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Home My WebLink About7/24/2023 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, July 24, 2023, 6:30 PM Wo rk S ession is cancelled fo r July 24, 2023 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON A M E N D E D A G E N D A W O R K SE SSIO N IS CANCELLE D RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. B.Minutes C onsider acceptance of the J uly 10, 2023, Work Session and Regular Meeting minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the twelve months ending J une 2023. 5.Old Business 6.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Brittany M. Haddox, contract purchaser, and J uilliard Enterprises, LLC , property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. (Advertised in the J uly 13 and 20 issues of the Salem Times-Register.) (Recommend approval; see page 2 of Planning Commission minutes.) STAFF REPORT B.Abstract of Votes Receive the Abstract of Votes cast at the Democratic Party Primary Election held on June 20, 2023. C .B oards and Commissions C onsider appointments to various boards and commissions. D.E xecutiv e Search F irm Contract C onsider awarding contract for an executive search firm for the City Manager position. - SUP PLEMEN TAL IT EM 7.C losed Session A.Closed Session Hold a closed session in accordance with Section 2.2-3711 A(5) of the 1950 C ode of Virginia, as amended, for: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. 8.Adjournment City Council Meeting MINUTES Monday, July 10, 2023, 6:30 PM Work Session 6:15 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1.Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on July 10, 2023, at 6:15 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Max Dillon, City Planner; Jim Guynn, City Attorney; and Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session. 2.New Business A.Discussion Items Downtown Signage Mr. Van Allman noted that Council had met with Mary Ellen Wines, Zoning Administrator, in an earlier work session and that they hoped to find out how Council would like to proceed about a request for a wall sign. Mr. Van Allman shared information on the request and options to be considered. Council discussed the request and asked questions that Mr. Van Allman, Mr. Dillon, and staff responded to. Council agreed that they were in support of Community Development's decision for this request and asked that this be revisited during the Comprehensive Plan. Mr. Taliaferro shared information requested by Council members as to Constitutional Officer salaries required by the State Compensation Board plus 5% VRS supplement. 3.Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:39 p.m. Item #4BDate: 7/24/2023 REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:40 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. No citizens signed up to speak this evening. B. Minutes Consider acceptance of the June 21, 2023, Special Meeting Work Session and the June 26, 2023, Work Session and Regular Meeting minutes. Mr. Wallace requested amending the minutes from the June 26, 2023, Work Session to reflect feedback provided that based on projections, staff was comfortable excess expenditures will not outpace revenues in the next five years. He indicated he felt this was important feedback in Council’s comfort level in approving the final FY24 budget. The minutes were approved as amended. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of J S Salem LLC, contract purchaser, and the Trustees Faith Assembly of God, property owner, for rezoning the property of 500 block of White Street (Tax Map # 161 - 4 - 2) from RSF Residential Single-Family District to CBD Community Business District. (Approved on first reading at the June 26, 2023 meeting.) Randy Foley motioned to adopt ordinance on second reading for the request of J S Salem LLC, contract purchaser, and the Trustees Faith Assembly of God, property owner, for rezoning the property of 500 block of White Street (Tax Map # 161 - 4 - 2) from RSF Residential Single-Family District to CBD Community Business District with proffered condition. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 6. New Business A. Appropriation of Funds Consider request to appropriate additional state and local funding for the Apperson Drive Bridge Project. Audit - Finance Committee Mr. Foley asked Mr. Van Allman when it is anticipated that this work will begin once it is fully funded. Mr. Van Allman responded that if everything works smoothly with VDOT the work would probably begin in the summer of 2024. He noted that this is due to logistics with other projects. He expounded that a contractor was already under contract for the Colorado Street Bridge project, and they are about ready to proceed with that. He felt that due to traffic control issues and considerations with VDOT this project would need to be a little bit further out. He feels that for advertising and awarding of contract they are looking at next year. Mayor Turk noted that VDOT sets the schedule that guides when the City is able to get projects under way and we try to stay on that schedule. This involves a lot of logistics. Costs have increased tremendously since the original funding was awarded for both of these bridges, which has required that more funds be appropriated. Colorado Street is scheduled