # 106-1 I-4.1, consisting of 0.227 acres (superjacent airspace
only, including but not limited to appurtenant easements). (As advertised in the July 15,
2016, issue of The Roanoke Times.)
Mayor Foley asked City Manager Kevin Boggess to explain what the City is doing with
these conveyances. Mr. Boggess noted Item A is commonly known as the Salem
Farmers Market, Item B is commonly known as the Courthouse parking lot, and Item C is
the small parking lot behind the Macado's Restaurant on East Main Street. He noted that
staff is asking Council to hold this public hearing on the idea of developing above those
properties that are essentially being used for surface parking lots. It is intended to let
C.
developers and others know that the City would be interested in having conversationsabout development going up instead of outward on these properties. We know that ourDowntown Plan encourages higher density use in the dorvntown area and development of
commercial space, parking space, hotel space or residential space as being primary
drivers of healthy downtowns. So when the City started talking about reuie arrd
redevelopment in the downtown area, ideas were sparked from other communities both
here locally and throughout the state and the nation about using air rights above existing
properties or increasing density by going up; so the public hearings are intended for
Council to consider this and if these are approved, to hopefully encourage potential
developers who are looking at downtown to think vertically as opposed to laterally when
it comes to increasing the density and making an investment in our downtown area; he
further described some challenges related to developing these properties; there are
varying degrees of what could ever be done with the properties, but staff wanted to start
the discussion and ask City Council to send a message that we are thinking outside the
box when it comes to looking at improving the density, development and investment in
our downtown area.
Mr. Yost, City Attorney, noted one action the Council could take would be to ask the
City administration to entertain any kind of definitive proposal which would then have to
be brought back to City Council just like this meeting.
Mayor Foley opened up the public hearing.
William Robertson of 631 Dogwood Drive, long time resident of Salem, appeared before
the Council. He noted that Salem is unique and we have a unique character. He thinks
the Farmers Market is part of it, and he noted that he built the box culvert that goes
underneath the Market. He feels that what we are talking about is going to change the
character of downtown Salem, and we have no idea what some developer will propose
and what it will look like. He would like the Council to look hard and long about
developing the air space because we do not want to look like the market in Downtown
Roanoke.
Mayor Foley asked if anyone else would like to speak. There was no response after
asking a second time, and the public hearing was closed.
Vice Mayor Givens noted that if someone came to the City with a plan over the Farmers
Market, they possibly could deny the proposal and say we do not want iU Mr. Robertson
noted that he hoped so.
James Martin noted that by referencing these properties and prompting this action again,
the City is just soliciting ideas for development, and if there are ideas that come forward
then City Council will address those in another meeting. It was noted that this is correct.
Mr. Yost noted if he is hearing Council correctly, he believes the motion will be to direct
City administration to entertain any definitive proposals and to bring any such proposals
back to City Council for action.
Vice Mayor Givens motioned to direct City administration to entertain any definitive
proposals and to bring any such proposals back to City Council for action as related to the
fo]lgwing properties: 3 East Main Street, Tax Map #106-8-11, consisting of 0.913 acres;l6 East Clay Street, Tax Map #106-8-3, consisting of O.l4g acres; 100 South Broad
Strget, Tax Map #.122-7-5,consisting of 0.248 u.r..; l0 West Burwell Street, Tax Map
#122-7-3, consisting of 0.497 acres; 200 East Clay Street, Salem, Virginia, Tax Map
#106-1 l-4.1, consisting of 0.227 acres (superjacent air space only, including but not
limited to appurtenant easements). william Jones seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
D. Conveyance of Property
Hold a public hearing to consider the sale of a parcel known as 2005 Cook Drive, Salem,
Virginia, Tax Map #256-l-2, being approximately 0.31 acres of a portion of a2.56-acre
tract. (As advertised in the July 15, 2016, issue of rhe Roanoke Times.)
E. Conveyance of Property
Hold a public hearing to consider the sale of a parcel situated in Roanoke County,
Virginia, Tax Map #054-.04-01-10.00-0000 known as 4127 West Main Street, Salem,
Virginia, being approximately 14.841 acres. (As advertised in the July 15,20!6, issue of
The Roanoke Times.)
F. Conveyance of Property
Hold a public hearing to consider the sale of a parcel known as 1001 Boulevard-Roanoke,
Salem, Virginia, Tax Map #57-l-2 up to a maximum of 10 acres of unimproved land
situated on the south side of Texas Street and extending in an easterly direction along
Texas Street, approximately 1,000 linear feet from the southeast intersection of
Boulevard-Roanoke and Texas Street. (As advertised in the July 75,2016, issue of Ifte
Roanoke Times.)
Mayor Foley asked City Manager Boggess to discuss Item D, the Cook Drive parcel. Mr.
Boggess noted that this parcel is a small portion of floodway property adjacent to Tidy
Services, which is a local company that provides port-a-john services. This is an area
where we want to run the greenway along the Roanoke River, and in talking with the
owners of the business, acquiring the easement for the greenway along the rear of their
property required them to move some of their storage area also in the floodway. Melinda
Payne had been working with them to try and find some altemate locations for off-site
storage. As the City continued to discuss their needs it became clear that the adjoining
property, which previously had been used for the Sewer Department, could possibly be
utilized for Tidy Services' storage. There is a sewer easement and sewer main that runs
through this area along with some well houses or sewer testing houses on this property.
The sewer easement and sewer line are still active, but we do not do monitoring that
would require using those buildings any longer. We do not have a need for the majority of
the property except a portion that will serye as trailhead parking for the greenway. So the
City is proposing to convey 0.31 acres to Tidy Services so they can reallocate how they
store equipment on their property and remove the immediate need to move or expand onto
a separate site. Further, this is a public hearing so if someone else came in and bid more
money, the city could certainly entertain that offer; but the idea is that the citv wi
engage in a purchase contract,. which the City Attomey will review, a.rd the, *odd bringit back to Council for approval.
Mr. Boggess noted Item E is what is referred to as the old water plant property located in
Roanoke County, which is a large parcel of approximately 14.8 acres. City Council has
had several public hearings over the last 15 or 20 years to sell all or portions of this
property, but we have always identified who the purchaser would be. The last time it was
Adams Construction that wanted to purchase a portion of the property for an asphalt plant
that was conditioned upon a rezoning ofthe property; that rezoning did not occur, so the
property sale never went through. Because the previous requests have been specific to
selling it to a particular user, staff felt we needed to ask Council to hold a public hearing
more generically. We are interested in selling the entire property with the exception ofthe
separate parcel housing a cellular tower which the City will retain ownership. This will
be the public hearing so that if we receive a prospect on the property, then staff would be
able to move a little more quickly in negotiations with the prospective buyer as opposed to
having to uait lor a public hearing.
Mr. Boggess noted that Item F is up to a maximum of 10 acres located on the north side of
the Civic Center property as has been reported in the media. He noted that we have a
developer who has proposed to build a hotel and a restaurant on this property, and this is
the public hearing part of this. The proposed project should fall well under the lO-acre
maximum, which has been identified for the public hearing tonight. Again, this is public
hearing on the sale ofthe property, not the specifics ofthe proposed development; but it
also means that someone else also could put a proposal in for the property as well. So
whatever direction Council gives staff tonight will determine how we move forward with
this item.
Vice Mayor Givens asked how much area ofthe Roanoke County property does the cell
tower occupy? Mr. Boggess noted that he thought it was one half acre or less. He firther
noted that we would retain an easement and access for that lot.
Mr. Martin asked if there are any known proposals for development of the Water Plant
property. Mr. Boggess noted that we have not received any proposals for the development
but we have received inquiries from time to time and Ms. Payne can address that if there
is something specific. He further noted that staff submits this property as does Roanoke
County whenever we receive a request from the State Economic Development department
looking for a 15 acre or larger site. Since this property is located in the County, our only
opportunity is to make money one time when we sell it as opposed to if it were located in
the City we could make money by tax revenue and get back our investment this way. The
only way to re-coop investment in this property is to get the highest sale price that we can.
Mr. Martin noted that if there is a development opportunity that comes up down the road,
this will expedite the process as was mentioned earlier, and Mr. Boggess noted that this
was correct.
Mayor Foley opened up the public hearing to receive questions or comments.
Marlene Beckner, 844 Boulevard-Roanoke, stated her purpose in speaking is to publicly
state her obj ection to the sale of the property known as 1 00 I Boulevard-Roanoke, come.
ofBoulevard-Roanoke Street and rexas Street, to Spartan Developers for the purpose of
constructing a hotel. Her property is zoned residential and from her front porch she looks
out directly across the street to the property proposed for an extended-stay hotel. She
noted that she cannot see this being a good fit for this location. She understands that
Spartan Developers has already invested considerable time and resources into this
proposed acquisition, and she asks that City Council members take an extended period of
time to examine this proposal and keep the citizens of Salem informed as this process
progresses. She thinks that the City of Salem did an outstanding job gamering public
comment for the proposed revitalization of downtown Salem and she realizes that this
area is not downtown, but it certainly is the crown jewel of Salem with all the various
sporting venues at this complex. so she asks council to take their time in considering this
very important long-term decision. She mentioned she has several points for
consideration. It was mentioned in the WSLS news broadcast on July 22 that this hotel
would be a real benefit to area businesses, but no mention was made ofhow it would
benefit or otherwise aflect private citizens in the area. Three generations ofher family
have lived in this home on the Boulevard since 1965. They have paid their taxes and been
steady supporters of the City ofSalem for all these years. Their 100+ year old home will
one day be part oftheir children's inheritance. With a hotel across the street, she sees the
value of that inheritance going down not only fiom a monetary standpoint but an esthetics
standpoint as well. In the short time she has had to research this matter, she has looked at
other Staybridge Suites hotels and the ones that she researched were built in areas where
there are other hotels, shopping venues, restaurants and multi-unit housing complexes.
She is fully aware ofthe way the Elizabeth Campus has been built up, but this does not
take away from the fact that there still remain many single family homes that will be
directly impacted by a hotel on this property. So, her first question is how does building a
hotel near single family homes affect the residents' property values? Number 2: is there a
plan for storm water runof{? Number 3: with the close proximity of Mount Regis
Treatment Center, would Staybridge Suites be looked at as possible step down
accommodations after a patient is discharged from Mount Regis? Number 4: has a study
been done to assess the projected value ofthis hotel 20, 30, or 40 years down the road?
Our Roanoke neighbors have a number ofaging hotels and some are extended stay hotels
that are known to house drug users. Number 5: has a traffic study been done to indicate
the impact on Texas Street, a two lane highway, when left-hand tums are required to enter
or exit the property. Number 6: has there been consideration given to impact on local
restaurants and tax revenue when people are taking advantage in the kitchen in their suite
and eating in their room instead of frequenting local restaurants? Number 7: part of
Salem's charm for people coming to the Taliaferro Complex is the beauty of the area.
Would we lose something that we could never replace if we put a hotel on the last open
area of this large complex. Let's make sure that we keep that sparkle in our eye when
people comment on our beautiful City of Salem. These were just a few of the questions
that were raised over the weekend while talking with neighbors about the proposed hotel.
She asked the Council to take time to consider each of the questions and give citizens
adequate time to come up with other questions concerning this proposal.
Joseph Balbalian,2252 Medford Road, appeared and noted he does not live near the
proposed project; however, he wondered if there has ever been any consideration and is it
even feasible to rent the land instead of selling it. He is talking about the future and we
never know what might happen from one daylo the other; opiio6 should be open. If
Salem rents the land and something happens, then the land is still with us and we have
options again. He thinks that we should consider this idea.
Corey Webster, 900 Boulevard-Roanoke, noted that he lives across the street from the
proposed project. He noted in looking over the site plan there is a maximum height of 80
feet, but it is only supposed to be a three story hotel, and an 80' building right in front of
his house is definitely going to kill his view. Other than that he believei the plan looks
like a great development for the City and he thinks we need growth. He is just looking for
some clarification about how tall and big the building will be if it is built. Mayor Foley
noted that a plan has not been submitted for review at this point, but he thought that the
80' is the maximum height allowed per the City Code. Mr. Webster noted fre naa seen a
drawing from one of the news reports, but he thought a three story building would only be
about 35-40'. Mr. Boggess noted that it would probably be 35-40' in heiglt.
Jonnie webster, 910 East Eighth Street, appeared and noted that her son, corey, had
shared the site drawing of the proposed hotel. She noted that there is a problem now with
people who do not yield at the yield sign coming up the hill from Fourth Street. She
contacted the Street Department and asked if they could print yield on the road because
people do not look at the sign. She noted that the area is already congested and the traffic
coming and going to the hotel and restaurant are going to add to the congestion. She just
wanted to make sure that Council is aware of the problem with people not yielding at this
intersection.
Mayor Foley noted that no engineering work has been done for the site and what has been
referred to as a site plan is a concept plan for a proposed hotel.
Mayor Foley asked if anyone else would like to speak. There was no response after
asking, and the public hearing was closed.
Mr. Yost noted it seems the consensus of Council is to direct City administration to
entertain any definitive proposals and to bring any such proposals back to City Council
for action to make a determination as to whether to proceed or not.
