HomeMy WebLinkAbout5/22/2023 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, May 22, 2023, 6:30 P M
Work S es s io n is c ancelled for May 22, 2023
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
W O R K SE SSIO N IS CANCELLE D
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing component at the same meeting.
B.Minutes
C onsider acceptance of the May 8, 2023, Work Session and Regular Meeting minutes.
C .F inancial Report
C onsider acceptance of the Statement of Revenues and Expenditures for the ten months ending
April 2023.
5.Old Business
6.New Business
A.Amendment to the Zoning Ordinance
Hold public hearing and consider ordinance on first reading for the request of Salem
Montessori School, Inc., property owner, for rezoning the property at 112 Corporate Boulevard
(Tax Map # 148-1-2.2) from RS F Residential Single-Family District and BC D, Business
C ommerce District with conditions to RSF Residential Single-Family District. (Advertised in
the May 4 and 11, 2023, issues of the Salem Times-Register). Planning Commission
recommended approval. See page 5 of the May 10, 2023, minutes. STA F F REP O RT
B.Special Exception P ermit Amendment
Hold public hearing to consider the request of Salem Montessori School, Inc., property owner,
to revise the Special Exception Permit approved February 28, 2011, to allow the construction
of an educational facility, primary/secondary on the property located at 112 Corporate
Boulevard, (Tax Map # 148-1-2.2). (Advertised in the May 4, and 11, 2023 issues of Salem
Times-Register.) Planning Commission recommended approval with conditions. See page 6 of
the May 10, 2023, minutes. STAFF REPORT
C .P roposed Real E state Tax Rate for F iscal Year 2023-2024
Hold a public hearing on the effective real estate tax rate for fiscal year 2023-2024.
D.Tax Rates Resolution
C onsider adoption of Resolution 1451, a resolution imposing taxes on real estate, tangible
personal property, machinery and tools, and all legal subjects of taxation for C ity purposes,
including the property of railroad, express, telephone, telegraph, water, heat (gas), light and
power companies. Audit - Finance Committee
E.Approv al of Electric Rates
C onsider adoption of Resolution 1452 amending the Electric Rate Tariffs. Audit - Finance
C ommittee
F.B ook of Rates- 2023
C onsider the adoption of Resolution 1453 regarding the Book of Rates for 2023-2024. Audit-
Finance C ommittee
G.Miscellaneous F ees - 2023
C onsider the adoption of Resolution 1454 regarding the Miscellaneous Fees for 2023-
2024. Audit-Finance Committee
H.P roposed Budget for F iscal Year 2023-2024
Hold a public hearing on the proposed budget for fiscal year 2023-2024.
I.Salem School Div ision Budget
C onsider adoption of Resolution 1456 approving the Salem School Division budget for fiscal
year 2023-2024. Audit - Finance Committee
J .B udget Adoption Ordinance
C onsider an ordinance on first reading adopting the budget for fiscal year 2023-2024. A
summary of the proposed budget was advertised in the Salem Times-Register on April 27,
2023 and May 4, 2023. Audit - Finance Committee
K.B udget Appropriation Ordinance
C onsider an ordinance on first reading appropriating funds for the fiscal year 2023-2024
budget. Audit - Finance C ommittee
L.Appropriation of F unds
C onsider request to appropriate proceeds from the sale of equipment. Audit - Finance
C ommittee
M.Appropriation of F unds
C onsider request to transfer and appropriate Highway Maintenance funding in the Capital
Projects Fund for Apperson Drive Bridge. Audit - Finance Committee
N.Appropriation of F unds
C onsider request to amend the School Grant Fund and School Cafeteria Fund budgets as
approved by the School Board on April 11, 2023. Audit - Finance Committee
O.Appropriation of F unds
C onsider request to amend the School Grant Fund budget as approved by the School Board on
May 9, 2023. Audit - Finance C ommittee
P.Appropriation of F unds
C onsider request to appropriate net position for Electric upgrades for the development at the
former Valleydale Plant. Audit - Finance Committee
Q.Appropriation of F unds
C onsider request to reappropriate Virginia Fire Programs funding. Audit - Finance Committee
R.Take 5 Oil Change and Car Wash E xpress
C onsider setting bond for erosion and sediment control and landscaping and physical
improvements for Take 5 Oil Change and Car Wash Express. Audit - Finance Committee
S.Valleydale Multifamily Community
C onsider setting bond for erosion and sediment control and landscaping and physical
improvements for Valleydale Multifamily Community. Audit - Finance Committee
T.ST S Group North America I nc. - Resolution 1457
C onsider adoption of Resolution 1457 authorizing the City Manager to execute a support
agreement with the C ity of Salem Economic Development Authority, as required, to allow the
EDA to execute a bank loan, issue a revenue bond, and use the proceeds of such loan for
economic development incentives by funding a separate loan to ST S Group North American,
Inc. T his resolution supersedes Resolution 1448 that was adopted at the April 10, 2023,
meeting.
U.Amendment to City Code - Chapter 82
C onsider adoption of ordinance amending Section 82-43, Article II, Chapter 82 of the Code of
the C ity of Salem pertaining to Tax Relief for the Elderly and Disabled.
7.Adjournment
Item #4B
Date: 5/22/2023
City Council Meeting
MINUTES
Monday, May 8, 2023, 6:30 PM
Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on May 8, 2023, at 6:00 p.m., there being present the following members of
said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor;
Council members: Byron Randolph Foley (participated remotely), William D.
Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together
with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and
Clerk of Council; Rosemarie B. Jordan, Director of Finance; Kristie Chittum,
Commissioner of the Revenue; Sidney Kuzmich, Chief Deputy Commissioner of the
Revenue; Crystal Williams, Assistant to the City Manager; and Laura Lea Harris,
Deputy Clerk of Council; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2. New Business
A. Discussion Items
Follow up on requests/comments at previous meetings.
Kristie Chittum, Commissioner of the Revenue, presented information for Council
and staff on tax relief for the elderly and disabled. The current guidelines for
eligibility for tax relief were shared with Council as well as those of neighboring
localities. Ms. Chittum noted that June 2001 was the last time that a change had
been made to the income and asset limits and that these were due an update
considering the inflation rate and the change in the value of a dollar. It was noted
that a number of the applicants that are now eligible could potentially lose the relief
if these current guidelines are not amended. She also presented the most recent US
Census data for Salem. Data on the total number of qualified tax relief exemptions
for each of the past ten years was shared as well as a comparison of the total real
estate tax to the amount of tax relief that was provided for those same years.
Discussion was held and questions were answered. Staff was asked to
investigate various options and to compare three census data points to look for a
trend in the age of the population in Salem. Council was asked to be prepared
to do a first reading of ordinance to update Section 82-43 of the Code of the City
of Salem at the May 22nd Regular Council Meeting.
Sidney Kuzmich, Chief Deputy Commissioner of the Revenue, presented
information in response to a recent request to amend the current threshold for
business taxes. Figures for four potential thresholds was shared with Council and
data was given on the impact each would have on the City's budget. Staff was
asked to email these numbers to Council for their review and consideration.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at 6:31 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to
order at 6:33 p.m., there being present the following members to wit: Renée Ferris
Turk, Mayor; James W. Wallace, III, Vice -Mayor; Councilmembers: Byron
Randolph Foley (participated remotely), William D. Jones, and H. Hunter
Holliday; with Renée Ferris Turk, Mayor, presiding together with James E.
Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of
Council; Rosemarie B. Jordan, Director of Finance; Mike Stevens, Director of
Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
Mayor Turk requested that Mr. Light read a request from Councilman Foley to
participate remotely in this Council meeting. The request from Mr. Foley stated:
"In accordance with Section 2.2-3708.3 B.4 of the Code of the Commonwealth of
Virginia and the Remote Participation Policy of the City of Salem, I hereby request
to participate remotely due to a personal matter, specifically that I am out of town."
William Jones motioned to accept the remote participation of Councilman Foley. H
Hunter Holliday seconded the motion.
Ayes: Holliday, Jones, Turk, Wallace
Abstain: Foley
3. Bid Openings, Awards, Recognitions
Mayor Turk noted that there were members of Public Safety in attendance this
evening and that Council appreciated their attendance as well as their willingness to
always put themselves on the line to take care of the safety of the citizens of
Salem.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component at the same meeting.
John Breen, 142 Bogey Lane, was the first citizen to address Council this evening.
He expressed concern on the dual role of the Assistant City Manager/ Clerk of
Council and requested that Council separate the City Clerk/Clerk of Council
position from Salem's administrative service.
Laura Saunders, 1807 Epps Drive, had shared information and citizen comments
with Council prior to tonight's meeting and asked that they review and consider this
information on skate parks. She expressed the social, emotional, and physical
benefits of and the need for this type of physical outlet in the City of Salem. She
requested that Council provide a skate park.
Jane Taylor, 501 Mount Vernon Avenue, was the last citizen to address Council.
She expressed concern of problem of vandalism and behavior of some youth at the
Salem Farmer's Market and requested that Council look at solutions for graffiti and
unruly behavior.
Mayor Turk expressed appreciation to everyone that takes their time to come and
express their concerns and ideas to Council. She noted that these are taken into
consideration and discussed with staff.
B. Minutes
Consider acceptance of the April 24, 2023, Work Session and Regular Meeting
minutes and the April 25, 2023, Budget Work Session minutes.
The minutes were accepted as written.
5. Old Business
A. Amendment to the Zoning Ordinance
Consider ordinance on second reading for the requests of Patane, LLP and
Walter S. Kearns, Jr. and Laurel P. Kearns, property owners, for rezoning the
properties located at 1640 Roanoke Boulevard (Tax Map # 222-2-6) and 1630
Roanoke Boulevard (Tax Map # 222-2-5) from RB Residential Business
District to LM Light Manufacturing District. (Approved on first reading at the
April 24, 2023, meeting.)
William Jones motioned to adopt ordinance on second reading for the requests of
Patane, LLP and Walter S. Kearns, Jr. and Laurel P. Kearns, property owners, for
rezoning the properties located at 1640 Roanoke Boulevard (Tax Map # 222-2-6)
and 1630 Roanoke Boulevard (Tax Map # 222-2-5) from RB Residential Business
District to LM Light Manufacturing District. H. Hunter Holliday seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
6. New Business
A. Boards and Commissions
Consider appointments to various boards and commissions.
James Wallace motioned to recommend, upon CPMT approval, appointing Leigh
Frazier, Mark Chadwick, Howard Shumate, Courtenay Alleyne, and Chris Park
from Blue Ridge Behavioral Healthcare as additional alternates to the Community
Policy Management Team. Also, to reappoint William R. Shepherd to the Personnel
Board for a two-year term ending June 9, 2025. William Jones seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
7. Adjournment
The meeting was adjourned at 6:51 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 5,435,676$ -$ 0%-$ -$
General Property Taxes 44,905,191 17,741,153 40%16,909,427 831,726
Other Local Taxes 25,542,300 21,233,195 83%19,938,051 1,295,144
Permits and Licenses 342,740 303,172 88%344,214 (41,042)
Fines and Forfeitures 76,000 100,373 132%74,742 25,631
Revenue from Use of Money and Property 698,440 3,839,652 550%554,897 3,284,755
Charges for Services 3,479,253 2,662,266 77%2,614,258 48,008
Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 -
Payment in Lieu of Taxes from Water Fund 114,929 130,970 114%150,334 (19,364)
Miscellaneous Revenue 408,599 580,255 142%433,956 146,299
Non-Categorical Aid 3,673,007 888,832 24%852,087 36,745
Shared Expenses 1,558,777 1,137,820 73%1,136,553 1,267
Categorical Aid 9,049,329 6,444,172 71%5,855,700 588,472
Non-Revenue Receipts 89,668 89,666 100%68,719 20,947
Transfer From Other Funds 25,950,000 20,829,626 80%- 20,829,626
Total Revenues 124,483,909 79,141,151 64%52,092,938 27,048,214
Expenditures:
General Government 9,355,981 7,265,533 78%5,754,660 1,510,873
Judicial Administration 2,668,205 2,086,394 78%2,002,961 83,433
Public Safety 20,812,652 16,270,172 78%15,025,695 1,244,477
Public Works 13,520,953 7,561,796 56%7,427,060 134,736
Health and Welfare 6,257,745 4,038,984 65%3,864,445 174,539
Education 24,390,382 22,408,754 92%22,071,922 336,832
Parks, Recreation and Cultural 7,107,281 5,592,874 79%4,814,559 778,315
Community Development 4,056,214 3,488,368 86%2,232,957 1,255,411
Non-Departmental 34,213,555 26,533,938 78%5,480,529 21,053,409
Contingency 751,941 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 124,483,909 95,246,813 77%68,674,788 26,572,025
Revenues Over/(Under) Expenditures -$ (16,105,662)$ (16,581,850)$ 476,189$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Ten Months Ending April 30, 2023
Item #4C
Date: 5/22/2023
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending April 30, 2023
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$
American Rescue Plan Act Funding-NEU 26,250,208 15,919,203 - 15,919,203 10,331,005 15,915,203
ARPA - VA Tourism Recovery Program 70,000 31,245 - 31,245 38,755 31,245
ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 -
Total Revenues 31,240,131 20,864,871 - 20,864,871 10,375,260 20,860,871
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 31,245 - 31,245 38,755 31,245
Sports Marketing Incentive Program 5,500 - - - 5,500 -
Transfer to General Fund 31,160,631 20,829,626 - 20,829,626 10,331,005 20,829,626
Total Expenditures 31,240,131$ 20,864,871$ -$ 20,864,871$ 10,375,260$ 20,860,871
Fund Balance, April 30, 2023 -$
City of Salem, Virginia
Debt Outstanding
For Period Ending April 30, 2023
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 4/30/2023
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - (139,934) 441,146
2019 Public Improvement Bonds 4,475,000 - (202,000) 4,273,000
2020 Public Improvement Bonds 2,160,000 - (225,000) 1,935,000
2020 Public Improvement Refunding Bonds 4,988,136 - (284,484) 4,703,652
2021 Public Improvement Refunding Bonds 1,525,000 - (359,000) 1,166,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (1,690,713) 28,956,310
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - (130,000) 23,565,000
Total School Debt Outstanding 33,581,943 - (1,566,955) 32,014,988
Total Debt Outstanding 64,228,966$ -$ (3,257,668)$ 60,971,298$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending April 30, 2023
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 12,009,855$ 1,446,903$ -$ 1,446,903$ 10,562,952$ 668,416$
State Grants 8,689,744 1,529,975 - 1,529,975 7,159,769 571,102
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 89,159 590,773 - 590,773 (501,614) 507,118
Transfer From General Fund 18,432,265 18,432,263 - 18,432,263 2 14,519,325
Total Revenues 82,940,090 65,718,978 - 65,718,978 17,221,112 16,265,961
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761
Fire Station #2 Renovations 432,000 6,232 - 6,232 425,768 6,232
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Colorado St Bridge Replacement 6,450,000 743,591 181,860 925,451 5,524,549 88,290
Apperson Drive Bridge Replacement 3,364,939 728,373 58,654 787,027 2,577,912 245,783
Street Department Equipment 2020 1,229,852 1,225,726 - 1,225,726 4,126 24,590
Jury Room Expansion 400,000 14,153 24,668 38,821 361,179 14,153
Hanging Rock Battlefield Phase 2 1,420,310 1,018,657 325,543 1,344,200 76,110 856,649
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 144,813 50,150 194,963 909,437 39,350
Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645
Kiwanis Roof/Infrastructure Renovations 423,289 344,793 115 344,908 78,381 327,984
Moyer Sports Complex Renovation 27,602,491 5,417,346 18,417,047 23,834,393 3,768,098 4,549,286
Mason Creek Greenway Phase 3 2,610,681 147,778 322,465 470,243 2,140,438 88,682
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) -
Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 -
Flood Mitigation-CFPF 78,962 - 78,962 78,962 - -
Downtown Impr - E Main St/Union St 2,504,140 1,405,211 954,449 2,359,660 144,480 1,283,130
Downtown Impr - E Main St/Market St 3,629,869 164,384 43,977 208,361 3,421,508 53,650
Downtown Impr - E Main St/White Oak 2,311,825 - 61,930 61,930 2,249,895 -
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 90,350 - - - 90,350 -
Excess Local Funding Reserve 393,753 - - - 393,753 -
Transfer to Schools-2020 Bonds 27,000,000 26,038,827 - 26,038,827 961,173 2,931,180
Total Expenditures 82,940,090$ 37,728,049$ 20,900,760$ 58,628,809$ 24,311,281$ 10,536,365
Fund Balance, April 30, 2023 27,990,929$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 33,854,325$ 81%33,374,597$ 479,728$
Other Electric Revenue 691,000 543,476 79%598,428 (54,952)
Reserve for Encumbrances 966,434 - 0%- -
Total Operating Revenues 43,409,002 34,397,801 79%33,973,025 424,776
.
Operating Expenses
Other Power Generation - Operation 90,000 63,452 71%35,450 28,002
Other Power Generation - Maintenance 69,294 19,947 29%72,910 (52,963)
Purchased Power 21,422,165 19,754,254 92%16,684,860 3,069,394
Transmission - Operation 8,513,752 7,911,259 93%6,755,442 1,155,817
Transmission - Maintenance 24,490 10,436 43%2,684 7,752
Distribution - Operations 1,036,663 886,925 86%831,922 55,003
Distribution - Maintenance 1,479,783 1,290,039 87%942,129 347,910
Customer Service 616,227 487,975 79%467,082 20,893
Administration & General - Operation 2,851,455 1,020,216 36%951,653 68,563
Administration & General - Maintenance 239,539 169,696 71%145,544 24,152
Depreciation - 1,178,682 0%1,134,347 44,335
Capital 3,326,548 1,441,878 43%6,721,879 (5,280,001)
Contingency 579,086 - 0%- -
Total Operating Expenses 40,249,002 34,234,759 85%34,745,902 (511,143)
Income (loss) Before Transfers 3,160,000 163,042 (772,877) 935,919
Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 100%(3,160,000) -
Income (loss)-$ (2,996,958)$ (3,932,877)$ 935,919$ Income (loss)-$ (5,993,916)$ (7,865,754)$ 1,871,838$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Ten Months Ending April 30, 2023
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 5,902,844$ 80%6,040,706$ (137,862)$
Other Revenue 336,930 299,540 89%315,052 (15,512)
Water Federal Grants Revenue - 800 0%- 800
ARPA Municipal Utility Funding - - 0%8,355 (8,355)
Gain On Sale Of Assets - 7,800 0%40,107 (32,307)
Reserve for Encumbrances 2,911,772 - 0%- -
Total Operating Revenues 10,648,702 6,210,984 58%6,404,220 (193,236)
.
Operating Expenses
Salaries of Personnel 904,254 779,666 86%735,723 43,943
Fringe Benefits 426,105 356,100 84%323,713 32,387
Contractual Services 704,178 497,315 71%415,578 81,737
Printing and Binding 2,500 565 23%471 94
Advertising 1,000 - 0%1,375 (1,375)
Utilities 421,200 336,646 80%323,419 13,227
Communications 5,800 3,976 69%3,607 369
Insurance 32,250 32,318 100%28,174 4,144
Travel and Training 9,800 5,436 55%4,966 470
Miscellaneous 63,106 57,282 91%52,804 4,478
Materials and Supplies 225,390 179,776 80%149,957 29,819
Depreciation - 712,484 0%712,492 (8)
Capital 967,478 872,677 90%192,515 680,162
Contingency 100,481 - 0%- -
Total Production Expenses 3,863,542 3,834,241 99%2,944,794 889,447
Salaries of Personnel 708,001 453,954 64%436,436 17,518
Fringe Benefits 350,902 209,178 60%198,154 11,024
Contractual Services 825,424 687,210 83%551,943 135,267
Communications 4,950 4,162 84%3,187 975
Insurance 24,500 29,734 121%21,780 7,954
Lease/Rent of Equipment 2,000 1,430 72%1,669 (239)
Travel and Training 8,300 2,894 35%3,151 (257)
Miscellaneous 28,106 23,599 84%19,973 3,626
Miscellaneous Credits (240,000) (262,080) 109%(202,227) (59,853)
Materials and Supplies 184,819 131,275 71%123,820 7,455
Depreciation - 90,749 0%88,492 2,257
Capital 3,302,209 1,042,487 32%177,837 864,650
Interest Obligations 1,471,020 250,088 17%294,125 (44,037)
Total Distribution Expenses 6,670,231 2,664,680 40%1,718,340 946,340
Income (loss) Before Transfers 114,929 (287,937)1,741,086 (2,029,023)
Transfers (Payment in Lieu of taxes)(114,929)(130,970) 114%(150,334) 19,364
Income (loss)-$ (418,907)$ 1,590,752$ (2,009,659)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Ten Months Ending April 30, 2023
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 5,676,035$ 81%5,737,868$ (61,833)$
Other Revenue 158,688 156,913 99%123,826 33,087
ARPA Municipal Utility Funding - - 0%7,082 (7,082)
Reserve for Encumbrances 913,062 - 0%- -
Total Operating Revenues 8,068,750 5,832,948 72%5,868,776 (35,828)
.
Operating Expenses
Salaries of Personnel 807,657 621,915 77%557,749 64,166
Fringe Benefits 390,329 280,621 72%237,914 42,707
Contractual Services 3,856,276 2,022,236 52%2,133,665 (111,429)
Printing and Binding 1,500 144 10%194 (50)
Advertising 1,500 - 0%9,053 (9,053)
Utilities 4,500 3,447 77%2,926 521
Communications 14,700 14,576 99%12,850 1,726
Insurance 18,500 12,918 70%11,874 1,044
Lease/Rent of Equipment 3,000 1,430 48%1,669 (239)
Travel and Training 12,000 5,734 48%5,792 (58)
Miscellaneous 40,106 31,061 77%28,188 2,873
Miscellaneous Credits (325,000) (147,744) 45%(143,677) (4,067)
Materials and Supplies 76,234 43,023 56%32,715 10,308
Depreciation - 1,142,521 0%1,141,715 806
Capital 1,094,908 106,290 10%311,181 (204,891)
Interest Obligations 1,594,370 71,225 4%93,304 (22,079)
Bond Costs - - 0%34,961 (34,961)
Contingency 478,170 - 0%- -
Total Operating Expenses 8,068,750 4,209,397 52%4,472,073 (262,676)
Income (loss) before Transfers - 1,623,551 1,396,703 226,848
Income (loss)-$ 1,623,551$ 1,396,703$ 226,848$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Ten Months Ending April 30, 2023
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 382,957$ 112%316,045$ 66,912$
Box office shows 1,453,000 1,286,111 89%816,395 469,716
Catering and concessions 141,000 158,666 113%123,074 35,592
Merchandise and commissions 155,500 179,812 116%181,965 (2,153)
Static advertising 60,000 41,500 69%41,867 (367)
Miscellaneous income 16,000 23,236 145%16,244 6,992
Interest Income - 547 0%- 547
Salem Fair 598,000 536,021 90%532,019 4,002
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 3,103,968 2,608,850 84%3,296,151 (687,301)
Operating Expenses
Salaries of personnel 1,266,277 1,044,416 82%850,377 194,039
Fringe benefits 519,588 378,529 73%318,839 59,690
Maintenance and contractual services 230,468 250,950 109%195,085 55,865
Printing and binding 500 1,000 200%116 884
Advertising 21,500 20,395 95%21,098 (703)
Utilities 290,000 268,527 93%252,572 15,955
Communications 13,900 10,417 75%10,441 (24)
Insurance 28,000 30,924 110%27,138 3,786
Leases and Rentals 3,200 1,885 59%3,167 (1,282)
Travel and training 6,300 8,422 134%4,413 4,009
Miscellaneous 87,203 80,078 92%73,655 6,423
Show expense 1,340,000 1,372,369 102%860,063 512,306
Fair expense 508,534 555,968 109%521,732 34,236
Tournaments - - 0%643 (643)
Materials and supplies 31,366 28,437 91%20,347 8,090
Capital 366,300 60,408 16%4,217 56,191
Depreciation - 228,557 0%236,494 (7,937)
Total Operating Expenses 4,713,136 4,341,282 92%3,400,397 940,885
Income (loss) Before Transfers (1,609,168)(1,732,432) (104,246)(1,628,186)
Transfers 1,609,168 1,340,973 83%1,382,640 (41,667)
Income (loss)-$ (391,459)$ 1,278,394$ (1,669,853)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Ten Months Ending April 30, 2023
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 614,353$ 140%404,396$ 209,957$
Concessions 116,927 148,933 127%129,755 19,178
Moyer Concessions - - 0%42,941 (42,941)
Salem High Concessions 7,200 6,067 84%1,094 4,973
Total Operating Revenues 564,523 769,353 136%578,186 191,167
.
Operating Expenses:
Salaries of personnel 269,656 195,146 72%165,620 29,526
Fringe benefits 112,296 61,066 54%49,267 11,799
Contractual services 5,719 8,633 151%5,078 3,555
Printing and binding 300 325 108%1,034 (709)
Laundry and Cleaning 2,500 - 0%- -
Communications 300 135 45%128 7
Insurance 1,800 1,521 85%1,740 (219)
Travel and training - 30 0%- 30
Miscellaneous 115,577 157,288 136%101,193 56,095
Materials and supplies 139,165 197,571 142%114,954 82,617
Depreciation - 3,653 0%3,653 -
Total Catering Expenses 647,313 625,368 97%442,667 182,701
Salaries of Personnel 27,675 36,292 131%40,206 (3,914)
Fringe Benefits 6,731 9,414 140%7,036 2,378
Contractual services - 11,054 0%3,311 7,743
Miscellaneous 33,750 54,577 162%45,220 9,357
Materials and Supplies 24,700 40,789 165%36,517 4,272
Total Concessions Expenses 92,856 152,126 164%132,290 19,836
Salaries of Personnel - - 0%15,944 (15,944)
Fringe Benefits - - 0%3,093 (3,093)
Contractual services - - 0%2,083 (2,083)
Miscellaneous - - 0%6,386 (6,386)
Materials and Supplies - - 0%10,314 (10,314)
Total Moyer Expenses - - 0%37,820 (37,820)
Salaries of Personnel 2,927 2,071 71%901 1,170
Fringe Benefits 519 756 146%108 648
Materials and Supplies 1,880 1,315 70%1,196 119
Total Salem High Expenses 5,326 4,142 78%2,205 1,937
Income (loss) Before Transfers (180,972)(12,283)(36,796)24,513
Transfers 180,972 - 0%- -
Income (loss)-$ (12,283)$ (36,796)$ 24,513$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Ten Months Ending April 30, 2023
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 4,165,084 75% 3,899,347 265,737
Premiums Paid - School 4,687,000 3,554,663 76% 3,357,675 196,988
Premiums Paid - Retirees 798,000 610,170 76% 665,746 (55,576)
Dental Premiums Paid 602,550 438,792 73% 445,389 (6,597)
Interest Earnings 23,000 197,344 858% 15,258 182,086
Miscellaneous 5,000 4,467 89% 5,346 (879)
Total Year to Date Revenues 11,678,050 8,970,520 77% 8,388,761 581,759
Expenses
Health Claims 10,505,991 7,088,623 67% 7,596,158 (507,535)
Dental Claims 602,550 394,094 65% 395,158 (1,064)
Employee Health Clinic 469,311 314,460 67% 304,099 10,361
Consulting Services 95,348 62,038 65% 64,800 (2,762)
Miscellaneous 4,850 4,069 84% 3,817 252
Total Year to Date Expenses 11,678,050 7,863,284 67% 8,364,032 (500,748)
Ending Net Position -$ 7,143,467$ 6,246,759$ 896,708$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Nine Months Ending March 31, 2023
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending April 30, 2023
Schedule N
FV as a
Cash Value Net Change Fair Value % of
4/30/2023 in Fair Value 4/30/2023 Portfolio
Demand & Time Deposits
Concentration Account 43,616,039$ -$ 43,616,039$ 27.3%
Payroll Account 10,133 - 10,133 0.0%
Revenue Recovery Account 8,950 - 8,950 0.0%
Utility Billing Account 15,381 - 15,381 0.0%
Box Office Account 566,375 - 566,375 0.4%
Held as Fiscal Agent of:
Cardinal Academy 834,326 - 834,326 0.5%
Court Community Corrections 1,422,084 - 1,422,084 0.9%
Held on Behalf of:
Economic Development Authority 519,891 - 519,891 0.3%
Total Demand & Time Deposits 46,993,179 - 46,993,179 29.4%
Investments
Local Government Investment Pool (LGIP) 101,275,137 - 101,275,137 63.1%
VA State Non-Arbitrage Program (SNAP) 12,107,638 - 12,107,638 7.5%
Total Investments 113,382,775 - 113,382,775 70.6%
Total Deposits and Investments 160,375,954$ -$ 160,375,954$ 100.0%
* Extended Maturity
Item #6A
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Amendment to the Zoning Ordinance
Hold public hearing and consider ordinance on first reading for
the request of Salem Montessori School, Inc., property owner,
for rezoning the property at 112 Corporate Boulevard (Tax
Map # 148-1-2.2) from RSF Residential Single-Family District
and BCD, Business Commerce District with conditions to RSF
Residential Single-Family District. (Advertised in the May 4 and
11, 2023, issues of the Salem Times-Register). Planning
Commission recommended approval. See page 5 of the May
10, 2023, minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RSF Residential Single-Family/BCD Business Commerce District
Land Use Plan Designation: Institutional
Existing Use: Vacant
Proposed Use: Educational facilities, primary/secondary
The subject property located at 112 Corporate Boulevard consists of a 1.812 acre tract of land
which currently possesses both the RSF Residential Single -Family and BCD Business
Commerce District zoning designations. A previous amendment to the zoning ordinance
resulted in the split zoning of the subject property, in addition to conditions which included the
following clause: “The ancient grove of trees shown on the preliminary development plan and
located on the eastern portion of the property midway between Texas Street and Lynchburg
Turnpike shall be preserved.”
The Montessori School is requesting a rezoning of the property from RSF/BCD with conditions
to RSF, which will ultimately allow for the development of a new private elementary school
should a subsequent special exception permit be approved. The removal of conditions
applicable to this property will remove the existing protection of the ancient grove of trees
which currently resides on the lot; however, the City Horticulturalist, Jeff Ceasar, provided a
recommendation that many of the trees on site hold relatively little value (aside from a few
select species), and thus could be removed to accommodate development (see submitted
letter for a comprehensive list of recommendations). The developer has provided an initial
concept plan for the planned construction, but this is subject to change based on the objective
to preserve as many valuable trees as possible.
The Future Land Use Map (FLUM) identifies this area as institutional, which is consistent with
the proposed development of an educational facility.
REQUIREMENTS:
The proposal meets the requirements of Section 106-202.3. Site development regulations for
RSF.
OPTIONS:
1. Recommend approval of the request.
2. Recommend denial of the request.
• .> '.~ •• ' .;.i
AN ORDINANCE TO AMEND SECTION 106-7, ARTICLE I, CHAPTER 106,
OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO
ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND
ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF
THE CITY OF SALEM, VIRGINIA.
WHEREAS, the City of Salem, property owner, has
heretofore petitioned to have a 28.0426 acre parcel of land
located on Texas Street and Idaho Street rezoned from
Residential District R-2 to Business Commerce District B-C;
and
WHEREAS, in said petition, the City of Salem, property
owner, did proffer written conditions in addition to the
regulations provided for in Business Commerce District B-C
into which this property is requested to be rezoned; and
WHEREAS, Council has reviewed the proposed conditions
and is of the opinion that the requested rezoning without
the proposed conditions would not be in the best interests
of the City and that the conditions proffered will more
closely comply with the intent of the Land Use Plan
heretofore adopted; and
WHEREAS, Council has adopted the provisions of Chapter
320 of the 1978 Acts of the General Assembly of Virginia,
Sections 15.1-491.1 through 15.1-491.6, relating to
conditional zoning; and
WHEREAS, the Planning Commission at its regular meeting
held on November 11, 1998, did recommend to Council after
holding a public hearing that such rezoning be approved with
the voluntarily proffered conditions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, that Section 106-7, Article I, Chapter 106, of The
Code of the City of Salem, be amended, revised, and
reordained to read as follows and the map referred to shall
be changed in this respect and no other:
Section 1. That the following described property,
presently zoned Residential District R-2
in the City of Salem, be and the same is
hereby changed from Residential District
R-2 to Business Commerce District B-C
and the map referred to shall be changed
in this respect and no other. However,
in addition to the regulations for such
zoning district as contained in Chapter
106 of The Code of the City of Salem,
Virginia, there is hereby incorporated
the conditions set forth in Section 2 of
this ordinance to the same extent and
purpose as though such conditions were
herein fully set out at length:
Commencing at the intersection of the
north right of way line of Texas Street
and the east right of way line Idaho
Street; thence in a northwesterly
direction along the eastern right of
way of Idaho Street approximately 300
feet to an iron pin, common corner to a
4.950 acre tract, the actual POINT OF
BEGINNING; thence along the southern
property line of said tract N. 79° 56'
Section 2.
, .'.
34" E. 425 .. 00 feet to an iron pin;
thence along the eastern property line
of said tract N. 10 0 03' 26" W. 522.78
feet to an iron pin, common corner to
the Roanoke College property; thence
along the southern property line of
Roanoke College N. 75 0 07' 49" E. 862.53
feet to an iron pin; thence leaving the
Roanoke College property with a new
line across the City Of Salem property
N. 71 0 28' 34" E. 440.36 feet to a
point; thence S. 17 0 49' 28" E. 139.42
feet to a point; thence S. 84 0 55' 56"
E. 196.77 feet to a point; thence with a
bearing DUE SOUTH 173.81 feet to a
point; thence S. 27 0 36' 11" E. 291.09
feet to a point on the northern right of
way line of Texas Street (60 foot right
of way); thence along the northern right
of way line of Texas Street S. 62 0 23'
49" W. 537.28 feet to a point; thence
with the same with a curve to the right
whose radius is 1535.53 feet and whose
length is 495.65 feet (chord = S. 71 0
38' 39" W. 493.50 feet) to a point;
thence with the same S. 80 0 53' 29" W.
337.53 feet to a point; thence with the
same S. 69 0 59' 59" W. 145.74 feet to a
point; thence continuing with the same
with a curve to the right whose radius
is 2210.93 feet and whose length is
482.00 feet (chord = S. 73 0 15' 05" W.
481.05 feet) to an iron pin; thence
leaving Texas Street and with the
easterly right of way line of Idaho
Street (60 foot right of way) with a
curve to the right whose radius is 25
feet and whose length is 40.93 feet
(chord = N. 570 18' 10" W. 36.51 feet)
to an iron pin; thence with the same
easterly right of way line of Idaho
street N. 10 0 03' 36" W. 262.24 feet to
the POINT OF BEGINNING, and containing
28.0426 acres.
The following conditions voluntarily
proffered by the City of Salem, property
owner, shall apply in addition to the
regulations contained in Chapter 106 of
The Code of the City of Salem:
1. The areas on the west and east of
the property along Texas Street,
designated for stormwater
management, shall be developed for
use as public parks, in addition to
the use for stormwater management.
2. The ancient grove of trees shown on
the preliminary development plan
and located on the eastern portion
of the property midway between
Texas Street and Lynchburg Turnpike
shall be preserved.
Tax Parcel 148-1.2-2 (112 Corporate Blvd)
BEGINNING at a point on the west right-of-way line of Corporate Boulevard; thence leaving Corporate
Boulevard N. 71° 40’ 12” W. 514.44 feet to a point; thence N. 66° 27’ 36” E. 122.11 feet to a point;
thence N. 77° 00’ 16” E. 385.99 feet to a point on the west right-of-way line of Corporate Boulevard,
thence following the west right-of-way line the following three calls; a curve to the right with a radius of
281.17 feet, Chord Bearing S. 07° 09’ 01” E., Chord Distance 47.84 feet, and Arc Length 47.90 feet;
thence S. 01° 18’ 23” E. 173.37 feet; thence a curve to the right with a radius of 270.73 feet, Chord
Bearing S. 07° 09’ 42” W., Chord Distance 77.17 feet, and Arc Length 77.43 feet to the place of
BEGINNING, containing 1.8120 acres, and being known as Tract 2, on Plat Showing the Vacation and
Combination for City of Salem, dated March 23, 2011, prepared by Caldwell White Associates, as
recorded in the Clerk’s Office, Circuit Court, Roanoke County, Virginia, in Plat Book 13, Pages 49-52, Slide
213.
Planning Commission Meeting Minutes
Wednesday, May 10, 2023, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114
North Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem,
Virginia, was held in Council Chambers Conference Room, City
Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on
May 10, 2023; there being the members of said Commission, to
wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid
Garst, and Jackson Beamer (Neil L. Conner - absent); together
with Mary Ellen Wines, Planning & Zoning Administrator; Maxwell
Dillon, Planner; Joshua Pratt, Civil Engineer II; and Jim H.
Guynn, Jr., City Attorney; and the following business was
transacted: Chair Daulton called the meeting to order at 6:15
p.m. and reported that this date, place and time had been set
for the Commission to hold a work session.
2. New Business
A. Discussion of items on the May agenda
1. Old Virginia Brick sign
2. Salem Montessori School
A discussion was held regarding the items on the May
agenda.
B. Introduction of items on the June agenda
1. Rezoning 500 block White Street - Invisions
2. Special Exception Permit 514 West Main St - Personal
Services - Barber
Items for the June meeting were introduced, and a
discussion was held.
A discussion was also held regarding the Valleydale
combination plat and right-of-way dedication; and
regarding a Special Exception Permit to allow a pawn shop
at 1617 W. Main Street.
3. Adjournment
Chair Daulton inquired if there were any other items for
discussion and hearing none, adjourned the work session at
6:53 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of
Salem, Virginia, was held after due and proper notice in the
Council Chambers, City Hall, 114 North Broad Street, Salem,
Virginia, at 7:00 p.m., on May 10, 2023. Notice of such hearing
was published in the April 27 and May 4, 2023, issues of the
"Salem Times Register," a newspaper published and having general
circulation in the City of Salem. All adjacent property owners
were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together
with Jim H. Guynn, Jr., City Attorney; H. Robert Light,
Assistant City Manager and Executive Secretary, ex officio
member of said Commission, to wit; Mary Ellen Wines, Planning &
Zoning Administrator; Joshua Pratt, Civil Engineer, II, and
Maxwell Dillon, Planner, and the following business was
transacted:
A. Pledge of Allegiance
2. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the April 12, 2023, work
session and regular meeting.
Jackson Beamer motioned Motion. Denise King seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
3. Old Business
A. Landmark Sign
Hold public hearing to consider the request of OVB Investments
LLC, property owner, to designate the Old Virginia Brick sign
located at 2500 West Main Street, Tax Map # 175-2-3, as a
landmark sign. (Continued from the April 12, 2023, meeting.)
Staff noted the following:
According to the City of Salem code, “Signs that do not
advertise an existing bona fide business, service or product
manufactured on a premises, but which may be of significant
civic, historic, architectural, or cultural interest may be
declared a landmark sign.” The following are requirements for a
landmark sign:
1. An application shall be made to the planning commission.
2. Applicants shall provide at the time of application, a
written history of the existing sign, noting any and all
physical changes or modifications, and/or a written
account of the nature of the significance to the
community.
3. Applicants shall provide photographs of the sign,
preferably at various times throughout its history, and
from as many different views as possible, or plans or
drawings of the proposed sign from different views, along
with a certified plat determining location, and photos of
the existing property on which the sign will reside.
4. Applicants shall provide a maintenance plan as to how the
sign will be maintained in its current form or a
restoration plan to include maintenance to restore the
sign to its original form. 5. The commission shall hold a
public hearing and review the application before making a
determination as to the declaration.
6. Any alterations to any landmark sign must be approved
through this process.
7. The commission may remove such landmark designation and
require the sign to be removed if it is altered, in
disrepair, misused, or any other reason deemed
appropriate.
OVB Investments LLC, “Old Virginia Brick,” is seeking the
landmark designation for the sign located at the front of the
property at 2500 West Main Street. Standing in some form or
fashion since 1890, the “Old Virginia Brick” sign pays homage
to a company which many historians believe to be the oldest
manufacturer in the Roanoke Valley during its operation. In
addition to its contribution to numerous development projects
and homes throughout the City of Salem (such as the Veterans
Affair Medical Center) and the greater Roanoke Valley, Old
Virginia Bricks also facilitated the construction of numerous
iconic sites throughout the Commonwealth of Virginia including
the University of Virginia, Colonial Williamsburg, and Virginia
Museum of Fine Arts in Richmond.
An approval of the landmark designation for a sign does not in
any way encroach upon the allowable signage for any future
development/business operation which may occur on the site. It
is also important to note that according to Section 66-13
(7), “The commission may remove such landmark designation and
require the sign to be removed if it is altered, in disrepair,
misused, or any other reason deemed appropriate.”
Patrick Cooper, Vice President of Plant Operations, Adams
Construction of Roanoke, Virginia, appeared before the
Commission and stated that it is intended to restore the sign
to what it looked like in its original form--the brick will be
cleaned and the sign returned to its original luster. It is a
memorable place, the bricks are located in many historic places
around the State of Virginia, and restoring the sign will also
improve the aesthetic of the property from the street.
Chair Daulton questioned the timeline to restore the sign.
Mr. Cooper stated that the improvements should be completed by
the end of June.
Vice Chair King questioned if there will be landscaping added
to the sign, and Mr. Cooper stated that the company would
entertain that if it the City wants it landscaped.
Vice Chair King also inquired about placing a historic land
marker, and Mr. Cooper stated the company would entertain that
if the City wants one placed.
Vice Chair King questioned who would maintain the sign. Mr.
Cooper stated that Adams Construction will maintain the sign.
A discussion was held regarding who would maintain the sign if
the property was sold, and Mary Ellen Wines explained that the
responsibility of maintaining the sign will transfer to the new
owner if the property was sold.
No other person(s) appeared before the Commission.
Denise King motioned Approve the request of OVB Investments
LLC, property owner, to designate the Old Virginia Brick sign
located at 2500 West Main Street, Tax Map # 175-2-3, as a
landmark sign. Reid Garst seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
4. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Salem Montessori
School, Inc., property owner, for rezoning the property at 112
Corporate Boulevard (Tax Map# 148-1-2.2) from RSF Residential
Single-Family District and BCD, Business Commerce District with
conditions to RSF Residential Single-Family District.
Staff noted the following:
The subject property located at 112 Corporate Boulevard
consists of a 1.812-acre tract of land which currently
possesses both the RSF Residential Single-Family and BCD
Business Commerce District zoning designations. A previous
amendment to the zoning ordinance resulted in the split zoning
of the subject property, in addition to conditions which
included the following clause: “The ancient grove of trees
shown on the preliminary development plan and located on the
eastern portion of the property midway between Texas Street and
Lynchburg Turnpike shall be preserved.”
The Montessori School is requesting a rezoning of the property
from RSF/BCD with conditions to RSF, which will ultimately
allow for the development of a new private elementary school
should a subsequent special exception permit be approved. The
removal of conditions applicable to this property will remove
the existing protection of the ancient grove of trees which
currently resides on the lot; however, the City
Horticulturalist, Jeff Ceasar, provided a recommendation that
many of the trees on site hold relatively little value (aside
from a few select species), and thus could be removed to
accommodate development (see submitted letter for a
comprehensive list of recommendations). The developer has
provided an initial concept plan for the planned construction,
but this is subject to change based on the objective to
preserve as many valuable trees as possible.
The Future Land Use Map (FLUM) identifies this area as
institutional, which is consistent with the proposed
development of an educational facility.
Barney Horrell, Brushy Mountain Engineering, appeared before
the Commission on behalf of the property owner and explained
that the request is to "clean up" the zoning and remove the
condition on the protection of the trees.
Mary Ellen Wines stated that it also involves removing the
original condition which prevents the removal of the ancient
grove of trees.
No other person(s) appeared related to the request.
Reid Garst motioned Approve the request of Salem Montessori
School, Inc., property owner, for rezoning the property at 112
Corporate Boulevard (Tax Map # 148-1-2.2) from RSF Residential
Single-Family District and BCD, Business Commerce District with
conditions to RSF Residential Single-Family District. Jackson
Beamer seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
B. Special Exception Permit Amendment
Hold public hearing to consider the request of Salem Montessori
School, Inc., property owner, to revise the Special Exception
Permit approved February 28, 2011, to allow the construction of
an educational facility, primary/secondary on the property
located at 112 Corporate Boulevard, (Tax Map # 148-1-2.2).
Staff noted the following:
The subject property located at 112 Corporate Boulevard
consists of a 1.812-acre tract of land which currently
possesses both the RSF Residential Single-Family and BCD
Business Commerce District zoning designations. The applicant
is requesting a revision to the Special Exception Permit
approved on February 28, 2011, for the development of an
education facility at 101 Corporate Boulevard to also include
112 Corporate Boulevard (across the street), which is
contingent on the approval of the related rezoning request.
That rezoning petition would remove the protection of the
ancient grove of trees on the parcel, paving the way for the
construction of a new school which would service students that
age of out the existing facilities.
The applicant has submitted a preliminary concept plan for the
proposed educational facility which is subject to adjustments
made to preserve as many valuable trees from the existing
forest as possible. Jeff Ceaser, the City Horticulturalist,
submitted a recommendation to save “4-5 very large and very old
white oaks on site [by] designing the newly planned development
around their canopy and vast root system” (amongst a few other
species) if the site is developed (see letter for comprehensive
list of recommendations). Additionally, City staff has agreed
to be flexible in regard to parking requirements due to the
plentiful proximal parking across Corporate Boulevard and in an
effort to preserve as many valuable trees as possible.
The applicant has noted that the building style of the proposed
facility, along with the business hours, will be similar to the
existing Montessori School operations across Corporate
Boulevard.
The Future Land Use Map (FLUM) identifies this area as
institutional, which is consistent with the proposed
development of an educational facility.
Barney Horrell, Brushy Mountain Engineering, appeared before
the Commission on behalf of the property owner and explained
the history of the Montessori School development, including the
"upper campus" and the GE campus, and the new building
constructed in 2015. He stated that the school serves kids from
6 weeks of age until 8th grade. The number of children
attending drops off as public school becomes an option.
Business has continued to be good, and a lot of parents would
like for their children to continue in the school. The facility
across from GE is essentially an old house that has been worked
over and remodeled numerous times, and the time has come to
either invest a lot of money into the existing building or
build a new building. He further stated that as a parent who
has had multiple children attend the school, it is a challenge
sometimes to pick them all up at the correct time if they are
not in close proximity to each other. He stated that it makes
sense to set up a "campus" feel where all of the building are
in close proximity to each other. The proposal is to construct
one additional building, for a total of three buildings. He
further stated that the Montessori School has been a good
neighbor as evidenced by the lack of opposition present at the
meeting. He also noted that the new building would operate the
same as the existing buildings. He further stated that he has
met with the City Horticulturist, Jeff Ceaser, and Mary Ellen
Wines, Zoning and Planning Administrator, on-site to view the
trees and stated that it is the intent to keep the trees. A
very preliminary concept plan was submitted prior to the trees
being located, and the building will be constructed in similar
design as the other two buildings. He discussed the easement
for a future greenway, which will be considered in the layout
of the building, and the parking flexibility. He explained that
before the site plan can be developed, two proffers need to be
removed: Item A, which says that Tract 2 will not be developed;
and Item F in the purchase agreement where the trees have to be
preserved. He again stated that the trees have been located and
will be preserved if possible.
Chair Daulton questioned if the schools would all operate at
the same times, and Mr. Horrell stated that all three buildings
would operate at the same times. He also noted that the school
operates year-round as it offers summer programs.
Vice Chair questioned if the plan is to relocate all students
from the Boulevard location, and Mr. Horrell stated that it is
the intent to relocate the students.
A discussion was held regarding the trees.
Member Beamer questioned the number of students at each school.
Mr. Horrell stated that there are currently 53 kids at the GE
Campus, and the proposed new building can handle 90 kids.
Valerie Vanderhoeven, property owner, 101 Corporate Boulevard,
appeared before the Commission and stated that there are
currently 220 students currently--53 at the elementary,
approximately 100 at the middle school, and 80-something in the
infant building.
A discussion was held regarding the number of staff members,
parking, storm water, etc. Mrs. Vanderhoeven stated that there
are six staff members dedicated to the middle/elementary school
students, but that does not include a financial manager or a
facilities manager.
A discussion was held regarding pedestrian traffic. It was
noted that conditions can be placed on the request regarding
the trees.
No other person(s) appeared related to the request.
Denise King motioned Approve request of Salem Montessori
School, Inc., property owner, to revise the Special Exception
Permit approved February 28, 2011, to allow the construction of
an educational facility, primary/secondary on the property
located at 112 Corporate Boulevard, (Tax Map # 148-1-2.2) with
the conditions that the oak trees will remain, and other trees
can be eliminated only with the approval of the City
Horticulturalist. Jackson Beamer seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
5. Adjournment
Having no other items before the Commission, on motion by Vice
Chair King, seconded by Member Beamer and duly carried, meeting
was adjourned at 7:41 p.m.
Absent: Conner
City Council meeting, May 22, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
1
Abstract of Minutes of the February 16, 2011,
Salem Planning Commission meeting
A regular meeting of the Planning Commission of the City
of Salem, Virginia, was held in Council Chambers, City Hall,
114 North Broad Street, at 7:00 p.m., on February 16, 2011,
there being present all the members of said Commission, to wit:
Terrance D. Murphy, Jimmy W. Robertson, Vicki G. Daulton, Bruce
N. Thomasson, and Samuel R. Carter III; with Terrance D.
Murphy, Chairman, presiding; together with James E. Taliaferro,
II, Assistant City Manager and Executive Secretary, ex officio
member of said Commission; Kevin S. Boggess, City Manager;
Melinda J. Payne, Director of Planning and Development; Charles
VanAllman, City Engineer; Benjamin W. Tripp, Planner; Judy L.
