The URL can be used to link to this page

Home My WebLink About3/14/2016 - City Council - Agenda -RegularSalem City Council Work Session Agenda March 14, 2016 City Manager’s Conference Room City Hall 114 North Broad Street, Salem 6:30-7:30p.m. I. Call to Order II. Roll Call III. Discussion Items a. Economic Development Update, Melinda Payne b. Other topics for discussion (Council) IV. Adjournment City Council Meeting Monday, March 14, 2016, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.Consent Agenda A.Minutes Consider acceptance of the minutes of the February 8, 2016, Salem City Council meeting. 5.Old Business 6.New Business A.Taxicabs Hold public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, and consider issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months, beginning April 1, 2016. (Date set for public hearing at January 25, 2016 meeting. Advertised in the February 25, and March 3, 2016, issues of the Salem Times Register.) B.Regional Collision Reporting Center Consider Ordinance with emergency provisions authorizing the City Manager to enter into a regional agreement among and between the City of Roanoke, the County or Roanoke, and the City of Salem to open an Regional Collision Reporting Center. C.Virginia's Blue Ridge Consider adoption of Resolution 1283 supporting the designation of the Roanoke Valley Region as Virginia's Blue Ridge. D.Abstract of Votes Receive Abstract of Votes for the Dual Primary Presidential Election held on March 1, 2016. E.Appropriation of Funds Consider request to accept and appropriate donation from the Estate of Maxine Sink. Audit - Finance Committee F.Appropriation of Funds Consider request to accept and appropriate funding from the Virginia Fire Programs Fund. Audit - Finance Committee G.Appropriation of Funds Consider request to accept and appropriate the Byrne Special Program grant from Department of Criminal Justice Services. Audit - Finance Committee H.Appropriation of Funds Consider request to appropriate additional funds allocated to VDOT UPC 100656 for the construction of a sidewalk on Route 419. Audit - Finance Committee I.Appropriation of Funds Consider request to accept and appropriate the additional Victim Witness grant funds. Audit - Finance Committee J.Village at North Mill Phase II Consider setting bond for erosion and sediment control and physical improvements for the Village at North Mill Phase II project. Audit-Finance Committee K.Waffle House Consider setting bond for erosion and sediment control, landscaping, and physical improvements for the Waffle House project. Audit-Finance Committee L.Budget Presentation Receive presentation of 2016-2017 budget for the City of Salem. M.School Operating Fund and School Grants Fund Consider request to amend School Operating Fund and School Grant Fund budgets as approved by the School Board on March 8, 2016. Audit-Finance Committee Supplemental Item 7.Closed Session A.Closed Session Hold a closed session pursuant to Section 2.2-3711A(29) of the 1950 Code of Virginia, as amended, to discuss the award of a public contract involving the expenditure of public funds. 8.Adjournment Audit Finance Committee, Monday, March 14, 2016, 8:00 a.m., City Manager's Conference Room Work Session, Monday, March 14, 2016, 6:30 p.m., City Manager's Conference Room Blake P Critz To: Cc: Subject: fN Derek Weeks Joshua B Shelor TA)O CABS ffEM#-bA- DATE 3-l+-lL2 ON 01.07.16, I HAND DELIVERED YEARLY PAPERWORK TO ALL FOUR TAXI CAB SERVICES THAT OPERATE IN THE CITY OF SALEM. ATTACHED TO THE FRONT OF THIS PAPERWORK WAS A COVER LETTER THAT ASKED THAT THE PAPERWORK BE FITLED OUT IN DUPLICATE AND RETURNED TO ME BY FEERUARY 12, 2016 FOR REVIEW. I ALso ADVISED EACH COMPANY THAT IF THEIR BUSINESS IS LOCATED IN THE CITY OF SALEM, EACH TAXI WOULD HAVE TO BE INSPECTED' YELLOW TAXI AND BEN EARLY CAB SERVICE DID AS REQUESTED. ON 02.11'16, I HAD TO CONTACT PAT PATTERSON WITH SALEM TAXI AND ADVISED HER THAT I NEEDED TO COME INSPECT HER TAXIS THAT DAY AND THAT I NEEDED TO PICK UP HER PAPERWORK. MS.PATTERSON IS ALSO THE OWNER OF ROANOKE TAXI WHICH OPERATES OUT OF THE SAME LOCATION' UPON ARRIVAL, I INSPECTED BOTH COMPANY'S TAXIS AND FOUND THE BETOW LISTED PROBLEMS WITH THE TAXIS: ,,(3)TAX|S NEEDED ONE OR MORE TTRES REPLACED BECAUSE OF LOW TREAD. ONE VEHICLE HAD INNER THREADS SHOWING ON THE TIRE. *(6) TAXIS HAD BODY DAMAGE. TH|S RANGED FROM NOTTCEAELE DENTS ON THE EXTERIOR OF THE VEHICIES(FROM BEING HtT By OTHER VEHTCLES), THE EXTERIOR OF ONE DRIVER',S SEAT FALLING APART AND FRONT OR REAR BUMPERS HAVING LARGE CRACKS FROM TOP TO BOTTOM. MOST OF THE DENTS ON THE SIDE OF THE VEHICLES WERE OLD ENOUGH TO START RUSTING. *ALL OF THE TAXI,S METERS HAD TO BE RECALIBRATED. AT LEAST 2.3 OF THE METERS DO NOT WORK AND THE TAXIS WERE BEING OPERATED AND PICKING UP FARES. I WAs TOLD BY THE DRIVERS THAT THEY WERE USING THE ODOMETER TO CHARGE THE FARE RATES. ALSO, I SPOKE TO MARY ELLEN WINES AT THE CITY MANAGER'S OFFICE ABOUT SALEM TAXI. MS.WINES IS THE NEW ZONING ADMINISTRATOR FOR THE CITY OF SALEM. MS. WINES ADVISED ME THAT SALEM TAXI MOVED THEIR BUSINESS FROM EAST MAIN STREET TO A LOCATION ON ELECTRIC ROAD THAT 15 NOT ZONED TO HAVE A TAXI SERVICE OPERATED OUT OF. WHEN I ASKED MS.PATTERSON ABOUTTHIS ISSUE, SHE ADVISED SHE SPOKE WITH HER LAWYER AND THAT MS.WINES WAS WRONG. ATTHIS TIME, IAM RECOMMENDING THAT SALEM TAXI AND ROANOKE TAXI NOT BE ALLOWED TO OPERATE IN THE CITY OF SALEM UNTIL ALL ISSUES ARE ADDRESSED AND CORRECTED. IF MS. PATTERSON HAD CONTACTED THIS OFFICER SOON AFTER RECEIVING THE RENEWAL PAPERWORK ON 01.07.16, THERE WOUTD HAVE BEEN 5 WEEKS FOR HER TO CORRECT THESE PROBLEMS. SALE VA - Zoning Administration Division NOTICE OF VIOLATION March 4,2076 LMP Investments LLC CERTIIIED MAII P. O. Box 2143 RETURN RECEIPT Roanoke, Virginia 24OOg REQUESTED Salem Cab Services (occupant of 515 Electric Road) 515 Electric Road Salem, Virginia 24753 RE: NOTICE OF ZONING VIOLATION LOCATION: 515 Electric Road TaxMap#; 155-1-1 Dear property owners and occupant: As a result of the applicatton for Certificate of Public Convenience and Necessity dated Febrtary 8, 2076, it has come to our attention that there is a taxicab dispatch business operating from the above referenced location. Taxicab dispatch businesses are defined in Section 106-602.9 of the Zoning Ordinance as a commercial use titled automobile rental/leasing. The above referenced property is zoned HM, Heavy Manufacturing District. The Heavy Manufacturing District does not allow this commercial use. Subsequently there exists a violation of Section 706-220, Heavy Manuf.acturing District of the City of Salem Zoning Ordinance. To correct this violation, the property would need to be rezoned or the business relocated to a property that is zoned HBD, Highway Business District. Failure to comply could result in misdemeanor charges punishable by a frne of up to $1,000.00. In order to avoid further action, you have thirty days from the date of this letter to comply. Should you have any questions please contact this office. Kevin Boggess, City Manager Department of Community Development Mary Ellen H. Wines, Zoning Administrator 2l South Bruffey Street, Salem, Virginia 24153, (540) 375-3036, mewines@salemva.sov Zoning Administrator C: APPLICATION FOR CERTIFICATE OF PUBLIC CO}WENIENCE AND NECESSITY TO OPERATE PUBLIC VEHICLES IN TIIE CITY OF SALEM VIRGINIA @zoJ1o Coulrcn- op rne Crv or Ser,elr, Salcm, virginia In compliance with the provisions ofan ordinance adoptcd by the Couocil ofthe City of Salcm,May 26,1969, rcgulathg the liccnsiag and oPeration of public vehicles, taxicabs and for hire cars on the slreets of the City of Salem, virghjr, I hcreby make applicaion, in duplicate, for certificate ofpublic convenience and neccssity to opcrate + l- LIO public vehicles along and owr the strects of the City of Sale4 as required in said ordinance. (a) (l) FuuNameofappti"*t.. YOl(}lJ C.rb 5eryrc6 d€ Ea. ( (2) Home ad&ess of applicanr / (3) Busincssaddressorappticanr P0.BdX 12588 l4mrOfo Yn \4OZo (b) (c) €ryraei dF The trade name under which applicant does or proposes to do business: The financial ability atrd responsibility ofapplicant are as follows: (d) The name and addrcss of any person, ifany, lending money or firmishing capital to applicant are: ie) The numbcr, kind, seating capacity, design, color scheme, and Iettering and marking ofeach public vchiclc to be operated The characteq location and size ofthe depo6, terminals and stands to be used are: (Over) c convrcholls, or plca ot gurlty, I t any, tor vlolauon ol any law: state, unltcd states or Munlclpal (towl or clt]J are: ? (h)Experience ofappticant in transPortation ofpassengen for hire is as follows: 5, n Lf= ( S:fvt VA" +1 (D AII facts or circumstances upon which applicant bases his beliefthat public convcnience and necessity rcquirc the granting of 0)Other information: (Signed) 0L+T tt 56,1-B-f In accordance with the provisions of the Taxicab Ordinance and iuformation contained in the above aplication and in accordance with thc action ofthc Council ofthc City ofSalcm at iB mccting hcld 20_, certificate of public convenience and nccessity is hereby issucd to the hcrcin named applicant to operale - public vehicles, as herein below describcd, over and along the ste.! of thc City of Saleq Virginia" beginning April l, 20 and expiring March 31, 20_, subjecg horcvcr, to thc provisior of the Taxicab ffiinrnce of thc City of Salcm, and all othcr laws and ordinanccs governing thc opcration of public vchiclcs, taxiebs and for hirc cars ir ftc City of Salcm, Virginia. This the day of Clcrk of Council 20 his ROANO.2 OP lD: AGT .ACORD'GERTIFICATE OF LIABILITY INSURANCE E CERTIfICATE HOU'ER. THISffirrsuED As a xarrER oF lNFoRxarlol{ ol{LY ANr cERnEcarE ooEs xor *rrnmnveli oR NEGAT*ELY mexo, sxrixo-6iar-rcn nre.S"#ilg,gffi,F*"]]rTitn$::::::::::::::::; :E$ffff"T."il;";"fl'3lruffi;L?ft:-]s^;,ffi"ffiffiiii* i-tiiwiii; ai{ii+N rHE 6surc rirsuRER(s)' aurHoRtrEo iEinesemrrrvr oR PRoDUcE& Ar.D rHE G llre t€rms ard conalldons ot iho pollcy' Gertah policb3 N t3 WAIVED' sqb'oc't to\L INSUREO, lhc Policr(los) rtrI3t bo en ;;-qr;';.fu;;;#t A state.rs on thls