James Martin motioned to direct City administration to entertain any definitive proposals
and to bring any such proposals back to City Council for action as related to the following
properties: 2005 Cook Drive, Tax Map #256-l-2, being approximately 0.31 acres of a
portion of a2.56-acre tract; 4127 West Main Street, situated in Roanoke County, Virginia,
Tax Map #054-.04-01-10.00-0000, being approximately 14.841 acres; and 1001
Boulevard-Roanoke, Tax Map #57-l-2 up to a maximum of 10 acres of unimproved land
situated on the south side of Texas Street and extending in an easterly direction along
Texas Street, approximately 1,000 linear feet from the southeast intersection of
Boulevard-Roanoke and Texas Street. Jane Johnson seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
G.Special Exception Permit
Hold a public hearing to consider the request of J. E. Home Solutions, Inc., property
owner, for the issuance of a Special Exception Permit to allow a two-famityawiling on
the property located at 318 White Street (Tax Map #144-2-22). Advertised in the J,iy 7
and 14 issues of the Salem Times Register. Recommend approval; see page 1 of Planning
Commission minutes.
Mary Ellen Wines, Zoning Administrator, appeared before Council. She noted that 318
White Street was built as a single family dwelling. It has since been used as an
unapproved duplex and has been vacant for more than two years so it has lost any
grandfather rights it might have. Mr. Enquist purchased the property hoping to put it
back as a duplex, and she was notified by the Electric Department when they applied to
add a second electric meter to the structure. The Zoning Department met with Mr.
Enquist and told him that it would require a Special Exception permit approval.
Justin Enquist, of J E Home Solutions Inc., appeared before Council explaining the
Special Exception Permit request. He noted that when he purchased the property it was
already set up as a two-family dwelling having two kitchens, two gas meters and two
electric meters. In the process of trying to fix up the property to a legal, livable and
habitable status, he found out the use had not been approved. His company specializes in
fixing up older homes and helping to develop neighborhoods and buying homes that no
one else wants to purchase. They enjoy restoring the charm of old homes and bringing
them back to a useable state.
Mayor Foley asked if anyone else would like to speak. There was no response and the
public hearing was closed.
Vice Mayor Givens asked if the petitioner would be willing to proffer a condition for the
request. Mr. Boggess noted that Council can place a condition but cannot ask the
petitioner to proffer. Mr. Givens noted he thought it would be appropriate to have some
type offence along the boundary to keep neighbors out and keep the leasees in on this
property. Mr. Enquist noted that there is already a fence on one side of the property and
he has agreed with the neighbor next door to put up a fence along the alley to the house.
Mr. Givens noted that this was what he wanted to know.
William Jones motioned for the approval of the Special Exception Permit on the property
located at 318 White Street (Tax Map #144-2-22) to allow a two-family dwelling with the
condition that a fence be constructed along the alley up to the house. Vice Mayor Givens
seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley.
Amendment of City Code
Hold public hearing to consider amending Chapter 106, Article II District
Regulations, Section 106-218.2.(8)(5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rental/Leasing in LM Light Manufacturing
H.
I.
District' Advertised in the July 7 and, 14,20l6, issues of the sarem Times Register.Recommend approval; see page 3 planning Commission minutes.
Amendment to City Code
Hold public hearing to consider amending Chapter 106, Article II District
Regulations, Section 106-220.2.(BX5) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to Automobile Rentalileasing in HM Heavy Manufacturing
District. Advertised in the July 7 and 14,2016, issues of the Saiem Times Register.
Recommend approval; see page 3 Planning Commission minutes.
Amendment to City Code
Hold a public hearing to consider amending Chapter 106, Article III Use & Design
Standards, Section 106-304.9.(A)(2) of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to manufactured home parks. Advertised in the July 7 and 14,
2016, issues of the Sqlem Times Register. Recommend approval; see page 3 Planning
Commission minutes.
J.
K. Amendment to City Code
Hold a public hearing to consider amending Chapter 106, Article IV Development
Standards, Section 106-402.3. Table I of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to buffer yards in the Residential Business District and College
and University District. Advertised in the July 7 and 14,2016, issues of the Salem
Times Register. Recommend approval; see page 3 Planning Commission minutes.
L. Amendment to City Code
Hold public hearing to consider amending Chapter 106, Article IV Development
Standards, Section 106-402.17.(AXB) & (D) of the CODE OF THE CITY OF
SALEM, VIRGINIA pertaining to maintenance of landscaping. Advertised in the
July 7 and 14,2016, issues ofthe Salem Times Regriler. Recommend approval; see
page 3 Planning Commission minutes.
Mr. Boggess noted he thought they could group all the amendments together in one
public hearing, and Mr. Yost noted that the Council could certainly do this.
Mrs. Wines noted that staff has had a continuing list of zoning ordinance
amendments over the last few years. Every time staff has one that they need to bring
before the Council on an immediate basis, a few others are added that have been on
the list for a while. As Council may recall, they recently received an application for a
Certificate of Public Necessity for Salem Cab on Electric Road and this is how the
first two amendments came about. The Cab Company is at 515 Electric Road, and it
came to stafl s attention that they are on industrially zoned property. As City staff
researched this, they realized that it is possible that this might be a good fit in some
cases. Taxi cab dispatch services fall under the Automobile Leasing definition so
staffis proposing to add this to the code in the industrial districts by Special
Exception Permit. So applicants will have to apply and come before planning
Commission and City Council to request the pirmit.
Mrs. wines stated Section 106-304.9(AX2) regarding manufactured home parks was
a little unclear and needed to be cleaned up. We are not changing anlthing
-but just
rewording it so that it makes better sense. It simply means any kind of amendment,
change, expansion or new mobile home park would have to come before Council
through the zoning process.
Mrs. Wines noted that the request to amend Section 106-402.3.Table 1 pertains to
buffer yards in the Residential Business and College and University Districts. When
we went through the rezoning process for the General Electric property on the
Boulevard-Roanoke, staffrealized that since we have changed the RB zoning
designation to be more residential in nature that we did not in tum change the buffer
yard requirements for those districts. So what this amendment does is to require any
use that is more commercial that surrounds the RB zoning would now be required to
have the standard buffer yards that we have for the other districts as well. She noted
that we are removing the footnote for the College and University District as it was a
little confusing, and she further discussed how this would be affected.
Mrs. Wines explained the changes to Section 106-402.17, the maintenance of
landscaping. She noted that over the years as we have enforced the landscaping
more thoroughly through the site plan process, etc. it has come to our attention that
once it is installed it may not always remain as it was installed due to droughts, under
watering, etc. So what we are trying to do with one of the changes is to give us better
enforcement in requiring them to keep it maintained and in good health, and also to
replace it with similar size if the tree, shrub, etc. dies. We are also asking for sites
that are over an acre be required to have some type of automatic irrigation. Cunently
we just require them to have some type ofhookup for watering. Staff feels that if the
site is over one acre then usually there is a lot oflandscaping, and with the automatic
inigation. it will ensure the maintenance.
Mr. Martin asked with regards to the maintenance of landscaping, if something dies
and we are requiring that they replace it with plants similar in size, how do we
document this? Mrs. Wines noted that if we are not aware of the size, stafi can use
current tools, like Google Maps, etc. The City does keep an ongoing site plan list of
plans that have been approved in the last several years. Staff tries to keep this list up
to date and keep an eye on the properties as best as they can. She noted that we are
not trying to force someone into necessarily replacing a4" tree with a 4" tree as this
can get rather costly, but we do want to have some kind of enforcement tool to try to
get it back as best as we can. Mr. Martin noted he just wanted to make sure that we
have some kind of benchmark in place to give someone point of reference when they
need to replace something. Mrs. Wines noted that they are able to do this.
Mayor Foley opened up the public hearing and explained the ordinance amendments for
the audience again. He asked ifanyone else would like to speak. There was no response
and the public hearing was closed.
M.
Vice-Mayor Givens motioned to approve the ordinances on first reading to amend
chapter 106, Article II District Regulations, Section 106-218.2.(BX5) and section 106-
220.2(B)(5), Article III Use & Design Standards, Section 106-304.5.(t)(Z),Arricle IV
Development Standards, Section 106-402.3.Table 1 and Section 106-402. i7.(AXB) &
(D) of the CODE OF THE CITY OF SALEM, VIRGINIA perraining to Automobiie
Rental/Leasing in LM Light Manufacturing District and HM Heavy Manufacturing
District, manufactued home parks, buffer yards in Residential Business District and
College and University District, and maintenance of landscaping. William Jones
seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley.
Salem Stadium Concessions
Consider contract with the Salem Host Lions Club for concession rights at the Salem
Stadium.
Mr. Taliafeno noted that the Salem Lions Club has operated the football stadium
concession stands for years, and for the Council's consideration this evening is a
five-year contract with them to keep providing those services. He noted that last
year the Lions Club donated over $100,000 to local charities, and the majority of
those donations were from the concession stands. The major change is in proposed
contract from past contracts is that the City has added a lot ofevents at the football
stadium over the years, such as the Music Festivals, etc., and the Civic Center would
retain the profits from outside vendors at those festivals but the Lions Club would
still operate the concession stands.
Mr. Martin asked if the contract is for a five-year term, and Mr. Taliaferro noted this
was correct. He noted that it would run through June 30, 2021. Mr. Martin asked if
this is a typical term for this kind of agreement, and Mr. Taliaferro noted that this is
what has been done in the past so we kept with same term.
Vice Mayor Givens noted that the Lions Club has done a fine job with the
concessions at the football games, and he is tickled to death that we can work with
them again for another five years. Mr. Taliaferro noted that we are working with
them to provide even more on the menus and over the course the contract, if
approved, we would like to add some fryers, etc. in the concessions so they can have
different foods. Mrs. Johnson noted that this sounds like a great partnership to her,
and she appreciates all their community service and support.
Jane Johnson motioned to approve the contract with the Salem Host Lions Club for
concession rights at the Salem Stadium. James Martin seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
N. Roanoke Valley Broadband Authority
consider adoption ofResolution 1301 to authorize the city to enter into a Service
Agreement and a First Amendment to the Support Agreement with the City of
Roanoke, County ofRoanoke, Roanoke Valley Broadband Authority and ihe
Virginia Resources Aurhority.
Mr. Boggess noted what the agreement spells out is the relationship between the two
cities, Roanoke and Salem, and Roanoke County. As you are aware, the two cities
initially made an investment in the Broadband Authority and the infrastructure.
Roanoke County is now investing in broadband infrastructure within the county
limits as well. What this agreement establishes is who is responsible for what debt
service. The two cities shared essentially a $6M debt service for the buildout oftheir
infrastructure. Roanoke County is now investing approximately $3M to buildout the
infrastructure within the county. so this agreement states that the two cities are each
responsible for their halfofthe initial investment of$6M and Roanoke County is
essentially responsible for their $3M ofexpansion. So, it really worked out
mathematically that each locality has about one third of the debt service. It also
spells out that in terms ofthe operating expenses ofthe Roanoke Valley Broadband
Authority we are dividing that cost by thirds now as well whereas before the two
cities paid one half as we were the investing pa(ners. Now that Roanoke County is a
partner, they will assume one third ofthe operating expense also.
Mr. Yost said that Council should have had received an updated First Amendment
and an updated Service Agreement. He noted that there is one slight change, which
is very minor. He stated that it merely says the Agreement may be executed in any
number of counterparts. He noted that this simply means that it reiieves us from
having to take that one page of signatures and get everyone to sign that same page
including those in Richmond with the Resource Authority, our primary lender.
Mrs. Johnson asked if Botetourt County decided to join the Authority, then would we
just re-work the split at that time. Mr. Boggess noted that this was corect. He noted
that Botetourt hopefully will become a financially participating partner but their
investment may not equal the others and then we have to determine probably through
additional negotiation what percentages they may assume responsibility for both in
terms of debt service and operating expenses. Vice Mayor Givens noted he thought it
would be the same if Montgomery County or Franklin County wanted to participate.
Mr. Boggess noted that they are not currently members of the Broadband Authority
but if they were to become members, which is a possibility, then yes this would
apply as well.
William Jones motioned to adopt Resolution 1301 to authorize the City to enter into
a Service Agreement and a First Amendment to the Support Agreement with the City
of Roanoke, County of Roanoke, Roanoke Valley Broadband Authority and the
Virginia Resources Authority. Vice Mayor Givens seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
8.
O. Appropriation of Funds
Consider request to accept and appropriate carryover fund balance for Fire
Department Kitchen Renovation. Audit - Finance Committee
vice Mayor Givens noted that Audit Finance met earlier today. In March of 2016,
$65,000 was appropriated for kitchen renovations at Fire Stations 2 and 3.
Renovations at Station #2 have been substantially completed, however, staff was
unable to finish Station 3 renovations prior to June 30,2016, and requests that funds
be appropriate fiom the fund balance so renovations can be completed in fiscal year
2017 . The Committee discussed and recommended approval to appropriate $30,000
for the building improvements.
Vice Mayor Givens motioned to appropriate $30,000 carryover fund balance for Fire
Department Kitchen Renovation. William Jones seconded the motion.
Mayor Foley noted he would like to thank the firefighters for the work they have
done on this project. They are saving the City money and working to improve their
facilities at the same time. All Council members agreed with Mayor Foley.
Ayes: Martin, Jones, Johnson, Givens, Foley
P. Council Meeting
Consider cancellation of the August 8, 2016, Salem City Council work session and
regular meeting.
Vice Mayor Givens motioned the cancellation of the August 8, 2016, Salem City
Council work session and regular meeting. Jane Johnson seconded the motion.
Ayes: Martin, Jones, Johnson, Givens, Foley
William Jones noted that he would like for everyone to take time to thank our police
officers for what they do for our community. There has been a lot of things going on
with police in other localities in the past few weeks, and he thinks every opportunity
we have that we need to thank them for how we can be secure in our homes, etc.
Jane Johnson thanked the citizens who came out to let Council know how they feel
about the items on the agenda. It is very important to hear the voices as they are
making their decisions. It was noted that these items will come back before Council
at some time in the future.