Hough, Planner; and William C. Maxwell, Assistant City
Attorney; and the following business was transacted:
Chairman Murphy called the meeting to order at 7:00 p.m.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
In re: Request of City of Salem, property owner, for the
issuance of a Special Exception Permit to allow
primary/secondary educational facilities on an
approximate 3.9 acre tract and an approximate 1.8
acre tract located at 1150 Kime Lane/1130
Lynchburg Turnpike (P/O 148-1-2)
The Executive Secretary reported that this date and time
had been set to hold a public hearing to consider the request
of City of Salem, property owner, for the issuance of a Special
Exception Permit to allow primary/secondary educational
2
facilities on an approximate 3.9 acre tract and an approximate
1.8 acre tract located at 1150 Kime Lane/1130 Lynchburg
Turnpike (P/O 148-1- 2); and
WHEREAS, the Executive Secretary further reported that
notice of such hearing had been published in the February 3 and
10, 2011, issues of The Roanoke Times, and adjoining property
owners were notified by letter mailed February 4, 2011; and
WHEREAS, staff noted the following: the subject property
consists of two parcels zoned RSF, and situated on opposite
sides of Corporate Drive, near the Salem YMCA; the eastern
parcel is approximately 3.9 acres, and the western is
approximately 1.8 acres; both properties are currently vacant;
and this request is to issue a special exception permit to
allow primary/secondary educational facilities; and
WHEREAS, Commission Member Thomasson noted that he would
need to abstain from voting on this matter since he has a
family member who he believes is interested in investing in
this property, and he does not want there to be any thoughts of
impropriety involved on his behalf; and WHEREAS, Kevin Boggess,
representing the petitioner, appeared before the Commission
in support of the Special Exception Permit request; he noted
under normal circumstances the City of Salem typically would
not be the petitioner for a request such as this one; however,
because the City is running both the decision of whether or not
to sell the property concurrently with the decision to grant a
Special Exception Permit for the proposed use on the property,
the City is still the property owner, and there is not a true
contract purchaser for the property at this time; the City is
in negotiations with a purchaser, but the contract has not been
executed; however, the City is presenting the Special Exception
request on behalf of a proposed purchaser of the property; he
noted that when the City sells property it must hold a public
3
hearing prior to that sale; City Council held the public
hearing on Monday night, February 14, and directed staff to
begin negotiations on a contract; then at the appropriate time,
the City would sell the property; he stated that these are
being run concurrently because of the time constraints of the
prospective petitioner who is interested in building a
Montessori school at this location; further, the proposed
purchaser would like to have that school opened and operating
by September of this calendar year so obviously there is a
considerable time crunch in order to build a structure in that
time frame; thus this is the reason why we are
uncharacteristically running these concurrently; he further
noted that the City has received interest for the purchase of
the property from two other parties as well; one of the
neighbors, Mr. Mullins, has submitted a written offer to
purchase one acre of the 3.9 acre tract, and he believes that
another residential real estate developer may be submitting an
offer prior to City Council taking any formal action on the
sale; the City was approached by the Salem Montessori School to
locate a new school building on this piece of property, which
is zoned Residential Single Family District; the use of a
school whether it is private or public is a use that is allowed
in this zoning district, however, it does require the approval
of a Special Exception Permit; he noted that there has been a
lot of discussion among staff, former administrators, and some
of the people here in attendance about the use of the property
and its residential character and what promises were made in
the past about the residential use of the property; staff has
reviewed the minutes very carefully and talked with previous
administrators, and there were promises made that the property
would be developed as residential; however, looking at it from
a land use perspective and not considering what had been said
4
in the past, staff feels a school use in a residential district
is an appropriate use, and this would be an suitable use from a
land use perspective for this piece of property; he stated that
the Montessori School has a representative at the meeting to
discuss the proposed building, access, type of operation, etc.;
and
WHEREAS, Barney Horrell of Brushy Mountain Engineering,
representing Salem Montessori School, appeared before the
Commission in support of the Special Exception Permit request;
he noted that Mrs. Valerie VanderHoeven, owner, was in
attendance if there were questions that she needed to address;
he noted that he wanted to discuss several things with the
Commission; he noted that he wanted to focus on the issue that
this is a residentially-zoned property, and their use is
residential in nature; why they are building a new school, they
are not planning to take down the existing school, which is
located on the Boulevard across from the General Electric
plant; this is a very successful facility, and they have been
there for 18+ years; they need room to expand because they have
run out of room, and they are planning to change the focus of
the existing school to infants and toddlers; the new facility
will allow them to meet the growing demand within the community
for quality child care and early education; why this site –
they looked at several sites around the community and even
outside the city, and they settled on this site largely because
of the proximity to their existing facility and because the
YMCA is right next door; the YMCA has wonderful cross-
programming opportunities, and they have gotten a lot of strong
encouragement from the staff at the Y about being able to
utilize their facility during their off-peak times; this will
benefit both them and the Y; he further discussed the site for
the proposed school and the surrounding neighborhood; he noted
5
that a residential feel is very important to the Montessori
philosophy and teaching style; he further noted the layout of
the school and the individual learning spaces that make the
school much more of a homey feel; they have worked hard to
develop an exterior that matches the residential character of
the neighborhood; he stated the hours of operation are Monday
through Friday from 7 a.m. to 6 p.m., and those are the outside
limits of the hours; he noted most of the students that attend
their school have older siblings in the public school system or
other nearby schools and usually the parents pick up the older
children and then come by the Montessori School to get the
younger ones and take them home; so, the numbers start
declining around 3:30 p.m.; the proposed building would have
six classrooms with a maximum of 25 children in each, which is
the maximum; the maximum number of students would be 150;
further, there is no bus service as the parents drop off the
children; there will not be 150 vehicles coming to the site as
most families drop off more than one child; he noted that he
had several exhibits displayed and also had several packets of
information to share, if anyone wanted one; they have gone to
great lengths to try and meet with the neighbors at the
direction of the City; he noted that they had met with all but
two of the residents and have tried to enter into dialogue
about what they are proposing to do and also asked about their
concerns; he noted the issues that had been brought up by the
neighbors and how they have tried to address those issues;
first, the area is supposed to be a residential development
area, and they feel their development will fit within the
residential nature of the community; they also feel that this
use will be a transitional buffer kind of use between the
residential single-family homes down to the commercial uses
along Texas Street; the next big concern is traffic along the
6
Turnpike, and the fact that this is a residential neighborhood;
after hearing the concerns about the traffic, they came up with
a site plan that only has access onto Commerce Drive; the whole
idea is to limit as much as possible the access and traffic on
the Turnpike; he noted that they feel the bulk of the traffic
will come in off of Texas Street; another concern was
protecting the view; the site topography drops off quite a bit
from the Turnpike, and their site plan takes advantage of the
topography and allows them to drop the building down to not
obstruct the view of the neighbors; he noted that the building
height at the peak is about 23’; he went out to the site and
had a companion hold up a 20’ pole, and then he walked to
several driveways along the Turnpike and took pictures to show
what a 20’ high building would look like; the photos show that
the building does not block any of the horizon or mountain
views; another concern they heard was potential noise; he
believes there may be a misconception of the nature of a
Montessori school compared to a more traditional day care
facility or school setting; he noted that he keeps pointing to
the fact that the hours of operation are from 7 am to 6 pm and
after that the site will be dark and quiet; it will not be like
residences where the quiet time will be from 7 to 6, and then
people would come home and mow their yards, etc. in the evening
hours; a couple of neighbors voiced concerns about outdoor
basketball courts and other outdoor facilities which could be
utilized by neighborhood youth; he noted with the Y located
next door, they will not need any of these facilities as they
are already there; another issue was preserving existing trees
and also what type of landscaping would they provide; he noted
that there are quite a few existing shrubs and trees along the
Turnpike and they are working with their architect to come up
with a landscaping plan that includes some retaining walls so
7
they can preserve all the existing trees; he also discussed the
new landscaping they are proposing for the site; he noted the
interior of the site would be full of flower beds and a
vegetable garden; he noted that it would be a very attractive
site from a landscaping standpoint; and he further discussed
the rendering of the building and the building materials; and
WHEREAS, Commission Member Daulton noted that she had not
seen the rendering of the building; she asked if this would be
a one-story building; Mr. Horrell gave Mrs. Daulton a copy of
the rendering and noted that it would be a single story
building; also, a big goal is to get as much natural light into
the building as possible; so there is a clear story over the
central lobby area and alot of windows; he also discussed the
additional parcel of land they are requesting to purchase,
which is the wooded area; their intentions for the wooded area
is for an outdoor exploring area for the children; they have
heard several citizens requested that the trees be preserved,
and he noted it is their desire to preserve them as well; and
WHEREAS, Doug Hale of 1155 Lynchburg Turnpike appeared
before the Commission in opposition to the request; he
commended Barney Horrell on his nice presentation, and he noted
if all of us lived in a glass house, then he guesses it would
be a nice thing; he noted that he is opposed because it is a
residential area and because of his personal investment; he is
located across from where the building would be situated, and
therefore he feels it is part of his front yard; he asked if
the Special Exception Permit for educational facilities applied
to a profit earning school versus a public school in the
residential zoning; the Assistant City Attorney noted that they
do have the same rights as a public school in the Residential
Single Family zoning district, and he read the definition of
primary/secondary educational facilities in the City code; Mr.
8
Maxwell noted that it would be permitted with the Special
Exception permit; Mr. Hale asked other than the initial payment
that the City would receive if they decide to sell the property
to the particular individuals we are referring to tonight,
would there be potential revenue from real estate taxes in the
future; it was noted that there would be revenue from real
estate taxes; Mr. Hale noted that had the City pursued the
development of this property before the bottom fell out of the
economy, we probably could have housed five residences along
the area that would have brought approximately $1,500 to $2,000
per house per year for real estate taxes likewise; so, we did
have a potential to retain that residential appearance by
having additional homes built in the area; he noted that he
wondered if we have considered all the options with regards to
the position of the school and the parking lot, etc.; he
presented the Commission a copy of a drawing showing an
optional layout; he further discussed the water retention pond
the City expanded when the Y was built; if the parking were
placed on the property as he has it drawn, it would be closer
to the retention pond; he discussed the water issues that still
occur when we have a large rainfall; his point is if we add
additional parking we are obviously going to dump additional
water onto the area, and this is a consideration that the City
needs to think about; if the school decides to close in the
future, would the property convert back to a straight
Residential Single Family zoning or would it be a doorway for
some other activity other than a private school; Chair Murphy
noted that the Special Exception permit would stay with the
property; if another user wanted to use the property for
something other than a school or the other permitted uses in
RSF Residential Single Family district, then it would have to
come back before the Commission and City Council; he noted that
9
there is an expansion of activity on the Turnpike with the
College building additional sports fields and the YMCA has
certainly exceeded its capacity; so, with this continuous
growth, safety is a concern; he noted that this is a
residential area, and the speed limit is 25 miles per hour; he
further discussed the additional traffic that is going to be
generated with the proposed school, and he feels there will be
a safety factor in increasing the amount of traffic in this
particular area; he noted that he hopes the City will look at
this more closely; and he does not have a problem with this
school just not at this location; and
WHEREAS, the City Engineer noted that the current
stormwater management pond located there is designed to drain
52 acres; this includes a substantial portion of the tennis
courts and Roanoke College property; he further discussed the
pond, and the fact that the pond was designed in excess of the
standards required by the state and the city; and
WHEREAS, Eddie Mullins of 1208 Lynchburg Turnpike appeared
before the Commission in opposition to the request; he noted
that he has a copy of the unapproved minutes from the November
11, 1998, Planning Commission meeting; he noted that he thought
the Commission needed to read them; the Commission at that time
noted that the property would be residential, there was to be a
park and also a track around the field; he further added he has
the City Council meeting minutes from November 23rd, and he said
he thought it would be nice if they read those too because City
Council promised the neighbors the world; he noted that he
believes that we need to keep residential homes on this
property; he has spoken to eight of his neighbors and seven are
against the proposal; he noted that if he had known the City
was going to sell the land, he would have asked them to sell
him some so he could build a patio home; he further discussed
10
the traffic issue in this area and noted that according to the
minutes, there was not supposed to be access from Corporate
Drive to Lynchburg Turnpike; he noted that there is a lot of
speeding on the Turnpike and a lot of trouble with parking when
there are meets; he noted that he had spoken with former City
Manager Forest Jones many times about the land, and he told him
that the City would talk to them before they decided to let
anybody do anything with the property; he noted that the first
he heard of this was when the school came around to talk to
them; further, he stated that if the city is going to let the
school go here, then he feels we should rezone it all to
industrial and sell for $150-200,000 an acre and make money on
it; we should not sell it cheaper; he would just as soon have a
manufacturer beside him as he would the school; and
WHEREAS, Chair Murphy noted that the Commission did review
the minutes at the work session earlier in the day; he also
reminded everyone that regardless of the location in the city,
this is the appropriate process to utilize for an approval for
a school in a residential area; Mr. Mullins noted that he
understood that but the neighbors were promised, and he
believes that the city should keep its promise; and he does not
think this is right; and
WHEREAS, Nora Smith of 1135 Lynchburg Turnpike appeared
before the Commission in support of the request; she noted that
she was also speaking for her daughter, Lucy Koons, who is also
an owner of the residence; she noted that she did not get the
opportunity to speak to the people from the school, but she
heard about the plan second hand; however, she personally
believes that this is the best thing that could happen on this
property; her house faces the proposed location of the school,
and she feels it will preserve the property and save it from
being developed; she is familiar with the Montessori school
11
concept as she has a Masters Degree in Education and her
granddaughter attended a Montessori school in Lebanon; she
likes the idea that the stand of trees will be preserved; she
noted that she and her parents moved to this house in
approximately 1958 when she was nine years old, and she has
always admired the trees; this is another reason she is in
favor of this request; she further noted that a Montessori
school is not like a regular school; she believes that it is
prestigious and will be good for the neighborhood; and there is
a campus environment there already with Roanoke College and the
Y, and she thinks it will fit right in; and
WHEREAS, Chair Murphy noted that Mr. Horrell has handouts
of the items he is displaying tonight for anyone who has not
had the opportunity to see what is being proposed; he noted as
a matter of clarification the Commission is primarily
responsible for land use issues and is charged with making a
recommendation on the matter to City Council; and
WHEREAS, Inez Good of 1203 Lynchburg Turnpike appeared
before the Commission noting that she has lived here for almost
50 years now; when she moved into this house, it was not only a
residential area, it was a rural area; they cows in the front
and horses in the back; this changed when the Civic Center and
the ballparks were built; now, they have noise and glaring
lights, and anyone who would build a home there would be out of
their mind; they have suffered with it because they have always
been there; the final straw was when the city built the water
tower; her husband planted a tree to preserve them from the
view of the monstrosity; she thinks the school is the best
solution for the property because she does not feel that they
will get any high class residential buildings there; she noted
that her only concern about the proposed school is that there
will be more noise, but the owner has assured them that the
12
children are well behaved and under control; she hopes that
this is the case, and she is in support of the request even
though it is contrary to what her neighbors think; and
WHEREAS, Brad Graham of Graham Construction, life-long
Salem resident, appeared before the Commission; he noted that
his father-in-law was Mayor at the time when all of this
controversy was going on, and he would tell you that the
neighbors were promised homes on the parcel; he noted that
before former City Manager Forest Jones retired he tried to
meet with him to talk about the property, but Forest did not
want to deal with it; as soon as Mr. Boggess came on board, he
set up a meeting with him to discuss, and he indicated to him
that he was not ready to deal with this yet; he told Mr.
Boggess to get back to him when he was ready; the first he
heard about the request was in the past week or so; he does not
think residential would be crazy in this location; it is a
great thing throughout the country – people are building homes
near Ys so that they have that connection; his company is more
than happy to make a proposal to purchase the property, and he
believes that the city should sell it to whoever is going to
pay the most; he again noted that homes were what was called,
and if it will bring a higher and better use and more money for
the city, then how can we not put homes here; and he further
noted that City Council needs to think about what is best for
the property; and
WHEREAS, Chair Murphy noted that the Commission has to
make a decision related to the current petition before them;
Mr. Graham noted that he understands this, and if he were
sitting on the Commission this evening, he would vote yes for
the request; there is no question that he would vote in favor
because it might bring the city more money for the property; it
may get into a bidding war, and the proposed purchaser may be
13
willing to pay more than they are willing to pay; but he still
has a strong feeling that homes connected near a Y will sell
well; he works out there three times a week and sees all the
empty nesters that he thinks would love to just walk down the
street to their home; he thinks the city needs to look at this
and say how can we get more money for the property; it is a
little disturbing that we are trying to push this through so
fast; it is kind of scary; he does not see how in the world
they think they are going to get a building ready for next
year; if they were trying to build houses here, they would have
to go through three or four months going back and forth to get
an approved plan; at the very least, the process needs to be
slowed down and make the right decision that we can live with;
and
WHEREAS, Chair Murphy asked Mr. Horrell if he wanted to
respond to the neighbors and also if he could address the
lighting for the proposed building; Mr. Horrell noted that
because they will not be using the facility after 6 p.m., they
do not have a lot of use for lighting for the security of
people walking to their cars, etc. so the outdoor lighting will
be very minimal; he again noted that the hours of operation are
from 7 am to 6 pm, which is your typical daylight hours even in
the winter time; the lighting will be minimal, and it will be
downward facing; he noted the covered area at the front of the
building will probably have a light to shine down over the
entryway; this would be completely shielded by the roof and
building so that the neighbors behind would not see it; the
whole focus of the conceptual plan has all the traffic being on
the south side of the building and he believes that with the
circulation pattern of the driveway as shown, car lights will
be shielded by the building; he feels that light pollution from
the facility will be minimal; he noted in regards to Mr.
14
Graham’s comments that they are drawn to the property for the
same reasons that he can see benefits for residential, such as
the proximity of the Y, etc.; they feel like this decision
should not be made purely on a financial basis and they feel
that what they will be bringing to the community is an
additional alternative educational experience in child care;
they hope the city will consider their use as a benefit to the
community – a benefit other than a financial gain; he noted
that Mrs. Good’s concerns were lighting and the water tower;
obviously they have nothing to do with the water tower; he
noted that he was sorry that they did not have the chance to
meet with Mrs. Smith in person; and they do plan to preserve
the trees, which she mentioned; he noted to Mr. Mullins that he
could not relieve his feelings of being betrayed by the city,
but he promised that they would be a good neighbor to him, if
the project is approved; he hopes that over time they will win
his respect; with regards to Mr. Hale, he commends him for
creating an alternative layout instead of just coming out and
offering constructive criticism; he noted that he has looked at
the layout; with regards to his concerns about stormwater, the
layout he drew has a little more pavement; they will have to
capture the stormwater on their site using the storm sewer; he
further noted that the impervious surface area for their
building and parking lot will be less than six residential
houses with roof tops and driveways so the runoff created will
be much less; further, the incorporation of landscaping will
improve the quality of the water runoff; and
WHEREAS, Commission Member Carter noted that he agreed
with Mr. Horrell regarding to the stormwater issue related to
putting houses with roofs, driveways, etc. rather than the
single structure as proposed; he stated that this facility is
15
one that lends itself very perfectly to thinking about porous
pavement; he feels that it could be designed with no additional
or very little stormwater runoff; with regards to the traffic
on Lynchburg Turnpike, he realizes that they would have any
control in this matter, but he feels they would have the
perfect opportunity to suggest to their clientele that whenever
possible that they use Texas Street to access the building; Mr.
Horrell noted that they are going to want people to be driving
25 miles per hour as much as the neighbors since there will be
children here; and
WHEREAS, Chair Murphy noted that he appreciates the
neighbors’ patience in this area when there are swim meets,
etc.; he asked if the school might consider allowing parking
for these events in their parking lot; Mr. Horrell noted that
they would prefer not to have the general public parking here
for liability reasons and upkeep;
WHEREAS, Commission Member Robertson noted that he was
involved in the planning for this property initially, and he
recalls quite vividly some of the things that were proposed for
the property; with regards to land that was left as
residential, he personally does not recall anyone saying that
houses would definitely be built on this land; all he knew was
that it was zoned residential, and as has been mentioned
earlier, the City’s zoning ordinance clearly permits schools in
a residential area subject to the Special Exception Permit
being obtained; he noted that he has tried to listen as closely
as he could to the speakers and to take into consideration
everyone’s thoughts, but he is left with the feeling that we
should approve this request based on the fact that it is
residential, and it is a permissible use; he noted that if the
request is approved, he would fully expect that the final plans
should be very, very close to, if not exactly, what has been
16
discussed this evening; and Mr. Horrell noted that is their
intent;
ON MOTION MADE BY COMMISSION MEMBER ROBERTSON, AND DULY
CARRIED, the Planning Commission of the City of Salem doth
recommend to the Council of the City of Salem that the request of
City of Salem, property owner, for the issuance of a Special
Exception Permit to allow primary/secondary educational
facilities on an approximate 3.9 acre tract and an approximate
1.8 acre tract located at 1150 Kime Lane/1130 Lynchburg Turnpike
(P/O 148-1-2) be approved -- the roll call vote being as follows:
Mr. Carter – aye; Mr. Thomasson – abstaining; Mrs. Daulton –
nay; Mr. Robertson – aye; and Mr. Murphy - aye.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no further business to come before the
Commission, the same on motion adjourned at 8:33 p.m.
1
Abstract of Minutes of the February 28, 2011,
Salem City Council
A regular meeting of the Council of the City of Salem,
Virginia, was held in Council Chambers, City Hall, 114 North
Broad Street, on February 28, 2011, at 7:30 p.m., there being
present the following members of said Council, to wit: Byron
Randolph Foley, John C. Givens, William D. Jones, and Lisa D.
Garst (Jane W. Johnson– absent); with Byron Randolph Foley,
Mayor, presiding; together with Kevin S. Boggess, City Manager;
James E. Taliaferro, II, Assistant City Manager and Clerk of
Council; Frank P. Turk, Director of Finance; Melinda J. Payne,
Director of Planning and Economic Development; Charles E. Van
Allman, Jr., City Engineer; Mike Stevens, Communications
Director; and Stephen M. Yost, City Attorney, and the following
business was transacted:
Mayor Foley called the meeting to order at 7:30 p.m.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mayor Foley reported that this date and time had been set
to hold a public hearing to consider the request of the City of
Salem, property owner, for the issuance of a Special Exception
Permit to allow primary/secondary educational facilities on an
approximate 3.9 acre tract and an approximate 1.8 acre tract
located at 1150 Kime Lane/1130 Lynchburg Turnpike (P/O Tax Map
#148-1-2); notice of such hearing was published in the February
9 and 16, 2011, issues of The Roanoke Times, a newspaper having
general circulation in the City of Salem; and
WHEREAS, the Planning Commission at its regular meeting
held March 16, 2011, recommends approval of said request; and
WHEREAS, staff noted the following: the subject property
consists of two parcels zoned RSF, and situated on opposite
sides of Corporate Drive, near the Salem YMCA; the eastern
parcel is approximately 3.9 acres, and the western is
approximately 1.8 acres; both properties are currently vacant;
and this request is to issue a special exception permit to allow
primary/secondary educational facilities; and
WHEREAS, Anna Sachs, 825 Virginia Avenue, appeared before
the Council and questioned if this item pertains to additional
construction on the campus, land grant from Andrew Lewis site;
2
and
WHEREAS, Mayor Foley stated that the property in question
is located on the property formerly known as the Elizabeth
Campus; and
WHEREAS, Councilwoman Garst stated that if you are entering
the Salem YMCA, the property is located to the left of the YMCA;
and
WHEREAS, the City Manager stated that the City of Salem is
the petitioner of the request as there is not yet a contract
purchaser; however, the Salem Montessori School has a
representative present at the meeting who would give a
presentation on the proposed project; he stated that the
proposed project would be located on a parcel of property
located between Commerce Street and Lynchburg Turnpike; he
stated that the City was approached by the Salem Montessori
School a couple of months ago about purchasing the property, as
well as a small parcel across the street, which is a wooded
area, in order to construct a primary elementary-type school for
the Montessori program; he stated that the Montessori school has
outgrown its current location on the Boulevard and will move
some of the older students from the Boulevard location to the
Commerce Street location; he further stated that the Special
Exception Permit request and the sale of the property went
concurrently, and Council held a public hearing to authorize the
sale of the property; the City Attorney began to negotiate a
contract with the proposed purchaser being the Salem Montessori
School; he stated that at the same time the special exception
process was going through because in a residential single-family
zoned area a primary or secondary education school requires a
Special Exception Permit in a residential area; he stated that
the item has gone before the Planning Commission and the body
recommended approval; and
WHEREAS, Barney Horrell, 3555 Carvins Cove Road,
representing the Salem Montessori School appeared before the
Council; he stated that Council has a packet of information
regarding the proposed plans and pointed out the parcels the
Montessori School would like to purchase; he stated that the
Montessori School is currently located across from the GE
facility on Roanoke Boulevard; Valerie VanderHoeven has been
running the facility for 18 years and has been very successful;
he further stated that the Montessori School has grown to the
point where it has used up all of the available land at its
current location; he stated that Ms. VanderHoeven started
looking for an alternative site to expand, not replace the
3
existing facility, but to use it to focus more on the infants
and toddlers and use the additional location for children ages 3
to 6 and a couple children up to 10 years of age; he stated that
when Ms. VanderHoeven started looking for a location, the
undeveloped property located next to the Salem YMCA was found;
the property is currently zoned residential and a school is
allowed in residential zoning with a Special Exception Permit;
he stated that the Montessori program has a couple key
differences than a public school or a traditional daycare
facility—a Montessori school is intended to be very residential
in character, the idea that the children are coming home during
the day; the children change their shoes to inside slippers and
traditional classroom settings are not used, it’s more of a
carpet and beanbag feel; he further stated that when sites were
being looked at it was important for it to be in a residential
area so that the residential feel could be captured; the
architecture of the building, the appearance of the site—its
heavily landscaped with garden plots to get the children
involved with as many outdoor activities as possible; that’s
important to the program—with its residential feel and the added
benefit of having the YMCA next door made this property ideal;
he stated that the YMCA allows for some cross-programming
opportunities that the Montessori school could not afford if it
had to build its own gym and athletic facilities; Mr. Horrell
stated that he and Ms. VanderHoeven have talked with Mark
Johnson and the YMCA staff about utilizing the YMCA facility
during the day when it is underutilized (i.e. swim lessons, use
the gym, etc.); he stated that the advantage to the YMCA of the
Montessori school’s use is that they would increase the YMCA’s
numbers during slower times, and it would encourage the parents
of the children to join the YMCA if their children are going
there; he further stated that the wooded area parcel was
identified as an additional piece of property to be kept wooded
and utilize for outdoor programming; the trees would be
preserved as much as possible with the understanding that some
of the trees are aged, but the idea is to preserve the wooded
area as a nature and exploring area for the children; he stated
that they have tried to keep the residential character of the
area in the design of the building—one-story brick structure
with a gray metal hip roof to keep the roof line down and
prevent blocking the view of the neighbors; and to address
traffic, the traffic will be kept to Commerce Drive instead of
being directed toward Lynchburg Turnpike; he stated that the
goal is to educate the parents and direct them to utilize
Commerce Drive toward Texas Street away from Lynchburg Turnpike;
and
WHEREAS, Brad Graham, 801 Carrollton Avenue, appeared
4
before the Council and stated that he has owned a residential
home building business in Salem since 1987 and he worked out at
the Salem YMCA today; he stated that he mentioned those facts
because he feels that there is a nation-wide demand for
residential housing to be located near facilities like the YMCA;
he stated that he has reviewed the plan of the Elizabeth Campus
and went for a long run; he stated that there are some walking
trails and he would like to see the remainder of the walking
trails developed on the property; he feels that Salem is about
promoting families and healthy living and feels that is what
Council and the former City Manager had in mind when they made
the compromise with the neighbors; he stated that it is his
understanding that the Montessori school plans to move to
Roanoke County if their request is not approved; he assured
Council that his business will not leave Salem regardless of
Council’s decision; he stated that the following are reasons he
opposes the Special Exception Permit for the Montessori school:
he is not convinced that the request conforms to the City’s
Comprehensive Plan for the property, the Montessori school is
not a by-right use for the property; he feels that the Planning
Commission and City Council have a strong obligation to look at
other projects whose owners have made written offers that would
have less of an adverse affect on surrounding neighbors, and the
reason there is not a roomful of upset residents present at the
meeting is because they have been worn down and are tired of
fighting to get what they were promised by a previous Council
and City Manager; he stated that he has spoken with several of
the neighbors surrounding the property and they feel that the
decision has already been made and he hopes that is not true; he
stated that he has personally been very close to the entire
Elizabeth Campus project for the past 10 years and it has
dominated his family’s happy hour conversations for at least two
years; he stated that through fights with neighbors, lawsuits,
and eventual compromise in order to approve the current plan,
his company has proposed a compromise that would allow the
Montessori school to locate on the tract adjacent to the
residential tract, which in his view is a win-win situation;
however, no one seems to want to compromise and the citizens may
be correct, this decision has already been made; he questioned
what is wrong with homes being built on the residential tract
and the Montessori being built on the commercial tract below,
which would fulfill the commitment made to the residents by
prior City officials; he stated that he was at the Planning
Commission meeting regarding the Special Exception Permit
request and the City Council meeting regarding the sale of the
property, and feels that he was not given the same opportunity
to have access to the City Attorney who has met with the
Montessori school and is in the process of drafting a contract
5
to sell the property to the school; he feels that he has not
been given the same consideration as the Montessori school; he
stated that a traffic study was not presented at the Planning
Commission meeting or the City Council meeting and feels that
there is not enough parking for parents and visitors; he further
stated that if approved, there would be a line of cars
stretching to Texas Street as up to 150 students are dropped and
picked up each day; any parent driving their children to school
can attest to long car pool lines; he stated that if the request
is approved, parking will have to be expanded; Mr. Graham stated
that he submitted his proposal to purchase the property the
morning of February 23, 2011, and have received no response and
will provide a copy of the offer if needed; he stated that by
his calculation, his proposal of 14 residential units with an
average tax valuation of $250,000 per unit would bring in
approximately $41,000 per year in real estate taxes for the City
versus his calculation of 150 students at $5,000 per year
roughly BPOL tax of $3,000 is far less of an income generator
for the City; he asked Council to explain how the Montessori
school is more advantageous to the City than his proposal; he
stated that at the very least he feels the project demands
further review and by the City Manager’s own admission, the
process has been expedited as requested by a private entity
which would not have been granted to a residential home builder;
he stated that in closing, as a life-long resident of Salem if
Council can prove that the Montessori school project is better
for the City it has his full support; he thanked Council for its
time and consideration; and
WHEREAS, Councilman Jones asked Mr. Graham to repeat the
numbers he talked about regarding the taxes and explain how he
came up with those numbers; and
WHEREAS, Mr. Graham stated that the first part of the
numbers are factual; he stated that if he had not been at a
dinner party the week before last he would not have known this
was being proposed; he stated that right before the former City
Manager retired, he scheduled a meeting with him to discuss the
project and he informed Mr. Graham that he was on his way out
and it needed to be the next city manager’s decision; he stated
that he met with the current City Manager as soon as he took
office and the City Manger stated that he was not up to speed on
the project and he needed more time to study the project; he
stated that, what was quickly put together, without a doubt 14
units which is based on a plan drawn up by the City that shows
12 units, but 14 units will fit within the same block of
housing, would generate an average valuation of $250,000 each;
he stated that based upon his experience of people who are
6
looking to move to a patio home, that price would sell and would
be extremely popular; he stated that based upon his assumption
with an average valuation of $250,000 with the units being sold
from $260,000 or $270,000 to $310,000 or $320,000 that the
City’s current real estate tax rate of $1.18 per $100 equals
$41,000 per year; he stated that the BPOL tax was calculated
based on a service if you take 150 students multiplied by $5,000
per student, which is an assumption, $3,000 per year was
determined; he stated that he does not know what the Montessori
School’s offer is and questioned if Council has seen his offer;
and
WHEREAS, Council stated that they have seen Mr. Graham’s
offer; and
WHEREAS, Mr. Graham stated that as a gesture to the City he
would purchase the wooded parcel located across the street and
would donate it to the Montessori school if they are willing to
build on the commercial tract, which he feels is a better
building site for the school based upon the grade of the
property; he stated that the way the proposed site is graded, he
would place the street in the middle with homes on a slab on the
left and homes with basements on the right, which would be
perfect for the site; and
WHEREAS, Councilwoman Garst stated that it is her
understanding that the property located below this parcel is
zoned HBD Highway Business District, which makes it a more
valuable piece of property and would be more expensive to
acquire; and
WHEREAS, the Director of Planning and Economic Development
stated that the parcel in question is zoned Highway Business
District; and
WHEREAS, Mr. Graham stated that doesn’t mean that the City
wouldn’t negotiate; he stated that he feels that the entire
Elizabeth Campus project has been about compromise; he stated
Council is aware of the relationships he has with people who
were involved with the project and a former Council member, who
is currently trying to sell his house, told Mr. Graham that the
project Mr. Graham is proposing would be the perfect project for
he and his wife to move to, and Mr. Graham feels that means a
lot; he again stated that the former City Manager stated that
the plan for the residential parcel was for homes to be placed
on the property; and
7
WHEREAS, Councilwoman Garst questioned if there was a
covenant on the property that states homes were to be built on
the property; and
WHEREAS, the City Attorney stated that he is not aware of a
covenant on the property; and
WHEREAS, Councilwoman Garst questioned if when the property
was in question, there was not a covenant placed on it; and
WHEREAS, the City Attorney stated that there was not a
covenant placed on the property that restricted it to only
single family residences; and
WHEREAS, Mr. Graham stated that single family residences
are allowed within residential zoning; the commercial parcel was
mentioned and the Montessori school could be built on the
commercial parcel just as well as it could be built on the
residential parcel with a special use permit; and
WHEREAS, Mayor Foley thanked Mr. Graham for his comments;
and
WHEREAS, Nora Smith, 1135 Lynchburg Turnpike, appeared
before the Council and stated that she is also representing Lucy
Coons; she stated that she and Ms. Coons own the residence
located at 1135 Lynchburg Turnpike; she stated that rezoning to
accommodate the construction of a Montessori school is the best
thing that could happen to us; she understands the reasoning of
some of the neighbors who area opposed to the project; however,
she feels that if the property is not rezoned to accommodate the
school, she will be either looking at modest patio homes or less
than impressive businesses which will decrease the value of the
surrounding properties; she stated that either option will
produce more noise, lights, and traffic than the school would
especially at night; she further stated that she supports the
school being built because all of the available land will be
purchased, she will be assured there will be no more
construction on the property; the site will be landscaped and
properly maintained which will add value to the surrounding
properties; the school will have a campus environment which will
blend in with what is already nearby (Roanoke College and the
Salem YMCA) and is a very good fit; she stated that she
appreciates the school’s plan that the grove of old oak trees
will be preserved as they are; she stated that when she moved
into her residence in 1956 the trees were huge then and she is
certain that they are over 100 years old and possibly close to
200 years old; she stated that when the property was part of the
Lutheran Children’s Home she knows that arrowheads were found in
8
the vicinity and feels Salem should recognize the historic
property for what it is; she stated that the first manor house
was named Sherwood and feels the property should properly be
called the Sherwood Property; she further stated that having
studied the Montessori concept of education in graduate school
at Virginia Tech and having a granddaughter who has attended a
Montessori school, she is impressed with the concept and the
quality of education students receive at these schools; she
feels the school will add prestige to the neighborhood and
neighbors should be grateful that the school has chosen them to
be neighbors; she then read a comment from Sarah L. Ahalt and
Martha S. Ahalt who reside at 1123 Lynchburg Turnpike: “As
owners and residents of the property at 1123 Lynchburg Turnpike,
we are very interested in the potential sale of the land under
consideration. The sale of the land for construction of a
Montessori school is a good fit with the use of the land to the
west of those parcels of land. The school will not create a
substantial increase in traffic and noise during the day time.
We consider the Montessori school to be a good fit. At night,
it should create less traffic and less light and noise pollution
than many alternate uses for which the land might be sold. We
also see an advantage to having the matter settled in an
acceptable way rather than as a source of continued
controversy;” and
WHEREAS, William Mullins, 1208 Lynchburg Turnpike, appeared
before the Council and stated that the property is located next
to his property and he was promised homes, not a school; he
stated that he would like for homes to be built on the property,
not a school; he also questioned what happened to his bid on an
acre of the property in question; and
WHEREAS, the City Manager stated that his bid for an acre
of the parcel was forwarded to Council and Council is aware of
his offer also, along with Mr. Graham’s offer; and
WHEREAS, Mr. Mullins questioned if the land was going to be
sold at this meeting and asked for clarification on the item
before Council; and
WHEREAS, Mayor Foley stated that the item is regarding
granting a Special Exception Permit to allow a school to be
built on the property; and
WHEREAS, Mr. Mullins questioned if the Special Exception
Permit was approved and his bid was accepted, will the school
still be built on the property; and
9
WHEREAS, Mayor Foley stated that the Special Exception
Permit is to grant them the ability to build the school; he
stated that if the permit is approved, their offer is for the
entire property; and
WHEREAS, Mr. Mullins stated that he was told that he could
bid on one acre of the property and it would be sold that way;
and
WHEREAS, the City Manager stated that Mr. Mullins was told
that he could place a bid on the property, but not that the
property would necessarily be subdivided; and
WHEREAS, Mr. Mullins stated that if he had realized that he
may have placed a bid for the entire parcel he would have done
so; he stated that when the City promises something and then
doesn’t keep its promise, what can residents expect; he further
stated that homes would not only generate real estate tax
revenue, but would also generate personal property taxes on
vehicles also; he thanked Council for its time; and
WHEREAS, Jamie Sachs, 825 Virginia Avenue, appeared before
the Council and stated that he came to the meeting to discuss
chickens, but he is concerned about this issue; he stated that
as a resident of the neighborhood, he would prefer to see a
Montessori school than 14 new houses down the hill; he stated
that he feels that there has already been too much development
in that area; he stated that he is also the great-great-great
nephew of Andrew Lewis so he feels that he has a bias related to
this item, but he would prefer to see the Montessori school than
14 people with vehicles, etc.; he stated that he feels the
Montessori school would be better stewards of the land and
better members of the community; and
WHEREAS, Doug Hale, 1155 Lynchburg Turnpike, appeared
before the Council and stated that he originally intended to not
attend the meeting because he felt like the entire process has
been on a fast track with blinders on to anything else that was
coming from the sides; he stated that he lives in the acreage
that will be somewhat directly across the street from the
proposed development; he stated that he has been looking at the
dirt pile across the street for five years and has been
patiently waiting for its removal; he stated that portions of
the dirt pile have gradually been removed, but there is still a
large pile of dirt located on the parcel that would have to be
leveled or removed, etc.; he does not oppose the Montessori
school, but opposes the school being built across the street
from his residence; it is a residential neighborhood; therefore,
10
he would like to see homes built on the property; he referenced
the patio homes that were built on Maple Street and feels that
they are nice homes; he stated that as many people begin to
“season out” who have homes to maintain may not be able to care
for their homes in the future and would prefer to live in a
patio style home; he stated that his greatest concern regarding
the proposal is that it was fast tracked and was something else
he didn’t know about; he asked Council to look at the whole
picture and consider the best interests of the City—financial
gains, good contributions to the property, etc.; he further
stated that there are many things he has recognized over the
past 11 years and feels there are several mechanical things that
have yet to be resolved that go beyond a vote at this meeting;
he again asked Council for its consideration and thanked Council
for its time; and
WHEREAS, Joe Thomas, Jr., owner of Thomas Ltd. located at
494 Glenmore Drive, appeared before the Council and stated that
he has been before Council many times on behalf of most things;
he stated that through a lot of years serving on the Board at
the YMCA, and also through performing a lot of the site work on
the Elizabeth Campus, he feels that he almost knows the property
as well as his own property; Mr. Thomas apologized to Mr. Hale
for piling a lot of the dirt up across from his property and
thanked him for his comments regarding the townhouses on Maple
Street; he stated that he supported the City’s conceptual plan
for the Elizabeth Campus when it was approved years ago, and
addressed many issues and concerns and proved to be a nice blend
of proposed business and residential that was all connected by
walking trails and green space; he stated that he does not
understand why the City is abandoning the proposed residential
in favor of a private school; he stated that his company, and
noted that he and Brad Graham are partners, submitted a proposal
that would allow Council to follow through with its promises to
the citizens of Salem at least in regard to the residential use;
he stated that the walking trails have not been developed and
the additional job producing businesses that were a part of the
original concept have not been fulfilled, but feels the City is
doing everything it can to make sure those promises will come to
fruition as well; he stated that his various companies have been
located in the City of Salem since the early 1960s and in the
last 10 years, over $70 million worth of revenue has been
generated out of his operation on Glenmore Drive; he further
stated that many of his subcontractors and suppliers are also
located in the City of Salem so the economic impact to the City
of Salem is somewhat far-reaching; he stated that a residential
development proposal was submitted to the City that offers the
City significantly more money than what he understands has been
11
offered for the previously proposed residential parcel; he
stated that his proposed development is in conformance with the
City’s Comprehensive Plan, doesn’t require rezoning or a special
use permit, and will generate over $2.8 million in potential
work for local subcontractors and suppliers; the proposal
fulfills a need related to affordable housing for empty nesters
and active adults; it is a convenient location to area
businesses, shopping, and restaurants; he stated that between
Carter Machinery, GE, Atlantic Mutual, One Beacon, and Virginia
Orthopaedic alone there are at least 2,000 jobs whereby
employees at those companies could walk to work from the
location if they desired; he further stated that details to the
offer were submitted on February 23, 2011, and they have yet to
receive a response; he stated that the potential economic impact
his proposal would generate has been calculated and asked
Council to address how the private school would in fact be more
fiscally beneficial to the City of Salem than his proposal; he
stated that the citizens deserve to know those numbers before
any proposal is accepted; he stated that in closing, he believes
that his proposal addresses a direct need in the City, it
provides a significant economic impact, both immediate and long-
term, and it allows the current Council to fulfill its promise
to the residents that the parcel would be use for its intended
residential purpose; he stated that all anyone wants is what is
best for the City; he further stated that after considering both
proposals with equal diligence, if Council feels the
construction of a private school on the property is the best use
for the property and maximizes the fiscal impact of the
residents of the City, then Council has no alternative but to
accept the proposal and move forward; otherwise, he feels his
proposal should be accepted; he thanked Council for its
consideration; and
WHEREAS, Dr. Michelle Hartman, Roanoke, appeared before the
Council and stated that she is a pediatric nurse practitioner on
the faculty at Jefferson College of Health Sciences, and most
importantly a mom of two children who have attended Salem
Montessori School for the last seven years; she stated that as a
pediatric nurse practitioner, she is well trained in pediatric
growth and development principles; she stated that Salem
Montessori School is an optimal environment to allow children to
master the critical task of development such as autonomy,
independence, and being industrious; she stated that she brings
her nursing students to observe this excellent environment which
highlights what children can and should be able to do; she
encouraged Council to take time to observe the school also; she
stated that along with the exceptional instruction in math,
12
reading, science, and other subjects, as a Montessori mom she
values the many life lessons her children have and are learning
at Salem Montessori School; her children and other children are
learning how to problem solve, be stewards of their environment,
be community servants, and learn how to resolve conflicts
peacefully; she urged Council to approve the Special Exception
Permit to allow the Montessori school so that more children and
their families may benefit from the enriched environment at
Salem Montessori School; she stated that she picks up and drops
off her children twice a day at different times during the day,
and she has never had to wait on the Boulevard; she stated that
the families stagger their drop-off and pick-up times so that
has never been an issue; she thanked Council for its
consideration; and
WHEREAS, Merna Helsty, a Southwest Roanoke County resident
and parent of a Montessori school student, appeared before the
Council and stated that she drops off her child at 8 a.m., which
is the busiest time of the day, and she has never been delayed
for more than five minutes; she stated that the parking flow is
very easy; she stated that she lives on Keagy and Sugarloaf
Drive, which is across from the Allstate building, and there has
been a large parcel that has been depleted of trees and
everything that’s called nature to build homes; she stated that
the original plan was for 50 homes, but there have only been two
homes that people have purchased; she questioned how in the
current soft economy and housing market, how it is expected for
a $250,000 plus home to be sold, especially 14 of them; she
questioned if there truly is a market for the homes right now;
she stated that based on what she has seen where she lives is
that homes have been sitting and nothing is being built; she
further stated that the site near her residence is one of the
saddest sights because where the land was full of trees and
nature, now there is nothing; she stated that she has been very
happy with the Montessori school and feels that many of the
residents of Salem realize the value that the school would bring
to the community, especially with preservation of nature being
of first importance to the school; and
WHEREAS, Walt Gordon, 100 Kimball Avenue, appeared before
the Council and questioned how the sale of City property is
advertised; he stated that according to the newspaper, the
school made an offer for the property back in December 2010; he
again questioned how it was advertised that the property was for
sale; and
WHEREAS, the City Manager stated that a public hearing is
held prior to the sale of piece of property; therefore, if
13
someone makes an offer on a parcel owned by the City, City
Council then would hold a public hearing whether or not to sale
the property and enter into a contract under the terms of that
offer or ask for a different offer, or deny the offer outright;
he stated that is the process the City goes through to sell a
piece of City-owned property; he stated that the City has
property that it markets for economic development reasons and
those pieces of property are typically not listed either and
often “sit” and wait for an offer to come in; he stated that if
the City had a piece of property it wanted to sell, it could
advertise and accept bids also; and
WHEREAS, Mr. Gordon stated that the City Manager said
“could” accept bids and questioned if the city has to accept
bids; and
WHEREAS, the City Manager stated that the City does not
have to accept bids on property it wants to sell; he further
stated that there are a number of ways for the City to sell
property, but they must be accompanied by a public hearing at
some point; and
WHEREAS, Mr. Gordon asked whether the school is a private
school and questioned if the school is a proprietary school, a
school for profit; and
WHEREAS, the City Manager stated that the school is a
business; and
WHEREAS, Mr. Gordon reiterated that the school is a taxable
business; and
WHEREAS, the City Manager stated that the school is a
taxable business; and
WHEREAS, Mr. Gordon noted that a business is going to be
placed in a residential area without the property being rezoned;
and
WHEREAS, the City Attorney stated that any use can be
placed on the property that is allowed in the ordinance; he
stated that the ordinance allows, with a Special Exception
Permit, a school use; he further stated that whether the school
is making a profit or not is not relevant, the use is what is
relevant; and
WHEREAS, Mr. Gordon reiterated that the school is a
business; and
14
WHEREAS, the City Attorney stated that the school is a
business, just like other uses that are allowed by special
exception in residential zoning (i.e. stables, etc.); he again
stated that it is the use that is the issue, not necessarily
whether someone makes a profit or not; and
WHEREAS, Mr. Gordon thanked Council for its time; and
WHEREAS, Inez Good, 1203 Lynchburg Turnpike, appeared
before the Council and stated that she lives directly across
from the property in question and has lived there for 50 years;
she stated that she feels that the school would be a good fit
for the area; she would rather have the school with some open
area and landscaping than homes; she stated that she does not
feel the homes would sell very well due to the noise and lights,
etc. from the ballpark and the civic center; she feels it would
be beneficial for the school to be built on the property; she
stated that the neighborhood is no longer a quiet residential
neighborhood as it was 50 years ago; and
WHEREAS, Bob Hunt, 709 Maryland Avenue, appeared before the
Council to address the environmental aspects of the plans; he
stated that he does not plan to address the 3.8 acres where the
school, homes, or other use might be placed, but would like to
address the 1.8 acres of wooded area; he stated that he was very
active in the Elizabeth Campus plans in what was planned on the
campus and what has been developed on the site; he stated that
there were pros and cons at every step and the only thing that
was not controversial at any point was the wooded area; he
stated that Harry Haskins started calling the parcel an ancient
grove of trees, which is what it is referred to in social
discussions; he further stated that everyone feels that the
parcel of trees should be preserved and hopes to continue to see
that the trees are preserved and enhanced; he stated that the
trees are beautiful even though they have deteriorated some in
the last few years; he stated that it is a beautiful grove of
trees that adds a lot to the area; he questioned if the wooded
area could be segregated from the other acreage so that the City
could concentrate more on the use of the 3.9 acres and then
concentrate separately on the wooded area; he stated that the
City currently owns the wooded area and feels that the City
would be a better owner of the wooded area than the Montessori
school or a homeowners’ association; he stated that he feels the
City could better care for the trees; he further stated that the
pond that forms on the property from time to time also needs to
be preserved; he stated that wetland areas such as the pond that
forms on the property have special protection under the EPA; he
15
stated that whoever the property is sold to, if the wooded area
is included with the other acreage to be developed, he feels
that special terms need to be in the contract as to how the
wooded area would be handled and preserved for the future; he
again stated that he feels it would be better if the City
maintained ownership of the wooded parcel and let the Montessori
school use the area for activities; he again stated that he
would rather the City maintain ownership of the wooded area than
have a private entity own the parcel; and
WHEREAS, Stella Reinhard, 213 North Broad Street, appeared
before the Council and stated that from what she has heard so
far at the meeting, there is cause to slow down the process a
bit; she stated that fast tracking has been mentioned and
several projects have been proposed for the property in
question; she feels that more thinking and discussion time needs
to be taken; she stated that she was also a part of the process
a few years ago that was looking at the land known as the last
part of a land grant to Andrew Lewis; she stated that she saw
the development of the mixed use design of the property and one
of the main arguments used by the City as to why the property
would be developed in the first place was because the City of
Salem needed revenue; she questioned if the revenue being
brought into the City would be sufficient to justify the
development of another chunk of Elizabeth Campus; she stated
that several parcels have been developed, but there is still
some open land that has been undeveloped; she stated that she is
not against the Montessori school, but a school does not bring
in much tax revenue; she also knows that a school located next
to the YMCA will benefit from the YMCA, but she also questioned
if the school would want two campuses separate from each other
in the long-term; she stated that Elizabeth Campus has one of
the best views in Salem, and feels that it is an ideal space for
the use of the undeveloped land to be used for the running
trails that were a part of the campus design; she stated that
there are at least two separate wetland areas on the site, as
well as the grove of trees; she stated that she feels that it
would be better for the City to retain ownership of the grove of
trees and begin to think about giving the citizens what they
were promised several years ago—the running trails, maybe the
use of the grove of trees, and the wetlands to possibly be used
as part of a linear park that could be a benefit to the YMCA,
Roanoke College students, and the neighbors near the property;
she further stated that the citizens were promised running
trails and as Council chooses what to do with the last pieces of
property located on the Elizabeth Campus, she hopes Council
considers that the City would be a better steward of the grove
of trees, the wetlands, and the potential for the linear park
16
that was promised before; she asked Council to also consider the
tax revenues; she stated that she would not like to see the last
piece of Andrew Lewis’ land to go for no good enough reason; she
further stated that if revenue is needed for the City, then
Council needs to consider the best way to obtain the revenue;
she thanked Council for its consideration; and
WHEREAS, Barney Horrell reappeared before the Council; and
WHEREAS, Councilwoman Garst asked Mr. Horrell to show
Council what he has been showing the audience present at the
meeting; and
WHEREAS, Mr. Horrell showed Council a rendering of what the
school would look like—all brick construction, single story
building with a hip roof to help preserve the views of the
neighbors; he stated that with the grade of the parcel they will
be able to bench the site so that the building will be placed as
low as possible on the property and will be on a slab; he stated
that they are trying to do everything possible to keep from
blocking the view from across the street; and
WHEREAS, Councilwoman Garst asked Mr. Horrell to state what
construction materials will be used; and
WHEREAS, Mr. Horrell stated that in order to stay
residential in appearance and character, the building will have
a 100 percent brick exterior, will be a single story building,
the brick will be a red color consistent with the other
buildings in the area, will have white trim, the building will
have a gray/ slate in color metal roof, a couple of dormers will
be on the building itself to help further create a residential
character to the building and also to bring in as much natural
light as possible; and
WHEREAS, Mayor Foley questioned the total height of the
building; and
WHEREAS, Mr. Horrell stated that the plans are not final
yet pending the outcome of the request, but the building is
between 22 and 23 feet in height at its peak; and
WHEREAS, Vice Mayor Givens questioned if the roof would be
tin; and
WHEREAS, Mr. Horrell stated that the roof would be like a
standing, seemed metal roof and not a corrugated metal roof; he
stated that the metal will be a coated metal roof; and
17
WHEREAS, Councilman Jones asked Mr. Horrell the projected
cost to construct the building; and
WHEREAS, Mr. Horrell stated that the estimate is a little
over $1 million; he showed the conceptual drawing of the
proposed building; he stated that the building was purposefully
placed away from Mr. Mullins’ property and away from Lynchburg
Turnpike in an effort to preserve the existing trees and
landscaping along Lynchburg Turnpike; he again stated that the
traffic would be directed to Texas Street from Commerce Drive,
and stated that the whole focus of the building is to take
advantage of the view of the surrounding area; he discussed the
parcels the Montessori school wants to purchase and reiterated
that the existing landscaping will be preserved; he displayed
various photos taken from different driveways near the property
that show the height of the proposed building and how little it
will block the neighbors’ view of the area; he addressed the
concern he heard regarding revenue that would be brought into
the City from the school versus homes being built on the site;
he stated that more than just tax revenue needs to be considered
in as a financial benefit to the community; he stated that as a
community Salem needs to have points to sell the City on, and
Salem has plenty of great things to point to, but another
facility for early childhood development and care, and early
education is a great draw to the community; he stated that the
school would benefit the community as another selling point—at
least 15 new jobs will be created; he pointed out that the
property is not being rezoned, a Special Exception Permit is
being requested and if for some reason the school would close,
the property could not be used for anything else other than a
private school; Mr. Horrell also addressed the concerns that the
property needs to stay residential in use; he stated that the
Montessori school is a perfect transition use in his mind of
going from homes to the future commercial use to the south of
the parcel, and in keeping with a campus feel going across
Lynchburg Turnpike; and
WHEREAS, Councilwoman Garst stated that the construction
schedule is very aggressive and questioned how the building
could be completed in such a short period of time; and
WHEREAS, Mr. Horrell stated that there is an alternative
site available that they would prefer not to go to, but they
have gone ahead and started designing the building itself; a
local architect is currently working on building plans and they
are close to having a final set to send out to begin the bidding
process; he stated that this process has not been fast tracked
18
in any way other than their aggressiveness in pushing our
contractors; the City process has been followed and will
continue to be followed; and
WHEREAS, Mayor Foley stated that the building could be
built on another piece of property, and questioned if that is
why he is confident in moving forward with the project; and
WHEREAS, Mr. Horrell stated that is why the design of the
building was ordered; he stated that the building will be built
either in Salem or on the alternative property; he stated that
the preferred site is here in Salem; he stated that the goal is
to start construction in April and have been assured by several
contractors they have met with that it is a doable schedule
because of the style of construction, nearby utilities, etc.; he
stated that it is not a complicated construction and they have
been reassured that the project can be completed on the
timeframe they have requested; and
WHEREAS, Councilwoman Garst questioned if any type of LEED
or energy efficiency programs would be implemented; and
WHEREAS, Mr. Horrell stated that they are not seeking LEED
certification due mostly to a cost issue for the certification
itself; however, there are many design elements being placed
into the school such as a lot of natural light, lighting
fixtures and water fixtures; he stated that there will be a lot
of things incorporated but they are not seeking actual
certification; he further stated that part of the Montessori
theme ties into environmental education and making a building
that is environmentally efficient is part of their goal; and
WHEREAS, Councilwoman Garst questioned the intended use of
the 1.8 acres of wooded area to be used as a nature area; and
WHEREAS, Mr. Horrell stated that they view the wooded area
the same way as the citizens do; there is a beautiful grove of
trees there that we want to preserve as long as possible, and at
the same time add to it with some plantings of new trees on the
parcel; he stated that the intent is to create a couple of mulch
paths on the parcel and use it as an outdoor exploring area for
the children; the 3.9 acre lot the building is proposed to be
built on does not have a grove of trees and they would like for
the children to explore the grove of trees to find lizards,
butterflies, etc.; he stated that his children attend the
Montessori school and came home and could identify six birds; he
further stated that in the future they would like to lay down a
couple of logs and use it as a log amphitheatre; he discussed
various programs offered at the school; and
19
WHEREAS, Councilwoman Garst asked the City Attorney what
type of concessions the Montessori school could offer to ensure
the 1.8 acre parcel would stay a wooded area; and
WHEREAS, the City Attorney stated that there could be a
condition that there would be no development on the site; he
stated that he would need to research it further; he stated that
as far as maintaining the wooded area, it would be subject to
the disease of trees, etc.; he stated that there could be
reasons why it couldn’t be maintained; he stated that he
believes that a condition could be placed on that parcel that it
could not be developed in any way, shape, or form unless it was
brought back before Council with the appropriate advertisement
and public hearings, etc.; and
WHEREAS, Councilwoman Garst questioned if the City could
place a right of first refusal if the property were to be sold;
and
WHEREAS, the City Attorney stated that could be done and
has been done consistently; he stated that the process has been
done consistently by every City Council since he has been City
Attorney, which is almost 30 years; and
WHEREAS, Mayor Foley stated that the lower parcel was
recently repurchased by the City; he stated that if the
developer had developed the property the way he had hoped to
develop it, there would now be an existing building of some size
on the parcel, but he was unable to construct the building;
therefore, the City exercised its option to repurchase the
property; and
WHEREAS, the City Attorney noted that the City repurchased
the property for the original purchase price the developer paid;
and
WHEREAS, Mr. Horrell stated that if the property is ever
sold, it would still be zoned residential with the only special
exception allowed being a school facility; he stated that a
McDonald’s could not be placed on the property if it were sold;
he further stated that the Montessori school does not have any
intention of selling the property; and
WHEREAS, Vice Mayor Givens questioned if the Montessori
school would be willing to proffer a condition that on the lower
side near Mr. Mullins’ property to plant a close growing row of
trees that would act as both a visual and a sound barrier and
20
possibly some lower growing trees or shrubs along Lynchburg
Turnpike, not to block the view of the neighbors across the
street, but to also act as a barrier; and
WHEREAS, Mr. Horrell stated that they are very willing to
make that proffer; he stated that the intent is to fully
landscape the part of the parcel located next to Mr. Mullins’
property; he stated that they have met with Mr. Mullins and all
of the neighbors and landscaping has been discussed; he stated
that along Lynchburg Turnpike, the school has a vested
interested in screening that side of the property because any
traffic noise that can be absorbed by trees, etc. also benefits
the school; and
WHEREAS, Mayor Foley questioned the type of exterior
lighting to be used on the development (height, brightness,
etc.); and
WHEREAS, Mr. Horrell stated that the hours of operation are
from 7 a.m. to 6 p.m. five days a week; he stated that the last
teacher goes home at 6 p.m. and at that point there is no need
for lighting other than just security lighting right around the
building itself; he stated that the rendering shows a covered
entryway on the south side of the building facing the stadium,
which would be the entryway for all students being dropped off
and picked up; he stated that some lighting may be placed
underneath the covered entryway that would shine down, but would
not shine out; and
WHEREAS, Mayor Foley questioned if there would be any dusk
to dawn lighting in the parking lot; and
WHEREAS, Mr. Horrell stated that they would prefer not to
have dusk to dawn lighting if possible and would like as much
natural exchange as possible; he stated that they do not want a
consistent lighting throughout the day, they want a connection
to what is outside; and
WHEREAS, Mr. Mullins reappeared before the Council and
questioned where the air conditioning units will be placed; he
described a situation where a church placed air conditioning
units facing residential property; he also questioned if the
units would be shielded from Lynchburg Turnpike; and
WHEREAS, Mr. Horrell stated that the designs are still at
the conceptual level and he does not know exactly where the
units will be placed, but he assured Mr. Mullins and the other
residents that wherever the units are placed on the exterior of
the building, they will be screened in an enclosure and
21
landscaping will be placed around the units in an effort to
reduce the noise from the units as much as possible; and
WHEREAS, Councilwoman Garst stated that Mr. Mullins’
concern is a legitimate concern because when Roanoke College was
doing some construction, the Broad Street neighbors had an issue
with the noise from the chillers; therefore, the plantings were
not as mature as they needed to be in order to accommodate the
noise; and
WHEREAS, Mr. Horrell stated that because of their hours of
operation and because they are trying to be as green as
possible, the thermostats will be adjusted so that the units
will not run as much as night; he stated that the entire site
will get much quieter at night, as opposed to a residential
facility which gets louder at night; and
WHEREAS, Mayor Foley questioned the type of fencing that
would surround the parcel; and
WHEREAS, Mr. Horrell stated that the existing facility has
solid cedar fencing that is six feet high, and a similar type
fencing would be used on the proposed property; he stated that
it has not been determined exactly where the fencing will be
placed on the property; he further stated that they do not want
the fencing to be an impediment to the neighbors across the
street and is more effective closer to the building; he stated
that they are not going to fence the entire property, they are
going to create little play areas outside of each classroom that
would utilize an outdoor classroom space when the weather
permits; he stated that fencing would be closer to the building
and likely cedar in nature; he stated that there would not be
chain link fencing on the property; and
WHEREAS, Councilman Jones questioned the maximum number of
children who could attend the school; and
WHEREAS, Mr. Horrell stated that between 120 and 150
students is the maximum number of students; and
WHEREAS, Mayor Foley asked how many students are currently
enrolled in the school; and
WHEREAS, Ms. VanderHoeven stated that 110 students are
currently enrolled in the school; and
WHEREAS, Doug Hale reappeared before the Council and stated
that he does have some trees and the floodlights, etc. light up
22
his house at night but it has never bothered him; he stated that
real estate sells well in Salem as most people know; therefore,
he does not feel that would be an issue if homes were built on
the property; he questioned if the utilities (electric, water,
and sewer) for the proposed building would come from Lynchburg
Turnpike; and
WHEREAS, Mr. Horrell stated that they are still in the
conceptual design phases of the project, but there is sanitary
sewer along Lynchburg Turnpike; he stated that it appears that
the depth needed to service the school is not available in order
to have the water and sewer lines from Lynchburg Turnpike; he
stated that there is also sanitary sewer along Texas Street and
they are looking to extend a main down to Texas Street which
would benefit the commercial lot below the parcel; he further
stated that water would probably come from Lynchburg Turnpike,
and he assumes that the electric will come from the Turnpike
also; and
WHEREAS, Mr. Hale stated that all of that is located on the
opposite side of the street; and
WHEREAS, Councilwoman Garst questioned if the electric
could be buried; and
WHEREAS, Mr. Horrell stated that yes the electric could be
buried; and
WHEREAS, Mr. Hale stated that the street has been called
Commerce Drive, but the street sign says Corporate Lane; he
clarified that it was the same street that is being discussed;
and
WHEREAS, Mayor Foley noted that the street sign needs to be
looked at; and
WHEREAS, Joe Thomas, Jr., reappeared before the Council and
stated that Mrs. Reinhard makes a point and he doesn’t know why
they have to move so fast on this, and maybe they aren’t; maybe
part of the process is getting the zoning and then slowing
everything down; he stated that there is a good reason for
placing the school in the City of Salem because if you need to
get something built fast, Salem is the best place to do it
because the City has the best people to deal with; he further
stated that even with the good people in Salem, to get site
plans in and approved, it is a tough schedule; he stated that he
has been doing this a long time and it’s tough; he requested
that the school at least gets a response from its proposal and
23
hopefully make a presentation to Council, the City Manager, or
Engineering so that they can have a better feel for what the
school plans to do; he stated that as of yet a decision has not
been made on whether the school can move forward or not; he
stated that even though design plans for the building are moving
forward he does not feel that things need to be pushed that
quickly so that Council can take time to make an educated
decision and have some of the questions answered that have been
brought forth at the meeting; and
WHEREAS, Councilman Jones questioned if the City Manager or
the Director of Planning and Economic Development have any
reservations about what the school has proposed; and
WHEREAS, the City Manager stated that he is not aware of
any reservations; and
WHEREAS, Mayor Foley questioned why a traffic study was not
conducted; and
WHEREAS, the City Engineer stated that most roadways are 30
feet curb to curb and usually the vertical and horizontal curves
are built to VDOT standards; he stated that in most situations
those type streets can handle upwards of 10,000 ADT (average
daily traffic); unless there is a situation where there is an
extreme amount of traffic, a traffic study is not needed unless
there is a specific reason; he stated that there is not a need
in the area of the proposed development; and
WHEREAS, Mayor Foley stated that in other areas where
development has been discussed, that has been an issue; and
WHEREAS, the City Engineer stated that the traffic on
Commerce, in and of itself, there is no traffic on Commerce
besides the YMCA traffic and that is the only draw; he stated
that he has not looked at it specifically but there is no
concern in Engineering regarding traffic on Commerce or off
Lynchburg Turnpike; and
WHEREAS, Councilman Jones questioned if staff had any
additional comments; and
WHEREAS, the City Manager stated that staff is available to
answer any questions; and
WHEREAS, Mayor Foley questioned if the Special Exception
Permit was approved and the school was built and later sold, the
building could only be used as a school or would the property
need to be rezoned; and
24
WHEREAS, the City Attorney stated that the Special
Exception Permit would allow a school, but the property could
also be used for a single family dwelling, or anything that is
allowed in the zoning ordinance for the Residential Single
Family District zoning classification; he stated that the mere
fact that there is a permit to build a school on the property
does not preclude someone making another use of it; and
WHEREAS, Mayor Foley questioned if a government building
could go on the property; and
25
WHEREAS, the City Attorney stated that he did not think a
government building is allowed in RSF zoning; he stated that RSF
zoning allows parks, golf courses, stables and other things
allowed according to the code; and
WHEREAS, a discussion was held regarding possible uses of
the property if the school was built and then later sold and
what the current zoning ordinance would allow, etc.; and
WHEREAS, the City Manager noted that in the current RSF
classification, there are very few other uses the property could
be other than a school; and
WHEREAS, Mayor Foley asked Mr. Graham and Mr. Thomas what
would the approximate height of a patio home similar to the ones
built on Maple Street be; and
WHEREAS, Brad Graham stated that the height would be
approximately 20 feet in height; he stated that he lives on
Carrollton Avenue in The Hill subdivision and there is a
constant stream of noise from the interstate; he stated that he
goes running at the YMCA and there is no noise; he stated that
he has been developing projects in Salem for 20 years and Salem
has been very diligent about knowing exactly what is going to be
on a property and what is allowed before it is approved by the
City; he stated that the building should be designed and
submitted before a special use is approved, otherwise the City
will lose control if the project continues to go through at the
current pace; he stated that it is unrealistic to think the
school will be able to open by its projected opening date; he
stated that there is extensive cut and fill work that has to be
done on the site and rain can cause a two or three day delay; he
stated that he doesn’t feel that there is anyway the school can
open by its projected September 1 opening date; he further
stated that if that is why the project has to be approved so
quickly, it is another reason to slow down; he stated that the
school may have to open in January but it would give the City a
chance to step back and get the project done correctly; and
WHEREAS, Nora Smith reappeared before the Council to
address the issue about there not being any noise at the YMCA;
she invited him to come to her house on a Friday night when
there is a football game going on, or when the Horse Show, or
the Salem Fair is in town; she stated that the noise sounds
louder than if you were on the premises; she stated that people
are not going to pay a whole lot of money for expensive housing
to live in that kind of situation with the noise and lights, and
feels that it is not a suitable site for homes; and
26
WHEREAS, Bob Hunt reappeared before the Council and
questioned if there was any distinction in Salem between a park
and property like the ancient grove of trees that the City owns;
he questioned if calling City-owned property a park was more
significant than not; and
WHEREAS, the City Attorney stated that he does not think
there is a difference; and
WHEREAS, Lisa Reynolds, 1458 Deacon Street, appeared before
Council and stated that she has a school in her neighborhood;
she stated that she understands the logistics that must be
considered from a fiscal or business standpoint, but she stated
that the children also need to be remembered; she stated that
all of her children have grown up in Salem—one graduated from
Salem High School and has two children who currently attend
Salem High School; she further stated that all three of her
children also attended Salem Montessori School; she stated that
her oldest son, who is now 20, attended the school when there
were only 25 students; she stated that Ms. VanderHoeven did not
plan to get any larger, but students kept coming and coming
because of the programs offered at the school; she stated that
her children learned how to be productive citizens, were taught
conflict resolution, and other life lessons; she further stated
that if children could learn these things when they are small,
they take it with them and continue to practice what they have
learned; her children still say they miss Salem Montessori
School; she stated that her oldest son couldn’t wait to get out
of Salem went to school in Connecticut, and is back telling his
friends that they don’t know how good they have it in Salem and
that he can’t wait to get back; she stated that Salem is a great
city and asked Council to consider the children as a part of
everything else to be considered; and
WHEREAS, Councilman Jones stated that it’s been mentioned
about fast tracking the request; he stated that issues regarding
Elizabeth Campus have been on-going for 10 years; he further
stated that he has been on Council for two years and eight
months, and this is the first time to his knowledge that anyone
has come to the City wanting to purchase the parcel in question;
he stated that he feels that when someone comes to the City
wanting to purchase city-owned property, especially during the
current economic times, Council needs to listen to what they
have to say and what they have to present; he stated that he
feels that the Montessori school has been honest and upfront on
where it stood, where it was going, and time tables; he stated
27
that he does not feel that this process has gone through fast;
he further stated that Council has listened to both sides and no
one has spoken against the school and most schools are located
in a residential area; he stated that Salem’s motto is kids
first; he stated that previous Councils promised different
things and he was not involved in what was previously promised;
he stated that times are different now; he again stated that
this is the first time since he has been on Council that the
City has been approached about selling this parcel; and
WHEREAS, Mr. Mullins reappeared before the Council and
stated that that the former City Manager told him personally
that he would talk to the residents before anything was
developed on the land; he stated that he was told that if homes
were placed on the property, it would be discussed how the
residents wanted the homes placed on the property, etc. and that
the residents would be notified before anything was done on the
property; he stated that he didn’t receive any notification
until people from the Montessori school walked up and knocked on
his door; and
WHEREAS, Councilman Jones stated that he was not told that
the former City Manager had told the residents they would be
notified; and
WHEREAS, Mr. Mullins stated that he realizes that, but he
figured the current City Manager was told because he called the
former City Manager at home and asked him what was going on; he
stated that the former City Manager told him that he did not
know what was going on, and told him that he promised Mr.
