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HomeMy WebLinkAbout4/13/2015 - City Council - Minutes - RegularDRAFT TO BE APPROVED AT THE MAY 12, 2015 MEETING Work Session with City Council (5:30 PM) (Monday, April 13, 2015) Meeting called to order at 8:26 AM 1. Meeting Opening 1.01 Roll Call Members present Board Members Present: David Preston, Michael Chiglinsky, Artice M Ledbetter, Nancy Bradley and Andy Raines Also Present were: Dr. H. Alan Seibert, Superintendent; Mr. Michael A. Bryant, Assistant Superintendent; Mrs. Mandy Hall, Supervisor of Business; Mrs. Diane Washenberger, Director of Instruction; Mrs. Kirstine Barber, Supervisor of Human Resources; Mrs. Jennifer Dean, Supervisor of Instructional Technology and accountability; Mr. Jim Rieflin, Supervisor of Technology & Data Management; Mrs. Kathy Jordan, Clerk of the Board: Mr. Mike Stevens, Communications Director; Mrs. Rosie Jordan, Director of Finance City Council Members Present: Mayor Randy Foley, Vice-Mayor John Givens, Jane Johnson, Bill Jones, and Lisa Garst Also present were Mr. Kevin Boggess, City Manager; James Taliaferro, Assistant City Manager, Mr. Mike Tyler, Director of the Street and General Maintenance Department; Mr. John Shaner, Director of Parks and Recreation; Tracy Divers, Building Maintenance Superintendent; Tony Terry, City Garage Superintendent; John Wade, Sanitation Superintendent; David Breeden Street Superintendent; Laura Reilly, City Horticulturist; Major Crawley, and Lieutenant Clayton, Salem Police Department 1.02 Approval of Agenda Motion by Michael Chiglinsky, second by Artice M Ledbetter to approve the agenda as presented Final Resolution: Motion Carries Yea: David Preston, Michael Chiglinsky, Artice M Ledbetter, Nancy Bradley, Andy Raines 2. Work Session Mr. Boggess welcomed everyone and introduced Mike Tyler who introduced his staff which included Tracy Divers, Building Maintenance Superintendent; Tony Terry, City Garage Superintendent; John Wade, Sanitation Superintendent; David Breeden Street Superintendent; Laura Reilly, City Horticulturist. A tour of the maintenance shop was given. 2.01 Handout: Job Shadowing Partnership with S/RC Chamber of Commerce and Junior Achievement - Dr. Seibert Dr. Seibert shared a handout on Job Shadowing Partnership with the S/RC Chamber of Commerce and Junior Achievement. 2.02 Status Update: School Safety and Security - Mr. Bryant, Major Crawley, and Lieutenant Clayton Mr. Bryant reported more training has occurred at Salem High School and personnel have been moved to observe the front door since our last joint work session. Salem High School is installing blue strobe lights inside and outside of the building and the city is installing them to provide an additional, visual notification during a lockdown. A crossing guard is being hired to help improve safety at East Salem in the AM and at Salem High School in the PM. 2.03 Status Update: Preparations for a Salem High School Facility Study - Mr. Bryant, Mr. Tyler, and Mr. Shaner Mr. Bryant shared the handouts on the Renovation Planning process. Mr. Shaner reported the need for gym space in the city of Salem. An addition would give more space for community and school use. The addition would be located in the Jr. Parking lot and office space for Parks and Recreation would be located in the addition. Mrs. Garst reported a concern about moving the library to the High School location since it is considered the Heart of Downtown. Mr. Tyler reported most of the equipment is the original equipment at Salem High. Dr. Seibert shared the instructional plan being developed. 2.04 Status Update: Digital Conversion for SY 15-16 - Mrs. Dean and Mr. Rieflin Mrs. Dean reported on the 1:1 digital conversion planned for 2015-2016. The plan is to have the devices order for delivery in June, setup in July and delivered to students in August prior to school starting. The filters on the Chrome books will be the same at home and at school. Students will purchase insurance in the $20-$30 range. Computer carts from Salem High School will be distributed among the other schools to increase computer accessibility in all schools. Mrs. Garst asked about student privacy and security of their documents. Mr. Rieflin responded that Google email is encrypted and the servers for “the cloud” that store school information are guaranteed to be in the United States. 2.05 Presentation: Comparative Standings of 2014-2015 Teacher Salary Scale - Mrs. Barber Mrs. Barber presented the annual update on the comparative standing of its Teacher Salary Scale. 2.06 FY 15 Budget Outlook - Mrs. Jordan and Mrs. Hall Mrs. Hall reported the total budget that will be presented to City Council is $46,206,027. This includes a projected 10% health insurance increase, 1.5% raise for school employees and the next lease payment for the Chrome books. Mrs. Jordan reported the city budget will be presented on April 17 and adoption is scheduled for June 8. Mrs. Jordan reported no real estate growth (development) and no tax or fee increase except for small increase in electric, water and sewer rates. There are no raises in the budget for city employees. 2.07 General Discussion - All 3. Adjournment 3.01 Meeting Adjourned There being no further business, Mr. Preston adjourned the meeting 7:04 PM. _______________________________ _____________________ Chairman Date _______________________________ _____________________ Clerk of the Board Date UNAPPROVED MINUTES COUNCIL MEETING April 13, 2015 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on April 13, 2015, at 7:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; Charles Van Allman, Jr., City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney; and the following business was transacted: DUE TO AN AUDIO MALFUNCTION THESE MINUTES WERE PARTIALLY PREPARED WITHOUT THE BENEFIT OF A RECORDING WHEREAS, Mayor Foley called the meeting to order at 7:30 p.m.; and WHEREAS, the March 23, 2015, regular meeting minutes were approved as written; and Mayor Foley requested that Council consider adoption of Resolution 1266 authorizing execution of a Support Agreement among the City of Salem, the City of Roanoke, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority for the issuance and sale of Broadband Infrastructure Revenue Bond; and WHEREAS, Mr. Boggess presented Council with an amended resolution stating that the mission of the Broadband Authority is to develop customers and be self-sufficient so that the localities do not have to continue to pay operating and capital expenses; the Broadband Authority will be able to capture customers adjacent to the network regardless of which locality they are located in, however the non-participating localities will not have any ownership; and WHEREAS, Vice-Mayor Givens asked what the process would be if other localities wanted to join the Authority at a later date; and WHEREAS, Mr. Boggess stated that they would have to pay one-hundred percent of the cost within their locality; as of right now, the Authority is owned fifty-fifty and they would like to keep equal ownership for the localities so if one wanted to join at a later date they possibly could buy-in for one-third ownership; and ITEM 1 ADOPTION OF RESOLUTION 1266 AUTHORIZING SUPPORT AGREEMENT ROANOKE VALLEY BROADBAND AUTHORITY FOR ISSUANCE AND SALE OF INFRASTRUCTURE BOND WHEREAS, Councilwoman Garst asked Mr. Boggess to clarify who the actual customers would be; and WHEREAS, Mr. Boggess replied that is would be commercial customers such as Advance Auto where the Authority would supply the circuit and a third party internet service provider would buy the circuit and supply the commercial customer with service; and WHEREAS, Councilman Jones questioned if the City of Roanoke obtained ten customers and the City of Salem none, would the City of Salem be entitled to the proceeds; and WHEREAS, Mr. Boggess responded yes, as a fifty percent owner in the Authority, the City of Salem would be entitled to fifty percent of the proceeds; and WHEREAS, Mayor Foley inquired that if another locality would buy-in at a later date would the proceeds from the sale be returned to the original owners, the localities, or would the Authority absorb the funds; and WHEREAS, Mr. Boggess replied that the proceeds could offset the costs paid by the existing owners, but that it would be brought before the elected officials at that time; and WHEREAS, Councilwoman Johnson stated that Council appreciates Mr. Boggess undertaking such a leadership role with the Authority; and ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1266 authorizing the support agreement among the City of Salem, the City of Roanoke, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority for the issuance and sale of Broadband Infrastructure Revenue Bond was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control measures for the Missile Baits project; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the estimate for erosion and sediment control for the Missile Baits project. This Committee concurs with the Engineering Department’s recommendation that bond be set in the amount of $12,705.00 with a time limit of twelve (12) months for completion; ITEM 2 BOND AND TIME LIMIT SET FOR MISSILE BAITS PROJECT IN THE AMOUNT OF $12,705.00 ON A MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the performance bond for erosion and sediment control for the Missile Baits project was hereby set at $12,705.00 with a time limit of twelve (12) months for completion – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider appointments to fill vacancies on various boards and commissions; ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY VICE-MAYOR GIVENS, AND DULY CARRIED, Sgt. Derek Weeks was hereby appointed to the Community Policy and Management Team (CPMT) as representative of the Police Department to replace Captain Mike Green; and Sgt. Stacey Sheppard was hereby appointed to the Community Policy and Management Team (CPMT) as alternate representative of the Police Department to replace Deputy Chief Mike Crawley – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. WHEREAS, Mayor Foley requested that Council consider an ordinance on second reading regarding the request of Steven P. & Carliss E. Hoback, property owners, and Emory C. Collins Company, Inc., property owner, for rezoning two parcels located at 702 and 708 Roanoke Street (Tax Map #’s 142-4- 9 & 10), from LM/HM Light Manufacturing/Heavy Manufacturing District with conditions to LM/HM Light Manufacturing/Heavy Manufacturing District; the ordinance was passed on first reading at the March 23, 2015, meeting; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, an ordinance rezoning the property of Steven P. & Carliss E. Hoback, property owners, and Emory C. Collins Company, Inc., property owner, located at 702 and 708 Roanoke Street (Tax Map #’s 142-4-9 & 10), from LM/HM Light Manufacturing/Heavy Manufacturing District with conditions to LM/HM Light Manufacturing/Heavy Manufacturing District was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council receive report and authorize the City Manager to execute the lease on the Salem Memorial Baseball Stadium; and ITEM 3 SGT DEREK WEEKS APPOINTED TO CPMT AS PD REPRESENTATIVE, SGT STACEY SHEPPARD APPOINTED AS AN ALTERNATE PD REPRESENTATIVE FOR CPMT ITEM 4 ORDINANCE ADOPTED REZONING THE PROPERTIES AT 702 & 708 ROANOKE ST (T/M #s 142-4-9 & 10) FROM LM/HM WITH CONDITIONS TO LM/HM ITEM S1 RECEIVE REPORT AND AUTHORIZE CITY MANAGER TO EXECUTE LEASE ON SALEM MEMORIAL BASEBALL STADIUM WHEREAS, the City Manager stated that the City has had long negotiations with the Red Sox organization to create a new, more complicated, ten year lease of the ballpark; he thanked the City Attorney, Mr. Yost, for the long working hours that have brought the City to this result; he stated that this lease will create a long term relationship with the Red Sox and create a better working relationship moving forward; we are asking Council tonight to authorize him to execute the lease pending the approval of staff and legal counsel, of the final draft; and WHEREAS, Mr. Yost explained that it has been an interesting and positive experience, and that he concurs with the authorization of the City Manager to execute the lease with staff and legal counsel approval of the final draft of the lease; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, authorization for the City Manager to execute the lease with the Salem Red Sox on the Salem Memorial Baseball Stadium was hereby approved, pending legal and staff review – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley announced that the budget presentation to Council will occur Friday, April 17, 2015, 8:00a.m., in Council Chambers; and Councilwoman Garst announced that the first planning for the Fresh Ideas Garden will be April 18, 2015, 10:00 a.m., at the garden, rain or shine, and the second planning will be held May 2, 2015, 10:00a.m., at the garden, rain or shine; and Mayor Foley reminded the audience that the Downtown Plan Survey is still running and encouraged those who haven’t participated to do so; and Mayor Foley announced that opening night at the Red Sox was Thursday, April 16, 2015; and There being no further business to come before the Council, the same on motion adjourned at 7:55 p.m.