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Home My WebLink About7/13/2015 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION July 13, 2015 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on July 13, 2015, at 6:30p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council, Rosie Jordan, Director of Finance; and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding the 9-11 Memorial relocation from Old Virginia Brick; and WHEREAS, a discussion was held regarding the Downtown Plan; and WHEREAS, a discussion was held regarding the proposed Regional Crash Center; and WHEREAS, a discussion was held regarding grant application for the Roanoke- Blacskburg Regional Airport; and WHEREAS, a discussion was held regarding the City’s health insurance; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:20p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING July 13, 2015 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on July 13, 2015, at 7:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst, with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development, Mike Stevens, Communications Director, William L. Simpson, Jr., Assistant City Engineer, and Stephen M. Yost, City Attorney; and the following business was transacted: THESE MINUTES WERE PREPARED WITHOUT THE BENEFIT OF AN AUDIO RECORDING. The June 22, 2015, regular meeting minutes were approved as written. WHEREAS, Mayor Foley requested that Council consider the request to accept and appropriate grant funds received from the Commonwealth of Virginia; and WHEREAS, Vice-Mayor Givens, Chair of Council’s Audit-Finance Committee, reported the City of Salem Sheriff’s Office has been awarded funding of $66,082.26 in asset forfeiture proceeds from the Commonwealth of Virginia Office of the Attorney General; grant funds will be used to purchase three vehicles for the Sheriff’s office; local funding needed to complete the purchase and outfitting of vehicles is included as part of the Sheriff’s Office FY16 operating budget; grant funds were actually received in the previous fiscal year; vehicles were ordered prior to June 30, 2015, encumbering grant funds in FY15; this Committee recommended appropriation of $60,748 in fiscal year 2015 grant funds and $5,334.00 from the fiscal year 2016 general fund; and WHEREAS, Sheriff Eric A. Atkins appeared before Council explaining the vehicles that will be purchased from the proceeds; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the request to accept and appropriate grant funds received from the Commonwealth of Virginia is hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request to accept and appropriate Food Insecurity Nutrition Incentive Grant funds; and ITEM 1 ASSET FORFEITURE PROCEEDS FROM COMMONWEALTH OF VIRGINIA ACCEPTED AND APPROPRIATED ITEM 2 FOOD INSECURITY NUTRITION INCENTIVE GRANT FUNDS ACCEPTED AND APPROPRIATED WHEREAS, Vice-Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Salem Farmers Market was awarded the Food Insecurity Nutrition Incentive (FINI) grant in the amount of $8,300 from the United States Department of Agriculture; the intent of this program is to support projects to increase the purchase of fruits and vegetables among low-income customers participating in the Supplemental Nutrition Assistance Program (SNAP) by providing incentives at the point of purchase; the Salem Farmers Market will use this grant in conjunction with the SNAP program at the market during the 2015 season; produce will be purchased from market vendors, assembled as “Bonus Bags,” and provided to SNAP participants at no cost along with healthy recipes that will incorporate the items found in the Bonus Bags; this Committee recommended appropriation of the Food Insecurity Nutrition Incentive grant in the amount of $8,300; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the request to accept and appropriate Food Insecurity Nutrition Incentive Grant funds is hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested Council to consider the request to appropriate additional highway maintenance funding from the Commonwealth of Virginia for paving projects; and WHEREAS, Vice-Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that on March 23, 2015, Council approved a contract with L. H. Sawyer Paving Co., Inc. for a two-year period covering fiscal year 2015 and 2016; since that date, City staff have requested a change order for additional work of $130,875 be added to the contract; in order to issue the purchase order to the vendor for the total requested amount, an additional appropriation of carryover funds is needed in the amount of $2,047,775; this appropriation will come from funds that already have been received from the state for highway maintenance projects, but not yet expended; funding of $1,092,100 is available in the current budget for this project; current funding plus the additional request will provide total funding of $3,230,875 for the paving work; this Committee recommended appropriation of $2,047,775 from state highway maintenance funds; and WHEREAS, Mr. Simpson discussed with Council the proposed paving work locations; and ON MOTION MADE BY VICE-MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the request to appropriate additional highway maintenance funding from the Commonwealth of Virginia for paving projects is hereby approved – the roll call vote: Lisa D. Garst – aye, ITEM 3 ADDITIONAL HIGHWAY MAINTENANCE FUNDS APPROPRIATION APPROVED William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley reported that Council at its regular meeting held June 22, 2015, passed an ordinance on first reading amending the Workforce Development Agreement; and ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance amending the Workforce Investment Area III Chief Local Elected Officials Charter Agreement is hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request of the City Manager to hold a closed session pursuant to provisions of Section 2.2-3711 A(3) of the 1950 Code of Virginia, as amended, to discuss the disposition of property; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section 2.2-3711 A. of the Code of Virginia, 1950 as amended to date, Council convened to Closed Session at 7:51 p.m. for the purpose of discussing the following specific matter: 1. Discussion of a real estate matter pertaining to property the City may desire to sell, which is authorized by Section 2.2-3711 A. 3. of the Code of Virginia, 1950 as amended to date; -- the roll call vote: all aye. Upon reconvening at 9:06 p.m..; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section 2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby certifies that in Closed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council -- the roll call vote: all - aye. There being no further business to come before the Council, the same on motion adjourned at 9:07 p.m. ITEM 4 ORDINANCE AMENDING THE WORKFORCE INVESTMENT AREA III CLEO CHARTER AGREEMENT ADOPTED ITEM 5 CLOSED SESSION