Mullins that homes would be built on the property and that Mr.
Mullins would be notified before anything was done on the
property; he again stated that he was not notified prior to
people from the Montessori school knocking on his door; he
stated that he feels that it should also be considered that the
City did not notify the neighbors that anything was being
proposed for the property; and
WHEREAS, Mayor Foley questioned if the City was accepting
any less than what is required by standard operating procedures
or City Code; is the City allowing anything that it would not
normally allow; and
WHEREAS, the City Engineer stated that a site plan has not
been received or anything of that sort; he stated that the site
plan review process has not even begun; and
WHEREAS, Mayor Foley questioned if the process should have
28
already begun; and
WHEREAS, the City Engineer stated that the site plan review
process normally begins after someone who owns a property
submits a proposal to develop the property, once the owner has
all the details; he stated that the City does not have the
details for a site plan review; and
WHEREAS, Mayor Foley questioned if anything in this request
is happening faster than it has in any other situation regarding
the sale of City-owned property; he questioned if the City is
requiring less from the petitioners than it has from anyone
else; and
WHEREAS, the City Manager stated that the sale of City
owned property goes through the process that is required by
State Code; he stated that what has happened in this case that
is not always done, and someone who has been with the City
longer than he has would know if the City has done this before,
is that the Special Exception Permit request is being done
concurrently with the sale of the property; he stated that it is
not unusual outside of Salem for the process to be done that
way, but he does not know in the City of Salem if it’s been done
before; he stated that in a more typical transaction, the
contract with the contract purchaser is done contingent upon a
Special Exception Permit being approved; he stated that in this
case the contract and the Special Exception Permit request are
being considered at the same time; he further stated that the
same notice and public hearing requirements are being followed
as if they are being done separately rather than concurrently;
and
WHEREAS, Mayor Foley questioned in a normal sale of
property would one bidder know the proposal offered by another
bidder; and
WHEREAS, the City Manager stated that as Council is aware,
an offer to purchase another parcel on the Elizabeth Campus
property was presented to Council recently for Council to decide
if the offer would be considered; he stated that Council decided
not to consider the offer; he stated that the offer is generally
kept confidential until such point that it is required to be
made public by state code; he stated that the City is allowed to
keep the terms of the sale of certain property confidential up
to a certain point; he stated that in this case, the Montessori
School’s offer was made public very early on in the process and
has been public knowledge from the beginning; and
WHEREAS, Councilwoman Garst questioned if there were any
29
proffers being offered and asked the City Attorney if she could
ask that question; and
WHEREAS, the City Attorney stated that proffers concerning
a rezoning request are different than conditions being placed on
a Special Exception Permit request; he stated that the City’s
ordinance and the state code states that in approving any
special exception or a use not provided for, Council may require
and attach any conditions necessary to ensure the proposal is
compatible with the surrounding neighborhood and community,
etc.; he stated that conceivably if Council were inclined to
approve the special exception request, Council could make the
request subject to everything that has been presented at the
meeting; including the statement that the HVAC units would be
screened, the fencing would be cedar or cedar-like, etc.; he
stated that Council would not need to specify the conditions
because they are all part of the record and Council could make
all of those conditions part of the special exception approval;
he further stated that not only would the conditions be special
conditions to the Special Exception Permit, but the conditions
would be incorporated into the deed on the property, as has been
the practice, and if the conditions are not met then Council
could exercise its option to repurchase the property; and
WHEREAS, Doug Hale reappeared before Council and questioned
what happens to the other individuals who are interested in the
property; he questioned if the other individuals will still have
a viable option to purchase the property; and
WHEREAS, Mayor Foley stated that if the Special Exception
Permit is approved and the contract is executed, then a
contractual agreement has been made; and
WHEREAS, Mr. Hale questioned if it will just be implied
that the other individuals’ offers were not accepted; and
WHEREAS, the City Attorney stated that if Council has three
offers and only accepts one of the offers, then it means that
Council has denied the other two offers; and
WHEREAS, Mr. Hale clarified that it is implied since the
individuals were not verbally told; and
WHEREAS, the City Attorney stated that he feels it is
explicit that the other offers were denied if Council accepts
one offer; and
WHEREAS, Mr. Hale stated that he feels that Council should
30
have let the other individuals who submitted offers know that
their offers were not accepted; and
WHEREAS, Mayor Foley questioned the procedure when there
are multiple bidders on a piece of property; and
WHEREAS, the City Manager stated that there are currently
three offers on the parcel or a portion of the parcel; he stated
that the City has not entered into a contract at this point;
therefore, all three offers are still on the table; he stated
that the City would not generally provide a letter stating that
the contract was rejected unless Council said that it wasn’t
going to consider the offer, or the City had accepted another
contract on the property; he stated that if Council decides to
approve the Special Exception Permit, then it is implied that
the sale of the property to the Montessori school would move
forward; he stated that if Council decides not to approve the
Special Exception Permit, there are two other viable offers
because he is certain that the Montessori school will withdraw
its offer to purchase the parcel; he noted that Council then
would have to decide whether to accept one of the other offers,
not accept any of the other offers, continue to “sit” on the
property while the adjoining property develops, or any other
alternative; and
WHEREAS, Mr. Hale stated that it is a gray area and he
appreciates the consideration given to help him understand the
process; he stated that he now understands that the Special
Exception Permit is the issue and not whether to sell the
property to the highest bidder; and
WHEREAS, Mayor Foley stated that is correct; and
WHEREAS, Barney Horrell reappeared before the Council and
stated that the Montessori school is very comfortable with
voluntarily proffering the landscaping that was discussed,
screening the HVAC units outside, that the building will be a
single-story brick building with a gray, metal hip roof, traffic
will be directed onto Commerce Drive, and the character of the
building will be very similar as to what was presented at the
meeting; and
WHEREAS, Councilman Jones questioned if the 1.8 acre parcel
will remain all trees; and
WHEREAS, Mr. Horrell stated that the parcel is not all
trees, but the trees that are on the parcel will remain and the
school will maintain them; he stated that he needs to make a
31
minor correction for the record; he stated that he said the
fencing would be a solid, cedar fencing but Ms. VanderHoeven
pointed out a black wrought iron type higher fencing that will
allow some visibility might be erected in the play areas as an
alternative to cedar; he stated that there may be some cedar
fencing, but the wrought iron type fencing is more desirable;
and
WHEREAS, Mayor Foley questioned if the school would agree
to granting the City first right of refusal on the two parcels
in question; and
WHEREAS, the City Manager stated that the City would have
right of first refusal on both parcels if the parcels are not
developed; and
WHEREAS, Mayor Foley stated that he would like for the City
to have right of first refusal on the 1.8 acre parcel even if
the 3.9 acre parcel was developed; and
WHEREAS, Mr. Horrell stated that the 1.8 acre parcel would
not be developed; and
WHEREAS, Councilwoman Garst questioned the review time once
a site plan is submitted; and
WHEREAS, the City Engineer stated that the City has 45 days
to review the site plan, but staff tries to get it done as fast
as they can; and
WHEREAS, the Director of Planning and Economic Development
stated that it takes approximately two weeks for a site plan to
be reviewed; and
WHEREAS, Councilwoman Garst questioned if that was standard
procedure; and
WHEREAS, the City Engineer and the Director of Planning and
Economic Development stated that two weeks are standard for
Salem; the City Engineer stated that if it is a complicated site
plan, it can take longer but he does not consider the Montessori
school proposal to be a complicated plan based on what has been
presented at the meeting; and
WHEREAS, Vice Mayor Givens questioned if the existing
detention pond is sufficient for the development of the parcel,
or if another storm water management system would need to be
placed on the parcel; and
32
WHEREAS, the City Engineer stated that the existing
detention pond was built to serve approximately 52 acres of the
Elizabeth Campus, and when it was designed, it was designed for
an ultimate build-out which meant it was assumed that there
would be a lot of paving, a lot of impervious surfaces; he
stated that the pond was designed to handle a 25-10 and a 10-2,
which exceeded state standards at that point in time; and
WHEREAS, Bob Hunt reappeared before the Council and stated
that he hopes that the use of the 1.8 acre parcel would still be
available for all residents to enjoy and not for the exclusive
use of the school; he stated that he feels there is no reason to
sell that parcel to the school because the parcel is ok with the
City owning the parcel; he stated that the City does not have to
sell the parcel to the school, it can allow the school to use
it; he stated that he feels that the City could be taking on a
problem by selling the parcel to the school; and
WHEREAS, Mayor Foley stated that he is now aware that the
City currently maintains the 1.8 acre parcel; he stated that the
City does own the property; and
WHEREAS, Mr. Hunt stated that the property does need some
maintenance; he stated that he feels it would be a low liability
for the City to allow the school to use the property; he asked
Council to consider that the 1.8 acre parcel does not need to be
sold to the school, if the school is allowed to be built on the
3.9 acre parcel; and
WHEREAS, Councilwoman Garst stated that the school intends
to make the 1.8 acre parcel a nature trail; and
WHEREAS, Mr. Hunt stated that the City should allow the
school to build the trail without actually owning the property;
he stated that he wants to see the maximum preservation and use
by the citizens of Salem of the parcel so that it’s not
determined to be private property; and
WHEREAS, Barney Horrell reappeared before the Council and
stated that the school has liability reasons for not making the
1.8 acre parcel open to the general public even after school
hours; he stated that the school will invite people other than
its students to attend the cross programming opportunities at
the site; he stated that the parcel will be used by more than
just the Montessori students, but it will be at the school’s
invitation only; therefore the school will control the liability
of it; and
33
WHEREAS, Councilwoman Garst questioned how the proposed
walking trails on the Elizabeth Campus cross in relation to the
1.8 acre parcel; and
WHEREAS, the City Engineer stated that there is a section
of an easement the City has on the border of the YMCA property
on the north side, but it would not be directly adjacent to it;
he stated that the City still owns the property and a trail can
connect down to the parcel up to the point of purchase; and
WHEREAS, Councilwoman Garst questioned when the trail was
discussed and conceptualized, were easements put in place around
the properties to be sold; and
WHEREAS, the City Engineer stated that currently is being
worked on to have easements in place for the City to put in
trails; and
WHEREAS, Councilwoman Garst questioned if the sale of the
1.8 acre parcel would prohibit the development of the proposed
trails; and
WHEREAS, the City Engineer stated that if the 1.8 acre
parcel was sold, it would not affect the layout of the proposed
walking trails; and
WHEREAS, no other person(s) appeared related to the
request;
ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRED, a Special Exception Permit
to allow primary/secondary educational facilities on an
approximate 3.9 acre tract and an approximate 1.8 acre tract
located at 1150 Kime Lane/1130 Lynchburg Turnpike (P/O Tax Map
#148-1-2) was hereby approved conditioned on what was presented
– the roll call vote: Lisa D. Garst – aye, William D. Jones –
aye, Jane W. Johnson – absent, John C. Givens – aye, and Byron
Randolph Foley – aye.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no further business to come before the
Council, the same on motion adjourned at 10:29 p.m.
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
148-1-2.2 112 CORPORATE BLVD SALEM MONTESSORI SCHOOL INC P O BOX 1213 SALEM VA 24153
148-1-2 120 CORPORATE BLVD CITY OF SALEM P O BOX 869 SALEM VA 24153
148-1-2.1 1126 KIME LN YMCA OF ROANOKE VALLEY INC P O BOX 2130 ROANOKE VA 24009
118-3-1 104 CORPORATE BLVD CITY OF SALEM P O BOX 869 SALEM VA 24153
117-2-1 101 CORPORATE BLVD SALEM MONTESSORI SCHOOL INC P O BOX 1213 SALEM VA 24153
149-1-4.1 107 CORPORATE BLVD SALEM MONTESSORI SCHOOL INC P O BOX 1213 SALEM VA 24153
149-1-4 113 CORPORATE BLVD RICHARD C BISHOP 331 ROBIN HOOD RD SE ROANOKE VA 24014
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING
DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF
SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article
I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be
amended in the following particular and no other, viz:
That the following described property in the City of Salem of Salem Montessori School, Inc.,
property owner, located at 112 Corporate Boulevard (Tax Map # 148-1-2.2) be and the same is hereby
changed from RSF Residential Single-Family District and BCD, Business Commerce District with
proffered conditions to RSF Residential Single-Family District without conditions, and the map referred
to shall be changed in this respect and no other, said property being described as follows:
BEGINNING at a point on the west right-of-way line of Corporate Boulevard; thence leaving Corporate
Boulevard N. 71° 40’ 12” W. 514.44 feet to a point; thence N. 66° 27’ 36” E. 122.11 feet to a point;
thence N. 77° 00’ 16” E. 385.99 feet to a point on the west right-of-way line of Corporate Boulevard,
thence following the west right-of-way line the following three calls; a curve to the right with a radius of
281.17 feet, Chord Bearing S. 07° 09’ 01” E., Chord Distance 47.84 feet, and Arc Length 47.90 feet;
thence S. 01° 18’ 23” E. 173.37 feet; thence a curve to the right with a radius of 270.73 feet, Chord
Bearing S. 07° 09’ 42” W., Chord Distance 77.17 feet, and Arc Length 77.43 feet to the place of
BEGINNING, containing 1.8120 acres, and being known as Tract 2, on Plat Showing the Vacation and
Combination for City of Salem, dated March 23, 2011, prepared by Caldwell White Associates, as
recorded in the Clerk’s Office, Circuit Court, Roanoke County, Virginia, in Plat Book 13, Pages 49-52,
Slide 213.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6B
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Salem Montessori
School, Inc., property owner, to revise the Special Exception
Permit approved February 28, 2011, to allow the construction of
an educational facility, primary/secondary on the property
located at 112 Corporate Boulevard, (Tax Map # 148-1-2.2).
(Advertised in the May 4 and 11, 2023, issues of the Salem
Times-Register). Planning Commission recommended
approval with conditions. See page 6 of the May 10, 2023,
minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RSF Residential Single-Family/BCD Business Commerce District
Land Use Plan Designation: Institutional
Existing Use: Vacant
Proposed Use: Educational facilities, primary/secondary
The subject property located at 112 Corporate Boulevard consists of a 1.812 acre tract of land
which currently possesses both the RSF Residential Single -Family and BCD Business
Commerce District zoning designations. The applicant is requesting a revision to the Special
Exception Permit approved on February 28, 2011, for the development of an education facility
at 101 Corporate Boulevard to also include 112 Corporate Boulevard (across the street), which
is contingent on the approval of the related rezoning request. That rezoning petition would
remove the protection of the ancient grove of trees on the parcel, paving the way for the
construction of a new school which would service students that age of out the existing
facilities.
The applicant has submitted a preliminary concept plan for the proposed educational facility
which is subject to adjustments made to preserve as many valuable trees from the existing
forest as possible. Jeff Ceaser, the City Horticulturalist, submitted a recommendation to save
“4-5 very large and very old white oaks on site [by] designing the newly planned development
around their canopy and vast root system” (amongst a few other species) if the site is
developed (see letter for comprehensive list of recommendations). Additionally, City staff has
agreed to be flexible in regard to parking requirements due to the plentiful proximal parking
across Corporate Boulevard and in an effort to preserve as many valuable trees as possible.
The applicant has noted that the building style of the proposed facility, along with the business
hours, will be similar to the existing Montessori School operations across Corporate Boulevard.
The Future Land Use Map (FLUM) identifies this area as institutional, which is consistent with
the proposed development of an educational facility.
REQUIREMENTS:
The proposal meets the requirements of Section 106-202.3. Site development regulations for
RSF.
OPTIONS:
1. Recommend approval of the request.
2. Recommend approval of the request with conditions.
3. Recommend denial of the request.
BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING, PLLCPLLCPLLCPLLC
3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road
Salem, VA 24153Salem, VA 24153Salem, VA 24153Salem, VA 24153
(540) 526(540) 526(540) 526(540) 526----6800680068006800
www.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.com
DATE: March 21, 2023
TO: City of Salem – Planning Commission
ATTN: Executive Secretary
21 S. Bruffey Street
Salem, VA 24153
RE: 112 Corporate Boulevard – SMS Upper Elementary
Tax ID: 148-1.2-2
With this letter the Owner of the subject property does hereby request that the City approve an
amendment to the Special Exception approved by Salem City Council on February 28, 2011. This
amendment is necessary to allow for the development and use of Tract 2 therein described. The
original sale of the property from the City to the Salem Montessori School (SMS) included Deed
Restrictions which can only be modified after the Special Exception is amended by City Council. The
brief history of the project is that SMS originally purchased the land from the City in 2011 and
immediately built a new private school building. In the past 12 years SMS has continued to grow and
serve more children. In 2016 this growth led to the purchase of the adjoining lot from the City to allow
for the construction of an infant campus. During Covid class size was limited so SMS had to re-open
its facility at 1574 Roanoke Boulevard. However, this facility is showing its age and does not properly
serve the needs of SMS moving forward. A significant group of parents has expressed commitment
to continue enrolling their children through upper elementary grades if SMS has a proper facility to
serve them. The most logical answer is to create a true campus by constructing a new building on
Tract 2. This will allow children to graduate from the infant building at 107 to the lower elementary
building at 101 and then across Corporate Boulevard to the planned upper elementary building at 112.
This true campus will have many benefits to the students and parents. It will allow for easier pick up if
they have multiple children of different ages. The proximity to the Y gives a wonderful opportunity for
programming for the older students. Activities including students of different age groups will also be
possible without having to transport students in vans. For instance, the older students could walk
across and read to the younger kids to share the love of reading or do science experiment
demonstrations. The new campus will also make administration and maintenance easier.
At the time of the initial sale to SMS in 2011 the development of Tract 2 was restricted partly as a
concession to the neighbors to prevent an overly dense development. At that time there was concern
from the neighbors about the operation of the school having negative impacts to the traffic on the local
streets and the quiet enjoyment of the nearby homes. After 12 years of operation the SMS has a
proven history of operating during normal business hours without negative traffic impacts. SMS has
worked hard to be a good neighbor and be respectful of the overall neighborhood.
A copy of the property deed is attached to this letter. Deed Restrictions “A” and “F” speak to the
development of Tract 2 and will need to be removed to allow for the planned upper elementary
building. Restriction “A” requires that the Special Exception previously approved must be amended
before the lot can be developed. The fact that this restriction spells out the process to develop the
property in the future is an indication that the possibility of future development was acknowledged in
2011. Deed Restriction “F” requires that the trees on Tract 2 be preserved when the initial lot was
developed. Again the concern in 2011 was that the City was moving toward high impact development
on these properties. The thought was to preserve an established wooded area to offset the feared
original development. Now 12 years later the trees planted at the school are becoming more
established and the landscaping well maintained including all the way up to Kime Lane. Meanwhile
the few remaining “legacy” trees on Tract 2 have continued to age and are in need of significant
trimming if not removal. The bulk of the vegetation on Tract 2 is brush and smaller, newer growth. If
the City allows this project to move forward the site plan will work to preserve as many of the larger
trees as possible. The rear portion of the property will remain wooded to preserve some screening
and provide shade for the outdoor play area.
We look forward to discussing this project further with you. We are honored that the residents of
Salem have continued to trust SMS with their children and we are excited to be experiencing
continued growth. Thank you for your consideration.
This request is being made on behalf of the Owner: Salem Montessori School, Inc.
ATTN: Valerie Vanderhoeven
P.O. Box 1213
Salem, VA 24153
Respectfully Submitted,
Barney Horrell
Virginia Professional Engineer # 44654
Brushy Mountain Engineering, PLLC
1
City of Salem
Special Exception or Use Not Provided For Application
Pre-application Meeting (optional)
• Meetings with the Community Development Staff are recommended prior to submittal of a Special
Exception/Use Not Provided For Permit application. Please bring a plat to the meeting with a sketch of
your proposal.
Application Submittal
• The application deadline is the first of the month for inclusion on the following month’s agenda. If the
first falls on a weekend or holiday, the application deadline will be the following business day.
• When submitting an application be sure to include the following: a complete application, plat of the
subject property, legal description that includes metes and bounds, and supplementary information to
support the request (such as conceptual plans and building elevations). Please note incomplete
applications will not be accepted and will be returned to the applicant.
• The application fee is due at time of submittal. The applicant will be notified to submit the required
legal ad fees prior to the meeting. (See Page 4)
• PLEASE NOTE: As per 106-524.1(A) of the City of Salem Zoning Ordinance no application shall be
accepted for a lot or parcel that does not comply with the minimum lot area, width, or frontage
requirements of the zoning district or applicable use and design standards. A variance from the Board
of Zoning Appeals must be obtained prior to the submission of a Special Exception/Use Not Provided
For application.
Application Distribution for City Review
• Complete applications may be routed to City departments for review.
Staff/Applicant Meeting
• The staff may contact the applicant to schedule a meeting to discuss comments provided by reviewing
agencies, to request additional information or plan revisions, and to negotiate proffers.
Planning Commission
• Revised conceptual plans and draft proffers must be submitted prior to the Planning Commission
meeting. Proffers and conceptual plans may be revised in accordance with Staff’s recommendations,
and revisions incorporating the staff’s recommendations must be submitted prior to the Planning
Commission meeting.
• A staff report and recommendation are included in the Planning Commission packet.
• The Planning Commission meets on the 1st Wednesday after the 1st City Council meeting of the month.
• Following a public hearing on the Special Exception/Use Not Provided For Permit case, the Planning
Commission may recommend approval, approval with conditions, denial, or deferral of the application.
City Council
• A staff report containing the recommendation of the Planning Commission and Staff is sent to the City
Council prior to the meeting.
• The City Council typically hears Special Exception/Use Not Provided For Permit cases on the 4th
Monday of every month.
• Following a public hearing on the case, the City Council may vote to approve, deny, defer the
application to another meeting, or remand the application back to the Planning Commission for further
consideration.
2
ATTACHMENTS - For ALL REQUESTS you must submit the following electronically:
A fully completed signed application.
Acknowledgement of Application Fee Payment Procedure (Page 4)
A plat of the subject property, which accurately reflects the current property boundaries, is
drawn to scale, and shows existing structures. (Typically, available from the City Clerk’s
Office.)
Responses to questions on Page 5
Historic Impact Information (if any)
For applications requiring plans, please submit electronically only. No hard copies will
be accepted.
Check here if the conceptual plan will serve as the preliminary plat.
NOTE: Elevations will be required with new development.
TO THE APPLICANT:
It is the policy of the City of Salem City Council, the City of Salem Planning Commission, and City of
Salem Board of Zoning Appeals to require a property to be posted when a zoning action is being
considered. Such a posting notifies the general public of an impending action and the location being
considered.
It is incumbent on you, the applicant, to ensure the sign is in the proper location and remains there until
an action has taken place. Consequently, the procedure for posting is as follows:
1.The Community Development Staff will post the sign on your property.
2.You should check the location of the sign to make certain it is in the right place on your
property. If it is not, notify the Community Development Office as soon as possible.
3.You should check periodically to ensure the safety of the sign. If it is stolen or otherwise
harmed, notify the Community Development Office as soon as possible.
In submitting this Special Exception/Use Not Provided For Permit application, you hereby grant permission
to the agents and employees of the City of Salem to enter the referenced property for the purposes of
processing and reviewing the above application.
Should you have any questions regarding this policy, please contact a member of Community Development.
114 North Broad Street, Salem, Virginia 24153 (540) 375-3007
IMPORTANT NOTICE OF PUBLIC HEARINGS
PROPOSAL TO CHANGE USE
Notice is hereby given that a request of the property owner/petitioner of the property
described below has been filed with the City of Salem. The Planning Commission of the
City of Salem will consider this request at its meeting listed below and make a
recommendation to the City Council. The City Council of the City of Salem will also
consider this request and the recommendation of the Planning Commission at its
meeting listed below. City Council will make the final decision in this matter.
Property Owner/Petitioner:
Salem Montessori School, Inc
Location of Property:
112 Corporate Boulevard (Tax Map # 148-1-2.2)
Purpose of Request:
To revise the Special Exception Permit approved February 28, 2011 to allow the
construction of an educational facility, primary/secondary, on the property located at 112
Corporate Boulevard (Tax Map # 148-1-2.2)
The date, time, and place of the public hearing scheduled by the Planning Commission
on this request are as follows:
WEDNESDAY, MAY 10, 2023 – 7 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
The date, time, and place of the public hearing scheduled by City Council on this
request are as follows:
MONDAY, MAY 22, 2023 – 6:30 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
Additional information on this request may be obtained in the Community Development
Department, 21 South Bruffey Street, Salem, Virginia or at (540) 375-3032.
James E. Taliaferro, II
Executive Secretary
Planning Commission
Item #6C
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Public hearing on effective real estate tax rate for fiscal year 2023-
2024
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, when the total
assessed value of real property, excluding additional assessments due to new construction
or improvements to property, exceeds last year's total assessed value of real property by
1% or more, the effective tax rate increase must be calculated. The City’s real property
assessments, excluding new construction and improvements to property, increased 9.63%
over the previous year. Therefore, the City must calculate the effective tax rate increase,
advertise the effective tax rate increase and conduct a public hearing pertaining to the
effective tax rate increase. The calculated effective tax rate increase is 9.63%.
The advertisement was published in the Salem Times Register on April 20, 2023 as
required by the Code of Virginia.
STAFF RECOMMENDATION:
Conduct the public hearing. No action is required by Council at this time.
Item #6D
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to levy the following tax rates for the 2023-2024 fiscal year:
a) Real Estate tax rate of $1.20 per $100 assessed
valuation
b) Personal property tax rate of $3.40 per $100 assessed
valuation
c) Machinery and tools tax rate of $3.20 per $100
assessed valuation
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Chapter 8, Section 8.3 of the City Charter requires the City Council to annually lay a tax
levy for the ensuing fiscal year on all property, real and personal, subject to taxation for city
purposes.
State law requires a public hearing be held when the assessment increase for real estate is
in excess of 1 percent or a tax rate change is proposed in real estate, personal property or
machinery and tools tax. The 2024 reassessment increased the assessed value by more
than 1%. A public hearing was held on May 22, 2023.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution which sets the tax rates for the 2023-
2024 fiscal year.
THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 22, 2023:
RESOLUTION 1451
A RESOLUTION IMPOSING TAXES ON REAL ESTATE, TANGIBLE PERSONAL PROPERTY, MACHINERY AND
TOOLS, AND ALL LEGAL SUBJECTS OF TAXATION FOR CITY PURPOSES, INCLUDING THE PROPERTY OF
RAILROAD, EXPRESS, TELEPHONE, TELEGRAPH, WATER, HEAT (GAS), LIGHT, AND POWER COMPANIES
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that taxes be and are
hereby levied for the support of the City government for the fiscal year beginning July 1, 2023, and
ending June 30, 2024, as follows:
1. Upon all real estate and improvements thereon (not exempt from taxation by law)
within the City, there shall be and is hereby levied a tax of one dollar and twenty cents
($1.20) on every one hundred dollars ($100.00) assessed valuation thereof;
2. Upon all tangible personal property (except as hereinafter excepted), and other and
sundry legal subjects of taxation, including the property of railroad, express, telephone,
telegraph, water, heat (gas), light and power companies (not exempt from taxation by
law), there shall be and is hereby levied a tax of three dollars and forty ($3.40) on every
one hundred dollars ($100.00) assessed valuation thereof; provided, however, those
certain household goods and personal effects classified in Section 58.1-3504 of the
Code of Virginia, 1950, as amended to date, are hereby exempted from this levy.
3. Upon all machinery and tools, there shall be and is hereby levied a tax of three dollars
and twenty cents ($3.20) on every one hundred dollars ($100) assessed valuation
thereof.
This resolution shall be in full force and effect on July 1, 2023.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6E
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Resolution approving the amended Electric Rate Tariffs
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Attached is a resolution approving the amended electric rate tariffs. City staff has
calculated the power cost adjustment (PCA) that is needed for electric bills beginning on
July 1, 2023, to be $0.013126 per kilowatt hour (KW H). The electric rate tariffs have been
updated to include this PCA. These updated tariffs, if approved, will become effective for
billing on or after July 1, 2023.
STAFF RECOMMENDATION:
Staff recommends approving the attached resolution approving the updated electric rate
tariffs to be effective for all bills issued on or after July 1, 2023.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 22, 2023:
RESOLUTION 1452
WHEREAS, the City of Salem owns and operates its own electric utility, regulated by locally
elected officials of the City for the benefit of its residents and businesses; and
WHEREAS, the City of Salem electric utility provides reliable service at rates for City
residents that are competitive with other municipal utilities; and
WHEREAS, the City has adopted a "Book of Electric Rates" that provides for electric charges
and other special terms and conditions applicable to electric customers of the City; and
WHEREAS, the City intends to amend this "Book of Electric Rates" by readopting Schedule
R.S. (Codes 01), Schedule S.W.S. (Code 06), Schedule S.G.S. (Code 04), Schedule M.G.S. (Codes 05,
75), Schedule L.G.S. (Codes 09, 79), Schedule L.P.S. (Codes 50, 51), Schedule A.F.L.S. (Code 56),
Schedule O.L. (Codes 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L and 39), Schedule N.M.
(Code 88), Schedule T.S., Virginia – Street Lighting Rates, Schedule P.C.A., ADDITIONAL FEES, and
Terms and Conditions of Service; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the City's "Book of
Electric Rates" is hereby amended in compliance with the above codes and terms and
conditions, copies of which are attached, and that the rates are adopted for use on all electric
utility bills rendered on or after July 1, 2023.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Page 1 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE R.S.
(Residential Electric Service)
CODE 01
AVAILABILITY OF SERVICE
Available for electric service through one meter to individual residential customers, including rural residential customers engaged
principally in agricultural pursuits.
MONTHLY RATE
Electric Base Charge................................................. $ 8.25 per month
Energy Charge
All metered KWH.................................. $ 0.107500 per KWH
Power Cost Adjustment
All KWH…………………………... $ 0.013126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MINIMUM CHARGE
This Schedule is subject to a minimum charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated o n the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
This Schedule is available to rural and domestic customers engaged principally in agricultural pursuits where service is ta ken through
one meter for residential purposes, as well as for the usual farm uses outside of the home, but service under this Schedule s hall not be extended
to operations of a commercial nature or operations such as processing, preparing or distributing p roducts not raised or produced on the farm,
unless such operation is incidental to the usual residential and farm uses.
Normally, this Schedule is available for single phase service only. However, at the City of Salem, Virginia's option, and sub ject to the
City of Salem, Virginia's Terms and Conditions of Service relating to the extension of service, three phase service may be pro vided to individual
residences under this Schedule, when all service on such Schedule is taken through one meter and usage is fo r domestic or agricultural purposes.
Where three phase power service is required and/or where motors or heating equipment are used for commercial or industrial p urposes, the
applicable power Schedule will apply to such power service.
Page 2 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE S.W.S.
(Sanctuary Worship Service)
CODE 06
AVAILABILITY OF SERVICE
Available to the synagogue or church building in which the sanctuary or the principal place of worship is located.
MONTHLY RATE
Electric Base Charge................................................. $ 10.00 per month
Demand Charge
All KW of Billing Demand............... $ 0.00 per KW
Energy Charge
All metered KWH.................................. $ 0.10900 per KWH
Power Cost Adjustment
All KWH…………………………... $ 0.013126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during
the month by a demand meter or indicator.
MINIMUM CHARGE
This Schedule is subject to a minimum charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Auxiliary buildings of church organizations, such as classrooms, day care centers, etc., are not eligible for t his rate unless electrical
wiring is integrated to the building wiring in which the sanctuary is located and all buildings are metered through one meter .
An exemption will be granted to Sanctuary Worship Service customers whose electric service was separa ted prior to January 1, 2000
for the purpose of separating the electric service of auxiliary buildings from the electric service to the building for the p rincipal place of worship.
This exemption shall allow for a maximum of two Sanctuary Worship Service meters.
Page 3 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE S.G.S.
(Small General Service)
CODE 04
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements of 25 KW or less per month. When a customer being
served under this Schedule exceeds 25 KW per month for more than two months during the past twelve months, the customer will be placed on
the appropriate rate Schedule.
MONTHLY RATE
Electric Base Charge................................................. $13.25 per month
Demand Charge
All KW of Billing Demand............... $ 0.00 per KW
Energy Charge
All metered KWH.............................. $ 0.10300 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.013126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during
the month by a demand meter or indicator.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collecti ons Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
Page 4 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE M.G.S.
(Medium General Service)
CODE 05, 75
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements exceeding 25 KW per month for more than two months
during the past twelve months but less than 400 KW per month.
Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (05) Primary (75)
Electric Base Charge................................................. $13.25 per month $17.35 per month
Demand Charge
All KW of Billing Demand............... $ 5.20 per KW $ 4.00 per KW
Energy Charge
All metered KWH............................. $ 0.08920 per KWH $ 0.08850 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.013126 per KWH $ 0.013126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during
the month by a demand meter or indicator.
The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capac ity or
2) the customer's highest previously established monthly billing demand during the past 11 months.
The reactive demand in KVAR shall be taken each month as the single highest 15 -minute peak KVAR as registered during the month
by a demand meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge and demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 5 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE L.G.S.
(Large General Service)
CODE 09, 79
AVAILABILITY OF SERVICE
Available for general service customers with electrical capacity requirements exceeding 100 KW per month for more than two months
during the past twelve months but less than 1,000 KW per month.
Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (09) Primary (79)
Electric Base Charge................................................. $38.50 per month $75.00 per month
Demand Charge
All KW of Billing Demand............... $14.15 per KW $12.75 per KW
Energy Charge
All metered KWH.............................. $ 0.06140 per KWH $ 0.05990 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.013126 per KWH $ 0.013126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MEASUREMENT OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during
the month by a demand meter or indicator.
The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capacity or
2) the customer's highest previously established monthly billing demand during the past 11 months.
The reactive demand in KVAR shall be taken each month as the single highest 15-minute peak KVAR as registered during the month
by a demand meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge and demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in Ci ty Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 6 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
Page 7 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE L.P.S.
(Large Power Service)
CODE 50, 51
AVAILABILITY OF SERVICE
Available for general service customers with normal maximum demands greater than 1,000 KW. Each customer shall contract for a
definite amount of electrical capacity in kilowatts which shall be sufficient to meet the customer's normal maximum demand , but in no case shall
the capacity contracted for be less than 1,000 KW. The City of Salem, Virginia shall not be required to supply capacity in excess of the capacity
for which the customer has contracted. Contracts shall be in multiples of 100 KW.
MONTHLY RATE DELIVERY VOLTAGE
Secondary (51) Primary (50)
Electric Base Charge................................................. $375.00 per month $375.00 per month
Demand Charge
All KW of Billing Demand.............. $15.00 per KW $13.50 per KW
Energy Charge
All metered KWH.............................. $ 0.05820 per KWH $ 0.05820 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.013126 per KWH $ 0.013126 per KWH
Reactive Demand Charge for each KVAR of leading or
Lagging reactive demand………………………. $ 0.30 per KVAR $ 0.30 per KVAR
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
DETERMINATION OF BILLING DEMAND
The monthly billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as
registered during the month by a demand meter or indicator. The monthly billing demand established hereunder shall not be less than the greater
of: 1) 60% of the customer's contract capacity or 2) 60% of the customer's highest monthly billing demand during the prior 11 months.
The reactive demand KVAR shall be taken each month as the highest single 15-minute peak in KVAR as registered during the month
by a KVAR meter or indicator.
Billing demands shall be rounded to the nearest tenth of a KW and KVAR.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge, demand charge and reactive demand charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 8 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE A.F.L.S.
(Athletic Field Lighting Service)
CODE 56
AVAILABILITY OF SERVICE
Available for general service for outdoor lighting and incidental use with electrical capacit y requirements exceeding 25 KW, through
one meter for athletic fields sponsored by public schools, communities, civic organizations or other public institutions.
MONTHLY RATE DELIVERY VOLTAGE
Secondary or Primary (56)
Electric Base Charge................................................. $14.25 per month
Energy Charge
All metered KWH............................. $ 0.11750 per KWH
Power Cost Adjustment
All KWH…………………………… $ 0.013126 per KWH
POWER COST ADJUSTMENT:
The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by
reference.
MINIMUM CHARGE
This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived
from application of the energy charge.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indic ated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
TERM
12 months
SPECIAL TERMS AND CONDITIONS
See Terms and Conditions of Service.
TERM OF CONTRACT
See Terms and Conditions.
Page 9 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE O.L.
(Outdoor Lighting)
CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39,
AVAILABILITY OF SERVICE
Available for outdoor lighting to individual customers located outside areas covered by municipal street lighting systems.
MONTHLY RATE
A. Overhead Lighting Service
For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, luminaire and
upsweep arm not over 6 feet in length, and shall mount same on an existing wood distribution pole by the City of Salem, Virgi nia which can be
connected to existing secondary facilities by one span of not over 150 feet.
Initial
Code Wattage Lumens Type of Lamp KWH Total
(07) 100 9,500 H.P. SODIUM 40 $10.50
(07L) 50 5,000 LED 18 $10.50
(08) 250 30,000 H.P. SODIUM 105 $14.75
(08L) 96 13,000 LED 35 $14.75
(31) 250 (Flood) 28,500 H.P. SODIUM 105 $15.25
(32) 400 (Flood) 50,000 H.P. SODIUM 167 $19.50
(32L) 186 28,000 LED 67 $19.50
(33) 400 (Flood) 36,000 METAL HALIDE 158 $19.50
(34) 1000 (Flood) 110,000 METAL HALIDE 378 $40.00
(34L) 550 65,000 LED 198 $40.00
Additional Facilities
Where additional facilities are requested, the customer shall pay in advance the total installation cost of such additional facilities extending from
the nearest or most suitable pole of the City of Salem, Virginia to the point designated by the customer.
B. Post-Top Lighting Service
For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, post-top luminaire
and installation (the type and height of which will be consistent with the City of Salem, Virginia’s cons truction standards), including
underground wiring for a distance of 30 feet from the City of Salem, Virginia’s existing secondary facilities.
Initial
Code Wattage Lumens Type of Lamp KWH Total
(37) 70 5,800 H.P. SODIUM 29 $15.75
(38) 150 22,000 H.P. SODIUM 59 $16.50
(38L) 116 11,000 LED 42 $16.50
(39) 86 4,350 LED 28 $22.00
SPECIAL TERMS AND CONDITIONS
When new facilities in addition to those specified above are to be installed by the City of Salem, Virginia, the customer will, in addition to the
above monthly charge, pay in advance the installation cost of such facilities.
Standard post heights for post top lighting are 8', 10', 12' and 14' mounting height. 12' and 14' post are only available within a distance of 10'
from a public road.
Page 10 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE O.L.
(Outdoor Lighting)
CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39,
(continued)
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Str eet, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bi ll. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial serv ice will be added to the bill for any payment not
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment.
HOURS OF LIGHTING
All lamps shall burn from one-half hour after sunset until one-half hour before sunrise, every night and all night.
TERM
12 months
Page 11 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE N.M.
(Net Metering Rider)
Code 88
AVAILABILITY OF SERVICE
Available for new or existing customers who take standard service from the City, own and operate an eligible renewable energy
generator designed to operate in parallel with the City’s system and who request to connect to the City’s system. Net metering customers must
take service under one of the standard rate schedules.
CONDITIONS OF SERVICE
1. For purposes of this Schedule, an eligible renewable energy generator is an electrical generating facility which complies with all of the
following requirements:
a.) has a capacity less than or equal to 10 kW for customers taking servi ce under rate code 01, and not more
than 500 kW for customers taking service under rate codes 04, 06, 05, 75, 09, 79, 50, or 51;
b.) uses solar or wind as its total energy source;
c.) is owned and operated by the customer and is located on the customer’s premises at the customer’s service location;
d.) is designed and installed to operate in parallel with the City’s system without adversely affecting the operation of
equipment and service of the City and its customers and without presenting safety hazards to City and customer
personnel; and
e.) is intended primarily to offset all or part of the customer’s own electricity requirements.
2. Renewable energy generator equipment and installations shall comply with all applicable safety and performance standards of the
National Electrical Code. The equipment and installation shall comply with UL 1741 and IEEE 1547 standards for grid-tie operation.
3. All customers wanting to connect a renewable energy generator to the City’s electric system shall contact the Electric Department and
the Building Inspector’s Office to provide connection details and get the appropriate permits.
4. For renewable energy generators with an alternating current capacity of greater tha n 25 kW, some additional requirements may need
to be met:
a.) electric distribution facilities and customer impact limitations – a review of existing facilities and expected impacts to
power quality may be required;
b.) secondary and service limitations – a review of existing secondary and service equipment may be required;
c.) protection schemes – a review of the generator protective scheme and the coordination with the distribution protection.