ce'dicalo does not cor 'r rlglrlt b the certtficat holdet tn ll"q4!gg! Pct O{ncs Box 987 1288 Valby Forga Rd, Un[ a5 valley Fq,gP, PA 19'182 Roanoke, lnc. P.O. Box 12588 Roanc{e, VA 2/{126 AEEN ISSUED TO THE^IN-S].,RED ,lS"-Ji# "i5iil"l$irfiii6fiiV'hior'".ue*, TERM oR coNDmoitr or di Comneci oR orHER DocUMENT wIrH RESPECT ro wHrcH rHrs .ERTTFcATE MAy aE ssUED oa uev plCim, rrri: wsunmtcr AFFoRDED aY THE PollclEs DEsCRIBED HERBN ls SUBJECT To AIL THE IERMS' rXiii;drO$ AirO COTIOMONS OF SUCH POLICIES. LIMITS SHOWN MAY ITAVE BEEN REDI,CED AY PAID CTAIMS. COIERC|AL GEXEiAL LI 'IUiY .TATM'MADE I o""u" GEIA AGGREGATE UMiT APPUES PER: -,"' l-l F& l-l 'o. atlrtll(ErtE llaguw HIRED AUTOS SCHEOI]LED AIJTOS NONOWNEO o€scRFlxrL G OPGRATrcllS / lOCATxrla, vEtactEs (A@@ lol, Addd..Er ReEts s.r-dt, r , b..ldrd it lrEt+d a nqli.ld) ate holder is includod as a desiqnated insured if ntquiTed byco rast subiec{ to all iorms, conditions and exclusions of lhe S}(X,LD ANY OF THE ABOYE D€SCRIB€D POIJCES BE CAI'CEI.IED BEf,OflE THE EXPIRATIOI{ DATE THEREG. }IOIICE IYTLL BE OELNERED lr{ ACCORDAXCE V TH THE P(XJCY PROYI TOI.S. Roanoke Regional Airport CommiEsion; Roanoke€lacksburg Regional Airpo 52lrl Aviation Drive @ 1988-2014 ACORO CORPORATION. All tlghts Bserved. The ACORD hame and logo arE iegbterrd marts ot ACORDAcoRD 25 (201/Uol) cAB L|ST 2016 CAB YEAR MAKE MODEL MARINER TOWN & COUNTRY CROWN VICTORIA PT CRUISER TRANSIT IMPALA TRANSIT SIENNA ESCAPE DEVILLE CROWN VICTORIA CAFAVAN TRANSIT PT CRUISER EXPLORER TOWNCAR CROWN VICTORIA GRAND MAROUIS CROWN VICTORIA TAURUS PT CRUISER WINSTAR PT CRUISER PT CRUISER CROWN VICTORIA CROWN VICTORIA TAURUS DATE PUR/PRICE 11t19t15 $5700.00 ozo9t15 $4045.00 o8lo7l14 $1500.00 10t30t12 $3500.00 12t29t11 $25543.40 7/19/13 #3995.00 08t17t11 $26328.23 o4l21l'14 $7100.00 12t02t15 $4500.00 413114 $4045.00 6i24l13 $6000.00 o2119t15 $2425.00 09t16t14 $4699.00 09t28t12 $3000.00 11t25t15 $4000.00' o3t1gto7 $6500.00 o8to7t14 $1500.00 05/09/07 $4900.00 o8to7t14 $1500.00 11118t13 $3000.00 10t23t13 $5500.00 07t12t13 $5900.00 12t30t't3 $3800.00 02t06t13 $5050.00 08107t14 $1500.00 o8lo7t14 $1500.00 06t24t13 $3800.00 VIN # 4M2YU57196DJ10074 244GP54126R647309 2FABP7AVBX142289 3C4FY58883T625274 NMOKSgCNOCTOS6O35 2G,lWF52E359341865 NMOKSgCN8BTO63294 5TD2A23C04S146665 1FMYU 92217KA97842 1G6KD54Y25U2173659 2FDHP74W65X105455 1D4GP24R468617903 NMOKSgCN6CT78892 3C4FY48872T381139 1FMZU73KX5UA613O5 11NHM81W71Y673200 2FABP7AV6BX178870 2MEFM74W4YX696833 2FABP7AVXBX162560 1FA.FP55283A276444 3A8FY48B68T 1 06945 2FM2456493B,8772',t1 3C4FY58802T386933 3A4FY58B07T5456679 2FABP7AV4BX158603 2FABP7AV7BX158644 1F4FP53U26A122613 00 02 03 04 05 06 07 09 10 11 12 14 15 16 17 't8 19 20 21 22 23 24 25 28 29 2006 MERCURY 2006 CHRYSLER 2011 FORD 2OO3 CHRYSLER 2012 FORD 2OO5 CHEVROLET 2011 FORD 2OO4 TOYOTA 2007 FORD 2OO5 CADILLAC 2005 FORD 2006 DODGE 2012 FORD 2OO2 CHRYSLER 2005 FORD 2001 LtNcoLN 2011 FORD 2OOO MERCURY 2011 FORD 2003 FORD 2OO8 CHRYSLER 2003 FORD 2OO2 CHRYSLER 2OO7 CHRYSLER 2011 FORD 2011 FORD 2006 FORD 1o,lLka 5t215 (off Ltrle 9/114) 32 34 35 30 31 36 38 40 48 60 69 78 80 2002 2011 2007 2003 2006 FORD FORD 2012 FORD $2s543.40 $ss00.00 $26328.23 $5410.00 $4600.00 $4900.00 $4895.00 $3300.00 $3800.00 $16800.00 $7000.00 $3800.00 $5300.00 $5000.00 $'1031 .00 $2200.00 $1500-00 $5000.00 TRANSIT 12129111 cRowN vtcToRrA o4lo7t11 TRANSIT o8117111 NMOKS9CN0CT086036 2FAFP74W82X1 13136 NMOKSgCN4BTO63518 3A4FY58807T511172 1GNDM19X43B1 10500 3A4FY58866T242982 3C4FY58BX3T653688 1C8GJ453418258502 1FAHP56531A295214 2FDLF47M4LCA86191 2FAHP74W34X'108650 1FAFP53U05M13443 2MEFM75W53X712545 1LNHM82W1XY7O7641 4YMU110198V020029 1GBDM15Z9RB204529 2FABP7AV5BX144497 1GNDU23W28D174536 7/24114 IYAS L|MO #29 2003 2001 2001 1990 2004 2005 2003 199S CHRYSLER PT CRUISER 07119113 CHEVROLET ASTRO.SERVICEVAN O7l09/13 CHRYSLER PT CRUISER 04121114 CHRYSLER PT CRUISER 11IO3I1O CHRYSLER TOWNANDCOUNTRY 06/18/13FORD TAURUS 12I2AIQFORD TOW TRUCK ROLLBACI 12118/06FORD CROWN VICTORIA O7I13I1OFORD TAURUS 06/15/15 MERCURY GRAND MARQUIS 1OiO6/10FORD LINCOLN TOWN CAR 06107111 2011 MMPGATE UTILITYTRAILER O3I3OI121994 CHEVROLET ASTROVAN 03/08/132011 FORD CROWN V|CTOR|A 08t07t14 2OO8 CHEVROLET UPLANDER 10128115 ru ggP.rw@v_,, APPLICATION FOR CERTIFICATE OF PUBLIC COMiENIENCE AND NECESSIry TO OPERATE PUBLIC VEHICLES IN TI{E CIry OF SALEM, VIRGINIA ab ^u Couxcrt op rur Cry or Serelr, Salcq Virginia In compliance with the provisions ofan ordinance adopted by the Council ofthe City of Salem,M?iy 26,1969, regulating the licensing and operation of public vehicles, taxicabs and for hire cars on the sreets of the City of Salem, Virgini4 I hereby make applicaion, in duplicate, for certificate of public convenience and necessity ,o op"-r. Y public vehicies along and orrcr the streets ofthe City ofSalem, as required in said ordinance. (a) (l) Full Name ofapplicant:--l-^-i (2) Home address ofapplicaat: (3) Business address ofapplicant: (c) (b)The trade nane under which applicant does or proposes todo business: i responsibility ofapplicant are as follows: (d) The name and address ofany person, ifany, rending money or fumishing capital to appricant are: (e) The number, kind, seating caPacity, desigl, color scheme, and lettering and marking ofeach public vehicle to be operated (0 The chardcter, location and size ofthe depots, terminals and stands to be used are: (Over) Convictions, or plea ofguilty, i f any, tor vlolation of any law: State, United States or Municipal (town or citv) are: (h)Experience ofapplicant in transportation ofpassengers for hire is as follows: (i) hei-B application: AII facts or circumstances upon which applicant bases his beliefthat public convenience and necessity requir the granting of 0) ln accordance with the provisions of the Taxicab Ordinance and information contained in the above aplication and in accordance with the action ofthe Council ofthe City ofSalem at its meeting held 20-, certificate of public convenience and necessity is hereby issued to the herein named applicant to operate - public vehicles, as herein below described, over and along the st.eeB of theCityof Salem, Virginia, beginning April l, 20 and expiring March 31, 20-, subject, however, to the provisions of the Taxicab ordinance of rhe city of Salem, and all other la\rys and ordinances governing the operation of public vehicles, taxiabs and for hire cars in the CitY of Salem, Virginia. This the day of Clerk of Council 20 Owner APPLiCATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY TO OPERATE PUBLIC VETtrCLES IN TTIE CITY OF SALEM, VIRGINIA alr, .*1ir, Couxcr on rnr Crv op Sereu, Sakm, Virginia In compliance with the provisions ofan ordinance adopted by the Council ofthe City of Salem, May 26, 1969, reglating the licensing and operation of public vehicles, taxicabs and for hire cars on the steets of the City of Salem, Virgiai4 I hereby make applicaion, in duplicate, for certificate ofpublic convenience and oecessity ro operare and ov€r the streets ofthe City ofSalem, as required in said ordinance. 4 public vehicles along (a) (l) Full Name ofapplicirnt: (2) Home address ofapplicant: (3) Business address ofapplicant: (c) (b)The trade name under which applicant does or proposes to do business: ancial ability and rcsponsibility ofapplicant are as follows: (d) The name and address ofany person, ifany, lending money or furnishing capital to applicant are: (e) (D The number, kind, seating capacity, design, color scheme, and lettering and marking ofeach public vehicle to be operated 7on*i The chamcter, location and size ofthe depots, terminals and stands to be used are: (Over) Convictions, or plea ofguilty, if any, tor Ylolation ot any law: State, United States or Municipal (town or cit/) are: (h) (g) Experience ofapplicant in transportation ofpassengers for hire is as follows: o (i) All facts or circumstances upon which applicant bases his beliefthat public convenience and necessiry requic the granting of (i)Other information: In accordance with the provisions of the Taxicab Ordinance and information contained in the above aplication and in accordance with the action ofthe Council ofthe City ofSalem at its meeting held 20_, cenificate of public convenience and necessiry is hereby issued to the herein named appticanr to operate _ public vehicles, as herein below described, over and along the steeB of the City of Salem, Virgini4 beginning April l, 20 and expiring March 3 l, 20-, subjecq however, to the provisioru of the Taxicab Ordinance of the City of Salem, and all other laws and ordinances governing the operation of public vehicles, taxiabs and for hire cars in the City of Salem, Virginia. This the day of Clerk of Council 20 Owner \. v vv ^.rve rM suyrrwo$,., APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY TO OPERATE PUBLIC VEHICLES IN TIIE CITY OF SALEM VIRGIMA January 29, 2016 20- Cornrcn op rse Crry or Seren, Sahr, Virginia In compliance with the provisions ofan ordinance adopted by the Council of the City of Salem,May 26,1969, regulating the liccnsing and operation of public vehicles, taxicabs and for hire cars on the streets of the City of Salem, Virgini4 i hereby make applicaion, in duplicate, for certificate of public convenience and necessity to operate _]j public vehicles along and ovrrthe streets ofthe City ofSalern, as required in said ordinance. (a)(l) Full Name ofapplicirnt: Bennett E. (2) Home address ofapplicanr 1415 Anlrim st salem vA (3) Business address of applicaat;_llame As Above) (b)The trade name under which applicant does or proposes to do business:B. Early Cab Service (c) The financial ability and rcsponsibility ofapplicant are as follows: See Attached (d) The name and address ofany person, ifany, lending money or furnishing capial to applicant are: (e) The number, kind, seatiug capacity, design, color scheme, and lettering and marking ofeach public vehicle to be operated arc See Attachments 1 and 2 (0 The character, location and size ofthe depots, terminals and stands to be used are:NoneN (Over) uonvlcuotls, or Plea 0r gullty, I I any, rol v luri ro,r or illry aa\y; J6r9, unlteo ]Ettes of lvlunlcrpar (town or 6lq, are: . N/A (h)Experience ofapplicant in transportation ofpassengers for hire is as follows: see attached Hack permit Attachment 3 Est. '10 years of driving a taxi (0 All facts or circumstances upon which applicant bases his beliefthat public convenience and necessiry requia the granting of his application: The to assist them in their daily transports. We have spent the last several year cullivating their trust and respect. We took foMard to expanding our reach and assisting many more people who need our service. need a reliable and trust 0)Other information: ln accordance with the provisions of the Taxicab Ordinance and information contained in the above aptication and in accordance with the action ofthe Council ofthe City ofSalem at its meeting held 20-, certificate of public convenience and necessity is hereby issued to the herein named applicant to operate - public vehicles, as herein below described, over and along the stre(8 of the Ciry of Salerll' Virginia, b€inning April 1, 20 and expiring March 31, 20_, subject, however, to the provisions of the Taricab laws and ordinances governing the operation of public vehicles, taxiabs and for hireOrdinance of the City of Salem, and all other cars in thc City of Salem, Virginia. This the day of Clerk ofCoundl 20 1 7 1 L 7 2 I 4 L 1 Answer to Page Question "E" 1999 Chevy Suburban 4 Door Station Wagon, 8 Passenger 2003 Ford Crown Vic 4 Door, 6 Passenger 2005 Ford Freestar 4 Door,7 Passenger 2OO4 Chevy Maibu 4 Door, 7 Passenger 2001 Ford Taurus 4 Door, 5 Passenger 2002 Ford Taurus 4 Door, 5 Passenger 2003 Ford Taurus 4 Door, 5 Passenger 2OO4 Ford Taurus 4 Door, 5 Passenger #116 2OO4 Mercury Monterey 5 Door,7 Passenger 2OO2 Mercury Grand Marque 4 Door, 6 Passenger #102 #115 #120 #122 #L27 #123 #L28 #126 #LL7 #Ltg #128 #L24 #129 20L6 CITY OF SALEM Note: Allthe above vehicles have a Grey Exterior, Company Logo, Vehicle Number, Top Light and Centrodyne Meter. (See Attached Photo) Year Make Lettering Motor Number vtN Capacity IN SERVICE Color State License City License DMV PLATE TITLE NUMBER 1999 CHEVROLET #IO2 ST WGN B. Early Cab Service KY1 118XK 3GNE C16R 8XG1 72086 8 GREY 212812072 Wgn 23321 22684 H118606 88497447 2003 FORD B. Early Cab #115 CROWN VIC Service 38117140 2FAF P74W 33X1 08802 GREY 23327 22684 9/25/2013 Sedan H11863s 88524686 2004 #116 FORD TAURUS B. Early Cab Service 4F1P7000CB 1FAF Ps3U 64A1 83556 5 Grey 911.3.1201.3 Sedan 23321 22684 H118536 88524473 2004 #177 FORD TAURUS B. Early Cab Service 2332t H118542 22684 88533508 249871 lFAF P55U X4A1 78387 5 GREY 3ltl20L4 Sedan 2004 #119 FORD TAURUS 23?21 H118646 22684 88536473 B. Early Cab Service 90152 1FAF P55U 54G1 08012 5 Grey 41181201,4 Sedan 2005 #120 FORD FREESTAR B. Early Cab Service 7 4lt7l20L4 23t21 H118645 22684 88536404 357692 2FMD A582 75BA 00452 Grey Van 2OO4 CHEVROLET #722 Malibu B. Early Cab Service xv422027 1G1N D52F 14M6 54873 5 Grey 9l7ol2ot4 Sedan 23321 H 128567 22684 88545778 2002 #t23 Ford Tarus 23t21 H118610 22684 88547374 B. Early Cab Service 283393 1FAF P55U 42A2 05515 5 Grey 7016120t4 Sedan 2OO4 MERCURY #T24 MONTEREY B. Early Cab Service 9D475B3A 2MRD A202 94BJ 15385 6 3/3t/20ts Grey Van 23321 HL28576 22684 88s57105 2004 #125 Ford Tarus 23321 H128579 22684 88559155 B. Early Cab Service vGA434317 lFAF P552 X4A2 14588 5 Grey 4llslzots Sedan 2003 #t26 Ford Tarus 23321 HL28578 22684 88559154 B. Early Cab Service vMc371037 1FAF P53U 33G1 63020 5 Grey 4/2O/2O15 Sedan 2007 #127 Ford Tarus B. Early Cab Service Qw329493 1FAF P53U 7LGL28L23 5 Grey 7/3t/2ots Sedan 23321 H128583 22684 86562230 2002 #]-28 Ford Tarus 23321 H128586 22684 88s69344 B. Early Cab Service HUE024073 1FAF P552 0242 43534 5 Grey 9/76/2ots Sedan 2002 #729 Mercury Marque 23321 H128591 22684 88571937 B. Early Cab Service 2G8OY4B 2MEF M75W62X5 L77L7 6 Grey 70/261201s Sedan Ao'GERTIFIGATE OF LIABILITY INSURANCE DATE (MM/OD/YYYY) L/ 4/20L6 RIGHTS UPOTT TXE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S)' AUTHORIZED REPRESENTATlVEoRPRoDUcER,ANDTHEcERTlFlcATEHoLDER. lNSURED,thepolicy(ies)mustbeendorsed.lfSuBRoGATloNl5wAIvEu'suDJecIIo the terms and conditions of the policy, certain policies may require an endorie]n"nt. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s). PRODUCER Clay Thonas t Associates, LLC One International B1vd. Suite 908 Mahwah N,, 0?495 INSURED B. EarLy Cab Service LLC 1415 Antrim Street Sa].em vA 24L53 fiffivare.:et'iore11o l{8}[n-rrr, l2o7t 252-86L0 [iI, urr t2ot)2s2-8611- tffiE*, nrioretlo@ claythomasassoc' coL tNsuRER(S) AFFORDLN9 CIVERAGE NAIC # rNsuRERAlma].gq44led Casualty Ins Co INSURER B : INqUEEEC: l rNqll8E8q: r!\l9qEEE E , INSTJRER F : COVERAGES CERTIFICATE NUMBER:MasEex 2015 / 20L NTJMBER: it-tts rs ro cERTtFy rHAT THE poltctEs oF |NSURANCE LtsrED BELow HAVE BEEN rssuED To rHE TNSURED NAMED ABovE FoR THE PoLlcY PERIoD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSUMNCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR .IDDIISUBR PoLtcY EFF poLtCv exp IMTI/DD/YYYYI IMM/DD/YYYY) LIMIIITYPE OF INSURANCE POLICY NUMBER COMMERCIAL GENERAL LIABILITY I CTAIN4S.MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER] EACH OCCURRENCE $ DAMAGETO RENTE' i PREI\,ISES (Ea occurencqL L$ N,ED EXP (Any one person) $ i PERSONAL&ADV TryJUBY $ GENEML AGGREGAIE . $ PRODUCTS. COMP/OP AGG $ $ PoLrcY tA OTHER: LOC lurouogIe ltagLttv (Ea aeeident) t BODILY INJURY (Per person) BODILY INJURY (Psr accident) PRopeRrv olulcE . (Peraqcldent) I lnderinsrrred mdlorisl Bl solil $l1t499 -25;o.-oo tr ANYAUTO ALL OWNED - AUTOS HIRED AUTOS $ - SCHEDULED^ ALtros-'- NON-OWNED AUTOS cAQ-1 5-0104016-00 tl4/2Ot6 t/4/2OL1 $ $ $ UMBRELLA LIAB EXCESS LIAB DED RETENTION S OCCUR CLAIMS-MADE EACH OCCURRENCE $rrAGGREGATE $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OF F IC ER/IVEI\,1 BER EXCLUDED? (Mandatory in NH) lf yes, describe under DESCRIPTION OF OPERATlONS below PER OIH.STATUTE ER E-L EACH ACCIDENT $ E L qlsEasE - rn euelove! $ E.L. DISEASE - POLICY LIMIT $ Y/N N/A DESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES (ACORDl0l,AdditlonalRemarksSchedule,maybeattachodlfmorespacelsroqulred) ,TE HOLDER B. Early Cab Service LLC 1415 Antrim Street Salem, VA 24153 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. O 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014t01l. lNS025 lzotaot; --:------------- p--.# zzzt'6at,,,' rs),i so8$l)n8ffitr I f,iT o^t"M t3E3Permit & License # PUBLIC VEHICLE DRIVER'S LICENSE Roanoke, Virginia g * m1vr Enmz UTm Elrin-i72'<r>,ri E1 3 9, 6ltlEr t5 12 i 'iI. :E OEhrt L' C' o Name of Applicant: Sh< , I Age: { -7 Heishr5'lO " has qualified to operate a Public Vehicle on the Streets of the City of Roanoke, Virginia, in accordance with the Code of the City of Roanoke, Virginia (l979) Sections 34-l l0 through 34-1t7. Renewal Endorsements:o oN (o Ol =URenewals must be made by January l', of each year. Permit & License #N€tr Cng: Name of Applicant: PUBLIC VEHICLE DRIVER'S LICENSE Roanoke, Virginia Heisht: 5'l/t weight: Jb5 (77 m1llrrnm Year / )1" Renewals must be made by January l" of each year. ;Ea2:o C'U lrJI sqs= -lro Or 6 has qualified to operate a Public Vehicle on the Streets of the City of lRoanoke, Virginra, in accordance with the Code of the City of Roanoke, \_ FFf 3r E5ic- lnui -3:'-ii<{D, 61 3F it 2t Z !'!iil! m :, i 9it ts' ctr€l ,$qo=\a € I 6! :F =9. COMMONWEALTH OF VIRGINIA DEPARTMENT OF MOTOR VEHICLES RENEWAL OF: TAXI CAB - PASSENGER PERMIT This is to certify that the carrier named herein has renevred its Virginia operating authority. The authority remains in effect untilthe expiration date shown below unless it is suspended or revoked and provided the carrieis operations are in compliance with Chapter 20, Title 46.2 ot the Code of Virginia and the requirements and restrictions listed on the carrie/s Virg inia operating authority (certificate/ license/permit). oA4?4 l02l10l 25OLTD B. EARLY CAB SERVICE LLC 1415 ANTRIM ST SALEM, VA 24153 Number: 23321 EXPIRATION DATE:o1/3112017 1b.iil^$_- Commissioner Richard D. Holcomb RESOLUTION FOR DEPOSITORY AUTEORIZATION OF B.EARLYCAB SERWCE,LLC I the undersiped hereby certi& to suNTRUsr BAllKthat I m the operaring ManagerofB-EARLYCABsERvrcE,LLC,alimitedliabilitycompany(hereafter,LLC)duly-organized a]rd existing rmdet the Lraws of the State of Virginia; that tne folowing is a true mpy of Resohrtiols duly adopted by the member of said LLC on the l9E day of DECEIGER, 20ii, and tbat srch Resolutions are in full force and effect, bave not been ameaded or resinded, and ir,rt there is noprovision in the Articles of organization or operating Agreemeut of said Lrb rmiting {he power of the operating Manager or 'member of said LLC to p*r &" rouo.,i"g Resolutions, ihich are in fir1l conformity with the provisions of said Articles o,io.g*i-tioo ani operating ageement: 1 ' - RESOLVED, that SITNIRUST BAI\IK (heteinafter termed &s "!ank,') is herewithdesignded as an arrhorized depository ofrhis LLC asxd ihat one or more checking; savings, and/or {nu aeno-sr1 accounts be opened and maintained with said !enk; ttrat the hl.,einafti nameaOperaing Manager, to-wir B. E. EARL,, JR is authorized *;.hrlf;irhr;iO, * r roname: To sip checks, drafts, instrments, b rs of exchange, acceptances, and/or other orders forthe payment of money tom said LLC accorm(s); to eniorse checks, instruments, bills draffs,certitrcates ofdeposi! bonds' and/or otherinsrumenl, evidences ofindebtedaess and oiders payableto, oimed or held by this IIC; toaccept arafu acceplaces, instrumen& and/or other evidences ofindebtedoess payable at or through said sunk; L **-ive prese.he,nt, deman4 protest and notice ofprotest or distronor of any check(s), instnmen(g, a*nrrl, accepances, 'ii"t r**r-o. oooevidences of indebteduess made, drawn or endorsef,'uy tnis rrc; and othenyise to deal with saidBank in connestion with the foregoing activities. RES.L'ED TURTEE& that the opening md maintaining ofthe above corporare accountsand all trarsactions in connection th€rewirh shal i" gor"-"a ty [" pr""iri"* ;i'th; ar".