HomeMy WebLinkAbout5/8/2023 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, May 8, 2023, 6:30 P M
Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion I tems
Follow up on requests/comments at previous meetings.
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing component at the same meeting.
B.Minutes
C onsider acceptance of the April 24, 2023, Work Session and Regular Meeting minutes and
the April 25, 2023, Budget Work Session minutes.
5.Old Business
A.Amendment to the Zoning Ordinance
C onsider ordinance on second reading for the requests of Patane, LLP and Walter S. Kearns,
J r. and Laurel P. Kearns, property owners, for rezoning the properties located at 1640 Roanoke
Boulevard (Tax Map # 222-2-6) and 1630 Roanoke Boulevard (Tax Map # 222-2-5) from RB
Residential Business District to LM Light Manufacturing District. (Approved on first reading
at the April 24, 2023, meeting.)
6.New Business
A.B oards and Commissions
C onsider appointments to various boards and commissions.
7.Adjournment
Item #4B
Date: 5/08/2023
City Council Meeting
MINUTES
Monday, April 24, 2023, 6:30 PM Work Session 5:30 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
AMENDED AGENDA
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on April 24, 2023, at 5:30 p.m., there being present the following
members of said Council to wit: Renée Ferris Turk, Mayor; James W.
Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William
D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presidin g;
together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City
Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance;
Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy
Clerk of Council; Dr. Curtis Hicks, Superintendent of Salem City Schools;
Mandy Hall, Chief Financial Officer for Salem City Schools; and David
Preston, Chairman of Salem City School Board; and the following business
was transacted;
Mayor Turk reported that this date, place, and time had been set in order
for the Council to hold a work session; and
2. New Business
A. Discussion Items
1) Discussion of Salem City School Division Budget -
Superintendent Dr. Curtis Hicks, Salem School Board Chairman
David Preston, Chief Financial Officer Mandy Hall
2) Follow-up on requests/comments at previous meetings
Dr. Hicks shared information about changes being made with scheduling and
programming in the Salem City School Division for Council's information. He
noted two grants that would enable the schools to offer mental health
counseling. Dr. Hicks shared Capital Improvement Projects updates and
presented highlights of the 2023-2024 Salem City School's Budget. Discussion
was held and questions answered. The Schools are requesting $1.1 million
from Council to help fund raises in salaries for the coming year.
Item #4B
Date: 5/08/2023
Mayor Turk noted that staff is continuing to research the citizen request for a
property tax freeze upon reaching the age of 80 as well as the request for a flat
fee or higher base level on Salem Business Tax for Real Estate agents. Staff
was requested to provide demographics on elderly currentl y receiving property
tax relief.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at 6:22 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called
to order at 6:30 p.m., there being present the following members to wit:
Renée Ferris Turk, Mayor; James W. Wallace, III, Vice -Mayor;
Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter
Holliday; with Renée Ferris Turk, Mayor, presiding together with James E.
Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk
of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman,
Director of Community Development; Mike Stevens, Director of
Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not
already having a public hearing component at the same meeting.
No citizens signed up to speak this evening.
B. Minutes
Consider acceptance of the April 10, 2023, Regular Meeting minutes.
The minutes were accepted as written.
C. Financial Report
Consider acceptance of the Statement of Revenues and Expenditures for the
nine months ending March 2023.
The financial reports were received.
5. Old Business
There was no old business this evening.
6. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing and consider ordinance on first reading for the requests
of Patane, LLP and Walter S. Kearns, Jr. and Laurel P. Kearns, property
owners, for rezoning the properties located at 1640 Roanoke Boulevard (Tax
Map # 222-2-6) and 1630 Roanoke Boulevard (Tax Map # 222-2-5) from RB
Residential Business District to LM Light Manufacturing District.
(Advertised in the April 6 and 13, 2023, issues of the Salem Times-Register.)
(Planning Commission recommended approval see page 4 of the April 12,
2023, minutes) STAFF REPORT
Mr. Van Allman notes that this is the property that is across from the
Mason Creek Trail parking area and that the petitioner was in attendance
this evening with their representative.
Mayor Turk opened the public hearing.
Barney Horrell, Brushy Mountain Engineering, 3553 Carvins Cove Road,
came forward to speak on behalf of the petitioner s. He noted that this was
the property that was the former GE Credit Union right across from the
GE building. The current business in this location is HPSRX. They sell
pharmaceuticals and medical supplies. Business is very good, and they
currently are warehousing some of their stores offsite in the City of
Roanoke. The goal is to move all of this closer to their existing business.
The proposed site plan is to remove the existing house/business and build
a warehouse to support the business next to it. He not ed that one of the
questions that was posed at Planning Commission was how much traffic
would be generated there. The current operation has four to five box
trucks that come in and out to deliver to the existing business. This will be
consistent with once the warehouse is there and one semi delivery per
week. He also stated that there would be a truck dock.