to go first. The concern from Council, City Management, and the City team was that they did not want both bridges to be closed at the same time if possible. Mr. Van Allman responded that we would not be able to avoid having them worked on at the same time; however, neither bridge would be totally closed permanently during construction as there would be a lane remain open. On the Apperson Drive Bridge project, it will remain closed for the duration of the project for eighteen- wheel traffic. There is physically no way to work on the bridge with tractor trailer trucks going through. The bridges will both remain open to vehicular traffic. There may be cueing issues or there may be a left turn incorporated into one lane, but the bridge will be open. Mayor Turk asked about the start date for the Colorado Street Bridge. Mr. Van Allman responded that this work would probably begin in early fall. He stated that he would update Council and that the community would be updated as well in advance of beginning the project. He noted that they would follow the same pattern that was used for the first Colorado Street Bridge. He noted that they may offer local businesses in the area the option to meet with Community Development to discuss any issues so that they can attempt to work those out. He shared that they had done well with community engagement with these bridges. Mayor Turk remarked that they had done a good job of notification with railroad crossings being closed and situations of that nature. She asked that the public be notified well in advance so that they could plan a different route. Mr. Van Allman acknowledged that they would do their best. James Wallace motioned motion to accept additional State of Good Repair state funding of $1,555,107, Urban state funding of $3,203, and Revenue Sharing state funding of $1,938,760 and appropriate the additional state and necessary local funding in the General Fund and Capital Projects Fund for the Apperson Drive bridge project. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace B. Appropriation of Funds Consider request to accept and appropriate Green Grant funds. Audit - Finance Committee James Wallace motioned to appropriate $1,000 from the State’s Green Grants Program in the Designation of Beginning Fund Balance account and increase the grant expenditure account by $1,000. Funds will be used to increase the acreage of naturalized areas for pollinators on public land by converting existing turf grass to a working native prairie at Longwood Park. Educational signage will also be posted to provide information on the value of having a wildflower area in the park. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace C. Appropriation of Funds Consider request to appropriate General Fund Reserves for repairs to Bridge #1800 (Apperson near Cook Drive) and to replace ambulance (Medic 803). Audit - Finance Committee Mr. Wallace noted that this item is appropriating funding budgeted for and approved in the FY24 Capital Improvement Plan for two projects. Bridge #1800 on Apperson Drive over the Roanoke River near Cook Drive needs repair to two sidewalks, an existing waterline on the upstream overhang, and an existing gas line on the downstream overhang. Additionally, Ambulance Medic 803 will be replaced. James Wallace motioned to appropriate $692,660 to the Designation of Beginning Fund Balance account, $385,000 to the Motor Vehicle and Equipment account for the Fire Department, and $307,660 to the Transfer to Capital Projects account in the General Fund. Also, to re-appropriate $74,772 of highway maintenance state funding to the Designation of Beginning Fund Balance account and to the Transfer to Capital Projects highway maintenance account in the General Fund. Lastly, to appropriate $607,660 to the Transfer from General Fund account and to the Apperson Drive Bridge Repairs #1800 account in the Capital Projects Fund. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace D. Appropriation of Funds Consider request to appropriate proceeds from the sale of equipment. Audit - Finance Committee James Wallace motioned to appropriate accumulated surplus equipment sale revenue of $37,000 to the Designation of Beginning Fund Balance and increase the expenditure budget for Machinery & Equipment account by $37,000 in the Street Department. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace E. Transfer of Funds to Salem Public Schools Consider authorizing the transfer of funds from contingency to the Salem Public Schools. Audit-Finance Committee Mr. Wallace remarked for background purposes that the City Manager had shared the information in the Audit- Finance Committee meeting that if the State's funding comes through, Dr. Hicks has stated that this money will be coming back to the City. He asked Mr. Taliaferro to elaborate on this. Mr. Taliaferro shared that in talking to the School division, the School Superintendent stated that potentially, with an amended State budget, the School Division could receive extra moneys that could fund part of the items from this 1.1 million that has designated uses. If so, he has agreed that they would return the portion that the City provided to fund those items. James Wallace motioned to authorize the transfer of additional requested funds of $1,098,231 for FY24 to the Salem Public Schools for specific budgetary needs. The City’s FY24 budget accounts for this request and funding is available to transfer upon Council approval. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace F. West Main Street Storage Consider setting bond for physical improvements and erosion and sediment control and landscaping for West Main Street Storage. Audit - Finance Committee For the benefit of the those present, Mr. Wallace clarified that this item is in reference to the old Layman Distribution Warehouse on West Main Street. James Wallace motioned to set a bond amount of $18,813.00 and time for completion of twelve (12) months for physical improvements, erosion and sediment control and landscaping for West Main Street Storage, located at 1630 West Main Street. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace G. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to re-appoint Margaret Humphrey and J. Chris Conner for two- year terms ending August 12, 2025, to the Personnel Board and to appoint Jeff Ceaser to complete a two-year term ending June 30, 2024, to the Roanoke River Blueway Advisory Committee. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace Mayor Turk thanked these individuals for their previous service and that we appreciate them for the work they put in on behalf of the City. 7. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A (3) and (7) of the 1950 Code of Virginia, as amended, for: (1) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the acquisition of real property. (2) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. Jim Wallace motioned that, in accordance with Sections 2.2-3711 A (3) and (7) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 6:55 p.m. for the purpose of discussing the following specific matters: (1) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the acquisition of real property. (2) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. William D. Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace Mayor Turk noted that no action would be taken this evening, James Wallace motioned to reconvene at 7:57 p.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 8. Adjournment The meeting was adjourned at 7:58 p.m. Schedule A *Subject to Final Audit Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-22 5,486,876$ -$ 0%-$ -$ General Property Taxes 44,905,191 44,986,966 100%43,437,390 1,549,576 Other Local Taxes 25,542,300 25,774,188 101%24,324,457 1,449,731 Permits and Licenses 342,740 378,761 111%385,403 (6,642) Fines and Forfeitures 76,000 128,696 169%107,699 20,997 Revenue from Use of Money and Property 698,440 5,083,551 728%655,672 4,427,879 Charges for Services 3,479,253 3,345,957 96%3,300,489 45,468 Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 - Payment in Lieu of Taxes from Water Fund 114,929 154,445 134%176,716 (22,271) Miscellaneous Revenue 422,499 1,195,968 283%510,952 685,016 Non-Categorical Aid 3,673,007 1,090,121 30%1,033,822 56,299 Shared Expenses 1,558,777 1,496,917 96%1,451,374 45,543 Categorical Aid 9,104,216 8,251,711 91%7,614,660 637,051 Non-Revenue Receipts 112,721 112,718 100%75,910 36,808 Transfer From Other Funds 25,950,000 25,841,486 100%- 25,841,486 Total Revenues 124,626,949 121,001,485 97%86,234,544 34,766,941 Expenditures: General Government 9,369,481 8,718,947 93%6,987,578 1,731,369 Judicial Administration 2,675,805 2,550,690 95%2,373,463 177,227 Public Safety 20,875,652 19,659,398 94%17,543,426 2,115,972 Public Works 13,515,161 9,340,929 69%8,854,606 486,323 Health and Welfare 6,257,745 5,047,960 81%4,773,282 274,678 Education 24,390,382 24,390,381 100%23,971,731 418,650 Parks, Recreation and Cultural 7,178,537 6,743,652 94%5,881,443 862,209 Community Development 4,111,101 3,773,028 92%2,467,483 1,305,545 Non-Departmental 34,213,555 33,020,962 97%7,663,642 25,357,320 Contingency 690,530 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 1,249,000 - 0%- - Total Expenditures 124,626,949 113,245,947 91%80,516,654 32,729,293 Revenues Over/(Under) Expenditures -$ 7,755,538$ 5,717,890$ 2,037,648$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Twelve Months Ending June 30, 2023 Item #4C Date: 7/24/2023 Schedule B *Subject to Final Audit - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2020 -2023 FY2020 FY 2021 FY 2022 FY 2023 Schedule C *Subject to Final Audit 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 *Subject to Final Audit Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending June 30, 2023 Schedule E * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2022 -$ Revenues: American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$ American Rescue Plan Act Funding-NEU 26,250,208 20,931,063 - 20,931,063 5,319,145 20,927,063 ARPA - VA Tourism Recovery Program 70,000 31,245 - 31,245 38,755 31,245 ARPA - Sports Marketing Incentive Program 5,500 5,500 - 5,500 - 5,500 ARPA - Law Enforcement Grant Program 215,000 - - - 215,000 - Total Revenues 31,455,131 25,882,231 - 25,882,231 5,572,900 25,878,231 Expenditures: Tourism Initiative 4,000 4,000 - 4,000 - - VA Tourism Recovery Program 70,000 31,245 - 31,245 38,755 31,245 Sports Marketing Incentive Program 5,500 5,500 - 5,500 - 5,500 Law Enforcement Grant Program 215,000 - 72,002 72,002 142,998 - Transfer to General Fund 31,160,631 25,841,486 - 25,841,486 5,319,145 25,841,486 Total Expenditures 31,455,131$ 25,882,231$ 72,002$ 25,954,233$ 5,500,898$ 25,878,231 Fund Balance, June 30, 2023 -$ City of Salem, Virginia Debt Outstanding For Period Ending June 30, 2023 Schedule F *Subject to Final Audit Balance Principal Balance 7/1/2022 Issuances Payments 6/30/2023 City Debt Outstanding 2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$ 2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550 2016B Public Improvement Bonds 581,080 - (139,934) 441,146 2019 Public Improvement Bonds 4,475,000 - (202,000) 4,273,000 2020 Public Improvement Bonds 2,160,000 - (225,000) 1,935,000 2020 Public Improvement Refunding Bonds 4,988,136 - (284,484) 4,703,652 2021 Public Improvement Refunding Bonds 1,525,000 - (359,000) 1,166,000 2022B Public Improvement Bonds 15,080,000 - (589,000) 14,491,000 Total City Debt Outstanding 30,647,023 - (2,279,713) 28,367,310 School Debt Outstanding 2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038 2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500 2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450 2020 Public Improvement Bonds 23,695,000 - (130,000) 23,565,000 Total School Debt Outstanding 33,581,943 - (1,566,955) 32,014,988 Total Debt Outstanding 64,228,966$ -$ (3,846,668)$ 60,382,298$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending June 30, 2023 Schedule G * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2022 22,261,333$ Revenues: Federal Grants 12,009,855$ 1,528,077$ -$ 1,528,077$ 10,481,778$ 749,590$ State Grants 14,018,570 1,582,949 - 1,582,949 12,435,621 624,077 Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 - Interest Income 689,411 689,409 - 689,409 2 605,753 Transfer From General Fund 19,070,037 18,995,263 - 18,995,263 74,774 15,082,325 Total Revenues 89,506,940 66,514,762 - 66,514,762 22,992,178 17,061,744 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761 Fire Station #2 Renovations 432,000 6,232 - 6,232 425,768 6,232 Fire Station #2 Storage Building 515,000 - - - 515,000 - Fire Station #1 Renovations 545,000 - - - 545,000 - Fire Station #3 Renovations 378,000 - - - 378,000 - Colorado St Bridge Replacement 11,778,826 780,668 144,783 925,451 10,853,375 125,367 Apperson Drive Bridge Replacement 3,364,939 739,408 52,780 792,188 2,572,751 256,818 Street Department Equipment 2020 1,229,852 1,225,726 - 1,225,726 4,126 24,590 Jury Room Expansion 400,000 22,778 16,043 38,821 361,179 22,778 Apperson Drive Bridge Repairs #1800 74,772 - - - 74,772 - Hanging Rock Battlefield Phase 2 1,420,310 1,340,687 114,142 1,454,829 (34,519) 1,178,679 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 148,313 46,650 194,963 909,437 42,850 Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645 Kiwanis Roof/Infrastructure Renovations 510,205 344,908 - 344,908 165,297 328,099 Moyer Sports Complex Renovation 27,755,827 8,235,323 15,620,224 23,855,547 3,900,280 7,367,263 Mason Creek Greenway Phase 3 2,610,681 166,376 303,868 470,244 2,140,437 107,279 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) - Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 - Civic Center West Field Lighting Upgrades 250,000 - - - 250,000 - Kiwanis Park Wall Pads 110,000 - - - 110,000 - Library Lawn Special Events Space 500,000 - - - 500,000 - Flood Mitigation-CFPF 78,962 2,730 76,233 78,963 (1) 2,730 Downtown Impr - E Main St/Union St 2,504,140 1,914,895 453,673 2,368,568 135,572 1,792,814 Downtown Impr - E Main St/Market St 3,629,869 184,014 24,347 208,361 3,421,508 73,280 Downtown Impr - E Main St/White Oak 2,311,825 10,130 51,800 61,930 2,249,895 10,130 Capital Projects Local Reserve 65,232 - - - 65,232 - Downtown Improvements Reserve 90,350 - - - 90,350 - City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending June 30, 2023 Schedule G * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Excess Local Funding Reserve 393,753 - - - 393,753 - Transfer to Schools-2020 Bonds 27,000,000 26,198,869 - 26,198,869 801,131 3,091,222 Total Expenditures 90,366,940$ 41,649,222$ 17,285,483$ 58,934,705$ 31,432,235$ 14,457,537 Fund Balance, June 30, 2023 24,865,540$ Schedule H *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 41,751,568$ 39,832,504$ 95%39,541,061$ 291,443$ Other Electric Revenue 691,000 598,528 87%623,888 (25,360) ARPA Municipal Utility Funding - - 0%37,718 (37,718) Reserve for Encumbrances 966,434 - 0%- - Appropriated from Net Position 335,000 - 0%- - Total Operating Revenues 43,744,002 40,431,032 92%40,202,666 228,366 . Operating Expenses Other Power Generation - Operation 82,000 63,452 77%71,003 (7,551) Other Power Generation - Maintenance 97,294 81,475 84%82,681 (1,206) Purchased Power 21,422,165 23,951,212 112%20,984,345 2,966,867 Transmission - Operation 8,513,752 9,516,690 112%8,255,911 1,260,779 Transmission - Maintenance 24,490 10,850 44%3,219 7,631 Distribution - Operations 1,036,663 1,058,218 102%1,015,520 42,698 Distribution - Maintenance 1,479,783 1,512,017 102%1,173,630 338,387 Customer Service 616,227 581,137 94%589,262 (8,125) Administration & General - Operation 2,851,455 1,317,563 46%1,003,005 314,558 Administration & General - Maintenance 239,539 184,886 77%172,106 12,780 Depreciation - 1,416,179 0%1,363,041 53,138 Capital 3,641,548 1,631,927 45%7,212,347 (5,580,420) Contingency 579,086 - 0%- - Total Operating Expenses 40,584,002 41,325,606 102%41,926,070 (600,464) Income (loss) Before Transfers 3,160,000 (894,574) (1,723,403) 828,829 Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 100%(3,160,000) - Income (loss)-$ (4,054,574)$ (4,883,403)$ 828,829$ Income (loss)-$ (8,109,148)$ (9,766,807)$ 1,657,659$ City of Salem, Virginia Electric Fund Statement of Operations For Twelve Months Ending June 30, 2023 Schedule I *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 7,115,739$ 96%7,281,604$ (165,865)$ Other Revenue 336,930 376,190 112%381,600 (5,410) Water Federal Grants Revenue - 14,465 0%- 14,465 ARPA Municipal Utility Funding - - 0%8,355 (8,355) Gain On Sale Of Assets - 7,800 0%40,107 (32,307) Reserve for Encumbrances 2,910,909 - 0%- - Total Operating Revenues 10,647,839 7,514,194 71%7,711,665 (197,471) . Operating Expenses Salaries of Personnel 904,254 959,138 106%868,394 90,744 Fringe Benefits 426,105 430,852 101%389,892 40,960 Contractual Services 669,178 600,506 90%530,103 70,403 Printing and Binding 2,500 565 23%471 94 Advertising 1,000 - 0%1,703 (1,703) Utilities 421,200 399,545 95%391,141 8,404 Communications 5,800 4,628 80%4,325 303 Insurance 32,250 32,318 100%28,174 4,144 Travel and Training 9,800 7,732 79%7,247 485 Miscellaneous 63,106 75,467 120%56,609 18,858 Materials and Supplies 260,390 199,212 77%172,692 26,520 Depreciation - 854,994 0%854,937 57 Capital 1,049,178 874,269 83%177,746 696,523 Contingency 18,781 - 0%- - Total Production Expenses 3,863,542 4,439,226 115%3,483,435 955,791 Salaries of Personnel 708,001 552,959 78%502,218 50,741 Fringe Benefits 350,902 254,355 72%236,364 17,991 Contractual Services 824,561 783,812 95%664,823 118,989 Communications 4,950 4,741 96%3,815 926 Insurance 24,500 29,734 121%21,780 7,954 Lease/Rent of Equipment 2,000 1,680 84%1,821 (141) Travel and Training 8,300 3,099 37%3,251 (152) Miscellaneous 28,106 27,963 99%23,802 4,161 Miscellaneous Credits (240,000) (284,599) 119%(249,174) (35,425) Materials and Supplies 184,819 142,407 77%143,714 (1,307) Depreciation - 108,918 0%106,562 2,356 Capital 3,302,209 1,595,797 48%271,747 1,324,050 Interest Obligations 1,471,020 250,088 17%294,125 (44,037) Total Distribution Expenses 6,669,368 3,470,954 52%2,024,848 1,446,106 Income (loss) Before Transfers 114,929 (395,986)2,203,382 (2,599,368) Transfers (Payment in Lieu of taxes)(114,929)(154,445) 134%(176,716) 22,271 Income (loss)-$ (550,431)$ 2,026,666$ (2,577,097)$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Twelve Months Ending June 30, 2023 Schedule J *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 6,831,103$ 98%6,902,450$ (71,347)$ Other Revenue 158,688 196,063 124%152,450 43,613 ARPA Municipal Utility Funding - - 0%7,082 (7,082) Reserve for Encumbrances 913,062 - 0%- - Total Operating Revenues 8,068,750 7,027,166 87%7,061,982 (34,816) . Operating Expenses Salaries of Personnel 807,657 753,620 93%660,476 93,144 Fringe Benefits 390,329 343,039 88%291,320 51,719 Contractual Services 3,856,276 2,531,007 66%2,632,517 (101,510) Printing and Binding 1,500 144 10%194 (50) Advertising 1,500 - 0%9,214 (9,214) Utilities 4,500 3,965 88%3,505 460 Communications 14,700 17,172 117%15,916 1,257 Insurance 18,500 12,918 70%11,874 1,044 Lease/Rent of Equipment 3,000 1,680 56%1,821 (141) Travel and Training 12,000 7,454 62%6,150 1,305 Miscellaneous 40,106 36,140 90%32,569 3,571 Miscellaneous Credits (325,000) (194,644) 60%(175,924) (18,720) Materials and Supplies 76,234 60,036 79%55,401 4,635 Depreciation - 1,371,001 0%1,370,314 687 Capital 1,094,908 171,689 16%385,562 (213,873) Interest Obligations 1,594,370 71,225 4%93,304 (22,079) Bond Costs - - 0%34,961 (34,961) Contingency 478,170 - 0%- - Total Operating Expenses 8,068,750 5,186,446 64%5,429,174 (242,728) Income (loss) before Transfers - 1,840,720 1,632,808 207,911 Income (loss)-$ 1,840,720$ 1,632,808$ 207,911$ City of Salem, Virginia Sewer Fund Statement of Operations For Twelve Months Ending June 30, 2023 Schedule K *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 342,600$ 443,073$ 129%378,288$ 64,785$ Box office shows 1,453,000 1,709,344 118%1,259,795 449,549 Catering and concessions 141,000 178,127 126%148,702 29,425 Merchandise and commissions 155,500 229,206 147%234,987 (5,781) Static advertising 60,000 41,500 69%41,867 (367) Miscellaneous income 16,000 25,200 158%15,080 10,120 Interest Income - 656 0%- 656 Salem Fair 598,000 553,899 93%532,019 21,880 State Grants 154,800 - 0%- - Reserve for encumbrances 33,068 - 0%- - Appropriated from Net Position 150,000 - 0%- - Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542) Total Operating Revenues 3,103,968 3,181,005 102%3,879,281 (698,276) Operating Expenses Salaries of personnel 1,266,277 1,264,863 100%997,154 267,709 Fringe benefits 519,588 458,662 88%384,334 74,328 Maintenance and contractual services 230,468 297,022 129%235,532 61,490 Printing and binding 500 1,000 200%116 884 Advertising 21,500 21,486 100%23,088 (1,602) Utilities 290,000 308,928 107%291,601 17,327 Communications 13,900 11,908 86%12,407 (499) Insurance 28,000 30,924 110%27,138 3,786 Leases and Rentals 3,200 1,885 59%3,167 (1,282) Travel and training 6,300 10,300 163%4,526 5,774 Miscellaneous 87,203 94,849 109%85,250 9,599 Show expense 1,340,000 1,790,956 134%1,255,482 535,474 Fair expense 508,534 555,968 109%521,732 34,236 Tournaments - - 0%643 (643) Materials and supplies 