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HomeMy WebLinkAbout7/14/2025 - City Council - Agenda -RegularAgenda Monday, July 14, 2025, 6:30 PM Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED FOR JULY 14, 2025 REGULAR SESSION 1.Call to Order 2.Pledge of Allegiance 3.Bid Opening, Awards, Recognitions 4.Consent Agenda A.Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes Consider acceptance of the June 23, 2025, Work Session and Regular Meeting minutes and the June 25, 2025, Special Meeting/Joint Work Session with the Planning Commission minutes. 5.Old Business 6.New Business A.Special Exception Permit Hold a public hearing and consider the request of R & S Investments LLC, property owners, for the issuance of a special exception permit to allow a retail sales, smoke shop for the property located at 132 Electric Road (Tax Map #80-2-1). (Advertised in the June 26 and July 3, 2025, issues of The Salem Times-Register.)(Planning Commission recommended denial by a 3 to 2 vote.) B.Resolution 1505 - Stormwater Advisory Committee Consider adoption of Resolution 1505 allowing staff to establish a Stormwater Advisory Committee. Page 1 of 67 C.Boards and Commissions Consider appointments to various boards and commissions. 7.Adjournment Page 2 of 67 CITY COUNCIL MINUTES Monday, June 23, 2025 at 6:30 PM Work Session, 6:00 PM Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1.Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on June 23, 2025, at 6:00 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Council members; Byron Randolph Foley (participated remotely), H. Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Will Simpson, Assistant Director of Community Development and City Engineer; and Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and 2.New Business A.Discussion Items Stormwater Discussion Will Simpson presented a short history of addressing stormwater management, noting that the Cleanwater Act of the 1970's was the catalyst for this initiative. He also noted the Virginia Stormwater Management Act of 1990 and explained that Salem developed a Stormwater ordinance in the late 1990's. He indicated that the Department of Environmental Quality (DEQ) took over, bringing more stringent regulations. Salem started utilizing Stormwater Agreements as part of their MS4 Item #4.B Date: 7/14/2025 Page 3 of 67 program. Discussion was held among Council on this topic and questions were asked by Council and responded to by Mr. Simpson. Options for funding were discussed. Mr. Dorsey shared that he is planning to enlist a consultant with the goal of bringing an action for Council's approval by February or March 2026. 3.Adjournment REGULAR SESSION 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley (participated remotely), H. Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Will Simpson, Assistant Director of Community Development and City Engineer; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2.Pledge of Allegiance Mayor Turk requested that Mr. Light read a request from Councilman Foley to participate remotely in this Council meeting. Mr. Light noted that Councilman Foley asked him to read the following request on his behalf: "In accordance with Section 2.2- 3708.3 B(1) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely due to a temporary medical condition that prevents my physical attendance." John Saunders motioned to accept the remote participation of Mr. Foley. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Anne Marie Green, Renee Turk Nays: None Abstaining: Randy Foley Mayor Turk asked Mr. Simpson to share some information before beginning tonight's business. Mr. Simpson shared that work would be beginning this evening on the Apperson Drive Bridge replacement project and that this would involve lane shifts and lane closures at the intersection with Electric Road. He noted that mobile signs had been up in the area for about three or four weeks. They are asking people to find alternate routes through the area when possible. Mr. Simpson estimated that this project would take about 16 months and asked for the patience of the public as he Page 4 of 67 acknowledged the inconvenience associated with this necessary work. Mayor Turk reiterated the advice to take alternate routes when possible and noted that with a project of this magnitude there could be unforeseen circumstances that could impact the timing. 3. Bid Opening, Awards, Recognitions There were none this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Stella Reinhard, 213 N. Broad Street, expressed concern about the demolition of historic homes in Salem and the lack of public input in City property purchases. She emphasized the importance of preserving the City's character. She urged the Council to: Identify and protect character-defining elements of the City; increase transparency regarding property purchases and allow earlier public input; consider forming a citizen advisory group for historic preservation; and expand facade grant programs to assist with preservation and revitalization in older neighborho ods. Ms. Reinhart concluded with a request for Council to review her full presentation, including a slide referencing a container image related to Roanoke College. B. Minutes Consider acceptance of the June 9, 2025, Work Session and Regular Meeting minutes. Mr. Light noted that there was a copy at each Council member's seat amending a fragmented sentence under the item for the Battery Storage Maximum Pricing Agreement. Staff has amended this for clarity and is requesting that Council accept the amended minutes. Anne Marie Green motioned to accept the amended minutes as written. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None Mayor Turk noted that she had called for a vote on this item this evening due to the amendment and to allow all Council members a moment to voice any other feedback . Page 5 of 67 C. Financial Reports Consider acceptance of the Statement of Revenues and Expenses for the eleven months ending May 2025. The Financial Reports were received. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of Danny R. and Sonja S. Kane, property owners, to rezone the property located at 151 St. John Road (Tax Map #155-2-3) from HM Heavy Manufacturing to HBD Highway Business District. (Approved on first reading at the June 9, 2025, meeting.) John Saunders motioned to adopt the ordinance on second reading rezoning the property at 151 St. John Road (Tax Map #155-2-3) from HM Heavy Manufacturing District to HBD Highway Business District. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None 6. New Business A. TAP Lease Authorize the City Manager to finalize and execute a lease agreement with Total Action for Progress in the Roanoke Valley (TAP) for City property located at 1031 South College Avenue. Mayor Turk asked Mr. Light to share information on this item for the benefit of the public. Mr. Light explained that this location was the old train station in the East Bottom area on South College. He noted that the City had a long -standing lease with Total Action for Progress (TAP). Mr. Light explained that Total Action for Progress operates a Head Start program that provides an early-learning preschool for children that is free to families whose household income is below the poverty guidelines as established by the US Department of Health and Human Services. The annual lease amount is $1 and was originally entered into in 1986. The lease agreement will be for a three- year term, and the City and the lessee retain the right to terminate with six months’ notice. Hunter Holliday motioned to authorize the City Manager to finalize and execute a lease agreement with Total Action for Progress in the Roanoke Valley (TAP) for City property located at 1031 South College Avenue. John Saunders seconded the motion. Page 6 of 67 Vice-Mayor Green noted she had heard some speculation of Head Start being potentially cut by the Federal Government. She asked to confirm that the City was protected if this happened, and that the City would just get the property back. Mr. Light confirmed that this was correct. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None B. Lease Amendment with U S General Services Administration Consider authorizing the City Manager to finalize and execute a lease renewal with the United States Government providing office space in a City facility located at 36 East Calhoun Street. Mayor Turk asked for Mr. Light for further information on this item. Mr. Light noted that this space is on the top floor of the Police Department building and explained that the City has maintained a lease with the United States General Services Administration for approximately 3,000 feet in that facility. The lease is expiring on June 14th of next year and staff has negotiated a 5 -year extension with a 6% shell rent increase, beginning on June 15, 2026. The lease rate is comprised of two components: 1. Shell Rent in the amount of $110,748.95/year through the five (5) year term. 2. Operating Rent in the amount of $20,962.28/year for the first year with annual increases for inflation based on the Consumer Price Index. He noted that Council was being asked to authorize the City Manager to finalize and execute this amendment. Councilman Foley noted for public information that the City owns this property and it reverts back to the City whenever the Federal Government discontinues use of the property. Hunter Holliday motioned to authorize the City Manager to execute the lease renewal with the United States Government GSA, providing office space in the facility located at 36 East Calhoun Street. Anne Marie Green seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None C. Lease Agreement with T-Mobile Northeast LLC Consider authorizing the City Manager to finalize and execute a new lease agreement with T-Mobile Northeast, LLC effective upon expiration on Page 7 of 67 February 13, 2027, of the existing lease for cellular equipment on the Kime Lane water tank. Mr. Light reiterated that the lease expires in early 2027, and that it is standard practice to negotiate cellular leases in advance like this. Staff has negotiated a five- year term. Three additional renewal options are included, each requiring approval by the City. The lease rate effective February 14, 2027, will be $2,984.68 per month and will increase by 3.5% each year. Mr. Light noted that he had reached out to the City's cellular consultant to confirm that the market rate is acceptable for the type of equipment that they have in this location. Council is being requested to authorize the City Manager to finalize and execute the lease agreement. Anne Marie Green motioned to authorize the City Manager to finalize and execute a new lease agreement with T-Mobile Northeast, LLC, effective upon expiration on February 13, 2027, of the existing lease for cellular equipment on the Kime Lane water tank. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None D. Appropriation of Funds Request to accept and appropriate donations from Rotary Club of Salem and appropriate funding from the Salem School Division Ms. Jordan explained that the replacement of many scoreboards throughout the City was enabled by the receipt of various donations secured by the Parks and Recreation Director. This evening, Council is requested to appropriate the money that is needed in order to replace the scoreboard for Spartan Field. The price on that scoreboard is approximately $66,511. Salem Rotary Club has pledged a donation of $35,000 towards the purchase, the School Division has contributed $13,000, and $18,511 is remaining from funding from the Salem Red Sox contract. Council is requested to appropriate the $35,000 in donation revenue to the Parks and Recreation Donation account, to appropriate $13,000 to the Transfer from Schools revenue account, and to decrease the Red Sox Donation account by $18, 511 and move it to the Spartan Field Machinery and Equipment expenditure account totaling $66,511.to go into that account to purchase that scoreboard. John Saunders motioned to accept and appropriate donations from Rotary Club of Salem and appropriate funding from the Salem School Division as specified in the agenda packet. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None Page 8 of 67 E.Fiscal Agent Agreements Consider approval of the fiscal agent agreements with Court Community Corrections Program and Cardinal Criminal Justice Academy. Ms. Jordan explained that the City has served as fiscal agent for these two entities for a number of years. This is for the Virginia Alcohol Safety Action Program (VASAP) and Court Community Corrections, which is a component of that activity as well as Cardinal Criminal Justice Academy. Each year an annual request comes before City Council to approve the fiscal agent agreements. Council is requested to authorize City officials to execute these contracts for Fiscal Year 2026. Hunter Holliday motioned to authorize the proper City officials to execute these contracts authorizing the City to continue to act as fiscal agent for these agencies for Fiscal Year 2025-2026 as specified in the agenda packet. John Saunders seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None 7.Adjournment The meeting was adjourned at 6:53 p.m. Submitted by: Approved by: H. Robert Light Renée Ferris Turk Clerk of Council Mayor Page 9 of 67 Page 10 of 67 Page 11 of 67 Page 12 of 67 Page 13 of 67 Page 14 of 67 Page 15 of 67 Page 16 of 67 Page 17 of 67 Page 18 of 67 Page 19 of 67 Page 20 of 67 Page 21 of 67 Page 22 of 67 Page 23 of 67 Page 24 of 67 Page 25 of 67 Page 26 of 67 Page 27 of 67 Page 28 of 67 Page 29 of 67 Page 30 of 67 Page 31 of 67 Page 32 of 67 Page 33 of 67 Page 34 of 67 Page 35 of 67 Item #: 6.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 14, 2025 AGENDA ITEM: Special Exception Permit Hold a public hearing and consider the request of R & S Investments LLC, property owners, for the issuance of a special exception permit to allow a retail sales, smoke shop for the property located at 132 Electric Road (Tax Map #80- 2-1). (Advertised in the June 26 and July 3, 2025, issues of The Salem Times-Register.)(Planning Commission recommended denial by a 3 to 2 vote.) SUBMITTED BY: Maxwell Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Residential Existing Use: Vacant (formerly Hot Tub Showroom) Proposed Use: Commercial –Retail sales, smoke shop The subject property (132 Electric Road) consists of a 0.22 acre tract of land which currently sits within the HBD Highway Business District zoning designation. The applicant is requesting a Special Exception Permit in order to operate a smoke shop at that location. In July of 2024, the Virginia General Assembly adopted legislation allowing localities to regulate the retail sale locations of tobacco products, nicotine vapor products, alternative nicotine products, or hemp products intended for smoking for any such retail sale location and may prohibit a retail sale location on property within 1000 linear feet of a child day center of a public, private, or parochial school. As a result, in October of 2024, City Council adopted an adjustment to the zoning ordinance which created a use type, “Retail Sales, smoke shop,” distinguishing general retail sales from the retail sale of tobacco, nicotine, or hemp products. That new use type is now permitted in the HBD Highway Business District zoning Page 36 of 67 designation by Special Exception Permit, and applicable businesses are subject to the following use and design standards: • No retail sale location of tobacco products, nicotine vapor products, alternative nicotine products, or hemp shall be located within 1000 feet of a child day care center or a public, private, or parochial school. • All windows and doors facing the street right of way shall be maintained as transparent and shall not be tinted or obscured. Smoking, vaping or other related products and paraphernalia shall not be displayed as to be seen from adjacent properties. There are currently eleven operational smoke shops in the City of Salem, all of which are considered legal nonconforming due to their existence prior to the Special Exception Permit requirement. This request is from a regional operator with similar stores in Roanoke, Vinton, Daleville, and Lynchburg who has a desire to expand into the Salem market. REQUIREMENTS: The proposal meets the requirements of Section 106-214.3. Site development regulations for HBD, and (preliminarily) 106-310.25. Retail sales, smoke shop. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends denial of this request due to the number of existing smoke shops within the City, along with the limited availability of commercial space along major corridors. ATTACHMENTS: 1. 132 Electric Road SEP application 2. 132 Electric Road Plat 3. Existing Shops and Proposed Location (with 1000 foot buffer) 4. Notification Map (300 feet) 5. AffidavitOfMailing Signed- 132 Electric Road 6. Item 6A 7-14-25 June 11 2025 PC Minutes 7. Item 6A 7-14-25 Council meeting owner notification letter - 132 Electric Road 8. Item 6A 7-14-25 Legal Ad 6.26 9. Item 6A 7-14-25 Legal Ad 7.3 Page 37 of 67 Page 38 of 67 Page 39 of 67 Page 40 of 67 Page 41 of 67 Page 42 of 67 ' . • ;) rn:1 A'[ 11.1,£ NC!. S : 228 h\,222 oao BOOK ;,g PACE Jn T.,/ I Af4P A%J. 80 -.P -I f'RISlAIT OWNE'fi': Cl.[0 S. J-/ZORA B. 0.411S lll/S SVR/£)' W1S P[RrORAlli? li1!7!0UT !71[" 8DW:nt or A mu ,t;'[l'OA'T 8}' AN A TTO.~MY ANO. lll[R[TVRC. ,lf,f /' Nor NcCE5S,1R/{ }' !t\VICA ll" ,f(L liVCUAIBRANas UPON 1'1'£ PRO'',D? IY . . 3) Pli'(:'P[R TI' SNC/IN llt~TON OOES Ne? T L IC /If 17-IIN 171[' /.!All IS c1F 4 !00 ),:AR rZ 000 Bl'UNOAR I' As OES!i-;/VA TlV Pl r/lRRf.iVT ll"Al'A NAPS ( /ZOO/) ,7(.Wf.'" C), f'I' power t,ole IA1t tnonhole cone conctele \ \ , I'''''' II' t '""'I•· . ',,,,' ,, , ,,,,,,. ·, I, t '" ~ , , • t • I, " •I• • •, Cl ,,.,,, RLE'C1'NJC ROAJJ ( l'!Rr:INIA STA7ti NO/!TE OP ) l'AR!Alllt lt7D1'il R / Ir SURI[}' roR llOJJE.U'J! L. llAlltJ!MAN Jll, JUDY W, 11All1fMAN STEPIIEN M. 1iA111.;MAN BANDilA G, HAlt1•MAN !.J;' IZ/'"C!T,1/C f,'(JAO l'ONTION OF /,07' I u , stcrlr)N I CON/i,'/IUNS1' IJE!NG h:\N:i'7'!Nc;J1iLY NO. 0(}1,,_~si2fL5t:tD c1 rv o,c sALEU, 11ric1N1A SllRlt)lO AUCIJST ~"! , 19,94 SCAL[ ! 11 = .(0 ' JOO l~O, 9~ -t -273 ~ ~ " ~ ~ ~ ~ ~ cl ~ Vl (}" ( ()~ I f i ( ' '!!I·' 2 ~ 'j 3DJHRI Page 44 of 67 Page 45 of 67 Page 46 of 67 PLANNING COMMISSION MINUTES Wednesday, June 11, 2025, at 7:00 PM Work Session, 6:00 PM, Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 7:00 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 North Broad Street, at 6:00 p.m., on Wednesday, June 11, 2025, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Christopher Dorsey, City Manager, ex officio member of said Commission; William L. Simpson, Jr., Assistant Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator, Maxwell S. Dillon, Planner, and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Denise King reported that this date, place, and time had been set in order for the Commission to hold a work session. The work session meeting was called to order at 6:01 p.m. 2. New Business A. Discussion of items on the June agenda 1) 132 Electric Road B. Discussion of items on the July agenda 1) Butt Hollow Road Rezoning/Special Exception Permit 2) Dalewood Avenue Rezoning/Special Exception Permit 3) Newman Drive Rezoning 4) Rowan Street Special Exception Permit Page 47 of 67 3. Adjournment Chair King adjourned at 6:54 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 North Broad Street, at 7:00 p.m., on Wednesday, June 11, 2025, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Christopher Dorsey, City Manager, ex officio member of said Commission; William L. Simpson, Jr., Assistant Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator, Maxwell S. Dillon, Planner, and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Denise King reported that this date, place, and time had been set in order for the Commission to hold a public meeting. The meeting was called to order at 7:00 p.m. A. Pledge of Allegiance B. Roll call Mr. Routt - Here Mr. Henrickson - Here Mr. Beamer - Here Mr. Garst - Here Chair King – Here 2. Consent Agenda A. Minutes Consider acceptance of the minutes from May 14, 2025, work session and regular meeting. Chair King pointed out that there were two minor typographical errors found on Pages 3 and 5 of those minutes. The word property became proper. She asked if there were any questions or comments about the amended minutes. No questions were raised, and the minutes were accepted as presented, as amended. Page 48 of 67 Chair King announced that there will be a joint work session of the Planning Commission and City Council on June 25, 2025, at the Salem Civic Center at 5:30 pm. The work session will be regarding the Comprehensive Plan now being revised for the City of Salem. She stated that, for everyone that might wish to attend, it is not a public hearing, but it is a public meeting which means that the public may be in attendance. 3. New Business A. Special Exception Permit Hold a public hearing and consider the request of R & S Investments LLC, property owners, for the issuance of a special exception permit to allow a retail sales, smoke shop for the property located at 132 Electric Road (Tax Map #80-2-1). Property legal notice has been given and all adjoining property owners have been notified of said hearing. Chair King asked if anyone was in attendance that would like to speak tonight on behalf of the applicant. She asked them to come forward and give their name, address and information regarding this request. Antuon Nasser of 111 Wayward Hills Drive, Vinton, VA 24179 addressed the Commission. Mr. Nasser stated that they have smoke shops located in Vinton, Daleville, Lynchburg and Roanoke. Some of their loyal customers asked them to open a new store in Salem and that is what they are trying to do. He introduced his co -owner, Amanda Akers as someone who would like to speak. Chair King stated that it would be fine and asked if she was part of the application tonight. Amanda Akers stated she was not part of the application. Chair King opened the public hearing at 7:04 p.m. She stated that anyone that wanted to speak on this topic may come forward and they need to state their name and address. Amanda Akers of 1220 Walnut Shell Drive, Vinton VA 24179 addressed the Commission and stated she had a pamphlet of items she would like to discuss . She handed out the pamphlet to the members of the Planning Commission as follows: Page 49 of 67 Miss Akers stated that this was her first time as a business owner. As Mr. Nasser stated, they have other sister stores that she manages, and they are successful with those. They have had customers ask them to bring a location to Salem. They have customers that drive from Salem to their other locations and ask that they come to Salem. She stated that they are committed to operating responsibly that includes strict ID verification, compliance with all local laws and creating a safe, well-maintained storefront that reflects well on the City. Also, she stated that they are mindful of being re spectful neighbors. They do not allow loitering around their storefront, and they do not plan to stay open late. Their goal is to maintain a quiet, clean and safe retail space that contributes positively to the Salem community. They pride themselves on being highly knowledgeable about their products. They are proud to hold an average 4.8 -star rating on Google at their current Page 50 of 67 locations which reflected their commitment to quality and customer satisfaction. She stated they are more than just a smoke shop. They are proud supporters of local small businesses. They carry hand-blown glass pipes made by Virginia artists, as well as a selection of handmade gifts such as lotions, candles, knives and other locally crafted items. The plan would feature a walk-in Humidor stocked with handcrafted cigars offering customers a high-quality climate-controlled space to explore premium small batch products. While they recognized that there are other similar shops in the area, they believe that there was still space for a shop that serves customers in a more personalized, professional way. She stated they were excited to invest in the area and bring life to the space. Chair King asked if she was the property owner. Amanda Akers stated she was not the property owner. Chair King asked if the owner of the property was here and if they would come up to answer a question. She asked them to state their name and address. Steve Hartman of 130 Antietam Hill Road, Daleville VA 24083 addressed the Commission. He stated that he was a partner in the property at 132 Electric Road. Chair King asked about the building that sits to the rear of the requested location of the smoke shop. She asked what the history and relationship of that property was to where the smoke shop would be. Steve Hartman asked if she meant right behind the building. Chair King indicated that it was directly behind the building. Steve Hartman stated that the building was a house that they lease out and have had leased out for a while. He stated that probably 30 years ago, they bought Davis Pizza which was the name of the property. If they could imagine , that little house was a duplex with two separate homes and the main building was three units; an apartment in the back, Flowers by Louise and Davis Pizza that served pizza on newspaper. They have had the property for 30 years and have had multiple different tenants over this time. He stated he can speak on what he knows that the applicant wants to do unless the Commission has more questions. Chair King asked if anyone had a question. None were stated. Steve Hartman stated that he owns property in different places in the valley. One property was in Daleville across from Lord Botetourt High School and is known as the Botetourt Plaza. When one thinks of that property, they would not want a gun shop or a smoke shop, and they have had both in there. The applicant is a tenant at the very end of that building which is right across the street from the high school. They have had no problems and it has not been an issue whatsoever. The tenant asks for IDs and there are no high school students that even come over there because they know this is not the place to go. They are not going to get any product from this location. It is not a hangout place. It is Page 51 of 67 not a place where people come and go. They have 20 tenants and there is a lot of road exposure. The applicant mentioned to him that they would like to be a part of Salem and that is how they looked at this spot. He stated he thinks that they have a lot more to offer than just a typical tobacco shop. They are going to try to get things from local people and maybe do other things than just vape. He was glad to hear that, and he thinks they really fix a property up. He thinks it would look nice and not be an eye sore. He stated it would not be run down, and they would try to keep it up. The last tenant that was in this location did have some issues with the homeless in the back and they cleared all of that up. He knows that there are a lot of tobacco shops around. He just thinks the applicant is going to try to do something a little different than a typical one. The cigar shop that they put in is an enclosure that is heated and, for someone that smokes cigars, that is a big deal. It would be a sizable space that is heated. At Daleville, it is a real popular place because of Ashley Plantation. They stop and get their cigars before they go to the golf course. They have been good tenants. He sees them in Vinton. Mr. Hartman stated he has property in Vinton. They are not tenants of his there, but they do have a nice place in Vinton. He knows they have a location on Route 460. Lynchburg was mentioned, but he did not know about Lynchburg. Antuon is bringing Amanda in as a partner on this one. Mr. Hartman Stated that he is excited for her because he feels that she has been working for a good while and this is a big step for her to become a partner. He stated that he has had people where just the word vape shop and tobacco can turn them off. They think that no good thing happens there. He was probably that way 8 to 10 years ago. When someone came and wanted to do that, he would not let them come into the Botetourt Plaza. It took him probably a year because he did not want that. In his mind, even though they had a gun shop across from the high school, he just did not think that was what he wanted. Mr. Hartman stated he had gotten to know the applicant and they are good people. He feels like Amanda really wants a shot to have her own place and he thinks she would do Salem well. He thinks she has the personality. She is not going to let underage people come in. That is not going to happen. He has not seen it at any other place. She has not been written up for anything like that and they have good reviews. He hoped that the Commission would consider it. He is invested in Salem and thinks the applicant would be a good tenant. Just like everywhere else, there are tobacco shops. He thinks they are going to try to set themselves apart from that and offer a lot of other things. He told them to come get involved with Salem , come to the Salem market and find vendors that they could put their products in the store. There are always people, if they are into smoking, who may want old signs or something like that. People are looking for that type of thing. He thought that a portion of their store could become part of that. They have reaffirmed that. They talked this over quite extensively before he ever signed the contract to say, if this gets approved, they could come here. He did not take it lightly either. He would not want to put something up here that the City would come back to him and question what in the world did you do that for. He tries to have a good reputation, and they have been in the valley all their lives. His whole family has been in Roanoke for their whole lives. They own the local electronic store called Lee Hartman & Sons, so they have been here. He would not stand up here and promote them if he did not think they would be a real good fit. Chair King asked if anyone else was present tonight to speak on this matter. Seeing none, she closed the public hearing at 7:16 p.m. Page 52 of 67 Mr. Beamer asked Chair King if she could get one of the speakers to come back up and answer questions. Mr. Garst asked if Antuon Nasser could come back up. Chair King asked Mr. Nasser to come back up to the podium. Mr. Garst asked if he had a store currently in operation that closely models what they plan to do here or is this going to be very different than anything they had done before. Mr. Nasser stated that all the stores they currently have were the same. They plan to do something different, like local artists and more local products in this store, because he has a co-owner. He was trying to give her an opportunity, a chance for a better life. Mr. Garst asked if he was saying this one would be different. Mr. Nasser confirmed that this one would be a little bit different. Mr. Beamer asked if just he owned the other stores, and she is going to be part owner of this one. Mr. Nasser answered yes. Because she manages some of the stores; with this one, she will be a co-owner. Mr. Beamer asked what he meant by the term different and what did he envision. Mr. Nasser asked if what he meant was the difference between the older stores and the new store. Mr. Beamer confirmed that is what he meant. Mr. Nasser stated the older stores were like any regular smoke shop but cleaner than anybody else he guaranteed with their reviews, the staff and the knowledge. Because she had been working for him for the past 3 to 4 years and he knew how she worked. He can trust her. She always comes up with new ideas. All the customers liked the new ideas so that is why it would be different, because it would be hers too. Mr. Beamer asked if they would be open 7 days a week. Mr. Nasser confirmed 7 days a week. Mr. Beamer asked what hours. Mr. Nasser stated 9 am to 9 pm. Mr. Beamer asked if that was every day. Mr. Nasser confirmed yes. Page 53 of 67 Chair King asked if anyone else had a question. Mr. Light asked if the Commission issued a special exemption permit and that was what the vote was for, does that stay with the business or property. He asked if the applicant went out of business and then something else came in, does that mean a regular smoke shop could take its place. Chair King stated that was her question too because she was concerned about the second building on the property. They were being asked to allow a special exception for the tax parcel. Ms. Wines confirmed that it was a special exception for the property for a smoke shop so, if they were to leave, another smoke shop would be able to come in. The approval stays with the property. It also would cover the building in the rear. It would have to go through the building official for a change of use, but the use would be allowed in the building in the rear. The Commission can put conditions on the permit. If the Commission decided to approve it, a recommendation can be made to City Council t hat certain conditions be applied. Mr. Routt asked if they could include just that one space. Mr. Garst stated just the use of the brick building. Mr. Routt stated he thought they could make it renewable. That way, if it did change over, it would only be for a short period of time. Mr. Garst asked if they could make the exception permit renewable. Ms. Wines confirmed that they could, but it might be hard to keep up with in the long term. They typically do not have those types of special exceptions. Mr. Routt stated they would not have to worry about it if the people who were there are doing a good job. It is their successor that they are worried about. With the renewable part, they would be able to not renew it. Chair King confirmed that it was a concern. Ms. Wines asked if that was a condition that can be put on there. Mr. Routt confirmed that if it expired. It must be reapplied for. Chair King asked for confirmation that the house behind was currently being used for residential leasing. Mr. Hartman confirmed and said the house behind it has a separate address of 1609 Springfield. Page 54 of 67 Chair King stated that it is part of the same parcel. Mr. Henrickson confirmed it is part of the same parcel. Mr. Hartman confirmed that they do get one tax bill. He did not know why it was not split because it has a separate entranceway. It ha d always been like that. The person that lives at that location has been there probably 8 or 10 years. He lives by himself. It is really a nice small 700 S.F. house but that is all he needs. He asked if this would carry on. If the applicant left, he would sign something. He only likes them. He would be precise about who he would let in the property. Chair King stated that she understands but, if the special exception permit was issued, it would go with the property, not the property owner. It would be assigned to the property itself. Chair King asked if there were any further questions or comments and asked if there was a motion. Mr. Routt made a motion to deny. Mr. Henrickson seconded the motion. Chair King stated that one of the things that the Commission considers when they are looking at zoning or special exception permits was the best and highest use of the property. Her concern was that there are 11 other smoke shops within the City of Salem and the City is a very small locality. She was not sure that a third smoke shop on Electric Road was the best and highest use of this property. There are 2 smoke shops located across the street. Chair King acknowledged that there was a motion on the floor that had been seconded and asked if there was anything further. Mr. Garst commented that they had been discussing that if the City had a good smoke shop that could potentially put lesser smoke shops out of business, it would be beneficial to let the market determine who was best and who was not. If they put the other two out of business across the street, then maybe that retail space could be used for something different in the mall. Mr. Henrickson stated he did not disagree. Chair King stated that it was a possibility. Mr. Garst stated that it seemed like the applicant had an idea that extended beyond just a smoke shop if they are going to sell Mr. Ostrom’s honey, coffee beans and arts and crafts. It was a bit more than a traditional smoke shop. If they were successful, they could win over the local business and put somebody else out of business . That effect was about the same as far as the number of stores was concerned. He stated that he would rather have a good smoke shop than a bad smoke shop. Page 55 of 67 Chair King stated there was a motion on the floor that had been seconded to deny this application. She asked for a roll call vote: Mr. Routt - Aye Mr. Henrickson - Aye Mr. Beamer - Nay Mr. Garst - Nay Chair King - Aye Chair King stated that the motion for denial was 3 to 2 and this matter would now go to City Council. She explained that the Planning Commission is a research and recommending body to the City Council. Attendees will need to appear at the City Council meeting when placed on their Agenda. They will be notified of the time and date once it has been scheduled. 4. Adjournment Chair King asked if there was any additional business for the Planning Commission. There being no further business, Chair King adjourned the meeting at 7:25 p.m. Page 56 of 67 Page 57 of 67 Page 58 of 67 Page 59 of 67 Item #: 6.B. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 14, 2025 AGENDA ITEM: Resolution 1505 - Stormwater Advisory Committee Consider adoption of Resolution 1505 allowing staff to establish a Stormwater Advisory Committee. SUBMITTED BY: Will Simpson, Assistant Director Community Development/City Engineer SUMMARY OF INFORMATION: The Environmental Protection Agency (EPA) and Virginia Department of Environmental (DEQ) are federal and state agencies who oversee stormwater and erosion control compliance. The City of Salem is tasked with meeting certain mandates required by these agencies to remain in compliance with the Municipal Separate Storm Sewer System (MS4) permit. These mandates are unfunded by EPA and DEQ, but are still mandatory. The City of Salem does not currently have a dedicated funding source for its stormwater program, as many of the other surrounding localities have. Many localities throughout the Commonwealth have already been through this process and have come to the conclusion that a stormwater utility fee would be needed to fund their programs. In order for the City to begin this process of establishing a funding source, it must first appoint an advisory committee. The purpose of the advisory committee is to meet with City staff and its consultant to discuss the needs and make a recommendation to Council. FISCAL IMPACT: The fiscal impact to the City to explore a funding source is for a consultant fee of $58,000. STAFF RECOMMENDATION: Staff recommends that the Council approve the resolution allowing staff to appoint a citizen advisory committee for the purpose of exploring stormwater funding options. Page 60 of 67 ATTACHMENTS: 1. Item 6B 7-14-25 Resolution 1505 Establish Stormwater Advisory Committee Page 61 of 67 IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JULY 14, 2025: RESOLUTION 1505 WHEREAS, the City of Salem operates a local stormwater system that is necessary to protect public health and comply with federal and state laws and regulations (e.g. NPDES, VPDES, VEMSA, etc.); and WHEREAS, § 15.2-2114 of the Code of Virginia authorizes localities to establish a utility or enact a system of service charges to support a local stormwater management program consistent with Article 2.3 (§ 62.1-44.15:24 et seq.) of Chapter 3.1 of Title 62.1 or any other state or federal regulation governing stormwater management; and WHEREAS, the City is proposing the establishment of such a stormwater utility that will be levied on improved real property in the City; and WHEREAS, the City Council and City staff members responsible for the development and implementation of the stormwater utility fee will benefit from the knowledge, guidance, and recommendations that can be provided by an advisory committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SALEM, VIRGINIA, that there is hereby established a City of Salem Stormwater Utility Fee Advisory Committee as follows: a) The committee will include, but not be limited to, City homeowners, representatives of the City’s business community, representatives of local institutions and services agencies, and individuals with technical expertise and subject matter interest in stormwater management and its impact on water quality. b) The duties of the advisory committee shall be as follows: • Discuss applicable legislation & the basis for the Stormwater Utility Fee. • Review the report generated by City staff outlining the City’s stormwater needs and the funding required to address them. This report will include three levels of service and associated funding requirements. Make recommendation to Administration on which level of service to present to City Council. • Evaluate methodologies for determining stormwater utility fee rates (e.g., actual vs. average impervious area, tiered rates, commercial vs. residential fee structure). Make recommendation to Administration on which methodology to present to City Council. • Evaluate residential and commercial crediting mechanisms for fee reductions based on stormwater facilities on a property. Make recommendations to Administration for presentation to City Council. • Discuss and propose public education and outreach materials and/or events to be developed by City Staff. • Develop a framework for the City Ordinance that will be used to implement the City’s Stormwater Utility Fee. Review this ordinance prior to its presentation to City Council. • Review all associated documents (outreach, ordinance, etc.). Page 62 of 67 ADOPTED this day of , 2025 Upon a call for an aye and a nay vote, the same stood as follows: John Saunders - H. Hunter Holliday – Byron Randolph Foley – Anne Marie Green – Renee F. Turk – ATTEST: _________________ H. Robert Light Clerk of Council City of Salem, Virginia Page 63 of 67 Item #6.C Date: 7/14/2025 July 14, 2025 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Fair Housing Board Recommend reappointing Betty Waldron for a three-year term ending July 1, 2028. Vacancies Board of Zoning Appeals Need one regular member for the remainder of a five-year term ending March 30, 2028 and one alternate member for the remainder of five-year term ending November 13, 2028. Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council Page 64 of 67 CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS July 14, 2025 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Denise P. King 12-31-27 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-26 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-26 Bobby Russell 12-31-27 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years Steve Poff 1-01-26 Robert S. Fry, III 1-01-28 Patrick Snead 1-01-30 Ray Varney 5-11-30 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 David Botts 1-01-29 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-27 Corey Fobare 11-30-27 David A. Prosser 11-30-25 Janie Whitlow 11-30-26 Kathy Fitzgerald 11-30-27 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Jeff Zoller 3-30-28 Steve Belanger 6-05-29 Gary Lynn Eanes 3-20-30 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-28 Vacant 3-1-28 Vacant 11-13-28 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: John Saunders MEMBER EXPIRATION OF TERM COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal Williams Kevin Meeks Joshua Vaught Amy Cole Jasmin Lawson Cathy Brown Leigh Frazier Howard Shumate Heather Gunn Courtenay Alleyne Deborah Breedlove Mark Chadwick Parent Rep-Vacant Vacant Sue Goad Chrissy Brake Randy Jennings Bridget Nelson Vacant Mandy Hall Sean Slusser Seth Chamberland Health Dept. - Vacant Vacant Wendel Cook Jessica Cook Casey Mabery *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-28 J. David Robbins 3-09-28 Cindy Shelor 4-10-29 Jason Fountain 3-09-29 Sean B. Kosmann 12-14-28 Joe Curran . 12-14-28 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-27 Pat Dew 3-01-27 Janie Whitlow 4-09-27 Page 65 of 67 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-27 Partnership for a Livable Roanoke Valley (INACTIVE) Term of Office: Unlimited PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-27 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-26 Teresa Sizemore 4-26-27 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Mark Henrickson 7-31-26 Denise “Dee” King 7-31-26 Nathan Routt 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-27 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-28 Wendel Ingram 6-11-27 Daniel L. Hart 2-14-27 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-28 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-27 Dee King 6-30-26 Anne Marie Green 6-30-27 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years H. Robert Light 12-14-27 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate Rosemarie Jordan Chris Dorsey ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-27 Russ Craighead 7-25-25 Denise P. King 9-26-26 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-27 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Teresa Sizemore-Hernandez 12-31-27 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 Macel Janoschka 12-31-26 Chris King 12-31-27 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Vacant 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 3 years Byron Randolph Foley 12-31-27 Page 66 of 67 MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: Vacant 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA ALCOHOL SAFETY ACTION PROGRAM BOARD (VASAP) Term of office: 3 years Chris Shelor 1-27-28 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: No term limit Chris Dorsey John Shaner WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) Tommy Miller 2-3-26 Chris Dorsey 2-3-28 Crystal Williams (Alternate) 2-3-26 H. Robert Light (Alternate) 2-3-28 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Appointee Term of Office: 1 year – Expires 12-31-25 Alternates serve until another alternate is appointed (Requires Oath of Office) Governing Body Appointee (by Council): Byron R. Foley Governing Body Alternate (by Council): H. Hunter Holliday Local Official Appointee (by Council): Rosemarie Jordan Local Official Alternate (by Council): Chris Dorsey Sheriff (Automatic): Chris Shelor Sheriff Alternate (Appointed by Sheriff): Chief Deputy- Major Steve Garber Page 67 of 67