Mr. Holliday asked to clarify the size of the structure. Mr. Horrell
responded that they were very limited by the space that was there, and that
the size of the structure would be 50 by 115, or 5750 square feet. He shared
that the building would be dressed up and not just a metal building due to
Item #4B
Date: 5/08/2023
the number of requirements for the materials. He indicated that there would
be some brick on facade, landscaping, and
fencing as required.
Mr. Wallace inquired about fencing. Mr. Horrell responded that the fencing
did not show up on the architectural renderings but that it was required that
there be fencing or a landscape buffer between them and the residences
behind them and that this would be worked out with staff during the site plan
review process as current zoning required some type of screening there. He
confirmed that this would be on the back side.
Mr. Van Allman commented that this was something that wo uld
differentiate between different zoning classifications.
Mayor Turk closed the public hearing.
William Jones motioned to adopt ordinance on first reading for the requests
of Patane, LLP and Walter S. Kearns, Jr. and Laurel P. Kearns, property
owners, for rezoning the properties located at 1640 Roanoke Boulevard
(Tax Map # 222-2-6) and 1630 Roanoke Boulevard (Tax Map # 222-2-5)
from RB Residential Business District to LM Light Manufacturing District.
H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
B. Salem High School Forensics Team
Consider the adoption of Resolution 1449 honoring the Salem High
School Forensics Team for winning the Virginia High School
League State Championship.
Mayor Turk welcomed Mr. Smithers on behalf of Coach Mark
Ingerson and members of the Salem High School Forensics Team and
asked them to come forward.
Mr. Smithers expressed Coach Ingerson's regrets for not being able to attend
this evening. He also expressed his appreciation for the City of Salem's
support to the Forensics Team and noted the hard work and time that these
students have put into their endeavors. Mr. Smithers spoke of Mr. Ingers on's
impressive record of success. This year the team tied the Virginia High
School League's record for most consecutive state championships in any
Item #4B
Date: 5/08/2023
activity in the state of Virginia with seventeen straight state championships.
He expressed appreciation to Council for honoring the team.
Mayor Turk read Resolution 1449 for those present. City Council
expressed congratulations and pictures were taken of the team and Council
by Mike Stevens.
The team members were each presented with a copy of the resolution a nd
a Salem City Championship pin.
James Wallace motioned to adopt Resolution 1449 honoring the Salem
High School Forensics Team for winning the Virginia High School League
State Championship. H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
C. Salem High School Indoor Track
Consider the adoption of Resolution 1450 honoring members of the
Salem High School Indoor Track Team for winning Virginia High
School League State Championships in Indoor events.
Mayor Turk called members of the Salem High School Indoor Track
Team and coaches forward as she read Resolution 1450 for those in
attendance.
Members of Council congratulated the athletes for their accomplishments
and pictures were made of the team members and Council after they were
presented with a copy of the Resolution and a Salem Championship pin.
Mayor Turk expressed pride in all of these students and appreciation to
their parents and coaches.
William Jones motioned to adopt Resolution 1450 honoring members of
the Salem High School Indoor Track Team for winning Virginia High
School League State Championships in Indoor events. Randy Foley
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
Item #4B
Date: 5/08/2023
D. Presentation of Salem School Division Budget
Receive presentation from the Chairman of the Salem School Board
regarding the 2023-2024 budget pursuant to Section 8.5 of the 1968
Charter of the City of Salem, as amended.
Mayor Turk noted that the material had been presented to Council in the
Work Session this evening and that they had been able to have discussion
and have any questions answered.
Mr. David Preston, 1511 Ashley Drive, Chairman of the Salem City School
Board, on behalf of the Salem City School Board, thanked Council and City
Administration for the polite, collaborative, and productive manner in which
the City and the Schools serve the community in difficult times. He noted
that we have identified opportunities during the challenges and continued
to improve as organizations.
Mr. Preston presented the 2024 Fiscal Year proposed budget consisting of
the School Fund Budget of $50,793,616; the Grant Fun d Budget of
$3,858,581; and the Cafeteria Fund Budget in the amount of $2,285,696 for
a total budget of $56,937,893. This budget was unanimously approved by
the School Board on March 28, 2023. The Fiscal Year 2024 budget is
$1,676,682 or 3% above the current year's adopted budget of $55,261,211.
This is primarily due to an increase in state revenue to assist in providing
raises for all employees. It is anticipated that the General Assembly will
revise revenues for school divisions in the coming weeks
or months to provide budgets that will support compensation increases as
well as funding for division needs. He noted that the current needs-based
budget includes a request for an increase in the local appropriation of
$1,098,230 when compared to the Fiscal Year 2023 adopted budget. Mr.