31,366 34,751 111%31,120 3,631 Capital 366,300 60,408 16%4,217 56,191 Depreciation - 274,151 0%282,675 (8,524) Total Operating Expenses 4,713,136 5,218,061 111%4,160,181 1,057,880 Income (loss) Before Transfers (1,609,168)(2,037,056) (280,901)(1,756,155) Transfers 1,609,168 1,609,168 100%1,659,168 (50,000) Income (loss)-$ (427,888)$ 1,378,267$ (1,806,155)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Twelve Months Ending June 30, 2023 Schedule L *Subject to Final Audit Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 440,396$ 695,983$ 158%500,272$ 195,711$ Concessions 116,927 167,196 143%149,708 17,488 Moyer Concessions - - 0%46,364 (46,364) Salem High Concessions 7,200 10,766 150%1,841 8,925 Total Operating Revenues 564,523 873,945 155%698,185 175,760 . Operating Expenses: Salaries of personnel 269,656 238,587 88%192,758 45,829 Fringe benefits 112,296 75,882 68%58,774 17,108 Contractual services 5,719 9,466 166%6,962 2,504 Printing and binding 300 325 108%1,034 (709) Laundry and Cleaning 2,500 - 0%- - Communications 300 165 55%154 11 Insurance 1,800 1,521 85%1,740 (219) Travel and training - 30 0%- 30 Miscellaneous 115,577 175,877 152%139,658 36,219 Materials and supplies 139,165 226,604 163%153,982 72,622 Depreciation - 4,383 0%4,383 - Total Catering Expenses 647,313 732,840 113%559,444 173,396 Salaries of Personnel 27,675 44,990 163%44,404 586 Fringe Benefits 6,731 11,305 168%7,694 3,611 Contractual services - 14,639 0%3,784 10,855 Miscellaneous 33,750 60,866 180%53,799 7,067 Materials and Supplies 24,700 53,278 216%45,194 8,084 Total Concessions Expenses 92,856 185,078 199%154,875 30,203 Salaries of Personnel - - 0%15,944 (15,944) Fringe Benefits - - 0%3,093 (3,093) Contractual services - - 0%2,500 (2,500) Miscellaneous - - 0%6,386 (6,386) Materials and Supplies - - 0%10,314 (10,314) Total Moyer Expenses - - 0%38,237 (38,237) Salaries of Personnel 2,927 4,583 157%901 3,682 Fringe Benefits 519 1,283 247%108 1,175 Materials and Supplies 1,880 2,547 135%1,196 1,351 Total Salem High Expenses 5,326 8,413 158%2,205 6,208 Income (loss) Before Transfers (180,972)(52,386)(56,577)4,191 Transfers 180,972 - 0%- - Income (loss)-$ (52,386)$ (56,577)$ 4,191$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Twelve Months Ending June 30, 2023 Catering Concessions Schedule M Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$ Revenue Premiums Paid - City 5,562,500 5,147,019 93% 4,791,645 355,374 Premiums Paid - School 4,687,000 4,410,067 94% 4,125,048 285,019 Premiums Paid - Retirees 798,000 737,399 92% 783,344 (45,945) Dental Premiums Paid 602,550 537,187 89% 543,034 (5,847) Interest Earnings 23,000 266,072 1157% 19,229 246,843 Miscellaneous 5,000 5,056 101% 5,826 (770) Total Year to Date Revenues 11,678,050 11,102,800 95% 10,268,126 834,674 Expenses Health Claims 10,505,991 8,844,445 84% 9,570,169 (725,724) Dental Claims 602,550 472,513 78% 494,347 (21,834) Employee Health Clinic 469,311 373,502 80% 346,861 26,641 Consulting Services 95,348 75,769 79% 75,399 370 Miscellaneous 4,850 3,891 80% 3,817 74 Total Year to Date Expenses 11,678,050 9,770,120 84% 10,490,593 (720,473) Ending Net Position -$ 7,368,911$ 5,999,563$ 1,369,348$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Eleven Months Ending May 31, 2023 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending June 30, 2023 Schedule N * Subject to Final Audit FV as a Cash Value Net Change Fair Value % of 6/30/2023 in Fair Value 6/30/2023 Portfolio Demand & Time Deposits Concentration Account 65,183,493$ -$ 65,183,493$ 36.0% Payroll Account 10,133 - 10,133 0.0% Revenue Recovery Account 15,831 - 15,831 0.0% Utility Billing Account 19,933 - 19,933 0.0% Box Office Account 661,978 - 661,978 0.4% Held as Fiscal Agent of: Cardinal Academy 823,608 - 823,608 0.5% Court Community Corrections 1,777,909 - 1,777,909 1.0% Held on Behalf of: Economic Development Authority 503,224 - 503,224 0.3% Total Demand & Time Deposits 68,996,109 - 68,996,109 38.2% Investments Local Government Investment Pool (LGIP) 102,156,371 - 102,156,371 56.5% VA State Non-Arbitrage Program (SNAP) 9,320,642 - 9,320,642 5.2% Held on Behalf of: Economic Development Authority LGIP 140,840 - 140,840 0.1% Total Investments 111,617,853 - 111,617,853 61.8% Total Deposits and Investments 180,613,962$ -$ 180,613,962$ 100.0% * Extended Maturity Item #6A Date: 7/24/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Amendment to the Zoning Ordinance Hold a public hearing and consider ordinance on first reading for the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. (Advertised in the July 13 and 20 issues of the Salem Times-Register.) (Recommend approval; see page 2 of Planning Commission minutes.) SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District with conditions Land Use Plan Designation: Commercial Existing Use: Commercial Proposed Use: Commercial The subject property consists of a single parcel of 0.522 acres, located on the north side of Texas Street and to the west of the intersection with Lynchburg Turnpike. The property contains two one-story brick office buildings. On December 12, 1988, City Council approved a rezoning of the property from Residential District R-1 to Residential-Business R-B with conditions, and subsequently amended the conditions on December 10, 2018 to the following : (3) Building "A" will be used for professional real estate appraisal services and related activities. Building "B" will be used for professional offices, real estate appraisal, and/or other similar occupations, and laboratory (conditions #1 and 2 from the original rezoning are hereby extinguished). Currently, Renew Psychiatry Services, PLLC, a medical office, occupies 1201 Texas Street (Building B) and 1203 Texas Street (Building A) is vacant. This request is to rezone the property to remove the conditions. The applicant proposes a law office in Building A. REQUIREMENTS: The proposal meets the requirements of Section 106-213.2. (B) Permitted uses in HBD. OPTIONS: 1. Recommend approval of the request. 2. Recommend denial of the request. " " • L 2. 3. NOTES: LOCATION OF UNDERGROUND UTILITI!lS IS BASED ON ~IELD SURVEYS, ORIGINAL CONSTRUCTION PLANS AND AVAILABLE RECORDS. THE CONTRACTOR SHALL VERIFY LOCATION OF ALL UTILITIBS PRIOR TO BEGINNING CONS·ERUCTION. THE SUBJECT PROPERTY IS NOT WITHIN THE LIMITS OF THE 100 YEAR c'LOOO BOUNDARY AS SHOWN ON THE FEMA FLOOD BOUNDARY MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSBD ATTORNEY. PROPE.RTYOF ROAl'-JOKE.. COLLE.GE. TRUSTE.£5 TAX ~0 148 ·01 ·01 2.01-JE.D R • "2. I / I I I I I I I -- BUlLOl!sJG,' E," PROFOSE.D I· sr0RY OFFICE. BUILD\~ 1,~00 ~Q..FT. 8 ~ ,.., i ....,, PROPERTYOF LEO VA.l--JCE. 8c. DOROT\--\Y 00~N STE.\vART ,--""X 1--12. 14"1 • o I -0 I "Z.01--.lE.D R-1 0.52..2. Ac.. ~, 7~8 .~"2. ':::,IQ_. FT. C\' 10' C\' ',' ("NP.) /' ('NP.) ~ GRA"=>S. 1~~0 ) PA\IEO -----PAR.Kit-JC.. ----- AREA l·ST=-t CFFlC.E. l!,U\\..DIJ..X. 1,aoos.c:;i.FT. 4&' 0 r EXl~T. e:o<:,e:. Cir' PAVEMENT~--...... ~ \ ---- TEXAS ------ \ I \ STREET \\ ---. \\ ' I ' \ \\ \ ---- \ \ I I I \ ----- \ I \ \ ', ,, \:,, I ,, '" ( ' ~ I I T"f PE.' e; BUFFE.RYAR.D SMAlL E.\li:..R<=-R'E..EJ..l ~E.E..c;. ("NR) LN v( (c' ~ VlClt---.lll"Y MAP € ~ "- I ' It: . r--- PROP'E.R:lY 0~ ROBERT MlDRE.'w & BOYE.TTE PA I R\C.IA F. BRUG~ ,~ 1--J~ 14-C\-Ol·Oc... -Z.01'1~O R-1 .SMALL E.VER<!>~ SHRUE!6 (T"YP.) 10' ~· o' I'! ~mr• • -~ -~JI GRAPHIC 10' 20' I SCALE J 1"= 10· CONCEPTUAL PLAN FOR BILLIE A. GOLDING SCALE: 1 "= 1 O' SITUATE TEXAS STREET SALEM, VIRGINIA DATE: OCT. 4, 1988 REVISIONS t-:0-:-A=,T E::-,,--------------.---::B-:cY--1 DESIGNED BY D:W. B · ----,>------,--------+----! DRAWN BY 0:W.B. t---1-----------+--I CHECKED BY __ _ WO., 88•182.4- t---t--------------t----l NB ____ _ t---il-----------+--1 TAX ; 14"1-0\ -01 'f. P. PARKER & SON engineers & st1rveyors, ltd. TELEPHONE (703) 387-1153 PO BOX 39, SALEM, VIRGINIA 24153 gL------,,---:-:----;--,-:----:---:--,-------------------------------------__:------------------------------------------------------------~----------------------------------------------~ =:!)• amerlcan blueprint of columbla j i New Tract B, containing .522 acre as shown on plat of subdivision for Leo Vance and Dorothy John Stewart of a 1.376 acre tract creating new tracts A & B according to plat prepared by T.P. Parker & Sons, dated October 18, 1988, which said plat is recorded in the Clerk's Office of the Circuit Court for the City of Salem, Virginia, in Plat Book 3, page 67 Planning Commission Meeting MINUTES Wednesday, July 12, 2023, 7:00 PM Work Session 6:30PM Council Chambers Conference Room, City Hall, 114 North Broad Street: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on July 12, 2023; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid Garst, Neil L. Conner, and Jackson Beamer; together with Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; Charles E. Van Allman, Jr., Director of Community Development; and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:06 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2. New Business A. Discussion of items on the July agenda 1. 1201-1203 Texas Street A discussion was held regarding items on the July agenda. B. Introduction of items on the August agenda 1. 105 St. John Rd rezone from HBD to HM 2. 2005 East Main St rezone from RSF to HBD 3. 1127, 1133, and 1139 Highland Rd rezone from RSF to HBD 4. 128 Bellevue Ave, sep request for two-family dwelling. Items for the August agenda were introduced, and a discussion was held. 3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:55 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m., on June 14, 2023. Notice of such hearing was published in the June 29 and July 6, 2023, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; H. Robert Light, Assistant City Manager and Executive Secretary, ex officio member of said Commission, to wit; Mary Ellen Wines, Planning & Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development, and Maxwell Dillon, Planner, and the following business was transacted: 2. Pledge of Allegiance 3. Election of Officers On motion made by Member Conner and seconded by Member Beamer, Mary Ellen H. Wines, was elected Secretary Pro Tem of the Commission. 4. Consent Agenda 5. Minutes Consider acceptance of the minutes from the June 14, 2023, work session and regular meeting. Denise King motioned acceptance of the June 14, 2023, work session and regular meeting minutes. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map # 149 - 1 - 1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. Staff noted the following: The subject property consists of a single parcel of 0.522 acres, located on the north side of Texas Street and to the west of the intersection with Lynchburg Turnpike. The property contains two one-story brick office buildings. On December 12, 1988, City Council approved a rezoning of the property from Residential District R-1 to Residential-Business R-B with conditions, and subsequently amended the conditions on December 10, 2018, to the following: Building "A" will be used for professional real estate appraisal services and related activities. Building "B" will be used for professional offices, real estate appraisal, and/or other similar occupations, and laboratory (conditions #1 and 2 from the original rezoning are hereby extinguished). Currently, Renew Psychiatry Services, PLLC, a medical office, occupies 1201 Texas Street (Building B) and 1203 Texas Street (Building A) is vacant. This request is to rezone the property to remove the conditions. The applicant proposes a law office in Building A. Brittany Haddox, Virginia Avenue, Salem, appeared before the Commission to state that there are conditions on the property, and she would like to remove the restrictions to allow her law service in the building. Vice Chair King inquired about staffing and parking. Ms. Haddox stated that there would be two to four staffers total with most working remotely. She also stated that there would be more than enough parking. Chair Daulton inquired about the field of the practice. Ms. Haddox stated that she specializes in labor law. Chair Daulton inquired if there was anyone else who would like to speak on the matter. Jason Fountain, N. Broad Street, appeared before the Commission and stated that he did not want different restrictions on buildings on the same property, and that he supports the request. No other person(s) appeared related to the request. Neil Conner motioned to approve the request of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, for rezoning the property of 1201-1203 Texas Street (Tax Map #149-1-1.1) from HBD, Highway Business District with conditions to HBD, Highway Business District without conditions. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 7. Adjournment Having no other items before the Commission, on motion by Member Garst the meeting was adjourned at 7:07 p.m. City Council meeting, July 24, 2023, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Brittany M. Haddox, contract purchaser, and Juilliard Enterprises, LLC, property owner, located at 1201-1203 Texas Street (Tax Map # 149-1-1.1) be and the same is hereby changed from HBD Highway Business District with proffered conditions to HBD Highway Business District without conditions, and the map referred to shall be changed in this respect and no other, said property being described as follows: New Tract B, containing .522 acre as shown on plat of subdivision for Leo Vance and Dorothy John Stewart of a 1.376 acre tract creating new tracts A & B according to plat prepared by T.P. Parker & Sons, dated October 18, 1988, which said plat is recorded in the Clerk's Office of the Circuit Court for the City of Salem, Virginia, in Plat Book 3, page 67 All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6B Date: 07/24/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 24, 2023 AGENDA ITEM: Receive the abstract of votes cast at the Democratic Party Primary Election held on June 20, 2023. SUBMITTED BY: Dana M. Oliver, General Registrar/Director of Elections SUMMARY OF INFORMATION: Per the Code of Virginia, a certified copy of the abstract of votes from each election must be received and formally recorded. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that Council receive the abstract of votes for the Democratic Party Primary Election held on June 20, 2023. Item #6C Date: 7/24/2023 July 24, 2023 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Planning Commission and NPDES Citizens’ Committee Recommend reappointing Vicki Daulton for a four-year term ending July 26, 2027. Vacancies Board of Appeals (USBC) Need one alternate, five-year term Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS July 24, 2023 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Ann Tripp 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-28 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-28 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-28 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal Williams Jasmin Lawson Kevin Meeks Cathy Brown Sarah Watkins Howard Shumate Leigh Frazier Courtenay Alleyne Heather Gunn Chris Park Mark Chadwick Parent Rep-Vacant Vacant Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant Wendel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-25 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-25 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-23 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-24 Dee King 6-30-26 James W. Wallace, III 6-30-24 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-23 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byron Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: James E. Taliaferro, II 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-26 H. Robert Light 2-3-24 Crystal Williams(Alternate for Taliaferro) 2-3-26 vacant (Alternate for Light) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-23 (Requires Oath of Office) William D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber