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Home My WebLink About8/14/2023 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, August 14, 2023, 6:30 PM Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON A M E N D E D A G E N D A 1.C all to Order 2.New Business A.Discussion I tems 1) Discussion of urban archery within the City 2) Amendment to Code related to Polling Locations 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes C onsider acceptance of the J uly 24, 2023, Regular Meeting minutes. 5.Old Business A.Amendment to the Zoning Ordinance C onsider ordinance on second reading for the request of Brittany M. Haddox, contract purchaser, and J uilliard Enterprises, LLC, property owner, for rezoning the property of 1201- 1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. (Approved on first reading at the J uly 24, 2023, meeting.) 6.New Business A.Resolution Salem Museum C onsider adoption of resolution 1458 in support of the Virginia America 250 C ommission and their efforts to commemorate the 250th anniversary of Virginia's participation in American independence. B.B oards and Commissions C onsider appointments to various boards and commissions. C .Urban Archery Ordinance C onsider request to adopt Urban Archery Ordinance. SUPP LEMEN TA L IT EM 7.Adjournment Item #4B Date: 8/14/2023 City Council Meeting MINUTES Monday, July 24, 2023, 6:30 PM Work Session is cancelled for July 24, 2023 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION AMENDED AGENDA WORK SESSION IS CANCELLED REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones (absent), and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance Mayor Turk stated that Council needed to consider an amendment to this evening's agenda to add Item 6D. This item is for Council to consider approval of hiring The Berkley Group to head the City Manager search. She noted that there are specifics that may need to be ironed out with the contract itself. Renée Turk motioned to add Item 6D to the agenda to consider awarding contract for an executive search firm for the City Manager position to The Berkley Group. H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones Item #4B Date: 8/14/2023 3. Bid Openings, Awards, Recognitions There were none. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. John Breen, 142 Bogey Lane, was the only citizen to address Council this evening. He expressed concerns relating to Salem's City Code. He listed specific sections of the Code and requested that Legal Counsel review these Charter and Code sections and by October 1, 2023, provide a written public legal opinion to Council, which determines, if the word "shall" within these sections means something must be done or if another meaning is correct. He requested that this opinion identify any suggested changes for these Code sections. Mr. Breen also requested that, through the City Manager, not later than November 1, 2023, the Director of Community Development create the Index which Section 106-522.3 mandates; require that both Section 106-508 and Section 18-41 be strictly followed and enforced effective immediately; compile a list of non-conforming Salem properties; and provide to Council detailed draft ordinances which define and provide incentives to address blight, adopt the Virginia Building Maintenance Code, prevent parking in front yards, and establish storage container regulations. One further request from Mr. Breen was that by November 1, 2023, Council appoint a committee with a 12-month task to review Salem's Code and Charter and to render recommendations for changes and amendments to Council as they may arise. B. Minutes Consider acceptance of the July 10, 2023, Work Session and Regular Meeting minutes. The minutes were approved as written. C. Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for the twelve months ending June 2023. Vice-Mayor Wallace requested an explanation from the City Manager addressing why there were some large differences in the actual vs. budget for certain Enterprise Fund accounts. Mr. Taliaferro asked for clarification of specifically what Mr. Wallace was referring to. Item #4B Date: 8/14/2023 Mr. Wallace responded that the Water Fund and the Electric Fund seemed to be off significantly from the budget for the year. He noted that these figures are subject to final audit; however, it appeared that the Electric Fund lost almost $900,000 and the Water Fund lost $400,000 that was not forecast when the budget was formulated. Mr. Taliaferro asked Ms. Jordan to respond. Ms. Jordan explained that at this point all June 30 statements were subject to the final audit as noted on the financial reports. None of the audit year- end adjustments have been made yet to these statements. Anything that is considered a fixed asset has not yet been reclassified and that remains to be done as well as any other accruals that need to be done. There remain a number of adjustments that will be made to these statements before they are considered final for audit purposes. At this point, these reports are preliminary first-pass reports. Ms. Jordan noted that there will be many adjustments made to these numbers before they are finalized at the end of the audit period. The financial reports were received. 