Preston pointed out changes in the demographics of the school division, that
it will require additional efforts and resources to adequately meet the needs,
and he appealed to Council for continued financial support. He outlined
specific budget highlights and charts that were included as attachments in
the budget for reference purposes. On behalf of the
Salem City School Board, the students, and employees Mr. Preston thanked
Council for the financial support and the value placed on the education of
our youth. He also thanked Ms. Hall, Ms. Jordan, Dr. Hicks, and the school
division employees for their collaboration and work with the Board to
develop this budget and for their stewardship of the federal, state, and local
Item #4B
Date: 5/08/2023
appropriations that support the schools. By law, a balanced budget must be
presented to Council by May 1. He opened the floor to any questions.
Mr. Jones thanked Dr. Hicks, Ms. Hall, and everyone for all of the time
they put into this budget and how important e ducation is to the people of
Salem. He noted that the recognitions this evening were examples of the
results of this.
Council members expressed appreciation to the School Board for their
service to the community.
Mayor Turk noted that no action was necessary on this item this evening
as it was just a presentation.
E. STS/APG Performance Agreement
Consider request authorizing the City Manager to finalize and execute a
performance agreement between STS Group North America, Inc., the
City of Salem, and the Economic Development Authority of the City of
Salem subject to approval of form by the City Manager and City
Attorney.
Mayor Turk noted that this item is d ealing with the information in the
Performance Agreement for working with the group that will be coming into
the GE facility location and it will be worked on by the Economic
Development Authority.
Randy Foley motioned to authorize the City Manager to finalize and
execute performance agreement between STS Group North America, Inc.,
the City of Salem, and the Economic Development Authority of the City
of Salem subject to approval of form by the City Manager and City
Attorney. Hunter Holliday seconded the motion.
Mr. Wallace offered amendment to the motion specific to page 3 of the
Performance Agreement, Performance Commitments, section "e" be
amended to read "the company's North American area headquarters shall be
located within the corporate limits of the City."
Mr. Foley asked to clarify the language that needed to be used to
amend the motion.
Item #4B
Date: 5/08/2023
James Wallace submitted amended motion to authorize the City Manager to
finalize and execute performance agreement between STS Group North
America, Inc., the City of Salem, and the Economic Development Authority
of the City of Salem subject to approval of form by the City Manager and
City Attorney. Randy Foley seconded the motion.
Aye: Foley, Holliday, Jones, Turk, Wallace
F. Boards and Commissions
Consider appointment to a board or commission. - SUPPLEMENTAL ITEM
Mr. Light requested that, if Council was amenable, Item 6F
Boards and Commissions be added to the agenda.
Mayor Turk motioned to amend the agenda by adding Item 6F Boards and
Commissions this evening. Randy Foley seconded the motion.
Aye: Foley, Holliday, Jones, Turk, Wallace
Randy Foley motioned to appoint Rob Light to the Roanoke Valley
Resource Authority for the remainder of a four-year term ending December
31, 2023. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
7. Closed Session
A. Closed Session
Hold a closed session in accordance with Section 2.2-3711 A (3) of
the 1950 Code of Virginia, as amended, for a discussion or
consideration of the acquisition of real property for a public purpose,
or of the disposition of publicly held real property, where discussion
in an open meeting would adversely affect the bargaining position or
negotiation strategy of the public body. Specifically, the acquisition of
real property.
Jim Wallace motioned that, in accordance with Sections 2.2-3711 A (1)
and (3) of the 1950 Code of Virginia, as amended, Council hereby
convenes to closed session at 7:11 p.m. for the purpose of discussing the
following specific matters:
Item #4B
Date: 5/08/2023
(1)A discussion or consideration of the acquisition of real property for a
public purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining
position or negotiation strategy of the public body. Specifically, the
acquisition of real property.
(2) a personnel matter
Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
Mayor Turk noted that no action will be taken this evening.
James Wallace motioned to reconvene at 8:00 p.m. in accordance with
Section 2.2-3712 D. of the Code of Virginia, 1950 as amended to date,
Council certifies that in closed session only items lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act
and only such items identified in the motion by which the closed session was
convened were heard, discussed, or considered by the Council. Randy Foley
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
8. Adjournment
The meeting was adjourned at 8:00 p.m.
UNAPPROVED
CITY COUNCIL WORK SESSION
April 25, 2023
A work session of the Council of the City of Salem, Virginia, was held in the Parlor B,
Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on April 25, 2023, at 2:30
p.m., there being present the following members of said Council, to wit: Renée Ferris Turk,
Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley,
William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding;
together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and
Clerk of Council; Rosie Jordan, Director of Finance; Tammy Todd, Assistant Director of
Finance; and Crystal Williams, Assistant to the City Manager; and the following business
was transacted:
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a budget work session; and
WHEREAS, a discussion was held regarding the FY 2023-2024 budget; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 6:35 p.m.