5. The City shall have the right to inspect and test the renewable energy generator equipment and installation prior to interconnection.
The City also reserves the right to conduct additional tests and inspections and install additional equipment or meters at any time
following interconnection. If such tests indicate adverse effects on the City’s electric system, the customer shall be required to correct
the problem in a timely manner. If the problem is not satisfactorily corrected, the City reserves the right to disconnect customer’s
service.
6. The customer is solely responsible for all equipment and installation costs of the renewable energy generator facility. The City shall
not be liable for any damages to renewable energy generator equipment arising from the interconnection to th e City’s
distribution system including, but not limited to, lightning, outages, or voltage regulation.
7. The renewable energy generator installation must have a visibly open, lockable, manual disconnect switch which is accessible by the
City and clearly labeled.
MONTHLY CHARGES
All monthly charges shall be in accordance with the standard billing schedule under whic h the customer takes service. Such charges
shall be based on the customer’s net energy for the billing period, to the extent that the ne t energy exceeds zero. If the customer’s net energy for
the billing period is zero or negative, the customer shall pay only the charges from the standard rate schedule not based on energy consumption
(kWh). The customer shall receive no compensation from the City for excess generation (“negative net energy”) during the billing period. The
negative net energy will be carried forward and credited against positive energy usage in subsequent billing periods.
Negative net energy is not transferable, and the customer shall receive no compensation from the City for any negative net energy
upon termination of service from the City.
Page 12 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE T.S.
(Temporary Service)
AVAILABILITY OF SERVICE
Available for lighting and general service for a limited duration, where capacity is available, to nonpermanent installations such as
construction projects, transient uses such as traveling shows, fairs, exhibitions, outdoor or indoor entertainment, seasonal installations, or under
other circumstances where the City of Salem, Virginia has reason to believe that the facilities installed will not be used for a permanent supply of
electricity. Temporary service shall be provided through its own separately metered delivery point.
OWNERSHIP OF FACILITIES
All facilities necessary for service, including fixtures, controls, poles, transformers, secondaries, lamps and other appurten ances, shall
be owned and maintained by the City of Salem, Virginia. All service and necessary maintenance will be performed only during the regular
scheduled working hours of the City of Salem, Virginia. The City of Salem, Virginia shall be allowed 48 hou rs after notification by the customer
to replace all burned-out lamps.
TERM OF CONTRACT
Variable
SPECIAL TERMS AND CONDITIONS
See Terms and Condition of Service
A deposit equal to the full estimated amount of the bill and/or construction costs under this Schedule may be required at the option of
the City of Salem, Virginia.
The customer will be required to pay an additional charge equal to the total cost of installation, connection, disconnection, and
removal of the facilities required to serve the temporary load.
MONTHLY RATE
Temporary service will be supplied only under the City of Salem, Virginia's Tariff Schedules S.G.S., M.G.S ., and L.G.S. when the
City of Salem, Virginia has available unsold capacity.
PAYMENT
Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem,
Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in
the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment n ot
received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment.
MINIMUM CHARGE
The same minimum charges as set forth applicable to the Schedule under the Schedule under which temporary servic e is supplied
shall be applicable to such temporary service and in no case shall the minimum charge be less than one fu ll monthly minimum charge under such
schedule.
NON-RECOVERABLE COST OF TEMPORARY SERVICE
Charges for temporary service installations are based on the estimated non-recoverable costs of installing and removing the necessary
facilities to render electric service. In addition, the customer receiving service will pay the cost of energy which will be billed on the applicable
tariff.
Metering:
Secondary metering, single phase, self contained $60.00
Secondary metering, single phase, with current transformer $250.00
Secondary metering, three phase, self contained $75.00
Line Extensions (transformers not included):
1 pole tap, single phase $500.00
2 pole tap, single phase $750.00
Transformers – Single Phase:
37.5 kVA $250.00
75 kVA $300.00
Page 13 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE T.S.
(Temporary Service)
(continued)
Notes:
Where installation involves a transformer and a one or two pole tap, the charge for the transformer and metering should be added to
the charge for the line to determine the total non-recoverable cost to be charged to the customer.
Where line extensions in excess of two poles and transformer installations in excess of 75 kVA are required, estimates will be secured
from the Electric Department before non-recoverable costs are quoted to the customer.
No money for clearing right-of-way is included in line estimates. This should be added to costs if applicable.
Estimates include money for surveying and engineering expense.
Page 14 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
Virginia - Street Lighting Rates
AVAILABILITY OF SERVICE
Available for lighting service sold for the lighting of public streets, public highways and other public outdoor areas in municipalities
and political subdivisions where such service can be supplied from the existing general distribution system.
MONTHLY RATE
A. Overhead Service on Existing Secondary Distribution Facilities
KWH / Month Cost / Month
High Pressure Sodium
100 watt 40 $ 8.50
250 watt 103 $15.00
400 watt 167 $20.00
LED
40 Watt 15 $8.50
96 Watt 35 $15.00
183 Watt 66 $20.00
B. Service on City of Salem, Virginia owned Standard Metal, Concrete, or Ornamental Poles, or Wood Poles Served from
Underground Distribution
KWH / Month Cost / Month
High Pressure Sodium
100 watt 40 $18.60
150 watt 59 $20.90
250 watt 103 $25.00
400 watt 167 $30.00
LED
40 Watt 15 $18.60
116 Watt 42 $20.90
96 Watt 35 $25.00
183 Watt 66 $30.00
Downtown
51 Watt Overhead 19 $59.00
55 Watt Post Top (2 fixtures per pole) 40 $112.40
SPECIAL TERMS AND CONDITIONS
Decorative and other non-standard fixtures and/or poles are not included in the standard street lighting rate but may be installed at the
option of the City of Salem, Virginia.
Page 15 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
SCHEDULE P.C.A.
(Power Cost Adjustment)
APPLICABILITY
This clause is applicable to and becomes a part of each electric rate schedule in which reference is made to Schedule W.P.C.A.
FORMULA
The amount charged for each kWh of energy sold by the City of Salem may be increased in accordance with the following:
Where:
PCA = Power cost adjustment factor; provided, however, that such factor shall not be less than zero.
C = The estimated total cost of power in dollars to be purchased by the City of Salem for the twelve-month period.
P = The estimated total kilowatt-hours to be purchased by the City of Salem for the twelve-month period.
S = The estimated total kilowatt-hours to be sold by the City of Salem for the twelve-month period.
B = The average cost of wholesale power per kilowatt-hour purchased by the City of Salem which is recovered in the City of
Salem's retail rate schedules, currently $0.074034.
The PCA factor will be computed according to the above formula for a twelve-month period beginning July of each fiscal year.
Should it appear at any time during the twelve-month period that continued use of the PCA factor then in effect for the remainder of the twelve-
month period will result in a substantial under recovery of the power cost, the City of Salem may modify the existing PCA fac tor to recover the
applicable power cost more accurately. However, the PCA factor will not be less than zero.
Power cost and kilowatt-hours used in the above formula may exclude such quantities applicable to certain customers billed under
rate schedules not subject to the PCA factor.
S
PxBCPCA
Page 16 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
ADDITIONAL FEES
MISCELLANEOUS
Reconnection Charge for Non-payment $25.00
$75.00 after hours or on weekends
$250.00 Commercial, Fraudulent, or Denial of Access*
Meter Check for Accuracy $50.00*
* Deposit required. See Terms and Conditions below.
POLE ATTACHMENT FEES AND OTHER CHARGES
Annual Pole Attachment Fee $29.38 per attachment per year
One-time License Agreement Fee $1,000
Permit Application Fee $25.00 per pole per application
Unauthorized Attachment Penalty Fee 5 times annual fee per occurrence, for residential service drop
10 times annual fee per occurrence, for all other
Failure to Abandon or Remove Facilities Penalty ¼ annual rate per day per pole
Page 17 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
TERMS AND CONDITIONS OF SERVICE
APPLICATION
A copy of the Rate Schedules and Standard Terms and Conditions under which service is to be rendered to the customer will be
furnished upon request at the City of Salem, Virginia's office. The customer shall elect the Schedule upon which his application for service shall
be based.
A written agreement may be required from each customer before service will be commenced. A copy of the agreement will be
furnished to the customer upon request.
When the customer desires delivery of energy at more than one point, a separate agreement will be requ ired for each separate point of
delivery. Service delivered at each point of delivery will be billed separately under the applicable Schedule.
PAYMENTS
Meters will be read monthly, except that readings may be estimated on occasion as necessary. All initial and final bills will be based
on actual meter readings.
Bills will be rendered by the City of Salem, Virginia to the customer monthly in accordance with the Schedule selected applicable to
the customer's service, with the following exception:
Year-round residential customers shall have the option of paying bills under the City of Salem, Virginia's equal payment
plan (Budget Plan), whereby the total service for the succeeding 12-month period is estimated in advance, and bills are rendered
monthly on the basis of one-twelfth of the 12-month estimate. The City of Salem, Virginia may at any time during the 12-month
period adjust the estimate so made, and the bills rendered in accordance with such estimate, to conform more nearly with the actual
charges for service being experienced. The normal equal payment period will be 12 months, commencing in any month selected by
the City of Salem, Virginia, but in those cases where billing is commenced during a month which leaves less than 12 months until the
beginning of the next normal equal payment period to which the customer is assigned, payments shall be calculated on the basis of
the months in such period.
In case the actual charges for the service used during any equal payment period exceeds the bills as rendered on the equal
payment plan, the amount of such excess shall be paid by the customer on or before the due date of the bill covering the last month of
the equal payment period in which such excess appears. In case the actual charges for the service used during the equal payment
period is less than the amount paid under the equal payment plan during such period, the amount of such overpayment shall, at the
option of the City of Salem, Virginia, either be refunded to the customer or credited on the cus tomer's last bill for the period.
If a customer fails to pay bills as rendered on the equal payment plan, the City of Salem, Virginia shall have the right to
withdraw the plan with respect to such customer and to restore the customer to billing as provided for in the applicable Schedules, in
addition to any other rights which the City of Salem, Virginia may have under such Schedules in case of arrearage in the payment of
bills.
All bills are payable at the business offices or authorized collection agencies of the City of Salem, Virginia within the time limits
specified in the Schedule. The word "month" as used herein and in the Schedules is hereby defined to be the elapsed time bet ween two
successive meter readings approximately thirty (30) days apart. In the event of the stoppage of or the failure of any meter to register the full
amount of energy consumed, the customer will be billed for such period on an estimated consumption ba sed upon his use of energy in a similar
period of like use, and the customer shall pay to the City of Salem, Virginia such estimated amount.
Where indicated on the applicable tariff schedule, a delayed payment charge, indicated on the appropriate rate sch edule, will be
applied to any outstanding account balances, excluding local consumer utility taxes, not received by the City of Salem, Virginia by the date
indicated in the payment provision of the applicable tariff schedule.
INSPECTION
It is in the interest of the customer to properly install and maintain his wiring and electrical equipment, and the customer shall at all
times be responsible for the character and condition thereof. The City of Salem, Virginia is not required to inspect such wiring and electrical
equipment, and in no event shall the City of Salem, Virginia be responsible therefor or liable for any damages to person or property caused by
such wiring or equipment.
Where a customer's premises are located in a municipality or other govern mental subdivision where inspection laws or ordinances are
in effect, the City of Salem, Virginia may withhold furnishing service to new installations until it has received notification from the appropriate
governmental official that the inspection laws or ordinances have been complied with.
SERVICE CONNECTIONS
The City of Salem, Virginia shall, when requested to furnish service, designate the location of its service connection. The customer's
wiring shall, except for those cases listed below, be brought outside the building wall nearest the City of Salem, Virginia's service wires so as to
be readily accessible thereto.
Contact the City of Salem, Virginia Electric Department about service connection requirements for different applications.
All inside wiring shall be grounded in accordance with the requirements of the Nation al Electrical Code or the requirements of any
local inspection service authorized by a state or local authority.
When a customer desires that energy be delivered at a point or in a manner other than that designated by the City of Salem, Virginia,
the customer shall pay the additional cost thereof.
Page 18 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
TERMS AND CONDITIONS OF SERVICE
(continued)
RELOCATION OF CITY OF SALEM, VIRGINIA'S FACILITIES AT CUSTOMER'S REQUEST
Whenever, at the customer's request, the City of Salem, Virginia facilities located on the customer's premises are relocated to suit the
convenience of the customer, the customer may be required to reimburse the City of Salem, Virginia for the entire cost incurred in maki ng such
relocation.
LOCATION AND MAINTENANCE OF CITY OF SALEM, VIRGINIA'S EQUIPMENT
In order to provide service to the customer, the City of Salem, Virginia shall have the right to construct its poles, lines and circuits on
the property or within the buildings of the customer at a point or points convenient for such purpose. The customer shall provide suitable space
for the installation of necessary measuring instruments so that such instruments will be protected from injury by the elements or through th e
negligence of deliberate acts of the customer, its agents and employees.
USE OF ENERGY BY CUSTOMER
The Tariff Schedules for electric energy included in this tariff are classified by the character of use of such energy and are not
available for service except as provided therein.
A customer may not change from one Schedule to another during the term of the contract except with the consent of t he City of
Salem, Virginia.
The service connections, transformers, meters and appliances supplied by the City of Salem, Virginia for each customer have a
definite capacity and no additions by any customer other than residential customers receiving service under Tariff Schedule RS to the equipment,
or load connected thereto, shall be allowed, except with the consen t of the City of Salem, Virginia.
The customer shall install only motors, apparatus or appliances which are suitable for operation in connection with the character of
the service supplied by the City of Salem, Virginia and which shall not be detrimental t o such service, The electric power shall not be used in
such a manner as to cause unwarranted voltage fluctuations or disturbances in the City of Salem, Virginia's transmission or distribution system.
The customer shall make no attachment of any kind wha tsoever to the City of Salem, Virginia's lines, poles, crossarms, structures or
other facilities without the express written consent of the City of Salem, Virginia.
All apparatus used by the customer shall be designed, maintained and operated so as to sec ure the highest practicable commercial
efficiency and power factor and the proper balancing of phases. Motors which are frequently started or which are arranged for automatic control
shall be designed in a manner which gives maximum starting torque with minimum current flow, and shall be equipped with controlling devices
approved by the City of Salem, Virginia. The customer shall notify the City of Salem, Virginia of any significant increase or decrease in the
customer's connected load.
The customer shall not be permitted to operate his own generating equipment in parallel wit h the City of Salem, Virginia's service,
except with the express written consent of the City of Salem, Virginia.
VOLTAGE
For electricity supplied for residential service in urban areas, the City of Salem, Virginia shall endeavor to supply voltages such that
variation from nominal voltage to minimum voltage will not be more than 5% of the nominal voltage, and the variation from nominal voltage to
maximum voltage will not be more than 5% of the nominal voltage.
The City of Salem, Virginia shall not be responsible for variations in voltage in excess of those specified above arising from causes
beyond the control of the City of Salem, Virginia.
METER ACCURACY AND TESTS
The customer shall pay the City of Salem, Virginia a fee as defined in City of Salem Fee Schedule for each test requested by the
customer. The deposit shall be refunded only if the percentage registration of the meter exceeds 102%. The customer will be refunded based on
the meter error for that customer’s previous 12 monthly bills.
If the customer has been incorrectly billed because of errors other than meter accuracy, the City of Salem, Virginia shall estimate the
electricity used during the previous 12 months of incorrect registration based on all known relevant facts. If the customer has been over-billed,
their refund will be based on that estimated consumption. If the customer has been under-billed, the error will be corrected and there will be no
true-up billing.
DENIAL OR DISCONTINUANCE OF SERVICE
Except as may be otherwise provided by law, the City of Salem, Virginia reserves the right to refuse to serve any applicant for service,
or to discontinue to serve any customer after ten days' notice in writing, if the applicant or customer is indebted to the City of Salem, Virginia for
any service previously rendered at any location; provided, however, that no such notice shall be given where any emergency exists or where
fraudulent use of electricity is detected. The City of Salem, Virginia may refuse to provide service to any applicant if in the City of Salem,
Virginia's reasonable judgment the applicant's installation of wiring or electrical energy consuming equipment is regarded as dangerous or
creating a hazardous condition or is of such condition that satisfactory service cannot be provided.
The City of Salem, Virginia reserves the right to discontinue service to any customer for failure to provide and maintain adequate
security for the payment of bills as requested by the City of Salem, Virginia, for failure to comply with these Terms and Conditions of Service or
to prevent fraud upon the City of Salem, Virginia.
Any discontinuance of service shall not terminate the contract between the City of Salem, Virgini a and the customer, nor shall it
abrogate any minimum charge which may be effective.
Page 19 of 19
City of Salem Virginia
Effective July 1, 2023 Print date 5/15/2023
TERMS AND CONDITIONS OF SERVICE
(continued)
RECONNECTION CHARGE
In cases where the City of Salem, Virginia had discontinued service as herein provided for, the custom er shall pay the City of Salem,
Virginia a reconnection charge prior to the City of Salem, Virginia's reconnection of the service. Except as set forth below, the reconnection
charge for residential or small general service customer shall be as defined in City of Salem Fee Schedule. For all other customers the charge
shall be the actual cost of making the reconnection, with a minimum of $250.00. In addition, the City of Salem, Virginia may, at its option,
require a deposit from the customer prior to reconnecting the service. The reconnection charge for all customers, where service has been
disconnected for fraudulent use of electricity or where access to the meter has been denied, will be the actual cost of the reconnection, with a
minimum of $250.00.
TERM OF CONTRACT
Customer’s may at the City of Salem, Virginia’s discretion be required to contract for capacity.
Contracts under this Schedule will be made for an initial period of not less than one (1) year and shall continue thereafter until either
party has given six (6) months written notice to the other of the intention to terminate the contract. The City of Salem, Virginia will have the
right to make contracts for initial periods longer than one (1) year.
A new initial contract will not be required for existing customers who increase their contract requirements after the original initial
period, unless new or additional facilities are required.
DELIVERY VOLTAGE
The standard nominal distribution service voltages within the City of Salem, Virginia service area are:
Secondary Primary
Single Phase Three Phase
120/240 volts 12.47/7.2 KV
120/208 volts
Three Phase
120/208 volts
120/240 volts
277/480 volts
Item # 6F
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider the adoption of Resolution 1453 regarding the Book of
Rates and Fees for 2023-2024
SUBMITTED BY: Angela A. Sellers, Process Improvement/Business Efficiency
Director
SUMMARY OF INFORMATION:
The Book of Rates and Fees are adopted each fiscal year along with the budget.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommendation is to review and adopt Resolution 1453 amending the Book of Rates
and Fees for the 2023-2024 fiscal year.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 22, 2023:
RESOLUTION 1453
WHEREAS, the City of Salem establishes rates and fees, regulated by the Code of Virginia, Salem
City Code and locally elected officials of the City for the benefit of its residents and businesses;
and
WHEREAS, the City will provide reliable services at rates and fees for city residents and
businesses that are competitive with other municipal entities; and
WHEREAS, Rates for taxes are approved in a separate resolution by the local elected officials,
THERFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the City’s “Book of
Rates and Fees” is hereby amended to compliance with the above codes and terms and
conditions, copies of which are attached, and that the rates and fees are adopted for use on
services rendered on or after July 1, 2023.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Reneé F. Turk -
ATTEST:
________________________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
1
BOOK OF RATES AND FEES
Fiscal Year 2023-2024
CITY OF SALEM, VIRGINIA
114 N. Broad St.
Salem, Virginia 24153
2
City of Salem, Virginia -Book of Rates and Fees
Administrative Collection Fee
Admissions and Amusement Tax
Adoption Fee
Amplification Permit Fee
Annual Pole Attachment Fees
Asbestos Removal Permit Fee
Athletic Program Fees
Bank Franchise Tax (Bank Stock Tax)
Board of Building Code Appeals Fee
Board of Zoning Appeals-Variance Fee
Boarding Fee
Boundary Line Adjustments or Vacation of Interior Lot Lines Fee
Bridge - Overweight Permit
Building Permit Fees
Bulk Collection
Business License Fees
Business License Refund Request
Certificate of Occupancy Fee
Charge for Copies-Commissioner of the Revenue
Chicken Permit Fee
City Cigarette Tax
City Code and Supplements
Commencing Work Without a Permit Fee
Communication Sales and Use Tax
Concealed Weapon Fee
Copies of Forms and Map Fees-Registrar
Copy of Business List Fee-Commissioner of the Revenue
Copy of Map Fees-Engineering
Courthouse and Jail Maintenance Fee
Courthouse and Security Assessment Fee
Credit for Water Leakage
Debt Setoff Collection Fee
Demolition Permit Fee
Dog and Cat License Tag Fee
Driveway/Curb Cut Permit Fees
EMS Fees
East Hill Cemetery Fees
Electric Rates
Electrical, Plumbing, Mechanical, Sign, L.P. Gas and Cross Connection Permit Fees
Electronic Summons System Fee
Elevator Inspection Fee
Erosion and Sediment Control Plan Review Fee
Exemption for Disabled Veterans, Surviving Spouse, and Surviving Spouse of Members of the Armed Forces Killed in Action
FIOA (Freedom of Information Act)
Facility Rental Fees-Parks and Recreation
Farmer's Market Rental Fees
Fingerprint Fee
Fire Alarm System Permit Fee
Fire Hydrant Connection Fee
Fire Meter Rates
Fire/EMS/Rescue Squad Incident Report Fee
Fireworks Permit Fee
Fireworks Retail Sales License Fee
Flood Plain Determination
Going Out of Business Sales Permit Fee
Gold Permit Fee
Home Occupation Permit Fee
Inmate Processing Fee
3
Inoperative Motor Vehicles (Junk Cars)
Interest on Judgements
Land Disturbing Fee
Leaf Removal
Library Fees and Charges (Other)
Library Fees for Damaged or Lost Material
Library Fines
Local Consumption Tax
Local Use Tax
Machinery and Tools Personal Property Tax
Manufactured Home Park Operation Permit
Meter Check for Accuracy Fee
Meter Re-Read Fee
Miscellaneous Sewer Fees
Miscellaneous Water Fees
Mobile Home Tax
Nuisance Fees
Occupancy Inspection Fee
Parking Ticket Fines
Patch Gas Cut Fee
Penalty and Interest on Personal Property Tax
Penalty and Interest on Real Estate Tax
Personal Property Tax
Plan Review for Residential and Commercial Fees
Plan Review with a Stormwater Plan Fee
Planned Unit Development Fee (PUD)
Police Verification Report Fee
Prepared Food and Beverage Tax (Meals Tax)
Probate Tax
Public Right of Way Use Fees
Public Service Corporation Local Tax
Public Vehicle Fees (Taxicabs and for Hire Vehicles)
Re-Inspection Code Compliance Fee
Real Estate Tax Rate
Reconnect Fee for Nonpayment-Utilities
Recordation Tax
Recreation Program Fees
Refund of Permits
Reimbursement of Expenses Incurred in Responding to Certain Traffic Incidents
Return Check Fee
Rezoning Fee
Right of Way Permit Fee
Sales and Use Tax
Scrap Metal Dealer Permit Fee
Security Deposit for Utilities
Senior Center Fees
Services fees for Courts
Sewer Availability Fees
Sewer Connection Fees
Sewer Non-User Fees
Sewer Rates
Sewer Unmetered Fees
Short Term/Daily Rental Tax
Sidewalk Dining Permit
Site Plan Approval Review Fee
Site Plan Re-Review Fee-Planning
Special Events-Parks and Recreation
Special Exception Permit Fee
Special Regulatory Tax-State
State Consumption Tax
4
Stormwater Appeal Fee
Street and Alley Vacating Review Fee
Subdivision Plan Copy Fee-Engineering
Subdivision Plan Review Fee
Tax Freeze for the Elderly and Disabled on Real Estate Taxes
Taxicab Service Charge
Technology Fee
Temporary Electric Inspection Fee
Temporary Service Fees (Electric)
Tent and Membrane Structures Over 900 Square Feet Permit Fee
Tipping Fee
Towing of Abandon or Stopped Vehicles
Transient Lodging Tax (Lodging Tax)
Trash Service/Dumpster Fees
Use Not Provided for Permit Fee
Utility License Tax
Utility Service Late Payment Fee
Utility Service Tax-Local
Utility Service Turn On Fees
Vehicle License Fee (VLF)
Vehicle Registration Withholding Program Fee
VIP Parking Fee-Civic Center
Virginia Stormwater Management Program Fees (VSMP Fees)
Water Availability Fees
Water Connection Fees
Water Non-User Fee
Water Rates
Yard Sale/Garage Sale Permit Fee
Zoning Certification Letter Fee
Zoning Ordinance
Zoning Permit Fee
5
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER
TREASURER FEES
ADMINISTRATIVE COLLECTION FEE
Assessing Department:
Treasurer
Collecting Department:
Treasurer
Description:
The fee is to cover administrative costs of collection which is imposed upon the person
or persons owing delinquent taxes or other charges. There is further imposed upon a
person or persons owing delinquent taxes or other charges an attorney's or collection
agency's fees, actually contracted for, not to exceed 20% of the taxes or other charges
so collected. Any Administrative fee shall be in addition to all penalties and interest.
Rates or Fees Amount
The Administrative Collection fee is collected subsequent to 30 or more days after
notice of delinquent and the fee is 30.00$
The Administrative Collection fee is collected subsequent to judgement and the fee is 35.00$
Legal Authorization:
Ordinance, Effective date: (07-22-2010)
Salem City Code, Chapter 82, Article I, Section 82-5.1
Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-3919; 58.1-
3958
6
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
ADMISSIONS AND AMUSEMENT TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Admissions Tax is a tax based on admission charges. An admission charge is the charge made for
each admission to any amusement or entertainment, exclusive of any federal tax, but including a
charge made for season tickets, whether obtained by contribution or subscription, and including a
cover charge or a charge made for the use of seats or tables, whether reserved or otherwise, and
for similar accommodations in the city.
Types of events on which this tax shall be levied include, but are not limited to, civic centers,
stadiums, sports events, lectures, fairs, swimming pools, musical performances, theaters, roller
skating rinks, dances, etc. *Non-profit organizations are not exempt from collecting of the
admissions tax. The Admissions Tax is paid by the person purchasing the ticket, not the
organization.
Rates or Fees Amount
The Admission Tax rate is
7% of the
amount paid for
the admission
to any place of
amusement or
entertainment
Due Date: The last day of the month following the month in which taxes were collected by the
consumer. Filing and payment can be performed online at
https://laserfiche.salemva.gov/Forms/FileAT. If mailing please remit tax and Admission Tax form
to City of Salem Commissioner of The Revenue PO Box 869 Salem VA 24153. Checks can be made
out to City of Salem Treasurer.
Penalty for late payment: Shall in no case exceed the amount of the tax assessable.
10% the first
month, 5% for
each month
thereafter, up
to a maximum
of 25% or
$10.00
whichever is
greater
Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually
In the case of a false or fraudulent return with intent to defraud the city of any tax due under this
article, a penalty of 50 percent of the tax shall be assessed against the person required to collect
such tax.
Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of
the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation
shall not relieve such person from the payment, collection, or remittance of the Admissions Tax.
Legal Authorization:
Ordinance, Effective dates: (11-24-2016); (07-07-2016); (02-09-1981); (07-01-1979)
Resolutions: 1253 (07-01-2014 Budget Resolution)
Salem City Code, Chapter 82, Article VII, Section 82-206-218
Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 5, Section 58.1-3817; Title 58.1, Subtitle
III, Chapter 39, Article 2, Section 58.1-3916
7
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE/ANIMAL CONTROL FEE
ADOPTION FEE
Assessing Department:
Animal Control
Collecting Department:
Treasurer
Description:Animals adopted from the City of Salem Animal Shelter has an adoption fee, but a
certificate for having the animal spayed or neutered is issued to the owners. The
procedure needs to be complete within 30 days of adoption.
Rate or Fee Amount
The fee for Adoption is 30.00$
Legal Authorization:
Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 6, Section 3.2-6546
8
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
AMPLIFICATION PERMIT FEE
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
The Code of the City of Salem (Section 30-2) requires the issuance of a permit prior to
any person operating or controlling or causing to be used, operated or controlled any
loudspeaker or other mechanical device, apparatus, machine or instrument of any
nature or kind whatsoever whereby the human voice or music is intensified or
amplified. Approval of and subsequent issuance of a permit for amplification in no
way relieves or exempts the permit holder(s) from accountability for the observance
of city ordinance regulating noise.
Amplification Permit can be found on the City of Salem Police Department website:
www.salemva.gov.
Rate or Fee Amount
The fee for an Amplification Permit is No Charge
The following stipulations apply: a) the volume of such equipment utilized for
amplification will be kept to a level so as not to create a nuisance or disturb people of
reasonable sensibilities and, b) this permit can be revoked at any time by the Chief of
Police or his duly appointed representative.
Legal Authorization:
Salem City Code, Chapter 30, Article I, Section 30-2
9
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC
UTILITY FEES
ANNUAL POLE ATTACHMENT FEES
Assessing Department:
Electric
Collecting Department:
Utility Collections
Description:
Companies requesting to install communications lines in the City of Salem need to
contact the City Attorney to begin the process of applying for a Right-of-Way Use
Agreement.
To attach to City-owned poles, a separate Pole Attachment Agreement must also be
signed by the applicant and the City.
Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use fee.
See the City of Salem Electric Department website under Rates, for more details:
www.salemva.gov
Rates or Fees Amount Amount
The Annual Pole Attachment Fees are as follows:
Annual Pole Attachment Fee
$29.38 per
attachment per
year
One-time License Agreement Fee $1,000.00
Permit Application Fee
$25.00 per pole
per application
Unauthorized Attachment Penalty Fee
5 times annual
fee per
occurrence, for
residential
service
10 times annual fee
per occurrence, for
all other
Failure to Abandon or Remove Facilities Penalty
1/4 annual rate
per day per pole
Pole Attachment Fees are subject to review and change
Legal Authorization:
Resolutions for Electric Book of Rates: 1386 (07-01-2020); 1270 (07-01-2016); 1230 (07-
01-2013); 1204 (07-01-2012); 1185 (07-01-2011); 1161 (07-01-2010); 1141 (09-01-2009)
Salem City Code, Chapter 90, Article II, Division 3, Section 90-279
10
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
ASBESTOS REMOVAL PERMIT FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
An Asbestos Removal Permit is required on Commercial structures, per 1985
construction, to certify whether there is asbestos or not. Permit fee is based on
estimated cost of removal.
Rates or Fees Amount
Asbestos Removal Permit fee is based on estimated cost of removal. See the
Community Development Department website for the Building Permit fees:
www.salemva.gov
Zoning Permit 25.00$
2% State levy must be added to all permits issued.
A Technology Fee will be assessed on this permit
2% of
Permit Cost
Legal Authorization:
Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide
Building Code
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) Zoning Permit Fee; 976 (07-01-
2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 386 (09-
01-1974) adopted fees; (02-25-1974) adopted the Southern Standard Building Code
State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08-
2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1%
Salem City Code, Chapter 18, Article II, Section 18-36; Chapter 106, Article V, Section
106-506
Code of Virginia, Title 54.1, Subtitle III, Chapter 5, Article 1, Section 54.1-503 (Identify
presence of asbestos)
83
11
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
PARKS AND RECREATION
PARKS AND RECREATION FEES
ATHLETIC PROGRAM FEES
Assessing Department:
Parks and Recreation
Collecting Department:
Treasurer
Description:
The City of Salem Parks and Recreation department offers a full schedule of
adult and youth team sports.
Rates or Fees Amount
The Athletic Program fees are as follows:
Adult Team Softball $350.00 per Team
Adult Team Touch Football $400.00 per Team
Adult Team Basketball $350.00 per Team
Youth Baseball/Softball $40.00 per participant
Youth Football $40.00 per participant
Youth Girls/Boys Soccer $40.00 per participant
Youth Girls/Boys Basketball $40.00 per participant
Youth Cheerleading $40.00 per participant
Parks and Recreation Participation Fee - Non-resident/tuition students only per
sport $50.00 plus the participation fee of $40.00 for the sport chosen.$90.00 per participant
Late Registration for all Youth Sports $25.00
Great Beginnings Instructor Fee
Youth Summer Camps-Baseball, Basketball, Cheerleading, Football, Lacrosse,
Soccer, Softball, Tennis and Volleyball $10.00 per participant
Taliaferro Complex Facility Fee-Tickets equal to or greater than $8.01 $1.00
Taliaferro Complex Facility Fee-Tickets equal to or less than $8.01 $0.50
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (01-01-2014); 1218 (12-10-2012); 1184
(05-23-2011); 1162 (06-10-2010); 1155 (03-08-2010); 1139 (07-01-2009)
12
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
BANK FRANCHISE TAX (BANK STOCK TAX)
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
The Commonwealth of Virginia levies a Bank Franchise Tax on all banks in Virginia. Salem
is permitted to charge an additional franchise tax. If a locality imposes the local tax, then
a bank is entitled to a credit against the State Franchise Tax equal to the total amount of
local franchise tax paid.
Rate or Fee Amount
Bank Franchise Tax for Salem is
$.80 on each
$100.00 of
actual value
of all bank
stock of all
banks, both
National and
State located
in the City of
Salem
Due Date: June 1st of each year.
Legal Authorization:
Ordinance, Effective date: (12-07-1978)
Code of Virginia, Title 58.1, Subtitle I, Chapter 12, Section 58.1-1208
13
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
BOARD OF BUILDING CODE APPEALS FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
There is an application process to appeal a decision made by the Building
Official. See the City of Salem Community Development Department website:
www.salemva.gov
Rate or Fee Amount
The fee for Board of Building Code Appeals is
$200.00 and
petitioner pays the
full advertisement
cost
Legal Authorization:
Resolutions: 1306 (03-13-2017); 1253 (07-01-2014); 1050 (03-24-2005)
Salem City Code, Chapter 106, Article V, Section 106-512
14
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
BOARD OF ZONING APPEALS-VARIANCE FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
This fee is charged to individuals wishing to file an appeal before the Board of Zoning
Appeals.
Rate or Fee Amount
The fee for a Board of Zoning Appeals is
$200.00 and
petitioner pays the
full advertisement
cost, per appeal
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-14-2005); 902 (08-10-
1998); 607 (10-27-1987); 416 (12-15-1981); 347 (02-05-1979)
Salem City Code, Chapter 106, Section 106-226.9; Chapter 106, Article V, Section 106-
512; Chapter 106, Section 106-528
Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 1, Section 15.2-2204
15
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE/ANIMAL CONTROL FEES
BOARDING FEE
Assessing Department:
Police/Animal Control
Collecting Department:
Treasurer
Description:
The City of Salem Animal Shelter charges a fee to pet owners for the pick up and
boarding of a pet.
Rates or Fees Amount
The fee for Boarding is $10.00 per day
The Pick up fee is $20.00
Legal Authorization:
Ordinances, Effective dates: (02-18-2010); (10-26-1992) $3.00 per day
Salem City Code, Chapter 14, Article IV, Division 1, Section 14-90
Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 6, Section 3.2-6585
16
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
BOUNDARY LINE ADJUSTMENTS OR VACATION OF INTERIOR LOT LINES FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
For Boundary Line Adjustments or Vacation of Interior Lot Lines the Engineering
Department must be contacted (540-375-3032).
Rate or Fee Amount
The fee for Boundary Line Adjustment or Vacation of Interior Lot Lines is 75.00$
Legal Authorization:
Resolution: 1050 (03-24-2005)
Salem City Code, Chapter 78, Article IV, Section 78-401
17
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
BRIDGE - OVERWEIGHT PERMIT FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
Any Overweight Permits for bridges will have a cost for the analysis report.
Rate or Fee Amount
The fee for a Bridge - Overweight Permit is
$100.00 plus
the analysis
costs
Legal Authorization:
Resolutions: 1431 (07-01-2022)
Salem City Code, Chapter 106, Article III, Section 106-304.5-106-308
18
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
BUILDING PERMIT FEES
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Building permits are required for new, addition or alteration and demolition of residential
buildings and for new, addition or alteration, demolition and re-roof of commercial buildings.
A Building Permit will not be issued until a Zoning Permit is obtained. Requirements can be
found on the City of Salem Community Development Department website:
www.salemva.gov.
2% Levy: Local building departments are required to collect a 2% Levy of fees charged for
permits issued under the Virginia Uniform Statewide Building Code (USBC) and transmit
those fees quarterly to the Virginia Department of Housing and Community Development
(DHCD) to support training programs of the Virginia Code Academy.
Technology Fee: A 2% Technology Fee will be assessed on most Building Permits for the
purpose of purchasing software and hardware.
Fees Listed below are for permits obtained prior to the start of work. If a permit is obtained
after work has started, fees will be twice the amount shown up to $250.00.
Rates or Fees:
Cost of
Building
Permit
Below is the schedule for Building Permits:
VALUATION Fee
Minimum Fee - $4,000.00 35.00$
5,000.00 40.00$
6,000.00 46.00$
7,000.00 52.00$
8,000.00 58.00$
9,000.00 64.00$
10,000.00 70.00$
11,000.00 76.00$
12,000.00 82.00$
13,000.00 88.00$
14,000.00 94.00$
15,000.00 100.00$
16,000.00 106.00$
17,000.00 112.00$
18,000.00 118.00$
19,000.00 124.00$
20,000.00 130.00$
Over $20,000.00 Equals $130.00 plus $4.50 per Thousand Dollars or Fraction Thereof
21,000.00 134.50$
22,000.00 139.00$
23,000.00 143.50$
24,000.00 148.00$
25,000.00 152.50$
26,000.00 157.00$
27,000.00 161.50$
28,000.00 166.00$
29,000.00 170.50$
30,000.00 175.00$
31,000.00 179.50$
32,000.00 184.00$
33,000.00 188.50$
34,000.00 193.00$
35,000.00 197.50$
36,000.00 202.00$
37,000.00 206.50$
38,000.00 211.00$
39,000.00 215.50$
40,000.00 220.00$
41,000.00 224.50$
42,000.00 229.00$
43,000.00 233.50$
44,000.00 238.00$
45,000.00 242.50$
19
Building Permit Fees Continued
Rates or Fees:
Cost of
Building
Permit
46,000.00 247.00$
47,000.00 251.50$
48,000.00 256.00$
49,000.00 260.50$
50,000.00 265.00$
51,000.00 269.50$
52,000.00 274.00$
53,000.00 278.50$
54,000.00 283.00$
55,000.00 287.50$
56,000.00 292.00$
57,000.00 298.50$
58,000.00 301.00$
59,000.00 305.50$
60,000.00 310.00$
61,000.00 314.50$
62,000.00 319.00$
63,000.00 323.50$
64,000.00 328.00$
65,000.00 332.50$
66,000.00 337.00$
67,000.00 341.50$
68,000.00 346.00$
69,000.00 350.50$
70,000.00 355.00$
71,000.00 359.50$
72,000.00 364.00$
73,000.00 368.50$
74,000.00 373.00$
75,000.00 377.50$
76,000.00 382.00$
77,000.00 386.50$
78,000.00 391.00$
79,000.00 395.50$
80,000.00 400.00$
81,000.00 404.50$
82,000.00 409.00$
83,000.00 413.50$
84,000.00 418.00$
85,000.00 422.50$
86,000.00 427.00$
87,000.00 431.50$
88,000.00 436.00$
89,000.00 440.50$
90,000.00 445.00$
91,000.00 449.50$
92,000.00 454.00$
93,000.00 458.50$
94,000.00 463.00$
95,000.00 467.50$
96,000.00 472.00$
97,000.00 476.50$
98,000.00 481.00$
99,000.00 485.50$
100,000.00 490.00$
Over $100,000.00 Equals $490.00 plus $3.50 per Thousand or Fractions Thereof
200,000.00 840.00$
300,000.00 1,190.00$
400,000.00 1,540.00$
500,000.00 1,890.00$
Over $500,000.00 Equals $1,890.00 plus $2.50 per Thousand or Fraction Thereof
600,000.00 2,140.00$
700,000.00 2,390.00$
800,000.00 2,640.00$
900,000.00 2,890.00$
1,000,000.00 3,140.00$
Over $1,000,000.00 Equals $3,140.00 plus $1.75 per Thousand or Fraction Thereof
Legal Authorization:
Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building Code
Resolutions: 1431 (07/01/2022); 1299 (07-01-2016 effective 07-1-2014); 1253 (07-01-2014)
Zoning Permit Fee; 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised
schedule of fees; 547 (10-14-1985) Policy regarding installation of backflow preventive
valves; 386 (09-01-1974) adopted fees; 209 (02-25-1974) adopted the Southern Standard
Building Code
State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08-2009) 2%;
(07-01-2008) 1.75%; (04-01-1992) 1%
Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V, Section 106-
506
Code of Virginia, Title 36, Chapter 6, Article 1, Section 36-105
20
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
STREETS, SANITATION, BEAUTIFICATION AND BUILDING MAINTENANCE
STREET FEES
BULK COLLECTION/PICKUP
Assessing Department:
Collecting Department:
N/A
Description:
The city will pick up certain items placed at the curb. For more details on the
definition of Bulk Waste, please see the City of Salem Street, Sanitation and General
Maintenance Departments website: www.salemva.gov
Rates or Fees Amount
Bulk Collection No Charge
All persons shall keep their premises, whether owned, leased, occupied, or in their
charge, clear of trash, garbage, refuse, litter and other substances which might
endanger the health or safety of the other residents of the city. Council is of the
considered opinion that it is unequitable and burdensome to require the cost of such
unusual and out of the ordinary services to be borne by the taxpayers in general. If
the debris placed to be picked up becomes a health, safety or nuisance, then the city
will charge
$250.00 plus
$25.00
administrative
fee up to one
hour, plus
$200.00 each
additional hour
Legal Authorization:
Ordinances, Effective dates: (02-21-2002) Placement of Bulk Items; (02-21-2001);
(07-01-1981); (06-01-1978) Penalties for certain trash; (08-01-1971) Brush size
regulations
Resolutions: 385 (07-01-1980) Charges for unusual and out of the ordinary services
1/2 ton $5.00 for each load. If a front end loader is needed it will be $15.00 each
load.
Salem City Code, Chapter 70, Article II, Section 70-45
21
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
BUSINESS LICENSE FEES
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Every person or corporate entity engaging in business in Salem must obtain a business
license within 30 days of beginning operation. Persons paid on a 1099 may be subject
to licensure also.
There is a business License fee of $50.00 for prior year gross receipts of $49,999 and
under. If prior year gross receipts are $50,000 or more business license is calculated
by tax rate listed below.
Online filing and payments can be performed at
https://salemva.gov/Department/Commissioner-of-the-Revenue/Business-Tax.
Rates or Fees Amount
A list of business licenses and rates/fees are as follows:
CLASSIFICATION:
TOTAL PRIOR YEAR GROSS
RECEIPTS $50,000 OR MORE
MULTIPLIED BY TAX RATE EQUALS
TAX AMOUNT DUE
Amusement Service
Prior Year Gross Receipts X
.0036=Tax due
Business Service
Prior Year Gross Receipts X
.0036=Tax due
*Contractor
Prior Year Gross Receipts X
.0016=Tax due
Finance
Prior Year Gross Receipts X
.0058=Tax due
Personal Service
Prior Year Gross Receipts X
.0036=Tax due
Professional Service
Prior Year Gross Receipts X
.0058=Tax due
**Real Estate Service
Prior Year Gross Receipts X
.0058=Tax due
Repair Service
Prior Year Gross Receipts X
.0036=Tax due
Retail Merchant
Prior Year Gross Receipts X
.0020=Tax due
Short Term Rental
Prior Year Gross Receipts X
.0020=Tax due
Utility Service Companies
Prior Year Gross Receipts X
.5%=Tax due
Wholesale Merchant
Preceding calendar year Purchases
X .0013=Tax due
Flat Fee Licenses:
Tobacco $ 10.00
Wine & Beer On & Off $ 100.00
Wine & Beer On $ 50.00
Wine & Beer Off $ 50.00
Number of Seats Approved by ABC Board for mixed Beverages:
Number of Seats: 1-100 $ 200.00
Number of Seats: 101-150 $ 350.00
Number of Seats: Over 150 $ 500.00
22
Business License Fees Continued
Flat Fee Licenses Continued:
Solicitor $ 15.00
Show & Sale and Flea Markets $ 30.00
Peddlers $ 200.00
Itinerant $50.00/$500.00
Regulatory License $ 150.00
Junk Dealer $ 200.00
Brewery/Winery $ 1,000.00
Other
Call Commissioner of the Revenue
540-375-3019
Important Dates:
December 31st Business forms mailed
February 15th Business Property forms need to be filed and due back to the
Commissioner of the Revenue's office. After February 15th a late filing penalty of 10%
or $10.00, whichever is greater, shall be applied to the property bill. This penalty shall
become a part of the tax.
March 1st Business License Renewal and payment are due for the current year.
May 31st Business Personal Property Payment due.
Penalty: A penalty of 10% or $10.00 whichever is greater will be assessed on the
unpaid amount and in no case should exceed the amount of the tax due.
Interest: 10% per annum shall be assessed and collected on the principal and
penalties of all such taxes and levies remaining unpaid.
Failure to Obtain a License is a criminal offense, punishable by fines, imprisonment and
/or closure of business.
*Contractors: The Virginia Workers' Compensation Act, Title 65.2 of the Code of
Virginia amendment requires that no business license be issued or reissued to a
contractor without proof of compliance. General contractors should submit a list of
subcontractor used for jobs in Salem City during the prior year. Title 54.1 of the
Code of Virginia: Any contractor who undertakes a bid upon, accept, or offers to
accept a single contract or project of $1,000 or more, must register with the State
Board of Contractors.
**Real Estate Brokers: Pursuant to Virginia Code Section 58.1-37432.2: All brokers
claiming exclusions for commissions paid to its agents must identify each agent to
whom excluded receipts have been paid and the jurisdiction in the Commonwealth
of Virginia to which the agent is subject to business license taxes. This list must be
attached in order to subtract exclusions from gross receipts.
All forms, payment, and information can be found on the City of Salem
Commissioner of the Revenue website: www.salemva.gov or
https://salemva.gov/Department/Commissioner-of-the-Revenue/Business-Tax.
Legal Authorization:
Ordinances, Effective dates: (12-02-2021) due to the population increase the
business license fee went from $30.00 to $50.00 for prior year gross receipts of
$49,000 or below. Any prior year gross receipts over $50,000 their business license is
paid by the tax rate listed above; (01-01-2016 Changed rate on Financial Services);
(11-19-2015 Added Flea Markets to the City Code); (10-07-2010); (10-19-2006); (12-
07-2000); (03-10-1997); (12-09-1996); (11-16-1994); (10-03-1991); (01-14-1991); (12-
10-1990); (08-23-1990); (01-01-1990); (07-04-1985); (04-04-1985); (10-08-1981); (01-
01-1981)
Salem City Code, Chapter 22, Article II, Division I, Section 22-36 - 22-84
Code of Virginia, Title 58.1, Subtitle III, Chapter 37, Section 58.1-3700, 58.1-3703, 58.1-
3706
23
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
BUSINESS LICENSE REFUND REQUEST
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
When a business has been sold or ceased operation a Business License Tax Refund
Request form must be filled out. If the business keeps the same Federal ID number there
would not be a refund but if the business was purchased and a new Federal ID is obtained
the new business will have a prorated business license bill.
Rate or Fee
Please allow 4-6 weeks for your refund to process. Refund will be based on tax amount
only. Penalty, Interest, and other collection or administrative fees paid are not
refundable.
Please visit the City of Salem Commissioner of The Revenue website for more
information: www.salemva.gov
Legal Authorization:
Salem City Code, Chapter 22, Article II, Section 22-57
Code of Virginia, Title 58.1, Subtitle III, Chapter 37, Section 58.1-3703
24
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
CERTIFICATE OF OCCUPANCY FEE
Assessing Department:
Building Inspections
Collecting Department:
Utility Collections
Description:
To safeguard the health, property and public welfare by controlling the use or
occupancy of all buildings and structures with the City of Salem. This certificate is
issued after the project is complete and states the structure is approved to be
occupied and used.
Rate or Fee Amount
The fee for Certificate of Occupancy is 30.00$
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014 Budget Resolution) $30.00; 830
(02-26-1996); 459 (07-01-1983) $10.00
Salem City Code, Chapter 78, Article V, Section 78-508
25
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
CHARGE FOR COPIES
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Copies made in the City of Salem Commissioner of the Revenue office will have a fee
attached starting January 1, 2016.
Rate or Fee Amount
The fee for a copy is
$0.50 per
copy
Legal Authorization:
Code of Virginia, Title 58.1, Subtitle III, Chapter 31, Article 1, Section 58.1-3122.1
26
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
CHICKEN PERMIT
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
The keeping of chickens support a local, sustainable food system by providing an
affordable, nutritious food source of fresh eggs. Regulations are to provide
appropriate standards for the keeping of chickens within an urban residential
environment, while protecting the residential integrity of the surrounding
neighborhood and the health and safety of the chickens. See the City Code Chapter
106, Article III and Article VI, Sections 106-316, 106-9012 and 106-318.
Rate or Fee Amount
The fee for a Chicken Permit is 25.00$
Permit must be renewed annually
Legal Authorization:
Resolutions: 1306 (03-13-2017)
Ordinance, Effective date: (07-05-2012)
Salem City Code, Chapter 106, Article III, Section 106-318.1 ( C )
27
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
CITY CIGARETTE TAX
Assessing Department:
Finance
Collecting Department:
Treasurer
Description:
The Cigarette Tax is added onto the price per pack, before the purchaser buys the
cigarettes.
Rate or Fee Amount
The City Cigarette Tax is .0225 per cigarette and the charges are as follows:
20 Cigarettes are $0.45 per pack
25 Cigarettes are $0.56 per pack
30 Cigarettes are $0.68 per pack
Legal Authorization:
Ordinances, Effective dates: (07-01-2013); (12-01-2002)
Resolutions: 169 (01-08-1973); 148 (06-26-1972)
Salem City Code, Chapter 82, Article VIII, Section 82-240-254
Code of Virginia, Section 58.1-3830; 58.1-3832; 58.1-1031-1037 Enforcement
Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 7, Section 58.1-3832;
Title 58.1, Subtitle 1, Chapter 10, Section 58.1-1031-1037
28
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CLERK OF COUNCIL
CITY CLERK FEES
CITY CODE AND SUPPLEMENTS
Assessing Department:
City Clerk
Collecting Department:
Treasurer
Description:
City Code and Supplements are made available to the public online.
Rate or Fee Amount
Can be obtained online at www.salemva.gov by selecting Government and City
Code.No Charge
29
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
COMMENCING WORK WITHOUT A PERMIT FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Any person who commences any work for which a permit is required, prior to
obtaining a permit, shall pay an additional fee. A Zoning permit is also required.
Rates or Fees Amount
The fee for Commencing Work Without a Permit is
The sum equal
to twice the
normal permit
fee up to the
maximum of
$250.00
Payment thereof shall not relieve such person from prosecution as described in
Title 36, Chapter 6, Section 106 of the Code of Virginia for violating the building
code by commencing work without the permit (emergency repairs excluded if
guidelines in the SCBC are followed).
Zoning Permit is 25.00$
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Maximum of $250.00
Salem City Code, Chapter 18, Article II, Section 18-36 (b)
88
30
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER
TEASURER FEES
COMMUNICATION SALES & USE TAX
Assessing Department:
Commonwealth of Virginia
Collecting Department:
Treasurer
Description:
The Commonwealth of Virginia replaced many State and Local Taxes and Fees on
Communication Services with the Communication Sales & Use Tax. The tax is collected from
consumers by their service provider and is then remitted to the Virginia Department of
Taxation. The department then distributes the monies to the localities on a percentage basis
derived from their participation in the local taxes which the new flat tax superseded.
Rate or Fee
This tax replaced Consumer Utility Tax on landlines and wireless, Local 9-11 tax on landlines, a
portion of BPOL on Public Service Corporations, local video programming Excise Tax on cable TV
and local Consumer Utility Tax on cable TV.
Legal Authorization:
Salem City Code, Chapter 82, Article I, Section 82-10 (Local 911-tax)
Code of Virginia, Title 58.1, Subtitle I, Chapter 6.2, Section 58.1-645-662
31
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
CONCEALED WEAPON FEE
Assessing Department:
Circuit Court
Collecting Department:
Treasurer
Description:
Required by State statute and referred to the Police Department by court order to
investigate the character and background of those persons applying to the court for a
concealed weapons permit. The Circuit Court receives $15.00 and the city receives
$35.00.
Rate or Fee Amount
The fee for a Concealed Weapon Permit is $50.00
The Concealed Weapon Permit must be renewed every five (5) years
Legal Authorization:
Ordinance, Effective date: (07-03-1997)
Salem City Code, Chapter 58, Article V, Section 58-145
Code of Virginia, Title 18.2, Chapter 7, Article 6.1, Section 18.2-308.02
32
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
REGISTRAR
REGISTRAR FEES
COPIES OF FORMS AND MAP FEES
Assessing Department:
Registrar
Collecting Department:
Treasurer
Description:
There is a fee for copies of forms and maps.
Rates or Fees Amount
The fee for a Candidate packet is
$10.00
per set
The fee for a smaller precinct map copy is 10.00$
The fee for a large map copy is 12.00$
33
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
COPY OF A BUSINESS LIST FEE
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
There is a charge for a copy of a Business Listing within the city.
