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Home My WebLink About10/12/2015 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION October 12,2015 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, I 14 North Broad Street, Salem, Virginia, on October 12,2015, at 6:30p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliafeno, II, Assistant City Manager and Clerk of Council; Stephen M. Yost, City Attorney; Rosie Jordan, Director of Finance; Melinda Payne, Director of Planning and Economic Development; Linda Carroll, Commissioner of the Revenue; Sidney Kuzmich, Business License Inspector; and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held with Ms. Carroll, Mrs. Kuzmich and Mr. Yost, regarding the flea markets business license; and WHEREAS, a discussion was held with Ms. Carroll, Mrs. Kr.rzmich, and Mr. Yost, regarding Business License Tax for Financial Services; and WHEREAS, an Economic Development update was presented by Ms. Payne; and WHEREAS, a discussion was held regarding proposed agenda software; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjoumed at 7:26p.m. Mavor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING October 12, 2015 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on October 12, 2015, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; William L. Simpson, Jr., Assistant City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney; and the following business was transacted: The minutes of the September 28, 2015, work session and regular meeting of Council were approved as corrected. The report by the Director of Finance of the City’s financial status for a two-month period ending August 31, 2015, was received and ordered filed. Mayor Foley requested that Council consider appointments to fill the expiring terms of Dr. Nancy Bradley and Dr. Michael Chiglinsky on the Salem School Board; and WHEREAS, it was noted that a public hearing was held on September 28, 2015; and ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Dr. Nancy Bradley and Dr. Michael Chiglinsky were hereby reappointed to the Salem School Board for a three-year term, said term will expire December 31, 2018 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider setting bond for physical improvements and erosion and sediment control for the Fairfield Inn project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for physical improvements and erosion and sediment control for the Fairfield Inn project and recommended setting bond at $180,616.70 with a time limit of twelve (12) months for completion; and ITEM 1 DR. NANCY BRADLEY AND DR . MICHAEL CHIGLINSKY REAPPOINTED TO SALEM SCHOOL BOARD ITEM 2 BOND AND TIME LIMIT SET FOR FAIRFIELD INN PROJECT 2 WHEREAS, Mayor Foley stated that this will be located on Sheraton Drive; and ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, bond for erosion and sediment control for the Fairfield Inn project was hereby set at $180,616.70 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. Mayor Foley requested that Council consider request to amend the School Cafeteria Fund Budget as approved by the School Board on September 15, 2015; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the School Cafeteria Fund budget was amended for fiscal year 2014-2015 by the School Board at their meeting on September 15, 2015; these amendments were made to several budget categories; in May 2014, the School Board outsourced food service operations to Aramark for fiscal year 2015; the contract with Aramark included financial guarantees if certain benchmarks were not met; per the contract stipulations, the financial guarantee for fiscal year 2015 was calculated to be $133,973.62; the Schools also experienced an increase in salary and food product costs for the year; in order to adjust the budget for these unexpected changes, revenues and expenditures were both adjusted; the net effect of these adjustments will be an increase in the budget for revenues and expenditures of $287,724.02 in the Cafeteria Fund; this Committee recommended approval of the request to amend the School Cafeteria Fund budget as approved by the School Board on September 15, 2015; and ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the request to amend the School Cafeteria Fund Budget as approved by the School Board on September 15, 2015, was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider an ordinance on second reading amending Chapter 30 Environment, Article IV Stormwater Management, Division 4 Stormwater Management Plan Contents, Review, and Technical Criteria, Sections 30-141(A) and 30-145(C) of the CODE OF THE CITY OF SALEM, VIRGINIA, pertaining to stormwater management; ordinance was passed on first reading at the September 28, 2015, meeting; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance ITEM 3 REQUEST APPROVED TO AMEND SCHOOL CAFETERIA FUND BUDGET AS APPROVED BY THE SCHOOL BOARD ON SEPTEMBER 15, 2015 ITEM 5 ORDINANCE ADOPTED AMENDING SECTIONS 30-141(A) AND 30-145(C) PERTAINING TO STORMWATER MANAGEMENT 3 amending Chapter 30 Environment, Article IV Stormwater Management, Division 4 Stormwater Management Plan Contents, Review, and Technical Criteria, Sections 30-141(A) and 30-145(C), of the CODE OF THE CITY OF SALEM, VIRGINIA, pertaining to stormwater management was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. WHEREAS, Mayor Foley requested that Council consider an ordinance on second reading regarding the request of Salem Specialties, Inc., property owner, for rezoning the property located at 2537 West Main Street (Tax Map # 175 – 1 – 6) from HBD Highway Business District to LM Light Manufacturing District; the ordinance was passed on first reading at the September 28, 2015, meeting; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance rezoning the property of Salem Specialties, Inc., property owner, for rezoning the property located at 2537 West Main Street (Tax Map # 175 – 1 – 6) from HBD Highway Business District to LM Light Manufacturing District was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control and landscaping for the McDonalds Apperson Drive project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for erosion and sediment control and landscaping for the McDonalds Apperson Drive project and recommended setting bond at $15,680.25 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, bond for erosion and sediment control and landscaping for the McDonalds Apperson Drive project was hereby set at $15,680.25 with a time limit of twelve (12) months for completion – the roll call vote: the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider holding a closed session pursuant to provisions of Section 2.2-3711 A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter; ITEM S1 BOND AND TIME LIMIT SET FOR MCDONALDS APPERSON DRIVE PROJECT ITEM 4 ORDINANCE ADOPTED REZONING 2537 WEST MAIN ST (T/M # 175-1-6) FROM HBD TO LM ITEM 6 CLOSED SESSION FOR PERSONNEL MATTER CONCERNING A PERSONNEL MATTER 4 ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section 2.2-3711 A. (1) of the Code of Virginia, 1950 as amended to date, Council convened to Closed Session at 7:41 p.m. for the purpose of discussing the following specific matters: 1. Discussion regarding a personnel matter by way of evaluation of the performance of a particular employee, which is authorized by Section 2.2-3711 A. (1) of the Code of Virginia, 1950 as amended to date; -- the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Upon reconvening at 9:10 p.m.; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, in accordance with Section 2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby certifies that in Closed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council -- the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. There being no further business to come before the Council, the same on motion adjourned at 9:11 p.m.