Item #5A
Date: 5/08/2023
AT A REGULAR MEETING OF CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
AGENDA ITEM: Amendment to the Zoning Ordinance
Consider ordinance on second reading for the requests of Patane, LLP and Walter
S. Kearns, Jr. and Laurel P. Kearns, property owners, for rezoning the properties
located at 1640 Roanoke Boulevard (Tax Map # 222-2-6) and 1630 Roanoke
Boulevard (Tax Map # 222-2-5) from RB Residential Business District to LM Light
Manufacturing District. (Approved on first reading at the April 24, 2023,
meeting.)
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RB Residential Business
Land Use Plan Designation: Commercial
Existing Use: Warehousing and Distribution
Proposed Use: Warehousing and Distribution
The subject properties (1640 and 1630 Roanoke Boulevard) combine to form a 1.053 acre tract of land
which currently sit within the RB Residential Business designation. These parcels are currently occupied
by a house and garage (1630 Roanoke Boulevard), and an office building with a parking lot (1640
Roanoke Boulevard).
HPSRx, the business located at the subject properties, is a small specialty distributor in the Women’s
Reproductive Healthcare industry. Previously approved to engage in warehousing and distribution in
its current location, the applicant is now seeking to rezone the properties from RB Residential Business
to LM Light Manufacturing in order to expand the scale of their business. If approved, the applicant
intends to remove the existing house and garage located at 1630 Roanoke Boulevard and install a new
5,750 square foot warehouse. This new warehouse is expected to receive deliveries from one semi-
truck per week. There will also be approximately five pickup/drop-offs by Fed EX or UPS local parcel
trucks per weekday, with the business remaining closed on weekends. The property line separating
1630 and 1640 Roanoke Boulevard would be vacated, and the details of the plan would be navigated
during the site plan review process.
The Future Land Use Map (FLUM) identifies this area as commercial which is not necessarily consistent
with the proposed utilization of the property; however, the subject properties would simply be
expanding the scale of their operations (not changing their use) and are currently located adjacent to
HM Heavy Manufacturing parcels across Eaton Road and Roanoke Boulevard.
REQUIREMENTS:
The proposal meets the requirements of Section 106-218.3. Site development regulations for LM.
OPTIONS:
1. Recommend approval of the request.
2. Recommend denial of the request.
BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING, PLLCPLLCPLLCPLLC
3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road
Salem, VA 24153Salem, VA 24153Salem, VA 24153Salem, VA 24153
(540) 526(540) 526(540) 526(540) 526----6800680068006800
www.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.com
DATE: February 22, 2023
TO: City of Salem – Planning Commission
ATTN: Executive Secretary
21 S. Bruffey Street
Salem, VA 24153
RE: HPS RX Rezoning Request
Tax IDs: 222-2-5 & 222-2-6
With this letter the Owners of the properties listed above do hereby request that the City approve a
Rezoning of both parcels to allow for the continued operation and growth of HPS RX. HPS RX
currently operates a pharmaceutical company on parcel 222-2-6 (1640 Roanoke Blvd) and plans to
acquire parcel 222-2-5 (1630 Roanoke Blvd) which was previously Just Financial Planning, Inc.
These parcels will be combined into a single lot and a new distribution warehouse will be constructed
as shown on the attached concept plan. The current zoning of both parcels is RB (Residential
Business) and both are requesting to become LM (Light Manufacturing). The adjoining property to the
northwest is zoned HBD (Highway Business) and the houses to the southwest are zoned RSF
(Residential Single Family). The golf driving range to the southeast and the GE property across
Roanoke Blvd are zoned HM (Heavy Manufacturing). LM zoning is the most appropriate zoning
classification for both the continued office use and the planned distribution warehousing.
Thank you for your consideration.
This request made on behalf of the Owners: Patane LLP Walter & Laurel Kearns
ATTN: Bob Patane ATTN: Walt Kearns
4301 Fox Chase Ct 443 Windward Dr SW
Roanoke, VA 24018 Roanoke, VA 24018
Respectfully Submitted,
Barney Horrell
Virginia Professional Engineer # 44654
Brushy Mountain Engineering, PLLC
Tax Parcel 222-2-5 (1630 Roanoke Blvd)
BEGINNING at an iron pipe on the west side of Roanoke Boulevard, said pipe being situated S. 50° 02’ E.
325 feet from the intersection of the south line of a 30-foot wide street lying south of and adjoining
Fairfield Subdivision, with the west line of Roanoke Boulevard; thence leaving the west side of Roanoke
Boulevard and with the line between Lots 5 and 6, S. 39° 58’ W. 150 feet to an iron pipe; thence S. 50°
02 E. 65 feet to an iron pipe; thence with the line between Lots 6 and 7, N. 39° 58’ E. 150 feet to an iron
pipe on the west side of Roanoke Boulevard, N. 50° 02’ W. 65 feet to the place of BEGINNING, and being
known as Lot 6, according to the Map of C.R. Peters, subdivision of Lots 23, 24, and 25 of Fairfield Map,
which said Peters map is recorded in the Clerk’s Office, Circuit Court, Roanoke County, Virginia, in Deed
Book 337, Page 344.
Tax Parcel 222-2-6 (1640 Roanoke Blvd)
BEGINNING at on the west side of Roanoke Boulevard at the intersection with the north line of the
30-foot wide street known as Easton Road; thence following the north right-of-way line of Easton Road
S. 56° 20’ W. a distance of 230.54 feet; thence leaving the north side of Easton Road N. 50° 02 W. a
distance of 131.46 feet to a point on the line of Lot 14 of the C.R. Peters Resubdivision of Fairfield
Addition; thence with the lines of Lot 14 and Lot 6 N. 39° 58’ E. a distance of 221.10 feet to the west side
of Roanoke Boulevard, thence following the west right-of-way of Roanoke Boulevard S. 50° 02’ E. a
distance of 195.00 feet to the place of BEGINNING, and being known as New Lot 8A, containing 0.8288
acres, as shown on consolidation plat for Roanoke General Electric Employees Federal Credit Union,
dated October 29, 1987, by T.P. Parker & Son, Engineers & Surveyors, LTD, recorded in the Clerk’s Office
of the Circuit Court of the City of Salem, Virginia in Deed Book 135, Page 91.
Planning Commission Meeting
MINUTES
Wednesday, April 12, 2023, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad
Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held
in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem,
Virginia, at 6:00 p.m. on April 12, 2023; there being the members of said
Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid Garst,
Jackson Beamer, and Neil L. Conner; together with William L. Simpson, Jr., Assistant
Director of Community Development; Mary Ellen Wines, Planning & Zoning
Administrator; Maxwell Dillon, Planner; and Jim H. Guynn, Jr., City Attorney; and the
following business was transacted: Chair Daulton called the meeting to order at 6:13
p.m. and reported that this date, place and time had been set for the Commission to
hold a work session.
2. New Business
A. Discussion of items on the April agenda
1. Old Virginia Brick sign
2. 1630 & 1640 Roanoke Blvd
A discussion was held regarding the items on the April agenda.
B. Introduction of items on the May agenda
1. Salem Montessori School
A discussion was held regarding an item on the May agenda.
3. Adjournment
Chair Daulton inquired if there were any other items for discussion and hearing
none, adjourned the work session at 6:53 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
held after due and proper notice in the Council Chambers, City Hall, 114 North
Broad Street, Salem, Virginia, at 7:00 p.m., on April 12, 2023. Notice of such
hearing was published in the March 30 and April 6, 2023, issues of the "Salem
Times Register," a newspaper published and having general circulation in the City
of Salem. All adjacent property owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Jim H. Guynn,
Jr., City Attorney; James E. Taliaferro, II, City Manager and Executive Secretary, ex
officio member of said Commission, to wit; William L. Simpson, Jr., Assistant
Director of Community Development; Mary Ellen Wines, Planning & Zoning
Administrator; and Maxwell Dillon, Planner, and the following business was
transacted:
A. Pledge of Allegiance
2. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the March 15, 2023, work session
and regular meeting.
Neil Conner motioned Motion. Jackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
3. New Business
A. Landmark Sign
Hold public hearing to consider the request of OVB Investments LLC, property
owner, to designate the Old Virginia Brick sign located at 2500 West Main
Street, Tax Map # 175-2-3, as a landmark sign.
Staff noted the following:
According to the City of Salem code, “Signs that do not advertise an existing bona
fide business, service or product manufactured on a premises, but which may be of
significant civic, historic, architectural, or cultural interest may be declared a
landmark sign.” The following are requirements for a landmark sign:
1. An application shall be made to the planning commission.
2. Applicants shall provide at the time of application, a written history of the
existing sign, noting any and all physical changes or modifications, and/or a
written account of the nature of the significance to the community.
Applicants shall provide photographs of the sign, preferably at various
times throughout its history, and from as many different views as possible,
or plans or drawings of the proposed sign from different views, along with a
certified plat determining location, and photos of the existing property on
which the sign will reside. Applicants shall provide a maintenance plan as
to how the sign will be maintained in its current form or a restoration plan
to include maintenance to restore the sign to its original form.
3. The commission shall hold a public hearing and review the application
before making a determination as to the declaration.
4. Any alterations to any landmark sign must be approved through this process.
5. The commission may remove such landmark designation and require
the sign to be removed if it is altered, in disrepair, misused, or any
other reason deemed appropriate.
OVB Investments LLC, “Old Virginia Brick,” is seeking the landmark designation
for the sign located at the front of the property at 2500 West Main Street.
Standing in some form or fashion since 1890, the “Old Virginia Brick” sign pays
homage to a company which many historians believe to be the oldest
manufacturer in the Roanoke Valley during its operation. In addition to its
contribution to numerous development projects and homes throughout the City
of Salem (such as the Veterans Affair Medical Center) and the greater Roanoke
Valley, Old Virginia Bricks also facilitated the construction of numerous iconic
sites throughout the Commonwealth of Virginia including the University of
Virginia, Colonial Williamsburg, and Virginia Museum of Fine Arts in Richmond.
An approval of the landmark designation for a sign does not in any way
encroach upon the allowable signage for any future development/business
operation which may occur on the site. It is also important to note that
according to Section 66-13 (7), “The commission may remove such landmark
designation and require the sign to be removed if it is altered, in disrepair,
misused, or any other reason deemed appropriate.”
It was noted that no one from OVB was present at the meeting.
Mary Ellen Wines, Planning and Zoning Administrator, appeared before the
Commission to discuss the request. She stated that the Community Development
Department approached the property owner regarding their sign which no longer
advertises an actual business located on the property. The Sign Ordinance states
that after 60 days a sign needs to be removed if it no longer advertises a business
located on the property. The options available to the property owner was
discussed, and one of the options is to request that the sign be designated as a
landmark sign. The property owner is requesting that the sign be designated as a
landmark sign and have agreed to refurbish the sign and maintain it in perpetuity
to allow the sign to remain.
Member Garst questioned the timeframe for the sign to be refurbished.
Ms. Wines stated that a timeframe was not given, but if the Commission
has a suggestion she would let the property owner know if the request is
approved.
A discussion was held regarding the property owner needing to be being present
and continuing the item to the next meeting.
No other person(s) appeared related to the request.
Denise King motioned continuance of request of OVB Investments LLC,
property owner, to designate the Old Virginia Brick sign located at 2500 West
Main Street, Tax Map #175-2-3, as a landmark sign to May 10, 2023, meeting.
Reid Garst seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B. Amendment to the Zoning Ordinance
Hold public hearing to consider the requests of Patane, LLP and Walter S.
Kearns, Jr. and Laurel P. Kearns, property owners, for rezoning the
properties located at 1640 Roanoke Boulevard (Tax Map # 222-2-6) and
1630 Roanoke Boulevard (Tax Map # 222-2-5) from RB Residential
Business District to LM Light Manufacturing District.
Staff noted the following:
The subject properties (1640 and 1630 Roanoke Boulevard) combine to form
a 1.053 acre tract of land which currently sit within the RB Residential
Business designation. These parcels are currently occupied by a house and
garage (1630 Roanoke Boulevard), and an office building with a parking lot
(1640 Roanoke Boulevard).
HPSRx, the business located at the subject properties, is a small specialty
distributor in the Women’s Reproductive Healthcare industry. Previously
approved to engage in warehousing and distribution in its current location, the
applicant is now seeking to rezone the properties from RB Residential Business to
LM Light Manufacturing in order to expand the scale of their business. If
approved, the applicant intends to remove the existing house and garage located
at 1630 Roanoke Boulevard and install a new 5,750 square foot warehouse. This
new warehouse is expected to receive deliveries from one semitruck per week.
There will also be approximately five pickup/drop-offs by Fed EX or UPS local
parcel trucks per weekday, with the business remaining closed on weekends. The
property line separating 1630 and 1640 Roanoke Boulevard would be vacated,
and the details of the plan would be navigated during the site plan review process.
The Future Land Use Map (FLUM) identifies this area as commercial which is not
necessarily consistent with the proposed utilization of the property; however,
the subject properties would simply be expanding the scale of their operations
(not changing their use) and are currently located adjacent to HM Heavy
Manufacturing parcels across Eaton Road and Roanoke Boulevard.
Barney Horrell, Brushy Mountain Engineering, appeared before the Commission
on behalf of the property owners. He stated that he is the site engineer of the
project and referenced the preliminary site plan in the agenda packet. He noted
that the property owners are also present at the meeting. He stated that Mr.
Kearns is getting ready to retire, and at the same time HPS is looking to improve
the operations of its business, not necessarily expand it. HPS purchases drugs and
distributes them. The requirements of the product and the regulatory bodies
necessitate the building of a new distribution warehouse. He further stated that
there will not be a huge amount of traffic in and out of the area. HPS does not sell
to the public; therefore, there will not be a lot of people coming in and out of the
property. Approximately one semi-truck delivers once a week, and several box
trucks (i.e. UPS/FedEx type) will distribute 4-5 a day and would not utilize the
proposed truck dock. The trucks would park in a designated loading area and will
be loaded by hand trucks, not forklifts. He also noted that the warehouse will not
look like a typical warehouse, and the architecture of the new warehouse will be
somewhat matched to the existing office. If approved, the two parcels will be
combined.
Vice Chair King questioned if the existing entrance to 1630 Roanoke Boulevard
would be used, and Mr. Horrell stated that it will not be used. Mr. Horrell
stated that the access cut there will be removed and he will work with the
electric department to relocate one pole on the site, and the traffic flow will
enter via Roanoke Boulevard and leave via Easton Road.
A discussion was held regarding landscaping and storm water management on
the site.
Member Beamer asked about the number of employees, and Mr. Horrell stated
that the number of employees will most likely not increase.
Chair Daulton questioned the timeline for development, and Mr. Horrell stated
that it will be done as quickly as possible after approval.
Vice Chair King questioned if the neighbors are concerned about the project.
Mary Ellen Wines, Zoning Administrator, stated that one neighbor called to
support the project.
No other person(s) appeared before the Commission related to the request.
Reid Garst motioned approve the requests of Patane, LLP and Walter S.
Kearns, Jr. and Laurel P. Kearns, property owners, for rezoning the properties
located at 1640 Roanoke Boulevard (Tax Map #222-2-6) and 1630 Roanoke
Boulevard (Tax Map #222-2-5) from RB Residential Business District to LM
Light Manufacturing District. Neil Conner seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
4. Adjournment
Having no other items before the Commission, on motion by Member
Beamer, seconded by Member Conner and duly carried, meeting was
adjourned at 7:22 p.m.
City Council meeting, April 24, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
222-2-6 1640 ROANOKE BLVD PATANE LLP 4301 FOX CHASE COURT ROANOKE VA 24018
222-2-5 1630 ROANOKE BLVD WALTER S KEARNS JR LAUREL P KEARNS 443 WINDWARD DR SW ROANOKE VA 24018
222-2-4 1618 ROANOKE BLVD RONKEITH ADKINS C/O EARL A BLACKMAN 1004 BLUE STAR HIGHWAY STONY CREEK VA 23882
222-2-3 1612 ROANOKE BLVD MICHAEL G BIRMINGHAM TERESE MICHELE BIRMINGHAM 5949 SADDLERIDGE RD ROANOKE VA 24018
222-2-2 1600 BLK ROANOKE BLVD HAROLD & JANE LLC 9905 WESTHAMPTON GLEN PLACE HENRICO VA 23238
222-2-1 1604 ROANOKE BLVD HAROLD & JANE LLC 9905 WESTHAMPTON GLEN PLACE HENRICO VA 23238
222-2-10 1603 ALBERTA DR COSMO HOLDINS LLC P O BOX 710 FOREST VA 24551
222-2-9 1609 ALBERTA DR TORA A HAGY JENNIFER M HAGY 1609 ALBERTA DR SALEM VA 24153
222-2-8 1611 ALBERTA DR WILLIAM HAWRYLIW THERESA HAWRYLIW 1915 HAWORTH CIRCLE SALEM VA 24153
222-2-7 1621 ALBERTA DR SUSANNA DYSART 1621 ALBERTA DR SALEM VA 24153
229-1-1 1625 ALBERTA DR RODNEY E PALMER WILMA FAY PALMER 1625 ALBERTA DR SALEM VA 24153
229-1-2 1629 ALBERTA DR MANUEL BENIGNO SINCHI ROSA TENEN LLANGARI 1629 ALBERTA DR SALEM VA 24153
229-1-4 1021 EASTON RD DALE THOMAS COLLINS 1021 EASTON RD SALEM VA 24153
229-3-1 1704 ROANOKE BLVD GLEN ACRES INC P O BOX 3416 VIRGINIA BEACH VA 23454
222-3-1 1500 BLK ROANOKE BLVD PHOENIX SALEM INDUSTRIAL INVESTORS LLC 401 E KILBOURN AVE STE 201 MILWAUKEE WI 53202
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO
BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING
MAP OF THE CITY OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-
110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district
boundary lines be amended in the following particular and no other, viz:
That the following described property in the City of Salem of Patane, LLP and Walter S. Kearns, Jr.
and Laurel P. Kearns, property owners, located at 1640 Roanoke Boulevard (Tax Map # 222-2-6)
and 1630 Roanoke Boulevard (Tax Map #222-2-5) be and the same is hereby changed from RB
Residential Business District to LM Light Manufacturing District. And the map referred to shall be
changed in this respect and no other, said property being described as follows:
Tax Parcel 222-2-5 (1630 Roanoke Blvd) BEGINNING at an iron pipe on the west side of Roanoke
Boulevard, said pipe being situated S. 50° 02’ E. 325 feet from the intersection of the south
line of a 30-foot wide street lying south of and adjoining Fairfield Subdivision, with the west
line of Roanoke Boulevard; thence leaving the west side of Roanoke Boulevard and with the
line between Lots 5 and 6, S. 39° 58’ W. 150 feet to an iron pipe; thence S. 50° 02 E. 65 feet
to an iron pipe; thence with the line between Lots 6 and 7, N. 39° 58’ E. 150 feet to an iron
pipe on the west side of Roanoke Boulevard, N. 50° 02’ W. 65 feet to the place of
BEGINNING, and being known as Lot 6, according to the Map of C.R. Peters, subdivision of
Lots 23, 24, and 25 of Fairfield Map, which said Peters map is recorded in the Clerk’s Office,
Circuit Court, Roanoke County, Virginia, in Deed Book 337, Page 344.
Tax Parcel 222-2-6 (1640 Roanoke Blvd) BEGINNING at on the west side of Roanoke Boulevard at
the intersection with the north line of the 30-foot wide street known as Easton Road; thence
following the north right-of-way line of Easton Road S. 56° 20’ W. a distance of 230.54 feet;
thence leaving the north side of Easton Road N. 50° 02 W. a distance of 131.46 feet to a point
on the line of Lot 14 of the C.R. Peters Resubdivision of Fairfield Addition; thence with the
lines of Lot 14 and Lot 6 N. 39° 58’ E. a distance of 221.10 feet to the west side of Roanoke
Boulevard, thence following the west right-of-way of Roanoke Boulevard S. 50° 02’ E. a
distance of 195.00 feet to the place of BEGINNING, and being known as New Lot 8A,
containing 0.8288 acres, as shown on consolidation plat for Roanoke General Electric
Employees Federal Credit Union, dated October 29, 1987, by T.P. Parker & Son, Engineers &
Surveyors, LTD, recorded in the Clerk’s Office of the Circuit Court of the City of Salem,
Virginia in Deed Book 135, Page 91.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6A
Date: 5/08/2023
May 8, 2023
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission
Recommendation
Community Policy Management Team
(CPMT)
Upon CPMT approval, recommend appointing Leigh Frazier,
Mark Chadwick, Howard Shumate, Courtenay Alleyne, and
Chris Park from Blue Ridge Behavioral Healthcare as
additional alternates.
Personnel Board Recommend re-appointing William R. Shepherd for a two-
year term ending June 9, 2025.
Vacancies
Board of Appeals (USBC) Need one alternate, five-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
May 8, 2023
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Ann Tripp 12-31-24
Rev. C. Todd Hester 12-31-25
Dr. Forest Jones 12-31-23
AT LARGE MEMBERS:
Patrick Kenney 12-31-25
Helen Ferguson 12-31-23
Bobby Russell 12-31-24
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-26
Robert S. Fry, III 1-01-28
David A. Botts 1-01-25
Nathan Routt 5-11-25
Joseph Driscoll 1-01-28
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-24
N. Jackson Beamer, III 11-30-24
David A. Prosser 11-30-25
Janie Whitlow 11-30-23
Kathy Fitzgerald 11-30-24
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Frank Sellers 3-30-28
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-23
Jeff Zoller 3-1-28
Steve Belanger 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal Williams
Jasmin Lawson Kevin Meeks
Cathy Brown Tamara Starnes
Sarah Watkins
Heather Gunn
Parent Rep Vacant Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Mandy Hall
Derek Weeks Danny Crouse
Health Dept. - Vacant Vacant
Wendel Cook Jessica Cook
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-27
Paul C. Kuhnel 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-25
Macel Janoschka 3-09-25
Sean B. Kosmann 12-14-24
Clark “Rob” Robinson Jr. 12-14-24
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-23
Cole Keister 8-09-24
Pat Dew 3-01-24
Janie Whitlow 4-09-24
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-24
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-23
J. Chris Conner 8-12-23
Margaret Humphrey 8-12-23
Garry Lautenschlager 11-23-24
Teresa Sizemore-Hernandez 4-26-25
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-26
Denise “Dee” King 7-31-26
Vicki Daulton 7-26-23
Reid Garst 7-31-26
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-24
Daniel L. Hart 2-14-24
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-24
Dee King 6-30-23
James W. Wallace, III 6-30-24
*Losing one seat on this Board due to RVARC reorganization
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-23
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-24
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Rob Light 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-23
H. Hunter Holliday 6-30-23
Alternate: Byron R. Foley 6-30-23
Alternate: John Saunders 6-30-23
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-24
Teresa Sizemore-Hernandez 12-31-24
Andy Raines 12-31-25
Stacey Danstrom 12-31-25
David Preston 12-31-23
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Heath Rickmond 12-01-26
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byron Randolph Foley 11-13-23
(vacant - full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-23
Charles E. Van Allman, Jr. 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Josh Pratt 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 terms only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-25
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-26
H. Robert Light 2-3-24
Crystal Williams(Alternate for Taliaferro) 2-3-26
vacant (Alternate for Light) 2-3-24
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-23
(Requires Oath of Office)
William D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major Steve Garber