5. Old Business There was no old business this evening. 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. (Advertised in the July 13 and 20 issues of the Salem Times-Register.) (Recommend approval; see page 2 of Planning Commission minutes.) STAFF REPORT Mayor Turk opened the public hearing. Jason Fountain, representing Julliard Enterprises, and Brittany Haddox, buyer of the property, appeared before Council. He stated that they were there to follow up on the Planning Commission's recommendation and to make themselves available as the buyer and seller to answer any questions or concerns that Council may have. Mayor Turk noted that she understood that Ms. Haddox would be opening a law office that would specialize in labor disputes and asked to verify this information. Ms. Haddox responded that this was accurate. She elaborated that the property had two buildings on it. In one, she plans to operate a law practice and the other one would have a tenant of some other professional office nature. Item #4B Date: 8/14/2023 Mayor Turk closed the public hearing. Mr. Foley asked if anyone remembered why this property was so restricted. Mr. Taliaferro noted that originally when it was rezoned, it was very narrow in order to restrict the uses as HBD includes a range of uses. There was concern at that time since it was relatively new that they did not want to see a wide range of uses there. However, over time this has restricted them. Randy Foley motioned to adopt ordinance on first reading for the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones B. Abstract of Votes Receive the Abstract of Votes cast at the Democratic Party Primary Election held on June 20, 2023. The Abstract of Votes was accepted by Council. C. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to reappoint Vicki Daulton for a four-year term ending July 26, 2027, to the Planning Commission and NPDES Citizens' Committee. Renée Turk seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones D. Executive Search Firm Contract Consider awarding contract for an executive search firm for the City Manager position. - SUPPLEMENTAL ITEM Mayor Turk remarked that this was the item that was approved to be added by amendment at the beginning of the meeting. She noted that this item was for Council to consider the hiring of The Berkley Group in the search for a City Manager. She shared that Council had been provided with information and that there were specific details that Council would need to look at together and fine tune. They have the Item #4B Date: 8/14/2023 proposal from the Berkley Group to work with at this point. Vice-Mayor Wallace asked Mr. Guynn if it would be feasible to approve the base contract this evening and then include in a letter that add-on items could be discussed at a later date. Mr. Guynn responded that it was feasible to set this up as a term contract. He used examples of two search contracts that he was currently working with Berkley on for other localities that were essentially the same contract. Mr. Guynn said that it was certainly feasible to do Master contract and then do add-ons later as appropriate for what the particular job assignment was. Mr. Foley stated that he had many questions, but he did not know that they necessarily needed to all be answered prior to signing a contract. He noted that he had not been asked a single question by any of the other members of Council about this process and that he was frustrated by this. He felt that he was in the dark as to what had been discussed, what the parameters were, what people were looking for, and what the process was. He noted that as the only member of Council that had been through this process in the past four years that he had an understanding of the process and that he was unhappy with the way things were going thus far and the fact that he felt that he was in the dark. He was not sure how much needed to be discussed prior to signing the contract and how much could be discussed after the contract was signed. He also noted that he felt he had good insight into this process as he had gone through it previously and that he was frustrated that he had not been asked any questions. Mayor Turk asked Mr. Foley if they had done a search the previous time. Mr. Foley responded affirmatively. He noted that a Request for Proposals (RFP) had also been put out. He commented that he was impressed with The Berkley Group in the limited exposure that he had with them during the Comp and Class Study. He realized that this would most likely be a different group of people that the City would be working with. Mr. Foley asked if there would be any public input to the process, when would salary range be discussed, and the question of whether there should be multiple Assistant City Managers versus one for which some discussion had been held. It was his feeling that some of these questions should be answered before hiring the City Manager position and knowing what that position is going to be. Mayor Turk responded that this is why The Berkley Group will be interviewing to find out from every member of Council exactly what they are looking for and where we need to go. Before Council can interact with them, Council has to approve them as the group that they are going to work with. She noted that there had been no Item #4B Date: 8/14/2023 discussion of what anyone on Council would like to see or salary. At this point the discussion was just on acquiring this group that is very good and very well known for doing this type of search to work with the City of Salem. Mr. Wallace noted that, having read the proposal that they had received from Mr. Taliaferro, he felt that a lot of these concerns will be addressed once the process starts based on the information included in The Berkley Group engagement letter. Included were the steps that would be followed in the process of interacting with Council to determine the scope and the type of person that Council would like to hire. He felt that as the process moves along, all of the details would evolve. Mr. Foley stated that he wished to be transparent and that he felt this was a "ready, fire, aim" drill right now. Mayor Turk responded that she was sorry that he felt that way. James Wallace motioned to execute contract with The Berkley Group for the search for the new City Manager. H Hunter Holliday seconded the motion. Ayes: Holliday, Turk, Wallace Nays: Foley Absent: Jones 7. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(5) of the 1950 Code of Virginia, as amended, for: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Jim Wallace motioned that in accordance with Section 2.2-3711 A(5) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 6:49 p.m. for the purpose of discussing the following specific matter: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Item #4B Date: 8/14/2023 H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones Mayor Turk noted that no action would be taken this evening. James Wallace motioned to reconvene at 8:15 p.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 8. Adjournment The meeting was adjourned at 8:16 p.m. Item #5A Date: 8/14/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. (Approved on first reading at the July 24, 2023, meeting.) SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District with conditions Land Use Plan Designation: Commercial Existing Use: Commercial Proposed Use: Commercial The subject property consists of a single parcel of 0.522 acres, located on the north side of Texas Street and to the west of the intersection with Lynchburg Turnpike. The property contains two one-story brick office buildings. On December 12, 1988, City Council approved a rezoning of the property from Residential District R-1 to Residential-Business R-B with conditions, and subsequently amended the conditions on December 10, 2018 to the following : (3) Building "A" will be used for professional real estate appraisal services and related activities. Building "B" will be used for professional offices, real estate appraisal, and/or other similar occupations, and laboratory (conditions #1 and 2 from the original rezoning are hereby extinguished). Currently, Renew Psychiatry Services, PLLC, a medical office, occupies 1201 Texas Street (Building B) and 1203 Texas Street (Building A) is vacant. This request is to rezone the property to remove the conditions. The applicant proposes a law office in Building A. REQUIREMENTS: The proposal meets the requirements of Section 106-213.2. (B) Permitted uses in HBD. OPTIONS: 1. Recommend approval of the request. 2. Recommend denial of the request. " " • L 2. 3. NOTES: LOCATION OF UNDERGROUND UTILITI!lS IS BASED ON ~IELD SURVEYS, ORIGINAL CONSTRUCTION PLANS AND AVAILABLE RECORDS. THE CONTRACTOR SHALL VERIFY LOCATION OF ALL UTILITIBS PRIOR TO BEGINNING CONS·ERUCTION. THE SUBJECT PROPERTY IS NOT WITHIN THE LIMITS OF THE 100 YEAR c'LOOO BOUNDARY AS SHOWN ON THE FEMA FLOOD BOUNDARY MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSBD ATTORNEY. PROPE.RTYOF ROAl'-JOKE.. COLLE.GE. TRUSTE.£5 TAX ~0 148 ·01 ·01 2.01-JE.D R • "2. I / I I I I I I I -- BUlLOl!sJG,' E," PROFOSE.D I· sr0RY OFFICE. BUILD\~ 1,~00 ~Q..FT. 8 ~ ,.., i ....,, PROPERTYOF LEO VA.l--JCE. 8c. DOROT\--\Y 00~N STE.\vART ,--""X 1--12. 14"1 • o I -0 I "Z.01--.lE.D R-1 0.52..2. Ac.. ~, 7~8 .~"2. ':::,IQ_. FT. C\' 10' C\' ',' ("NP.) /' ('NP.) ~ GRA"=>S. 1~~0 ) PA\IEO -----PAR.Kit-JC.. ----- AREA l·ST=-t CFFlC.E. l!,U\\..DIJ..X. 1,aoos.c:;i.FT. 4&' 0 r EXl~T. e:o<:,e:. Cir' PAVEMENT~--...... ~ \ ---- TEXAS ------ \ I \ STREET \\ ---. \\ ' I ' \ \\ \ ---- \ \ I I I \ ----- \ I \ \ ', ,, \:,, I ,, '" ( ' ~ I I T"f PE.' e; BUFFE.RYAR.D SMAlL E.\li:..R<=-R'E..EJ..l ~E.E..c;. ("NR) LN v( (c' ~ VlClt---.lll"Y MAP € ~ "- I ' It: . r--- PROP'E.R:lY 0~ ROBERT MlDRE.'w & BOYE.TTE PA I R\C.IA F. BRUG~ ,~ 1--J~ 14-C\-Ol·Oc... -Z.01'1~O R-1 .SMALL E.VER<!>~ SHRUE!6 (T"YP.) 10' ~· o' I'! ~mr• • -~ -~JI GRAPHIC 10' 20' I SCALE J 1"= 10· CONCEPTUAL PLAN FOR BILLIE A. GOLDING SCALE: 1 "= 1 O' SITUATE TEXAS STREET SALEM, VIRGINIA DATE: OCT. 4, 1988 REVISIONS t-:0-:-A=,T E::-,,--------------.---::B-:cY--1 DESIGNED BY D:W. B · ----,>------,--------+----! DRAWN BY 0:W.B. t---1-----------+--I CHECKED BY __ _ WO., 88•182.4- t---t--------------t----l NB ____ _ t---il-----------+--1 TAX ; 14"1-0\ -01 'f. P. PARKER & SON engineers & st1rveyors, ltd. TELEPHONE (703) 387-1153 PO BOX 39, SALEM, VIRGINIA 24153 gL------,,---:-:----;--,-:----:---:--,-------------------------------------__:------------------------------------------------------------~----------------------------------------------~ =:!)• amerlcan blueprint of columbla j i New Tract B, containing .522 acre as shown on plat of subdivision for Leo Vance and Dorothy John Stewart of a 1.376 acre tract creating new tracts A & B according to plat prepared by T.P. Parker & Sons, dated October 18, 1988, which said plat is recorded in the Clerk's Office of the Circuit Court for the City of Salem, Virginia, in Plat Book 3, page 67 Planning Commission Meeting MINUTES Wednesday, July 12, 2023, 7:00 PM Work Session 6:30PM Council Chambers Conference Room, City Hall, 114 North Broad Street: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on July 12, 2023; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid Garst, Neil L. Conner, and Jackson Beamer; together with Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; Charles E. Van Allman, Jr., Director of Community Development; and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:06 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2. New Business A. Discussion of items on the July agenda 1. 1201-1203 Texas Street A discussion was held regarding items on the July agenda. B. Introduction of items on the August agenda 1. 105 St. John Rd rezone from HBD to HM 2. 2005 East Main St rezone from RSF to HBD 3. 1127, 1133, and 1139 Highland Rd rezone from RSF to HBD 4. 128 Bellevue Ave, sep request for two-family dwelling. Items for the August agenda were introduced, and a discussion was held. 3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:55 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m., on June 14, 2023. Notice of such hearing was published in the June 29 and July 6, 2023, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; H. Robert Light, Assistant City Manager and Executive Secretary, ex officio member of said Commission, to wit; Mary Ellen Wines, Planning & Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development, and Maxwell Dillon, Planner, and the following business was transacted: 2. Pledge of Allegiance 3. Election of Officers On motion made by Member Conner and seconded by Member Beamer, Mary Ellen H. Wines, was elected Secretary Pro Tem of the Commission. 4. Consent Agenda 5. Minutes Consider acceptance of the minutes from the June 14, 2023, work session and regular meeting. Denise King motioned acceptance of the June 14, 2023, work session and regular meeting minutes. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. Staff noted the following: The subject property consists of a single parcel of 0.522 acres, located on the north side of Texas Street and to the west of the intersection with Lynchburg Turnpike. The property contains two one-story brick office buildings. On December 12, 1988, City Council approved a rezoning of the property from Residential District R-1 to Residential-Business R-B with conditions, and subsequently amended the conditions on December 10, 2018, to the following: Building "A" will be used for professional real estate appraisal services and related activities. Building "B" will be used for professional offices, real estate appraisal, and/or other similar occupations, and laboratory (conditions #1 and 2 from the original rezoning are hereby extinguished). Currently, Renew Psychiatry Services, PLLC, a medical office, occupies 1201 Texas Street (Building B) and 1203 Texas Street (Building A) is vacant. This request is to rezone the property to remove the conditions. The applicant proposes a law office in Building A. Brittany Haddox, Virginia Avenue, Salem, appeared before the Commission to state that there are conditions on the property, and she would like to remove the restrictions to allow her law service in the building. Vice Chair King inquired about staffing and parking. Ms. Haddox stated that there would be two to four staffers total with most working remotely. She also stated that there would be more than enough parking. Chair Daulton inquired about the field of the practice. Ms. Haddox stated that she specializes in labor law. Chair Daulton inquired if there was anyone else who would like to speak on the matter. Jason Fountain, N. Broad Street, appeared before the Commission and stated that he did not want different restrictions on buildings on the same property, and that he supports the request. No other person(s) appeared related to the request. Neil Conner motioned to approve the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map #149-1-1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 7. Adjournment Having no other items before the Commission, on motion by Member Garst the meeting was adjourned at 7:07 p.m. City Council meeting, July 24, 2023, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, located at 1201-1203 Texas Street (Tax Map # 149-1-1.1) be and the same is hereby changed from HBD Highway Business District with proffered conditions to HBD Highway Business District without conditions, and the map referred to shall be changed in this respect and no other, said property being described as follows: New Tract B, containing .522 acre as shown on plat of subdivision for Leo Vance and Dorothy John Stewart of a 1.376 acre tract creating new tracts A & B according to plat prepared by T.P. Parker & Sons, dated October 18, 1988, which said plat is recorded in the Clerk's Office of the Circuit Court for the City of Salem, Virginia, in Plat Book 3, page 67 All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 8/14/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 14, 2023 AGENDA ITEM: Consider adoption of Resolution 1458 in support of the Virginia America 250 Commission SUBMITTED BY: Carey Harveycutter, Director of Tourism SUMMARY OF INFORMATION: The Virginia America 250 Commission (VA250) was created in 2020 by the General Assembly for the purpose of preparing for and commemorating the 250th anniversary of Virginia’s participation in American Independence. This commission has requested that each locality form a committee to aid in planning for the commemoration period. This resolution gives Council’s support of the Virginia America 250 Commission and their efforts to commemorate the 250th anniversary of Virginia’s participation in American independence and agrees that the City will form a committee as requested. FISCAL IMPACT: There would be no financial impact other than use of existing budget funds as match for potential grants. STAFF RECOMMENDATION: Staff recommends that Council adopt Resolution 1458. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, AUGUST 14, 2023: RESOLUTION 1458 WHEREAS, THE Council of the City of Salem is dedicated to the furtherance of economic development and tourism in the City of Salem; and WHEREAS, the Virginia America 250 Commission (VA250) was created in 2020 by the General Assembly for the purpose of preparing for and commemorating the 250 th anniversary of Virginia's participation in American independence; and WHEREAS, VA250 has requested that each locality form a committee to aid in planning for the commemoration period; and WHEREAS, the City of Salem will form a local VA250 Committee; and WHEREAS, the committee will plan and coordinate programs occurring withing Salem and communicate regularly with VA250; and WHEREAS, THE Council wishes to undertake this endeavor with VA250 to promote and commemorate this important historic milestone. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF SALEM; 1. The council hereby desires to support the Virginia America 250 Commission and their efforts to commemorate the 250th anniversary of Virginia's participation in American independence. 2. The city will form a committee to aid in the planning for the commemoration period. ADOPTED this day of , 2023 Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – ATTEST: _________________ H. Robert Light Clerk of Council City of Salem, Virginia Item #6B Date: 8/14/2023 August 14, 2023 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Planning Commission and NPDES Citizens’ Committee Recommend reappointing Jackson Beamer for a four-year term ending August 28, 2027. Roanoke Valley Greenway Commission Recommend reappointing Skip Lautenschlager for a three- year term ending September 26, 2026. Vacancies Blue Ridge Behavioral Healthcare Need one member to complete remainder of three-year term ending December 31, 2024. Board of Appeals (USBC) Need one alternate, five-year term Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS August 14, 2023 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Vacant (replace Ann Tripp) 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-28 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-28 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-28 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Jasmin Lawson Kevin Meeks Cathy Brown Sarah Watkins Howard Shumate Leigh Frazier Courtenay Alleyne Heather Gunn Chris Park Mark Chadwick Parent Rep-Vacant Vacant Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-25 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-25 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-24 Dee King 6-30-26 James W. Wallace, III 6-30-24 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-23 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENW AY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: James E. Taliaferro, II 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-26 H. Robert Light 2-3-24 Crystal Williams(Alternate for Taliaferro) 2-3-26 vacant (Alternate for Light) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-23 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber