HomeMy WebLinkAbout3/27/2023 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, March 27, 2023, 6:30 PM
Work S es s io n 5:45 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion I tems
1) Annual Presentation - J ohn Hull, Executive Director of the Roanoke Regional Partnership
2) Follow-up on requests/comments at previous meetings.
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing component at the same meeting.
B.Minutes
C onsider acceptance of the March 13, 2023, Work Session and Regular Meeting minutes.
C .F inancial Reports
C onsider acceptance of the Statement of Revenues and Expenditures for the eight months
ending February 2023.
5.Old Business
6.New Business
A.Amendment to the Zoning Ordinance
Hold public hearing and consider ordinance on first reading for the request of Michael O.
Garst and Alan L. Garst, property owners, for rezoning the property located at 907 Florida
Street (Tax Map # 185-5-9) from HBD Highway Business District to RSF Residential Single
Family. (Advertised in the March 9 and 16, 2023, issues of the Salem Times-
Register). Planning C ommission recommended approval. See page 2 of the March 15, 2023,
minutes. STAFF REPO RT
B.Special Exception P ermit
Hold public hearing and consider the request of Daniel N Suggs Excavating & Grading, Inc.,
property owner, and A M Transportation of Roanoke, LLC , contract purchaser, for the issuance
of a Special Exception Permit to allow a truck parking facility on the property located at 2730
West Main Street, (Tax Map # 174-5-1). (Advertised in the March 9 and 16, 2023, issues of
the Salem Times-Register). Planning Commission recommended denial. See page 3 of the
March 15, 2023, minutes. STA FF REPO RT
C .L aw Library F ee
C onsider ordinance repealing City of Salem Law Library Fee.
7.Adjournment
Item #4B
Date: 3/27/2023
City Council Meeting
MINUTES
Monday, March 13, 2023, 6:30 PM Work Session 5:45 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
AMENDED AGENDA
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in
the Council Chambers Conference Room, City Hall, 114 N. Broad Street,
Salem, Virginia, on March 13, 2023, at 5:45 p.m., there being present the
following members of said Council to wit: Renée Ferris Turk, Mayor;
James W. Wallace, III, Vice-Mayor (participated remotely); Council
members; Byron Randolph Foley, William D. Jones, and H. Hunter
Holliday; with Renée Ferris Turk, Mayor, presiding; together with James
E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and
Clerk of Council; Rosemarie B. Jordan, Director of Finance; A.K. Briele,
Director of Electric Department; Crystal Williams, Assistant to the City
Manager; Laura Lea Harris, Deputy Clerk of Council; and the following
business was transacted;
Mayor Turk reported that this date, place, and time had been set in
order for the Council to hold a work session; and
2. New Business
A. Discussion Items
Electricity Contract Overview Work Session
WHEREAS, A. K. Briele, Director of the Electric Department, presented
an overview of the City's electricity contract. He shared a history of
Salem's electric contracts dating back to 1891. He noted the deregulation
of Wholesale Electric Markets in the 1990s. The current 20-year full
requirements contract, which was signed with AEP in 2006, expires in
July 2026. Other players and options to consider in negotiating a new
contract beyond 2026 were shared with Counci l for their consideration.
Discussion was held and questions answered by Mr. Briele and Ms.
Jordan. Next steps of the process were presented. The Request for
Proposal process is in the beginning stages now and it is anticipated that
this will go out for bids in late spring or early summer; and
WHEREAS, Mr. Light shared with Council for their information, that as
Salem no longer has a Law Library, an ordinance needs to be adopted as a
housekeeping item in order to remove the current fee of $4 per Civil
Case. This will be presented as an item for their approval at the March 27,
2023, Council Meeting; and
3. Adjournment
WHEREAS, there being no further business, Mayor Turk adjourned the
meeting at 6:29 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was
called to order at 6:32 p.m., there being present the following members
to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor
(participated remotely); Councilmembers: Byron Randolph Foley,
William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk,
Mayor, presiding together with James E. Taliaferro, II, City Manager;
Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B.
Jordan, Director of Finance; Chuck Van Allman, Director of
Community Development; Mike Stevens, Director of Communications;
and Jim Guynn, City Attorney.
2. Pledge of Allegiance
Mayor Turk requested that Mr. Light read a request from Vice-Mayor
Wallace to participate remotely in this Council meeting. The request
from Vice-Mayor Wallace stated: "In accordance with the Code of the
Commonwealth of Virginia and the Remote Participation Policy of the
City of Salem, I hereby request to participate remotely for a personal
matter, specifically that I am out of town.”
Randy Foley motioned to accept the remote participation of Vice-Mayor
Wallace. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk
Abstain: Wallace
3. Bid Openings, Awards, Recognitions Mayor Turk recognized and welcomed a Roanoke College Policy class
taught by Cody Sexton. She encouraged them to speak to a sta ff
member after the meeting was concluded.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters
not already having a public hearing component at the same
meeting.
Stella Reinhard, 213 North Broad Street, addressed Council. She
expressed the importance of recognizing and preserving open or green
spaces as they potentially come open for sale. She noted Salem iconic
landmarks at the top and bottom of the North Broad Street neighborhood,
specifically, the Farmer's Market, City Hall, and the Hope Tree land. She
also offered specific suggestions for improvements that could be done to
enhance these locations. She requested that consideration be given by
Council to future plans and that funding be included to restore historic
buildings and open spaces in Salem.
B. Minutes
Consider acceptance of the February 13, 2023, Work Session
and Regular Meeting minutes.
The minutes were accepted as written.
C. Financial Report Consider the acceptance of the Statement of Revenues and
Expenditures for the seven months ending January 2023.
The financial reports were received.
5. Old Business
There was no old business this evening.
6. New Business
A. Taxicabs
Hold public hearing in accordance with Section 98-94 of THE CODE
OF THE CITY OF SALEM, VIRGINIA, and consider issuance of
Certificates of Public Convenience and Necessity for the next twelve
(12) months, beginning April 1, 2023. Date set for public hearing at
February 13, 2023 meeting. (Advertised in the February 23, 2023
issue of the Salem Times-Register.)
Mayor Turk noted that the applications had been reviewed by
the Police Department and no issues were found. This was
confirmed by Mr. Light.
Mayor Turk opened the public hearing. No one came forward to speak.
Mayor Turk closed the public hearing.
For the benefit of the those present, Mayor Turk noted that companies
that wished to operate a Taxicab or Limousine service in the City of
Salem were required to submit an application, the application must be
reviewed by the Police Department, and Council must approve them for
operating in the City of Salem for the next year.
Mr. Light noted that three applications were received this year: one
from Bennett Early, doing business as B. Early Cab Service, LLC; one
from Daniel Reid, doing business as Reid Taxi, and one from Jordan
Sneed, doing business as Spartan VIP Limousine Service, LLC.
William Jones motioned to award Certificates of Public Convenience and
Necessity for the next twelve (12) months, beginning April 1, 2023, to B.
Early Cab Service, LLC, Daniel Stephen Reid, trading as Reid Taxi, and
Jordan Johnson Sneed, trading as Spartan VIP Limousine, LLC. H.
Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
B. Amendment to the Zoning Ordinance
Hold public hearing and conduct first reading to consider the request
of Friendship Salem Terrace, LLC, contract purchaser, and White
Whale Two, LLC, property owner of 1871 Harrogate Drive (Tax Map
# 128-1-5), and Friendship Salem Terrace, LLC, property owner of
1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the
properties from RMF Residential Multifamily District, with
conditions to HBD Highway Business District, with conditions.
(Advertised in the December 22, 2022, issue of the Salem Times-
Register) (Item tabled at the February 15, 2023, Planning
Commission meeting.) Staff recommends Council table this item.
Mayor Turk noted that it has been requested and suggested by staff
that Council table this item. There has been no movement on this
item.
Mr. Foley asked staff to clarify if the applicant was not proceeding or if
the City was still working through the process and there were still
questions that needed to be answered before proceeding.
Mr. Taliaferro clarified that there are still questions that Community
Development is working on internally. At this point, they are doing
their due diligence before moving forward.
Mr. Van Allman confirmed this.
William Jones motioned to table this item. H. Hunter Holliday seconded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
C. Resolution Approving Settlements of Opioid -Related Claims
Consider adoption of Resolution 1445 approving the City of
Salem's participation in the proposed settlement of opioid-related
claims against Teva, Allergan, Walmart, Walgreens, CVS, and their
related corporate entities, and directs the City Attorney and/or the
City’s outside counsel to execute the documents necessary to
effectuate the City’s participation in the settlements, including the
required release of claims against settling entities.
Mayor Turk noted that this is a resolution that is being put out state-
wide and many other municipalities are doing the same.
Mr. Foley asked if the dollar amount is known, Mr. Guynn
stated that this information is not known yet.
Mr. Jones asked Mr. Guynn if there was any estimate of when the
amount will be known. Mr. Guynn stated that it would likely be within
the next four to six weeks.
William Jones motioned to adopt Resolution 1445 approving the City of
Salem's participation in the proposed settlement of opioid-related claims
against Teva, Allergan, Walmart, Walgreens, CVS, and their related
corporate entities, and to direct the City Attorney and/or the City’s
outside counsel to execute the documents necessary to effectuate the
City’s participation in the settlements, including the required release of
claims against settling entities. Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
D. Olde Salem Days 2023 Consider adoption of Resolution 1446 closing Main Street on
Saturday, September 9, 2023.
Mayor Turk noted that this is a yearly activity the City holds where the
Rotary Club works the Main Street area with car shows and different
craft booths.
Mr. Taliaferro echoed that this is done each year and that the City is
thankful to Rotary for being our co-sponsor.
Randy Foley motioned to adopt Resolution 1446 requesting the Virginia
Department of Transportation (VDOT) approve City Council’s request
for the temporary closure of Main Street on September 9, 2023, for the
Olde Salem Days event. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
E. Appropriation of Funds
Consider request to appropriate downtown improvement reserve
funding in the Capital Projects Fund. Audit - Finance Committee
James Wallace motioned to appropriate $50,000 from the General
Fund revenue account for capital projects to the Downtown
Improvements Reserve expenditure account. These funds were
budgeted in the current year for this purpose. William Jones secon ded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
F. Appropriation of Funds
Consider request to adjust the Civic Center Operating budget. Audit -
Finance Committee
Mr. Foley noted for the benefit of the students that this is a bookkeeping
item, not a new expense, to make sure that everything is accounted for.
James Wallace motioned appropriate $300,000 in the Show Revenue
Account and increase the budget for the Show Expenses Account by
$300,000 for the Civic Center to reflect increased revenues and
expenditures compared to those budgeted. H. Hunter Holliday seconded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
G. Appropriation of Funds
Consider request to amend the School Grants Fund, Cafeteria Fund
and Capital Projects Fund budgets. Audit - Finance Committee
James Wallace motioned to approve the School Board’s appropriation
changes to increase revenues and expenditures in the School Grants
Fund by $133,000, increase revenues and expenditures in the School
Cafeteria Fund by $49,186, increase revenues and expenditures in the
School Capital Projects Fund by $7,000, as approved by the School
Board at their February 14, 2023, meeting. William Jones seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
H. Appropriation of Funds Consider request to accept and appropriate Local Law Enforcement
(LOLE) Grant Funds. Audit - Finance Committee
Mayor Turk remarked that she believed these funds were to be used for
equipment.
Mr. Taliaferro confirmed that this was correct and that this would be
used for an audio speaker.
James Wallace motioned to accept a $1,139 grant from Virginia
Department of Criminal Justice Services and appropriate $1,139 in grant
revenue to the Police Federal Grants Revenue Account and $1,139 to the
Grant Expenditure Account. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
I. Appropriation of Funds
Consider request to accept and appropriate the Community Flood
Preparedness Fund (CFPF) Grant. Audit - Finance Committee
Mayor Turk asked to clarify the match amount.
Mr. Van Allman clarified that it is a twenty-five percent match.
Mayor Turk commented that having a plan such as this in place enables
the City to be eligible for other grants that may come up because we have
an emergency plan in place.
Mr. Van Allman confirmed this and shared that it is a requirement that
we have a resiliency plan and that this gives the City strategies on how to
approach mitigation grants for the City as well as Stormwater grant
funding.
James Wallace motioned to accept a $59,221 Community Flood
Preparedness Funds (CFPF) Grant and appropriate $59,221 in State
Grant revenue to State Grants -Capital Projects account and $19,741
to the Transfer from the General Fund account. Appropriate $78,962
to Flood Mitigation account. Also, transfer $19,741 from the
Community Development department’s Engineering and
Architectural Services account to the Transfer to Capital Projects
account to fund the required local match. Randy Foley seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
J. Appropriation of Funds Request to accept and appropriate Smart Scale Funding for
Downtown Improvements. Audit - Finance Committee
Mr. Jones requested that Mr. Van Allman speak on Smart Scale
Funding for the benefit of the college students.
Mr. Van Allman shared that essentially the goal of the Virginia
Department of Transportation is transportation, but that this can also be
nonvehicular and include trails, electric bikes, walking, and regular bikes.
In other words, they fund nonmotorized transportation. The City's
Downtown Plan incorporates nonmotorized transportation; therefore, the
City applied for grant funding and awards were made based on need and
scoring. The City was awarded 2.3 million dollars to work on the
Downtown Plan.
Mayor Turk further noted the Cody Sexton, the class instructor for the
Policy class from Roanoke College, serves on the TPO, (Transportation
Planning Organization), a regional organization, along with herself and
soon to be Mr. Holliday. They meet monthly to discuss using this funding
for various projects across the region. She further noted that this part of
the project will pick up at the library and extend down to Market Street.
She expressed appreciation for Mr. Sexton's participation and noted that
he is very active on this Board.