**ocont"iaed on ttre Depositofs Agreeme.tpertainiag to irch acco,nt(s), as amended from time to timeby the Baak, 66 by such rures and ,"gurutio* * [h" n""t ,irar, a"- time to time, promulgare andestablisb- This LLC is also arahorized to purchase certitrcares orDeposit, bonds, notes and othersuch savings inskumeats from the Baok- p".tfu., tni" lic i, no.*itn uum.i=a to obtam otherrelated services ftom the Bak, such as the re'fal ;f safe Deposit Boxes from the Bank, obtainiogof "ni8ht Depository' services, and the like. rne renaering orsuch services by the EIok shatl begovgrned by. any nigftt depository agreement(s), safe aeposlit box tease agre€Nneffs(s), or auy otheragreement(s) contained on the Depositofs agreemenior signatr:re "*a p",t,i"ir6 io ,*y *uservices offered to this rl,c by &e Ban! i amenrted from time to time. Each of the aboveidentified or descdbed officers or represe,ntatives of this LLC is herewith authorized to sign andexecute such signaa[€ cards, applicdions and foms as the BaDk sharl de@ appropriate, tom timeto time' in connection with the oaeniag aodmaintaining of such accormt(s) aoiio. o'uffi orsu"nadditional relded services. Each is alvo arlhorized on i'ehalf oftris LLC, and itr its nm;; executeapplications for the issuance of any such saviogs instruments in the name of rhis LLc. FURI -E& the foregoing authority sha'tt n61 [s 1imited to the above-identified or desoribedmanag€r, member, authorized person or other rqrresentatives ofrhis LLC, but shall sxt€n6 1s sug6additional or"different individual(s) as ae "o"'d as being so atUhorized in any letter, form or oqbSr . ii- $g aStici b5r any manager', arlLorized person or other representative of this LLCidentified or described above; and 2' RESOL\.ED .URTEE& thd the Bank be and it hereby is ar.rhorized to honor,receivg certi& orpay au checks, drafts ad other evide; ofindebteddess e,numerated or describedin the foregoing resolution bearir:g or p*rporting to t*r-tn" aouit" ,isrtu ;;; person orpersons arihorized to sign, when thi .ig"rt r"r resemble the facsimile signatrue desi€!'atedregardless of viho affxed the act,al or p,rqp"rt a ruoi*it" sipatre th;; ".F"a., -"r* ,n"facsimils sisatEs thereon may have ti*'"m*.a tt"-tq irsuch facsimile signature resembles thefsssimils spscimen from time tg -rme filed with th;B;; 3. RESOLYED fURTrrE& thd &e Bank he and it hercby is arlhorized to hoaor,receive, cefiifi, orpay a[ ofth- e insmments o. ""ia*"o oiioa"t "dno,;"ilk* dr"ft", and otheritsmsenumerdedordescribecrinftef"*g"i"g;;l;;;';u*&oughdrawnore,ndorsedtobeaer or to the order' individua'y, oranyaager, membel authorized person, positiol-bolder or emproyeesipcring the same or re'dered by him rI. *.r.i"g,1. ;"*fi*enr of the idividuar obr;gation(s) ofsuch manager' member' arrhTiz$.-nerso" p.-sri""-ilii* or emproyeq or for deposit to hisf Tfl Tffi HI'3i,1* 31:-* b" "+""d *dJ ".ffi ,ir".til"#lf,i ****.0,"****i#r"r,t"*,ffiff ll,T":i#"$::Tf#.,im"?*_:l;;mffiS;rtem(s) or the proceeds thereot aud 4' RESOLVED .trRTEE& +h2t the present horde$ of the offices aad/or position ofthis iIC, aud their (or his) successors in office or position, in paragraph L of thetoregoing Resolrtions be- and^they r.r nel rc.euy arr rL ili"ron ri*a on behalf o!, in the name ofand forthe accountofthis LLC upon;(r;;;;:ilo?o* r" *"trepresentative(s)may deemdesimble, to negotide' enter into -qdp".form *ot u"ttlg"e-ff" *ith BaoL for the provisionof cash management aad re!13d ,i,"A*., _",r,i# ff rypricabre bonowiag or guzranteearang€rn€'fs, aod fi:rther to etrter iato such otu".-rTrG"r" tansactio.s related to said cashmanage,'ent services of arw nahue cr kiod with *ia n."t -* such representativ{s) may deemappropriate or desirabre- wrra.y "r"":"g ra.l*"rfril.r any other Resolutior, the foregoingauthorization sha' not be linircd to s" do;put&;.iail "rru" "mces and/or positions, but maybe extended to such additional individuals;il;#;by name aod title as emproyees ofthisLLC as being so arftorized according a tn" a"".-'*a*ilvisions set forth ia any retter, form orother written notice signed by any "m"o * ,"p."."otutirl Jfrhis LLC identified in paragraph I . ofthe foregoing Resolrtrions, ana derivered to tffi*k f*-d; purposes therein e4presse{ and 5. RESOLVEDEIJRTBRTpaa_maryCer,memb€rorauthorizedpemonofrhisLLC shall fimish said Bmk a certitred copy ofthese Resotfoons-, ana saia Bank is hereby authorized todeal with ttre above named or rresc, ifu .-rd;;# a,ttorized persons, position-holders,aad/or employees rmder the arlhority.f A*I n*.f*io mles5 ard rrtif it ,i"U t" "*p*"rfynotified in writing to the coatrary by ttis t,LC; anO ----* 1 6' RES.L'ED r"uRrEER, that LLc arnanrger, me.mber or a,fhorizedperson ofthislrc shall, from time to time hereafter, ^1n*go f u" personnel of said mrn,gement,me':nberships, authorizations or positions or tnis i,rc namea or described in the foregoingResolutions ue made immediately-certify *""n "hog", to said Bark Said Bank shall be fiflyprotected in relying rryou such certificaions or a manaier, iember or arrtorized po.or,La ,n"ube indemnified and saved h".mlcss Aom uny clai-s, i"r"r"a., o{penses, losses mtiloi aamagesresulting- aom, or growing out o! hono-ring tn" sg";; .f *v manager(s), member(s) ariorizedpersoa(s) or-position-holder(s) so ce"tifie4 o. renisiogto honor aay sgnatrre not so certified whichis not described or s6ed in the foregoing n"*f"tG; .rJ- 7. RESOLVED FdRIEE& that 4 manager, rnernher oraglhorizedperson ofthis LLCis arthorized and dfuected to certify t" *ii nuot tncth." ror"g.iog Resolrtions were d,Iy adopted,and that the provisions thercofae in fi{l confomity wii tne artictes otorganizarion aud oper*ingAgreement of this LLC; aud 8. RF,SOL\IED FTURffiE& that all rasactions bV any manager(g, member(s),aulorizglperson(s), or position-hokle(s)ofthis Iic;;; behaf and in its name with fte Bankprior to delivery of a certified copy of thi ioregoing il;ld;rr, "*, in a[ respects hereby ratified,confirmed and adopted runc pro tunc I' filaty, certi& that the forlowing are the persons v&o a€ m*nrgers or hord thememberships, authorizations ud./or positions-referJ to'iiL t* neSOftmOW above and rhattheir bonafide signatures are set forth below: DECEMBER19,2011 IN WTIIYESS WHEREOB I bave hereunto subscnAed my n*me and seal ihis 19E aayDECEMBE&2011. J MM#-GE- onr E-IEF AN ORDINANCE AUTHORIZING THE CTTY OT SALEM TO ENTER INTO A REGIONAL AGREEMXNT TO OPEN A REGIONAL COLLISION REPOR'IING CENTER WHER.EAS, an ordinance authorizing the City Manager to enter into a regional agreement among and between the City of Roanoke, the County of Roanoke, and the City of salem to open a Regional collision Reporting Center, upon certain terms and conditions. BE tt ORDAINED by the Council of the City of Salem that: The City Manager and the City Cterkare authorized to execute and attest, respectively, on behatf of the Cityof Salem, in a form approved by the City Attorney, a rcgional agreement among and between the City of Roanoke, the County of Roanoke, and the City of Salem jurisdictions to open a Regional Collision Reporting Center upon such terms and conditions, and as are more pafticularly described in the City Council Agenda Report dated March 14, 201.6. NOW, THEREFORX, in the opinion of Council an emergency exists, therefore, the fact of the existence of such emergency is hereby now declared to exist and this ordinance is so adopted and shall become effective immediately upon its passage. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: James L. Chisom - William D. Jones - Jane W. Johnson - John C. Givens - Byron Randolph Foley - Passed: Effective: t"/ Mayor ATTEST: James E. Taliaferro, Il Clerk of Council City of Salem,, Virginia ROANOKEVALLEY REGIONAL COLLNION CENTER AGREEMENT THIS AGREEMENT is made and entered into on this day of ,2016, by and between the City of Roanoke, ("Roanoke City"); the County of Roanoke, ("Roanoke iounty); and the City of Salem, (,,Salem"), each of which is a political subdivision or municipality of the Commonweatth of Virginia (the "Participating Localities"), and Roanoke Accident Support Services Ltd., a corporation organized under the laws of virginia ("RASS"). WITNESSETH: WHEREAS, 546.2-373 of the Code of Virginia requires every law-enforcement officer who in the course of duty investigates a motor vehicle accident resulting in injury to or death of any person or total property damage to an apparent extent of$1,500 or more to forward a written report of the accident to the Department of Motor Vehicles within twenty-four hours after completing the investigation; and WHEREAS, the goveming bodies of Roanoke City, Roanoke County, and Salem have determined that it is in the best interest of all three jurisdictions to enter into an agreement with RASS to operate a Regional Collision Center to act as a clearing house for rcporting on all such accidents that occur in the four jurisdictions; and WHEREAS, the Participating Localities are authorized to enter into this joint Agreement pursuant to $ 15.2- 1300 of the Code of Virginia; and NOW, THERLFORE, the City Council for the City of Roanoke, the Board of Supervisors of the County of Roanoke and the City Council for the City of Salem, Virginia, in consideration of the mutual obligations and mutual benefits accruing to their respective localities from this Agreement, have agreed upon the terms of a contract among themselves, and with RASS, which are as follows: ARTICLEI. SERVICES Sec. 1-1. RASS shall cooperate with the police officers ofthe Participating Localities in the discharge of their motor vehicle accident investigations and reporting mandates as required by the Code of Virginia. Sec. 1-2. The Participating Localities agree to provide exclusively to RASS in printed or in electronic form all information relevant to RASS's lawfirl activities relating to motor vehicle accidents within their jurisdictions. Such exclusivity shall not in any way restrict the provision of information to any other govemment, law enforcement agency, or any person as otherwise required by the Virginia Freedom of Information Act. The Participating Localities shall allow RASS access to their records management systems in order to transmit completed reports to appropriate agencies. Sec. i-3. Oblieation of RASS Resardine the Center. During the term of