Adjoumment
The meeting was adjoumed at 8:26 p.m.
Rrvlnurt:
Beginning Balanca 7-'l-15
Genoral Proparty Taxes
Other Local Tax€s
Permits And Licsnsss
Fines And Forf€itur€s
Revgnue From Use Of Mon€y
And Property
Charges For Services
Paymont ln Lieu Of Taxes from Eloctric Fund
Payment ln Lieu Of Tax6s trom Water Fund
Miscellaneous R6venue
Non-Categoric:l Aid
Shared Expenses
Catagorical Aid
Non-Revenue Receipts
Total RsYenuoa
Erpenditu]la:
General Govemm6nt
Judicial Administration
Public Safety
Public Works
Hoalth And Welfare
Educalion
Parks, Recreation And Cultural
Community Dsv€lopm€nt
Non-Departmontal
Contingency
Res€rve For Fund Ealanc€ Replenishmenl
Rss€rve For Capital
ToEl Erpendhmr
Rovcnu.3 Oy.rr(Undor) ErpandltuFE $ $ 2,375,077
70,728,89',1 1,333,609
_q___494!9_ $ 312.224
$ 3,799,318
33,802,957
20,580,500
240,160
110,000
433,028
5.582,044
3,160,000
130,000
121,477
3,926,272
1,265,862
6,051.852
255,672
79,439,142
6,500.003
2,091,699
16,673,552
15,746,561
2,712,222
22,119,957
4,759,417
1,222.323
6,720,839
553,891
310,000
28,678
79,439,',t42
3s,316,407
19,954,i148
362,598
't 07,465
516,091
5,9s1,375
3,160,0@
161,657
354,073
1.277.938
1 ,'153,143
6,120,383
33,741,275
19,330,817
3p4,827
127,@2
511,473
5,590,763
3,260,000
137,068
7@,505
1,453,486
1,237,467
6,307,061
74.437,577
5,917,128
1,974,414
15,722,*7
12,675,020
2,646,593
21,729,620
4,410,237
1,081,595
5,904 927
72,79'1,744
6,062,7s9
1,913,686
15,779,717
10,954,.l(}4
2,900,389
21,785.196
4,401,263
1,062,184
s,869,252
1,645,833
(145,631)
60.747
(56,749)
1,720,555
(253,796)
(55,577)
8.974
19.4'11
3s.675
72,062,500
Schodule A
Clty Of S.lom, Virglnie
Ganeral Fund
Statement Ol Revenue3 And Expcndlturis
For Twelve l[onths Endlng Jun 30, 2016
Cunent Year Cunent Year 1o ol Prior Year
Budq€t Ysar to Date Budoat Year to Oate Variance
119%
107%
1@%
.124%
291%
33%
91%
101Yo
0%
%
0%
1U%
97%
1510h
s8%
91V,
941o
%
80%
98%
98%
93%
887o
88%
0%
o%
91%
mM*lLE_
DATE z-aa-lu
1,577,132
623,831
(32.229)
(19,s37)
4.618
360.612
(100,000)
24.588
(344,$2t
(175,s48)
(84,324)
(188,678)
Schedule B
City of Salem
Sales Tax Summary
For FiscalYears 2014 -2OLG
750,000.00
700,o00.00
650,000.00
600,fi)o.00
550,fi)o.00
500,0@.00
4s0,0m.00
400,0m.00
350,000.00
300,000.00
2s0,000.00
200,000.00
150,000.00
100,000.00
s0,000.00 I
NoY
tY 2014
Dec Jan
FY 2015 FY 2016
t-l
Schedule C
City of Salem
Meals Tax Summary
For FiscalYearc 2014 - 2015
MayMar Apr
l
Feb
I
I
,an
FY 2014 FY 2015 fY 2016
n
OecJuly Aut S.Pt Oct iaon
600,000.m
s50,000.00
s00,000.00
450,000.m
400,000.m
3s0,000.00
300,000.00
250,000.m
200,000.00
1s0,000.00
100,000.00
50,000.00
I
Schedule D
City of Salem
Lodging Tax Summary
For FiscalYears 2014 -2016
AprFebNov
FY 2014 FY 2015 FY 2016
SeptAug
225,000.00
200,000.00
17s,000.00
150,000.00
125,000.00
100,000.00
75,000.00
50,000.00
25,000.00
Curttnt Yarr
Budlct
t 80s,000
340,000
3,000,000
642,590
305,622
't99,225
1.500
625
2.909
(45.000)
fi.2U
1,170.658
45,827
20.304
50.000
2.fio
25.680
364.253
203.496
260.310
35,000
1,000
2,000
30,s60
3.360,173
10.050
Cu.'.nt Yarr
Yoar lo Drta
$ 769,028
310.715
3,,152,555
%ot
Budqlt
96%
91%
115%
617.567
289.0 t6
156.885
253
u7
2.910
(36.182)
50,416
96%
95%
79%
170h
56%
100%
80%
90%
1,088, r 94
44,915
20.095
24,U3
1,945
(2,629)
25,680
93%
98%
99%
49%
85%
0%
1m%
383,325
't58,868
259,819
37.455
902
1.641
14,708
3,558.394
(5.455)
7.570
4.443.728 104%
Prio. Yrar
Ygar !o Drts
$ 809,834
333,226
3,093,998
SCHEDULE E
Varianca
$ (40,806)
(22.511)
358,567
(16.478)
278.771
100,000 62% 78,085
4,245,000 4,593,914 108%4,315,143
6.983 ______-!96. 18.438
255.672 0%
399,783 114,648 29% 100,568
Cily Of srlom, Virginh
Solkl Walta Oilpos.l
St t mant Of Opcrdions
For Tw.lv. Ionihr Ending Jun. 30, 2016
Opor.ting R.Yanuaa:
Ravanu$ For W[ta Dirpoarl:
Toter Fees
Cootainer Fees
Waste Colleciion & Disposal Chargos
Recycling Procs€de
ToLl R.v.n{.r For Wrtb Dirpo.rl
Opondng Erpondltrr!:
Bdc!es9u99!is!
Salaries
F.inge Benefits
Contractual ScNices
Printing and Binding
Travel and Training
Miscellaneous
Misc€llaneous Credits
Materials and Supplios
CapitirlOu ay
Toi.l Rcfu.c ColLction
ContaioeE:
Salari€s
Fringe B€nelits
Contractual Ssrvics8
Misc€llaneous
Miscellaneous Crcdib
Msterisls And Supplies
Capital Outlay
Tot l Cont in.E
Trandor Station:
Salari6s
Fringe Benef.ts
Contraciual $rvicss
Utilitbs
Communications
Traveland Training
Miscallaneous
Waste Disposal
Miscrllanoou6 Cr€dit6
Msterials and Supplbs
Machinery 8nd Equipmont
Total Tanatrr Str0on
Tot l Oplr.ling Erpcnditurra
t{.t Co.t For Solid Writ Dl.po'.l
605,447
279,974
't66,6'10
335
2,254
(30,635)
47,305
1,089,728
45,382
19.881
29.U4
1,825
(2.92e)
7.066
494,977
193,739
100.275
36,010
987
1 ,163
24.425
3,359,369
4.761
12.121
9,042
(9,72s)
253
12
655
(5,547)
3,112
( l 'l .,156'l
(1.s33)
(467)
214
(4,701)
120
299
18,614
14,080
105%
78%
100%
107%
90%
82%
48%
106%
0%
75%
4,229,705
(115.551)
(34,871)
159.544
1.444
(85)
478
(9,717l,
199.025
(s,4s5)
2,809
16,500
214.022
16,500 100%
4.243.352
5.853,793 5,646,570 96%5.420.001 226,569
1.052,656 1 ,104,859 (52,203)
City of Salem, Virginia
oebt Outstanding
For Period Ending June 30,2016
Principal
Payments
Schedule F
Balance
6/30/2016
Balance
711120'15 lssuances
City Debt Outstending
20034 Public lmprovement Bonds
2004 Refunding Bonds (of 1995 & 1995 ptB)
2006 Public lmprovement Bonds
20108 VMLA/ACO Series G Buitd America Bonds
2010C VMWACO Series H Taxabte Bonds
2010D VMWACO Bonds I Tax Exempt Bonds
2011 Union First Market Refunding Bonds
201 3 Publrc lmprovement Bonds
2015 Key Bank Refunding Bonds
20164 Public lmprovement Bonds
20168 Public lmprovemenl Bonds
Total clty Dobt oubtendtng
School Debt Out8tandlng
2003A Public lmprovement Bonds
2004 Refunding Bonds (of 'tgg5 & 1996 PtB)
2010D VMWACO Bonds lTax Exempt Bonds
201'l Union First Market Refunding Bonds
20124 Public lmprovement Bonds
2013 Public lmprovement Bonds
Total School Dobt Outstandlng
Total Dsbt OuBtanding
3,922,176 - 3,922,176
1 ,359,224 1 ,359,22413,413,848 5,281,400 (1,015,368) 17,679,880
- (400,000)- (23,s68) -- (86,278)
2,700,000- (s0,000)- (304,6671 2,893,712- (41,814) 3,288,762- (89,425) 1,603,s25- (19,616) 1,912.481
(700,000)
(271,027\
(142,083) 418,305
(73,186) 5,756,238
(477 ,250) 8,1 13,250
(275,575) 4,941,475
(1,939,121) 19,229,268
400,000
2 3,568
86,278
2,700,000
50,000
3,198,379
3,330,576
1,692,950
I ,932,097
700,000
271 ,027
560,388
5,829,424
8,590,500
5,217,050
--a5Fu7F'- ----5ZBT700-
-aTaTBTI
--36;e00;TaT
253,475
302,400
150,000
123.800
1 15.000
63,545
836,267
576,657
s6,752
10,750
551,180
6s0,000
463,000
375,000
625,000
38.08s
1,32{6
10,408
EO.330
15,127
5.406
83.726
17,868
3,55E
2,379
2,320
s60
1.001,923
350,000
251,29
500.000
32,987
1,198
7,611,765
497,59E
266.893
a23U
ffiz.924
107.502
412,414
(2371
(6,162)r*'y
1
262,600
167,7n
1
(1,666)
1
39E,652
,l08,414
(1,923)
(32,9E7)
(1,198)
2,s92,129
6.664
1.666
2,320
580
1,001,923
350,000
251,29
500,(m
32.987
26.6,19
1.600
n .iro
v,307
Schedule G
162.428
City of Salem. Virginia
Capital Projects Fund
Statement of Revenues and Exf,enditures
For Penod Ending June 30, 2016
Prqect
To Date Encumbrances
Total
Proi€cl
253.879
302.400
150,000
123,EOO
1't5,000
63,545
836.267
576.657
6.752
10.750
551. t 80
650.000
483,000
375,000
625,000
38.0E5
1.3/16
10,1o8
60.330
15.127
5,406
83,726
17,86E
3,55E
2,375
2.3;20
580
1.001.923
350.000
251,294
500,ofi)
32.987
7,611,765
514.573
266.893
102.334
63.260
ffi2.921
107.502
Available
Balance
Year To
Oate
Fund Balance, July ,, 2015
Revenues:
ERP-T.ansbr Fro.n GF
ERP-Transbr From EF
ERP-Tran6fu r From Schools
ERP-2013 Bonds
Cama System-Transfer From GF
Documenl Mgmt Solutron-2o13 Bonds
Fire Tructs-2o16 Bonds
Fare Trucks-Transfer From GF
Bicycle & Ped Safety lmpr Prog-Federal
Bicycle E Ped Safety lmpr Prog-State
Library Roof-2o 1 6 Eonds
Courthouso Froni Eotrance-2o16 Bonds
Skeet Dspadrnent Equpment-2ol6 Bonds
Enganee.ing BuiUing Capital Lease
Social Se.vices Building-2o 16 Bonds
Groenrvay Phase 2&Enhancement
Greenryay Phas6 2&2013 Bonds lnt€rest
GrEenway Phasa 2B-Xbr GF
G.eenrvay Phase 4-RSTP
Grgsnway Phase 4-Enhancement
Greenway Phas€ 4-2013 gonds
Greonul.y Phase 4-Xbr GF
Greenway Phase TRSTP
GreenYray Phase 5-Enhancament
Gre€nway Phase
'2013
Bonds
Greensay Phase txfer GF
Greenway Oonations
Mason Creek Greenway Phase 2-Fede.al
Ma8on Cr€gk Greenway Phas€ 2-Local
Sabft Memorial Renovations-2o16 Bond6
Salem Momorial Sc.reboard-2o16 Bonds
FieH Tu.f Salem Stadium-2o16 Bonds
Dovnlo*n lmprovemenB-2o16 Bords
Bond Costs-2016 Bonds & Intorest
lnterest R6venue-20't 6 Bonds
Total Revenues
E)@€ndilures:
ERP - Ns{ Word
ERP . rcI
Cama Sysbm
Do€ument Mgml Solution
File TruclG
Bicf/cb & Pedestrian Sahty lmpr Prog
Budoet
253.879
302.,{OO
150.000
123,E(x)
115.000
63,5215
835.267
576.6s7
535.246
59.472
550,000
650.000
483.000
375,000
62s.000
450.903
1,109
1.2$
800.(x)0
80.330
15.127
5,407
262,600
25t.503
17,669
1,492
2,380
4m,972
108,S94
1.000,000
350,0@
25't,29
5{D.000
10,203,89r
530,079
300,000
115,m0
63,54s
1,412.924
594,720
30,000
438,496
48,722
(1,180)
836.267
576,657
30,876
3,431
551. t 60
650,000
483.000
375.000
625,000
16.665
23?
6,162
16,975
20.000
63.2m
15,506
33,107
12.666
285
550.000
4€7,218
6.333.107
City ot Sabm, Vi ginia
Capital Projecls Fund
Siatement of Revenues and Expenditures
For Period Ending June 30, 2016
Prorecl Total
32,987 (32,987)
4,113,422 A,W,272
Schedule G
2,173.147
4.32.W
Available Year To
Budqet To Date Encumbrances Proiecl Balance Date
Library Roof
Courthouse Front Entrance
Strget Deparlmenl Equipment
EngirEering Building Capital Lease
Social Services Building
Rke River Green$ay Phase 28
Rke River G.eenway Phase 4-Apperson
Rke River Greenway Phase
'EddyGreenway Oonations
Mason Caeek Greenway Phase 2
Salem MernorEl Part Renovations
Salem Memo.ial Park Scoreboard
Freld Turf Replacement Salem Stadium
Downtown lmprovemgnb
Eond Costs-2016 Eonds
Total E)eenditures
Fund Bahnce, June 30, 20i6
550.O00
650.O00
483.000
375,0@
625.UX)
,r56.258
900,864
533,664
2.3E0
509.966
1,000.000
s50.000
251.2U
500,00o
456,302
76.075
19,964
119.640
s0,029
456,302
375,000
12s.865
100,862
125.116
122.y0
6(x.150
251.294
550,000
650,000
2,r,696
625.000
330,373
800,002
408.7/la
2.380
347.426
395.850
350.000
500.0(x)
375,000
49.810
100,8ti2
105,152
2,900
5g.121
251.294
"'''u'
3.249.377
37s.000
23.035
r,i*
2.9(x)
554,121
251,294
32.987
10.203.894 824.245
Schedule H
City of Salom, Virginia
Electric Fund
Statament of Operation3
For Twelyo Month3 Ending Juno 30, 2016
Current Year Current Year o/o of Prior YearBudget Yearto Date Budget Year to OaieOperating Revsnuea
Sals of Po$rsr
Other Electric Revenue
Totial Operating Revenu€s
Oporeting Expen3ar
Other Power Generation - Opsration
Other Power Generation - Maintenenca
Purchased Porrrer
Transmission - Operalion
Transmission - Maintenance
Distribution - Operations
Oistribution - Maintenance
Customer Service
Administration & Goneral - Operation
Administration & General - Mainlenance
Capital
Contingency
Total Operating Expenses
lncome (lo!3) Befom Transf.rr
Transfers
lncome (loss)
t 39,725,000 $ 37,952,869895,284 ,143.078
$ 39.399,059
4U,481
95% 39,863,540
Variance
S (1.,'14ti,190)
(21,403)
(1,467,593)
714
6,057
(3,658,010)
288,964
12,233
(r,592,664)
7,@3
1.15,582
(194,764)
(1s,938)
600,719
40,620,2U
135,000
55,688
24,950,641
3,510,500
24,000
875,907
1,094,246
494,323
2,53s,512
'149,500
3,115,389
519,578
37.$0.2U
3,160,000
(3,160,000)
38,395,947
66,930
23,7$
20,442,77A
3,739,992
15.124
826,096
1 ,021 ,490
612.7U
1,240,89S
103,621
1,498,865
96%
494/0
fioh
43%
820/"
'1070k
63%
94vo
93%
124Y0
490/0
69%
480h
00/o
79%
't000/o
66,216
17,699
24,100,786
3,451,029
2.891
2,418,762
1,014,486
{67.'t82
1,435,683
119,559
898.146
29,592,316
8,E03,631
(3,160.000)
$ 5,643,631
33,992,438 6,N,123\
5,871,101 2,932,530
(3,260,000) 1@,000
-9-a9ll,t9t- -!-9@9-
City of Salom, Virginia
Water Fund
Statoment ot Ope6tioni
For Twolvo Months Ending Juns 30, 2016
Cunent Year
Year to Oale
%ol
Budget
97%
7',loh
9s%
Prior Year
Year to Date
Schedule I
VarianceOperating Rewnue3
Services
Oth€r Rovenue
Total Op€rating Revenues
Opcrsong Erpanso!
Production
Salaries of Personnel
Fringe Benefls
Contrac-tual Services
Printing and Binding
Advertising
Utilities
Communic€iions
lnsurance
Travel and Training
Miscellaneous
Materials and Supplies
Capital
Conlingencf
Total Produclion Exp€nse3
Oistribution
Salaries of Personnel
Fringe Benefits
Contractual Services
Communications
lnsuranc€
Lease/Rent of Equipment
Travel and Training
Miscellaneous
Miscellaneous Credits
Materiab and Supplies
Capiial
Interest Obligaiions
Total Distribution Expom.s
lncome (lo..l Boforc Tl"nsro6
Transbrs
lncoma (loa3)
Cunenl Year
Budget
s 6,s16,000
476,057
6,992,057
695.99E
455,964
993,556
8,200
500
367,000
5,000
15.100
8,000
42.423
143,500
101 ,064
532,256
3,368,561
521,398
275,496
695,696
4,550
10,000
2,000
3,600
10.488
(312,000)
267.zfi
214.966
1,800,066
3,493,496
130,000
(130,000)
3 6,31 0,103
339,505
6,649,608
724,246
402,85E
483,481
2,399
362
364.734
10,169
22.210
7,356
43,06E
145,093
2,215
2,208,213
5l 1 ,131
236,610
5 t4,004
3,3E1
15.054
2.67
32.105
(240,389)
145,292
83,194
368,512
1,570,961
t 6.270.941 $ 39.162363,341 (23,837)
6,6U,?E2 15,326
104%
88%
49%
2S%
72%
99%
2030h
147%
92%
't020to
101%
2%
0%
00%
98%
86%
74%
74%
't5't%
0%
57%
306%
77%
54%
39%
20%
703.061
371,569
522.130
1,500
366.509
14.232
12,143
5,991
61,556
133,451
843,302
21,1E5
31.289
(3E,649)
899
362
(1 ,77 5\
(4,063)
10,066
1,367
(16,468)
11,U2
(841,087)
3,035,,145
552,460
222,803
526,494
2,666
5,523
1,343
25,376
(200.70/.)
175,561
701 ,150
742.727
(82?,232)
(41,329)
13,807
(12,490)
715
8,531
724
6,729
(39,68s)
(30,269)
(617,95€)
(374,215)
2,770,433
(161,657) ',t24%
_!__?f9!JZL
2,756,399 (1,0E5,438)
u2,438 1,927,995
(137,068) (24,588)
_!_?05,!29- -!J.ry-
City of Salem, Virginia
Sewer Fund
Statemont of Oporations
For Twoke month3 Ending Junc 30, 2016
%of
Budget
9704
150k
Prior Yeer
Year to Oate
Schadule J
VarianceOperating RoYonuos
Services
Other Revenue
Total Operating Revenues
Oporating Expons€a
Salaries of Personnel
Fringe Ben6fits
Conirac{ual Services
Printing and Binding
Advertising
Utilities
Communications
lnsurance
Lease/Rent of Equipment
Travel and Training
Miscellaneous
Misc€llaneous Credits
Materials and Supplics
Capital
lnterest Obligations
Bond Costs Totals
Contingency
Total Operating Expenses
lncome (loaa)
Cunent Year Curront Year
Budget Year to Oate
s 7,061,000
793,017
7,854,017
493,216
343,145
3,774,0E6
1.500
1,500
4.000
9.050
19,000
3,000
6,600
27,M5
(325,000)
78.000
1.525.272
1.780,071
113.532
$ 6,854,308
122,513
6.976,E22
459,708
212,691
3,575,296
o/b
249
3,161
4,121
5,622
4.376
57,353
(316.637)
73.9E9
502,409
24E,84s
16,822_
89%
93%
71%
95%
45%
17%
79%
46%
30%
0%
66%
212%
97%
95%
33%
14P/n
0%
_-zJ.95.9].9-
358,891
165,544
2,637,169
371
3,044
1,E61
4,474
1,977
3.34
33,939
(292,7sgt
71,v4
't ,321.892
40E,E73
(218,188)
100,617
57,146
738,127
676
(122\
117
2,240
1,11E
(1 ,9771
1,032
23,413
(23,879)
2,U5
(819,282)
(160,029)
't6,E22
9 7,076,053 I Q21,745)118,957 3,556
7,854,017 4,878,681
$ $ 2,098,141
,1.939.785 (51,104)
s 2.2ss.226 $ (157,08s)
Schedule K
City ot S.lem, Vlrginia
S.lem Clvic Contlr
Statement of Oparatlons
For Twolve Uonthr Endlng Jun. 30, 2016
Operating RgYonrx3
Shows/r6ntals
Box oIfice shows
Catering and crncassions
Merchandise and commissions
Static advedising
Miscellaneous income
NCAA events
Salem Fair
Blue Ridge Music Festival
Total Operating Revenues
Opereting Erpemea
Salaries of personnel
Fringe benefits
Maintenanc€ and @ntractual services
Printing and binding
Advertising
Utilities
Communications
lnsurance
Travel and training
Miscellaneous
Show expense
NCM expense
Blue Ridge Music Festival
Materials and supplies
Capital
Total Operating Exp€nses
lncomo (lo!a) Beto]? Tran:far
Transters
lncome (lo$)
3.401 A9 3,937.682
(1,14s,354) (1,208,940)
1,145,331 1.145.3t1
-
-!----- /63 s85l
1 't 0% 1 ,053,1143 ',l ,7 14
88% 332,112 59,822
99% 166,755 (2,918)
23% 2,923 (2,115)
93% 31,184 16,086
957o 260.m7 (20,835)
1''t2% 32.652 (5,677)
78"/o 19,820 (4'147)
135% 17.'172 3,742
1\1vo 58,656 (2,002)
148yo 40,966 1,528,251
981l - 302,149
o% 1,484,613 (1,484,613)
91% 41,605 6,313
oolo 494,666 (494,666)
116% 4,036.574 (98,892)
(2.0E8.189) 879,249
100% 1,123.670 21.6U
Cuneni Yser
Budget
$ 385.0@
1,060,000
156.000
119,000
62,500
20,100
307,0@
142,W
10.000
Current Year
Year to Date
%ol
BudEet
114%
142%
114%
1351o
105%
30%
75%
1010h
23%
Pnor Year
Year to Osle
439,175
1,505,151
177,160
161,065
65.398
6,'1'17
228,740
143,685
2.250
$ 333,68s
134.880
73,906
73,781
17.7N
168,684
'1,145.669
Variance
t 105,490
1,505,151
42,279
87,159
(8,383)
(11.663)
228.740
(24.5971
(1,143,419)
2,262,1N 2,728,742 121% 1,948,385 780,356
957,639
443.320
164,680
3,500
51,000
2s2.285
24,000
20,000
15,500
56,1 14
1,060,000
307,000
52.4'.16
1,055.158
391.934
163.839
809
47,270
239,172
26.975
15,673
20,914
56,654
1.569,217
302.149
47.918
$ (964,519) $ 900,933
Cunent Year
Budget
$ 651,780
143.500
47,000
16,000
858,280
191.950
108,193
12,500
1 ,000
13,000
850
225
135,583
153,973
Current Year
Year to Date
ok of
Budget
109%
'luok
133%
88ok
Prior Year
Year to Date
Schedule L
Variance
I 52,162
67,088
14,011
1,'t 50
5,689
1.708
(241
255
7 ,628
Clty of Salem, Virginie
Sabm Catsring and Concoasions
Statomont of Operationg
For Twelve Months Ending Junc 30, 2016
Operating Rovonues:
Catgring
Concessions
Moyer Concessions
Salem High Concessions
Total Operating Revenuas
Operating Expenses:
Cateino
Salaries of personnel
Fringe b€nefits
Contraclual services
Printing and binding
Laundry and Cleaning
Communications
Travel and training
Miscellaneous
Materials and supplies
Capital
Total Catering Expenses
Concessions
Salaries of Personnel
Fringe Benefits
Miscellaneous
Malerials and Supplies
Total Concessions Expenses
Mover Concessions
Salaries of Porsonnel
Fringe Benelits
Contraclual services
Miscsllaneous
Materials and Supplies
Total Moyer Exp€nses
Sa/em H,bh Concossions
Salaries of Personnel
Fringe Benefits
Miscellaneous
Materials and Supplies
Total Salem Hlgh Expenses
lncome (loss)
$ 711,529
149,146
62,369
14,03/t
937,077
229,712
75,999
16,072
15.589
859
174.410
206,373
$ 659,067
81,458
48,355
12,8U
't 09%801,764 135,313
617 ,274
55,639
16,787
51,350
35,500
159,276
28,972
8,902
2,500
6,750
14,500
61 ,624
12,714
1,212
300
2,850
20,106
$-
719,013
't200/0
70o/o
't290/0
0o/o
120o/o
101%
0%
1290k
134o/o
0%
1
,1606
108%
1116/0
99%
1090/6
'10606
1260h
110o/o
100%
140o/o
119o/o
122o/o
139%
117%
0%
138%
132%
250,010
62,485
9,046
80
14,533
810
75
137 ,027
189,063
4,343
667,494
41,011
13,U2
28,7U
14,881
97 ,718
35,782
9,964
2,500
7,039
15,511
(20,2e8)
13,514
7 ,025
(80)
1,056
48
(75)
37,383
17,290
(4,343)
51 ,5'19
19,224
5,U7
22,26
23,6€4
70,802
675
(207].
(0)
2,437
1,740
60,235
18,68S
51,051
38,545
168,520
36,457
9.757
2,500
9,476
'17 ,251
75,44',1
17,636
4,976
3,2
,ar*
$ (52.451)
70,796 4,645
't1,947
3.268
24
3,687
'16,926
_s___Isrlgl _!______I9_
City of Sal.m, Viiginia
Hoalth lnruranca Fund
St tsmont of Royonuo3 and Erpstraaa
For Twslvc onth. Endlng Juno 30, 2016
Cun ntYsar Prrc€ntBudgot Y.erto D.te to Ort
Schedule M
Pdor Yoat
Yoar to D.te Varlancs
Beginning Fund Balance
Revenue
Premiums Paid - City
Premiums Paid - School
Premiums Paid - Retirees
lnt6resl Eamings
Miscellaneous
Total Year lo Dats RevonuEs
Expenses
Claims
Employee Health Clinic
Consulting Servicss
Misc€llaneous
Total Year lo Date Expsnses
Ending Fund B.l.nca
12,020,280 9.772.321
0 3 1,5.12,s55
E1o/o 10,617,187 (1,353,407)
98% 383,345 14,99r52oh 32,503 (1,56r)
81oA 11,1$,427 (r,371,306)
I 974,288 t e88,007
9,263,7E0
398,339
30.942
'Fund Balance was restated as a result of GASB 68.
$ - $ ?24'ssi .- s iJsepEl T--E35;fut
6,015,780 5,415,511 90% 5,690,162 (274,A71\5.284,000 4,449,533 8AoA 4,574,843 (125,310)715,000 713,425 10006 682,993 N,4325,500 't2,376 2250h 10,513 1,E63
12,O20,2EO 10,sS0,925 88% 10,95E,531 (367,606)
11,496,406
407,274
59,30057,300 79,260 1380/o 110,592 (31,332)
rrEM#54
9167-a&-tb
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CIIAPTER 106, Article II District
Regulations, Section 106-21 8.2(BX5), pertaining to automobile rental/leasing.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGNIA, thAt
Section 106-218.2(BX5), Article II, Chapter 106, of the CODE OF THE CITY OF SALEM,
VIRGINIA, be amended, revised, and reordained to read as follows:
CHAPTER 106
ARTICLE II DISTRICT REGULATIONS
SECTION 106-218 LM-LIGHT MANUFACTURING DISTRICT.
Sec. 106-218. - LM-Light manufacturing district.
Sec. 106-218.1. - Statement ofintent.
The LM Light Manufacturing District is created to establish and preserve areas within the city
that are suitable for business and light industrial uses. LM Light Manufacturing districts are the
location of a significant portion of the city's employment base. The district allows a wide variety
of industrial and warehouse uses and activities that occur primarily within enclosed structures,
with minimal or no environmental impacts associated with smoke, odor, and noise.
Sec. 106-21 8.2. - Permitted uses.
(B) The following uses are permitted by special exception in the LM Light Manufacturing
District, subject to all other applicable requirements contained in this chapter. An asterisk
(*) indicates that the use is subject to additional, modified or more stringent standards as
listed in Article III, Use and Design Standards.
l. Agricultural Use Types
(None)
2. Residential Use Types
Q.{one)3. Civic Use Types
(None)
4. ffice Use Types
(None)
5. Commercial Use Types
Athletic Instruction Services
Automobile Rental./Leasing
All ordinances or parts of ordinances in conflict with the provisions ofthis ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, t}te same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
lsl
Mayor
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
IEM# 5B
pg15 8-aa_tu
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, Article II District
Regulations, Section 106-220.2(BX5), pertaining to automobile rentaVleasing.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that
Section 106-220.2(8)(5), Arricle II, Chapter 106, of the CODE OF THE CITY OF SALEM,
VIRGINIA, be amended, revised, and reordained to read as follows:
CHAPTER 106
ARTICLE II DISTRICT REGULATIONS
SECTION 106-220 HM - HEAVY MANUFACTURING DISTRICT.
Sec. 106-220. - HM-Heavy manufacturing district.
Sec. 106-220.1 . - Statement of intent.
The HM Heavy Manufacturing District is created to establish and preserve areas within the city
that are suitable for business and more intensive industrial uses. The district allows a wide
variety of intensive industrial and warehouse uses. Manufacturing activities and uses within the
district occur primarily within enclosed structures, but uses have significant outdoor storage
needs.
Sec. 106-220.2. - Permitted uses.
(B) The following uses are permitted by special exception in the HM Heavy Manufacturing
District, subject to all other applicable requirements contained in this chapter. An asterisk
(*) indicates that the use is subject to additional, modified or more stringent standards as
listed in Article III, Use and Design Standards.
1. Agricultural Use Types
(None)
2. Residential Use Types
(None)
3. Civic Use Types
(None)
4. Ofiice Use Types
(None)
5. Commercial Use Types
Athletic Instruction Services
Automobile Rental/Leasing
Recreational Vehicle Sales and Service *
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
lsl
Mayor
ATTEST:
James E. Taliafeno, II
Clerk of Council
City of Salem, Virginia
rrru + 5c
pa6 B_&a_19
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, Article III Use &
Design Standards, Section 106-304 pertaining to manufactured home parks.
BE IT ORDAINED BY THE COLTNCIL OF THE CITY OF SALEM, VIRGINIA, thAt
Section 106-304, Article III, Chapter 106, of the CODE OF THE CITY OF SALEM, VIRGINIA,
be amended, revised, and reordained to read as follows:
CHAPTER 106
ARTICLE III USE & DESIGN STANDARDS
SECTION 106.304 MANUFACTURED HOME PARKS
Sec. 106-304.9. - Manufactured home parks.
(A) Approval Process:
l) Manufactured home parks shall only be allowed in Manufactured Home Park Districts
(Mrf).
Z) is+ine
is
ehapter. All requests for MHP districts shall be considered conditional rezoning requests
and shall require an amendment to the official zoning map pursuant to the
provisions of this chapter.
3) If Council approves a new or expanded MHP district the applicant shall submit a site plan
in accordance with section 106-400 of this chapter. The submitted site plan shall be approved
by the city prior to commencing development of the park.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
ls/
Mayor
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
IEM# 5D
DAIE
g-aa-lto
AN ORDNANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, Article IV
Development Standards, Section 106-402 pertaining to buffer yards.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, thAt
Section 106-402, Table 1, Chapter 106, of the Code of the City of Salem, Virginia, be amended,
revised, and reordained to read as follows:
CHAPTER 106
ARTICLE IV DEVELOPMENT STANDARDS
SECTION 106-402 BUFFER YARDS
Sec. 106-402.3. - Buffer Yards.
Buffer yards containing specified screening and plantings shall be required between
zoning districts of different intensities as shown in Table 1. For each required buffer
type, the developer ofthe site shall choose which option to install. Buffer yards shall
be installed in the higher intensity zoning district.
Required buffer yards shall be located such that they provide a visual and physical
barrier between abutting zoning districts of different intensities and shall buffer and
screen all exterior storage, service, refuse, maintenance, repair, processing, salvage,
parking, and other similar areas. No use of the site may be extended beyond the
required buffer yard.
(C) Required buffer yards shall not be located on any portion of any existing or dedicated
public or private street or right-of-way, shall not obstruct the visibility of traffic
circulation, and shall not interfere with the use ofadjoining properties.
(A)
(B)
Table I Adjoining Zoning
AG RSt'IL\1F MHP RB DBT)TBT)HBT)BCf)LM HM CUf)PUf)
Site Zonins Category of Buffer Yard Required
tuMf ll R R
MI If ll B ll B B B
RI]B tl R B
DBI)R B B B B R
TBT)B u B I B R
IIIlI)R B B B B ll ll
BCT)ti B R F B B R
Ll'4 c C C C c C
IIM C C C c C C
CUD B+li1 B+B+B+B+B+B+B+B+B+
PL]D
Type of
Buffer Yard Option 1 Option 2
A Six-foot screening Five-foot buffer yard, one row of
evergreen shrubs
B
Eight-foot buffer yard, one row of small evergreen
trees, one row of evergreen shrubs
15-foot buffer yard, one row of
small evergreen trees
C
l5-foot buffer yard, one row of large evergreen
trees, one row of small evergreen trees
2s-foot buffer yard, one row of
large evergreen trees
t ttqfferiry itnd scte
(D) Required buffer yards, including screening and plantings shall be in place at the time of any
occupancy or use ofthe property. Required plantings may be installed at the beginning ofthe
first opportune planting season after any occupancy or use ofthe property.
(E) The buffer yard shall be reserved solely for screening and plantings, except for required
pedestrian or vehicular access driveways to the propeny, passive recreation areas, or
pedestrian or bicycle trails, which can be accommodated in a manner that preserve t}re
intended screening function between abutting zoning districts of different intensities. In no
case shall any portion ofa required buffer yard be used for parking, service, refuse, storage,
maintenance, or any other use that impairs the intended buffer function.
(F) The property owner or lessee shall have the responsibility to continuously maintain the
required buffer yards, screening and plantings such that they continue to meet the specified
standards and intent of this section. All materials shall present an attractive appearance and
be of durable construction.
All ordinances or parts of ordinances in conflict with the provisions ofthis ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
ls/
Mayor
ATTEST:
James E. Taliafeno, II
Clerk of Council
City of Salem, Virginia
IEM#-5E-
DATE 8-a}-ltp
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, Article IV
Development Standards, Section 106-402 pertaining to the maintenance of landscaping'
BE IT ORDAINED BY THE COTJNCIL OF THE CITY OF SALEM, VIRGINIA, thAt
Section 106-402, Chapter 106, ofthe CODE OF THE CITY OF SALEM, VIRGINIA, be amended,
revised, and reordained to read as follows:
CHAPTER 106
ARTICLE IV DEVELOPMENT STANDARDS
SECTION 106.402 MAINTENANCE OF LANDSCAPING
Sec. 106-402.17. - Maintenance of landscaping.
A. The owner, tenant and their agents, ifany, shall bejointly and severel y responsible for
the maintenance of all provided landscaping required by this chapter, or under the
terms of any other development approvals, or shown on an approved site p lan. All
landscaped areas shall be kept free from refuse and debris and in good condition so as
to present a healthy, neat and orderly appearance. Failure to maintain such
landscaping shall be deemed a violation of this chapter.
B. All landscaped areas shall be provided with a readily available water supply with at
least one outlet located within 150 feet ofall planted areas. Drip-type or similar
automatic irrigation systems are en€ou+&gd required for sites over one acre.
C. All required or provided trees, shrubs, ground covers and other plant materials must be
replaced during the first opportune planting season ifthey die or become unhealthy
because ofaccidents, drainage problems, disease or other causes.
D. In the event that any required landscaping material shown on the plan is
subsequently replaced, the new material shall generally conform to the original
approved landscape plan, or an approved amended plan, with respect to size and
characteristics ofthe plantings. In applying this provision, the degree and manner
in which the existing landscaping on the site has grown and matured shall be
taken into consideration .
E. Trees shall not be trimmed or topped so that advertisement signs may be visible. Trees
shall instead be allowed to grow and at the appropriate time, the crown may be lifted.
All ordinances or pa(s ofordinances in conflict with the provisions of this ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
lsl
Mayor
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
IEM# 6A
Your Community. Your Times.
Roanoke Times Order Confirmation for Ad ffi000372143{'l
Ad Gontent P,oot ActualSize
[oflcE 0t PuBuc HEtnilG
Iotlce Is her.by given to all interest€d
persons that tna Council ol the City ot
Salem, at its reguhr me€ting on August
22, 2otq at 7:30 p. 1-, in council
chanbers ot th€ City Hall, l1a l{ofth
Broad strcet, in the City of salem,
vlrglni! wlll hold a public h€.rlnq to
consl<ler tlre sale ol tn€ Pmpcny
lo.rted ar Il3 corporate glvd., salem,
Virsirlh, T.r Map t l4*r-a, conslstlng
Questions concerning th. prcpos.d
eh may b. addns!.d to th. offlc. of
th. cfty MrnaEer, clty Hall, 1ra [orth
Eroad Strecl S.lelrl vlrgini.. !t 375-
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At said headng. partles in interen and
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h€ard relative to th€ srid request.
THECOUITC|LOf Il{E
CITYOFSALEM, VIRGIIIIA
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(372r€)
THE ROANOKE TIMES
roanoke.com r pa6 6-&^\ra
8/10/2016 4:15:07PM
fiEM#-bB
DATE 8-aa-lb
AN ORDINANCE REITERATING FINDINGS AS TO THE WESTERN VIRGINIA
REGIONAL INDUSTRIAL FACILITY AUTHORITY AND AUTHORIZING
EXECUTION OF FIRST AMENDED AND RESTATED AGREEMENT CREATING
SUCHAUTHORITY
WHEREAS, pusuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of
Title 15.2 of the Code of Virginia oi 1950, as amended (the "Act") the goveming bodies of
Botetourl Count, Franklin County, Roanoke County, the City ofRoanoke, the City ofSalem and
the Town of Vinton (the "Member Localities") each adopted an ordinance for the creation ofthe
Westem Virginia Regional Industrial Facility Authority (the "Authority") in order to enhance the
economic base ofeach such locality through the developing, owning and operating ofone or
more facilities on a cooperative basis; and
WHEREAS, pursuant to the Act such ordinances were filed with the Secretary of the
Commonwealth and the Secretary of the Commonwealth has issued his certificate as to such
filing; and
WHEREAS, such ordinances also authorized the execution of an agreement establishing
the respective rights and obligations of the Member Localities with respect to the Authority
consistent with the provisions of the Act (the "Originat Agreement") which Original Agreement
was duly executed on behalf of each Member Locality and was entitled "Agreement Creating the
Westem Virginia Regional Industrial Facility Authority"; and
WHEREAS, each Member Locality desires to amend and restate the Original Agreement
to clarify and amend the Original Agreement in accordance with the aftached First Amended and
Restated Agreement Creating the Westem Virginia Regional Industrial Facility Authority (the
"First Amended and Restated Agreement"); and
WHEREAS, the Act defines facilities as including real estate and improvements for
manufacturing, warehousing, distribution, office or other industrial, residential, recreational or
commercial purposes.
THEREFORE, BE IT ORDAINED BY THE IBOARD OF SUPERVISORS/CITY
CoUNCIL/TOWN COUNCILI OF THE [COUNTY OF BOTETOURT/COUNTY OF
FRANKLIN/COUNTY OF ROANOKE/CITY OR ROANOKE/CITY OF SALEM/TOWN
OF VINTONI, VIRGINIA AS FOLLOWS:
1. It is reiterated that the name of the Authority is the Westem Virginia Regional
Industrial Facility Authority.
2. It is reiterated that the member localities of the Authority are Botetourt
County, Franklin County, Roanoke County, the City of Roanoke, the City of
Salem and the Town of Vinton.
3. It is reiterated that the economic growth and development of the City of Salem
and the comfort, convenience and welfare of its citizens require the
development of facilities as defined in the Act and that joint action through a
regional industrial facility authority by the Member Localities will facilitate
the development of the needed facilities.
4. The City Manager is authorized to execute the First Amended and Restated
Agreement establishing the respective rights and obligations of the Member
Localities with respect to the Authority consistent with the purposes of the Act
in substantially the form attached hereto and to take any other actions
confirming the creation of the Authority.
NOW, THEREFORE, this ordinance shall be in full force and effect ten (10) days after
its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
James A. Martin -
William D. Jones -
Jane W. Johnson -
John C. Givens -
Byron Randolph Foley -
Passed:
Effective:
Byron Randolph Foley
Mayor
ATTEST:
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
lsl
FIRST AMENDED AND RESTATED AGREEMENT CREATING THE
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY
WHEREAS, the Virginia Regional Industrial Facilities Act, Chapter 64, Title 15.2,
Section 15.2-6400, et seq., Code of Virginia, 1950, as amended (the "Act") was enacted by the
General Assembly of the Commonwealth of Virginia to enhance the economic base for member
localities ofa regional authority by actions ofsuch an authority to develop, own, and operate one
or more facilities on a cooperative basis involving its authority member localities, and
WHEREAS, the exercise of the power granted by the Act is to be in all aspects for the
benefit of the inhabitants of the geographic region included within the Member Localities, as
defined below (the "Region") for the increase of their commerce, and for the promotion of their
safety, health, welfare, convenience and prosperity; and,
WIIEREAS, the Member Localities (as defined below) have determined that joint action
through a regional industrial facility authority will facilitate the development of needed and
desired industrial and commercial facilities in the Region; and
WHEREAS, pursuant to the Act, the goveming bodies of the County oi BotetoW, the County
of Franklin, the County of Roanoke, the City of Roanoke, the City of Salem and the Town of
Vinton (each, a "Member Locality" and collectively, the "Member Localities") have created,
by adoption of concurrent ordinances, the Westem Virginia Regional Industrial Facility
Authority (the "Authority") for the purpose of enhancing the economic base for the Member
Localities by developing, owning, and operating one or more facilities on a cooperative basis
involving its Member Localities, which concurrent ordinances were filed with the Secretary of
the Commonwealth causing the creation of the Authority ; and
WHEREAS, the Member Localities entered into an "Agreement Creating the Westem
Virginia Regional Industrial Facility Authority" dated as of December ll, 2013 (the "Original
Agreement") establishing and describing the respective rights and obligations of the Member
Localities with respect to the Authority and the Member Localities now desire to enter into this
Amended and Restated Agreement Creating the Westem Virginia Regional Industrial Facility
Authority (this "Agreement") to clarify, amend, restate and replace the Original Agreement
with this Agreement.
NOW THEREFORE, in consideration of the mutual promises of the parties and other
good and valuable consideration the Member Localities hereto amend, restate and replace the
Original Agreement with this Agreement as follows:
ARTICLE I.
NAME AND OFFICE
The name of the authority shall be the Westem Virginia Regional Industrial Facility
Authority and the address of its offrce is C/O Roanoke Regional Partnership, 111 Franklin Road,
S.E., Roanoke, VA 2401 1.
ARTICLE II.
PARTIES TO THE WESTERN VIRGINIA REGIONAL
INDUSTRIAL FACILITY AUTHORITY AGREEMENT
The initial Member Localities of the Authoritv are:
Botetourt County, Virginia
Franklin County, Virginia
Roanoke County, Virginia
Roanoke City, Virginia
Salem City, Virginia
Town of Vinton, Virginia
The goveming body of each of the Member Localities shall appoint members to the
Authority pursuant to Section 15.2-6403 (A) of the Act. Each of the Member Localities shall
appoint two (2) members to the Authority. The members of the Board shall be elected in
accordance with Article IV hereol
Each Member Locality may appoint two altemate board members, to be selected in the
same manner as board members and shall perform all duties including voting in the member's
absence. Each board member, and altemate, of the Authority before accepting their appointment
and begin discharge of their office duties, shall take and subscribe to the oath prescribed in
Section 49-1 of the Code of Virginia, 1950, as amended.
At any time subsequent to the creation of this Authority, the membership of the Authority
may, with the approval of the Authority Board, be expanded to include any locality within the
region that would have been eligible to be an initial member. The governing body of a locality
seeking to become a member shall evidence its intent to become a member by adopting an
ordinance proposing to join the Authority that conforms, to the requirements consistent with
Section 15.2-6402, clauses i, ii, iii and iv ofthe Code of Virginia.
ARTICLE III.
FINDING; PURPOSE; AND GOVERNMENTAL
FUNCTIONS O[' THE AUTHORITY
Member Localities agree that this Authority has been established for the following
purpose and function.
1. The Member Localities agree that the economy of the Region has not kept pace
with the rest of the Commonwealth. The respective individual Member Localities may lack the
financial resources to assist in the development of economic development projects and the
creation of the Authority provides a mechanism for the Member Localities to cooperate in the
development of facilities which will assist the Region in overcoming this barrier to economic
growth.
2. The exercise of the powers granted by the Act shall be in all aspects for the
benefit of the inhabitants of the Region for the increase oftheir commerce, and for the promotion
of their safety, health, welfare, convenience and prosperity. The Authority shall be nonprofit and
2
no part of its eamings remaining after payment of its expenses and fulfillment of commitments in
furtherance of the Authority's purposes shall inure to the benefit of any individual, firm or
corporation, and if the Authority is dissolved in accordance with the provisions of the Act the
title to ali funds and other property owned by the Authority shall vest in the Member Localities
which have contributed to the Authority in proportion to their respective contributions as
provided by the Act.
3. The Act provides the six Member Localities with many powers by which the
Member Localities may interact as one body or as individual participating groups consisting of
one or more Member Localities of the Authority which the members believe will give each local
govemment an opportunity to establish successful partnerships for the development of economic
projects which will serve the region.
ARTICLE IV.
BOARD OF THE AUTHORITY
All powers, right and duties conferred by the Act, or other provisions of law, upon the
Authority shall be exercise by a Board of Directors (the "Board"). The Board shall consist of two
board members from each Member Locality. The goveming body of each Member Locality shall
appoint two board members to the Board. Any person who is a resident of the appointing
Member Locality may be appointed to the Board. Except for the provision for staggered terms
for the initial board members as provided hereinafter, each board member of the Board shall
serve for a term of four years and may be reappointed for as many terms as the goveming body
desires. During the establishment of the Authority, the Member Localities agree to stagger telms.
Each goveming body shall appoint their initial board members to serve and designate one of its
board members to serve for two years and the other board member to serve for lour year terms.
After the initial appointment of these board members, each succeeding director shall serve four
year terms. Ifa vacancy occurs by reason of death, disqualification or resignation, the goveming
body of the Member Locality that appointed the Authority board member shall appoint a
successor to fill the unexpired term.
The goveming body may appoint up to two altemate board members. Altemates shall be
selected in the same manner as board members, and may serve as an altemate for either board
member from the Member Locality that appoints the altemate. Altemates shall be appointed for
terms that coincide with one or more of the board members from the Member Locality that
appoints the altemate. If a board member is not present at a meeting of the Authority, the
altemate shall have all the voting and other rights of the board member not present and shall be
counted lor purpose of determining a quorum.
Each board member of the Authority before entering upon the discharge of the duties of
his office shall take and subscribe to the oath prescribed in Section 49-1, Code of Virginia, 1950,
as amended.
A quorum shall exist when a majority of the Member Localities are represented by at
least one board member. The affirmative vote of a quorum of the Board shall be necessary for
any action taken by the Board. No vacancy in the membership of the Board shall impair the right
3
ofa quorum to exercise all rights and perform all duties of the Board. The Board shall determine
the times and places of its regular meetings, which may be adjoumed or continued without
further public notices, from day to day or from time to time or from place to place, but not
beyond the time fixed for the next regular meeting, until the business before the Board is
completed.
Board special meetings shall be held when requested by board members of the Board
representing two or more Member Localities. A request for a special meeting shall be in writing,
and the request shall specif, the time and place of the meeting and the matters to be considered
at the meeting. A reasonable effort shall be made to provide each board member with notice of
any special meeting. No matter not specified in the notice shall be considered at such special
meeting, unless all the board members are present. Special meetings may be adjoumed or
continued, without further public notice, from day to day or from time to time or from place to
place, not beyond the time fixed for the next regular meeting, until the business before the Board
is completed.
The Board shall elect from its membership a chair, vice chair, treasurer, and secretary for
each calendar year. The Board may also appoint an executive director and staff who shall
discharge such functions as may be directed by the Board. The executive director and staff may
be paid from funds received by the Authority.
No board member shall receive compensation.
The Board promptly following the close of the fiscal year (July 1 thru June 30), shall
submit an annual report of the Authority's activities of the preceding year to the goveming
bodies of the Member Localities. The Annual Report shall set forth a complete operating and
financial statement covering the operation of the Authority during such reporting year.
The Board may establish dues or other annual financial fees as may be approved by all
Member Localities.
ARTICLE V.
POWERS OF THE AUTHORITY
The Authority is vested with the powers ofa body corporate, including the powers to sue
and be sued in its own name, plead and be impleaded, and adopt and use a co lmon seal and alter
the same as may be deemed expedient.
The Authority shall be vested with all powers and authority to the fullest extent allowed
under the Act as it currently exists or may be amended. These powers currently include the
power to:
1. Adopt bylaws, rules and regulations to carry out the provisions ofthe Act.
2. Employ, either as regular employees or as independent contractors, consultants,
engineers, architects, accountants, attomeys, financial experts, construction experts and
4
personnel, superintendents, managers and other professional personnel, personnel, and agents as
may be necessary in the judgment ofthe authority, and fix their compensation.
3. Determine the location ol develop, establish, constmct, erect, repair, remodel,
add to, extend, improve, equip, operate, regulate, and maintain facilities to the extent necessary
or convenient to accomplish the purposes ofthe Authority.
4. Acquire, own, hold, lease, use, sell, encumber, transfer, or dispose of, in its own
name, any real or personal property or interest therein.
5. Invest and reinvest funds ofthe authority.
6. Enter into contracts of any kind, and execute all instruments necessary or
convenient with respect to its carrying out the powers of the Act to accomplish the purpose of the
Authority.
7. Expend such funds as may be available to the Authority for the purpose of
developing facilities, including but not limited to (i) purchasing real estate; (ii) grading sites; (iii)
improving, replacing and extending water, sewer, natural gas, electrical and other utility lines;
(iv) constmcting, rehabilitating, and expanding buildings; (v) constructing parking facilities; (vi)
constructing access roads, streets, and rail lines; (vii) purchasing or leasing machinery and tools;
and (viii) making any other improvements deemed necessary by the Authority to meet its
objectives.
8. Fix and revise from time to time and charge and collect rates, rents, fees, or other
charges for the use ofthe facilities or for services rendered on connection with the facilities.
9. Borrow money from any source for any valid purpose, including working capital
for its operations, reserve funds, or interest, mortgage, pledge, or otherwise encumber the
property or funds of the Authority, and contract with or engage the services of any person in
connection with any financing, including financial institutions, issuers of letter of credit, or
insurers.
10.Issue bonds under the Act.
11. Accept funds and property from the Commonwealth, person, counties, cities, and
towns and use the same for any of the purposes for which the authority is created.
12. Apply for and accept grants or loans ofmoney or other property from any federal
agency for any of the purposes authorized in the Act and expend or use the same in accordance
with the directions and requirements attached thereto or imposed thereon by any such federal
agency.
13. Make loans or grants to, and enter into cooperative arrangements with, any
person, partnership, association, corporation, business or govemmental entity in furtherance of
the purpose of the Act, for the purposes of promoting economic and workforce development,
5
provided that such loans or grants shall be made only from revenues of the Authority that have
not been pledged or assigned lor the payment of any of the Authority's bonds, and to enter into
such contracts, instruments and agreements as may be expedient to provide for such loans, and
any security therefor. The word "revenues" as used includes gants, loans, funds and property, as
enumerated herein.
14. Enter into agreements with any other political subdivision of the Commonwealth
forjoint or cooperative actions in accordance with Section 15.2-1300, Code of Virginia, 1950, as
amended.
15. Do all things necessary or convenient to carry out the purposes ofthe Act.
ARTICLE VI.
PARTICIPATION AGREEMENTS FOR INDUSTRIAL FACILITIES
The Authority may enter into participation agreements with one or more Member
Localities by which industrial facilities may be constructed and developed in the Region
("Participation Agreements") Such Participation Agreements may include participation by
public and private entities not Member Localities of the Authority.
Each Member Locality may consider its terms in the participation in each proposed
project. The cost for such Participation Agreements and any remuneration from the creation ofa
Participation Agreement shall only be shared by the Member Localities that participate in the
Participation Agreement in accordance with the pa(icipating agreements for that project. The
Authority may from time to time finance an economic development project (a "Project")
pursuant to a Participation Agreement tlrough the issuance ofnotes and bonds by the Authority
("Bonds"). Such Bonds shall be limited obligations ofthe Authority to be paid solely from
revenues and receipts ofthat particular economic development Project and from revenues that
may be received pursuant to any Participation Agreement or other agteement related to the
Project being financed, and may be secured by collateral encumbered or pledged in support of
the financing ("Project Based Financing"). Project Based Financing is approved and
consented to by the Member Localities. Any individual Member Locality may, at its discretion
and as allowed by law, choose to enter into or not enter into a specific Project Based Financing
arrangement in support of any particular Project. Any Member Locality not entering into an
agreement in support ofa Project shall have no monetary obligation or other duty or
responsibility in relation to that Project.
ARTICLE VII.
DONATIONS TO AUTHORITY; REMITTANCE OF TAX REVENUE
1. Member Localities are hereby authorized to lend, or donate money or other
property to the Authority for any of its purposes. The Member Locality making the grant or loan
may restrict the use of such grants or loans to a specific facility owned by the Authority, within
or without that Member Locality.
6
2. The goveming body of the Member Locality in which a facility owned by the
Authority is located may direct, by resolution or ordinance that all tax revenues collected with
respect to the facitity shall be remitted to the Authority. Such revenues may be used for the
payment of debt service on bonds of the Authority and other obligations of the Authority
incurred with respect to such facility. The action of such goveming body shall not constitute a
pledge of the credit or taxing power of such Member Locality.
ARTICLE VIII.
REVENUE SHARING AGREEMENTS
Notwithstanding the requirements of Chapter 34 of Title 15.2 of the Code of Virginia
(Section 15.2-3400 et seq.),the Member Localities may agree to a revenue and economic growth
sharing arrangement with respect to tax revenues and other income and revenues generated by
any facility owned by the Authority. The obligations ofthe parties to any such agreement shall
not be construed to be debt within the meaning of Articles VII, Section 10, ofthe Constitution of
Virginia. Any such agreement shall be approved by a majority vote of the goveming bodies of
the Member Localities reaching such an agreement, but shall not require any other approval.
ARTICLE IX.
BOND ISSUES
The Authority may at any time and from time issue bonds for any valid purpose,
including the establishment of reserves and the pal,rnent of interest. According to the Act,
"bonds" includes notes of any kind, interim certificates, refunding bonds or any other evidence
of obligation. Any such bonds issued pusuant to the Act shall comply with all terms and
conditions identified in Sections 15.2-6409,15.2-6410, 15.2-6411 and 15.2-6412 of the Code of
Virginia.
ARTICLE X.
ACCOUNTS AND RECORDS
The accounts and records of the Authority showing the receipt and disbursement of flurds
from whatever source derived shall be in such form as the Auditor ofPublic Accounts prescribes,
provided that such accounts correspond as nearly as possible to the accounts and records for such
matters maintained by corporate enterprises. The accounts and records of the Authority shall be
subject to audit pursuant to Section 30-140, and the costs of such audit services shall be bome by
the authority. The Authority's fiscal year shall be the same as the Commonwealth's.
ARTICLE XI.
DISSOLUTION OF' AUTHORITY
Any Member Locality of the Authority may withdraw from the Authority (i) upon
dissolution of the authority as set forth herein or (ii) with majority approval of all other Member
Localities of the Authority, upon a resolution adopted by the goveming body of such Member
Locality and after satisfaction as such Member Locality's legal obligation, including repayment
7
of its portion of any debt increased with refund to the Authority, or after making contractual
provisions for the repayment of its portion of any debt incurred with refund to the Authority, as
well as pledging to pay any general dues for operation of the Authority for the current and
preceding fiscal year following the effective date of withdrawal.
No Member Locality seeking withdrawal shall retain, without the consent of a majority of
the remaining Member Localities, any rights to contributions made by such Member Locality, to
any property held by the Authority or to any revenue sharing as allowed by the Act.
Upon withdrawal, the withdrawing Member Locality shall also retum to the Authority
any dues or other contributions refunded to such Member Locality during its membership in the
Authority.
Whenever the Board determines that the purpose for which the Authority was created has
been substantially fulfilled or is impractical or impossible to accomplish and that all obligations
incurred by the Authority have been paid or that cash or sufficient amount of approved securities
has been deposited for their repayment, or provisions satisfactory for the timely payment of all
its outstanding obligations have been arranged, the Board may adopt resolutions declaring and
finding that the Authority shall be dissolved.
Appropriate attested copies of such resolutions shall be delivered to the Govemor so that
legislation dissolving the Authority may be introduced in the General Assembly. The dissolution
ofthe Authority shall become effective according to the terms of such legislation. The title to all
funds and other property owned by the Authority at the time of such dissolution shall vest in the
Member Localities which have contributed to the Authority in proportion to their respective
contributions.
ARTICLE XII.
AUTHORITY OPERATIONS
The Member Localities shall establish and approve By-laws by which the Authority shall
be operated for the benefit of all Member Localities. The Authority may also establish Policies
and Procedures and/or a User Agreement in order to manage its daily operations.
ARTICLE XIII.
MISCELLANEOUS
The parties to this Agreement shall have the right to amend from time to time any of this
Agreement's terms and conditions consistent with the provisions of the Act and other applicable
law, provided that all amendments shall be in writing and shall be signed by or on behalfofeach
party to this Agreement.
The title of and article headings in this Agreement are solely for convenience of reference and
shall not constitute a part of this Agreement nor shall they affect its meaning, construction or
effect.
8
This Agreement may be executed in any number of counterparts, each of which shall be an
original and all of which together shall constitute but one and the same instrument. This
Agreement shall amend and supersede the Original Agreement.
If any clause, provision or section of this Agreement shall be held illegal or invalid by
any court, the illegality or invalidity of such clause, provision or section shall not affect the
remainder of this Agreement which shall be construed and enforced as if such illegal or invalid
clause, provision or section had not been contained in this Agreement. If any agreement or
obligation contained in this Agreement is held to be in violation of law, then such agreement or
obligation shall be deemed to be the agreement or obligation of the parties hereto only to the
extent permitted by law.
IN WITNESS WHEREOF, the goveming bodies identified, by authorized action, have
caused this Agreement to be executed and their respective seals to be affixed hereto and attested
by their respective clerks or secretaries commencing on this _ day of _,2016.
SIGNATURE PAGES OF MEMBER LOCALITIES TO FOLLOW.
9
ATTEST:COUNTY OF ROANOKE, VIRGINIA
By:
Printed Name and TitlePrinted Name and Title
APPROVED TO FORM:
Roanoke County Attorney
10
ATTEST:
Botetourt County Attorney
COUNTY OF BOTETOURT, VIRGINIA
R'-
Printed Name and TitlePrinted Name and Title
APPROVED TO FORM:
ll
ATTEST:CITY OF ROANOKE, VIRGINIA
By:
Printed Name and TitlePrinted Name and Title
APPROVED TO FORM:
Roanoke City Attorney
12
ATTEST:CITY OF SALEM, VIRGINIA
By,
Printed Name and Title
APPROVED TO FORM:
Printed Name and Title
Salem Ciff Attorney
13
ATTEST:COLTNTY OF FRANKLIN, VIRGINIA
By:
Printed Name and TitlePrinted Name and Title
APPROVED TO FORM:
Franklin County Attorney
l4
ATTEST:TOWN OF VINTON, VIRGINIA
By:
Printed Name and Title
APPROVED TO FORM:
Printed Name and Title
Vinton Town Attorney
15
LIS > CoC: of Virginia > 22.1-29'l ITEM
DATE
*_6c
R-nn-L) O6L llP
Prev I next
g 22.1-29.l.Public hearing before appointment of school board members'
At least seven days prior to the appointment of any school board member pursuant to the provisions of this chapter,
of $$ rS.z-+ro, 15.2:531, 15.2-627 or. $ rS.Z-e3i, or of any municipal charter, the appointing authority.shall hold one
or more public hearings to receive the views of .itir.nt within the school division. The appointing authority shall
cause public notice to ir"gir"" ut least ten days prior to qy hearing by publication in a newspaper having a general
circulation within the school division. No nominee or applicant whose name has not been considered at a public
hearing shall be appointed as a school board member'
(1985, c.423;1987, c. 430.)
pggy lnext I oewsearch ltableof conteats f nome
SALE VA
IEM#-GD.-
DATE I -oa-lb
Offce of the City Clerk
August 22,2016
Council ofthe City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing reappointments and vacancies on various boards and
commissions:
Economic Development Committee
Roanoke Valley -Alleghany Regional
Commission
Western Virginia Regional lndustrial Facility
Authority
Replacement for Jim Chisom - recommendation to
appoint Councilman James Martin.
Recommend reappointing Melinda Payne for three-
years, with a term ending June 30, 2019.
Recommend reappointing Benjamin Tripp as an
alternate for Melinda Payne. (Term ended Feb 3, zo:.6.)
Board of Zoning Appeals
Board of Appeals (USBC Building Code)
Convention & Visitors Bureau
Economic Development Authority
Fair Housing Board
Fine Arts Commission
Planning Commission
Roanoke Valley -Alleghany Regional
Commission
Roanoke Valley Greenway Commission
Need one full member and three alternate members,
five year terms.
Need one full term member and three alternates, five-
year terms.
Need one full member, no term limit.
Need one full term member, four-year term.
Need two full members, three-year terms.
Need allfull members, four-year terms.
Need one full term member
Need a Councilmember to replace Lisa Garst, term
ends 6-3o-zor8.
Need one fullterm member, Morris Elam, Jr. (Term
ended May 26, zo16.)
Sincerely,
James E. Taliafeno, II
Assistant City Manager and Clerk of Council
Attachment
Board or Commission Recommenddtion
Vacancies with Candidates
Vacancies
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
Pat MacDonald
David Wells
Linda Franke
AT LARGE MEMBERS:
Vic Boddie
Bruce N. Thomasson
Gregory Hamilton
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
MEMBER EXPIRATION OF TERM
Partnershio for a Livable Roanoke Vallev
Term of Office: Unlimited
James E. Taliaferro, ll
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit
Name
Rosie Jordan
James E. Taliaferro, ll
Carolyn Minix
Cheryl Wilkinson
Parent Rep Open
Joyce Earl
Randy Jennings
Darryl Helems
Derek Weeks
Debbie Sams
Dr. Stephen Richerson
ECONO[iIIC DEVELOPI\iIENT AUTHORITY
Term of Office: 4 years
William Q. Mongan
C. Wayne Adkins
J. David Robbins
Judith F. Hagadorn
Joseph E. Yates, Jr.
Dale P. Lee
Bruce Porter
(resigned as of Oclober 5, 2015)
ECONOMIC DEVELOPMENT COMMITTEE
No Terms, no alternates
Jane Johnson (Vacancy)
Kevin Boggess James Taliaferro
Melinda Payne Benjamin Tripp
Mary Ellen Wines Judy Hough
FAIR HOUSING BOARD
Term of Office: 3 years
Kathleen H. Manson
Joseph Harris, ll
(did not .espond to written request for re-appt)
Joseph Kyle, lll 7-01-13
(did not respond to written request for re-appt)
12-31-18
12-31-16
12-31-17
12-31-15
12-31-17
12-31-18
1-01-17
1-0'l-18
1-01-20
1-01-19
1-01-16
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand
Robert S. Fry, lll
David A. Botts
Nathan Routt
Greg Lewis
(will not accept reappointment)
ALTERNATES:
Frank Sellers
Vacant
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel lngram
N. Jackson Beamer, lll
David A. Prosser
Nancy Duffy
Gill R. Roseberry
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham
David E. Derr
Winston J. DuBois
Gary Lynn Eanes
Robin R. Dearing
(will not accept reappointment)
Alternate
Tammy Todd
Benjamin W. Tripp
Kimberly Lee
Donna Dent
Parent Rep Open
Patience O'Brien
Deborah Coker
Amanda Hall
Stacy Sheppard
Open
1-30-18
1-30-1 8
1-30-16
1-30-17
1-30-17
3-09-'19
3-09-20
3-09-20
3-09-17
3-09-17
3-09-18
3-09-18
3-20-17
3-30-'18
6-05-19
3-20-20
3-20-16
ALTERNATES:
Frank Sellers
5-10-17
7-01-1310-12-18
(fulfill Lutz term, appointed 4-14-2016)
Vacant
Vacant
CONVENTION & VISITORS BUREAU
Carey Harveycutter No term limit
(resigned March 2016
Charles T. Gwaltney
Betty Waldron
7-01-16
7-01-16
MEMBER EXPIRATION OF TERM MEMBER EXPIRATION OF TERIVI
ROANOKE VALLEY GREENWAY COIVIIUISSION
Term of Office: 3 years
McMillian H. Johnson, lV
Morris A. Elam, Jr.
Skip Lautenschlager
6-30-2017
6-30-2017
FINE ARTS COMMISSION
Term of Office: 4 years
Cameron Vest
Julie E. Bailey Hamilton
Brenda B. Bower
Vicki Daulton
Hamp Maxwell
Fred Campbell
Rosemary A. Saul
Rhonda M. Hale
Brandi B. Bailey
5-01-15
5-01-15
7 -26-12
10-26-12
10-26-12
10-26-13
10-12-14
10-12-14
4-19-18
5-26-16
9-26-17
STUDENT REPRESENTATIVES
LEAGUE OF OLDER AMERICANS
Term of Office: 3 years
John P. Shaner
REAL ESTATE TAx RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain
Jimmy W. Robertson
Daniel L. Hart
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Jane Johnson
Open Councilmember
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley
Michael Chiglinsky
Andy Raines
Artice Ledbetter
David Preston
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 yeats, 2 term limit
Betty Mccrary 12-1-18
TOTAL ACTION AGAINST POVERTY
Term of Office: 2 years
Byron Randolph Foley
(Melinda Payne appointed 1-14-'18
as full{ime alternate) 1-31-'18
VIRGINIA WESTERN COMMUNITY COLLEGE
Term of Office: 4 years (2 terms only)
Forest G. Jones 6-30-18
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Deputy Chief Matt Rickman No term limit
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years
PERSONNEL BOARD
Term of Office: 2 years
Larry A. Lynch
William R. Shepherd
J. Chris Conner
Margaret Humphrey
Lexi H. Dibbern
3-01-18
1-28-17
6-09-'17
8-12-17
8-12-17
3-01-1 8
12-31-18
12-31-18
12-31-16
12-31-16
12-31-17
PLANNING COMMISSION AND
t,tpoes crrtzeus' cotvttrltrrei
Term of Office: 4 years
Sam Carter, lll
Dee King
Vicki Daulton
Jimmy W. Robertson
Bruce N. Thomasson
Jane W. Johnson
William D. Jones
Lisa D. Garst
Melinda J. Payne
7-31-18
/ -J t- tal
7-26-19
7 -26-16
8-28-17
2-14-19
2-14-17
2-14-18
6-30-'18
2-24-17
6-30-18
6-30-16
12-31-2019
Kevin S. Boggess
Melinda J. Payne
James E. Taliaferro, ll
(alternate for Boggess)
Benjamin W. Tripp
(alternate for Payne)
2-3-2018
2-3-2020
2-3-2018
2-3-2016
ROANOKE VALLEY BROADBAND AUTHORIry
Term of Office: 4 years
Kevin S. Boggess
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year
William D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, ll
Alternate: Rosemarie Jordan
Eric A. Atkins
Alternate: April M. Staton
ROANOKE VALLEY DETENTION COIVII\4ISSION
No Terms
Member
James Taliaferro
Alternate
Rosemarie Jordan
12-31-2016
12-31-2016
12-31-2016
12-31-2016
12-31-2016
12-31-2016
lTErvi #
DATE
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
Ge.
I aa-lb
MEETING DATE:
AGENDA ITEII:
August 22, 2016
Request to accept and appropriate FY17 PSAP Education
Program Grant funds from Virginia E-911 Services Board.
Rosemarie B. Jordan
Director of Finance
SUBMITTED BY:
SUTIMARY OF INFORMATION:
911 dispatchers are often the first to react to an emergency and must make split-second
decisions that can mean the difierence between life and death. Ongoing kaining is
essential. TheVirginia E-91 l Services Board awarded Communications a grant of $2,000
to provide certification training for dispatchers in the 911 Center. No local match is
required for the grant.
FISCAL IMPACT:
The $2,000 grant will allow us to pay for training that is not included in the current budget.
STAFF RECOMMENDATION:
Staff recommends accepting the grant from Virginia E-91 1 Services Board, appropriating
$2,000 in state grant revenues, account 10-030-0100.48395 and approprialing $2,000 in
Communications State Grants expenditures, account 1O-O30-3140-55859, for the purposes
stated above.
,cfEry D. St rn
Cldrnllt
VDEM
Jirn Jlrltirl!
Vir Ch.imn
H.rd5rhrS-
Rockinshn ECC
D.vid A. V.n Moll
Tllanllr
Compnolln
Ifffy Cr.nisr
Ri:hlrt.i AtnbtlhE
Arnidny
Damir E. Hd.
Chirf of Fr,l & EMS
Dinwiddlr Cdllq
HorE blc Kalin W. Hall
Sh.rifrofd! City of
Covington
DitE tt rdinS
V.Iizdr Wirdaat
Arllllo ry McDotrdl
Firc Chicf
Hdrib Codty
Ncln i P. Mc
clo - vTrA
KrdrLrn Sa.y
lhlov.r Colllv
Jolc[ Yo(l,lg
Twin Cqrty
D.p S.cnt ry Adrn Thkl
Officc ofdr covcria
COMMONWEALTH of VlRclNlA
Yirgtnta E-911 Semices Board
January 21, 2016
Dear Salem PSAP:
Thank you for submitting a FY I 7 PSAP Education Program Grant
application. Your application meets the current Grant Guidelines and was
recommended for funding by the PSAP Grant Committee. I am pleased
to advise you that the Virginia E-91 I Services Board has approved your
request. You have been awarded $2,000 for your individual training
opportunities, grant ID I 13.
Funding for this grEnt award will be available on a reimbursement basis
beginning July 1,2016. Reimbursements will only be made for items
allowable under the current Grant Guidelines. All funding requests must
be submittcd on the Public Safety Grant Payment Request Form, which is
available on lhe ISP website. The rcceip(s) that substantiates the amount
requested must be atteched to the rcquest at the time of submission.
Finally, in order for a funding request to be processed, the PSAP must
have already submitted any required financial and grant progrcss reports
for any previous fiscal years by the identified deadline. This includes
required submission of any true-ups and supporting documcntation.
Ifyou have any questions, please do not hesitate to contact your Regional
Coordinalor or me. Congratulations on your grant award!
Sincerely,
il*n,;t**
Lisa Nicholson
PSAP Grant Program Manager
Commonwcalth Entcrp sc Solutions Ccnt r- ItTjl Mcrdowvillc L8nc - Chcatcr, Virgi r23t36
(866) 4t2-391 I - FAx (804) 416{353 - TTy USERS TDD f7t l- www.vagl l.org
Dordry SraarlDaal
PSC Coddinnor
(toit) a l6{201
T6iy D. lr,hyo
Bcd AdrninironivcA!iffi
(t0.) 116-6 r 9?
St aa Hudnll
Chirlof Folic.
PriE Witli.In Coury
Rot rt Lrynsr
AT&T
ITEM #,6?
DATE
g -aa-lb
ATA REGULAR MEETING OF THE CITY COUNCIL OFTHE CITYOF SALEM, VIRGINIA
HELD AT CITY HALL
MEETINGDATE: August22,2016
AGENDA lTEll: Request to accept and appropriate the Federal Emergency
Management Agency (FEMA) Fire Act grant.
SUBMITTED BY: Rosemarie B. Jordan
Director of Finance
SUMMARY OF INFORMATION:
The City has been awarded $255,546 in FEMA grant funds to purchase new SCBA
equipment. This grant requires a local match which will be provided from Fire Program
grantfunds. Thetolalcostoftheequipmentis$284,658,with$29,112coveredbytheFire
Program grant funds.
F]SCAL IMPACT:
The grant will allow us to purchase new SCBA equipment that is not included in the cunent
budget.
STAFF RECOTTIMENDATION :
Staff recommends accepting the $255,&46 from the FEMA Fire Act grant and appropriating
$255,546 in federal grant revenue to account 10-032-0100-.48530 and $255,546 to Fire
Federal Grant Expenditures, account 10-032-3210-55858 for the purpose state above.
Staff also recommends appropriating $29,112 in Fire Programs grant funds received in
prior years from fund balance and appropriating to account 10-032-3210-55819, Fire
Program Grant Expenditures.
Vicw Award Packagc Page2 of21
U.S. Da,,,tne ot d Hot,,r'rd s.aodi,
V,l.dridg,oa, O.C.2Un
FEMA
Mr. John Prillaman
Salcm Fir! & EMS O.p.run nr
216 Soulh Brold Srt rct
Selcm, Vl0inia 24153-3808
Re: Award No.EMW-201 4-FO{0721
D@r Mr. Prlllaman:
CongntuLuon , on bah.lf of fi. Drpsrtrnent ol Ho.rlclard Sccurity, your appllcation for fin.nclal alCltanc€
subrdlbd undcr lha Filorl Y6!r (FY) 201a Alsirbnc6 b Flraliohb,B Grent h.8 baan .pprov€d ln thr mount
of 0255,6{6.00. As a condilion of hb award, you ara requlrd b contriblJtr 8 co3l nr&h in the anEunt of
t25,55tt.00 ol non-F.(bral fund., or 10 p.rcant ot lhs Fodoral conflbutio.r of t255,!l6.m.
B.lbr. you I.ql..t.]d .rc.ly. .ny ol th. F.d.r.l fund. .mrd.d b you, you mu.t..t blbh
rcc.flrEa ot th. r*rr! OrrDUeh th. A..5trnca io Fmghf|t G?rrt PirgJrm.' a{nnt.Fo.n. By
acc.pthg $i. .{r.rd, yoJ ecknowlcdea th.t th. bnn! of th. bllowing documenb .I! incorporsbd inb he
Erm! of your rwrrd :. Summary Awnd Mcmo. &ll€rn€Ill Artd6 (atbcfi.d b thL Awld Louoo. Oblg.ting Doo/rn$t (.thcfnd b thb Awad L.tter). FY 201.1 A&littince b Fir!fighbrr Grant Furding Oppoftrnity Announc.rrnt
Plere mal(e rur€ you trad, undellEnd, and rllaintain s cory of thss6 doounl€n8 in your otfual fil€ br fiir
ewErd.
Pdo? lo ltqu..0og F.d.rrl fund., rll rrclpLnt .]. r.qulrtd b lrebt r ln $. Sy.bm iof Arrd.n g.mnt (tAl.gorr). As th€ r*ipis'tt, you mJEt ragisbr and rn inbh ourcnt lntu matbn in SAt{.ttov
un0l you submil the flnal finandal rEport ,rquii€d under his eward or roiva thc inal paymant, whi*avsr is
lebr. Thir tlqulrta that tie tEdpi.nt ravicw lnd updstr t x inbrrnation annually .lLr the inilsl ,tgilfalbn,
and rno'r irqucn0y br cfiangaa in your inbrmaton. ThcG is no chafotc lo r€giEbr in SAM.gor,. Your
nglrtration must b€ oompleEd on{lno Et htto.://**w.s.rn.mv/mrt uoublh./sAllu. tt b your cnt ty's
rasponliblllty b h.ve a velkj DUNS numb6 at he tjme of rsgistrrfpn.
h ordrr b crlsblish acca ance of thc amrd end iB bnrB, pl€€sa 6llow th6sc in8fuctionr:
St p l: Pleala go b lrto.:/mrd.f.rn mv b accapt or dadins your awerd. Thi8 will EkB you to ho
A3Cstanca b Fil,eightars acrsnti tystlri. Enbr yo.Jr Ular Narn6 6rd Pela*ord .s rrqucabd on the loginldtan. Your Usor l{am€ and Pess*ord !]! thc lenE a3 ttloac lracd b compleb th€ applir:ation on-line.
Once you ao in th. ry.bm, thc Smrs pag€ will b€ ths fEt lcocn pu sc. On hc rEht rid€ d th€ Strt l
scrsen, you will 36c e column cnb'Ucd Aafron. ln this column, plcelc lel€ct th€ Vrau Awerd Padega trom the
drop down mdlu. Cllcl Cio b viar your awad plcl€gr and indicab your @ptencc or dedina0on of award.
PLEASE NOTE: your p.rlod ot p.rfD.m.ncc h!! bcgun. lf you wbh b acc.pt your gEnt, you sho.lld do 30
lmnEdlebly. Whan you hev. fnLh.d, ur Gcommond prinling your a*Erd pad€g. br your r€cords.
Stap 2: lf you acc.pt your award, you will s6c a link on tho lefl gde of thc scrlcn that say3 ,Updets 1 iggA' in
the Acton column. Cllck lhls link. Thli link wi t ke you b $e SF-1tggA, Oir6 t Erepo3t Stgn-up Form. pb8!c
complob the sF-1199A on-lino it you heve not dona so already. vyton you have finished, you mu8t submit
htgs://escrviccs.femr-gov/FcmaFireGrant/firegrant/jsp/6re_admin/awardVspccy'vicw_anrrd... gtlDOlS
Vicw Award Packagc Pagc 3 of23
the brm clcctronically. Th6n, using the Print 1199A Butbn, print e copy dld Ekc it b your bank b have the
bottom portion completod. Meke surB your applicadon numb.r B on he brm. Ai€r your benk har flled out
thelr pordon of the frorm, you must fEx a copy of th6 brm b FEMA'! SF-'l'198 Prccotsing Sffi at 301 -988-
E689. You thould keep th€ odginal form in your grant liL8. Aft6r the fa.,Gd vcrdon of your SF 1 198A haE b€6n
raviared you wll receive an ernail indicadng the form is approv€d. Once approved you wlll be able tr requcrt
payrn nt8 onlin€. lf you hav6 any qucstiorB or concsms rEgarding your 1 199A, or thG proollr b r€qu6t your
tund8, plea8€ csll (866) 274-050.
Brian E. Kamoie
Assistaot Administrator for Graot Programs
Sincerely,
https//escrviccs'fema-gov/FemaFi.r,cGranufircgrart4sp/fuc-admin/awardvspec/view_swatd... gtll2ols