James Wallace motioned to accept Smart Scale funding of $2,311,825 and
appropriate $2,311,825 to the Capital Projects Federal Revenue account
and to the Downtown Improvement – E Main St/White Oak Alley to
Market St expenditure account. No local match is required. These funds
will allow for the completion of this section of the Downtown
Improvement project. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
K. Roanoke College ESC Plan Consider setting bond for erosion and sediment control for
Roanoke College ESC Plan. Audit-Finance Committee
Mayor Turk noted the location is on the west side of the Elizabeth
Campus above the Chubb Building.
Mr. Wallace prefaced the motion by noting that the College is planning
to construct a garden on Elizabeth Campus and no structures are
included in this plan.
James Wallace motioned to approve bonding in the amount of
$10,969.00 for erosion and sediment control for Roanoke College ESC
Plan, located at 957 Kime Lane/324 Idaho Street with a time for
completion set at 12 months as recommended by staff. William Jones
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
L. New Metal Building - 71 St. John Road
Consider setting bond for erosion and sediment control and
landscaping for New Metal Building - 71 St. John Road. Audit-
Finance Committee
James Wallace motioned to approve bonding in the amount of $16,170.00
for erosion and sediment control and landscaping for New Metal Building
located at 71 St. John Road with a time for completion set at 12 months as
recommended by staff. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
M. Carter Machinery Wash Bay
Consider setting bond for physical improvements and erosion and
sediment control for Carter Machinery Wash Bay. Audit-Finance
Committee
James Wallace motioned to approve bonding in the amount of $20,671.00
for physical improvements and erosion and sediment control for Carter
Machinery Wash Bay, located at 1330 Lynchburg Turnpike with a time
for completion set at 12 months as recommended by staff. William Jones
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
N. Boards and Commissions
Consider appointments to various boards and commissions.
Mayor Turk encouraged citizens to check the City Website for any
openings on Boards that they might be interested in serving on.
Randy Foley motioned to recommend H. Hunter Holliday to replace Bill
Jones for the remainder of a three-year term ending June 30, 2023, to the
Roanoke Valley Transportation Planning Organization (TPO) Policy
Board. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
O. Performance Agreement - STS/APG
Consider preliminary approval of Performance Agreement,
authorization of City Manager to finalize agreement upon final
execution by EDA, and direction of staff to shop loan options -
SUPPLEMENTAL ITEM
Mayor Turk stated that there is an item that Council needs to add to the
agenda this evening related to the Green Glass project that was approved
this past Friday.
Bill Jones motioned to add discussion of item 6O to the agenda for this
evening. Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
Mayor Turk expounded on the Green Glass Project and explained that
Friday morning the Economic Development Authority had preliminarily
approved a Performance Agreement with STS (mother company of the
Adler Pelzer Group) for the GE building. This is a company that will
come in and press plastic cab forms for the Volvo Truck Company and
Mack Truck. In order to do this, the Economic Development Authority
had to approve moving forward with a loan, and we need to allow staff
members to move forward with obtaining loans or bonds for the project.
If Council is amenable, the City of Salem will match a grant by the state
of Virginia of $500,000 that the state has approved for this company.
Randy Foley motioned to preliminarily approve Performance
Agreement for STS/APG, authorize the City Manager to finalize
agreement upon final execution by EDA, and direct staff to shop loan
options. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
7. Closed Session
A. Closed Session
Hold a closed session in accordance with Sections 2.2-3711 A (1) and (3)
of the 1950 Code of Virginia, as amended, for:
1) A discussion or consideration of the acquisition of real property for a
public purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely af fect the bargaining
position or negotiating strategy of the public body, specifically both the
acquisition and disposition of real property;
2) A discussion of a personnel matter pertaining to the City
Manager's annual evaluation.
Randy Foley motioned that, in accordance with Section 2.2-3711 A (1)
and (3) of the 1950 Code of Virginia, as amended, Council hereby
convenes to closed session at 7:07 p.m. for the purpose of discussing the
following specific matters:
1) A discussion or consideration of the acquisition of real property
for a public purpose, or of the disposition of publicly held real property, where discussion in an
open meeting would
adversely affect the bargaining position or negotiating strategy of the
public body, specifically
both the acquisition and disposition of real property;
2) A discussion of a personnel matter pertaining to the City
Manager's annual evaluation.
Bill Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
Randy Foley motioned reconvene at 7:55 p.m. in accord ance with Section
2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council
certifies that in closed session only items lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act and
only such items identified in the motion by which the closed session was
convened were heard, discussed, or considered by the Council. William
Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
8. Adjournment
The meeting was adjourned at 7:55 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 5,435,676$ -$ 0%-$ -$
General Property Taxes 44,905,191 17,185,918 38%16,123,101 1,062,817
Other Local Taxes 25,542,300 15,909,688 62%15,480,832 428,856
Permits and Licenses 342,740 240,266 70%288,829 (48,563)
Fines and Forfeitures 76,000 76,002 100%53,919 22,083
Revenue from Use of Money and Property 698,440 2,660,290 381%445,043 2,215,247
Charges for Services 3,479,253 2,105,696 61%2,034,920 70,776
Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 -
Payment in Lieu of Taxes from Water Fund 114,929 107,448 93%122,253 (14,805)
Miscellaneous Revenue 343,720 426,872 124%288,098 138,775
Non-Categorical Aid 3,673,007 686,441 19%679,788 6,653
Shared Expenses 1,558,777 873,813 56%874,869 (1,056)
Categorical Aid 9,048,190 3,977,615 44%3,996,864 (19,249)
Non-Revenue Receipts 76,281 76,280 100%68,719 7,561
Transfer From Other Funds 25,950,000 16,664,857 64%- 16,664,857
Total Revenues 124,404,504 64,151,186 52%43,617,235 20,533,951
Expenditures:
General Government 9,355,981 5,926,486 63%4,699,259 1,227,227
Judicial Administration 2,665,205 1,701,575 64%1,636,165 65,410
Public Safety 20,791,439 13,371,618 64%12,505,501 866,117
Public Works 13,465,185 6,274,578 47%6,141,329 133,249
Health and Welfare 6,257,745 3,158,313 50%3,008,647 149,666
Education 24,390,382 17,913,003 73%17,718,986 194,017
Parks, Recreation and Cultural 7,105,440 4,570,059 64%3,739,706 830,353
Community Development 4,056,214 3,052,928 75%2,010,406 1,042,522
Non-Departmental 34,193,814 20,762,759 61%3,628,873 17,133,886
Contingency 774,099 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 124,404,504 76,731,319 62%55,088,872 21,642,447
Revenues Over/(Under) Expenditures -$ (12,580,133)$ (11,471,637)$ (1,108,496)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Eight Months Ending February 28, 2023
Item #4C
Date: 3/27/2023
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending February 28, 2023
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$
American Rescue Plan Act Funding-NEU 26,250,208 11,754,434 - 11,754,434 14,495,774 11,750,434
ARPA - VA Tourism Recovery Program 70,000 30,495 - 30,495 39,505 30,495
ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 -
Total Revenues 31,240,131 16,699,352 - 16,699,352 14,540,779 16,695,352
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 30,495 - 30,495 39,505 30,495
Sports Marketing Incentive Program 5,500 - - - 5,500 -
Transfer to General Fund 31,160,631 16,664,857 - 16,664,857 14,495,774 16,664,857
Total Expenditures 31,240,131$ 16,699,352$ -$ 16,699,352$ 14,540,779$ 16,695,352
Fund Balance, February 28, 2023 -$
City of Salem, Virginia
Debt Outstanding
For Period Ending February 28, 2023
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 2/28/2023
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - - 581,080
2019 Public Improvement Bonds 4,475,000 - - 4,475,000
2020 Public Improvement Bonds 2,160,000 - - 2,160,000
2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136
2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (480,295) 30,166,728
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - - 23,695,000
Total School Debt Outstanding 33,581,943 - (1,436,955) 32,144,988
Total Debt Outstanding 64,228,966$ -$ (1,917,250)$ 62,311,716$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending February 28, 2023
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 9,809,930$ 1,318,108$ -$ 1,318,108$ 8,491,822$ 539,621$
State Grants 8,660,363 1,314,061 - 1,314,061 7,346,302 355,189
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 83,658 479,754 - 479,754 (396,096) 396,096
Transfer From General Fund 18,362,524 18,412,522 - 18,412,522 (49,998) 14,499,584
Total Revenues 80,635,542 65,243,510 - 65,243,510 15,392,032 15,790,490
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761
Fire Station #2 Renovations 432,000 5,480 - 5,480 426,520 5,480
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Colorado St Bridge Replacement 6,450,000 718,486 206,966 925,452 5,524,548 63,184
Apperson Drive Bridge Replacement 3,364,939 691,450 77,980 769,430 2,595,509 208,860
Street Department Equipment 2020 1,229,852 1,225,726 - 1,225,726 4,126 24,590
Jury Room Expansion 400,000 4,271 - 4,271 395,729 4,271
Hanging Rock Battlefield Phase 2 1,420,310 906,145 317,750 1,223,895 196,415 744,136
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 141,313 53,650 194,963 909,437 35,850
Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645
Kiwanis Roof/Infrastructure Renovations 417,788 214,323 130,115 344,438 73,350 197,514
Moyer Sports Complex Renovation 27,602,491 3,543,416 20,208,009 23,751,425 3,851,066 2,675,356
Mason Creek Greenway Phase 3 2,610,681 146,506 323,738 470,244 2,140,437 87,409
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) -
Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 -
Flood Mitigation 141,740 - - - 141,740 -
Downtown Impr - E Main St/Union St 2,504,140 1,018,559 1,341,101 2,359,660 144,480 896,478
Downtown Impr - E Main St/Market St 3,629,869 157,557 50,804 208,361 3,421,508 46,823
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 40,350 - - - 40,350 -
Excess Local Funding Reserve 393,753 - - - 393,753 -
Transfer to Schools-2020 Bonds 27,000,000 25,578,119 - 25,578,119 1,421,881 2,470,472
Total Expenditures 80,635,542$ 34,679,516$ 23,091,053$ 57,770,569$ 22,864,973$ 7,487,829
Fund Balance, February 28, 2023 30,563,994$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 28,080,695$ 67%27,277,944$ 802,751$
Other Electric Revenue 691,000 464,858 67%792,514 (327,656)
Reserve for Encumbrances 967,119 - 0%- -
Total Operating Revenues 43,409,687 28,545,553 66%28,070,458 475,095
.
Operating Expenses
Other Power Generation - Operation 90,000 63,452 71%35,450 28,002
Other Power Generation - Maintenance 69,979 18,763 27%49,131 (30,368)
Purchased Power 21,422,165 16,164,320 75%13,729,558 2,434,762
Transmission - Operation 8,513,752 6,202,746 73%5,256,181 946,565
Transmission - Maintenance 24,490 9,236 38%2,143 7,093
Distribution - Operations 1,036,663 699,098 67%658,583 40,515
Distribution - Maintenance 1,379,783 1,054,976 76%741,802 313,174
Customer Service 616,227 402,125 65%382,822 19,303
Administration & General - Operation 2,851,455 927,643 33%596,356 331,287
Administration & General - Maintenance 239,539 137,739 58%89,714 48,025
Depreciation - 941,185 0%905,652 35,533
Capital 3,426,548 1,063,365 31%5,068,786 (4,005,421)
Contingency 579,086 - 0%- -
Total Operating Expenses 40,249,687 27,684,648 69%27,516,178 168,470
Income (loss) Before Transfers 3,160,000 860,905 554,280 306,625
Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 100%(3,160,000) -
Income (loss)-$ (2,299,095)$ (2,605,720)$ 306,625$ Income (loss)-$ (4,598,190)$ (5,211,440)$ 613,250$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Eight Months Ending February 28, 2023
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 4,842,689$ 65%4,920,043$ (77,354)$
Other Revenue 336,930 237,010 70%257,303 (20,293)
Water Federal Grants Revenue - 800 0%- 800
Gain On Sale Of Assets - - 0%5,207 (5,207)
Reserve for Encumbrances 2,911,772 - 0%- -
Total Operating Revenues 10,648,702 5,080,499 48%5,182,553 (102,054)
.
Operating Expenses
Salaries of Personnel 904,254 645,600 71%613,844 31,756
Fringe Benefits 426,105 289,348 68%263,562 25,786
Contractual Services 728,778 392,806 54%323,289 69,517
Printing and Binding 2,500 565 23%86 479
Advertising 1,000 - 0%698 (698)
Utilities 421,200 271,904 65%258,413 13,491
Communications 5,800 3,268 56%2,889 379
Insurance 32,250 32,318 100%28,174 4,144
Travel and Training 9,800 4,992 51%3,608 1,384
Miscellaneous 63,106 48,411 77%44,721 3,690
Materials and Supplies 235,390 132,820 56%123,830 8,990
Depreciation - 569,974 0%570,047 (73)
Capital 942,878 840,538 89%160,812 679,726
Contingency 100,481 - 0%- -
Total Production Expenses 3,873,542 3,232,544 83%2,393,973 838,571
Salaries of Personnel 708,001 375,959 53%360,073 15,886
Fringe Benefits 350,902 170,448 49%163,107 7,341
Contractual Services 825,424 557,995 68%437,450 120,545
Communications 4,950 3,575 72%2,528 1,047
Insurance 24,500 29,734 121%21,780 7,954
Lease/Rent of Equipment 2,000 1,054 53%1,214 (160)
Travel and Training 8,300 2,698 33%2,637 61
Miscellaneous 28,106 19,180 68%16,138 3,042
Miscellaneous Credits (240,000) (223,338) 93%(174,289) (49,049)
Materials and Supplies 174,819 103,087 59%58,096 44,991
Depreciation - 72,579 0%70,421 2,158
Capital 3,302,209 1,056,774 32%163,345 893,429
Interest Obligations 1,471,020 99,362 7%116,820 (17,458)
Total Distribution Expenses 6,660,231 2,269,107 34%1,239,320 1,029,787
Income (loss) Before Transfers 114,929 (421,152)1,549,260 (1,970,412)
Transfers (Payment in Lieu of taxes)(114,929)(107,448) 93%(122,253) 14,805
Income (loss)-$ (528,600)$ 1,427,007$ (1,955,607)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Eight Months Ending February 28, 2023
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 4,607,149$ 66%4,634,165$ (27,016)$
Other Revenue 158,688 129,105 81%101,131 27,974
Reserve for Encumbrances 913,062 - 0%- -
Total Operating Revenues 8,068,750 4,736,254 59%4,735,296 958
.
Operating Expenses
Salaries of Personnel 807,657 515,179 64%458,702 56,477
Fringe Benefits 390,329 225,211 58%189,833 35,378
Contractual Services 3,856,276 1,581,120 41%1,593,159 (12,039)
Printing and Binding 1,500 144 10%194 (50)
Advertising 1,500 - 0%6,542 (6,542)
Utilities 4,500 2,646 59%2,112 534
Communications 14,700 11,974 81%10,384 1,590
Insurance 18,500 12,918 70%11,874 1,044
Lease/Rent of Equipment 3,000 1,055 35%1,214 (159)
Travel and Training 12,000 5,574 46%5,105 469
Miscellaneous 40,106 22,675 57%20,083 2,592
Miscellaneous Credits (325,000) (111,743) 34%(97,541) (14,202)
Materials and Supplies 76,234 37,682 49%25,549 12,133
Depreciation - 914,040 0%913,116 924
Capital 1,094,908 105,424 10%301,679 (196,255)
Interest Obligations 1,594,370 31,200 2%48,224 (17,024)
Bond Costs - - 0%9,961 (9,961)
Contingency 478,170 - 0%- -
Total Operating Expenses 8,068,750 3,355,099 42%3,500,190 (145,091)
Income (loss) before Transfers - 1,381,155 1,235,106 146,049
Income (loss)-$ 1,381,155$ 1,235,106$ 146,049$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Eight Months Ending February 28, 2023
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 289,111$ 84%229,272$ 59,839$
Box office shows 1,153,000 1,237,888 107%582,378 655,510
Catering and concessions 141,000 137,537 98%100,860 36,677
Merchandise and commissions 155,500 144,430 93%120,188 24,242
Static advertising 60,000 24,125 40%34,792 (10,667)
Miscellaneous income 16,000 21,044 132%15,462 5,582
Interest Income - 439 0%- 439
Salem Fair 598,000 536,021 90%532,019 4,002
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 2,803,968 2,390,595 85%2,883,513 (492,918)
Operating Expenses
Salaries of personnel 1,266,277 866,405 68%710,587 155,818
Fringe benefits 519,588 304,726 59%260,169 44,557
Maintenance and contractual services 230,468 186,945 81%131,545 55,400
Printing and binding 500 1,000 200%116 884
Advertising 21,500 20,210 94%14,927 5,283
Utilities 290,000 224,557 77%219,313 5,244
Communications 13,900 8,670 62%8,484 186
Insurance 28,000 30,924 110%27,138 3,786
Leases and Rentals 3,200 275 9%3,167 (2,892)
Travel and training 6,300 6,682 106%1,965 4,717
Miscellaneous 87,203 64,740 74%60,981 3,759
Show expense 1,040,000 1,316,316 127%655,371 660,945
Fair expense 508,534 556,020 109%518,784 37,236
Materials and supplies 31,366 19,223 61%13,874 5,349
Capital 366,300 60,408 16%4,217 56,191
Depreciation - 182,963 0%190,313 (7,350)
Total Operating Expenses 4,413,136 3,850,064 87%2,820,951 1,029,113
Income (loss) Before Transfers (1,609,168)(1,459,469) 62,562 (1,522,031)
Transfers 1,609,168 1,072,779 67%1,106,112 (33,333)
Income (loss)-$ (386,690)$ 1,168,674$ (1,555,364)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Eight Months Ending February 28, 2023
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 514,391$ 117%318,663$ 195,728$
Concessions 116,927 130,981 112%115,247 15,734
Moyer Concessions - - 0%42,119 (42,119)
Salem High Concessions 7,200 468 7%879 (411)
Total Operating Revenues 564,523 645,840 114%476,908 168,932
.
Operating Expenses:
Salaries of personnel 269,656 156,737 58%137,692 19,045
Fringe benefits 112,296 47,422 42%41,827 5,595
Contractual services 5,719 7,774 136%3,789 3,985
Printing and binding 300 300 100%1,034 (734)
Laundry and Cleaning 2,500 - 0%- -
Communications 300 106 35%102 4
Insurance 1,800 1,521 85%1,740 (219)
Travel and training - 30 0%- 30
Miscellaneous 115,577 137,193 119%81,008 56,185
Materials and supplies 139,165 167,857 121%105,575 62,282
Depreciation - 2,922 0%2,922 -
Total Catering Expenses 647,313 521,862 81%375,689 146,173
Salaries of Personnel 27,675 28,432 103%36,572 (8,140)
Fringe Benefits 6,731 7,665 114%6,537 1,128
Contractual services - 9,996 0%2,965 7,031
Miscellaneous 33,750 49,915 148%40,179 9,736
Materials and Supplies 24,700 39,242 159%34,574 4,668
Total Concessions Expenses 92,856 135,250 146%120,827 14,423
Salaries of Personnel - - 0%15,944 (15,944)
Fringe Benefits - - 0%3,093 (3,093)
Contractual services - - 0%1,667 (1,667)
Miscellaneous - - 0%6,386 (6,386)
Materials and Supplies - - 0%10,314 (10,314)
Total Moyer Expenses - - 0%37,404 (37,404)
Salaries of Personnel 2,927 - 0%901 (901)
Fringe Benefits 519 - 0%108 (108)
Materials and Supplies 1,880 - 0%564 (564)
Total Salem High Expenses 5,326 - 0%1,573 (1,573)
Income (loss) Before Transfers (180,972)(11,272)(58,585)47,313
Transfers 180,972 - 0%- -
Income (loss)-$ (11,272)$ (58,585)$ 47,313$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Eight Months Ending February 28, 2023
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 3,181,893 57% 2,983,820 198,073
Premiums Paid - School 4,687,000 2,703,324 58% 2,585,597 117,727
Premiums Paid - Retirees 798,000 482,982 61% 538,137 (55,155)
Dental Premiums Paid 602,550 345,635 57% 345,664 (29)
Interest Earnings 23,000 87,954 382% 11,623 76,331
Miscellaneous 5,000.00 4,467 0% 5,346 (879)
Total Year to Date Revenues 11,678,050 6,806,255 58% 6,470,187 336,068
Expenses
Health Claims 10,505,991 5,339,428 51% 5,751,253 (411,825)
Dental Claims 602,550 288,429 48% 286,254 2,175
Employee Health Clinic 469,311 260,228 55% 249,804 10,424
Consulting Services 95,348 46,556 49% 46,942 (386)
Miscellaneous 4,850 4,069 84% 3,817 252
Total Year to Date Expenses 11,678,050 5,938,710 51% 6,338,070 (399,360)
Ending Net Position -$ 6,903,776$ 6,354,147$ 549,629$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Seven Months Ending January 31, 2023
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending February 28, 2023
Schedule N
FV as a
Cash Value Net Change Fair Value % of
2/28/2023 in Fair Value 2/28/2023 Portfolio
Demand & Time Deposits
Concentration Account 51,459,588$ -$ 51,459,588$ 30.4%
Payroll Account 10,011 - 10,011 0.0%
Revenue Recovery Account 9,121 - 9,121 0.0%
Utility Billing Account 4,297 - 4,297 0.0%
Box Office Account 587,655 - 587,655 0.3%
Held as Fiscal Agent of:
Cardinal Academy 814,587 - 814,587 0.5%
Court Community Corrections 1,416,193 - 1,416,193 0.8%
Held on Behalf of:
Economic Development Authority 516,253 - 516,253 0.3%
Total Demand & Time Deposits 54,817,705 - 54,817,705 32.3%
Investments
Local Government Investment Pool (LGIP) 100,453,424 - 100,453,424 59.2%
VA State Non-Arbitrage Program (SNAP) 14,494,149 - 14,494,149 8.5%
Total Investments 114,947,573 - 114,947,573 67.7%
Total Deposits and Investments 169,765,278$ -$ 169,765,278$ 100.0%
* Extended Maturity
Item #6A
Date: 3/27/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Amendment to the Zoning Ordinance
Hold public hearing and consider ordinance on first reading for the
request of Michael O. Garst and Alan L. Garst, property owners,
for rezoning the property located at 907 Florida Street (Tax
Map # 185-5-9) from HBD Highway Business District to RSF
Residential Single Family. (Advertised in the March 9 and 16,
2023, issues of the Salem Times-Register). Planning
Commission recommended approval. See page 2 of the March
15, 2023, minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD Highway Business District
Land Use Plan Designation: Residential
Existing Use: Vacant
Proposed Use: Residential – Single Family Detached
The subject property (907 Florida Street, Tax Map # 185-5-9) consists of a “25 foot,” 0.086-
acre property which is currently zoned HBD Highway Business District. Located in “East
Bottom” between 7th and 8th street, this parcel sits amongst a block of properties that
encompass an array of zoning designations including HBD Highway Business District, RSF
Residential Single Family, RBD Residential Business District, and CBD Community Business
District. Further, while the majority of the parcels in this area are currently zoned HBD
Highway Business District, there are numerous tracts which are still utilized as single-family
homes as they have not been repurposed since the last zoning ordinance update.
The applicants are requesting the rezoning of this property in order to construct a single-family
home which will satisfy the setback requirements for the RSF zoning district. The Future Land
Use Map (FLUM) identifies this area as Residential, consistent with the proposed rezoning.
REQUIREMENTS:
The proposal meets the requirements of Section 106-202.3 (B). Site development regulations
for RSF.
From:Don Haddon
To:Mary Ellen H Wines
Cc:John McAden; James Patton
Subject:[Ext.] 900 Florida Street - legal description
Date:Thursday, February 16, 2023 12:54:57 PM
Attachments:REV 1 - 900 Florida St Signed.pdf
CAUTION: This message has originated from an external source. Please use proper judgment and
caution when opening attachments, clicking links or responding to this email.
Mary Ellen.
Please see below for Legal description for Michael Garst’s Rezoning.
Lot 29, Section 36, Salem Improvement Co. (PB: 1, Pg: 22 ½ (Rke. Co.))
BEGINNING AT A POINT ON THE WEST LINE OF FLORIDA STREET, 75’ SOUTH OF THE SOUTH
LINE OF 7TH STREET.
THENCE ALONG THE WEST LINE OF FLORIDA STREET S11°45'00"E, 25’ TO A POINT.
THENCE LEAVING THE WEST LINE OF FLORIDA STREET S78°15'00"W, 150.00’ TO A POINT ON
THE EAST LINE OF A 16’ ALLEY.
THENCE ALONG THE EAST LINE OF THE 16’ ALLEY N11°45'00"W, 25.00’ TO A POINT.
THENCE LEAVING THE EAST LINE OF THE 16’ ALLEY N78°15'00"E, 150.00’ TO THE POINT OF
BEGINNING,
CONTAINNING 3,750 SQUARE FEET, 0.086 ACRE, BEING IN THE CITY OF SALEM, VIRGINIA.
Let me know if you need anything else.
Regards.
Donald Haddon, III, LS
Associate
Balzer & Associates
Envisioning tomorrow. Designing today.
Planners / Architects / Engineers / Surveyors
Roanoke / Richmond / New River Valley / Shenandoah Valley
1208 Corporate Circle, Roanoke, VA 24018 / p 540.772.9580
www.balzer.cc
PAYMENT DATE
01/30/2023
COLLECTION STATION
Engineering/Inspections
RECEIVED FROM
Alan & Michael Garst
City of Salem
P.O. Box 869
Salem, VA 24153
BATCH NO.
2023-00003842
RECEIPT NO.
2023-00081705
CASHIER
Loretta Prillaman
DESCRIPTION
Rezoning 907 Florida Street
Printed by: Loretta Prillaman Page 1 of 1 02/16/2023 01:15:57 PM
PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT
CD LAND USE Land Use Application Fees $1,000.00
rezoning 907 Florida St
Total Cash $0.00
Total Check $1,000.00
Total Charge $0.00
Total Wire $0.00
Total Other $0.00
Total Remitted $1,000.00
Change $0.00
Total Received $1,000.00
$1,000.00Total Amount:
Customer Copy
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
185-5-9 907 FLORIDA ST MICHAEL GARST ALAN GARST 929 INDIANA ST SALEM VA 24153
185-5-8 901 FLORIDA ST JORDAN MEADOR 901 FLORIDA ST SALEM VA 24153
185-5-1 900 DELAWARE ST MICHAEL K ARRINGTON 900 DELAWARE ST SALEM VA 24153
185-5-2 904 DELAWARE ST LEON K GLASBY DEBORAH R GRIFFITH 904 DELAWARE ST SALEM VA 24153
185-5-3 910 DELAWARE ST CHARLES THOMAS KIRBY ESTATE 2426 LIVINGSTON RD SW ROANOKE VA 24015
185-5-4 914 DELAWARE ST DEEPIKA ARORA 914 DELAWARE ST SALEM VA 24153
185-5-10 909 FLORIDA ST TIMOTHY GLOVER 909 FLORIDA ST SALEM VA 24153
186-9-1 912 FLORIDA ST TRUSTEES, CALVARY BAPTIST CHURCH 912 FLORIDA ST SALEM VA 24153
Planning Commission Meeting
MINUTES Wednesday, March 15, 2023, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North
Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem, Virginia,
was held in Council Chambers Conference Room, City Hall, 114 North
Broad Street, Salem, Virginia, at 6:00 p.m. on March15, 2023; there being
the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P.
King, Vice Chair; Reid Garst, Jackson Beamer, and Neil L. Conner; together
with Charles E. Van Allman, Jr., Director of Community Development; Mary
Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; and
Jim H. Guynn, Jr., City Attorney; and the following business was transacted:
Chair Daulton called the meeting to order at 6:09 p.m. and reported that
this date, place and time had been set for the Commission to hold a work
session.
2. New Business
A. Discussion of items on the March agenda 1. 907 Florida Street 2. 2730 West Main Street
A discussion was held regarding the March agenda items.
B. Introduction of items on the April agenda 1. Landmark sign - 2500 West Main Street 2. Rezoning - 1630 & 1640 Roanoke Boulevard
A discussion was held regarding the upcoming April agenda items.
C. Other items for discussion 1. New applications 2. Various code changes upcoming
3. Comprehensive Plan
A discussion was held regarding the items.
3. Adjournment
Chair Daulton inquired if there were any other items for discussion and
hearing none, adjourned the work session at 6:58 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem,
Virginia, was held after due and proper notice in the Council Chambers,
City Hall, 114 North Broad Street, Salem, Virginia, at 7:01 p.m., on
March15, 2023. Notice of such hearing was published in the March 2 and
9, 2023, issues of the "Salem Times Register," a newspaper published and
having general circulation in the City of Salem. All adjacent property
owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Jim H.
Guynn, Jr., City Attorney; James E. Taliaferro, II, City Manager and Executive
Secretary, ex officio member of said Commission, to wit; Charles E. Van
Allman, Jr., Director of Community Development; Mary Ellen Wines,
Planning & Zoning Administrator; and Maxwell Dillon, Planner, and the
following business was transacted:
A. Pledge of Allegiance
2. Consent Agenda
A. Minutes Consider acceptance of the minutes from the February 15, 2023, work
session and regular meeting.
Jackson Beamer motioned for acceptance of the February 15, 2023,
work session and regular meeting minutes. Reid Garst seconded the
motion.
Ayes: Beamer, Conner, Daulton, Garst, King
3. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Michael O. Garst and Alan
L. Garst, property owners, for rezoning the property located at 907 Florida
Street (Tax Map # 185-5-9) from HBD Highway Business District to RSF
Residential Single Family.
Staff noted the following:
The subject property (907 Florida Street, Tax Map # 185-5-9) consists of a “25
foot,” 0.086- acre property which is currently zoned HBD Highway Business
District. Located in “East Bottom” between 7th and 8th street, this parcel sits
amongst a block of properties that encompass an array of zoning
designations including HBD Highway Business District, RSF Residential Single
Family, RBD Residential Business District, and CBD Community Business District.
Further, while the majority of the parcels in this area are currently zoned HBD
Highway Business District, there are numerous tracts which are still utilized as
single-family homes as they have not been repurposed since the last zoning
ordinance update.
The applicants are requesting the rezoning of this property in order to
construct a single-family home which will satisfy the setback requirements for
the RSF zoning district. The Future Land Use Map (FLUM) identifies this area as
Residential, consistent with the proposed rezoning.
Michael Garst, 929 Indiana Street, property owner, appeared before the
Commission and stated that he will build an 18-foot wide house to conform to
current setback requirements, which is the reason for the rezoning request.
No other person(s) appeared related to the request.
Denise King motioned to approve the request of Michael O. Garst and Alan
L. Garst, property owners, for rezoning the property located at 907 Florida
Street (Tax Map #185-5-9) from HBD Highway Business district to RSF
Residential Single Family. Neil Conner seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B. Special Exception Permit Hold public hearing to consider the request of Daniel N Suggs
Excavating & Grading, Inc., property owner, and AM Transportation of
Roanoke, LLC, contract purchaser, for the issuance of a Special
Exception Permit to allow a truck parking facility on the property
located at 2730 West Main Street, (Tax Map # 174-5-1).
Staff noted the following: The subject property (2730 West Main Street, Tax
Map # 174-5-1) consists of a 1.7-acre tract which possesses the HBD Highway
Business District designation. This parcel was formerly occupied by a grading
business before being demolished and left vacant between 2013/2015.
The contract purchaser is requesting a Special Exception Permit in order to
construct a truck parking facility which will provide truck drivers a secure
location to store their personal cars while they are traveling and their tractor
trailers while at home. This lot will be secured with a gate/coded lock on-site
and monitored by security cameras. There will be no employees at this
location, and nobody will be permitted to stay overnight. The applicant
estimates that a general timeframe for trucks to be gone is 3-4 consecutive
days during a one-week period.
The Future Land Use Map (FLUM) identifies this area as commercial, consistent
with the proposed utilization of the property should the Special Exception
Permit be granted.
Barney Horrell, 3553 Carvins Cove Road, Salem, appeared before the
Commission on behalf of the petitioner to explain the request. He stated that
there are no permanent buildings planned--it would be a truck parking facility.
The applicant currently owns two trucks and utilizes a gravel lot in the Glenvar
area, and other people park their trucks there as well. He further stated that
no employees will be on site; freezer-type trucks (14 spaces are currently
designated, which is subject to change based on topography); and a new
driveway will be created instead of expanding the existing shared driveway.
Gurdeep Singh, owner of AM Transportation, appeared before the
Commission and stated that he currently rents a lot in Glenvar; the proposed
lot will be completely fenced with barbed wire and monitored by cameras.
He further stated that drivers will not be sleeping in the trucks; AM
Transportation LLC will be the operating business and will lease spaces to
others; the hours of operation for truckers will vary; and the site is suitable to
the business due to its proximity to delivery locations.
Vice Chair King stated she has concerns about trucks pulling out into traffic
during normal hours as traffic is heavier in Salem than in Roanoke County.
Mr. Horrell clarified that leasing to other operators may utilize their
spaces in slightly different fashions (only tractor, different hours, etc.).
Vice Chair King inquired as to how often the parking lot would be
checked for oil and other leaks, etc.
Mr. Singh stated that it would be a couple of times a week.
Dwayne Mann, 2743 W. Main Street, Vintage Vault, appeared before the
Commission and stated that he has concerns about the turning radius for the
tractor-trailers, taking a left into the lot and the impact on the traffic light. He
also has concerns about site distance and safety with trucks pulling in and out
at low speeds with a large turn radius.
Member Conner questioned the engineering requirements.
Mr. Van Allman clarified that the final plan would be subject to site plan
review and VDOT requirements.
Jeff and Patty Washenberger appeared before the Commission and stated
that they feel that their business will be negatively affected due to the noises
and emissions associated with the truck facility being located within 50 feet of
sleeping areas-- idling one and off throughout the night, diesel smells,
slamming doors, etc. They are also concerned with the impact of traffic during
normal hours, and the variation within truck schedules--not having control of
lessees.
Terry Kelly, 1672 Dalewood Avenue, Salem, and owner of 2700 and 2712 W.
Main Street, appeared before the Commission in opposition of the request. He
does not feel the proposed business would be beneficial to the city or his
business. He is also concerned with the stormwater area--ponding of water on
adjacent properties he owns, traffic, and questioned the need for truck
parking when there is truck parking near Ditch Witch.