this Agreement RASS shall: a. provide all the equipment and staff necessary to provide accident reporting 1 b. c. services to customers at no cost to the Participating Localities at a Collision Reporting Center (the "Center") selected and maintained by RASS; pay all applicable taxes, including any Sales Tax, if applicable, rates, iuiies, levies, assessments and impositions whatsoever, whether county, municipal, State or otherwise levied, charged or assessed; pay all applicable business taxes, ii any, in respect of the business carried on by RASS; comply with all federal, state, county and municipal laws, by-laws, rules and regulations affecting the Center; e. ensure that the Center is fully functional from 10:00 a.m' to 6:00 p.m. Monday through Friday of each week during the term of this Agreement, except for legal holidays, and that the determination of further days and times of operation be the discretion RASS. i ensure that employees of RASS, while on duty at the Center, wear a uniform of a style to be approved by the Executive Committee, or an identification tag that indicates the name ofthe employee and the name of RASS; g. ensure that employees RASS act in a courteous and professional manner and maintain a neat and tidy appearance when providing services at the Center; h. ensure that all interior and exterior signage installed or in use at the Center is approved by the Executive Committee prior to installation or use; and i. operate the Center at no cost to the Participating Localities. Sec. 1-4 Oblieation of RASS Regardins Collision Repoftinq Services. During the term olthis Agreement RASS shall: a) provide only accident reporting services and information processing services at the Center and shall not allow any other services to be provided on the premises ofthe Center; b) only offer or make available to a customer ofthe Center the names of companies, groups, or individuals that are recommended by the insurance company ofthe customer, provided that RASS is not prohibited from contacting, on behalf of the customer, companies, groups or individuals thal are recommended by such insurance company: c) respect the right of the customers of the Center to choose to avail or not avail themselves ofany or all ofthe services ofRASS provided on behalfofan insurance company and shall not, at any time, use unlawful or misleading information or tactics or pressure a customer, in order to convince the customer to use any of the offered services; d. d) post signage, the content and location which shall be approved by the Executive committee, ui.,riring c-ustJ-e.s of the Center of their right of choice regarding services offered by RASS on behalf of an insurance company and the independence of the services provided from that ofthe Participating Localities; e) be permitted to olfer advice and assistance to a customer of the Center respecting matters arising from the incident being reported, but shall provide such advice and assistance only in u""orJu.r". with the policy requirements ofthe insurance company olthe customer and any other legal restrictions or requirements; 1) not permit the display of advertising for any commercial vendors at the Center, but the foregoing shall not be construed to restrict the availability of materials provided by any govemmental authority or the insurance industry or the advertising of the services provided by RASS on behall ol insurance companies: g) not permit commercial vendors to operate at the Center, but the foregoing shall not be construed to restrict the representation of an insurance company at the Center or the provision of services which an insurance company has purchased, and nottring in this Agreement shall be construed to prevent an insurance company from recommending the use of specific vendors which have been approved by the insurance company; h) ensure that the operating name of RASS shall not be a name that is likely to lead a person to reasonably believe RASS is an agency ofthe Participating Localities; i) report, in writing, monthly during the Pilot period and quarterly thereafter, to the Participating Localities on the activity of the Center during the preceding reporting period, which report shall include, but not to be limited to, information respecting the number ofpersons which have used the services of the Center, the range and type of services offered by the Center, the number and type of complaints received about service at the Center and any action taken in response to such complaints; j) notify the Participating Localities in writing of any oral or written complaints received from members of the public and customers of the Center ("Customer Complaints"), about the operation or services of the Center within seventy-two hours of receipt of the complaint, each such notice to be accompanied by a copy of any materials submitted by the complainant; k) attempt, in good faith, to resolve the matter giving rise to the Customer Complaint in accordance with any procedure for complaint resolution established by the Participating Localities, and resolve the matter giving rise to the Customer Complaint to the satisfaction of the Participating Localities; D RASS will not attempt to resolve and/or release any personal injury claims or losses arising from any reported accident; however, the foregoing is not intended to restrict RASS from providing insurers with information relating to such personal injury claims or losses; 3 m) use any information, reports, data or material supplied by the Participating Localities orly in u""ordu.rce with any iestrictions imposed from time-to{ime by any one or more of them on such use, and in accordance with any applicable legislation; and Sec. 1-5 Conflict of Interests Oblieations of RASS. During the term of this Agreement RASS shall not: a) operate or have any direct or indirect interest in or control over any automobile body repair shop or automobile rental facility and shall ensure that no director, officer or employee of RASS or any of its affiliated companies operates or has any direct or indirect interest in or control over any automobile body repair shop or automobile rental facility; b) employ, or be wholly or partly owned by, an officer or employee of a police department, or any other municipal or state offlcer or employee, an officer or employee of an insurance company or an offrcer or employee of an automobile body repair shop or automobile rental facility; and c) replace any officers or directors of RASS, or add any additional officers or directors, without the prior written permission of the Executive Committee. Nothing in this Agreement shall be deemed to prevent or hinder RASS from being compensated by insurance companies in connection with RASS's operation ofthe Center. ARTICLE II. OPERATIONAL AND FISCAL MATTERS Sec. 2-1. Participatine Localities. The Participating Localities to this Agreement are the City of Roanoke, the County ofRoanoke and the City of Salem. Sec. 2-2. Debt. The Executive Committee shall have no authority to incur debt obligations or approve expenditures. Sec.2-3. Executive Committee. The Executive Committee shall serve as an advisory board to RASS for the Regional Collision Center. The Executive Committee shall consist of the Chiels of Police ofthe Participating Localities, or their designees, and a non-voting member selected by RASS. Sec.2-7 . Indemnification and Insurance. Each Participating Locality will maintain its own workers' compensation and public official's liability insurance coverage, and will retain its full legal responsibility for injuries or property damage arising from its employees' use ofthe Regional Collision Center ("Retained Liability"). Nothing in this agreement shall be interpreted as an assumption of joint and several liability, a waiver of sovereign, governmental, or qualified immunity, or as an indemnification ofany Participating Locality, by any ofthe others. Except with respect to Retained Liability, RASS shall at all times indemnify and save harmless the Participating Localities, and all their officers, employees, agents and representatives of and from any and all manner of claims, demands, losses, costs, charges, actions and other proceedings {ool2s3o3,Docx ) 4 whatsoever, made or brought against, suffered by or imposed, on either or both of them in respect ofany loss, damage or injury (including fatal injury) to any person or property directly or indirectly arising out of, resulting from or sustained as a result oiRASS's willful wrongdoing or negligent occupation, use or operation ofthe Center. ARTICLE III. OPERATIONS AND DISPUTE RESOLUTION Sec. 3-1. Term. The term of this Agreement shall commence on June 1,2016 and shall terminate on November 30,2017 , for an 18 month Pilot Project. Upon the approval of all parties to this agreement, the Term of this Agreement may be extended to terminate on November 30, 2021 , unless sooner terminated or further extended as provided herein. If such extension occurs, as of each five (5) year anniversary date of November 30,2A2L, the term of this Agreement shall automatically be extended for two additional five (5) year tenns beyond the then existing date of termination, unless one or more of the Participating Localities chooses to withdraw from this Agreement in accordance with the process outlined Article V. Sec. 3-2. Operator. The day to day operation of the Regional Collision Center shall be performed by the vendor chosen to manage the Regional Collision Center on behalf of the Participating Localities. The Participating Localities have determined that only one source is practicably available to provide these services, and RASS is the vendor selected to provide these services. Sec. 3-3. Executive Committee. The oversight of the contract for the operation of the Regional Collision Center shall be the responsibility ofan Executive Committee as set forth herein. The composition and purposes of the Executive Committee are as follows: (1) Each Participating Locality shall appoint a member of the Executive Committee, and RASS shall provide one non-voting member for the Executive Committee. (2) The Executive Committee will meet at least quarterly, once the Regional Collision Center is established and becomes operational. Special meetings may be called by any two members by actual notice delivered to all members at least 48 hours prior to the meeting date, or may be held at any time upon attendance at meetings by all members. (3) A quorum necessary to take action at any meeting shall be three (3) members, or their officially-appointed designees. A majority vote of the members in attendance shall decide any issue presented unless otherwise set forth in this Agreement. (4) The members of the Executive Committee shall elect a chair and secretary from its members to serve for two years. (5) The meetings of the Executive Committee shall be conducted pursuant to the parliamentary procedures as set forth in "Roberts Rules of Order." ARTICLE IV.WITHDRAWAL OF A PARTY AND/OR TERMINATION OF AGREEMENT. Sec. 4-1. Withdrawal. Any participating Locality under this Agreement may withdraw and terminate such locality's participation in the Roanoke Valley Regional Collision Center {oo12s363.oocx ) 5 Agreement by having its Chief Executive Offrcer deliver that locality's intent to withdraw by U.S. celtified maii retum ieceipt requested a formal written notice to the ChiefExecutive Officer ofthe other Participating Localiiies on or before June 30 ofthe then current fiscal year, but which notice shall not be iffeciire until midnight on June 30 of the following fiscal year. The purpose of this notice requirement is to give the nonwithdrawing party or parties at least twelve (12) months' notice of ihe withdrawing locality's decision to no longer participate in the Executive Committee and Agreement. Sec. 4-2. Responsibilitv of Compliance. Any locality to this Agreement who gives a notice of withdrawal shall be responsible for complying with such Agreement until the effective date of the withdrawal notice as refened to in Section 5-1 above. Sec. 4-3. Withdrawinq Locality's Interest in Assets. Any locality withdrawing from the Executive Committee and terminating such locality's participation in the Agreement shall not be entitled to any interest in the Regional Collision Center after the date of its withdrawal. Sec. 4-4. Future Operation of Reeional Collision Center. Upon receipt of a notification of withdrawal, the nonwithdrawing localities, in their sole discretion, may continue their participation in the operations ofthe Collison Center with such modifications as they deemed appropriate. Sec. 4-5. Cooperation upon Withdrawal. The withdrawing locality shall cooperate with the nonwithdrawing localities in order to provide for a smooth transition of operations of the Regional Collision Center, including, but not limited to, executing any documents and/or providing any information the nonwithdrawing localities may reasonably request. Sec. 4-6 Termination. The Participating Localities may terminate this agreement with RASS upon three month's written notice to RASS in the event that: a) legal requirements, in the Participating Localities' sole opinion, prohibit any Participating Locality from continuing its participation in the Center; or b) RASS makes an assignment for the benefit ofcreditors, or becomes insolvent or commits an act of bankruptcy as defined by the Bankruptcy Code (U.S.lIUSC), or if RASS is subject to voluntary or compulsory liquidation or winding-up, or if the Center becomes abandoned. The Participating Localities may terminate this Agreement following 30 days'written notice to RASS from any of the Chiefs of Police that RASS has breached any ofthe provisions of this Agreement; provided however, that RASS shall have the opportunity to correct the situation giving rise to the breach to the satisfaction ofthe ChiefofPolice within the 30 day notice period. Either the Participating Localities or RASS may terminate this Agreement on 6 months' written notice to the other party, during which time RASS shall continue to operate the Center in accordance with the terms and conditions of this Agreement, provided however that the Participating Localities shall not terminate the Agreement under this subparagraph: a) for the sole purpose of entering into an arrangement or agreement with another person to operate a reporting center; and/or b) for the sole purpose of entering into an arrangement or agreement with another person to sell information to third parties; and/or c) to operate an information vending service; and/or d) to operate a business which uses the information contained in the accident reporting computing records and produces reports which can be sold to third parties. ARTICLE V. MISCELLANEOUS Sec. 5- 1 . Effective Date. The effective date of this agreement shall be January 1, 2016. Sec. 5-2. Notices. Notices hereunder shall be sent by certified mail to the respective parties to the following offrcers or their successors: Thomas C. Gates, County Administrator COTINTY OF ROANOKE, VIRGINIA 5204 Bemard Drive Roanoke, Virginia 24018 Christopher P. Monill, City Manager CITY OF ROANOKE, VIRGIMA P.O. Box 58 Roanoke, Y ir ginia 24402 Kevin S. Boggess, City Manager CITY OF SALEM, VIRGINIA 1 14 North Broad Street Salem, Virginia 24153 ROANOKE ACCIDENT SUPPORT SERVICES LTD. Steve Sanderson 111ToryorkDrive Toronto, Ontario M9L 1X9 Sec. 5-3. Captions and Headines. The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation ofthis Agreement. {oo125363.OOCX } 7 Sec. 5-4. Counterpart Copies. This Agreement may be executed in any number of counterpart copies, each of which shall be deemed an original, but which together shall constitute a single instrument. Sec. 5-5. Severabilitv. The invalidity, illegality or unenforceability of any provision of this Agreement as determined by a court of competent jurisdiction shall in no way affect the validity, legality or enforceability of any other provision hereof. Sec. 5-6. Waiver. No failure of any party to insist on strict observance of any provision ofthis Agreement, and no custom or practice ofthe parties at variance with the terms hereof, shall be deemed a waiver ofany provision of this Agreement in any instance. Sec. 5-7. Goveminq Law. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Sec. 5-8 Mandatory Virginia Public Procurement Provisions: During the term of this Contract, RASS agrees as follows: A. Pursuant to Virginia Code $ 2.2-431 1 .1, RASS does not, and shall not during the performance of this Contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. B. Pursuant to Virginia Code $ 2.2431 I .2, RASS shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 ofthe Code of Virginia (1950), as amended, or as otherwise provided by law. RASS shall not allow its existence to lapse or its certificate of authority to be revoked or cancelled at any time during the term of this contract. The Participating Localities may void this Contract if RASS fails to remain in compliance with the provisions of this section. Sec. 5-9. Entire Aqreement. This Agreement constitute the full agreement among the parties. This agreement may only be amended in writing by written amendment. IN WITNESS WHEREOF the goveming bodies of each locality listed below has duly authorized this Agreement to be signed on their behalf, by that locality's ChiefExecutive Officer, and RASS has caused this Agreement to be signed on its behalfby its duly authorized officer. CITY OF ROANOKE, VIRGINIA 8 By: _(sEAL) Attest: Christopher P. Monill, City Manager Approved as to form: By: Approved as to form: By: City Auomey ROANOKE ACCIDENT SUPPORT SERVICES LTD. _(sEAL) OF ROANOKE, VIRGINIA OF SALEM, VIRGINIA {oo125363.DOCX } Approved as to form: _(sEAL) Attest: 9 By: Steven A. Sanderson, President 10{00125363.DOCX } fiEM*-bL- DATE 3- l'l-\'e IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, March 14,2076: RESOLUTION 1283 REsoLUTIoNSI']PPoRIINGTIIEDESIGNATIoNoFTIIERoANoKEVAIIEY REGIONASYIRGINIA,SBTUERIDGEANDDIRECTINGTHECTTYOFSALEM,S USE OF TTIE YIRGINIA,S BLUE RIDGE BRAND ON CITY PROMOTIONAL AND MARKETING MATERIAIS IN SUPPORT OF EXPANDED DESTINAUON TRAVEL AND TOI'RISM WHEREAS, travel in Virginia,s Btue RidSe generates nearly $784 million in travel expenditures annually by visitors and supports over 7,600 jobs; and provides more than $55 million in direct state and local tax revenue; WHEREAS, leisure travel, which accounts for more than thtee-quarters of all trips taken in the United States, supports our region's arts, entertainment, and recreation sectors of tourism and spurs local job creation; and WHf,REAS, traveler spending in our region enhances the lives of local residents throuth sales taxes paid by out-of-town Suests, thereby decreasing residents'taxes to cover services enjoyed by all; and WHEREAS, travel and tourism are vital components of Virginia's diverse economy, a cornerstone of our vibrant quality of life., and a catalyst for entrepreneurship, cultural enrichment, historic preservation, community reilalization and economic growth; and WHEREAS, the goal of the Roanoke Valley Convention & Visitors Bureau is to promote the travel and tourism industry in the region, direct the development of local tourism marketing proSrams, and increase the prosperity and welfare of the people of the City of Salem; and WHEREAS, in an effort to market Virginia's Blue Ridge as a premier travel destination, the Roanoke Valley Convention & Visitors Bureau works in partnership with localities, businesses, and non-profit institutions to extend the appeal,, rcach and impact of the "Virginia's Blue Ridge" brand; and WHEREAS, the Virginia's Blue Ridge brand promotes a positive and allractive image, regionally, nationally and globally; and WHEREAS, the City of Salem desires to work with other regional governments and private businesses to unite under one regional brand, Virginia's Blue Ridge; and WHEREAS, ihe City of Salem in cooperation with regional govemments desires to cooperate, develop, and maintain a consistent message that supports the Virginia's Blue Ridge brand. NOW, THEREIORE BE It RESOLVED, that the Council of the City of Salem joins its regional partners in designating this region as Virginia's Blue Ridge and directs that the City of Salem's markefing and promotional materials suppolt the Virginia's Blue Ridge brand, encouraginS the growth of destination travel and tourism within the greater Roanoke Valley. Upon a call for an ay and a nay vote, the same stood as follows: James L. Chisom - William D. Jones - Jane W. Johnson - John C. Givens - Byron R. Foley - ATTEST: James E. Taliaferro, II Clerk of Council City of Salem, Virginia ClrY oF SaLEM, VrRGrNra OFFtcE oF GEIERAL REG|STRAR ELEGToRAL BOARD P. O. BOX 203 saLEM, VIRG|N|A 24'153 March 3, 2016 The Honorable Kevin S. Boggess City Manager of Salem City 114 North Broad Street Salem, VA 24153 Dear Mr. Boggess: Pursuant to provisions of $24.2-675 one certified copy of the Abstract of March 1, 2016. Sincerely, rEM#@- [)AIE 'q-lq-l12 DaNA M, OLTVER' GENERAL REGISTRAR SHARoN E. PRATI, DEPUTY REGISTRAR EVERETTE B. OBExsHAtN' JR.' CHA|Ri,lax STEVE M, S ELTZER' VlcE CHAIRUaN Ka?HERIN A. ELAir' SECRETARY of theCodeof Virginia, as amended, I hereby deliver to you Votes cast at the Dual Presidential Primary Election held on (^n ;4 g,^- Katherin A. Elam Secretary Attachment ABSTRACT of VOTES Cast in SALEM Clry, VIRGINIA at the 2016 March Oemocratic Presidential Primary Election held on March 0'1, 2016 for, President NAMES OF CANDIDATES ON THE EALLOT aLlec. TOTAL VOTES RECEIVED UN FIGURES) Hillary Clinton Bernie Sanders Martin J. O'Malley Total Write-ln votes IFrom Write-lns Certifications] lvalid Write-lns + lnvalid Write_ins = Total Write ln Votes] Total Number of Overvotes for Office We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on March 01, 2016, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the President. Hillarv Clinton Given under our hands this day of arch .lU I lo 765 727 11 0 0 C hairman Vice Chairman Secrelary Secretary, Electoral Board'a,bttu^-2"-"t^- tl, ABSTRACT of VOTES Cast in SALEM CITY, VIRGINIA at the 2016 March Republican Presidential Primary Election held on March 01, 2016 for, President NAMES OF CANDIDAIES ON THE BALLOT Donald Trump Marco Rubio Ted Cruz Ben Carson John Kasich Jeb Bush Rand Paul Mike Huckabee Lindsey Graham Jim Gilmore Rick Santorum Carly Fiorina Chris Christie Total Write-l n votes [From Write-l n s Certifications] [Valid Write-lns + lnvalid Write_ins = TotalWrite ln Votes] Total Number of Overvotes for Office TOTAL YOIES RECEIVED (tN FTGURES) 1246 1 067 741 256 211 13 13 I 4 2 1 0 0 0 0 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on March 01, 2016, do hereby certify that the above is a true and correctAbstract of Votes cast at said election for the President. Donald Trumo Given under our hands this J otlo , Chairman , Vice Chairman , Secretary , Secretary, Electoral Board o rrd&drchday of CITY OF SALEM DEMOCRATIC PARTY PRESIDENTIAL PRIMARY ELECTION MARCH 1,2016 PRECINCTS aE lUFo o IIJt uJFIo UJil. tro Eo Lsr g G =b .? c E (E = ol-oE'g (E @ .9trLom J FoF U't IIJFo J Fot- s F3oztrfF ! NORTH SALEM # 2 ,,4r,1, 1-O20 133 3 130 ! / 1i 2i '11 , ,1t '( 1t 21 1 1,50 752 35% CONEHURST 49 0 :..{, 47 266 36% BEVERLY HEIGHTS 40 3 28 348 20% WEST SALEM 58 0 63 500 24o/o NORTH SALEM # 1 116 2 '412 636 36% SOUTH SALEM # 1 52 1 58 290 38% SOUTH SALEM # 2 68 1 72 497 28o/o EAST SALEM I (Ilrlr 37 0 24 197 31% SOUTHSIDE HILLS 78 1 67 674 22% HIDDEN VALLEY 113 0 101 777 28% CENTRAL ABSENTEE 21 0 25 132 TOTAL 5069 9% a- ,**,r CITY OF SALEM REPUBLICIAN PARTY PRESIDENTIAL PRIMARY ELECTION MARCH 1,2016 PRECINCTS U)t lUFo o IUt ltJFIo lUt. o5 tr ooL G = E (E .c (E Lo ooEtr J coot- (Uo Eo trl =(E lL E'tr (Et oott (E .Yo I o.Y = N Lo E'ol= CL E LF !, Gcoo oL.o E o .E.? o +,o L o o L o o =m lto? E Lo+,c (E U' .-o E, .9o GY tr o? G '= .9lr .>L Go J FoF o E, ltJFo J F.oF s FfoztfF NORTH SALEM # 2 186 0 41 1 0 81 134 0 0 1 0 42 0 752 65% CONEHURST 39 0 11 0 0 34 80 1 0 1 0 3 0 266 64% BEVERLY HEIGHTS 73 0 16 2 0 76 99 0 0 1 0 6 0 348 78% WEST SALEM 138 0 29 4 1 77 112 1 0 0 0 17 0 500 76% NORTH SALEM # 1 ',23 0 25 2 ,l 94 125 0 0 1 0 34 0 636 64% SOUTH SALEM # 1 30 0 15 1 2 45 79 0 0 2 0 6 0 290 620/o SOUTH SALEM # 2 106 1 27 1 1 72 134 0 0 1 0 12 0 497 71% EAST SALEM 35 0 I 0 0 25 64 0 0 0 0 3 0 197 69% SOUTHSIDE HILLS 138 1 41 1 0 106 210 0 0 0 0 31 0 674 78% HIDDEN VALLEY 178 2 38 0 2 104 190 0 0 2 0 48 0 777 73% CENTRAL ABSENTEE 21 0 4 1 1 27 19 0 0 4 1 9 0 132 REPUBLICAN PARW .PRESIDENTIAL PRIMARY AT A REGULAR N,,IEETING OF THE VIRGINIA HELD AT CITY HALL CITY COUNCIL OF THE IIEM #. DATE 3- lq_li, CITY OF SALEM, MEETING DATE: AGENDA ITEM: March 14,20'16 Request to accept and appropriate donation from the Estate of Maxine Sink Rosemarie B. Jordan Direclor of Finance SUBMITTED BY: SUMMARY OF INFORMATION: The Estate of Maxine Sink donated $25,630 to the City of Salem to be used by the Fire and Police Departments. The Fire Department will use their share of the donation to upgrade the training room, which has not been updated in the past fifteen years. They will purchase new audiovisual equipment and furniture. The new audiovisual equipment will allow better utilization of the department's new on-line learning system. The Police Department will use their share of lhe donation to purchase 18 body cameras. Any donations not expended in the fiscal year received will be carried foMard to be spent in the next fiscal year. FISCAL IMPACT: Proceeds from donations allow us to purchase needed items that are not included in the current budget. STAFF RECOMMENDATION: Appropriate $13,265 in donation revenue to the Fire Donations account'10-032-0100- 46225 and $13,265 in donation revenue to the Police Donations account 10-030-0100- 46375. lncrease budgets for the Fire Department expendable equipment account 10- 032-32'10-56008 by $13,265 and increase the budget for the Police Department machinery and equipment account 10-030-31 10-5800'l by $'13,265. tTEl\4 #G" DATE 3-l'i-lk AT A REGULAR N,ITEETING OF THE CITY COUNCIL OF THE CIry OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: AGENDA ITEM: March '14. 2016 Request to accept and appropriate funding from Virginia Fire Programs Fund. Rosemarie B. Jordan Oirector of Finance SUBMITTED BY: SUMMARY OF INFORMATION: Each year, the City receives funding from the Virginia Fire Programs Fund, which must be spent in accordance with state guidelines. lffunds are not spent in the fiscalyear received, localities are allowed to carryover these funds. The Salem Fire Department has accumulated Virginia Fire Programs Funds over previous fiscal years and would like to utilize these carryover funds to purchase the following: $60,000 for a 'l -ton truck with a Command slide out and snow plowto replace the current Command 'l vehicle, $60,000 to replace the department's 5" hose supply, $35,000 to purchase a % ton truck with camper shell to replace the fire inspector's vehicle and $55,000 to purchase a % ton truck to replace the technical rescue vehicle. FISCAL IMPACT: The $210,000 will allow us to purchase needed equipment lhat is not included in the current budget. STAFF RECOMMENDATION: Staff recommends appropriating $210,000 from fund balance lo account 10-032-3210- 55819 for the purposes state above. Because there are additional carry over funds available, it is recommended that amounts less than $25,000 be administratively appropriated as approved by the City Manager. ITEM # AT A REGULAR I\4EETING OF THE CIry COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:March 14.2016 Request to accept and appropriate Byrne Special Fund Program grant from Department of Criminal Justice Services. SUBMITTED BY: bO AGENDA ITEM: Rosemarie B. Jordan Director of Finance SUMMARY OF INFORMATION: The Department of Criminal Justice Services (DCJS) makes federal funds available to localities to help support efforts to reduce crime and improve public safety. The City of Salem Sheriffs Otfice was awarded a grant of $9,479 to be used to cover training costs and purchase a metal detector. The grant requires a cash match of $499 which is available in the Fiscal Year 20'16 Sheriffs Department operating budget. FISCAL IMPACT: The $9,479 grant will allow us to purchase training and equipment that are not included in the current budget. STAFF RECOMMENOATION: Staff recommends accepting the grant from DCJS, appropriating $9,479 in state grant revenues, account 10-028-0'100-48380 and appropriating $9,479 in Sheriff State Grants expenditures, account 1 0-028-2180-55877, for the purposes stated above. The local match of $499 will come from Sheriffs Supplies ($200) and Registration/Training ($299). IEM #-L H_ DATE 3-r+-16 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM' VIRGINIA HELD AT CITY HALL MEETING DATE: AGENDA ITEM: March 14,2016 Request to appropriate additional funds allocated to VDOT UPC 'l00656 for the construction of a sidewalk on Route 419 Rosemarie B. Jordan Director of Finance SUBMITTED BY: SUMMARY OF INFORMATION: The City received an increase in Highway Safety lmprovement Program (HSIP) federal and state grant funds allocated for construclion of a sidewalk on the west side of Route 419 from Rotary Park to Keagy Road. These grant expenditures are 90% reimbursable from Federal HSIP funds with a 10% match from the state, making them 1000/0 reimbursable from grant funds. The sidewalk will be constructed by the City of Salem Street Department personnel. This change in funding brings the total allocation for the project to $594,720. This is an increase of $261,62'l that was added to the original allocation of $333,099. FISCAL IMPACT: The sidewalk will improve safety for pedestrians and bicyclists on Route 4'19. Since funds are 100o/o reimbursable, the financial impact to the City will be minimal. VDOT may charge an administrative cosl to this pOect, which should not exceed $3,000 for the project. STAFF RECOMMENDATION: City staff requests Council to appropriate additional revenue of $261,621 as follows: $235,459 to the Capital Projects Federal Grants account, 20-012-0200-48995 and $26,162 to the Capital Projects State Grants account, 20-012-0200-48495. City staff also requests an increase of $261 ,621 in the appropriation for the Bicycle & Pedestrian Safety lmprovement Program expendilure accounl, 20-042-0205-54402. rrru*-6r- onrr 3-tq-lk ATA REGULAR IVIEETING OF THE CIry COUNCIL OF THE CITYOF SALEI\,4, VIRGINIA HELD AT CITY HALL MEETING DATE: March 14,2016 AGENDA ITEM: Request to accept and appropriate the additional Victim Witness grant funds SUBMITTED BY: Rosemarie B. Jordan Director of Finance SUMMARY OF INFORMATION: The Victim Witness Grant Program makes federal and state funds available to localities to provide assistance and information to crime victims as their cases proceed through the justice system. The program is administered by the Commonwealth Attorney's office. The City of Salem Commonwealth Attorney's office was awarded additional grant funding of $8,198 to be used to cover the cost of office supplies and equipment. FISCAL IMPACT: The $8,'198 in additional grant funding will allow us to purchase needed items that are not included in the current budget. STAFF RECOMMENDATION: Staff recommends accepting the additional$8,198 in grantfunds and appropriating $8,198 in state grant revenue, account '10-029-010048300. lncrease the expenditure budgetfor Victim Witness expendable equipment, account 10-029-2212-56008 by $'1,312 and the Conlingency accou nt, '10-012-91 1 0-59500 by $6,886. CITY Of' SAITEM, \rIRGII\-IA DEPARTMENT OF ENGINEERING ITEM#T DATE#3-\+-\\2 WILLIAM L. SIMPSON, JR, PE ASSISTANT CITY ENGINEER TELEPHONE: (540) 375-3032 FAX: (5a0) 375-4040 CHARLES E. VAN ALLMAN, JFI., PE, LS CITY ENGINEER P.O. BOX 869 SALEM, VIRGINIA 241 53.0869 lv March 7 ,2016 Council of the City of Salem Salem, VA Dear Council Members. The City Engineer's office has reviewed the estimate for physical improvements and erosion and sediment control for The Village at North Mill Phase ll. Subdivision. It is recommended that the project be bonded in the amount of $183,931.00 for a time frame for completion set at twelve (12) months. Sincerely, /furLd/r*qr Charles E. Van Allman, Jr., PE, LS City Engineer CEVjr/llp Attachment: City Engineer's Estimate f,xre MARCH 7,2016 PROJECT: THE VILLAGE AT NORTH MILL - PHASE II NORTH MILL ROAD OWNER: FCLANDLLC Listed below are the physical improvements to be constructed in conjunction with the subdivision of the property of the referenced owner, and the recommended security required for each from the developer. 1. Pavement $ 61,370.00 575 S.Y. Entrance Pavement Section 1550 S.Y. Typical Pavement Section 1050 S.Y. Private Access Road (Phase 1 Lots) 1 each Temporary Turnaround 1260 L. F. CG-6 Curb & Gutter 2. Water 23,600.00 760 L. F. S" Waterline 2 each Fire Hydrant Assembly 3 each 8-inch Gate Valve 8 each Single Water Meter Setters 3. Sanitarv Sewer 25,900.00 720 L.F. 8" Sanitary Sewer Line 8 each 4" Residential Laterals 5 each Standard Manhole 4. Storm Drainaoe 34,750.00 9 each Curb lnlet Dl-3 Series 1 each Grate lnlet Dl-7 382 L.F, 15" HDPE PiPE 154 L.F. '18" HDPE Pipe 1 each 15" HDPE End Section 1 each 18" HDPE End Section 350 L.F. Ditch w/ EC-3A Lining 5. Erosion and Sediment Control 19,590.00 750 L.F. Road Stabilization 1000 L.F. Silt Fence 430 L.F. Diversion Dike 9 each lnlet Protection 4 C.Y. Rip Rap 5 each Rock Check Dam 5.6 AC Seeding & Mulching 6. As-Builts 2,000.00 SUBTOTAL: $167,210.00 ROUNDED 10% CONTINGENCY: 16,721.00 TOTAL: $183.931.00 CITY OF. SAIJEM, VIFiGINIA DEPARTMENT OF ENGINEERING lTEM#Lv< DATE#3-r+ -tt" WILLIAM L. SIMPSON, JR, PE ASSISTANT CITY ENGINEER TELEPHONE: (540) 375-3032 FAX: (540) 375-4040 CHARLES E. VAN ALLMAN, JR., PE, LS CITY ENGINEER P.O. BOX 869 SALEM, VIRGINIA 241 53-0869 March 7,2016 Council of the City of Salem Salem, VA Dear Council Members: The City Engineer's office has reviewed the estimate for physical improvements and erosion and sediment control for Waffle House. It is recommended that the project be bonded in the amount of $17,644.00 for a time frame for completion set at twelve (12) months. Sincerely, CkttLa,^f7 Charles E. Van Allman, Jr., PE, LS City Engineer CEVj/llp Attachment: City Engineer's Estimate MARCH 7, 2016 PROJECT: WAFFLE HOUSE 1961 W MAIN STREET DEVELOPER: EASTCOASTWAFFLES,INC Listed below are the physical improvements and erosion and sediment control measures to be constructed in conjunction with the property of the referenced owner, and the recommended security required for each from the developer. 1. Storm Water Manaqement $ 9,000.00 35 LF 15" Type S HDPE 145 LF 30" Type S HDPE2EA Dl-1 lnlet 1 LS Storm As-builts 2. Erosion & Sediment Control 3,040.00 'l EA Construction Entrance 280 LF Silt Fence 3 EA [iliiiii,'[8.,., Permanent Seeding 3. Landscapino 4,000.00 SUBTOTAL: $ 16,040.00 '10% CONTINGENCY: 1.604.00 TOTAL: $t[*e14.00 Salem, VA Code of Ordinances Page I of I ITEM* 6L e11E 3-tg-tb Sec. 8.3. - Submission of budget; annualtax levy and appropriation ordinance. The city manager shall, not less than thirty (30) days before the last regular meeting ofthe city council in the month of May of each year, submit to the city council for its information, a budget for the ensuing fiscal year, and before the end of each fiscal year, the city council shall lay its levy for the ensuing fiscalyear on all property, real and personal, subject to taxation for city purposes. The city council shall, not later than July 1 following of each year, adopt its annual budget and pass its annual appropriation ordinance. (Acts 1985, ch.23,51) State law reference- Time for preparation and approval of budget, Code of Virginia, S ,l5.2-160. about:blank 31812016 nEM# Ql'{- DATE AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: AGENDA ITEM: March 14,2016 Request to amend School Fund budget as approved 2016 Operating Fund and School Grant by the School Board on March 8, SUBMITTED BY:Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Operating Fund and School Grant Fund budgets were amended for flscalyear 20'15-20'16 bytheSchool Board at their meeting on [Iarch 8, 2016. Budget amendments totaling $65,000 and $38,500 were made to increase the revenue and expenditure budgets in the Operating Fund and Grant Fund respectively. The Operating Fund was increased due to receiving notification from the Department of Education (DOE) that the Schools were awarded $65,000 for the National Board Certification lncentive Award for payments to teachers who have reached this eligibility in their careers. The Grant Fund was increased due to notification from DOE that the Schools were awarded $38.500 for one-time expenses related to the start-up of the Virginia Preschool lnitiative (VPl) program. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling $65,000 and $38,500 need to be made to the School Operating Fund and the School Grants Fund respectively. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board's appropriation changes of $65,000 and $38,500 to the Operating Fund and crants Fund respectively per the attached report. iil March Mid Year Budoet Adiustments - Grant Fund - Attachment B Income Statement Through 02l16/16 Detail Listing Exclude Rollup Account Adjustment o/o of Notes MTD YTD Budget Less Account Account Dccription Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Annual Fund Category Governmental Funds Fund Type Special Revenue Funds Fund 32 - School Grants Fund REVENUE 61610 Virginia Preschool Initiative Startup Grant 240397 EXPENSE 71120 Compensation-InstructionalSalaries 72IOO FICA 72210 VRS Pension Contribution 72220 VRS Hybrid Pension Contribution 72300 Group Health and Dental Insurance 72400 VRS Group Life Insurance 72500 Disabilitylnsurance 725L0 Hybrid Disability Insurance 72750 VRS Retiree Health Care Credit 73037 Contractual Services - Other 73255 ProfessionalDevelopment 76435 Supplies - Instructional E(PENSE TOTALS Grand Total Net Gain (Loss) .00 3a,o50.o0 REVENUE TOTALS $2,290,651.00 $1,178.65 $557,483.41 $1,733,167.s9 $38,050,O0 .oo .00 .o0 .o0 .oo .o0 .oo .oo .oo .oo 3,OOO.OO .00.00 New Grant Award Received 2/5/16 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 nn .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 24o/o 0 0 n 0 n 0 0 0 U 0 0 0.00 .00 .00 .00 35,050.oo D(PENSETOTALS $22 Grand Totals REVENUE TOTALS 2,290,651,00 1,178.65 557,4A3.4t t,733,t67.59 338,050.00 430k 3a,o5o.oo .00 24o/o $0.00 ($3,940.92)($430,304.s4) $430,304.s4 $o.oo Irarch ltlid Year Budoet Adiustnents - Attachment A Annual Mm YTD Eudget Less Actual Account Account Description Budqet Amount Amount Actual Amount YTD Actual Income Statement Through 02/16/16 Detail Listing Exclude Rollup Account Adjustment o/o of Needed Budqet Notes Fund Category Gov€rnmental Funds Fund Type General Fund Fund 30 - School General Fund REVENUE 30-110-00-00-9-000-61400 Nad Board Certification Bonus REVENUE TOTALS Compensation-NBC Teacher Bonus Locations ,.1r. - Salem High School Totals Compensation-NBC Teacher Bonus Locations 112 - Andrew Lewis Middle School Totals Compensation-NBc Teacher Bonus Locations 113 - Carver Elementary Totals Compensation-NBC Teacher Bonus Locations 114 - West Salem Elementary Totals Compensation-NBC Teacher Bonus Locations 115 - South Salem Elementary Totals EXPENSE TOTALS 6s,ooo.oo (65,000.00) 65,000.00 +++ $47,921,002.00 $473,373-54 $24,827,462.10 $18,093,539.90 $65,000.00 58% .00 .00 34.583.14 (34,583.14) 25,000.00 +++ $10,293,811.00 $8,215.10 $5,899,309.80 $4,394,501.20 i25,OOO.0O 57o/o .00 .00 15,833.24 (1s.833.24) 10,OOO,OO +++ $6,835,507.00 $4,562.20 $3,844,257-43 $2,991,249.57 +10,000,00 560/0 .00 .00 11,874.93 (11,874.93) 7,500.00 +++ $3,798,355.00 $623.65 $2,079,144.A9 $t,769,210.11 l7,s0O.OO 53o/o Award Letter Received 1213/15 E(PENSE 30-111-61-10-3-110-71650 30-1 12-61-10-4-1 10-71550 30-1 13-61-10-2-1 10-71650 30-1 14-61-10-2-1 10-71650 30-115-51-10-2-110-71550 Grand Totals REVENUE TOTALS 42,921,002.00 473,373-54 24,A27,462.10 18,093,539.90 65,000,00 58o/o APENSETOTALS 42.S21.002.00 24.347.4A 24.2a4.76r.O9 18-636.240.91 65.000.00 57o/o Grand Total Net Gain (Loss)$0.00 $,149,026.06 $s42,701.01 ($s42,701.01) lO.0O +++ ITEM: Closed Sessio n SUBJECT: Hold a c lo s ed s es s io n p ursuant to Sectio n 2.2-3711A(29) of the 1950 Code of Virginia, as amend ed , to d is cus s the award of a pub lic contrac t involving the expend iture of p ublic fund s . REVIEWER S: Dep artment City Manager’s Office