Rate or Fee Amount
On disk: 50.00$
34
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
COPY OF MAP FEES
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
The city can supply all maps and surveys, Zoning Maps, Aerial Maps, Street
Maps and Tax Maps. All maps are available online at no cost. See the City of
Salem Engineering Department website: www.salemva.gov.
Rates or Fees Amount
The fee for maps are as follows:
Small Tax Map 2.00$
Large Subdivision Map 4.00$
Tax Map 2.00$
Street Map 18" x 24"10.00$
24" x 36"12.00$
36" x 48"16.00$
Aerial Map
Plus $5.00
additional fee to
customize the map
Zoning Map on CD $25.00 per copy
35
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COURTS
COURT FEES
COURTHOUSE & JAIL MAINTENANCE FEE
Assessing Department:
General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court
Collecting Department:
General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court
Description:
A fee shall be assessed as part of the costs in each civil action filed in the District or Circuit
Court of the city and each criminal or Traffic case in either court in which the defendant is
charged with a violation of any statute or ordinance. The fee shall be collected by the clerk
of each court and remitted to the City Treasurer and held by the Treasurer subject to
disbursements by the Council of the City for the construction, renovation, or maintenance
of the City courthouse or jail and court-related facilities and to defray increases in the cost
of heating , cooling, electricity, and ordinary maintenance.
Rate or Fee Amount
The fee for Courthouse and Jail Maintenance for criminal, civil or traffic violation is
$2.00 per
petition,
lawsuit or
conviction
Legal Authorization:
Ordinance, Effective date: (07-27-1992) $2.00
Code of Virginia, Title 17.1, Chapter 2, Article 7, Section 17.1-281
36
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SHERIFF
SHERIFF FEES
COURTHOUSE SECURITY ASSESSMENT FEE
Assessing Department:
Sheriff
Collecting Department:
Clerk of the Circuit and General Combined District Courts
Description:
The clerks of the city's district and circuit courts, shall assess and collect the a
Courthouse Security Assessment fee as part of the costs in each criminal or traffic case
in which the Defendant is convicted of a violation of any statute or ordinance. The fee
is remitted to the city treasurer and held by the treasurer, subject to appropriation by
city council to the sheriff's office for the funding of courthouse personnel, and, if
requested by the sheriff, equipment and other personal property used in connection
with courthouse security.
Rate or Fee Amount
The fee for Courthouse Security Personnel on criminal and traffic cases in the district
and circuit courts is
$20.00 for
each
conviction
Legal Authorization:
Ordinances Effective dates: (07-01-2020) $10.00 to $20.00, (07-01-2007) $5.00 to
$10.00, (08-07-2003) Removal of expiration date, (11-01-2002) Implemented $5.00
fee with expiration date of 07-01-2004
Salem City Code, Chapter 1, Section 1-13
Code of Virginia, Title 53.1, Chapter 3, Article 6, Section 53.1-120 d
37
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
CREDIT FOR WATER LEAKAGE
Assessing Department:
Utility Billing
Collecting Department:
Utility Collections
Description:
A user of water may be entitled to a credit for leakage against the user's water/sewer bill upon certain conditions.
Rates or Fees
For a water/sewer credit the following conditions need to be met:
(a) The leak is in a waterline on the property of the user; and
(b) The average cost of water and /or sewer to such user, during one monthly billing period of such leakage, shall be
at least double the monthly average cost of such water/sewer for the preceding twelve (12) months; and
( c) No such credit shall be allotted to the user until the leak is repaired by a plumbing contractor and said plumbing
contractor certifies, in writing, such repair to the Utility Billing Department; and
(d) The amount of such credit for the benefit of a user shall be one-half of such excess over and above the average
water/sewer charge for the twelve preceding months and the remaining one-half of such excess shall be paid by the
user; and
( e) Such credit shall be made no more than once to a user during a twelve (12) month period.
Should the certification required in subsection ( c ) above not be submitted, such credit as hereinabove provided
shall not be made until the fourth monthly billing period thereafter upon the determination by the City that the
leakage repair has been completed.
Legal Authorization:
Ordinance, Effective date: (03-08-2012)
Salem City Code, Chapter 90, Article IV, Division 2, Section 90-259
Code of Virginia, Title 15.2, Subtitle II, Chapter 21, Article 2, Section 15.2-2119.1
38
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER/UTILITY COLLECTIONS
TEASURER/UTILITY COLLECTIONS FEES
DEBT SETOFF COLLECTION FEE
Assessing Department:
Treasurer/Utility Collections
Collecting Department:
Treasurer/Utility Collections
Description:
A fee may be charged to cover certain administrative costs associated with
collection of any debt owed to the city and submitted to the State Debt Setoff
collection program.
Rate or Fee Amount
The fee that may be charged for Debt Set off Collection is
$25.00 per
submission is
added to the
claim send to
the state.
Legal Authorization:
Ordinance, Effective date: (07-22-2010)
Salem City Code, Chapter 82, Article I, Section 82-5.1
Code of Virginia, Section 58.1-520.1
39
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
DEMOLITION PERMIT FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Any demolition of residential buildings or commercial buildings require a Building Permit.
The fee is based on cost. A Zoning permit will be required before a building permit can be
issued.
Rates or Fees Amount
Demolition Permit is based on cost. See the City of Salem Community Development
Department website for the Building Permit fees: www.salemva.gov
Zoning permit is 25.00$
Legal Authorization:
Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building
Code
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Start using VA Uniform Statewide Bldg
Code fees for cost of demolition to get cost of the permit and added a Zoning Permit Fee;
976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees;
547 (10-14-1985) Policy regarding installation of backflow preventive valves; 386 (09-01-
1974) adopted fees; 209 (02-25-1974) adopted the Southern Standard Building Code
Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V, Section 106-
506
91
40
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE/ANIMAL CONTROL FEES
DOG & CAT LICENSE TAG FEES
Assessing Department:
Police/Animal Control
Collecting Department:
Treasurer
Description:
A dog or cat license tag is required for every dog or cat four (4) months of age or
older in the City. The tag is renewed annually by January 31st and the Certificate of
Vaccination must be presented.
Rates or Fees Amount
The fees for Dog and Cat License tags are as follows:
Male or Female Cat or Dog Four (4) Months or Older 10.00$
Unsexed Cat or Dog 5.00$
Kennel-20 dogs or less 15.00$
Kennel-More than 20 dogs 25.00$
Duplicate Tag 1.00$
Dangerous Dog - Any dog declared dangerous by the General District Court of the
Commonwealth of Virginia within 30 days after declared dangerous (in addition to
the other applicable fees) the cost will be
$150.00 in
addition to
the annual
license fee
By January 31 of each year, until such time the dangerous dog is deceased, all
certificates shall be updated for a fee of
$85.00
annual
renewal
By January 31 of each year, the city shall submit to the State Veterinarian $90.00 for
the initial registration and $25.00 for each dangerous dog renewal
The initial registration and annual renewal fee for a dangerous dog is established by
the Code of Virginia 3.2-6540 (G) or later addition.
Legal Authorization:
Ordinances, Effective dates: (04-19-2018) Dangerous Dog; (10-01-2010) Cats
added; (10-26-1992); (12-07-1989); (06-22-1989)
Salem City Code, Chapter 14, Article IV, Division 2, Section 14-131-14-139
Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 5, Sections 3.2-6526, 3.2-
6540, 3.2-6542
41
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
DRIVEWAY/CURB CUT PERMIT FEES
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
A Driveway Cut Permit form must be completed to request a modification
to an existing driveway or requesting an additional driveway.
All new single family residences that require a driveway entrance pipe
must install a Class III concrete pipe and a minimum of 15' diameter in
Visit the City of Salem Community Development Department website
for more details: www.salemva.gov
Please contact the City of Salem Community Development Department
prior to starting any work (540-375-3032).
Rates or Fees 2022-2023 2023-2024 2024-2025 2025-2026
The fee for such driveway or crossover shall be
$50.00 per
linear foot
payable in
advance
$100.00 per
linear foot
payable in
advance
$125.00 per
linear foot
payable in
advance
$150.00 per
linear foot
payable in
advance
For example, a standard entrance is a length of 14' at the back of the curb,
plus a 2' radius on each side for a total of 18'.
The fee for new sidewalk shall be
$20.00 per
linear foot
payable in
advance
$50.00 per
linear foot
payable in
advance
$75.00 per
linear foot
payable in
advance
$100.00 per
linear foot
payable in
advance
The fee for new curb and gutter shall be
$20.00 per
linear foot
payable in
advance
$50.00 per
linear foot
payable in
advance
$75.00 per
linear foot
payable in
advance
$100.00 per
linear foot
payable in
advance
The fee for new curb shall be
$15.00 per
linear foot
payable in
advance
$30.00 per
linear foot
payable in
advance
$55.00 per
linear foot
payable in
advance
$80.00 per
linear foot
payable in
advance
Work must be performed within 45 days of permit.
Legal Authorization:
Ordinance, Effective date: (03-18-2005)
Resolutions: 1454 (07-01-2023) Increased fees
42
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FIRE/EMS
FIRE/EMS FEES
EMS FEES
Assessing Department:
Fire/EMS/Rescue Squad
Collecting Department:
Treasurer
Description:
The city has established reasonable fees for the provision of emergency medical
services by all emergency medical service personnel, whether provided by volunteers
or public employees.
Rates or Fees Amount
Basic Life Support (BLS) Emergency (A0429) $ 462.88
Advanced Life Support (ALS) Emergency (A0427) $ 549.67
Advanced Life Support (ALS) 2 (A0433) $ 795.57
Ambulance Response and Treatment, No Transport (A0998) $ 400.00
Mileage (A0425) $9.40 per mile
Advanced Life Support (ALS) Disposable Supplies $ 100.00
Basic Life Support (BLS) Disposable Supplies $ 60.00
Oxygen $ 50.00
Vascular Access Supplies $ 50.00
These fees are based on the Centers for Medicare and Medicaid Services (CMS) fee
schedule, they may be changed in accordance with amendments by CMS or based on
guidance provided by the City's third party biller.
Legal Authorization:
Resolutions: 1331 (03-01-2018), 1214 (01-01-2013), 1117 (07-01-2008), 1052 (04-01-
2005), 1030 (07-08-2004)
Salem City Code, Chapter 2, Article X, Section 2-320
43
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ENGINEERING
ENGINEERING FEES
EAST HILL CEMETERY FEES
Assessing Department:
City Manager
Collecting Department:
Treasurer
Description:
The City maintains East Hill Cemetery and has available burial plots for sale.
Rates or Fees Amount
The fees for East Hill Cemetery are as follows:
Single space for burial $800.00
Single space for Salem residents ages 0 to 17 No Charge
Open/close for full burial $800.00
Open/close for Salem residents ages 0 to 17 No Charge
Open/close for cremains $450.00
Legal Authorization:
Resolutions: 1306 (03-13-2017); 1162 (06-14-2010); 1118 (07-01-2008)
44
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC
UTILITY FEES
ELECTRIC RATES
Assessing Department:
Electric
Collecting Department:
Utility Collections
Description:
The City of Salem owns and operates it's own electricity distribution system.
Energy is purchased wholesale from American Electric Power (AEP). A monthly bill
is rendered to City customers with Electric, Water, Sewer, Toter/Trash Fee and
Dumpster Service, if requested. For more information on electric rates see the
City of Salem Electric Department website under Rates: www.salemva.gov.
Rates or Fees Description Rate Rate
The Electric Rates are as follows:
Residential Electric Service (Code 01)Electric Base Charge $8.25 per month
Energy Charge:
All metered KWH $0.10750 per KWH
Power Cost
Adjustment 0.013126 per KWH
Sanctuary Worship Service (Code 06)Electric Base Charge $10.00 per month
Demand Charge:
All KW of Billing
Demand $0.00 per KW
Energy Charge:
All metered KWH $0.10900 per KWH
Power Cost
Adjustment 0.013126 per KWH
Small General Service (Code 4)Electric Base Charge $13.25 Per month
Demand Charge:
All KW of Billing
Demand $0.00 per KW
Energy Charge:
All Metered KWH $0.10300 per KWH
Power Cost
Adjustment $0.013126 Per KWH
Delivery Voltage
Secondary (05)Primary (75)
Medium General Service (Code 05, 75)Electric Base Charge $13.25 per month $17.35 Per month
Demand Charge:
All KW of Billing
Demand $5.20 per KW $4.00 per KW
Energy Charge:
All metered KWH $0.08920 per KWH $0.08850 per KWH
Power Cost
Adjustment:
All KWH $0.013126 per KWH $0.013126 per KWH
Reactive Demand
Charge for each KVAR
of leading or Lagging
reactive demand $0.30 per KVAR $0.30 per KVAR
Delivery Voltage
Secondary (09)Primary (79)
Large General Service (Code 09, 79)Electric Base Charge $38.50 per month $75.00 per month
Demand Charge:
All KW of Billing
Demand $14.15 per KW $12.75 per KW
Energy Charge:
All metered KWH $0.06140 per KWH $0.05990 per KWH
Power Cost
Adjustment:
All KWH $0.013126 per KWH $0.013126 per KWH
Reactive Demand
Charge for each KVAR
of leading or Lagging
reactive demand $0.30 per KVAR $0.30 per KVAR
45
ELECTRIC RATES CONTINUED
Rates or Fees Description Rate Rate
Delivery Voltage
Secondary (51)Primary (50)
Large Power Service (Code 50,51)Electric Base Charge $375.00 per month $375.00 per month
Demand Charge:
All KW of Billing
Demand $15.00 per KW $13.50 Per KW
Energy Charge:
All Metered KWH $0.05820 per KWH $0.05820 per KWH
Power Cost
Adjustment:
All KWH $0.013126 Per KWH $0.013126 per KWH
Reactive Demand
Charge for each KVAR
of leading or Lagging
reactive demand $0.30 per KVAR $0.30 per KVAR
Delivery Voltage
Secondary or Primary
(56)
Athletic Field Lighting Service (Code 56)Electric Base Charge $14.25 per month
Energy Charge:
All Metered KWH $0.11750 per KWH
Power Cost
Adjustment:
All KWH $0.013126 Per KWH
Outdoor Lighting (Codes 07, 07L, 08, 08L, 031, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39)Type of Lamp KWH Total
Overhead lighting Service:
Code (07) Initial Wattage (100) Lumens ( 9,500)H.P. Sodium 40 10.50$
Code (08) Initial Wattage (250) Lumens (30,000)H.P. Sodium 105 14.75$
Code (31) Initial Wattage (250)Flood Lumens (28,500)H.P. Sodium 105 15.25$
Code (32) Initial Wattage (400)Flood Lumens (50,000)H.P. Sodium 167 19.50$
Code (33) Initial Wattage (400)Flood Lumens (36,000)Metal Halide 158 19.50$
Code (34) Initial Wattage (1,000)Flood Lumens (110,000)Metal Halide 378 40.00$
Code (07L) Initial Wattage (50) Lumens (5,000) LED 18 10.50$
Code (08L) Initial Wattage (96) Lumens (13,000)LED 35 14.75$
Code (32L) Initial Wattage (186) Lumens (28,000)LED 67 19.50$
Code (34L) Initial Wattage (550) Lumens (65,000)LED 198 40.00$
Post-Top Lighting Service:`
Code (37) Initial Wattage (70) Lumens ( 5,800)H.P. Sodium 29 15.75$
Code (38) Initial Wattage (150) Lumens (22,000)H.P. Sodium 59 16.50$
Code (38L) Initial Wattage (116) Lumens (11,000)LED 42 16.50$
Code (39) Initial Wattage (86) Lumens ( 4,350)LED 28 22.00$
Net Metering Rider (Code 88): Schedule N.M.
See City of Salem Electric Department website under Rates, Availability of
Service and Terms and Conditions of Service: www.salemva.gov
Temporary Service (Temporary Service):
See City of Salem Electric Department website under Rates, Availability of
Service and Terms and Conditions of Service: www.salemva.gov
Virginia - Street Lighting Rates:
Overhead Service on Existing Secondary Distribution Facilities:High Pressure Sodium KWH/Monthly Cost/Monthly
100 Watt 40 8.50$
250 Watt 103 15.00$
400 Watt 167 20.00$
LED KWH/Monthly Cost/Monthly
40 Watt 15 8.50$
96 Watt 35 15.00$
183 Watt 66 20.00$
46
ELECTRIC RATES CONTINUED
Rates or Fees Description Rate Rate
Virginia - Street Lighting Rates:
Service on City of Salem, Virginia owned Standard Metal, Concrete, or
Ornamental Poles, or Wood Poles Served from Underground Distribution:High Pressure Sodium KWH/Monthly Cost/Monthly
100 Watt 40 18.60$
150 Watt 59 20.90$
250 Watt 103 25.00$
400 Watt 167 30.00$
LED KWH/Monthly Cost/Monthly
40 Watt 15 18.60$
116 Watt 42 20.90$
96 Watt 35 25.00$
183 Watt 66 30.00$
Downtown KWH/Monthly Cost/Monthly
51 Watt Overhead 19 59.00$
55 Watt Post Top (2
fixtures per pole)40 112.40$
Legal Authorization:
Ordinances, Effective dates: (07-01-2004); (02-01-1997); (11-15-1994); (05-04-
1994); (05-03-1993); (08-01-1991); (05-01-1989); (12-01-1988); (05-01-1988); (01-
01-1988); (05-01-1987); (01-01-1987); (04-01-1985); (04-01-1984)
Resolutions: 1452 (07-01-2023) Power Cost Adjustment; 1429 (07-01-2022)
Power Cost Adjustment; 1395 (07-01-2021); 1386 (07-01-2020); 1270 (07-01-
2015); 1230 (07-01-2013); 1204 (07-01-2012); 1182 (07-01-2011); 1161 (07-01-
2010); 1141 (09-01-2009); 1119 (07-01-2008); 1097 (08-01-2007); (07-01-2006)
Power Cost Adjustment increase-a resolution was not done; 1059 (08-01-2005);
960 (01-01-2001)
Salem City Code, Chapter 90, Article II, Division 3, Section 90-279
47
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
ELECTRICAL, PLUMBING, MECHANICAL, SIGN, L.P. GAS AND CROSS CONNECTION PERMIT
FEES
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
To ensure the safety of life and property from all hazards subject to structure design,
construction, occupancy, repair, removal or demolition.
Electrical permits include rewiring, change of service, in-ground swimming pool and
temporary service. A 2% Technology Fee will be assessed to all Electrical permits.
Plumbing permits include addition or replacement of fixtures and water/sewer line
replacements. A 2% Technology Fee will be assessed to all Plumbing permits.
Mechanical permits include Elevator Permits, replacement of HVAC's systems, gas lines, Fire
Suppression Systems and Boiler installation. A 2% Technology Fee will be assessed to most
Mechanical permits.
Sign permits are issued for temporary and permanent signs. The city has a Sign Ordinance.
See the City of Salem Community Development website: www.salemva.gov. A 2%
Technology Fee will be assessed to all Sign permits.
Cross Connection Permits are required for all boilers, irrigation systems, and new
commercial buildings. A permit is also needed for the required annual inspection. Backflow
devices are installed and tested by a third party contractor. A 2% Technology Fee will be
assessed to all Cross Connection permits.
All permits must be obtained prior to the start of work. If a permit is obtained after work
has started, fees will be twice the amount shown up to $250.00.
Rates or Fees Amount
The permits listed above are based on the amount of the contract or estimated cost. The
fees are as follows:
0.00 to 500.00 is 35.00$
501.00 to 1,000.00 is 40.00$
1,000.01 to 2,000.00 is 50.00$
2,000.01 to 3,000.00 is 60.00$
3,000.01 to 4,000.00 is 70.00$
4,000.01 to 5,000.00 is 85.00$
In excess of $5,000.00 the fee shall be
$85.00 plus $4.50 for
each additional
$1,000.00 or fraction
thereof
NOTE: A 2% State Tax Levy must be added to all permit fees
NOTE: A 2% Technology Fee will be assessed to some permits issued. See the above
Permit descriptions. 2% of Permit cost
Legal Authorization:
Ordinances, Effective dates: (06-07-2013) Sign Code Amended; (10-27-1986) Adopted
Virginia Uniform Statewide Building Code; (02-02-1984) LP Gas fees $10.00 and $25.00;
Prior was $1.00 and $5.00 for LP Gas
Resolutions: 1431 (07-01-2022); 1253 (07-01-2014); 976 (07-01-2001) Revised schedule of
fees; 644 (05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding
installation of backflow preventive valves; 386 (09-01-1974) adopted fees; 209 (02-25-
1974) adopted the Southern Standard Building Code
State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08-2009)
2%; (07-01-2008) 1.75%; (04-01-1992) 1%
Salem City Code, Chapter 18, Article III, Section 18-36; Signs Chapter 66, Section 66-38;
Chapter 10, Sections 10-29 and 10-34
48
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
ELECTRONIC SUMMONS SYSTEM FEE
Assessing Department:
Police
Collecting Department:
General Combined District Courts/Circuit Court
Description:
As authorized by Section 17.1-279.1, Code of Virginia (1950), as amended, effective
October 1, 2014 the clerks of the City's district and circuit courts, respectfully, shall
assess and collect the sum of $5.00 as part of the costs in each criminal or traffic case in
which a defendant is charged with a violation of any statute or ordinance. This
assessment shall be collected by the clerk of the court in which the action is filed,
remitted to the treasurer of the City and held by such treasurer subject to
disbursements by City Council to the City Police Department solely to fund software,
hardware and associated equipment costs for the implementation and maintenance of
an electronic summons system.
Rate or Fee Amount
The Electronic Summons System Fee is
$5.00 for each
criminal or traffic
case in which a
defendant is
charged with a
violation of any
statute or
ordinance.
Legal Authorization:
Ordinance, Effective date: (10-01-2014) $5.00 for each criminal or traffic case in which
a defendant is charged with a violation of any stature or ordinance
Salem City Code, Chapter 1, Section 1-15
Code of Virginia (1950), Title 17.1, Chapter 2, Article 7, Section 17.1-279.1; Title 36,
Chapter 6, Article 1, Section 36-105.5
49
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
ELEVATOR INSPECTION FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Elevator's must be inspected by a Virginia State qualified elevator inspector and re-
certified annually. The City uses a third party vendor to inspect elevator's.
Rate or Fee Amount
The fee for Elevator Inspection is
$30.00 and is
handled by a
third party
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 578 (01-01-1987) from
$15.00 to $25.00
Salem City Code, Chapter 18, Article III, Division 1, Section 18-195
50
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
EROSION AND SEDIMENT CONTROL PLAN REVIEW FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
An Erosion and Sediment Control Plan and Land Disturbing Permit are required for any site
development over 5,000 square feet.
Residential single family construction less than 5,000 square feet disturbed area may submit
an Agreement in Lieu of Erosion and Sediment Control Plan.
Please contact Community Development Department for E&S plan requirements and permit
applications (540-375-3032) or visit their website: www.salemva.gov.
Rates or Fees Amount
The Erosion and Sediment Control Plan Review fee is part of the, if submitted, Site Plan Review
The Fee for Erosion and Sediment Control Plan Review fee, with no site plan, is
$100.00
plus $50.00
per acre
greater
than one
acre
The fee for an Agreement in Lieu of Plan permit is 50.00$
The fee for a Land Disturbing Permit is 30.00$
A Technology Fee is charged on Agreement in Lieu of Plans and Land Disturbing Permits
2% of
Permit Cost
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1306 (03-13-2017); 1253 (07-01-2014) Land Disturbing
Permit $30.00; 1050 (03-24-2005) Land Disturbing Permit $25.00
Ordinances, Effective dates: (01-13-2003); (06-18-1992); (03-18-1992); (03-19-1981)
Salem City Code, Chapter 30, Article III, Division 2, Section 30-116-118
Code of Virginia, Title 62.1, Chapter 3.1, Article 2.4, Section 62.1-44.15:54
51
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
EXEMPTION FOR DISABLED VETERANS, SURVIVING SPOUSE, AND SURVIVING SPOUSE OF
MEMBER OF THE ARMED FORCES KILLED IN ACTION
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
This is an exemption for 100% service-connected disabled veterans and surviving spouses of
members of the Armed Forces killed in action. This exemption will eliminate current real estate
taxes for qualifying veterans and surviving spouses. Survuving Spouses can also be those of
veterans that have passed on or after 1/1/2011 for other reasons.
Applications are available online and may be mailed and accepted year round. We offer in-
home assistance. For more information contact the City of Salem Commissioner of the
Revenue office at (540-375-3019).
Rate or Fee
You must meet the following qualifications for a disabled veteran or surviving spouse:
Certification of disability being: 100% service connected AND permanent AND total, and
original disability rating date.
Residence must be Veteran's primary residence (proof, such as resident State tax return, may
be requested).
Spouse (if applicable) must also be identified.
For Qualifying spouse deceased Veteran must have died on or after January 1, 2011.
Qualifying spouse must not be remarried.
Required Documentation:
Application must me filled out with the Commissioner of the Revenue.
Certification of disability being: 100% service-connected, AND permanent, AND total.
You must meet the following qualifications for a surviving spouse of a member of the Armed
Forces killed in action:
Spouse must not be remarried.
Required Documentation:
Application must me filled out with the Commissioner of the Revenue.
Certify that the real property is occupied as the surviving spouse principal place of residence.
Documentation from the United States of Defense indicating the date that the member of the
armed forces was killed in action.
Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 2.3, Sections 58.1-3219.5-3219.10
52
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNICATION
COMMUNICATION FEES
FOIA FEES (FREEDOM OF INFORMATION ACT)
Assessing Department:
Communications
Collecting Department:
Treasurer
Description:
If the requested records will be made available either in whole or in part, the City Manager
or a designee shall promptly consult with staff to determine the cost involved to assemble
the records for inspection and copying. Where portions of individual records must be
redacted prior to inspection and copying, the cost of doing this shall also be taken into
account.
Rates or Fees Amount
The following costs shall be charged at the rates indicated, not to exceed actual cost:
Staff member search time, charged at an estimated rate of
$5.00 per
quarter hour
Computer search time, requests for materials which exist electronically, or transmission of
electronic files are charges at the rate of
$8.00 per
quarter hour
Attorney's fees
If allowed by
law
Large Format Printing charged at
Actual cost
for large print
plus staff
time rate
estimated at
$5.00 per
quarter hour
Electronic recordings charged at
Actual cost
for electronic
recordings
plus staff
time rate
estimated at
$5.00 per
quarter hour
Computer printers, charged at the rate of
$0.10 per
page
Photocopies (including those necessary to perform redactions) charged at the rate of
$0.10 per
page
Incidental out-of-pocket costs necessary to assemble the records (for example: phone,
postage or courier charges).
Will be
Itemized
If the requester has asked for an advance determination of the cost, or if the cost exceed
$200.00, the requester shall be notified in advance. The City Manager may, before
continuing to process the request, require the requester to agree to payment of a deposit
not to exceed the amount of the advance determination.
Legal Authorization:
Resolutions: 1306 (03-13-2017); 1298 (07-01-2016); 1253 (07-01-2014) new
Code of Virginia, Title 2.2, Subtitle II Part B, Chapter 37, Section 2.2-3704.1-.2
53
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
PARKS AND RECREATION
PARKS AND RECREATION FEES
FACILITY RENTAL FEES
Assessing Department:
Parks and Recreation
Collecting Department:
Treasurer
Description:
The City of Salem Parks and Recreation offers rental of various fields. Please call to verify
pricing, fees are subject to change (540-375-3057).
Rates or Fees Amount
Facility Rental Fees are as follows:
Baseball/Softball Fields:
1 Day, 1 Field $100.00
2 Days, 1 Field $200.00
1 Day weekend, 2-4 fields $500.00
2 Day weekend, more than 4 fields $600.00
Mid-day prep $100.00
Mid-day prep, more than 4 fields $150.00
Spartan Field (Synthetic Turf):
1 Day $275.00
1 Day with scoreboard $350.00
Weekend $500.00
Weekend with scoreboard, PA and Music $575.00
Call for Miscellaneous fees (540-375-3057)Call for Fees
Multipurpose Grass Fields:
1 day - Up to 4 fields $300.00
Weekend - Up to 4 fields $500.00
Legal Authorization:
Memos: (01-01-2014); (07-01-2008)
54
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
STREETS, SANITATION, LANDSCAPE DIVISION, CITY GARAGE AND BUILDING
MAINTENANCE
STREET FEES
FARMER'S MARKET RENTAL FEES
Assessing Department:
Streets - Beautification
Collecting Department:
Treasurer
Description:
The City charges a rental fee for stall spaces at the Farmer's Market. The Salem
Farmer's Market is managed by the Landscape Division.
Remember you the Vendor are responsible to make sure that you are operating
legally. Take the time to get the information that you need from the appropriate
tax offices.
Rates or Fees Amount
The rental fees for the Farmer's Market is as follows:
First-time Application Fee - For all potential Vendors who have not submitted an
application in three (3) years (since March 2017), a one-time processing fee of $35.00
is required with the application. $ 35.00
Daily Vendor Fee - Per day per space
$5.00 per
weekday,
$10.00 on
Saturday
Monthly Vendor Fee - Please indicate specific months on application.35.00$
Full Season Vendor Fee - $30.00 per month for the full season (April 1 - December
31). Two payments are allowed - $135.00 due by April 1 and September 1. $ 270.00
Legal Authorization:
Resolution: 1384 (07-01-2020), 1306 (03-13-2017), 1265 (03-23-2015)
55
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
FINGERPRINT FEE
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
Fingerprint processing will have a fee.
Rate or Fee Amount
The fee for Fingerprinting is
$10.00 per
person
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014), Prior was $5.00 per fingerprint
56
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
FIRE ALARM SYSTEM PERMIT FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Every fire alarm system installed will obtain an Electric Permit from the Building
Inspections Office for the operation of the system. Fee is based on cost.
Rates or Fees
The Fire Alarm System permit is based on estimated cost. For more information see the
City of Salem Building Inspections Department website for the Electrical Permit Fees:
www.salemva.gov
2% State Levy must be added to all permits issued.
Legal Authorization:
Ordinance, Effective dates: (10-27-1986) Adopted Virginia Uniform Statewide Building
Code
Resolutions: 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised
schedule of fees; 386 (09-01-1974) adopted fees; 02-25-1974 adopted the Southern
Standard Building Code
Salem City Code, Chapter 18, Article II, Section 18-36; Chapter 106, Article V, Section
106-506
57
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
FIRE HYDRANT CONNECTION FEES
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
The Fire Hydrant Connection fee includes a deposit, a connection fee, a bill for
water usage at the small commercial rate, a minimum of 10,000 gallons charge or
other wise charged for what is used and a fee for moving the meter. The deposit is
assessed for the use of a Fire Hydrant meter to protect the City of Salem water
system. When the Fire Hydrant meter is returned the deposit will be refunded,
pending any outstanding charges owed the city or damage to the returned meter.
Rates or Fees Amount
The deposit for a Fire Hydrant Connection fee is
$500.00 for use of a
back flow meter.
This is refunded
when the meter is
returned, pending
any outstanding
charges owed the
city or damage to
the returned meter.
There is a connection fee of $10.00
Water usage is billed at the
Small Commercial
rate with a base fee
plus the rate per
1,000 gallons used
per month: See the
City of Salem Water
and Sewer
Department Rates
on their website:
www.salemva.gov
A minimum of
10,000 gallons will
be charged per
month. Any water
used over 10,000
gallons will be
charged at actual
gallons used per
month
Contractor is not allowed to move the meter and the cost for the city to move the
meter is
$10.00 each
occurrence
Legal Authorization:
Resolution: 1306 (03-13-17); 1253 (07-01-2014)
Salem City Code, Chapter 90, Article III. Division 2, Section 90-78
58
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
FIRE METER RATES
Assessing Department:
Utility Billing
Collecting Department:
Utility Collections
Description:
Fire Service are the connections that are for metered fire suppression systems. Visit
the City of Salem Water and Sewer Department website for rates:
www.salemva.gov
Rates or Fees January 1, 2020 January 1, 2021
The Charge for a Fire Meter is the current Water Base Service fee for Small Commercial 26.48 27.01
The water consumption is charged at the current Water Volume Rate per 1,000 gallons
used
See Water Rates
for the fee per
1,000 gallons
See Water Rates
for the fee per
1,000 gallons
Legal Authorization:
Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01-
2013); (01-01-2012); (07-01-2011); (07-01-2010) Fee included in Rates
Resolutions: 1253 (07-01-2014); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01-
2008); 1095 (07-01-2007); 1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003);
975 (07-01-2001); 930 (07-01-1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26-
1996); 792 (07-01-1994); 770 (07-01-1993); 748 (07-01-1992); 711 (07-01-1991); 654
(07-01-1989); 459 (07-01-1983)
Salem City Code, Chapter 90, Article IV, Division 2, Section 90-257
59
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FIRE/EMS
FIRE/EMS FEES
FIRE/EMS/RESCUE SQUAD INCIDENT REPORT FEE
Assessing Department:
Fire/EMS/Rescue Squad
Collecting Department:
Treasurer
Description:
Any request for a copy of an incident report will have a fee attached. A release will
need to be signed for HIPPA requirements.
Rate or Fee Amount
The fee for a Fire/EMS or Rescue Squad Incident Report is
$10.00 per
report
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014)
60
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FIRE/EMS
FIRE/EMS FEES
FIREWORKS PERMIT FEE
Assessing Department:
Fire
Collecting Department:
Treasurer
Description:
A permit is required for each fireworks display. The permit is reviewed by a Fire
Code Enforcement Inspector.
Rate or Fee Amount
The Fireworks Permit fee is
$100.00 per
event
Legal Authorization:
Ordinances, Effective dates: (01-19-2017)
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014)
Code of Virginia, Title 15.2, Subtitle II, Chapter 9, Article 5, Section 15.2-974
61
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
FIREWORKS RETAIL SALES LICENSE FEE
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
An Itinerant License is required from the City of Salem Commissioner of the Revenue. It is also
required, the City of Salem Fire Department be contacted (540-375-7006).
Rate or Fee Amount
Cost of the Itinerant License is
$50.00/
$500.00
Contact the City of Salem Commissioner of the Revenue office for cost and requirements (540-
375-3019).
Legal Authorization:
Salem City Code, Chapter 22, Article II, Section 22-66
62
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
FLOOD PLAIN DETERMINATION
Assessing Department:
Engineering
Collecting Department:
N/A
Description:
Banks and Mortgage companies frequently ask the city to determine whether a particular
property is located within the flood plain. The city uses the FEMA map to make the
determination.
Rate or Fee Amount
The fee for a Flood Plain Determination is No Charge
63
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
GOING OUT OF BUSINESS SALES PERMIT FEE
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
It shall be unlawful for any person to advertise, or conduct, a sale for the purpose of
discontinuing a retail business, or to modify the word "sale" in any advertisement with the
words "going out of business" or any other words which tend to insinuate that merchandise
liquidated, unless such person obtains a permit to conduct such sale from the Commissioner
of the Revenue.
Rate or Fee Amount
The permit fee for Going Out of Business Sales is 25.00$
Each special sale permit shall be valid for a period of no longer than sixty (60) days
Legal Authorization:
Ordinance, Effective date: (08-23-1990)
Salem City Code, Chapter 22, Article II, Section 22-85
64
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
GOLD PERMIT FEE
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
Any person who deals with gold is required to have a permit and renew the
permit annually.
Rate or Fee Amount
The fee for a Gold Permit is
$200.00
Annually
Legal Authorization:
Code of Virginia, Title 54.1, Subtitle V, Chapter 41, Section 54.1-4108
65
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
HOME OCCUPATION REVIEW PERMIT FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
The City of Salem allows certain businesses and occupations to be conducted in a
residential dwelling provided the use is clearly incidental or secondary to the use of
the home as a residence. See the City Code Chapter 106, Article III, Section 106-
304.5-308.
This is a one time fee for an initial review.
There is a Business License fee of $50.00 for prior year gross receipts of $49,999 and
under. If prior year gross receipts are $50,000 or more the Business License is
calculated by the tax rates listed under Business License.
Rate or Fee Amount
The fee for a Home Occupation Review Fee is 25.00$
Renewals will be automatic, subject to a business license renewal, and no complaints
or violations of the regulations have occurred during the previous year. See Business
License for current rate and fees.
Legal Authorization:
Ordinances, Effective dates: (12-02-2021) Change made due to population increase
- changed from $30.00 to $50.00; (06-24-2021) General standards changes
Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014) $30.00;
1050 (03-24-2005) $25.00
Salem City Code, Chapter 106, Article III, Section 106-304.5-106-308
66
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SHERIFF
SHERIFF FEES
INMATE PROCESSING FEE
Assessing Department:
Sheriff
Collecting Department:
Clerk of the Circuit Court and General Combined District Court
Description:
A sum is assessed as part of the Court costs collected by the Clerk of any City Court from
any individual admitted to the Roanoke County-Salem Jail or the Western Virginia
Regional Jail following a conviction. The fee is collected by the Clerk of Court in which
the case is heard and is used by the Sheriff's Office to defray the costs of processing
arrested persons into the Salem-Roanoke County Jail or the Western Regional Jail.
Rate or Fee Amount
The fee for Inmate Processing is $ 25.00
Legal Authorization:
Ordinance, Effective date: (10-01-2010)
Salem City Code, Chapter 1, Section 1-14
Code of Virginia, Title 15.2, Subtitle II, Chapter 16, Article 3, Section 15.2-1613.1
67
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
INOPERATIVE MOTOR VEHICLES (JUNK CARS)
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
It is unlawful for any person, firm or corporation to keep, except within a fully enclosed
building or structure or otherwise shielded or screened from view, on any property zoned
for residential or commercial or agricultural purposes, any motor vehicle, trailer or
semitrailer, which is inoperative. An inoperative motor vehicle shall mean any motor
vehicle which is not in operating condition; or which for a period of 60 days or longer has
been partially or totally disassembled by the removal of tires and wheels, the engine or
other essential parts required for operation of the vehicle or on which there are displayed
neither valid license plates or valid inspection decal.
Rate or Fee
The cost of any such removal or disposal by the City shall be chargeable to the owner of the
vehicle or premises and may be collected as taxes and levies until collected. Every cost
authorized by this section of the city code with which the owner of the premises shall have
been assessed shall constitute a lien against the property from which the vehicle was
removed, the lien to continue until actual payment of such cost shall have been made.
Legal Authorization:
Ordinances, Effective dates: (04-21-2011); (02-19-1987); (12-02-1982)
Salem City Code, Chapter 86, Section 86-264
Code of Virginia, Title 46.2, Subtitle III, Chapter 12, Article 1, Section 46.2-1200
68
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
INTEREST ON JUDGEMENTS
Assessing Department:
Finance
Collecting Department:
Treasurer
Description:
Interest is charged on unpaid judgments. Judgments may be obtained for any
unpaid amount due the city.
Rate or Fee Amount
The Interest on Judgments are
6%, unless
otherwise stated
by a contract or
the judge
69
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
LAND DISTURBING FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
A Land Disturbing Permit is required by the City of Salem for any activity that will involve 5,000
square feet or more of land disturbance. A Site Plan prepared by a professional engineering firm
is required upon issuance of the permit, the developer is required to inform the City of Salem
Engineering Department a minimum of three (3) days in advance of start of work for an
inspection of erosion and sediment control measures provided at the site.
Rates or Fees Amount
The fee for a Land Disturbing permit effective July 1 2014 is 30.00$
The fee for an Agreement in Lieu of Erosion and Sediment Control Plan is 50.00$
A Technology Fee will be assessed on each fee above
2% of
Permit Cost
Legal Authorization:
Resolutions: 1431 (07-1-2022); 1299 (07-01-2016); 1253 (07-01-2014) $30.00; 1050 (03-24-
2005) $25.00
Ordinances, Effective dates: (01-13-2003); (06-18-1992)
Salem City Code, Chapter 30, Article III, Sections 30-88 and 30-92
70
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
STREETS, SANITATION, BEAUTIFICATION AND MAINTENANCE
STREET FEES
LEAF REMOVAL
Assessing Department:
Street/Sanitation
Collecting Department:
N/A
Description:
The City will collect loose leaves at the curbside on a regular basis from October -
December. From January-Mid-March, City crews will collect leaves on an "as needed"
basis ONLY. During the January-March time period, residents must notify the Street
Department at 375-3039 to schedule a loose leaf pick-up time. Loose leaves will not
be collected after Mid-March, they must be bagged or boxed in order to be picked up
after this date.
Rate or Fee Amount
Leaf Removal is a curb side service No Charge
Legal Authorization:
Ordinances, Effective dates: (02-21-2002) Pick up between October 15-December 1
of each year; (02-21-2001) Pick up between October 15-December 1 of each year;
(07-01-1981) Pick up between September 15-December 1 of each year.
Salem City Code, Chapter 70, Article II, Section 70-45
71
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
LIBRARY
LIBRARY FEES
LIBRARY FEES FOR DAMAGED OR LOST MATERIAL
Assessing Department:
Library
Collecting Department:
Treasurer
Description:
The Library will charge a fee for replacing damaged, missing or lost items.
Rates or Fees Amount
Fees for Damaged or Lost Library Material:
Lost Items
Retail cost plus
processing fee of $5.00
Lost Book Processing Fee - All Books except paperbacks $5.00
Lost Paperback Book Processing Fee $1.00
Lost Books on CD -Adult or Children
Retail cost plus
processing fee of $5.00
Lost Music
Retail cost plus
processing fee of $5.00
Lost Video's or DVD's
Retail cost plus
processing fee of $5.00
Replacement CD Audio Book $10.00
Missing Library Card - No Charge $0.00
Missing Bar Code Label $0.25
Damaged or Missing CD or DVD Case $1.00
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1306 (03-13-2017); 1298 (07-01-2016); 1253
(07-01-2014); 1218 (12-10-12); 1184 (05-23-2011); 1162 (06-24-2010)
72
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
LIBRARY
LIBRARY FEES
OTHER LIBRARY FEES AND CHARGES
Assessing Department:
Library
Collecting Department:
Treasurer
Description:
The Library has other miscellaneous fees for services.
Rates or Fees Amount
Other fees and charges for the Library are as follows:
Temporary Library Card (Non-Resident) No Charge
Out of State Library Card $15.00 Annually
Photocopies $.20 per copy
Printing Services
B/W is $.20 per
page, Color is $.50
per page
Interlibrary Loan Fee $4.00 per item
Fax Services
$1.00 per fax job
to send; $.50 per
page to receive
Notary Fee $5.00 per notary
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014 Budget
Resolution) Notary added; 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14-
2010)
73
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
LIBRARY
LIBRARY FEES
LIBRARY FINES
Assessing Department:
Library
Collecting Department:
Treasurer
Description:
The Library will no longer charge fines for overdue materials. Items returned past
their due date will have a grace period (set by the Roanoke Valley Library
Consortium) for fine-free returns. Once an item is overdue past its grace period,
the patron will be billed for the item and a letter will be mailed to the patron to
notify them of the lost item. Lost-item charges will be removed (and no fines will
be charged) once the item is returned to the Library.
If the patron pays for the lost item and then is able to find and return it, a refund by
a city check will be mailed to the partron for the full cost of the returned book.
Rates or Fees Amount
Library fines are listed below:
Children's material fines for everything except Hot Items/Videos/Games are See Description above
Young Adult material and Adult material fines for everything except Hot
Items/videos/games are See Description above
Fines for all Hot Items/videos/games are See Description above
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014); 1218 (12-
10-2012); 1184 (05-23-2011); 1162 (06-14-2010)
74
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
LOCAL CONSUMPTION TAX
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
The Local Consumption tax is a tax on the consumers of electricity in the
Commonwealth based on kilowatt hours delivered and used per month.
Rates or Fees Amount
The Local Consumption tax, per billing period, will be billed by the following formulas:
Electricity Service:
Each consumer of electricity in the Commonwealth shall pay electric local consumption
tax on all electricity consumed per month not in excess of 2,500 kWh at the rate of
$0.00155 per kWh, as follows:$0.00038 per kWh
Each consumer of electricity in the Commonwealth shall pay electric local consumption
tax on all electricity consumed per month in excess of 2,500 kWh but not in excess of
50,000 kWh at the rate of $0.00099 per kWh, as follows:$0.00024 per kWh
Each consumer of electricity in the Commonwealth shall pay electric local consumption
tax on all electricity consumed per month in excess of 50,000 kWh at the rate of
$0.00075 per kWh, as follows:$0.00018 per kWh
Legal Authorization:
Resolution: 963 (12-11-2000)
Code of Virginia Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 (01-01-2001)
75
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
LOCAL USE TAX
Assessing Department:
Commonwealth of Virginia
Collecting Department:
Treasurer
Description:
Cities are permitted to establish a Local Use Tax for the purpose of providing revenue
to the general fund of the locality. Sales Tax monies are collected by the Virginia
Department of Taxation and sent to the Department of Treasury. That agency credits
the account of the city where the sales occurred and disburses the monies to the
locality on a monthly basis.
Rate or Fee Amount
City Sales Tax is 1.0%
This tax is part of the 5.3% Sales Tax collected by the Virginia Department of Taxation.
Legal Authorization:
Ordinance, Effective date: (10-26-1981) General retail sales tax is exempt from
artificial or propane gas, firewood, coal and home heating oil purchased for
domestic consumption.
Code of Virginia, Title 58.1, Subtitle I, Chapter 6, Section 58.1-606
76
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
MACHINERY AND TOOLS PERSONAL PROPERTY TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Machinery and Tools is defined as machinery and tools used in a manufacturing, mining, processing
or reprocessing, well drilling, radio or television broadcasting, dairy, dry cleaning or laundry business
per Virginia Code 58.1-3507.
Rates or Fees Amount
The Machinery and Tools Personal Property rate is
$3.20 per
$100.00
assessed
value
Every taxpayer owning machinery and tools shall include on his annual return of such property the
original total capitalized cost of all his machinery and tools in the taxing jurisdiction. (Code of
Virginia Section 58.1-3518).
Penalty for late filing: Failure to file a timely return will result in a penalty, not to exceed amount of
tax and any such penalty shall become a part of the tax.
10% or
$10.00
whichever is
greater
Penalty for late payment: The penalty shall in no case exceed the amount of tax due.
10% or
$10.00
whichever is
greater
Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such
taxes and levies remaining unpaid.
10%
annually
Willful failure to file this return is a criminal offense in violating of Virginia State Code 58.1-3518.
Taxpayers who are required to file a return who neglect to do so will be subject to a statutory
assessment and/or onsite inspection.
Forms for the Return of Business Tangible Personal Property & Machinery and Tools can be found
on the City of Salem Commissioner of the Revenue website: www.salemva.gov
Legal Authorization:
Ordinances, Effective dates: (05-26-2020) Emergency Ordinance to delay penalty and interest on
delinquent bills through 07-31-2020; (04-13-2020) Emergency Ordinance to temporarily change
due date from 05-31-2020 to 06-30-2020 and delay penalty and interest till 06-30-2020 due to
COVID-19; (07-01-2012-07-01-1985); (01-01-2000); (09-07-1995); (11-21-1991); 02-01-1990); (09-04-
1986; (05-24-1984); (04-23-1981-07-01-1985); (11-20-1980); (01-01-1979); (11-02-1978); (09-07-
1978); (04-18-1978)
Resolutions: (July 1, 2014 - June 30, 2020); 1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978)
Salem City Code
Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 2, Section 58.1-3507
77
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
MANUFACTURED HOME PARK OPERATION PERMIT FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
When a Mobile Home Park is sold a new Manufactured Home Park Operation permit
must be purchased.
Rates or Fees Amount
The fee for a Manufactured Home Park Operation Permit is 20.00$
Legal Authorization:
Resolutions: 1306 (03-13-2017)
Salem City Code, Chapter 54, Article II, Division 2, Section 54-76
78
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC
UTILITY FEES
METER CHECK FOR ACCURACY FEE
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
When a customer request a meter check for an electric meter there is a fee. A deposit is
required before the meter is checked. See the City of Salem Electric Department
website under Rates for the Terms and Conditions: www.salemva.gov
Rate or Fee Amount
The fee for Electric Meter Check for Accuracy is $50.00
Payment of fee is required for this service and will be refunded if the degree of error is
greater than 2%.
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1141 (07-01-2009); 1095 (07-01-2007); 930 (07-01-
1999); 838 (07-01-1996); 459 (07-01-1993)
Salem City Code, Chapter 90, Article II, Division 3, Section 90-279
79
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
METER RE-READ FEE
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
The City will charge a fee for re-reading a water meter after the first trip out (charge
for 2nd trip). There is no charge if the meter has been misread.
Rate or Fee Amount
The fee for a water Meter Re-Read is
$10.00 after
the first re-
read
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014)
80
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
MISCELLANEOUS SEWER FEES
Assessing Department:
Utility Billing
Collecting Department:
Utility Collections
Description:
The city has miscellaneous sewer fees and are listed below.
Rates or Fees Amount
Miscellaneous Sewer fees are as follows:
Sewer Cleanout Installation : Contact the Sewer Department for more information (540)
375-3029. Refer to the 50/50 agreement.
0-3ft sewer depth $ 500.00
3-6ft sewer depth $ 1,000.00
Over 6ft sewer depth $ 1,500.00
Locate Lateral in Existing Sewer
$250.00
plus $100.00
per hour
Sewer Backup Complaint (If not found in the city system) $ 200.00
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14-
2010); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01-2008); 1095 (07-01-2007);
1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003); 975 (07-01-2001); 930 (07-01-
1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26-1996); 792 (07-01-1994); 770 (07-
01-1993); 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983)
Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-298
81
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
MISCELLANEOUS WATER FEES
Assessing Department:
Utility Billing
Collecting Department:
Utility Collections
Description:
The city has miscellaneous water fees and are listed below.
Rates or Fees Amount
Miscellaneous Water fees are as follows:
Bulk Water Charge
$50.00 plus
$5.00 per
1,000
gallons
Low Pressure Complaint (if not within the city system) $ 100.00
Shut off Water Service at Meter after hours $ 100.00
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14-
2010); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01-2008); 1095 (07-01-2007);
1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003); 975 (07-01-2001); 930 (07-
01-1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26-1996); 792 (07-01-1994);
770 (07-01-1993); 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-
1983)
Salem City Code, Chapter 90, Article IV, Division 2, Section 90-257
82
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
MOBILE HOME TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Mobile Homes are assessed using the Wingate Appraisal Guide.
Rates or Fees Amount
The Real Estate Tax rate is used for Mobile Homes and the tax rate is
$1.20 per
$100.00
assessed value
Due Date: May 31st of each year
Penalty for late payment: The penalty shall in no case exceed the amount of the tax due and
becomes a part of the tax.
10% or $10.00
whichever is
greater
Interest: 10% per annum shall be assessed and collected on the principal and penalties of all
such taxes and levies remaining unpaid.10% annually
To obtain the Mobile Home Form, please visit the City of Salem Commissioner of the
Revenue website: www.salemva.gov
Legal Authorization:
Ordinances, Effective dates: (05-23-2020) Emergency Ordinance to extend the delay of
penalty and interest on delinquent bills from 06-30-2020 to 07-31-2020 due to COVID-19;
(04-13-2020) Emergency Ordinance to change due date from 05-31-2020 to 06-30-2020 plus
penalty and interest delayed from 05-31-2020 to 06-30-2020 due to COVID-19: (07-01-2019)
$1.20 per $100.00 assessed value; (From 07-01-1987-07-01-2011) $1.18 per $100.00
assessed value; From (04-23-1981 - 07-01-1986) $1.25 per $100.00 assessed value
Resolutions: 1229 (07-01-2013) $1.18 per $100.00 assessed value; 256 (07-01-1976) $1.30
per $100.00 assessed value
Salem City Code, Chapter 27A, Article I, Section 27A, 27A-3
Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 6, Section 58.1-3520-3521; Title
58.1, Subtitle III, Chapter 35, Article 6, Section 58-829.3
83
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
PLANNING & ZONING/CODE ENFORCEMENT
NUISANCE FEES
Assessing Department:
Planning & Zoning/Code Enforcement
Collecting Department:
Treasurer
Description:
We want to keep Salem safe and clean for all residents. In order to accomplish these basic
goals, we have instituted updated nuisance regulations that went into effect in June of 2021.
The following are now considered nuisances: Weeds and high grass, trees that are in
danger of falling onto neighboring properties, hedges, shrubs, trees or other vegetation
which extend into any public right-of-way. trash, accumulation of stagnant water, storage
of rimless vehicle tires, infestation by bats, rodents, insects, arachnids, or vermin, and any
other condition that threatens the health, safety, order, and convenience of the public.
All of the nuisance occurrences are the responsibility of the property owner and/or the
tenants of a property. When you receive your first notice you are allowed 15 days to correct
the problem.
Rate or Fee Amount
The Nuisance Administrative Fee is $250.00
First Nuisance ticket is $50.00
Any subsequent violations is $200.00
After 3 tickets are issued for the same or a similar nuisance, the violations becomes a Class 3
misdemeanor and criminal charges are possible.
Property owner will be billed for the cost of the clean up. Charges which remain unpaid
shall constitute a lien against the property.
Legal Authorization:
Ordinances, Effective dates: (06-24-2021) Definitions added, Declaration of nuisances;
abatement required, Violation, Inspection, Failure to abate nuisances, and civil and criminal
penalties updated; (03-20-1997) 15 day notice to clean up-after 15 days owner will pay the
cost for clean up; (08-06-1981) given 15 days and can be fined no less than $10.00 and no
more than $50.00-after 15 days owner will be billed for cost of the cleanup
Resolutions: 1431 (07-1-2023); 1306 (03-13-2017)
Salem City Code, Chapter 94, Section 94.1-94-14; Chapter 30, Article I, Section 30-4
73
84
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
OCCUPANCY INSPECTION FEE
Assessing Department:
Building Inspections
Collecting Department:
Utility Collections
Description:
To safeguard the health, property and public welfare by controlling the use or
occupancy of all buildings and structures within the City of Salem. When signing up for
Electric, Water and Sewer Service an Occupancy Inspection Permit Fee will be paid.
Rate or Fee Amount
The fee for an Occupancy Inspection is 30.00$
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 792 (07-01-1994) $25.00;
459 (07-01-1983) $10.00
Salem City Code, Chapter 18, Article II, Section 18-41
85
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
PARKING TICKET FINES
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
The City of Salem Police Department can issue a ticket for certain parking offenses.
Rates or Fees Amount
The following fees are in place for Parking Tickets:
Blocking Traffic $20.00
Fire Lane $50.00
Handicapped Parking Space $100.00
No Parking in Front of a Public or Private Driveway $20.00
No Parking Zone $20.00
No Stopping or Standing Zone $20.00
No Valid State Inspection or Decal $20.00
No Valid State Tags $20.00
Overtime Parking $20.00
Parking in Designated Space on City Property $20.00
Parking in Wrong Direction $20.00
Parking on a Crosswalk $20.00
Parking within 15ft. of a Fire Hydrant $20.00
Parking within 20ft. of a Crosswalk at the Intersection $20.00
Parking Within a Tow-Away Zone $20.00
Restricted Parking Area $20.00
Other/Nonspecific $20.00
Late penalty on parking tickets not paid within 5 days of issuance $20.00
Notice: You may pay this by appearing at the Office of the City of Salem Treasurer at
114 N. Broad Street, Salem Virginia, between the hours of 8:00am and 5pm Monday
through Friday. If you prefer you may mail the parking ticket and fine to the
aforementioned office at P.O. Box 869, Salem, Virginia 24153. Checks should be made
payable to the Treasurer of the City of Salem. Failure to make such payment within 5
days will require further action which could result in your having to appear in court and
pay additional costs.
Legal Authorization:
Ordinances, Effective dates: (04-21-2011); (08-10-1998); (11-12-1990)
Resolutions: 695 (10-22-1990), 478 (12-12-1983), 360 (07-23-1979)
Salem City Code, Chapter 86, Article V, Division 1, Sections 86-265
86
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
INTERNAL
STREETS, SANITATION, BEAUTIFICATION, CITY GARAGE AND BUILDING MAINTENANCE
STREET FEES
PATCH GAS CUT FEES
Assessing Department:
Street Highway Maintenance
Collecting Department:
Treasurer
Description:
The City patches all gas cuts in the city right of way for Roanoke Gas Company
and bills them monthly.
Rate or Fee Amount
The fee for Patched Gas Cuts are $7.50 per foot
Resolutions: 1454 (07-01-2023)
87
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER
TREASURER FEES
PENALTY AND INTEREST ON PERSONAL PROPERTY TAX
Assessing Department:
Treasurer
Collecting Department:
Treasurer
Description:
Any person who shall fail to pay any tangible personal property tax when due shall
be assessed and shall pay the city treasurer, along with such tax, a penalty.
Interest will commence on July 1 or the first day of the month after the due date,
whichever is later, of the year for which such tax was assessed.
Rates or Fees Amount
The Penalty shall in no case exceed the amount of the tax. The penalty is
10% or $10.00,
whichever is
greater
The Interest Rate is assessed and collected on the principal and penalties of all
such taxes and levies remaining unpaid. The interest rate is 10% annually
Legal Authorization:
Ordinance, Effective dates: (05-26-2020) Emergency Ordinance to extend the
delay of penalty and interest on Personal Property taxes from 06-30-2020 to 07-
31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to extend due
date to 06-30-2020 and delay penalty and interest to 06-30-2020 due to COVID-
19
Salem City Code, Chapter 82, Article I, Section 82-5( C )(1 and 2)
Code of Virginia, Title 58.1, Subtitle I, Chapter 11, Section 58.1-1113
88
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER
TREASURER FEES
PENALTY AND INTEREST ON REAL ESTATE TAX
Assessing Department:
Treasurer
Collecting Department:
Treasurer
Description:
Any person who shall fail to pay on or before, December 5th and June 5th of each tax
year, the semi-annual installment of Real Estate tax becoming due on or before such
dates shall be assessed, by the Treasurer, and shall pay, along with such tax, a
penalty. Interest will be charged at the maximum yearly rates authorized by general
law of the Commonwealth.
Rates or Fees Amount
The Penalty shall in no case exceed the amount of the tax due and becomes part of
the tax. The penalty is
10% or $10.00,
whichever is
greater
Interest shall be assessed and collected on the principal and penalties of all such
taxes and levies remaining unpaid. The Interest Rate is 10% annually
Legal Authorization:
Ordinance, Effective dates: (05-26-2020) Emergency Ordinance to delay penalty
and interest on Real Estate taxes from 06-30-2020 to 07-31-2020 due to COVID-19;
(04-13-2020) Emergency Ordinance to extend due date from 06-05-2020 to 06-30-
2020 and delay penalty and interest from 06-06-2020 to 06-30-2020 due to COVID-
19
Salem City Code, Chapter 82, Article I, Section 82-3(b)
Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-3916
89
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
PERSONAL PROPERTY TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
When assessing vehicles, the city uses the January NADA guide. When available, the city uses the
loan value from this book, which is the lowest value listed. When that figure cannot be obtained,
the city uses a percentage of the manufacturer's suggested retail price. If neither of these values
can be found, the city then uses the percent of cost. Salem prorates personal property taxes based
on the number of months a vehicle is owned in a given year.
Rates or Fees Amount
The Tangible Personal Property tax rate is
$3.40 per
$100.00 of the
assessed value
Penalty for late filing: The penalty for late filing shall in no case exceed the amount of the tax and
shall become a part of the tax.
10% or $10.00
whichever is
greater
Due Date: Tax bills are due each May 31st, and are for the current calendar year (January through
December).
Penalty for late payment: The penalty shall in no case exceed the amount of the tax due.
10% or $10.00
whichever is
greater
Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such
taxes and levies remaining unpaid 10% annually
For more information see the City of Salem Commissioner of the Revenue website:
www.salemva.gov
Legal Authorization:
Ordinances, Effective dates: (05-26-2020) Emergency Ordinance to extend the delay of penalty
and interest from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance
to extend due date from 05-31-2020 to 06-30-2020 and delay penalty and interest from 05-31-
2020 to 06-30-2020 due to COVID-19; (July 1, 2019) $3.40 per $100.00 assessed value; (From July
1, 2014-June 30, 2019) $3.25 per $100.00 assessed value; (From July 1, 1985-June 30, 2014) $3.20
per $100.00 assessed value; (01-01-2000); (09-7-1995); (11-21-1991); (From April 23, 1981-June
30, 1985) $3.25 per $100.00 assessed value; (02-01-1990); (09-04-1986); (05-24-1984); (11-20-
1980); (01-01-1979); (09-07-1978)
Resolutions: 1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978)
Salem City Code, Chapter 82, Article I, Section 82.5
Code of Virginia Title 58.1, Subtitle III, Chapter 35, Article 1, Section 58.1-3500-3506
90
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTIONS FEES
PLAN REVIEW FOR RESIDENTIAL AND COMMERCIAL FEES
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
To ensure the safety of life and property from all hazards subject to structure design,
construction, occupancy, repair, removal or demolition. All construction or
improvements for residential property or commercial property must be approved by the
Building Inspections office. A Residential Permit Application Packet or a Commercial
Permit Application Packet are available on the City of Salem Community Development
Department website: www.salemva.gov.
Rates or Fees Amount
The fees for Plan Reviews are:
Residential Plan Review 30.00$
Commercial Plan Review-New or Expansion
10% of permit
fee or $30.00,
whichever is
greater to be
paid when
dropping plans
off at the office
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New Residential Plan Fee $30.00,
Commercial 10% or $30.00, whichever is greater; 1050 (03-24-2005) Commercial
Construction 10% on New or Expansion
Salem City Code, Chapter 106, Article V, Section 106-512
Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 3, Section 15.2-2223
91
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
PLAN REVIEW WITH A STORMWATER PLAN FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
The objectives of a site plan review are to: 1) maintain the character and integrity of
neighborhoods and ensure compatible development patterns; 2) promote excellence of
design; 3) encourage the most appropriate development and use of land; 4) prevent
traffic hazards; 5) ensure the availability and efficient provision of public services; and 6)
avoid adverse impacts on the natural environment.
For more information see the Site Plan Review Procedure found on the City of Salem
Community Development Department website: www.salemva.gov
Rate or Fee Amount
The fee for a Plan Review with a Stormwater Plan less than an acre is
$250.00 for
less than an
acre
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New
Salem City Code, Chapter 78, Article IV, Section 78-205
Code of Virginia, Title 15.2. Subtitle II, Chapter 22, Article 3, Section 15.2-2223
92
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
PLANNING FEES
PLANNED UNIT DEVELOPMENT FEE (PUD)
Assessing Department:
Planning
Collecting Department:
Treasurer
Description:
The intent of the PUD is to encourage maximum flexibility in the design and
development of land.
Rate or Fee Amount
The fee for a Planned Unit Development (PUD) review and approval is $1,000.00
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-
24-2005); 902 (08-10-1998);347 (02-05-1979)
Salem City Code, Chapter 106, Section 106-228, Chapter 106, Article V, Section 106-
512
93
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
POLICE VERIFICATION REPORT FEE
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
The term "verification" includes accident, theft and other police incident reports.
Reports may be requested by an individual, an insurance company or another
governmental agency.
Rate or Fee Amount
The fee for a Police Verification Report is
$10.00 per
copy
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014)
94
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
PREPARED FOOD AND BEVERAGE TAX (MEALS TAX)
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Commonly referred to as a meals tax, this is a tax levied on the purchaser of all prepared food and
beverages served in and from any food establishment as defined in the Salem City Code Section 82-
101, whether intended to be consumed on the seller's premises or not. For the purpose of this tax
"Food" shall be defined as any and all edible refreshment or nourishment, including alcoholic
beverages, with the exception of prepackaged snack foods and unopened canned or bottled drinks
not included with a meal which shall be exempt from taxation. Sellers may not relieve the customer
of payment of this tax.
Rates or Fees Amount
The Prepared Food and Beverage Tax (Meals Tax) is 6%
Due Date: Payment must be postmarked by the end of the month following the month in which the
tax is collected to avoid penalties. Filing and payments can be performed online at
https://laserfiche.salemva.gov/Forms/FileMT. If mailing payments it needs to be postmarked on
or before the 20th of the month following the month the tax is collected in order to take a discount
of 3% of the tax amount. Remit to Commissioner of the Revenue PO Box 869 Salem VA 24153 and
make all checks payable to the City of Salem Treasurer (Online payments are accepted, see
instructions bolded above).
3% discount if
filed by the 20th
of the following
month
Penalty for Late Payment: Shall in no case exceed the amount of the tax assessable.
10% the first
month, 5% for
each month
thereafter, up
to a maximum
of 25% or
$10.00
whichever is
greater
Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually
In the case of a false or fraudulent return with intent to defraud the city of any tax due under this
article, a penalty of 50 percent of the tax shall be assessed against the person required to collect
such tax.
Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of
the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation
shall not relieve such person from the payment, collection, or remittance of the Prepared Food and
Beverage Tax (Meals Tax). Collecting, but failing to remit this tax shall constitute embezzlement per
18.2-111 of the Code of Virginia.
Legal Authorization:
Ordinances, Effective dates: (10-06-2016); (01-02-2013); (02-01-2012); (06-22-2000); (04-08-1991);
(12-01-1988)
Resolutions: 921 (03-22-1999); 437 (09-27-1982)
Salem City Code, Chapter 82, Article IV, Section 82-101-113
Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Section 58.1-3077; Title 58.1, Subtitle III,
Chapter 36, Article 8, Section 58.1-3840; Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-
3916
95
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CIRCUIT COURT
CIRCUIT COURT FEES
PROBATE TAX
Assessing Department:
Circuit Court
Collecting Department:
Circuit Court
Description:
A city probate tax is imposed on the probate of every will or grant of administration as
provided in Code of Virginia 58.1-3805.
Rate or Fee
The City Probate Tax is in the amount equal to one-third (1/3) of the amount of the State
Probate Tax on a probate of a will or grant of administration. The clerk of circuit court will
collect this tax for the city and shall be compensated in the amount of five percent (5%) of the
amount collected and remitted upon each instrument taxable under this section recorded in
his office. Such compensation shall be paid out of the city treasury.
Legal Authorization:
Code of Virginia, Title 58.1, Subtitle I, Chapter 17, Article 3, Section 58.1-1718; Title 58.1,
Subtitle III, Chapter 38, Article 2, Section 58.1-3805
96
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC
UTILITY FEES
PUBLIC RIGHT OF WAY USE FEES
Assessing Department:
Electric
Collecting Department:
Utility Collections
Description:
Localities can charge a Public Right of Way Use Fee for the use of public owned roads and
property by certified telecommunication firms. This fee is in exchange for the use of the locality's
land for electric poles or electric conduits by certified providers of telecommunication services.
Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use Fees.
Rate or Fee
The fee is calculated each year by VDOT based on information about the number of access lines
and footage of new installation that have occurred in the reporting localities. Based on this
information, VDOT uses a formula to calculate the monthly fee per access line for participating
localities. Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use
Fees.
97
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
PUBLIC SERVICE CORPORATION LOCAL TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Property owned by a public service corporation is assessed by the State Corporation Commission
which includes electric utilities and cooperatives, gas pipeline distribution companies, public service
water companies, and telephone and telegraph companies. The State Corporation Commission
sends out their assessments for the property in our city and the Commissioner of the Revenue is
required to examine the assessments to determine their correctness. If correct, the locality
determines the equalized assessed valuation of the corporate property by applying the local
assessment ratio prevailing in the locality for real estate. Local taxes are then assigned to real and
tangible personal property at the current tax rate of the locality.
Rates or Fees Amount
The Public Service Corporation Local tax rate for Real Estate is
$1.20 per
$100.00 of
assessed value
The Public Service Corporation Local tax rate for Personal Property is
$3.40 per
$100.00 of
assessed value
Due Date: December 5th of each year.
Legal Authorization:
Ordinances, Effective dates: (07-01-2019) $1.20 RE and $3.40 PP per $100.00 assessed value;
(From July 1, 1985-June 30, 2013); (01-01-2000); (09-7-1995); (11-21-1991); (From April 23, 1981-
June 30, 1985); (02-01-1990); (09-04-1986); (05-24-1984); (11-20-1980); (01-01-1979); (09-07-
1978)
Resolutions: (July 1, 2014 - June 30, 2019) $1.18 RE and $3.25 PP per $100.00 assessed value;
1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978)
Code of Virginia, Title 58.1, Subtitle II, Chapter 26, Article 1, Section 58.1-2606
98
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CLERK OF COUNCIL
CITY CLERK FEES
PUBLIC VEHICLE FEES (TAXICABS AND FOR HIRE VEHICLES)
Assessing Department:
Clerk of Council
Collecting Department:
N/A
Description:
The rates for taxicab service within the city shall be such as are established from time to time
by ordinance of the council of the city. No different rates shall be charged or collected for such
service.
Rates or Fees
Distance Rates: For one passenger, for the first one-eight (1/8) mile or fraction thereof, two
dollars and eighty cents ($2.80).
For each additional one-eighth (1/8) mile or fraction thereof, twenty cents ($.20).
Time Rates: For each forty (40) seconds of waiting time, twenty cents ($.20) while a charge is
made for waiting time there shall be no charge for mileage under the foregoing distance rates.
Extra Passengers: For each additional passenger, thirty cents ($.30) can be charged.
Waiting Time: Shall include the time the vehicle is stopped in traffic or stopped at the
direction of the passenger. Waiting time shall not include the first three (3) minutes after the
vehicle has arrived at the destination to which it was called. When a charge is made for waiting
time, there shall be no charge for mileage.
Fuel Surcharge: One dollar ($1.00) may be added to the current meter charge for each trip.
*Can be removed by City Manager.
Legal Authorization:
Ordinance, Effective dates: (05-21-2009); (11-24-1994); (09-19-1985); (05-02-1985); (12-30-
1982); (04-23-1981)
Salem City Code, Chapter 98, Article II, Division 4, Section 98-151 (f)
Code of Virginia, Title 46.2, Subtitle V, Chapter 20, Article 3, Section 46.2-2062
99
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
RE-INSPECTION CODE COMPLIANCE FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
The city will charge a Re-Inspection Code Compliance fee when an inspection has failed
twice and a third trip is required.
Rate or Fee Amount
The fee for a Re-Inspection Code Compliance is 30.00$
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 870 (07-01-1997) $25.00;
830 (02-26-1996) $10.00; 578 (01-01-1987) from $5.00 to $15.00
100
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
REAL ESTATE
REAL ESTATE RATES
REAL ESTATE TAX RATE
Assessing Department:
Real Estate
Collecting Department:
Treasurer
Description:
Properties are appraised at 100% of fair market value for tax purposes in order to
have schools, fire, police protection and other public benefits. The property tax is
designed to distribute the tax burden in proportion to the value of individual
properties worth.
The City assesses real estate property annually. Salem assesses property as of
January 1st but does not place the values on it's tax roll until the fiscal year beginning
July 1st.
All new construction will be assessed and added to the tax roll immediately starting
with the certificate of occupancy issue date or when the property becomes fit for
use.
Property rezoned will be reassessed ten (10) days after the ordinance is approved.
Subdivisions are assessed on the date the subdivision is recorded in the Clerk of
Circuit Court office.
Service Charge is 0.240/$100 (which is 20% of the 1.20/$100 current tax rate).
Rates or Fees Amount
The Real Estate tax rate is
$1.20 per
$100.00 of
assessed value
Due Dates: First Payment due December 5th. Second Payment due June 5th.
Penalty: The penalty shall in no case exceed the amount of the tax due and becomes
part of the tax.
10% or $10.00
whichever is
greater
Interest: 10% per annum shall be assessed and collected on the principal and
penalties of all such taxes and levies remaining unpaid 10% annually
Legal Authorization:
Ordinances Effective dates: (05-26-2020) Emergency Ordinance to extend delay for
penalty and interest from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020)
Emergency Ordinance to extend the due date from 06-05-2020 to 06-30-2020 and
delay penalty and interest from 06-06-2020 to 06-30-2020 due to COVID-19; (07-01-
2019) $1.20 per $100.00 per assessed value; (From 07-01-1987-06-30-2019) $1.18
per $100.00 assessed value; (07-01-2006); (07-07-1988); (12-18-1986); (09-04-
1986); (From 04-23-1981-07-01-1986) 1.25 per $100.00 assessed; (04-18-1985); (05-
24-1984); (11-10-1980)
Resolution: 1229 (07-01-2013); 256 (01-01-1976) $1.30 per $100.00 assessed value
Salem City Code, Chapter 82, Article I, Section 82.3-82.4
Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 1, Section 58.1-3200-3389
101
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC/WATER
UTILITY FEES
RECONNECT FEE FOR NONPAYMENT
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
The city assesses a Reconnect Fee For Nonpayment when the Meter Service
Department makes a trip out to turn the service off to the building for nonpayment.
See the City of Salem Electric Department website under Rates for the Terms and
Conditions: www.salemva.gov
Rates or Fees Amount
The Reconnect Fee for Residential or Small General Service for Nonpayment is 25.00$
The Reconnect Fee for Residential or Small General Service for Nonpayment if done
after hours or weekends is 75.00$
The Reconnect Fee for All Other customers shall be
The actual
cost of making
the
reconnection,
with a
minimum of
$250.00
The Reconnect Fee for all customers, where service has been disconnected for
fraudulent use of electricity or where access to the meter has been denied will be
The actual
cost of making
the
reconnection,
with a
minimum of
$250.00
Legal Authorization:
Ordinances, Effective dates: (06-22-2020) Extended Emergency Ordinance to
discontinue disconnections during COVID-19 through 08-31-2020; (04-13-2020)
Emergency Ordinance to discontinue disconnections during COVID-19 pandemic
through 06-30-2020; (11-24-2016)
Resolutions: 1270 (07-01-2015); 1141 (07-01-2009); 1095 (07-01-2007); 838 (07-01-
1996); 770 (07-01-1993); 459 (07-01-1983)
Salem City Code, Chapter 90, Article IV, Division 1, Section 90-238(a)
102
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CIRCUIT COURT
CIRCUIT COURT FEES
RECORDATION TAX
Assessing Department:
Circuit Court
Collecting Department:
Circuit Court
Description:
A city recordation tax is imposed on the state recordation collectable tax for the first
recordation of each taxable instrument. The clerk of the circuit court of the city collecting the
recordation tax shall pay the amount to the city of salem treasurer. For such services in
collecting such tax, the clerk shall be compensated in the amount of five (5%) percent of the
amount so collected.
Rate or Fee
The tax in an amount equal to one-third of the amount of the state recordation collectable
for the state on the first recordation of each taxable instrument; provided, that no tax shall
be imposed under this section upon any instrument on which the state recordation tax is $.50
specifically. A deed or other instrument conveys, or covers shall relate to property located in
the city.
Legal Authorization:
Ordinances, Effective date: (07-22-2010)
Salem City Code, Chapter 82, Article IX, Sections 82-255-256
Code of Virginia, Title 58.1, Subtitle I, Chapter 8, Section 58.1-3800-3811
103
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
PARKS AND RECREATION
PARKS AND RECREATION FEES
RECREATION PROGRAM FEES
Assessing Department:
Parks and Recreation
Collecting Department:
Treasurer
Description:
The City of Salem Parks and Recreation Department affords residents access to a variety of
cultural, arts and crafts, dance and exercise opportunities. Actual classes vary from season to
season and year to year.
Rates or Fees
The fees for Recreation Programs will vary and are published in the Salem Magazine, in the
spring and fall. The information can be found on the City of Salem Parks and Recreation
website: www.salemva.gov.
104
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INPSECTION FEES
REFUND FOR PERMITS
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
The City will refund a portion of a permit if work has not been performed.
Rate or Fee Amount
The City will retain the
higher of 25%
or $30.00 and
refund the
remaining
balance.
For total permit fees less than 25% or $30.00, no refund will be made.
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Policy Change
105
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
REIMBURSEMENT OF EXPENSES INCURRED IN RESPONDING TO CERTAIN TRAFFIC
INCIDENTS
Assessing Department:
Police
Collecting Department:
Combined General District Court
Description:
A person convicted of violating any of the following provisions shall be liable for
restitution at the time of sentencing, or in a separate civil action, to the city or to any
responding rescue squad, law-enforcement, fire-fighting and emergency services: a)
driving impaired and causing an accident or incident, b) reckless driving causes an
accident or incident, c) driving without a license or with a suspended or revoked license
and d) improperly leaving the scene of an accident.
Rate or Fee Amount
The City has determined the reasonable expense is a flat fee of 350.00$
Legal Authorization:
Ordinance, Effective date: (10-01-2010)
Salem City Code, Chapter 86, Article IV, Division 1, Section 86-97 - Part II
Code of Virginia, Title 15.2, Subtitle II, Chapter 17, Article 1, Section 15.2-1716; Title
18.2, Chapter 4, Article 1, Sections 18.2-36.1, 18.2-51.4, 18.2-266, 18.2-266.1; Title
29.1, Chapter 7, Article 3, Sections 29.1-738, 29.1-738.02; Title 46.2, Subtitle II,
Chapter 3, Article 6.1, Section 46.2-341.24; Title 46.2, Chapter 8, Article 7, Section
46.2-852, Section 46.2-852; Title 46.2, Subtitle II, Chapter 3, Article 1, Section 46.2-
300, Title 46.2, Subtitle III, Chapter 8, Article 11, Section 46.2-894
106
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
RETURN CHECK FEE
Assessing Department:
Finance
Collecting Department:
Treasurer/Utility Collections
Description:
Any check issued to the City and is returned for non-sufficient funds will be charged a
return check fee.
Rate or Fee Amount
The fee for a Returned Check is 40.00$
Legal Authorization:
Resolutions: 1139 (07-01-2009) $40.00; 1118 (07-01-2008) $30.00; 930 (07-01-1999)
$25.00; 770 (07-01-1993) $20.00; 748 (07-01-1992) $15.00; 459 (07-01-1983) $10.00
Code of Virginia, Title 15.2, Subtitle I, Chapter 1, Section 15.2-106
107
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
REZONING FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
City Council may by ordinance, amend, supplement, or change zoning
regulations, district boundaries or classifications of property whenever the public
necessity, convenience, general welfare, or good zoning practice require
changes. All proposed amendments shall be referred to the Salem Planning
Commission for study or recommendation.
Rate or Fee Amount
The fee for Rezoning is $1,000.00
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050
(03-24-2005); 902 (08-10-1998); 416 (12-15-1981); 347 (02-05-1979)
Salem City Code, Chapter 106, Section 106-228.4; Chapter 106, Article V,
Section 106-512
108
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
RIGHT OF WAY PERMIT FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
Right of Way Permits are required for any work taking place in the City of Salem right of
way. A fee is charged for permits in accordance with the City of Salem Right of Way Permit
Specifications.
Rates or Fees Amount
Fees charged for Right of Way permits are effective October 1, 2014:
Permit Fee (30 days) 50.00$
Permit Fee (60 days) 100.00$
A Technology Fee will be assessed on each Right of Way Permit
2% of Permit
Cost
If any excavation is started without the required permit, in order for the person to be
allowed to continue with such excavation, the person must obtain a permit, and the cost of
such permit fee shall be
Twice the
applicable
amount set forth
above (i.e., 30
day permit fee is
$100.00, 60 day
permit fee is
$200.00)
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014) New fees started
10-01-2014
109
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
SALES AND USE TAX
Assessing Department:
Commonwealth of Virginia
Collecting Department:
Treasurer
Description:
Commonwealth of Virginia requires a Sales Tax be assessed on all purchases except
prescription drugs. Also exempt of this tax is food for home consumption (e.g. grocery
items) and certain essential personal hygiene items are taxed at a reduced rate of 1%.
Rate or Fee Amount
The Sales and Use tax is 5.30%
The Department of Treasury disburses 1.0% of the tax to the city on a monthly basis.
Legal Authorization:
Ordinance, Effective date: (10-26-1981) General retail sales tax is exempt from
artificial or propane gas, firewood, coal and home heating oil purchased for domestic
consumption.
Code of Virginia, Title 58.1, Subtitle I, Chapter 3, Article 14, Section 58.1-441.49
Sales and Use Tax Policy Statement 81-1
110
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
SCRAP METAL DEALER PERMIT FEE
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
Every person who regularly engages in the purchasing or acquiring of secondhand building
materials for the purpose of resale or installation on the property of another , shall be
deemed a "Dealer".
Dealers are now required to obtain a "Scrap Metal Dealer Permit" issued by the Salem
Police Department for which these items are offered for sale or acquisition as required by
law.
A permit is NOT needed for those dealers who do not conduct transactions involving more
than 600 pounds combined weight or enters into more than 26 combined transactions
annually (59.1-116.1). Dealers who are under this threshold will only be required to
submit Virginia State Police Form 313. Which is available on the Virginia State Police
website and from Salem Iron and Metal.
Application for the City of Salem Scrap Metal Dealer Permit can be found on the City of
Salem Police Department website: www.salemva.gov.
Rate or Fee Amount
The fee for a Scrap Metal Dealer Permit is 20.00$
Legal Authorization:
Code of Virginia, Title 59.1, Chapter 9, Article 1, Section 59.1-117-59.1-123
111
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC/WATER/SEWER
UTILITY FEES
SECURITY DEPOSIT FOR UTILITIES
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
Customers are required to have a security deposit to obtain electric, water and
sewer services within the City of Salem. This deposit is used to help cover the final
bill when a customer moves out.
Rates or Fees Amount
The following Security Deposits are in place:
Residential $250.00
Commercial
Two times the
highest previous
bills.
The interest rate on Security Deposits are re-evaluated annually and based on the
State Corporation Commission reported rate.
Upon request, after two years of satisfactory completion with no delinquencies,
the deposit with accrued interest can be applied to the customers account.
Legal Authorization:
Ordinances, Effective dates: (11-24-2016); (07-01-2013); (07-01-2010)
Residential-$125-$250, Commercial-Twice the highest previous bill; (07-01-2001)
Residential $50-$250, Commercial-Twice the highest previous bill
Salem City Code, Chapter 90, Article IV, Division 1, Section 90-237
112
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
PARKS AND RECREATION
PARKS AND RECREATION FEES
SENIOR CENTER FEES
Assessing Department:
Parks and Recreation
Collecting Department:
Treasurer
Description:
The City of Salem Parks and Recreation Senior Center offers many opportunities for our senior
citizens.
Rates or Fees
The fee for a Senior Center Class will vary and are published in the Salem Magazine, in the spring
and fall. The information can be found on the City of Salem Parks and Recreation website:
www.salemva.gov.
The fee for a Senior Citizen Trip is based on the trip cost and the number of participants.
113
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COURTS
COURT FEES
SERVICE FEES FOR COURTS
Assessing Department:
General Combined District Courts/Circuit Courts
Collecting Department:
General Combined District Courts/Circuit Courts
Description:
The service fees are for Sheriff services. This is forwarded to the city treasurer monthly.
Rates or Fees Amount
The fee for Services are:
Service fees from the General District Court per levy is 12.00$
Service fees from the Circuit Court per levy is 12.00$
Service fees to List and Seize Personal Property per levy is 12.00$
Service fees for Civil Process is 12.00$
Service fees for Out-of-State Civil Process served in the City of Salem is 75.00$
Legal Authorization:
Code of Virginia, Title 17.1, Chapter 2, Article 7, Section 17.1-272
114
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
SEWER AVAILABILITY FEES
Assessing Department:
Sewer
Collecting Department:
Utility Collections
Description:
Sewer Availability Fees are assessed for new connections to the City's existing
sewer infrastructure.
Rates or Fees Amount
The following Sewer Availability Fees apply:
5/8" or 3/4" Water Meter Size 1,000.00
1" Water Meter Size 2,000.00
1 1/2" Water Meter Size 3,000.00
2" Water Meter Size 6,000.00
3" Water Meter Size 12,000.00
4" Water Meter Size 20,000.00
6" Water Meter Size 40,000.00
8" Water Meter Size 75,000.00
Legal Authorization:
Ordinances, Effective dates: (06-18-2020) Correction on 1 1/2" Water Meter
from $3,500.00 to $3,000.00, (11-24-2016)
Resolution: 1306 (03-13-2017); 1253 (07-01-2014) New fee
Salem City Code, Chapter 90, Article III, Division 3, Section
115
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
SEWER CONNECTION FEES
Assessing Department:
Sewer
Collecting Department:
Utility Collections
Description:
Rates or Fees Amount
The Sewer Connection Fees are as follows:
6" Sewer Connection or smaller - based on lateral diameter
The greater of
$2,100 or actual
cost plus 29%
Larger than 6" Sewer Connection - based on lateral diameter
The greater of
$2,100 or actual
cost plus 29%
New Construction: Sewer charges will begin 60 days after the sewer connection is
complete. This will be effective, January 1, 2016.
Legal Authorization:
Ordinances, Effective dates: (11-24-2016); (07-01-2014); (07-01-2010); (07-01-2005); (07-
01-2003); (07-01-1999); (07-01-1996); (07-01-1994); (07-01-1993); (07-01-1992); (07-01-
1988); (03-01-1981); (07-01-1980)
Resolutions: 1306 (03-13-2017)
Salem City Code, Chapter 90, Article III, Division 3, Section 90-128
116
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
SEWER NON-USER FEES
Assessing Department:
Sewer
Collecting Department:
Utility Collections
Description:
Sewer Non-User Fees are fees charged to customers if service is available to the property, whether
or not they use this utility.
Rate or Fee
January 2017-
January 2021
The Sewer Non-User fee is 32% of 5,000 GPM (Gallons per Month) Residential Rate $ 14.40
Legal Authorization:
Ordinances, Effective dates: (01-01-2017-01-01-2021); (01-01-2015); (01-01-2014); (01-01-2013);
01-01-2012); (01-01-2011); (07-2010)
Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303
117
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
SEWER RATES
Assessing Department:
Sewer
Collecting Department:
Utility Collections
Description:
The City renders a monthly bill for use of the city sewer system and the charge is based on
water consumption. The monthly bill will include Electric, Water, Sewer and Toter/Trash fee
and Dumpster Service, if requested.
Rates or Fees
January 2017-
January 2021
The Sewer Rates are as follows:
Sewer Base Service Fee:
Residential 22.70$
Small Commercial 45.41$
Large Commercial 90.82$
Multi-Unit 68.11$
Duplex-Residential 45.40$
Sewer Volume Rate Per 1000 Gallons Used: GPM = Gallons per Month
First 5,000 GPM 5.39$
5,000 - 10,000 GPM 5.39$
10,000 - 75,000 GPM 5.39$
All over 75,000 GPM 5.39$
Sewer Non-User Fees:
29% of 5,000 GPM Residential Rate 14.40$
Sewer Unmetered Fees:
100% of 4,000 GPM Residential Rate 44.26$
New construction sewer consumption, after hook up, will not be billed until a Certificate of
Occupancy is issued.
Legal Authorization:
Ordinances, Effective dates: (07-01-2016) Effective January 1, 2017, Rates approved for
January 2017-January 2021; (07-01-2014) Increase January 1, 2015; (01-01-2010) For 2010,
2011, 2012, 2013 and 2014; (07-01-2006); (07-01-2005); (07-01-2004); (07-01-2003); (07-01-
1996) for 1996, 1997, 1998, 1999, 2000 and 2001; (07-01-1995); (07-01-1993); (07-01-1992);
(07-01-1991); (07-01-1990); (07-01-89); (07-01-1982); (03-01-1981); (10-24-1980); (06-20-
1979)
Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303
118
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
SEWER
UTILITY FEES
SEWER UNMETERED FEES
Assessing Department:
Sewer
Collecting Department:
Utility Collections
Description:
Unmetered Sewer Fees are fees charged to customers who have sewer service but not a metered
water or sewer service that provides a monthly reading for usage.
Rate or Fee
January 2017-
2021
The Sewer Unmetered fee is 100% of 4,000 GPM 44.26$
Legal Authorization:
Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (07-1-2014) Set up a rate for
Unmetered Sewer
Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303
119
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
SHORT TERM/DAILY RENTAL TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Localities in Virginia are authorized by the Code of Virginia to levy a tax which can not exceed 1% of the
gross proceeds of a person engaged in the short term rental business as defined in State of Virginia Code
Section 58.1-3510. Any person engaged in the short term rental business as defined in section 82-178 shall
collect the rental tax from the lessee of the daily rental property at the time of the rental.
What is Daily Rental Property? All tangible personal property held for rental and owned by a person
engaged in the short tem rental business, except trailers as defined in Code of Virginia, 46.2-100, and other
tangible personal property required to be licensed or registered with the state department of motor
vehicles, state department of game and fisheries or state department of aviation. Except for daily rental of
passenger cars, all rental property that is not daily rental property shall be classified pursuant to Code of
Virginia, 58.1-3503.
Rate or Fee
The Short Term/Daily Rental Tax is one percent (1%) of the total amount charged to each person for the
rental of daily rental property.
Due Dates: Quarterly returns are remitted not later than the 15th day following the end of each calendar
quarter. Payments are due the last day of the month following the end of the calendar quarter. Quarterly
Remittance Procedures: Please make checks payable to City of Salem and remit tax accompanied by the
Short Term/Daily rental tax remittance form to the Commissioner of the Revenue PO Box 869 Salem VA
24153.
Penalties for failure to file or late filing: A penalty of six percent (6%) of the tax due if the failure is for not
more than one month, with an additional six percent (6%) for additional month the failure occurs not to
exceed thirty percent (30%) of the tax shall be added to all delinquent filings. In no case shall the penalty
be less than $10.00, even if no tax is due for the period for which the return was required. In the case of a
willful failure to file a return with the intent to defraud the Commonwealth of any such tax, a specific
penalty of 50% percent of the amount of the proper tax shall be assessed. Violation of any provision of this
code shall be guilty of a Class 1 misdemeanor pursuant of VA Code 58.1-636. Interest at a rate determined
in accordance with 58.1-15 (IRS 6621 (a) (2)), shall accrue on the tax until same is paid.
Legal Authorization:
Salem City Code, Chapter 82, Article VI, Section 82-176-183
Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 3.1, Section 58.1-3510.4-3510.7; Title 58.1,
Section 58.1-15
120
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
SIDEWALK DINING PERMIT FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
The Permittee must comply with all applicable rules, regulations, ordinances, laws or
statutes, including the Americans with Disabilities Act and those regulations
promulgated or enforced by the Virginia Alcoholic Beverage Control Board and the
Board of Health. Sidewalk dining permits shall be revocable with or without cause in
the discretion of the City Manager or the City Manager's designee.
Rate or Fee Amount
The fee for a Sidewalk Dining permit is 100.00$
Applications must be submitted 30 days prior to the intended start date to allow
sufficient time for staff review and the permit fee must be paid before the permit
will be issued.
Annual permit to run calendar year, January 1 to December 31 of each year.
The Permittee may use the dining area from 7:00am until 3:00am.
Legal Authorization:
Resolutions: 1338 (07-01-2018)
121
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
PLANNING FEES
SITE PLAN APPROVAL REVIEW FEE
Assessing Department:
Planning
Collecting Department:
Treasurer
Description:
The objectives of site plan review are to 1) maintain the character and
integrity of neighborhoods and ensure compatible development patterns;
2) promote excellence of design; 3) encourage the most appropriate
development and use of land; 4) prevent traffic hazards; 5) ensure the
availability and efficient provision of public services; and 6) avoid adverse
impacts on the natural environment. See the Site Plan Review Procedure.
More information can be found on the Community Development
website: www.salemva.gov
Rates or Fees Amount
A Site Plan Major Review fee is
$500.00 plus
$25.00 per
acre greater
than one acre
Minor Site Plan Review is $150.00
Preliminary Site Plan $500.00
The above fees cover two reviews: the initial review and one re-review. If
additional reviews are required a fee of:
$75.00 will be
charged
Legal Authorization:
Resolutions: 1431 (07-01-2022) Minor Site Plan Review implemented;
1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005); 909 (10-26-
1998)
Salem City Code, Chapter 106, Article V, Section 106-512
122
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
PLANNING FEES
SITE PLAN RE-REVIEW FEE-PLANNING
Assessing Department:
Planning
Collecting Department:
Treasurer
Description:
After the Site Plan Approval review is completed and you have been notified of changes that
need to be made, plans can be resubmitted with changes and reviewed again at no cost, but
after the second review if changes are still not made the next (3rd) review will have a $75.00 fee
attached.
Rate or Fee Amount
A Site Plan Re-review fee is
$75.00 after
the second
review if
additional
changes need
to be made
Legal Authorization:
Resolutions: 1299 (7-01-2016); 1253 (07-01-2014) Policy change; 1050 (03-24-2005) Re-Review
$75.00
Salem City Code, Chapter 106, Article V, Section 106-512
123
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
PARKS AND RECREATION
PARKS AND RECREATION FEES
SPECIAL EVENTS-PARKS AND RECREATION
Assessing Department:
Parks and Recreation
Collecting Department:
Treasurer
Description:
The City of Salem Parks and Recreation host many special events throughout
the year within the city. For more information contact the City of Salem Parks
and Recreation Department at 540-375-3057.
Rates or Fees Amount
Winterfest Beach Bash-January Call for price of admission
Easter Egg Hunt No Charge
Ernest Robertson Trout Fishing Rodeo-April-May No Charge
Relay for Life No Charge
Hook a Kid on Golf-Summer Fee based on participants
Art and Jazz in July No Charge
Salem After Five - April - August
$5.00 per person/Children
under 12 free
Salem Distance Run-August Call for price to participate
Star B-Q Festival Call for price of admission
Movies at Longwood - June - October No Charge
Pumpkinfest-October No Charge
Salem Half Marathon Call for price to participate
Christmas Tree Lighting and Christmas Parade-December No Charge
Ye Olde Salem Christmas-December No Charge
124
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
SPECIAL EXCEPTION PERMIT FEE
Assessing Department:
Planning
Collecting Department:
Treasurer
Description:
Special Exception Permits are established in recognition that in addition to uses
permitted by right, certain, uses may, depending on their scale, design, location and
conditions imposed by Council, be compatible with existing and future land uses in
the district. Special Exceptions are allowed only at the discretion and approval of the
Salem City Council following review and recommendation by Salem Planning
Commission.
Rate or Fee Amount
The fee for a Special Exception Permit is $500.00
Fee is payable upon submission of application.
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-
24-2005)
Salem City Code, Chapter 106, Article V, Section 106-512; Chapter 106, Article V,
Section 106-524
125
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
SPECIAL REGULATORY TAX-STATE
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
A Special Regulatory Tax-State is a tax on the consumers of electricity in the
Commonwealth based on kilowatt hours delivered and used per month.
Rates or Fees Amount
The Special Regulatory Tax-State, per billing period, will be billed by the following formulas:
Electricity Service:
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month not in excess of 2,500 kWh at
the rate of $0.00155 per kWh, as follows:
$0.000165 per
kWh
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month in excess of 2,501 kWh but not
in excess of 50,000 kWh at the rate of $0.00099 per kWh, as follows:
$0.000110 per
kWh
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month in excess of 50,000 kWh at the
rate of $0.00075 per kWh, as follows:
$0.000077 per
kWh
Legal Authorization:
State Corporation Commission: (07-16-2021); (01-16-2020); (01-16-2012); Code of
Virginia: (01-01-2001)
Resolution: 963 (12-11-2000)
Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900
126
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
STATE CONSUMPTION TAX
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
The State Consumption Tax is a tax on the consumers of electricity in the
Commonwealth based on kilowatt hours delivered and used per month.
Rates or Fees Amount
The State Consumption Tax, per billing period, will be billed by the following formulas:
Electricity Service:
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month not in excess of 2,500 kWh at
the rate of $0.00155 per kWh, as follows:$0.00102 per kWh
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month in excess of 2,500 kWh but
not in excess of 50,000 kWh at the rate of $0.00099 per kWh, as follows:$0.00065 per kWh
Each consumer of electricity in the Commonwealth shall pay electric state
consumption tax on all electricity consumed per month in excess of 50,000 kWh at
the rate of $0.00075 per kWh, as follows:$0.00050 per kWh
Legal Authorization:
Resolution: 963 (12-11-2000)
Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 (01-01-2001)
127
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
STORMWATER APPEAL FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
Contact the Community Development Department (540-375-3032) if you wish to
appeal the stormwater decision.
Rate or Fee Amount
The Stormwater Appeal fee is 200.00$
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New fee
Salem City Code, Chapter 30, Article IV, Division 1, Section 30-136
128
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CLERK OF COUNCIL
CITY CLERK FEES
STREET AND ALLEY CLOSURE REVIEW FEE
Assessing Department:
City Clerk
Collecting Department:
Treasurer
Description:
A fee is charged for the processing of any application for the closing or vacating of
any street or alley in the City. This fee is nonrefundable.
Rate or Fee Amount
The fee for Street and Alley Closure Review is
$250.00 plus
the cost of the
advertising
Legal Authorization:
Resolution: 1306 (03-13-2017) $250.00 plus the cost of the advertising; 1253 (07-01-
2014) Budget Resolution $250.00 plus cost of the advertising; 393 (09-22-1980)
$100.00 to be paid along with $50.00 per viewer to be appointed at the time said
application is made.
Code of Virginia, Title 15.2, Subtitle II, Chapter 20, Article 2, Section 15.2-2006-15.2-2007
129
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
SUBDIVISION PLAN COPY FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
A copy of a Subdivision Plan can be requested for a fee.
Rate or Fee Amount
The fee for a copy of a Subdivision Plan is 4.00$
130
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
SUBDIVISION PLAN REVIEW FEE
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
The City charges a fee for approval of Subdivision plats. If an applicant desires
to have existing plats established through the Subdivision process vacated or
eliminated they must have a Subdivision Plan Review.
Visit the City of Salem Community Development Department website for
more details: www.salemva.gov
Rates or Fees Amount
The fees for Subdivision Plan Review are:
Subdivision Plan Review fee is
$500.00 plus
$25.00 per acre
greater than one
acre
Minor (5 or less lots)$100.00
Major (6 or more lots or any subdivision involving the creation of public rights
of way)
$220.00 plus
$45.00 per lot
The above fees cover two reviews: the initial review and one re-review. If
additional reviews are required a fee of:
$75.00 will be
charged
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1050 (03-24-2005); 901 (08-10-1998); 348 (02-05-1979)
Salem City Code, Chapter 78, Article IV, Section 78-205
131
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
TAX FREEZE FOR THE ELDERLY AND DISABLED ON REAL ESTATE TAXES
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
This is a freeze on Real Estate taxes, when the assessment goes up, the tax remains the same.
Applications are available online and may be mailed and accepted only between July 1st and August
31st of each year.
Please contact the City of Salem Commissioner of The Revenue office at (540-375-3019), with
questions. You may also visit the City of Salem Commissioner of the Revenue Department on
their website: www.salemva.gov
Rates or Fees
If you can answer yes to ALL of the following questions, you may be able to qualify for the Tax
Freeze:
Are you named on the deed for the property?
Property that is jointly owned by husband and wife, either spouse can be 65 years of age or older or
total and permanent disabled. Any other owners must meet all qualifications.
Were you at least 65 years of age or totally and permanently disabled by December 31st of the
preceding year?
Is this your primary residence that you are applying for?
Is your gross income from all sources $50,000.00 or under?
Are all of your assets excluding your home $100,000.00 or under?
Legal Authorization:
Ordinances, Effective dates: (06-22-2020) Emergency Ordinance to extend the time period for
filing of applications from 8-31-20 to 9-15-20 due to COVID-19; (11-24-2005); (07-05-2001); (03-
05-1992); (01-01-1990); (09-25-1989); (09-04-1986); (04-04-1985); (09-03-1981); (11-10-1980); (07-
01-1978)
Salem City Code, Chapter 82, Article II, Section 82-41-49
Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 2, Section 58.1-3210-3218
132
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
TAXICAB SERVICE CHARGE FEES
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
Drivers of public vehicles, such as taxicabs are required to pay a taxicab service charge to
operate in the city. The taxicab service files an application with the Detective Division of
the Police Department.
Rate or Fee Amount
Fee for each application form, whether used or not, and for fingerprinting by the police
department and for each license issued is 3.00$
Fee for each renewal of license is 1.00$
Fee for background checks on owners and/or directors upon each application and
renewal of license is 20.00$
Legal Authorization:
Ordinance, Effective dates: (11-24-2016)
Resolution: (07-01-2019) added to Miscellaneous Fee Resolution; 1253 (07-01-
2014) Budget Resolution $20.00 fee for background check
Salem City Code, Chapter 98, Article II, Division 2, Section 98-126
133
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTIONS/ENGINEERING/PLANNING & ZONING FEES
TECHNOLOGY FEE
Assessing Department:
Community Development
Collecting Department:
Treasurer
Description:
The city will charge a 2% Technology Fee on certain permits for the purpose of
purchasing future software and hardware.
Rate or Fee Amount
The Technology Fee is
2% of the Permit
cost
The Technology Fee is on most Building Permits, all Electrical Permits, most
Mechanical Permits, all Plumbing Permits, most Sign Permits, all Land
Disturbance Permits, all Agreement in Lieu of Plan Permits, some Stormwater
Management Permits, 30 and 60 Day Right of Way Permits, Small Cell Facilities
and most Site Plans. Check with Community Development to verify which
permits assess the 2% Technology Fee.
Legal Authorization:
Resolutions: 1431 (07-01-2022)
134
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
TEMPORARY ELECTRIC INSPECTION FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
Temporary electric service can be approved and installed during construction. This service is
installed for test purposes only. It is understood that the occupancy of this structure without
all final inspections being made is a violation of the Statewide Building Code and will result in
the service being discontinued immediately.
Rate or Fee Amount
The fee for a Temporary Electric Inspection is 30.00$
Legal Authorization:
Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 578 (01-01-1987) $5.00 to $15.00
Salem City Code: Chapter 18, Article III, Division 2, Section 18-195
135
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC
UTILITY FEES
TEMPORARY SERVICE FEES-ELECTRIC
Assessing Department:
Electric
Collecting Department:
Utility Collections
Description:
Available for lighting and general service for limited duration, where capacity is
available, to nonpermanent installations such as construction projects, transient uses
such as traveling shows, fairs, exhibitions, outdoor or indoor entertainment, seasonal
installations, or under other circumstances where the City of Salem, Virginia has reason
to believe that the facilities installed will not be used for a permanent supply of
electricity. Temporary service shall be provided through its own separately metered
delivery point.
Rate or Fee Amount
Temporary Service Fees are as follows:
Residential and Commercial
See City of Salem
Electric Department
website under
Electric Rates, for
Rates, Availability of
Service and Terms
and Conditions of
Service:
www.salemva.gov
Legal Authorization:
Resolutions: 1270 (07-01-2015); 1230 (07-01-2013); 1204 (07-01-2012); 1182 (07-01-
2011); 1161 (07-01-2010); 1141 (09-01-2009); 1119 (07-01-2008); 1097 (08-01-2007);
1059 (08-01-2005)
Salem City Code, Chapter 90, Article II, Division 3, Section 90-278 and 90-279
136
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
BUILDING INSPECTION FEES
TENT & MEMBRANE STRUCTURES OVER 900 SQUARE FEET PERMIT FEE
Assessing Department:
Building Inspections
Collecting Department:
Treasurer
Description:
A Building permit is required for a Tent & Membrane Structure over 900 square
feet. A Zoning permit will also need to be obtained.
Rates or Fees Amount
The permit is based on cost. For more information see the City of Salem Building
Inspections Department on our website: www.salemva.gov
Zoning Permit 25.00$
2% State Levy must be added to all permits issued.
Legal Authorization:
Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide
Building Code
Resolutions: 1299 (07-01-2016 Reaffirm 07-01-2014); 1253 (07-01-2014 Budget
Resolution) Zoning Permit Fee; 976 (07-01-2001) Revised schedule of fees; 644
(05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding
installation of backflow preventive valves; 386 (09-01-1974) adopted fees; 209 (02-
25-1974) adopted the Southern Standard Building Code
State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-
08-2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1%
Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V,
Section 106-506
122
137
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
NO LONGER IN USE
SOLID WASTE DISPOSAL/TRANSFER STATION
SOLID WASTE DISPOSAL FEES
TIPPING FEES
Assessing Department:
Solid Waste/Transfer Station
Collecting Department:
Treasurer
Description:
Please see the Roanoke Valley Resource Authority website for more information.
Rates or Fees
The City of Salem Transfer Station joined the Roanoke Valley Resource Authority
June 13, 2016 and they began operations November 2016. For more information
visit their website.
Legal Authorization:
Resolutions: 1295 (06-13-2016); 1294 (06-13-2016); 1293 (06-13-2016); 1300 (07-
01-2016); 1253 (07-01-2014); 1183 (07-01-2011); 1120 (07-01-2008); 1056 (07-01-
2005); 1010 (07-01-2003); 996 (07-01-2002); 974 (07-01-2001); 899 (08-01-1998);
871 (07-01-1997); 839 (07-01-1996); 791 (07-01-1994); 769 (07-01-1993); 712 (07-
01-1991); 684 (07-01-1990); 653 (07-01-1989); 638 (02-01-1989); 622 (07-01-
1988); 600 (07-13-1987); 506 (08-20-1984); 459 (07-01-1983); 423 (04-12-1982);
384 (06-23-1980); 345 (12-11-1978)
Salem City Code, Chapter 70, Article II, Section 70-36
138
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
POLICE
POLICE FEES
TOWING OF ABANDON OR STOPPED VEHICLES
Assessing Department:
Police
Collecting Department:
Treasurer
Description:
It is unlawful to park any vehicle on any street or within any city parking lot and leave such
vehicle standing for more than four (4) consecutive days. Towing of abandoned or stopped
vehicles is the responsibility of the Police Patrol/Traffic Division. All Towing and storage
services are provided by private companies. The vehicle owner shall pay the private
companies directly.
Rate or Fee
Private companies will provide their own rates and fees for towing and storing of vehicles.
Legal Authorization:
Ordinance, Effective dates: (04-21-2011); (04-26-1993); (03-07-1985); (02-26-1979)
Salem City Code, Chapter 86, Article V, Sections 86-245 thru 86-265
Code of Virginia, Title 46.2, Subtitle III, Chapter 12, Article 2, Section 46.2-1213
139
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
TRANSIENT LODGING TAX (LODGING TAX)
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
This is a tax on any person who, for a period of not more than 29 consecutive days, either at his own
expense or at that of another, obtains lodging at any hotel, motel, inn, tourist home, rooming house
or other place of lodging within the city.
Rates or Fees Amount
The Transient Lodging Tax rate is 8%
Due Date: Payment must be postmarked by the last day of the month following the month in which
the tax is collected to avoid penalties. Filing and payment can be performed online at
https://laserfiche.salemva.gov/Forms/FileTO. Payment online or postmarked on or before the
20th of the month following the month the tax is collected may take a discount of 3% of the tax
amount. If mailing, please remit to Commissioner of the Revenue PO Box 869 Salem VA 24153 and
make all checks payable to the City of Salem Treasurer.
3% discount if filed
by the 20th of the
following month
Penalty for Late Payment: Shall in no case exceed the amount of the tax assessable.
10% the first
month, 5% for
each month
thereafter, up to a
maximum of 25%
or $10.00
whichever is
greater
Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually
In the case of a false or fraudulent return with intent to defraud the city of any tax due under this
article, a penalty of 50 percent of the tax shall be assessed against the person required to collect
such tax.
Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of
the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation
shall not relieve such person from the payment, collection, or remittance of the Transient Lodging
Tax. Collection, but failing to remit this tax shall constitute embezzlement per 18.2-111 of the Code
of Virginia.
Legal Authorization:
Ordinances, Effective dates: (10-06-2016); (01-02-2013); (08-01-2002); (08-01-1998); (12-01-1988)
Resolution: 1195 (01-23-2012) Salem supports Roanoke County's request to increase its transient
occupancy tax by two percent
Salem City Code, Chapter 82, Article V, Section 82-136-146
Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 6, Section 58.1-3819-3826
140
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
STREETS, SANITATION, LANDSCAPE DIVISION, CITY GARAGE AND BUILDING MAINTENANCE
STREET FEES
TRASH SERVICE/DUMPSTER FEES
Assessing Department:
Street/Sanitation
Collecting Department:
Treasurer/Utility Collections
Description:
The City charges a fee for certain Trash Services.
Rates or Fees 2020-2021 2021-2022 2022-2023
The fees for Trash Service are listed below:
Toter Charge-Monthly per toter 10.00$ 10.00$ 10.00$
Toter Charge per toter for qualified Tax Relief for the Elderly or Veterans Relief
citizens(must be approved through the Commissioner of the Revenue).1.00$ 1.00$ 1.00$
Purchase Toter 65.00$ 65.00$ 65.00$
Dumpster Collection Fee-per dumpster, collected on a weekly schedule. 24.00$ 24.00$ 24.00$
Dumpster Once a Week Pickup Contract 104.00$ 104.00$ 104.00$
Dumpster Twice a Week Pickup Contract 208.00$ 208.00$ 208.00$
Dumpster Three Times a Week Pickup Contract 312.00$ 312.00$ 312.00$
Dumpster Four Times a Week Pickup Contract 416.00$ 416.00$ 416.00$
Dumpster Five Times a Week Pickup Contract 520.00$ 520.00$ 520.00$
Dumpster Service-Collection Fee for Extra Pickup with a Contract 28.00$ 28.00$ 28.00$
No charge for companies participating in City's Cardboard Recycling Program.No Charge No Charge No Charge
Dumpster Service-Collection fee for each call in-No contract 50.00$ 50.00$ 50.00$
Lease of Dumpster-monthly 14.00$ 14.00$ 17.00$
Purchase Dumpster 1,440.00$ 1,800.00$ 1,800.00$
Legal Authorization:
Ordinances, Effective dates: (02-21-2002); (02-21-2001); (08-04-1983); (07-01-1981);
(06-01-1978); (08-01-1971)
Resolutions: 1431 (07-01-2022); 1421 (02-14-22); 1359 (07-01-2019-06-30-2021); 1298
(07-01-2016 Reaffirm 07-01-2014); 1253 (07-01-2014); 792 (07-01-1994); 770 (07-01-
1993); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983); 385 (07-01-1980)
Salem City Code, Chapter 70, Article II, Section 70-36
141
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
USE NOT PROVIDED FOR PERMIT FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
Use Not Provided For permits are required when a proposed land use is not listed in the
zoning district. Use not provided for permits are allowed only at the discretion and
approval of the Salem City Council following review and recommendation by the Salem
Planning Commission.
Rate or Fee Amount
The Use Not Provided For Permit fee is $500.00
Fee is payable upon submission of application.
Legal Authorization:
Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-
2005); 902 (08-10-1998); 347 (02-05-1973)
Salem City Code, Chapter 106, Article V, Section 106-512
142
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
UTILITY LICENSE TAX
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
On every person selling water, gas or electricity for light, heat or power in the city, there shall be a
license tax. Also on every person engaged in the business of transmitting telephone messages
between points within the city , there shall be a license tax.
Rates or Fees Amount
Utility License tax for water, light, power and gas companies is
Equal to one-
half of one
percent of the
gross receipts
derived from
such business
in the city
Utility License tax for telephone companies is
Equal to one-
half of one
percent of the
local exchange
gross receipts
derived from
such business
in the city
Legal Authorization:
Ordinances, Effective dates: (10-09-2000); (12-09-1996); (11-24-1980)
Salem City Code, Chapter 22, Article II, Division 2, Section 22-111-113
143
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC/WATER/SEWER
UTILITY FEES
UTILITY SERVICES LATE PAYMENT FEE
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
When the city utility bill is not paid by the due date a Utility Service Late Payment Fee will
be assessed on each service (Electric, Water and Sewer).
Rates or Fees Amount
Utility Service Late Payment fee for residential is
$5.00 for
each service
(If you have
all three
services it
will be
$15.00)
Utility Service Late Payment fee for commercial is 5% of the bill
Legal Authorization:
Ordinances, Effective dates: (06-22-2020) Emergency Ordinance to extend discontinuing
penalties from 06-30-2020 to 07-31-2020 for late payments due to COVID-19 also
extending service disconnections for utility customers to August 31, 2020, for failure to
timely pay for utility services due to the pandemic; (04-13-2020) Emergency Ordinance
to temporarily discontinue penalties until 06-30-2020 for late payments due to COVID-
19; (11-24-2016)
Resolutions: 1306 (03-13-2017); 1298 (07-01-2016 Incorrect amount); 1253 (07-01-2014
Budget Resolution) Residential $5.00 each service, Commercial 5% of the bill; 770 (07-01-
1993) Residential $3.00 each service, Commercial 5% of the bill; 748 (07-01-1992); 711
(07-01-1991); 654 (07-01-1989); 459 (07-01-1983)
Salem City Code, Chapter 90, Article IV, Division 1, Section 90-238
Virginia Code, 15.2-2119
144
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
FINANCE
FINANCE FEES
UTILITY SERVICE TAX-LOCAL
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
Utility service means and includes but is not limited to local telephone service, local
cellular, local digital, mobile, radio, telecommunications service, electricity service,
gas service, sewer service, bottled gas service and water service furnished in the
corporate limits of the city.
Rates or Fees Amount
The Utility Service Tax- Local, per billing period, will be billed by the following tax formulas:
Local exchange Telephone service, Water service, Sewer service, Bottled Gas are:
Residential customers
6% of the first $15.00 of
revenue not to exceed
$0.90 per service
Business, Commercial or Industrial customers
6% of the first $5,000.00
of revenue not to
exceed $300.00 per
service
Mobile local telecommunication service is:
10% of the first $30.00
of the monthly gross
charge per service
Electricity Service:
Residential customers
A minimum charge of $
.40 per customer plus
$.003 per KWh with the
amount of tax not to
exceed $ .90 maximum
Business, Commercial or Industrial customers
A minimum charge of
$1.00 plus $.003 per
KWh with the amount
not to exceed $300.00
Dust-to-Dawn lighting customers
A flat charge of $ .58 per
fixture per billing period
per service
145
Utility Service Tax-Local Continued
Rates or Fees Amount
Gas Service:
Residential customers
A minimum charge of $
.53 per customer plus $
.011 per 100 CCF with
the amount of the tax
not to exceed $ .90
maximum
GS-1
A minimum charge of
$.84 per customer plus
$.011 per 100 CCF with
the amount of the tax
not to exceed $300.00
maximum
GS-2
A minimum charge of
$2.58 per customer plus
$ .011 per 100 CCF with
the amount of the tax
not to exceed $300.00
maximum
ISS
A minimum charge of
$19.50 per customer
plus $ .011 per 100 CCF
with the amount of the
tax not to exceed
$300.00 maximum
ITS
A minimum charge of
$24.00 per customer
plus $ .011 per 100 CCF
with the amount of the
tax not to exceed
$300.00 maximum
Legal Authorization:
Ordinances, Effective dates: (11-07-2002) telephone service; (10-19-2000 Effective
date 01-01-2001) All utilities; (05-25-1987); (04-1-1981)
Salem City Code, Chapter 82, Article III, Section 82-76-84; Chapter 27A, Article III,
Section 27A-21
Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900
146
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
ELECTRIC/WATER
UTILITY FEES
UTILITY SERVICE TURN ON FEES
Assessing Department:
Finance
Collecting Department:
Utility Collections
Description:
To obtain utility service from the City of Salem you must visit the Utility Collection Office,
located in City Hall on the ground floor. A fee is assessed for Electric and Water Service,
along with a security deposit.
Rates or Fees Amount
The Utility Service Turn On Fee for Electricity is
$10.00 per
service
The Utility Service Turn On Fee for Water is
$10.00 per
service
Legal Authorization:
Ordinances, Effective dates: (11-24-2016)
Resolutions: 1306 (03-13-2017); 1298 (07-01-2016); 1253 (07-01-2014) $10.00 per
service; 459 (07-01-1983) $4.00 per service, $8.00 if done weekends 5pm Friday to 8am
Monday
Salem City Code, Chapter 90, Article IV, Division 1, Section 90-236 (b)
147
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
CIVIC CENTER
CIVIC CENTER FEES
VIP PARKING FEE
Assessing Department:
Civic Center
Collecting Department:
Utility Collections
Description:
VIP Parking is offered for certain shows and the fee will vary.
Rate or Fee Amount
The fee for VIP Parking for certain shows will Vary
Legal Authorization:
Resolution: 1253 (07-01-2014) Budget Resolution
148
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
VEHICLE LICENSE FEES (VLF)
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
An annual Vehicle License Fee on every motor vehicle, trailer or semitrailer normally garaged,
stored, and parked or acquiring a situs within the city and capable of being operated on the streets,
highways, roads, or other traveled ways in the city shall be licensed.
Rates or Fees Amount
The fees for Vehicle Licenses are as follows:
Cars 20.00$
Motorcycles 16.00$
Trailers under 1,000 lbs. gross weight 3.00$
Trailers 1,001-5,000 lbs. gross weight 6.00$
Trailers all other 12.00$
Trucks, Tractors and Tractor Trucks Based on Gross Weight:
0-6,500 lbs.20.00$
6,501-8,000 lbs.24.00$
8,001-11,500 lbs.32.00$
11,501-15,500 lbs.40.00$
15,501-19,500 lbs.56.00$
19,501-29,500 lbs.80.00$
29,501-39,500 lbs.100.00$
39,501 lbs. and over 120.00$
Vehicles for Hire:
Automobiles - plus $20.00 25.00$
Trucks - plus Truck Tag 25.00$
Trailer - plus Trailer Tag 5.00$
Ambulances, Hearses, etc.:
Ambulances, Hearses, etc. - plus $20.00 25.00$
Transfer of a Vehicle License Fee: If a vehicle is purchased or sold within 30 days of paying the VLF
fee ($20.00) the VLF fee is waved for the new vehicle. New vehicles purchased during the year are
prorated.
Legal Authorization:
Ordinances, Effective dates: (04-04-2013); (04-15-2003); (03-20-1997); (05-05-1994); (02-10-
1992); (12-08-1988); (03-10-1983); (12-4-1980); (11-10-1980); (08-28-1978)
Salem City Code, Chapter 82, Article I; Chapter 86, Article IX, Sections 86-416-431
Code of Virginia, Title 46.2, Subtitle II, Chapter 6, Article 11, Section 46.2-752
149
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
TREASURER
TREASURER FEES
VEHICLE REGISTRATION WITHHOLDING PROGRAM FEE
Assessing Department:
Treasurer
Collecting Department:
Treasurer
Description:
This program allows the city to notify the Division of Motor Vehicles via an online
transmission when a citizen fails to pay personal property taxes. The owner of the
vehicle will be unable to renew tags, state decal or registration until taxes have been
paid.
Rate or Fee Amount
The Vehicle Registration Withholding Program Fee is 25.00$
Legal Authorization:
Ordinance, Effective date: (09-01-2017); (07-22-2010)
Salem City Code, Chapter 82, Article I, Section 82-5.1
Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 3, Section 58.1-3958;
Title 46.2, Subtitle II, Chapter 6, Article 11, Section 46.2-752
150
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ENGINEERING FEES
VIRGINIA STORMWATER MANAGEMENT PROGRAM FFES (VSMP FEES)
Assessing Department:
Engineering
Collecting Department:
Treasurer
Description:
A stormwater management plan is to protect properties and the general health and safety of
the public by minimizing flooding, stream bank erosion and non-point source pollution of
aquatic resources. These fees cover cost associated with the implementation of a land
disturbance permit related to land disturbing activities and issuance of general permit
coverage and VSMP authority permits. The Engineering Department acts as the VSMP
authority.
Rates or Fees Amount
Fees for permit issuance:
General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land-disturbance acreage less than one
acre) and, if required by state law, detached single family residences within or without a
common plan of development or sale with land-disturbance acreage equal to or greater than
one acre and less than five acres, the fee is 290.00$
General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land-disturbance acreage equal to or
greater then one acre and less than five acres), not to include detached single family
residences within or without a common plan of development or sale, the fee is 2,700.00$
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land-disturbance acreage equal to or
greater than five acres and less than ten acres), the fee is 3,400.00$
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land-disturbance acreage equal to or
greater than ten acres and less than fifty acres), the fee is $ 4,500.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than fifty acres and less than one hundred acres), the fee is $ 6,100.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than one hundred acres), the fee is $ 9,600.00
151
Virginia Stormwater Management Program Fees (VSMP Fees) Continued
Rates or Fees Amount
Fees for the Modification or Transfer of Registration Statements:
General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage less than one
acre), the fee is $ 20.00
General Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than one and less than five acres), the fee is $ 200.00
General-Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than five acres and less than ten acres), the fee is $ 250.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than ten acres and less than fifty acres), the fee is $ 300.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than fifty acres and less than one hundred acres), the fee is $ 450.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than one hundred acres), the fee is $ 700.00
Permit Maintenance Fees Paid Annually:
General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage less than one
acre), the annual fee is $ 50.00
General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance equal to or greater than
one acre and less than five acres), the annual fee is $ 400.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than five acres and less than ten acres), the annual fee is $ 500.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than ten acres and less than fifty acres), the annual fee is $ 650.00
General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater than fifty acres and less than one hundred acres), the annual fee is $ 900.00
General /Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas
within common plans of development or sale with land disturbance acreage equal to or
greater one hundred acres), the annual fee is $ 1,400.00
Legal Authorization:
Ordinances, Effective dates: (10-22-2016) Amend Chapter 30, Article IV, Division 4 Sections
30-141(A) and 30-145(C) pertaining to stormwater management; (10-12-2015) Amend
Chapter 30 Environment, Article IV Stormwater Management, Division 4 Stormwater
Management Plan Contents, Review, and Technical Criteria, Sections 30-141 (A) and 30-145
(C); (03-23-2015) Accept and appropriate Stormwater permit fees; (07-01-2014) Stormwater
Management Plan with fees; (03-20-2008) Added Chapter 78 for Stormwater Plan; (07-05-
2007) Stormwater plan added to Chapter 30
Salem City Code, Chapter 30, Article IV, Section 30-131-30-181
Code of Virginia, Title 62.1, Chapter 3.1, Article 2.3, Section 62.1-44.15:24
152
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
WATER AVAILABILITY FEES
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
Water Availability fees are assessed for any new connection to the city's existing water
infrastructure.
Rates or Fees Amount
The Water Availability Fees are as follows:
5/8" or 3/4" Meter 2,000.00$
1" Meter 4,000.00$
1 1/2" Meter 7,000.00$
2" Meter 13,000.00$
3" Meter 25,000.00$
4" Meter 40,000.00$
6" Meter 80,000.00$
8" Meter 155,000.00$
Legal Authorization:
Ordinances, Effective dates: (11-24-2016)
Resolution: 1306 (03-13-2017); 1253 (07-01-2014) New fee
Salem City Code, Chapter 90, Article III, Division 2, Section
153
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
WATER CONNECTION FEES
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
Water Connection Fees are based on the size of the meter needed to connect to the
City's existing water system. These fees help finance changes in a water system that
improves public health. Localities may establish, construct, improve, enlarge, operate
and maintain the water system with all that is necessary for the operation of such
system.
Rates or Fees Amount
Pre-installed
Connection
(With Lateral)
The Water Connection Fees are as follows:
5/8" or 3/4" Water Meter Size 1,500.00$ 900.00$
1" Water Meter Size 1,800.00$ 1,080.00$
1 1/2" Water Meter Size 2,700.00$ 1,620.00$
2" Water Meter Size $ 3,300.00 1,980.00$
Larger than 2" Water Meter Size
Actual Cost
plus 29%
2" Cost or
Actual Cost plus
29% whichever
is greater
Legal Authorization:
Ordinances, Effective dates: (11-24-2016); (07-01-2014); (07-01-2010); (07-01-2005);
(07-01-2003); (07-01-2000); (07-01-1999); (07-01-1996); (07-01-1994); (07-01-1993);
(07-01-1992); (07-01-1988); (07-01-1987); (03-01-1981)
Resolutions: 1306-(03-13-2017)
Salem City Code, Chapter 90, Article III, Division 2, Section 90-74
154
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
WATER NON-USER FEE
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
Non-User Fees are fees charged to customers if service is available to the property,
whether or not they use the utility.
Rate or Fee January 1, 2020 January 1, 2021
The fee for Water Non-User is 32% of 5,000 GPM Residential Rate. 13.32$ 13.60$
Legal Authorization:
Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01-
2013); (01-01-2012); (01-01-2011); ( (07-01-2010)
Salem City Code, Chapter 90,Article IV, Division 2, Section 90-257
155
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
WATER
UTILITY FEES
WATER RATES
Assessing Department:
Water
Collecting Department:
Utility Collections
Description:
The City of Salem owns and operates it's own water distribution system. A monthly bill is
rendered to City customers which includes Electric, Water, Sewer and Toter/Trash fees plus
Dumpster charges, if service has been requested.
Rates or Fees January 1, 2020 January 1, 2021
The Water Rates are as follows:
Water Base Rate:
Residential 13.24$ 13.51$
Small Commercial 26.48$ 27.01$
Large Commercial 54.53$ 55.62$
Multi-Unit 40.50$ 41.31$
Fire Service 26.48$ 27.01$
Duplex-Residential 26.48$ 27.02$
Water Volume Rate per 1,000 Gallons Used: GPM=Gallons per Month
First 5,000 GPM 5.68$ 5.80$
5,000 - 10,000 GPM 5.92$ 6.04$
10,001 - 75,000 GPM 6.39$ 6.51$
75,001 - 1 Million GPM 6.71$ 6.84$
All over 1 Million 3.98$ 4.06$
Water Non-User Fees:
32% of 5,000 GPM - Residential Rate 13.32$ 13.60$
Legal Authorization:
Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01-
2013); (01-01-2011); (07-01-2010); (07-01-2006); (07-01-2005); (07-01-2003); (07-01-
2002); (08-01-2001); (07-01-1998); (08-01-1997); (07-01-1992); (07-01-1991); (07-01-
1990); (07-01-1989); (08-01-1985); (07-08-1982); (06-20-1979)
Salem City Code, Chapter 90, Division 2, Article IV, Section 90-257
156
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMISSIONER OF THE REVENUE
COMMISSIONER OF THE REVENUE FEES
YARD SALE/GARAGE SALE PERMIT FEE
Assessing Department:
Commissioner of the Revenue
Collecting Department:
Treasurer
Description:
Residents are required to secure a permit to hold a Yard Sale/Garage Sale in the City of
Salem. The permits are good for three consecutive days. You will need to provide the name
of the person having the yard sale, the location of the sale and the dates of the sale.
Residents are permitted to have two sales per calendar year. Signs are not allowed to
advertise or give directions. One sign is allowed in the front yard of the sale location during
the sale. Permits will need to be displayed on the premises during the time of the sale.
Rate or Fee Amount
The fee for a Yard Sale/Garage Sale Permit is $5.00
Legal Authorization:
Ordinances, Effective dates: (10-07-1993) Charitable non-profit organization sales - 4
sales per calendar year; (09-07-1978)
Resolutions: 1306 (03-13-2017)
Salem City Code, Chapter 22, Article II, Section 22-83-83.1
157
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
ZONING CERTIFICATION LETTER FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
This is a certification letter responding to a specific request for information that certain
property is being used in the proper (legal) way and if there are any violations.
Rate or Fee Amount
The fee for a Zoning Certification Letter is $ 100.00
Legal Authorization:
Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005) this charge is
for a background investigation for zoning and building compliance, not just zoning
designation
Salem City Code, Chapter 106, Article V, Section 106-512; Chapter 106, Section 106-508
158
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
PLANNING FEES
ZONING ORDINANCE
Assessing Department:
Planning
Collecting Department:
N/A
Description:
This ordinance, and any amendments, have been adopted for the general purpose of
implementing the Comprehensive Plan for the City of Salem, and for the purpose of
promoting the health, safety and/or general welfare of the public.
The Zoning Ordinance can be found on the City of Salem Community Development
Department website: www.salemva.gov
Rate or Fee Amount
Available online No Charge
Legal Authorization:
Adopted by Salem City Council March 14, 2005-Effective date: July 1, 2005
Revised February 28, 2005
Revised February 10, 2005
Salem City Code, Chapter 106, Article I-VI, Sections 106-100-106-602.13
Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 7, Section 15.2-2200 and the
authority contained in Section 15.2-2280 and Section 15.2-2281 of the Code of Virginia, as
amended.
Comprehensive Plan:
Adopted June 11, 2012
159
CITY OF SALEM, VIRGINIA
BOOK OF RATES AND FEES
COMMUNITY DEVELOPMENT
ZONING FEES
ZONING PERMIT FEE
Assessing Department:
Zoning
Collecting Department:
Treasurer
Description:
An application for a zoning permit and plans must be submitted with the appropriate
information. All Building Permits are now required to have a zoning permit from the
Community Development office before the building permit will be issued.
Visit the City of Salem Community Development Department website for more
information: www.salemva.gov or City Code, Chapter 106, Article V, Section 106-504-
106-520
Rate or Fee Amount
The Zoning Permit Fee is
$25.00 which
includes PODS
Legal Authorization:
Ordinance, Effective date: (06-24-2021) Enforcement, Violation, Criminal and Civil
penalties changed
Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014) Budget
Resolution
Salem City Code, Chapter 106, Article V, Section 106-504 and 106-520
Item #6G
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider the adoption of Resolution 1454 regarding the
Miscellaneous Fees for 2023-2024
SUBMITTED BY: Angela A. Sellers, Process Improvement/Business Efficiency
Director
SUMMARY OF INFORMATION:
The Miscellaneous Fees are adopted each fiscal year along with the budget.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommendation is to review and adopt Miscellaneous Fees Resolution 1454 for the
2023-2024 fiscal year
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 22, 2023:
RESOLUTION 1454
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the following fees and
policies for the 2023-2024 fiscal year be amended in the City of Salem effective July 1, 2023:
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
COMMUNITY DEVELOPMENT
FEES:
Appeal to Uniform Statewide
Building Code
$ 250.00
Board of Building Code Appeals
Fee
$200.00 and
petitioner pays
the full
advertisement
cost
Boundary Line Adjustment or
Vacation of Interior Lot
Lines
$ 75.00
Bridges – Overweight Permit $100.00 plus
analysis cost
Building Plan Review
Commercial Construction (New
or Expansion)
10% of permit fee
or $30.00,
whichever is
greater to be paid
when dropping
plans off at the
office
Building Plan Review Residential $ 30.00
Building Plan Review with a
Stormwater Plan
$250.00 for under
an acre
Building Plan Re-Review $ 75.00
Certificate of Occupancy $ 30.00
Certificate of Occupancy
Temporary
$ 30.00
Chicken Permit $ 25.00
Concert Work:
New Driveway Permit Fee $50.00 per linear
foot – payable in
advance
$100.00 per
linear foot –
payable in
advance
$125.00
per linear
foot –
payable in
advance
$150.00
per linear
foot –
payable in
advance
New Sidewalk Permit Fee $20.00 per linear
foot – payable in
advance
$50.00 Per linear
foot – payable in
advance
$75.00 per
linear foot
– payable
in
advance
$100.00
per linear
foot –
payable in
advance
New Curb and Gutter Permit
Fee
$20.00 per linear
foot – payable in
advance
$50.00 per linear
foot – payable in
advance
$75.00 per
linear foot
– payable
in
$100.00
per linear
foot –
payable in
2
advance advance
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Community Development Fees
Continued
New Curb Only Permit Fee $15.00 per linear
foot – payable in
advance
$30.00 per linear
foot – payable in
advance
$55.00 per
linear foot
– payable
in
advance
$80.00 per
linear foot
– payable
in advance
Commencing Work without a
Building Permit
Double of the
permit up to
$250.00
Demolition Permit Use the Uniform
Statewide
Building Code
Table and is
based on the cost
of the demolition
Elevator Inspection Fee $ 30.00
Erosion and Sediment Control $100.00 plus
$50.00 per acre
greater than one
acre
Erosion and Sediment Control
Agreement in Lieu of Plan
$ 50.00
Land Disturbing Fee $ 30.00
Litter Cleanup on Private
Property Fee (See City Code
under Nuisances; Chapter 94,
Section 94.1-94.14 for
applicable litter, trash or
rubbish listed plus civil and
criminal penalties. If nuisances
not addressed by property
owner a third party contractor
will be hired and property
owner will be billed).
$ 25.00
administrative
fee plus property
owner will be
billed for cleanup
cost by a third
party
Home Occupation Review Fee
(See Business License for cost of
license.)
$25.00 one-time
fee for initial
review
Manufactured Home Park
Operation Permit
$ 20.00
Mowing Personal Property Fee
(See City Code under
Nuisances; Chapter 94, Section
$ 25.00
administrative
fee plus property
3
94.1-94.14 for applicable
weeds, plus civil and criminal
penalties. If nuisances not
addressed by property owner a
third party contractor will be
hired and property owner will
be billed).
owner will be
billed for cleanup
cost by a third
party
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Community Development Fees
Continued
Nuisance Fees:
Nuisance Administrative Fee $250.00 plus if
the nuisance is
not addressed the
property owner
will be billed for
the cost of the
clean up
First Nuisance ticket $ 50.00
Any subsequent violations $ 200.00
Planning Unit Developments
(PUD) Review and Approval
$ 1,000.00
Property Maintenance Code
Compliance
$ 30.00
Re-Inspection Code Compliance $ 30.00
Refund of Building Permit Retain $30.00 or
25% of the
permit, whichever
is higher
Rezoning $ 1,000.00
Right of Way Permit $50.00 for a 30-
day permit
$100.00 for a 60-
day permit
If worked started
without a permit
the cost is
doubled
Site Plan Approval $500.00 plus
$25.00 per acre
greater than one
acre. This fee
covers two
reviews: the
initial review and
one re-review. A
fee of $75.00 will
4
be charged for
additional
reviews.
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Community Development Fees
Continued
Site Plan Approval (Minor) $ 150.00
Preliminary Site Plan $ 500.00
Special Exception Permit $ 500.00
State Levy Tax on all Permit
Fees (Pass through to the State)
2%
Storm Water Appeal $ 200.00
Street and Alley Closure Review
Fee
$250.00 plus the
cost of the
advertising
Subdivision Site Plan Review
Fee
$500.00 plus
$25.00 per acre
greater than one
acre. This fee
covers two
reviews: the
initial review and
one re-review. A
fee of $75.00 will
be charged for
additional
reviews.
Subdivision Minor (5 or less
lots)
$ 100.00
Subdivision Major (6 or more
lots or any subdivision involving
the creation of public right of
way)
$220.00 plus
$45.00 per lot
Technology Fee (Assessed on
most Building Permits, all
Electrical Permits, most
Mechanical Permits, All
Plumbing Permits, most Sign
Permits, some Stormwater
Management Permits, all 30
and 60 Day Right of Way
Permits, Small Cell Facilities and
most Site Plans.
2% charged on
most permits for
the purpose of
purchasing future
software and
hardware
Temporary Electric Inspection
Fee
$ 30.00
Use Not Provided for Review
Fee
$ 500.00
5
Variances (Board of Zoning
Appeals)
$200.00 plus
petitioner pays
full advertisement
cost
Zoning Certification Letter
(Charge for background
investigation for zoning and
building compliance, not just
zoning designation)
$ 100.00
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Community Development Fees
Continued
Zoning Permit $ 25.00
GENERAL FEES:
East Hill Cemetery Single Space
for Burial
$800.00 (no
charge for Salem
residents ages 0-
17)
East Hill Cemetery Open/Close
for full burial
$ 800.00
East Hill Cemetery Open/Close
for cremains
$ 450.00
East Hill Cemetery Open/Close
for children
No charge (Salem
residents ages 0-
17)
Farmer’s Market - First-time
Application – For all potential
Vendors who have not
submitted an application in 3
years, a one-time processing
fee of $35.00 is required with
the application.
$ 35.00
Farmer’s Market Rental Daily
Fee-Per day per space.
$5.00 per week
day, $10.00 on
Saturday
Farmer’s Market Rental
Monthly Fee – Please indicate
specific months on application
$ 35.00
Farmer’s Market Rental Full
Season - $30.00 per month for
the full season (April 1-
December 31). Two payments
allowed - $135.00 due by April 1
and September 1.
$ 270.00
Fireworks Permit $100.00 per
6
event
Fire/EMS Incident Reports $10.00 per
request
FOIA Fees ( Freedom of
Information Act):
Staff member search time,
charged at an estimated rate of
$5.00 per quarter
hour
Computer search time,
requests for materials which
exist electronically, or
transmission of electronic files
are charged at the rate of
$8.00 per quarter
hour
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
General Fees Continued
FOIA Fees ( Freedom of
Information Act) Continued
Attorney Fees Charged at
current rate to
the extent
allowed by law
Large format printing Actual cost for
large print plus
staff time rate
estimated at
$5.00 per quarter
hour
Electronic recordings Actual cost for
electronic
recordings plus
staff time rate
estimated at
$5.00 per quarter
hour
Computer print outs $0.10 per page
Photocopies (including those
necessary to perform reactions)
$0.10 per page
Incidental out-of-pocket costs
necessary to assemble the
records (ex: phone, postage or
courier charges)
Will be itemized
If the requester has asked for
an advanced determination of
the cost, or if the cost exceed
$200.00, the requester shall be
notified in advance. The City
Manager may, before
continuing to process the
7
request, require the requester
to agree to payment of a
deposit not to exceed the
amount of the advance
determination.
Library Fines and Fees:
Adult material except hot items:
video’s and games
$0.00 (Patron will
be billed for cost
to replace the
item)
All Hot items: video’s and
games
$0.00 (Patron will
be billed for cost
to replace the
item)
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
General Fees Continued
Library Fines and Fees
Continued
Children’s material except hot
items: video’s and games
$0.00 Patron will
be billed for cost
to replace the
item)
Damaged or missing CD or DVD
case
$ 1.00
Fax Services $1.00 per fax job
sent; $.50 each
page received
Interlibrary Loan Fee $4.00 per item
Lost books on CD-Adult or
Children
Retail cost plus
processing fee of
$5.00
Lost items Retail cost plus
processing fee of
$5.00
Lost Music Retail cost plus
processing fee of
$5.00
Lost Video’s or DVD’s Retail cost plus
processing fee of
$5.00
Missing barcode $ 0.25
Notary Fee $5.00 per notary
Out-of-State Library Card $15.00 per year
Photocopies $0.20 per page
Printing Services
Black/White
$0.20 per page;
8
Color $0.50 per
page
Processing fee for lost items-
except paperbacks
$ 5.00
Processing fee for lost
paperbacks
$ 1.00
Replacement CD Audio Book $ 10.00
Replacement Library Card $ 0.00
Temporary Library Card (Non-
resident)
No charge
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
General Fees Continued
Parks and Recreation Fees:
Adult Sports Team Participation
Fee
$350.00 – Softball
and Basketball
$400.00 – Touch
Football
Participation Fee (Non-
resident/Tuition Students only)
$50.00 per sport
Sports Uniform Fee $40.00 per sport
Late Registration for all youth
sports
$ 25.00
Youth Summer Camps-Baseball,
Basketball, Cheerleading,
Football, Lacrosse, Soccer,
Softball, Tennis and Volleyball
$10.00 per
participant
Taliaferro Complex Facility Fee $1.00 on tickets
equal to or >
$8.01
$0.50 on tickets
equal to or <
$8.00
Police-Fingerprints $ 10.00
Police Incident Reports $10.00 per
request
Return Check Charge $ 40.00
Sanitation Fees:
Bulk Collection/Pickup If the debris
9
placed to be
picked up
becomes a health,
safety or
nuisance, then
the city will
charge $250.00
plus $25.00
administrative fee
up to one hour,
plus $200.00 each
additional hour.
No charge
otherwise.
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
General Fees Continued
Sanitation Fees:
Dumpster Collection Fees:
Dumpster Collection Fee-per
dumpster, collected on a
weekly schedule
$ 24.00
Dumpster Once a Week Pickup $ 104.00
Dumpster Twice a Week Pickup $ 208.00
Dumpster Three Times a Week
Pickup
$ 312.00
Dumpster Four Times a Week
Pickup
$ 416.00
Dumpster Five Times a Week
Pickup
$ 520.00
Dumpster Service-Collection
Fee for Extra Pickup with a
Contract
$ 28.00
No Charge for companies
participating in City’s Cardboard
Recycling Program
No Charge
Dumpster Service-Collection
Fee for each call-in not on a
contract
$ 50.00
Lease of Dumpster-monthly $ 17.00
Purchase a Dumpster $ 1,800.00
Toter Purchase Fee (additional
toter)
$ 65.00 each
Toter Replacement Fee (first
toter)
$10.00 per month
$1.00 per month
10
if qualify for Tax
Relief for the
Elderly or Veteran
Relief from the
Commissioner of
the Revenue
Office
Sidewalk Dining Permit $ 100.00
Yard Sale Permit $ 5.00
Street Fees:
Patching Gas Cuts Fees $6.00 per foot $7.50 per foot
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
General Fees Continued
Taxicab Service Charge Fees:
Application Fee $ 3.00
Renewal of License Fee $ 1.00
Background check for each
application
$ 20.00
UTILITY FEES:
Bulk Water Charge $50.00 plus $5.00
per 1,000 gallons
Fire Hydrant Connection Fees:
Deposit $500.00 for use of
a back flow
meter. This is
refunded when
the meter if
returned, pending
any outstanding
charges owed the
city or damage to
the returned
meter.
Connection fee $ 10.00
Water Usage The rate of the
small commercial
rate with a base
fee plus the rate
11
per 1,000 gallons
used per month:
See the City of
Salem Water and
Sewer Rates on
their website:
www.salemva.gov
Minimum charged 10,000 gallons
will be charged
per month. Any
water used over
10,000 gallons
will be charged at
actual gallons
used per month.
DESCRIPTION
PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Utilities Fees Continued
Fire Hydrant Connection Fees
Continued
Cost to move the meter Contractor is not
allowed to move
the meter and the
cost for the city
to move the
meter is $10.00
each occurrence.
Locate Lateral in Existing Sewer $250.00 plus
$100.00 per hour
Low Pressure Complaint (If not
within City system)
$ 100.00
Meter Check for Accuracy-
Electric
$50.00 (payment
of fee is required
for this service
and will be
refunded if the
degree of error is
greater than 2%)
Meter Re-reads $10.00 for a
second trip
Penalty for Late Payment $5.00 per service
if residential or
5% of bill if
commercial or
industrial.
Reconnect Fee for Non-$25.00 for
12
Payment Residential or
Small General
Service
$75.00 for
Residential or
Small General
Service if done
after hours or
weekends
All other
customers will be
charged the cost
of making the
reconnection,
with a minimum
of $250.00
Customers where
service has been
disconnected for
fraudulent use of
electricity or
where access to
the meter has
been denied will
be actual cost of
making the
reconnection,
with a minimum
of $250.00
Approved in the
Electric Book of
Rates
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Utility Fees Continued
Sewer Availability Fees:
5/8” or ¾” Water Meter Size $ 1,000.00
1” Water Meter Size $ 2,000.00
1 ½” Water Meter Size $ 3,000.00
2” Water Meter Size $ 6,000.00
3” Water Meter Size $ 12,000.00
4” Water Meter Size $ 20,000.00
6” Water Meter Size $ 40,000.00
8” Water Meter Size $ 75,000.00
13
Sewer Backup Complaint (if not
found in City System)
$ 200.00
Sewer Cleanout Installation Contact Sewer
Department for a
50/50 contract
Sewer Connection Fees:
6” or smaller – based on
lateral diameter
The greater of
$2,100.00 or
actual cost plus
29%
Larger than a 6” – based on
lateral diameter
The greater of
$2,100.00 or
actual cost plus
29%
DESCRIPTION PRESENT FEE
2022-2023
AMENDED FEE
2023-2024
AMENDED
FEE 2024-
2025
AMENDED
FEE 2025-
2026
Utility Fees Continued
Shut off Water Service at Meter
after hours
$ 100.00
Utility Turn on Fees for
Electric/Water Service
$ 10.00 per
service
Water Availability Fees:
5/8” or ¾” Water Meter Size $ 2,000.00
1” Water Meter Size $ 4,000.00
1 ½ “ Water Meter Size $ 7,000.00
2” Water Meter Size $ 13,000.00
3” Water Meter Size $ 25,000.00
4” Water Meter Size $ 40,000.00
6” Water Meter Size $ 80,000.00
8” Water Meter Size $155,000.00
Water Connection Fees:
5/8” or ¾” Water Meter Size $ 1,500.00
1” Water Meter Size $ 1,800.00
1 ½” Water Meter Size $ 2,700.00
2” Water Meter Size $ 3,300.00
Larger than 2” Water Meter
Size
Actual cost plus
29%
Water Connection Fees for
Water Service Laterals Installed
by Subdivider:
14
5/8” or ¾” Water Meter Size $ 900.00
1” Water Meter Size $ 1,080.00
1 ½” Water Meter Size $ 1,620.00
2” Water Meter Size $ 1,980.00
Larger than 2” Water Meter
Size
Actual cost plus
29%
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Reneé F. Turk -
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6H
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Hold a public hearing on the proposed budget for fiscal year 2023-2024
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
This time has been set aside for a public hearing on the proposed annual budget for fiscal
year 2023-2024. The proposed budget was presented to the City Council on April 5, 2023
and advertised in the Salem Times Register on April 27, 2023 and May 4, 2023. A copy of
the proposed budget was made available on the City website https://salemva.gov/214/Annual-
Budgets. The School’s budget is included in the overall City budget.
STAFF RECOMMENDATION:
Conduct the public hearing.
Item #6I
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Resolution approving the Salem City Schools fiscal year 2023-2024
budget
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Attached is a resolution approving the fiscal year 2023-2024 budget for the Salem City
Schools. The budget was approved by the School Board on March 28, 2023. The
proposed budget is available for review on the School’s website at
https://go.boarddocs.com/vsba/slmsdva/Board.nsf/Public.
The approval of the FY 2023-2024 budget for Salem City Schools is being requested to
fulfill our legal requirement of approving the budget. The budget is prepared for informative
and fiscal planning purposes only and does not actually commit or appropriate funds for
expenditure.
STAFF RECOMMENDATION:
Staff recommends approving the attached resolution approving the budget for Salem City
Schools for the 2023-2024 fiscal year.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 22, 2023:
RESOLUTION 1456
A RESOLUTION APPROVING THE SALEM CITY SCHOOLS FISCAL YEAR 2023-2024 BUDGET
WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the
governing body of the City shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, the Salem City School Board approved their fiscal year 2023-2024 budget on
March 28, 2023,
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA
that the Salem City Schools budget for the fiscal year 2023-2024 as shown on the attached
schedules is hereby approved.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
_________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Salem City Schools
Summary of Proposed Budget As of March 28, 2023 Attachment A
FY 2024
Note: This page is shown for general comparison of totals only. This schedule is based on the original adopted budget
whereas the detailed budget shows any budget amendments year to date which may differ
School Operating Fund Budget
FY 2023 Adopted
Budget
FY 2024 Proposed
Budget as of
3/28/2023
Increase
(Decrease) of FY
24 from FY 23
Adopted
Increase
(Decrease) %
Revenue
State Revenue, excluding Sales Tax $21,488,383 $22,968,335 $1,479,952 6.9% (1)
Sales Tax 4,693,267 4,416,377 (276,890)-5.9% (2)
Subtotal-All State Revenue $26,181,650 $27,384,712 $1,203,062 4.6%
Federal Revenue 5,650,323 3,858,581 (1,791,742)-31.7% (3)
Local Revenue 20,897,899 21,797,899 900,000 4.3% (4)
Other Revenue 505,886 512,774 6,888 1.4% (5)
Total School Fund Revenue Budget $53,235,758 $53,553,966 $318,208 0.6%
Expenditures
Central Administration $2,330,824 $2,250,233 ($80,591)-3.5% (6)
Instruction-Centralized Cost 5,753,155 6,268,772 515,617 9.0% (7)
Salem High School 11,216,368 11,674,534 458,166 4.1% (8)
Andrew Lewis Middle School 8,240,691 8,156,251 (84,440)-1.0% (8)
G. W. Carver 4,251,759 4,272,609 20,850 0.5% (8)
West Salem 3,873,099 3,830,062 (43,037)-1.1% (8)
South Salem 3,486,906 3,707,351 220,445 6.3% (8)
East Salem 4,256,316 4,067,130 (189,186)-4.4% (8)
Attendance and Health 1,416,928 1,748,187 331,259 23.4% (8)
Transportation 2,209,188 2,349,216 140,028 6.3% (8)
Special Purpose Grants 5,650,323 3,858,581 (1,791,742)-31.7% (3)
Non Departmental (Incl Debt Service) 550,201 2,469,271 1,919,070 348.8% (9)
Total School Fund Expenditure Budget $53,235,758 $54,652,197 $1,416,439 2.7%
Budget Shortfall ($1,098,231)
(6) Reflects removal of the Clerk of the Works position (SHS Construction will be complete in FY24) & the removal of the workers
compensation assessment payment that is no longer required.
(1) State revenue changes due to Compensation Supplement and Sales Tax estimate updates.
(2) Sales tax is budgeted using local estimate (i.e. State's estimate less $100,000).
(3) Reflects mostly the FY 23 Amended budget as it is the most updated Federal grant information received. Includes updates of the
ESSER Federal COVID-19 related grants anticipated carryover amounts, to include the reduction of grants that have been spent as well
as the reduction in the Adult Education grants as Salem will no longer be the fiscal agent for these grants in FY 24.
(4) Reflects the prior year change as the Adopted Budget was approved before the notice came from the City that additional funding was
being provided.
(5) Includes an increase in Broadband lease contributions per the fee schedule as well as an increase in the Alternative Ed Program
Reimbursement amount.
(7) Reflects changes in salaries due to raises and changes in personnel. Also includes addition/removal of positions as directed by the
need of the division.
(7) Reflects changes in salaries due to raises and changes in personnel. Also includes addition/removal of positions as directed by the
need of the division.() p y g y $, , p , p
increases as it was incorporated within individual account code line in the budget. Also removed the proposed laptop lease in the prior
year.
Cafeteria Fund Budget
FY 2023 Adopted
Budget
FY 2024 Proposed
Budget as of
3/28/2023
Increase
(Decrease) of FY
24 from FY 23
Adopted
Increase
(Decrease) %
Revenue
Salem High School $657,684 $732,705 $75,021 11.4%
Andrew Lewis Middle School 501,346 532,713 31,367 6.3%
G W Carver 223,192 329,333 106,141 47.6%
West Salem 208,735 242,824 34,089 16.3%
South Salem 236,090 221,716 (14,374)-6.1%
East Salem 198,406 226,405 27,999 14.1%
$2,025,453 $2,285,696 $260,243 12.8%
Expenditures
Salem High School $728,109 $832,383 $104,274 14.3%
Andrew Lewis Middle School 459,424 522,615 63,191 13.8%
G W Carver 216,462 248,756 32,294 14.9%
West Salem 202,945 238,282 35,337 17.4%
South Salem 224,512 219,335 (5,177)-2.3%
East Salem 194,001 224,325 30,324 15.6%
Total Cafeteria Fund Budget $2,025,453 $2,285,696 $260,243 12.8%
$55,261,211 $56,937,893 $1,676,682 3.0%
Difference in Revenue and Expenditure Cafeteria Budgets by School
Salem High School ($99,678)
Andrew Lewis Middle School $10,098
G W Carver $80,577
West Salem $4,542
South Salem $2,381
East Salem $2,080
Total-Balanced Budget Overall $0
Total Proposed School Budget (School
Operating, Grant and Cafeteria)
Item #6J
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider on first reading the ordinance adopting the fiscal year 2023-
2024 budget
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The adoption of the FY 2023-2024 budget is being requested to fulfill our legal requirement of
adopting and having a first and second reading of the adoption ordinance before July 1.
Approval of the City budget is for informative and fiscal planning purposes only and does not
actually commit or appropriate funds for expenditure. The commitment of funds will not occur
until the approval of the second reading of the FY 2023-2024 appropriation ordinance.
Attached are revisions to the proposed budget that was presented on April 5, 2023. Also
attached is the ordinance adopting the fiscal year 2023-2024 budget for the City of Salem.
STAFF RECOMMENDATION:
Staff recommends approving the attached ordinance for adoption of the budget for the 2023-
2024 fiscal year.
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF SALEM, VIRGINIA FOR THE FISCAL
YEAR BEGINNING JULY 1, 2023.
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that
the governing body of the City shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, the budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues for the ensuing year; and
WHEREAS, a brief synopsis of said budget was published as required by the provisions of
Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on
May 22, 2023;
NOW THEREFORE, be it ordained by the Council of the City of Salem Virginia that the
budget for fiscal year beginning July 1, 2023 is hereby adopted.
This ordinance shall be in full force and effect on and after July 1, 2023.
Upon a call for an aye and a nay vote, the same stood as fol lows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
Passed:
Effective:
/s/ Renee F. Turk
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Revenue Budget Originally Presented $ 108,692,471
10‐012‐0100‐40200 Designation Of Beginning Fund Balance (395,000)
10‐012‐0100‐42030 Business License Tax 80,000
10‐012‐0100‐45110 Interest Earnings 100,000
10‐030‐0100‐48395 Police State Grants 1,000
General Fund Revenue Budget‐Adjusted $ 108,478,471
Expenditure Budget Originally Presented $ 108,692,471
10‐012‐6100‐59440 Transfer To School Board 900,000
10‐012‐9100‐59410 Transfer To Capital Projects (395,000)
10‐012‐9107‐55650 Valley Metro ‐ Star Route 25,000
10‐030‐3140‐55859 State Grants 1,000
10‐032‐3210‐58004 Motor Vehicles And Equipment (385,000)
10‐070‐7111‐58001 Machinery And Equipment (250,000)
10‐070‐7114‐58001 Machinery And Equipment (110,000)
General Fund Expenditure Budget‐Adjusted 108,478,471$
Expense Budget Originally Presented 8,158,220$
51‐051‐0021‐52700 Workers Compensation (1,500)
51‐051‐0021‐55308 General Liability Insurance 5,500
51‐051‐0021‐59500 Contingency 5,000
51‐051‐0022‐52700 Workers Compensation 500
51‐051‐0022‐55308 General Liability Insurance 5,500
51‐051‐0022‐55894 Equipment Rental Credit (5,000)
51‐051‐0022‐55895 Labor Credits (10,000)
Water Fund Expense Budget‐Adjusted 8,158,220$
General Fund Budget for FY2023‐2024
Water Fund Budget for FY2023‐2024
Item #6K
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider on first reading the ordinance to appropriate funds for the fiscal
year 2023-2024 budget
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The fiscal year 2023-2024 budget was presented to the Council on April 5, 2023 and advertised
in the Salem Times Register on April 27, 2023 and May 4, 2023. A copy of the proposed budget
was made available to the public on the City website https://salemva.gov/214/Annual-Budgets.
The School’s budget is included in the overall City budget.
In addition to adopting the annual budget, the local government must appropriate the funds. This
is the first reading of the ordinance to appropriate funds for the fiscal year 2023-2024 budget. A
second reading is scheduled for June 12, 2023 following adoption of the budget.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the fiscal year 2023-2024 budget appropriation
ordinance.
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF SALEM,
VIRGINIA, FOR THE FISCAL YEAR BEGINNING JULY 1, 2023, AS AMENDED.
WHEREAS, this budget is in accordance with the provisions of Section 8.3 of the Charter
of the City of Salem, and the applicable state laws; and
WHEREAS, noted in this budget is the following:
The budget incorporates revenue increases in real estate, sales, business license,
meals and lodging taxes and interest earnings
The budget incorporates increases for full-time employees as recommended by
the pay study.
The General Fund budget includes $4,250,720 for capital purchases and
$2,187,505 in reserve for any emergencies.
Electric rates will change with an increase in the power cost adjustment from
$0.06291 per KWH to $0.013126 per KWH in the proposed budget.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be
and the same are hereby repealed.
NOW THEREFORE, be it ordained by the Council of the City of Salem, Virginia that the
funds for operation of the City of Salem for the fiscal year beginning J uly 1, 2023 are hereby
appropriated.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
Passed:
Effective:
/s/ Renee F. Turk
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6L
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request appropriation of proceeds from the sale of
equipment.
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City sells equipment that is no longer used on GovDeals, which is an on-line auction
established specifically for governments to use to dispose of surplus equipment. A 1996
Ford LT9000 was sold on GovDeals in March and proceeds of $13,900 were received.
The proceeds will be used to purchase new Street equipment.
FISCAL IMPACT:
Proceeds from the sale of equipment will be used to purchase new Street equipment.
STAFF RECOMMENDATION:
Staff recommends appropriating revenue of $13,900 to account 10-012-0100-47050,
Sale of Equipment, and increase the expenditure budget for account 10-018-4200-58001,
Machinery & Equipment, by $13,900.
It is also recommended that any proceeds not expended in the fiscal year received be
administratively appropriated in the subsequent fiscal year.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
5/22/2023 10‐012‐0100‐47050 Sale Of Equipment 13,900 Council 05/22 ‐ Appropriate Streets GovDeals Proceeds
5/22/2023 10‐018‐4200‐58001 Machinery And Equipment 13,900 Council 05/22 ‐ Appropriate Streets GovDeals Proceeds
Item #6M
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to transfer and appropriate Highway Maintenance
funding in the Capital Projects Fund for Bridge #1800
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Bridge #1800 on Apperson Drive over the Roanoke River needs repair to two sidewalks, an
existing waterline on the upstream overhang, and an existing gas line on the downstream
overhang. Total costs for the project are estimated at $682,432, including $74,772 for
design and $607,660 for construction. Design costs of $74,772 will be paid in fiscal year
2023 and highway maintenance state funding is available to cover these costs.
FISCAL IMPACT:
Highway maintenance state funding will be used to complete the design of repairs to
Bridge #1800.
STAFF RECOMMENDATION:
Staff recommends transferring $74,772 from the Bridge Repairs highway maintenance
account 10-018-4004-53819 to the Transfer to Capital Projects highway maintenance
account 10-018-4006-59410. In the Capital Projects Fund, staff recommends appropriating
$74,772 to the Transfer from General Fund account 20-012-0200-49905 and to the
Apperson Drive Bridge Repairs #1800 account 20-042-0205-54419, for the purposes
stated above.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
5/22/2023 20‐012‐0200‐49905 Transfer From General Fund ‐ Capital Projects 74,772 Council 05/22 ‐ Appropriate Apperson Drive #1800 Design
5/22/2023 20‐042‐0205‐54419 Apperson Drive Bridge Repairs #1800 74,772 Council 05/22 ‐ Appropriate Apperson Drive #1800 Design
5/22/2023 10‐018‐4004‐53819 Bridge Repairs (74,772) Council 05/22 ‐ Appropriate Apperson Drive #1800 Design
5/22/2023 10‐018‐4006‐59410 Transfer To Capital Projects 74,772 Council 05/22 ‐ Appropriate Apperson Drive #1800 Design
Item #6N
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to amend the School Grant Fund and Cafeteria Fund
budgets as approved by the School Board on April 11, 2023
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grant Fund and Cafeteria Fund budgets were amended for fiscal year 2022-
2023 by the School Board at their meeting on April 11, 2023. The Board amended the
Grant Fund budget to increase revenues and expenditures by $87,503 and the Cafeteria
Fund budget to increase revenues and expenditures by $192,741. The attached memo
details the appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $87,503 and $192,741 are to be made to the School Grant
Fund and Cafeteria Fund, respectively.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes of
$87,503 and $192,741 be made to the Grant Fund and Cafeteria Fund, respectively, per
the attached report.
H:\Mid Yr Budget Adjustments\Mid Year Budget Adjustments 04112023 - Narrative.doc
Salem City Schools
Mid-Year Budget Amendments FY 22-23
April 11, 2023
Summary of Issue:
Presented for your consideration are amendments to the 2022-2023 School
Operating Fund, Grant Fund & Cafeteria Fund budgets. Amendments are
required for a variety of reasons. When the Board adopts the budget, it is based
on known facts and assumptions made throughout the budget process. Over
time, these assumptions change; parents may make demands and/or students,
state mandates previously unknown may come in to pl ay, student enrollment
may change, and even the Board itself may place additional requirements on
school finances.
These amendments reflect our best information on what to expect for the
remainder of the current year.
The School Operating Fund remains in a positive financial position. A detailed
line item listing of all general ledger accounts and corresponding amendments is
attached. Amendments to the 2022-2023 budget total $0.00 and are solely
clean-up in nature. Amendments may be catego rized primarily as housekeeping
in nature due to the fact that they represent refinements or fine -tuning of items,
as we have been made aware of them.
Revenues have no necessary adjustments at this time.
Expenditures are adjusted crossing state categories that net to a $0.00
impact to the total budget, and the line item budget in attachment A will
show a variety of changes considered housekeeping in nature because of
increased costs in utilities and maintenance related accounts based on
trends. Accounting changes to provide more detail in some areas or other
unforeseen expenses at the time the budget was originally prepared are
also included.
The School Grant Fund remains in a positive financial position. A detailed line
item listing of all general ledger accounts and corresponding amendments is in
attachment B. Amendments to the 2022-2023 budget total $87,503. This
increase is due to carryover in the School Security grant. The grant year ended
June 30, 2022, but due to supply chain issues, the State allowed divisions to
request extensions through the end of calendar year 2022. We were able to get
the items in, installed by this extended deadline, and secure the reimbursement
by the end of 2022, but it was not budgeted. This adjustment will bring the
budget up to match what is showing in the actual revenue and expenditure
accounts.
H:\Mid Yr Budget Adjustments\Mid Year Budget Adjustments 04112023 - Narrative.doc
Cafeteria Fund remains in a positive financial position. A detailed line ite m
listing of all general ledger accounts and corresponding amendments is
attached. Amendments to the 2022-2023 budget increase the total budget by
$192,741. Adjustments are necessary to utilize the cafeteria fund balance to
offset equipment and furniture purchases for the division. The State mandates
that the cafeteria fund balance not exceed 3 months’ worth of expenditures, and
we have in excess of that We are required to have a plan to spend down our
fund balance, and these adjustments will provide the available budget to cover
expenditures to use these funds. There are also account clean -up amendments
that are categorized primarily as housekeeping in nature because they represent
refinements or fine-tuning of items, as we have become aware of them.
Capital Project Fund is in satisfactory condition and we are not recommending
any amendments at the time.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
The budget adjustments in Attachment A will increase the revenue and
expenditure budgets in the school operating fund in total by the same amount of
$0.00. The budget adjustments in Attachment B will increase the revenue and
expenditure budgets in the school grant fund in total by the same amount of
$87,503. The budget adjustments in Attachment C will increase the revenue and
expenditure budgets in the school cafeteria fund in total by the same amount of
$192,741.
Recommended Action:
Move approval of the budget amendments in the School Operating Fund , School
Grant Fund and School Cafeteria Fund as presented and recommend that City
Council approve the same
To set up budget for new/additional revenues received in FY 23
Account Code Description
Revenue
Amount
Expenditure
Amount
Grant Fund
32-340-00-00-9-000-61301 School Security Grant 87,503.00$
32-340-64-64-2-460-73180 Repair/Maint - Other Contracted 2,180.00$
32-340-64-64-2-460-73181 Repair/Maint - Other Contracted - Carver 26,815.00$
32-340-64-64-2-460-73183 Repair/Maint - Other Contracted - East 18,105.00$
32-340-64-64-4-460-73180 Repair/Maint - Other Contracted 40,403.00$
87,503.00$ 87,503.00$
Salem City Schools
Budget Adjustments 4/11/2023
Attachment B
Use 32-340-64-64-2-460-73180 and SCH-GWC, SCH-East
Need project for this amount
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget
7,868.00 .00 .00 7,868.00 0
3,787.00 981.83 2,454.57 1,332.43 3,718.00 65
357,792.00 1,155.20 166,057.82 191,734.18 46
22,669.00 7,403.00 22,668.88 .12 100
3,135.00 .00 3,135.00 .00 100
.00 186.00 30,515.99 (30,515.99)+++
.00 .00 .00 .00 149,479.00 +++
16,755.00 645.00 3,517.50 13,237.50 21
143,360.00 11,385.40 86,083.42 57,276.58 60
110,933.00 14,327.21 85,714.81 25,218.19 77
9,302.00 554.45 4,188.05 5,113.95 45
300.00 240.21 493.74 (193.74)165
7,087.00 .00 .00 7,087.00 0
.00 .00 1,203.00 (1,203.00)+++
500.00 .00 3,730.42 (3,230.42)746
$683,488.00 $36,878.30 $409,763.20 $273,724.80 $153,197.00 60%
$683,488.00 $36,878.30 $409,763.20 $273,724.80 $153,197.00 60%
$683,488.00 $36,878.30 $409,763.20 $273,724.80 $153,197.00 60%
$683,488.00 $36,878.30 $409,763.20 $273,724.80 $153,197.00 60%
$683,488.00 $36,878.30 $409,763.20 $273,724.80 $153,197.00 60%
7,868.00 .00 .00 7,868.00 0
3,787.00 763.64 1,909.10 1,877.90 3,718.00 50
251,982.00 1,274.80 156,988.98 94,993.02 62
23,655.00 7,724.24 23,653.87 1.13 100
.00 207.90 22,149.67 (22,149.67)+++
37,684.00 .00 .00 37,684.00 0
.00 .00 .00 .00 28,400.00 +++
11,906.00 721.25 3,677.50 8,228.50 31
101,876.00 10,880.80 76,278.70 25,597.30 75
78,833.00 9,054.55 51,508.65 27,324.35 65
6,610.00 340.20 2,311.10 4,298.90 35
300.00 240.21 493.74 (193.74)165
.00 .00 469.00 (469.00)+++
500.00 .00 3,730.42 (3,230.42)746
$525,001.00 $31,207.59 $343,170.73 $181,830.27 $32,118.00 65%
$525,001.00 $31,207.59 $343,170.73 $181,830.27 $32,118.00 65%
$525,001.00 $31,207.59 $343,170.73 $181,830.27 $32,118.00 65%
$525,001.00 $31,207.59 $343,170.73 $181,830.27 $32,118.00 65%
$525,001.00 $31,207.59 $343,170.73 $181,830.27 $32,118.00 65%
Fund Type Special Revenue Funds
Fund 33 - School Cafeteria Fund
REVENUE
Locations 111 - Salem High School
Function 65 - Food Services
Account Account Description
Fund Category Governmental Funds
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
61351 State School Breakfast Incentive Grant
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
63035 Sale of Lunches
63036 Sale - A La Carte
63037 Sale - Adult
62370 Pandemic EBT Local Admin Cost Grant 10.649
62390 School Breakfast Program 10.553
63030 Sale of Breakfasts
63010 Appropriated from Fund Balance
63801 Interest Income
Program 510 - School Food Services Totals
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
63040 Rebate Income
63045 Catering/Special Events
63050 Miscellaneous Income
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
61351 State School Breakfast Incentive Grant
Function 65 - Food Services Totals
Locations 111 - Salem High School Totals
Locations 112 - Andrew Lewis Middle School
Function 65 - Food Services
Sub-Function 65 - Food Services
62397 Summer Food Service Program 10.559
63030 Sale of Breakfasts
63035 Sale of Lunches
63010 Appropriated from Fund Balance
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
62390 School Breakfast Program 10.553
63050 Miscellaneous Income
63801 Interest Income
Program 510 - School Food Services Totals
63036 Sale - A La Carte
63037 Sale - Adult
63040 Rebate Income
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 112 - Andrew Lewis Middle School Totals
Locations 113 - Carver Elementary
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 1 of 6
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed BudgetAccountAccount Description
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
4,059.00 .00 .00 4,059.00 0
1,891.00 927.28 2,318.20 (427.20)1,857.00 123
120,751.00 .00 146,607.88 (25,856.88)121
15,770.00 5,150.00 15,769.75 .25 100
.00 .00 47,867.67 (47,867.67)+++
.00 .00 .00 .00 +++
5,719.00 .00 .00 5,719.00 0
48,933.00 .00 10.80 48,922.20 0
37,864.00 1,426.60 6,613.57 31,250.43 17
3,175.00 198.45 781.65 2,393.35 25
300.00 240.22 508.75 (208.75)170
.00 .00 188.45 (188.45)+++
500.00 .00 3,730.42 (3,230.42)746
$238,962.00 $7,942.55 $224,397.14 $14,564.86 $1,857.00 94%
$238,962.00 $7,942.55 $224,397.14 $14,564.86 $1,857.00 94%
$238,962.00 $7,942.55 $224,397.14 $14,564.86 $1,857.00 94%
$238,962.00 $7,942.55 $224,397.14 $14,564.86 $1,857.00 94%
$238,962.00 $7,942.55 $224,397.14 $14,564.86 $1,857.00 94%
4,059.00 .00 .00 4,059.00 0
1,891.00 818.20 2,045.50 (154.50)1,856.00 108
112,567.00 434.00 55,032.58 57,534.42 49
10,841.00 3,540.00 10,841.08 (.08)100
.00 221.10 22,316.51 (22,316.51)+++
17,000.00 .00 .00 17,000.00 0
.00 .00 .00 .00 +++
5,344.00 981.25 7,281.25 (1,937.25)136
45,725.00 5,381.30 36,488.00 9,237.00 80
35,382.00 2,770.10 13,577.61 21,804.39 38
2,967.00 358.75 2,611.40 355.60 88
300.00 (163.63)89.90 210.10 30
500.00 .00 3,730.42 (3,230.42)746
$236,576.00 $14,341.07 $154,014.25 $82,561.75 $1,856.00 65%
$236,576.00 $14,341.07 $154,014.25 $82,561.75 $1,856.00 65%
$236,576.00 $14,341.07 $154,014.25 $82,561.75 $1,856.00 65%
$236,576.00 $14,341.07 $154,014.25 $82,561.75 $1,856.00 65%
$236,576.00 $14,341.07 $154,014.25 $82,561.75 $1,856.00 65%
4,059.00 .00 .00 4,059.00 0
1,891.00 763.64 1,909.10 (18.10)1,856.00 101
106,721.00 865.60 65,273.60 41,447.40 61
13,798.00 4,506.00 13,134.55 663.45 95
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
62390 School Breakfast Program 10.553
63030 Sale of Breakfasts
63035 Sale of Lunches
63010 Appropriated from Fund Balance
61351 State School Breakfast Incentive Grant
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
63050 Miscellaneous Income
63801 Interest Income
Program 510 - School Food Services Totals
63036 Sale - A La Carte
63037 Sale - Adult
63040 Rebate Income
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 113 - Carver Elementary Totals
Locations 114 - West Salem Elementary
62390 School Breakfast Program 10.553
62400 NSLP Equipment Grant 10.579
63030 Sale of Breakfasts
63010 Appropriated from Fund Balance
61351 State School Breakfast Incentive Grant
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
63040 Rebate Income
63801 Interest Income
Program 510 - School Food Services Totals
63035 Sale of Lunches
63036 Sale - A La Carte
63037 Sale - Adult
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 114 - West Salem Elementary Totals
Locations 115 - South Salem Elementary
61351 State School Breakfast Incentive Grant
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 2 of 6
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed BudgetAccountAccount Description
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
.00 331.50 18,696.14 (18,696.14)+++
37,684.00 .00 .00 37,684.00 0
.00 .00 .00 .00 +++
5,076.00 723.75 4,452.50 623.50 88
43,433.00 4,816.80 31,479.20 11,953.80 72
33,608.00 1,951.55 11,519.90 22,088.10 34
2,818.00 324.00 2,112.65 705.35 75
300.00 240.22 500.00 (200.00)167
500.00 .00 3,730.42 (3,230.42)746
$249,888.00 $14,523.06 $152,808.06 $97,079.94 $1,856.00 61%
$249,888.00 $14,523.06 $152,808.06 $97,079.94 $1,856.00 61%
$249,888.00 $14,523.06 $152,808.06 $97,079.94 $1,856.00 61%
$249,888.00 $14,523.06 $152,808.06 $97,079.94 $1,856.00 61%
$249,888.00 $14,523.06 $152,808.06 $97,079.94 $1,856.00 61%
4,059.00 .00 .00 4,059.00 0
1,891.00 1,200.02 3,000.05 (1,109.05)1,857.00 159
106,721.00 .00 112,054.25 (5,333.25)105
11,827.00 3,862.00 12,490.55 (663.55)106
.00 .00 57,155.60 (57,155.60)+++
.00 .00 .00 .00 +++
5,076.00 (85.58)(56.98)5,132.98 (1)
43,433.00 .00 2.70 43,430.30 0
33,608.00 1,898.90 10,583.82 23,024.18 31
2,818.00 366.85 2,557.10 260.90 91
300.00 240.22 493.75 (193.75)165
500.00 .00 3,730.35 (3,230.35)746
$210,233.00 $7,482.41 $202,011.19 $8,221.81 $1,857.00 96%
$210,233.00 $7,482.41 $202,011.19 $8,221.81 $1,857.00 96%
$210,233.00 $7,482.41 $202,011.19 $8,221.81 $1,857.00 96%
$210,233.00 $7,482.41 $202,011.19 $8,221.81 $1,857.00 96%
$210,233.00 $7,482.41 $202,011.19 $8,221.81 $1,857.00 96%
$2,144,148.00 $112,374.98 $1,486,164.57 $657,983.43 $192,741.00 69%
309,751.00 .00 139,163.84 170,587.16 (60,000.00)45
5,500.00 .00 2,371.32 3,128.68 43
1,680.00 .00 .00 1,680.00 0
.00 .00 6,192.00 (6,192.00)+++
62,993.00 .00 13,525.41 49,467.59 21
8,408.00 .00 5,322.65 3,085.35 63
46,060.00 .00 26,804.01 19,255.99 58
1,011.00 .00 765.54 245.46 76
872.00 .00 656.08 215.92 75
4,000.00 .00 3,068.48 931.52 77
44,964.00 .00 10,745.74 34,218.26 24
62390 School Breakfast Program 10.553
62397 Summer Food Service Program 10.559
63030 Sale of Breakfasts
63010 Appropriated from Fund Balance
63040 Rebate Income
63801 Interest Income
Program 510 - School Food Services Totals
63035 Sale of Lunches
63036 Sale - A La Carte
63037 Sale - Adult
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
61118 State School Lunch Program
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 115 - South Salem Elementary Totals
Locations 116 - East Salem Elementary
62390 School Breakfast Program 10.553
63030 Sale of Breakfasts
63035 Sale of Lunches
63010 Appropriated from Fund Balance
61351 State School Breakfast Incentive Grant
62360 Natl School Lunch Program 10.555
62365 Supply Chain Assistance 10.555
63801 Interest Income
Program 510 - School Food Services Totals
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
63036 Sale - A La Carte
63037 Sale - Adult
63040 Rebate Income
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
71192 Compensation-Cafeteria
Function 65 - Food Services Totals
Locations 116 - East Salem Elementary Totals
REVENUE TOTALS
EXPENSE
Locations 111 - Salem High School
72100 FICA
72210 VRS Pension Contribution
72300 Group Health and Dental Insurance
71200 Compensation-OT
71520 Compensation-Substitutes
71665 Bonus Payments To Teachers
73037 Contractual Services - Other
72400 VRS Group Life Insurance
72750 VRS Retiree Health Care Credit
73020 Commodity Storage Services
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 3 of 6
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed BudgetAccountAccount Description
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
5,104.00 .00 4,738.39 365.61 93
12,000.00 2,636.12 11,663.15 336.85 97
.00 .00 4,018.56 (4,018.56)+++
3,000.00 .00 .00 3,000.00 0
17,750.00 .00 16,129.12 1,620.88 91
228,227.00 4,153.38 94,972.19 133,254.81 42
.00 .00 1,133.13 (1,133.13)+++
2,593.00 .00 1,106.22 1,486.78 43
.00 .00 .00 .00 149,479.00 +++Steamer replacement, Furniture for student eating
areas
$753,913.00 $6,789.50 $342,375.83 $411,537.17 $89,479.00 45%
$753,913.00 $6,789.50 $342,375.83 $411,537.17 $89,479.00 45%
$753,913.00 $6,789.50 $342,375.83 $411,537.17 $89,479.00 45%
$753,913.00 $6,789.50 $342,375.83 $411,537.17 $89,479.00 45%
$753,913.00 $6,789.50 $342,375.83 $411,537.17 $89,479.00 45%
189,589.00 .00 106,910.99 82,678.01 56
2,000.00 .00 .00 2,000.00 0
1,194.00 .00 .00 1,194.00 0
.00 .00 1,548.00 (1,548.00)+++
42,284.00 .00 8,971.86 33,312.14 21
2,399.00 .00 1,279.07 1,119.93 53
15,978.00 .00 12,029.58 3,948.42 75
306.00 .00 194.76 111.24 64
254.00 .00 161.34 92.66 64
4,000.00 .00 3,505.52 494.48 88
31,953.00 .00 10,799.70 21,153.30 34
3,627.00 .00 4,123.66 (496.66)114
6,000.00 461.57 10,464.85 (4,464.85)174
.00 .00 7,760.00 (7,760.00)+++
14,311.00 .00 11,510.47 2,800.53 80
167,342.00 4,153.38 88,674.83 78,667.17 53
.00 .00 1,133.13 (1,133.13)+++
1,842.00 .00 521.53 1,320.47 28
.00 .00 .00 .00 28,400.00 +++Oven replacement
$483,079.00 $4,614.95 $269,589.29 $213,489.71 $28,400.00 56%
$483,079.00 $4,614.95 $269,589.29 $213,489.71 $28,400.00 56%
$483,079.00 $4,614.95 $269,589.29 $213,489.71 $28,400.00 56%
$483,079.00 $4,614.95 $269,589.29 $213,489.71 $28,400.00 56%
$483,079.00 $4,614.95 $269,589.29 $213,489.71 $28,400.00 56%
84,270.00 .00 92,279.88 (8,009.88)15,000.00 110
1,500.00 .00 .00 1,500.00 0
573.00 .00 .00 573.00 0
19,831.00 .00 12,401.02 7,429.98 63
1,960.00 .00 1,000.01 959.99 51
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
76120 Food Products
76530 Computer Supplies
76550 Uniforms
76055 Machines, Equipment and Tools <$5,000
76088 Special Events Costs
76110 Supplies - Operational
Function 65 - Food Services Totals
Locations 111 - Salem High School Totals
Locations 112 - Andrew Lewis Middle School
Function 65 - Food Services
Sub-Function 65 - Food Services
78020 Furniture & Equipment >$5,000
Program 510 - School Food Services Totals
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
71520 Compensation-Substitutes
71665 Bonus Payments To Teachers
72100 FICA
Level 9 - District Wide
Program 510 - School Food Services
71192 Compensation-Cafeteria
71200 Compensation-OT
72750 VRS Retiree Health Care Credit
73020 Commodity Storage Services
73037 Contractual Services - Other
72210 VRS Pension Contribution
72300 Group Health and Dental Insurance
72400 VRS Group Life Insurance
76110 Supplies - Operational
76120 Food Products
76530 Computer Supplies
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
76055 Machines, Equipment and Tools <$5,000
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 112 - Andrew Lewis Middle School Totals
Locations 113 - Carver Elementary
76550 Uniforms
78020 Furniture & Equipment >$5,000
Program 510 - School Food Services Totals
71200 Compensation-OT
71520 Compensation-Substitutes
72100 FICA
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
71192 Compensation-Cafeteria
72210 VRS Pension Contribution
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 4 of 6
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed BudgetAccountAccount Description
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
7,707.00 .00 5,831.76 1,875.24 76
2,000.00 .00 1,566.88 433.12 78
15,347.00 .00 10,745.70 4,601.30 70
1,742.00 .00 4,132.64 (2,390.64)237
6,000.00 20.83 10,209.40 (4,209.40)5,000.00 170
.00 .00 1,940.00 (1,940.00)+++
6,874.00 .00 10,566.63 (3,692.63)5,000.00 154
83,543.00 4,153.38 78,046.49 5,496.51 93
.00 .00 1,133.13 (1,133.13)+++
885.00 .00 57.61 827.39 7
$232,232.00 $4,174.21 $229,911.15 $2,320.85 $25,000.00 99%
$232,232.00 $4,174.21 $229,911.15 $2,320.85 $25,000.00 99%
$232,232.00 $4,174.21 $229,911.15 $2,320.85 $25,000.00 99%
$232,232.00 $4,174.21 $229,911.15 $2,320.85 $25,000.00 99%
$232,232.00 $4,174.21 $229,911.15 $2,320.85 $25,000.00 99%
79,271.00 .00 71,001.38 8,269.62 90
1,500.00 .00 .00 1,500.00 0
536.00 .00 .00 536.00 0
18,579.00 .00 7,556.19 11,022.81 41
1,960.00 .00 1,000.01 959.99 51
7,707.00 .00 6,373.19 1,333.81 83
2,000.00 .00 1,459.06 540.94 73
14,341.00 .00 10,745.84 3,595.16 75
1,628.00 .00 3,727.68 (2,099.68)229
5,000.00 788.63 4,275.19 724.81 86
.00 .00 1,940.00 (1,940.00)+++
6,423.00 .00 10,566.41 (4,143.41)165
74,014.00 4,153.38 78,746.76 (4,732.76)10,000.00 106
.00 .00 1,133.13 (1,133.13)+++
827.00 .00 57.63 769.37 7
17,000.00 .00 .00 17,000.00 0
$230,786.00 $4,942.01 $198,582.47 $32,203.53 $10,000.00 86%
$230,786.00 $4,942.01 $198,582.47 $32,203.53 $10,000.00 86%
$230,786.00 $4,942.01 $198,582.47 $32,203.53 $10,000.00 86%
$230,786.00 $4,942.01 $198,582.47 $32,203.53 $10,000.00 86%
$230,786.00 $4,942.01 $198,582.47 $32,203.53 $10,000.00 86%
94,663.00 .00 72,375.95 22,287.05 76
1,500.00 .00 .00 1,500.00 0
509.00 .00 .00 509.00 0
19,134.00 .00 7,578.44 11,555.56 40
2,324.00 .00 1,079.45 1,244.55 46
15,978.00 .00 8,040.28 7,937.72 50
254.00 .00 55.44 198.56 22
210.00 .00 45.92 164.08 22
73037 Contractual Services - Other
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
72300 Group Health and Dental Insurance
73020 Commodity Storage Services
76530 Computer Supplies
76550 Uniforms
Program 510 - School Food Services Totals
76055 Machines, Equipment and Tools <$5,000
76110 Supplies - Operational
76120 Food Products
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
71192 Compensation-Cafeteria
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 113 - Carver Elementary Totals
Locations 114 - West Salem Elementary
72210 VRS Pension Contribution
72300 Group Health and Dental Insurance
73020 Commodity Storage Services
71200 Compensation-OT
71520 Compensation-Substitutes
72100 FICA
76055 Machines, Equipment and Tools <$5,000
76110 Supplies - Operational
76120 Food Products
73037 Contractual Services - Other
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
Program 510 - School Food Services Totals
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 114 - West Salem Elementary Totals
76530 Computer Supplies
76550 Uniforms
78020 Furniture & Equipment >$5,000
71192 Compensation-Cafeteria
71200 Compensation-OT
71520 Compensation-Substitutes
Locations 115 - South Salem Elementary
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
72400 VRS Group Life Insurance
72750 VRS Retiree Health Care Credit
72100 FICA
72210 VRS Pension Contribution
72300 Group Health and Dental Insurance
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 5 of 6
Annual MTD YTD Budget Less Adjustment % of
Budget Amount Actual Amount Actual Amount YTD Actual Needed BudgetAccountAccount Description
Income Statement
Through 03/31/23
Detail Listing
Exclude Rollup Account
Attachment C
2,000.00 .00 1,423.36 576.64 71
13,622.00 .00 10,745.70 2,876.30 79
1,546.00 .00 4,537.63 (2,991.63)294
6,000.00 117.94 2,276.31 3,723.69 38
.00 .00 1,940.00 (1,940.00)+++
6,101.00 .00 10,618.63 (4,517.63)174
73,684.00 4,153.38 79,637.95 (5,953.95)10,000.00 108
.00 .00 1,133.13 (1,133.13)+++
785.00 .00 183.08 601.92 23
$238,310.00 $4,271.32 $201,671.27 $36,638.73 $10,000.00 85%
$238,310.00 $4,271.32 $201,671.27 $36,638.73 $10,000.00 85%
$238,310.00 $4,271.32 $201,671.27 $36,638.73 $10,000.00 85%
$238,310.00 $4,271.32 $201,671.27 $36,638.73 $10,000.00 85%
$238,310.00 $4,271.32 $201,671.27 $36,638.73 $10,000.00 85%
75,701.00 .00 75,549.73 151.27 100
1,500.00 .00 117.25 1,382.75 8
509.00 .00 .00 509.00 0
17,684.00 .00 7,549.28 10,134.72 43
1,960.00 .00 1,000.01 959.99 51
7,707.00 .00 5,682.82 2,024.18 74
2,000.00 .00 1,405.06 594.94 70
13,622.00 .00 10,745.70 2,876.30 79
1,546.00 .00 3,727.64 (2,181.64)241
5,000.00 28.56 14,289.86 (9,289.86)9,500.00 286 City Request - Walk-in freezer cooling system went bad
and required replacement by City.
.00 .00 1,940.00 (1,940.00)+++
6,101.00 .00 10,133.15 (4,032.15)5,000.00 166
71,713.00 4,153.38 80,075.04 (8,362.04)15,362.00 112
.00 .00 1,133.13 (1,133.13)+++
785.00 .00 329.89 455.11 42
$205,828.00 $4,181.94 $213,678.56 ($7,850.56)$29,862.00 104%
$205,828.00 $4,181.94 $213,678.56 ($7,850.56)$29,862.00 104%
$205,828.00 $4,181.94 $213,678.56 ($7,850.56)$29,862.00 104%
$205,828.00 $4,181.94 $213,678.56 ($7,850.56)$29,862.00 104%
$205,828.00 $4,181.94 $213,678.56 ($7,850.56)$29,862.00 104%
$2,144,148.00 $28,973.93 $1,455,808.57 $688,339.43 $192,741.00 68%
2,144,148.00 112,374.98 1,486,164.57 657,983.43 192,741.00 69%
2,144,148.00 28,973.93 1,455,808.57 688,339.43 192,741.00 68%
$0.00 $83,401.05 $30,356.00 $30,356.00 $0.00 +++
73020 Commodity Storage Services
76055 Machines, Equipment and Tools <$5,000
76110 Supplies - Operational
76120 Food Products
73037 Contractual Services - Other
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 115 - South Salem Elementary Totals
Locations 116 - East Salem Elementary
76530 Computer Supplies
76550 Uniforms
Program 510 - School Food Services Totals
71200 Compensation-OT
71520 Compensation-Substitutes
72100 FICA
Function 65 - Food Services
Sub-Function 65 - Food Services
Level 9 - District Wide
Program 510 - School Food Services
71192 Compensation-Cafeteria
73037 Contractual Services - Other
73178 Repair/Maint - POS Terminals
73180 Repair/Maint - Other Contracted
72210 VRS Pension Contribution
72300 Group Health and Dental Insurance
73020 Commodity Storage Services
76530 Computer Supplies
76550 Uniforms
Program 510 - School Food Services Totals
76055 Machines, Equipment and Tools <$5,000
76110 Supplies - Operational
76120 Food Products
Fund 33 - School Cafeteria Fund Net Gain (Loss)
Fund 33 - School Cafeteria Fund Totals
REVENUE TOTALS
EXPENSE TOTALS
Level 9 - District Wide Totals
Sub-Function 65 - Food Services Totals
Function 65 - Food Services Totals
Locations 116 - East Salem Elementary Totals
EXPENSE TOTALS
Run by Mandy Hall on 04/07/2023 10:00:54 AM Page 6 of 6
Item #6O
Date: 5/22/23
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to amend the School Grant Fund budget as approved
by the School Board on May 9, 2023
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grant Fund budget was amended for fiscal year 2022-2023 by the School
Board at their meeting on May 9, 2023. The Board amended the Grant Fund budget to
increase revenues and expenditures by $151,500. The attached memo details the
appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $151,500 are to be made to the School Grant Fund.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes of
$151,500 to the Grant Fund, per the attached report.
Salem City Schools
Budget Adjustments Report
May 9, 2023
Summary of Issue:
At times during the year, additional funding may be r eceived by the school division through
donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some
other means. This revenue increases the budget requiring Board approval before the funds can
be utilized.
Grant fund budgets need to be adjusted at this time because a new grant has been awarded since
budget adoption and needs to be accounted for on the books.
We received notification from the Virginia Department of Education (VDOE) on April 10, 2023 that
we were awarded $151,500 from the School Based Mental Health 2 competitive grant. This is a 5-
year grant partnership with VDOE and seven other school divisions in the State. These funds will
be used to build capacity for managing recruitment and retention efforts of school mental health
professionals through the application of multi-tiered systems of support core components. Activities
for this grant in year 1 (January 1, 2023 – December 31, 2023) include establishing an internal
infrastructure for managing the logistics and implementation of the grant activities for the duration
of this 5-year grant. Some examples of this include items such as stipends for key personnel
creating infrastructure for the grant, costs associated with attendance at the state run
implementation Science Academy, recruitment and/or retention bonuses for school mental health
professional, and stipends or contract work to develop and maintain a division website that supports
recruitment efforts for these positions.
These year-one funds must be spent by December 31, 2023, so there will be carryover into next
fiscal year and then the award of year 2 of the grant as we continue the 5-year grant duration.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
These budget adjustments will increase the revenue and expenditure budgets in the School Grant
Fund by $151,500 (attachment A).
Recommended Action:
Move approval of the budget adjustments in the School Grant Fund as presented and recommend
that City Council approve the same.
To set up budget for new revenues received in FY 23
Account Code Description
Revenue
Amount
Expenditure
Amount
Grant Fund
32-670-00-00-9-000-6XXXX School Based Mental Health SBMH2-Yr1 84.184H 151,500$
32-670-61-21-2-110-71665 Bonus Payments to Teachers 15,000$
32-670-61-21-3-110-71665 Bonus Payments to Teachers 12,000$
32-670-61-21-4-110-71665 Bonus Payments to Teachers 9,000$
32-670-61-21-2-110-72100 FICA 1,148$
32-670-61-21-3-110-72100 FICA 918$
32-670-61-21-4-110-72100 FICA 689$
32-670-62-62-9-223-71655 Compensation - Stipends for PD 7,896$
32-670-62-62-9-223-72100 FICA 604$
32-670-61-22-2-110-71665 Bonus Payments to Teachers 3,000$
32-670-61-22-2-110-72100 FICA 230$
32-670-61-22-3-110-71665 Bonus Payments to Teachers 3,000$
32-670-61-22-3-110-72100 FICA 230$
32-670-62-62-9-223-71665 Bonus Payments to Teachers 14,000$
32-670-62-62-9-223-72100 FICA 1,071$
32-670-61-31-2-120-71665 Bonus Payments to Teachers 4,000$
32-670-61-31-2-120-72100 FICA 306$
32-670-61-31-3-120-71665 Bonus Payments to Teachers 4,000$
32-670-61-31-3-120-72100 FICA 306$
32-670-62-62-9-214-71665 Bonus Payments to Teachers 5,500$
32-670-62-62-9-214-72100 FICA 421$
32-670-62-62-9-216-71665 Bonus Payments to Teachers 5,500$
32-670-62-62-9-216-72100 FICA 421$
32-670-68-21-9-800-71665 Bonus Payments to Teachers 9,000$
32-670-68-21-9-800-72100 FICA 689$
32-670-62-62-9-223-71665 Bonus Payments to Teachers 4,012$
32-670-62-62-9-223-72100 FICA 307$
32-670-61-10-3-110-71665 Bonus Payments to Teachers 5,000$
32-670-61-10-3-110-72100 FICA 383$
32-670-62-62-9-213-73025 Communications Director Services 5,383$
32-670-62-62-9-212-73035 Consultants 28,470$
32-670-62-62-9-223-75530 Travel - Other 8,000$
32-670-61-21-2-110-75802 Dues 340$
32-670-61-21-3-110-75802 Dues 255$
32-670-61-21-4-110-75802 Dues 425$
151,500$ 151,500$
Salem City Schools
Grant Budget Adjustments 5/9/2023
Attachment A
1
Item #6P
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to appropriate net position for Electric upgrades for
development at the former Valleydale Plant
SUBMITTED BY: Rosemarie B. Jordan
Director of Finance
SUMMARY OF INFORMATION:
Electric infrastructure work is required to accommodate the new development at the former
Valleydale Plant. Overhead lines on 8th Street and Indiana adjacent to the Valleydale
property will be moved and existing lines and services will be rerouted. New service to the
project will be routed underground from poles at the back of the property. The cost of this
work is estimated to be $335,000 in fiscal year 2023 and will continue in fiscal year 2024.
The project will be funded by earnings accumulated in the Electric Fund.
FISCAL IMPACT:
Appropriating net position will allow electric work to proceed on the Valleydale project.
STAFF RECOMMENDATION:
Staff recommends appropriating $335,000 from Electric Fund net position and increasing
the budget in the Valleydale Project Improvements account, 54-054-0018-83905 by
$335,000.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
5/22/2023 54‐054‐0006‐44596 Appropriated from Net Position 335,000 Appropriate net position for Valleydale project per 5/22 action
5/22/2023 54‐054‐0018‐83905 Valleydale Project improvements 335,000 Appropriate net position for Valleydale project per 5/22 action
Item #6Q
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Request to reappropriate Virginia Fire Programs funding
SUBMITTED BY: Rosemarie B. Jordan
Director of Finance
SUMMARY OF INFORMATION:
Each year, the City receives funding from the Virginia Fire Programs Fund, which must be
spent in accordance with state guidelines. If funds are not spent in the fiscal year received,
localities are allowed to carryover these funds. The Salem Fire Department has
accumulated Virginia Fire Programs Funds over previous fiscal years and would like to
utilize these carryover funds to cover $13,000 of the cost of 19 sets of structural firefighting
gear. The total cost of the gear is approximately $66,000 but the remaining amount
needed is available in the Fire Department operating budget.
FISCAL IMPACT:
The $13,000 will allow us to purchase needed equipment that is not included in the current
budget.
STAFF RECOMMENDATION:
Staff recommends appropriating $13,000 from fund balance to account 10-032-3210-
55819 for the purposes stated above.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
5/22/2023 10‐012‐0100‐40200 Designation Of Beginning Fund Balance 13,000 Appropriate Fire Programs funding per 5/22 council action
5/22/2023 10‐032‐3210‐55819 Fire Program Expenditures 13,000 Appropriate Fire Programs funding per 5/22 council action
Item # 6R
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping and physical improvements for Take 5 Oil Change
and Car Wash Express.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control and
landscaping and physical improvements for Take 5 Oil Change and Car Wash Express
located at 830, 816, & 800 Blk. W. Main Street.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $1,650,416.00 for a time frame
for completion set at twelve (12) months.
Item # 6S
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping and physical improvements for Valleydale
Multifamily Community.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control and
landscaping and physical improvements for Valleydale Multifamily Community located at 710
8th Street.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $516,573.50 for a time frame
for completion set at twelve (12) months.
Item # 6T
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider adoption of Resolution 1457 authorizing the City Manager to
execute a support agreement with the City of Salem Economic
Development Authority, as required, to allow the EDA to execute a
bank loan, issue a revenue bond, and use the proceeds of such loan
for economic development incentives by funding a separate loan to
STS Group North American, Inc. This resolution supersedes
Resolution 1448 that was adopted at the April 10, 2023, meeting.
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
This is a housekeeping item to reflect changes to the bank borrowing terms for the EDA loan
included in Support Resolution 1448 adopted by Council on April 10, 2023. The original
proposed loan was based on a fixed interest rate through the term of the loan. The revised
loan terms incorporate a variable rate, including interest only payments for 12 months. At the
12-month mark, the loan converts to a fixed rate for the principal they draw down with semi-
annual interest payments and annual principal payments.
STS Group North American, Inc. will make monthly payments to the EDA based on the
amortization schedule.
COVERING CERTIFICATE FOR RESOLUTION
The undersigned Clerk of Council of the City of Salem, Virginia (the “City”), certifies as
follows:
1. Attached hereto is a true, correct and complete copy of a resolution entitled
“RESOLUTION APPROVING FINANCIAL ASSISTANCE TO THE ECONOMIC
DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA, IN DISCHARGING
ITS GOVERNMENTAL PURPOSES UNDER VIRGINIA LAW, INCLUDING
AUTHORIZING THE CITY MANAGER TO EXECUTE AND DELIVER A SUPPORT
AGREEMENT IN CONNECTION WITH A LOAN TO BE OBTAINED BY SUCH
AUTHORITY TO FUND CERTAIN ECONOMIC DEVELOPMENT INCENTIVES” (the
“Resolution”). The Resolution was adopted at a regular meeting of the Council of the City (the
“Council”) held on May __, 2023, by a majority of all members of the Council by a roll-call vote.
The minutes of such meeting reflect the attendance of the members and their votes on the
Resolution as follows:
Member Attendance
(Present/Absent)
Vote
(Aye/Nay/Abstain)
Renee F. Turk, Mayor
James W. Wallace, III, Vice-Mayor
Byron Randolph “Randy” Foley
Hunter Holliday
William D. Jones
2. The Council meeting at which the Resolution was adopted was held at the time and place
established by the Council for its regular meetings.
3. The Resolution has not been repealed, revoked, rescinded or amended and is in full force
and effect on the date hereof.
WITNESS my signature and the seal of the City of Salem, Virginia, this __ day of
________, 2023.
(SEAL)
Clerk of Council,
City of Salem, Virginia
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 22, 2023:
RESOLUTION NO. 1457
RESOLUTION APPROVING FINANCIAL ASSISTANCE TO
THE ECONOMIC DEVELOPMENT AUTHORITY OF THE
CITY OF SALEM, VIRGINIA, IN DISCHARGING ITS
GOVERNMENTAL PURPOSES UNDER VIRGINIA LAW,
INCLUDING AUTHORIZING THE CITY MANAGER TO
EXECUTE AND DELIVER A SUPPORT AGREEMENT IN
CONNECTION WITH A LOAN TO BE OBTAINED BY
SUCH AUTHORITY TO FUND CERTAIN ECONOMIC
DEVELOPMENT INCENTIVES
WHEREAS, the City of Salem, Virginia (the “City”), has created the Economic
Development Authority of the City of Salem, a political subdivision of the Commonwealth of
Virginia (the “Authority”), pursuant to the provisions of the Industrial Development and Revenue
Bond Act (the “Act”), Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the “Virginia
Code”), and has empowered the Authority with all of the public and corporate powers set forth in
the Act, including, among other things, the power to enter into financing arrangements by which
(a) the Authority may accept contributions, grants and other financial assistance from any political
subdivision of the Commonwealth of Virginia, including the City, and (b) the Authority may make
grants and loans to any business in furtherance of the purposes of promoting economic
development;
WHEREAS, pursuant to the provisions of Section 15.2-953 of the Virginia Code, the City
is authorized to make gifts, donations and appropriations of money to the Authority for the
purposes of promoting economic development;
WHEREAS, representatives of the Authority have described the proposed efforts by STS
Group North America, Inc., a global supplier of interior and exterior parts for commercial and
personal vehicles (the “Company”), to establish its North American headquarters and
manufacturing operations in the former General Electric Building within the City (the “Project”),
and the significant benefits to the City and its residents to be derived from inducing the Company
to undertake the Project, including creating new jobs and capital investment in the City;
WHEREAS, the Authority has proposed to provide certain economic development
incentives to the Company pursuant to the terms of a performance agreement as an inducement for
the Company’s agreeing to undertake the Project;
WHEREAS, the Authority has proposed to obtain a loan from a banking entity, to issue a
revenue bond (as further described herein, the “Bond”) as evidence of its repayment obligations
2
under such loan, and to use the proceeds of such loan as part of such economic development
incentives by funding a separate loan to the Company in connection with the Project;
WHEREAS, the Authority expects to pledge loan repayments from the Company as
revenues to be used by the Authority to pay scheduled debt service due on the Bond and other
related amounts due to the lender;
WHEREAS, to provide further security for the Bond, the Authority has requested the City
to provide financial assistance to the Authority pursuant to the terms of a Support Agreement (the
“Support Agreement”), by which the Council of the City (the “Council”), subject to appropriation,
would undertake to authorize payments to or for the credit of the Authority in amounts that, to the
extent of any deficiencies in loan repayments from the Company, will enable the Authority to pay
scheduled debt service due on the Bond and other related amounts due to the lender; and
WHEREAS, there has been made available at this meeting a proposed form of the Support
Agreement;
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA:
1. It is hereby found and determined that, by providing financial assistance to the Authority
in support of its efforts to promote economic development within the City (including the
Authority’s intention to obtain a loan and use the proceeds thereof to provide incentives to the
Company as an inducement for the Company’s agreement to undertake the Project), the City will
(a) support the creation of new jobs and investment in the City, which are valid public purposes
and animate the City’s decision to provide such assistance, (b) serve the public interest of the City
and its residents, and (c) further the purposes for which the City created the Authority and for
which the City is authorized under applicable Virginia law to promote.
2. The Council hereby states its support for the following financing plan to be undertaken by
the Authority. The Authority shall obtain a loan from Ridge View Bank (the “Bank”), issue and
deliver the Bond to the Bank, and agree to repay the loan evidenced thereby pursuant to the terms
of a loan agreement (the “Loan Agreement”). The Loan Agreement shall provide for a loan from
the Bank to the Authority (a) in a principal amount equal to the aggregate amount of principal
advances made thereunder up to $16,600,000, (b) with a final maturity date no later than December
31, 2034, (c) bearing interest (i) during the initial interest only period at a variable rate equal to the
Bank’s prime rate less 1.00%, and (ii) during the succeeding 10-year period at a fixed rate equal
to the Bank’s prime rate less 1.00% determined as of a particular date, subject in both cases to a
floor rate of 6.25% per year and as otherwise calculated pursuant to the terms of the Loan
Agreement, and (d) subject to prepayment, in whole or in part, at a redemption price equal to 100%
of the principal to be redeemed plus interest accrued and unpaid to the date of redemption. The
City shall enter into a Support Agreement by which the Council, subject to appropriation,
undertakes to authorize payments to or for the credit of the Authority in amounts that will allow
the Authority, to the extent loan repayments from the Company to the Authority are insufficient,
to pay scheduled debt service due on the Bond and related amounts owed by the Authority under
the Loan Agreement. The payments by the City under the Support Agreement may be assigned
by the Authority to the Bank. The above-described financing plan may contain such additional
requirements and provisions as the City Manager (which term for purposes of this Resolution shall
3
include the Assistant City Manager) may approve and determine, in collaboration with the
appropriate officers of the Authority, to be in the best interests of the City and the Authority.
3. In consideration of the Authority’s undertakings with respect to the Bond, the City
Manager is hereby authorized and directed to execute and deliver the Support Agreement. The
Support Agreement shall be in substantially the form made available at this meeting, which is
hereby approved, with such completions, omissions, insertions or changes not inconsistent with
this Resolution as may be approved by the City Manager, whose approval shall be evidenced
conclusively by the execution and delivery thereof.
4. In accordance with the terms of the Support Agreement, the Council hereby undertakes a
non-binding commitment to appropriate to the Authority in each fiscal year such amounts as are
necessary to pay up to the full amount of scheduled debt service due on the Bond and related
amounts owed by the Authority under the Loan Agreement, to the fullest degree and in such
manner as is consistent with the Constitution and laws of the Commonwealth of Virginia. The
Council, while recognizing that it is not empowered to make any binding commitment to make
such appropriations in future fiscal years, hereby states its intent to make such appropriations in
future fiscal years, and hereby recommends that future Councils do likewise during the term of the
Support Agreement.
5. All other actions of City officers in conformity with the purposes and intent of this
Resolution and in furtherance of the plan of financing are hereby ratified, approved, and confirmed.
City officers are hereby authorized and directed to execute and deliver all certificates and
instruments and to take all such further action as may be considered necessary or desirab le in
connection with the completion of the plan of financing.
6. The prior resolution of this same name adopted on April 10, 2023, is hereby repealed. All
other resolutions or parts of resolutions in conflict herewith are also repealed.
7. This Resolution shall take effect immediately.
SUPPORT AGREEMENT
THIS SUPPORT AGREEMENT made as of May ______, 2023, between the CITY
OF SALEM, VIRGINIA (the “City”), a Virginia municipal corporation and a political
subdivision of the Commonwealth of Virginia, and the ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF SALEM, VIRGINIA (the “Authority”), a political
subdivision of the Commonwealth of Virginia;
WITNESSETH:
WHEREAS, the City has created the Authority pursuant to the provisions of the
Industrial Development and Revenue Bond Act (the “Act”), Chapter 49, Title 15.2, Code of
Virginia of 1950, as amended (the “Virginia Code”), and has empowered the Authority with all
of the public and corporate powers set forth in the Act, including, among other things, the power
to enter into financing arrangements by which (a) the Authority may accept contributions, grants
and other financial assistance from any political subdivision of the Commonwealth of Virginia,
including the City, and (b) the Authority may make grants and loans to any business in
furtherance of the purposes of promoting economic development;
WHEREAS, pursuant to the provisions of Section 15.2-953 of the Virginia Code, the
City is authorized to make gifts, donations and appropriations of money to the Authority for the
purposes of promoting economic development;
WHEREAS, STS Group North America, Inc., a global supplier of interior and exterior
parts for commercial and personal vehicles (the “Company”), has proposed to establish its North
American headquarters and manufacturing operations in the former General Electric Building
within the City (the “Project”), which is expected to create new jobs and capital investment in
the City;
WHEREAS, the Authority has proposed to provide certain economic development
incentives to the Company pursuant to the terms of a performance agreement as an inducement
for the Company’s agreeing to undertake the Project;
WHEREAS, the Authority has proposed to obtain a loan in a principal amount equal to
the aggregate amount of principal advances made thereunder up to $16,600,000 from a banking
or other financial entity, to issue a revenue bond (the “Bond”) in a like principal amount as
evidence of its repayment obligations under such loan, and to use the proceeds of such loan as
part of such economic development incentives by funding a separate loan to the Company in
connection with the Project;
WHEREAS, the Authority is expected to use the loan repayments from the Company to
pay debt service due on the Bond and other related amounts due to the lender;
WHEREAS, the Authority has requested the Council of the City (the “Council”) to
provide financial assistance to the Authority in the form of a non-binding undertaking of the
Council to consider certain appropriations to the Authority in connection with payments due
from the Authority on the Bond and related loan agreement (the “Loan Agreement”); and
2
WHEREAS, by resolution adopted on May ___, 2023, the Council agreed to provide
financial assistance to the Authority in support of its efforts to promote economic development
within the City (including the Authority’s intention to obtain a loan and use the proceeds thereof
to provide incentives to the Company as an inducement for the Company’s agreement to
undertake the Project), and determined that by doing so the City would be (a) supporting the
creation of new jobs and investment in the City, which are valid public purposes and animated
the City’s decision to provide such assistance, (b) serving the public interest of the City and its
residents, and (c) furthering the purposes for which the City created the Authority and for which
the City is authorized under applicable Virginia law to promote;
NOW, THEREFORE, for and in consideration of the foregoing and of the mutual
covenants herein set forth, the parties hereto agree as follows:
1. The Authority agrees to issue the Bond (the form of which is attached hereto as
Schedule A) pursuant to the terms of the Loan Agreement and use the proceeds thereof to
finance economic development incentives in connection with the Project.
2. If at any time during a City fiscal year, the Authority is required to make a
payment under the Loan Agreement that exceeds the amount of loan repayments received by the
Authority in such fiscal year from the Company, the Chair of the Authority shall notify the City
Manager of the amount of the insufficiency and shall request a supplemental appropriation from
the Council in an amount necessary to allow the Authority to make such payment. Upon receipt
of a request from the Chair of the Authority pursuant to this paragraph 2, the City Manager shall
promptly present such request to the Council, and the Council shall consider such request, at its
next regularly scheduled meeting at which it is possible to satisfy any applicable notification
requirement. Promptly after such meeting, the City Manager shall notify the Authority whether
the amount so requested was appropriated. Payment of such appropriation shall be subject to the
provisions of paragraph 4. If the Council shall fail to make any such appropriation, the Authority
shall request the City Manager to include such amount as a line-item appropriation to the
Authority in the City Manager’s budget submission for the City’s next fiscal year.
3. Notwithstanding anything in this Agreement to the contrary, no amounts
appropriated by the Council pursuant to this Agreement shall be paid to or for the benefit of the
Authority to the extent the Authority has received in such fiscal year loan repayments from the
Company in amounts sufficient to enable the Authority to pay scheduled debt service due on the
Bond or any other payments then due from the Authority under the Loan Agreement. The
Authority agrees to provide such financial information as may be requested from time to time by
the City Manager or the City’s Director of Finance in order to establish the amount of loan
repayments actually received by the Authority from the Company.
4. The Council hereby undertakes a non-binding obligation to appropriate to the
Authority in each fiscal year the amounts referenced in paragraph 2 above, to the fullest degree
and in such manner as is consistent with the Constitution and laws of the Commonwealth of
Virginia. The Council, while recognizing that it is not empowered to make any binding
commitment to make such appropriations in future fiscal years, hereby states its intent to make
such appropriations in future fiscal years, and hereby recommends that future Councils do
likewise during the term of this Agreement.
3
5. NOTHING HEREIN CONTAINED IS OR SHALL BE DEEMED TO BE A
LENDING OF THE CREDIT OF THE CITY TO THE AUTHORITY, THE HOLDER OF THE
BOND, OR ANY OTHER PERSON; AND NOTHING HEREIN CONTAINED IS OR SHALL
BE DEEMED TO BE A PLEDGE OF THE FAITH AND CREDIT OR THE TAXING POWER
OF THE CITY. NOTHING HEREIN CONTAINED SHALL BIND OR OBLIGATE THE
COUNCIL TO APPROPRIATE FUNDS TO THE AUTHORITY FOR THE PURPOSES
DESCRIBED HEREIN.
6. The Council acknowledges that it is entering into this Agreement on behalf of the
City in support of the Authority’s provision of economic development incentives to the
Company in connection with the Project. The Council acknowledges that the Project provides
significant benefits to the City and its residents and promotes the overall economic development
of the City by creating new jobs and capital investment in the City.
7. Any notices or requests required to be given hereunder shall be deemed given if
sent by registered or certified mail, postage prepaid, addressed (a) if to the Authority, to City
Hall, 114 North Broad Street, Salem, VA 24153 (Attention: Chair); and (b) if to the City, to City
Hall, 114 North Broad Street, Salem, VA 24153 (Attention: City Manager), with a copy to the
City Attorney at the same address. Any party may designate any other address for receiving
notices and requests by giving written notice to the other parties under this Agreement.
8. This Agreement shall be governed by the laws of the Commonwealth of Virginia.
9. If any clause, provision or section of this Agreement shall be held illegal or
invalid by any court, the illegality or invalidity of such clause, provision or section shall not
affect the remainder of this Agreement which shall be construed and enforced as if such illegal or
invalid clause, provision or section had not been contained in this Agreement.
10. This Agreement shall remain in full force and effect until the Bond has been paid
in full.
11. All capitalized terms used herein and not otherwise defined shall have the
meanings ascribed thereto in the Loan Agreement.
12. This Agreement may be executed in several counterparts each of which shall be
an original and all of which together shall constitute but one and the same instrument.
[Signature Page to Support Agreement]
IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be
executed in their respective names as of the date first above written.
CITY OF SALEM, VIRGINIA
By_______________________________________
City Manager
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF SALEM, VIRGINIA
By_______________________________________
Chair
Schedule A
Form of Bond
[final form to be attached]
Item # 6U
Date: 5/22/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: May 22, 2023
AGENDA ITEM: Consider adoption of ordinance amending Section 82-43, Article
II, Chapter 82 of the Code of the City of Salem pertaining to Tax
Relief for the Elderly and Disabled.
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
This change would raise the income limit from $50,000 to $65,000 and asset limit from
$100,000 to $185,000 for eligibility to participate in the City’s tax relief for the elderly and
disabled program. The limits have not been adjusted previously since 2001.
FISCAL IMPACT:
The overall impact is dependent on the number of eligible citizens that may apply and their
individual real estate tax valuation changes. There is no fiscal impact for FY24 as this would
be the baseline year for new participants. The impact would happen in FY25 but is projected
to be less than $15,000 based on modeling hypothetical future participation and real estate
valuation changes.
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 82, ARTICLE II,
SECTION 82-43, PERTAINING TO TAX RELIEF FOR THE ELDERLY AND DISABLED
REQUIREMENTS FOR EXEMPTION.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that
Section 82-43, Article II, Chapter 82, of The Code of the City of Salem, Virginia, be amended,
revised, and reordained to read as follows:
CHAPTER 82
TAXATION
Article II. Tax Relief for the Elderly and Disabled
Section 82-43. Requirements for exemption.
Exemption under this article shall be granted to persons subject to the following
provisions:
(1) The title to the property for which exemption is claimed is held, or
partially held, on January 1 of the taxable year by the person claiming
exemption.
(2) The head of the household occupying the dwelling and owning title, or
partial title, thereto is 65 years or older on December 31 of the year
immediately preceding the taxable year.
(3) The gross combined income of the owner(s) during the year immediately
preceding the taxable year shall be determined by the commissioner of the
revenue in an amount not to exceed $50,000.00 $65,000. Gross combined
income shall include all income from all sources of the owner(s) and of
the owner's relatives living in the dwelling for which exemption is
claimed; except, that the first $6,500.00 of income of each relative, other
than the spouse, of the owner or owners, who is living in the dwelling
shall not be included in such total.
(4) The total combined financial worth of the owner(s) as of December 31 of
the year immediately preceding the taxable year shall be determined by
the commissioner of the revenue in an amount not to exceed $100,000.00
$185,000. Total financial worth shall include the value of all assets,
including equitable interest, of the owners and the spouse of any owner
but shall exclude the fair market value of the dwelling and the land upon
which it is situated, not exceeding one acre, for which exemption is
claimed.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be
and the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Renée Ferris Turk –
Passed:
Effective:
/s/ Renée Ferris Turk___________
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia