HomeMy WebLinkAbout3/10/2014 - City Council - Minutes - RegularUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
MARCH 10, 2014
A work session of the Council of the City of Salem, Virginia, was held in the City
Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on
March 10, 2014, at 6:30 p.m., there being present all the members of said Council, to wit:
Byron Randolph Foley, John C. Givens (absent), Jane W. Johnson, William D. Jones, and Lisa D.
Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City
Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan,
Director of Finance; and Mary Ellen H. Wines, Deputy Zoning Administrator/Secretary; and the
following business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, a discussion was held regarding amending the upcoming budget calendar;
and
WHEREAS, a discussion was held regarding the presentation of the Schools budget to
the School Board; and
WHEREAS, a discussion was held regarding adding a second closed session item to the
agenda; and
WHEREAS, a discussion was held regarding the status of the Greenway; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 7:21 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
March 10, 2014
A regular meeting of the Council of the City of Salem, Virginia, was held in
Council Chambers, City Hall, 114 North Broad Street, on March 10, 2014, at
7:30 p.m., there being present the following members of said Council, to wit:
Byron Randolph Foley, Jane W. Johnson, William D. Jones, and Lisa D. Garst (John
C. Givens – absent); with Byron Randolph Foley, Mayor, presiding; together with
Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and
Clerk of Council; Rosie Jordan, Director of Finance; Melinda J. Payne, Director of
Planning and Economic Development; Mike Stevens, Communications Director;
and Stephen M. Yost, City Attorney; and the following business was transacted:
The February 24, 2014, work session and regular meeting minutes were
approved as written.
The report by the Director of Finance of the City’s financial status for a
six-month period ending January 31, 2014, was received and ordered filed.
Mayor Foley reported that this date and time had been set to hold a
public hearing in accordance with Section 98 -94 of The Code of the City of Salem,
Virginia, and consider issuance of Certificates of Public Convenience and
Necessity for the next twelve (12) months, beginning April 1, 2014; date set for
public hearing at January 27, 2014, meeting; notice of such hearing was
published in the February 25, 2014, issue of The Roanoke Times, a newspaper
having general circulation in the City of Salem; and
WHEREAS, it was noted that four companies submitted applications:
Salem Taxi, Inc., to operate five (5) vehicles; Delivery Boys, Inc., to operate two
(2) vehicles; B. Early Cab Service, LLC, to operate eleven (11) vehicles; and Yellow
Cab Services of Roanoke, Inc., to operate thirty-eight (38) vehicles; and
WHEREAS, the City Attorney noted that each year the police department
does an investigation to determine the appropriateness of the applicant, to
inspect the vehicles, etc.; and
WHEREAS, Councilman Jones questioned if there have been any
complaints on any of the taxicab companies; and
WHEREAS, the City Manager stated that he has not heard any complaints
or concerns during the past year regarding any of the taxicab companies; and
WHEREAS, Mayor Foley thanked Officer Blake Critz for his work regarding
the taxicab companies; and
ITEM 1
CERTIFICATES OF
PUBLIC
CONVENIENCE AND
NECESSITY
(TAXICABS) ISSUED
FOR THE NEXT
TWELVE MONTHS
BEGINNING APRIL 1,
2014
2
WHEREAS, no person(s) appeared related to the request;
ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, Certificates of Public
Convenience and Necessity were hereby issued for the next twelve (12) months
beginning April 1, 2014, to Salem Taxi, Inc. to operate five (5) vehicles; Delivery
Boys, Inc., to operate two (2) vehicles; B. Early Cab Service, LLC, to operate
eleven (11) vehicles; and Yellow Cab Services of Roanoke, Inc., to operate thirty-
eight (38) – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W.
Johnson – aye, John C. Givens – absent, and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider adopting Resolution 1246
authorizing the City’s participation in the Virginia Juvenile Community Crime
Control Act; and
WHEREAS, the City Manager noted that this is an annual resolution that is
adopted in order to qualify the City for grants from the State of Virginia; and the
City does partner with Roanoke County and other agencies in this as well; and
WHEREAS, Councilwoman Garst inquired as to who draws up the local
plan; and
WHEREAS, the Director of Finance stated that she believes the plan is
drawn up by Carolyn Minnix of the Court Services Unit;
ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1246 authorizing the
City’s participation in the Virginia Juvenile Community Crime Control Act was
hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye;
Jane W. Johnson – aye, John C. Givens – absent, and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider adopting Resolution 1247
closing Main Street on September 13, 2014, for Olde Salem Days festivities; and
WHEREAS, the City Manager noted that the Rotary Club of Salem has
requested that the street closing begin one-half hour earlier than in prior years;
he read a statement from Barney Horrell with the Rotary Club of Salem thanking
Council for its support, noting that the 2013 Olde Salem Days event was the
most successful since the Rotary Club took over the event from the Salem
ITEM 2
RESOLUTION 1246
ADOPTED
AUTHORIZING THE
CITY’S
PARTICIPATION IN
THE VIRGINIA
JUVENILE
COMMUNITY
CRIME CONTROL
ACT
ITEM 3
RESOLUTION 1247
ADOPTED CLOSING
MAIN STREET ON
SEPTEMBER 13,
2014, FOR OLDE
SALEM DAYS
FESTIVITIES
3
Jaycees; every crafter space located on Main Street for the 2014 event has been
reserved and paid for by the end of January 2014; Olde Salem Days is one of the
Rotary Club’s largest events and when combined with other fundraising efforts,
the monies raised in 2013 allowed the Club to award over $55,000 to worthy
groups and projects in Salem and throughout our larger, global community; Olde
Salem Days also provides the opportunity for many local clubs and groups to
raise money for their own projects by renting spaces at the event or by serving
as one of the volunteer groups paid by Rotary to help with event logistics; above
all these benefits, Olde Salem Days provides an opportunity for out of town
visitors to spend the day or weekend enjoying the hospitality and the talents of
the citizens of Salem; Mr. Horrell asked that Council continue its support of Olde
Salem Days; and
WHEREAS, a discussion was held regarding the quick clean-up after the
event, and the time the streets would reopen, etc;
ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, Resolution 1247 closing Main Street
on September 13, 2014, for Olde Salem Days festivities was hereby adopted –
the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson –
aye, John C. Givens – absent, and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider request for donation to the
Salem Kiwanis Club ($508.60) equal to the amount of admissions tax paid in
connection with the Roy Stanley Memorial Shootout event held February 8,
2014;
ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, donation ($508.60) to Salem
Kiwanis Club equal to the amount of admissions tax paid in connection with the
Roy Stanley Memorial Shootout event held on February 8, 2014, was hereby
approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W.
Johnson – aye, John C. Givens – absent; and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider request to accept and
appropriate the Virginia Pre Hospital Information Bridge (VPHIB) Special Initiative
Grant; and
WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance
Committee reported that the City has been awarded $26,230 in Virginia Pre
ITEM 4
DONATION TO
SALEM KIWANIS
CLUB APPROVED IN
AMOUNT OF
$508.60 EQUAL TO
AMOUNT OF
ADMISSIONS TAX
PAID IN
CONNECTION WITH
ROY STANLEY
MEMORIAL
SHOOTOUT EVENT
HELD FEBRUARY 8,
2014
ITEM 5
VIRGINIA PRE
HOSPITAL
INFORMATION
BRIDGE (VPHIB)
SPECIAL INITIATIVE
GRANT FUNDS
ACCEPTED AND
APPROPRIATED
4
Hospital Information bridge (VPHIB) Special Initiative grant funds; funds that
were not included in the current budget, will be used to replace seven
computers used for emergency medical reporting; no local match is required;
the Committee recommends acceptance and appropriation of the Virginia Pre
Hospital Information Bridge (VPHIB) Special Initiative Grant in the amount of
$26,230;
ON A MOTION MADE BY COUNCILMAN JONES, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, acceptance and appropriation
of the Virginia Pre Hospital Information Bridge (VPHIB) Special Initiative Grant in
the amount of $26,230 to be used to replace seven computers for emergency
medical reporting was hereby approved – the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent, and
Byron Randolph Foley – aye.
Mayor Foley requested that Council consider request to accept and
appropriate the 2013 State Homeland Security Program (SHSP) Grant; and
WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance
Committee reported that the City has been awarded $32,894 in 2013 State
Homeland Security Program grant funds; SHSP funds are intended to support the
development and sustainment of core capabilities of Hazardous Materials
Teams; funds will be used to purchase air monitoring equipment and a storage
facility for the equipment; no local match is required; the Committee
recommends acceptance and appropriation of the 2013 State Homeland Security
Program Grant in the amount of $32,894; and
WHEREAS, the City Manager noted that the City’s Hazardous Response
Team is a regional team, and when the team is called out, the City is often
reimbursed; this is another tool for the City to help the region as the Hazardous
Response Unit;
ON A MOTION MADE BY COUNCILMAN JONES, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, acceptance and appropriation
of the 2013 State Homeland Security Program grant in the amount of $32,894 to
be used to purchase air monitoring equipment and a storage facility for the
equipment was hereby approved – the roll call vote: Lisa D. Garst – aye, William
D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent, and Byron
Randolph Foley – aye.
Mayor Foley requested that Council hold a closed session pursuant to
provision of Section 2.2-3711 A. (3) of the 1950 Code of Virginia, as amended, to
ITEM 7
CLOSED SESSION TO
DISCUSS PROPERTY
THE CITY MAY WISH
TO PURCHASE, AND
TO DISCUSS A
BUSINESS
EXPANSION
ITEM 6
2013 STATE
HOMELAND
SECURITY
PROGRAM (SHSP)
GRANT FUNDS
ACCEPTED AND
APPROPRIATED
5
discuss property the City may wish to purchase, and Section 2.2-3711 A. (5) of
the 1950 Code of Virginia, as amended, to discuss a potential expansion of an
existing business;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3711 A. of the Code of Virginia, 1950 as amended to date, Council convened
to Closed Session at 7:42 p.m. for the purpose of discussing the following specific
matters: discussion of a real estate matter pertaining to property the City may
desire to purchase, which is authorized by Section 2.2-3711 A. 3. of the Code of
Virginia, 1950 as amended to date; and discussion of a potential expansion of an
existing business, which is authorized by Section 2.2-3711 A. 5. of the Code of
Virginia, 1950, as amended to date -- the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – absent, and
Byron Randolph Foley – aye.
Upon reconvening at 9:25 p.m.;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby
certifies that in Closed Session only items lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act and only such items
identified in the motion by which the Closed Session was convened were heard,
discussed, or considered by the Council – the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – absent, and
Byron Randolph Foley – aye.
ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, the meeting is hereby continued
until 2:00 p.m. on Thursday, March 13, 2014, in Council Chambers – the roll call
vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C.
Givens – absent, and Byron Randolph Foley – aye.
There being no further business to come before the Council, the same on
motion continued at 9:27 p.m.
6
Mayor
Clerk of Council
7
March 13, 2014
A continued regular meeting of the Council of the City of Salem, Virginia,
was held in Council Chambers, City Hall, 114 North Broad Street, on March 13,
2014, at 2:00 p.m., there being present the following members of said Council,
to wit: John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst
(Byron Randolph Foley – absent); with John C. Givens, Vice Mayor, presiding;
together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City
Manager and Clerk of Council; Melinda J. Payne, Director of Planning and
Economic Development; and Stephen M. Yost, City Attorney; and the following
business was transacted:
Vice Mayor Givens requested that Council hold a closed session pursuant
to provision of Section 2.2-3711 A. (5) of the 1950 Code of Virginia, as amended,
to discuss a potential expansion of an existing business;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3711 A. of the Code of Virginia, 1950 as amended to date, Council convened
to Closed Session at 2:01 p.m. for the purpose of discussing the following specific
matter: discussion of a potential expansion of an existing business, which is
authorized by Section 2.2-3711 A. 5. of the Code of Virginia, 1950, as amended
to date -- the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W.
Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent.
Upon reconvening at 3:05 p.m.;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby
certifies that in Closed Session only items lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act and only such items
identified in the motion by which the Closed Session was convened were heard,
discussed, or considered by the Council – the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron
Randolph Foley – absent.
There being no further business to come before the Council, the same on
motion continued at 3:06 p.m.
CLOSED SESSION
CONTINUED FROM
MARCH 10, 2014, TO
DISCUSS A
POTENTION
EXPANSION OF AN
EXISTING BUSINESS
8
Mayor