Jon Kelly appeared before the Commission and stated he has concerns
about the potential traffic associated when there is a wreck on Interstate
81.
Mr. Horrell reappeared before the Commission to address the turning radius--
engineering specifications. He stated that access to the property will be
worked out with City engineering, and other uses will likely have a much
higher traffic count. He also stated that stormwater will be an issue and
drainage issues on adjacent properties would be taken care of in site plan
review; fencing would match that of adjacent properties; headlights will be
facing Main Street when the trucks start; noises are consistent with the area;
and the property would be purchased by the business owner.
Mr. Singh reappeared before the Commission and stated that some trucks will
likely be running while stored.
Member Garst questioned Mr. Van Allman about tractor trailer access to
Main Street in regard to signalization.
Member Conner stated that he does not feel the proposal is a bad plan, and
noted that there is a need for this use. He also stated he is not as concerned
about traffic. Emphasized that it's the Commission's job to make sure the use
"fits in" with the character of the corridor, and feels this is the wrong place for
the business.
No other person(s) appeared related to the request.
Neil Conner motioned to deny the request of Daniel N. Suggs Excavating &
Grading, Inc., property owner, and AM Transportation of Roanoke, LLC,
contract purchaser, for the issuance of a Special Exception Permit to allow a
truck parking facility on the property located at 2730 West Main Street (Tax
Map #174-5-1). Jackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
4. Adjournment
Having no other items before the Commission, on motion by Vice Chair King,
seconded by Member Conner and duly carried, meeting was adjourned at
7:50 p.m.
City Council meeting, March 27, 2023, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING
DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY
OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110,
Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district
boundary lines be amended in the following particular and no other, viz:
That the following described property in the City of Salem of Michael O. Garst and
Alan L. Garst, property owners, located at 907 Florida Street (Tax Map # 185-5-9) be and
the same is hereby changed from HBD Highway Business District to RSF Residential Single-
Family District. And the map referred to shall be changed in this respect and no other, said
property being described as follows:
Lot 29, Section 36, Salem Improvement Co. (PB: 1, Pg: 22 ½ (Rke. Co.)) BEGINNING AT A
POINT ON THE WEST LINE OF FLORIDA STREET, 75’ SOUTH OF THE SOUTH LINE
OF 7TH STREET. THENCE ALONG THE WEST LINE OF FLORIDA STREET
S11°45'00"E, 25’ TO A POINT. THENCE LEAVING THE WEST LINE OF FLORIDA
STREET S78°15'00"W, 150.00’ TO A POINT ON THE EAST LINE OF A 16’ ALLEY.
THENCE ALONG THE EAST LINE OF THE 16’ ALLEY N11°45'00"W, 25.00’ TO A
POINT. THENCE LEAVING THE EAST LINE OF THE 16’ ALLEY N78°15'00"E, 150.00’
TO THE POINT OF BEGINNING, CONTAINNING 3,750 SQUARE FEET, 0.086 ACRE,
BEING IN THE CITY OF SALEM, VIRGINIA
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6B
Date: 3/27/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD IN CITY HALL
AGENDA ITEM: Special Exception Permit
Hold public hearing and consider the request of Daniel N Suggs
Excavating & Grading, Inc., property owner, and AM Transportation
of Roanoke, LLC, contract purchaser, for the issuance of a Special
Exception Permit to allow a truck parking facility on the property
located at 2730 West Main Street, (Tax Map # 174-5-1).
(Advertised in the March 9 and 16, 2023, issues of the Salem
Times-Register). Planning Commission recommended denial.
See page 3 of the March 15, 2023, minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD Highway Business District
Land Use Plan Designation: Commercial
Existing Use: Vacant
Proposed Use: Truck Parking Facility
The subject property (2730 West Main Street, Tax Map # 174-5-1) consists of a 1.7-acre tract
which possesses the HBD Highway Business District designation. This parcel was formerly
occupied by a grading business before being demolished and left vacant between 2013/2015.
The contract purchaser is requesting a Special Exception Permit in order to construct a truck
parking facility which will provide truck drivers a secure location to store their personal cars while
they are traveling and their tractor trailers while at home. This lot will be secured with a gate/coded
lock on-site and monitored by security cameras. There will be no employees at this location, and
nobody will be permitted to stay overnight. The applicant estimates that a general timeframe for
trucks to be gone is 3-4 consecutive days during a one-week period.
The Future Land Use Map (FLUM) identifies this area as commercial, consistent with the proposed
utilization of the property should the Special Exception Permit be granted.
REQUIREMENTS:
The proposal meets the requirements of Section 106-214.3. Site development regulations for
HBD.
BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING,BRUSHY MOUNTAIN ENGINEERING, PLLCPLLCPLLCPLLC
3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road3553 Carvins Cove road
Salem, VA 24153Salem, VA 24153Salem, VA 24153Salem, VA 24153
(540) 526(540) 526(540) 526(540) 526----6800680068006800
www.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.comwww.brushymtnengr.com
DATE: January 31, 2023
TO: City of Salem – Planning Commission
ATTN: Executive Secretary
21 S. Bruffey Street
Salem, VA 24153
RE: 2730 W. Main Street – Truck Parking Facility
Tax IDs: 174-5-1
With this letter the Owner of the subject property does hereby request that the City approve a Special
Use Permit to allow for the development and use of the lot as a Truck Parking Facility. If approved
the current Owner will sell the property to AM Transportation of Roanoke, LLC who will develop the lot
as shown on the attached concept plan. Trucks (tractors and trailers) will be parked as shown when
not in use. When a truck is put in service the driver will park personal vehicle in spaces in front and
leave in truck for a couple of days. Upon return the driver will switch back to personal vehicle. The
entire parking area will be secured with fencing and an entrance gate controlled by a keypad. A small
storage shed will be placed near the gate to house truck accessories and grounds maintenance
equipment. The subject property and surrounding properties are zoned HBD. A Special Exception
Permit is required to allow for a “Parking Facility” in HBD. Thank you for your consideration.
This request is being made on behalf of the Owner: Suggs Daniel N Excavating & Grading Inc
4891 Dan Robin Road
Salem, VA 24153
Respectfully Submitted,
Barney Horrell
Virginia Professional Engineer # 44654
Brushy Mountain Engineering, PLLC
DigiSign Verified - 2e94e28f-7d5c-4112-8b8e-404cff942283
MurelH.Suggs 01/26/2023
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
174-5-1 2730 W MAIN ST DANIEL N SUGGS EXCAVATING & GRADING INC 4891 DAN ROBIN RD SALEM VA 24153
174-5-2 2720 W MAIN ST DRB DEVELOPMENT P O BOX 944 SALEM VA 24153
174-3-10 2713 W MAIN ST SPIRIT SPE PORTFOLIO CA C-STORES INCC/O GPM INVESTMENTS LLC 1410 COMMONWEALTH DR STE 202 WILMINGTON NC 28403
174-3-1 2743 W MAIN ST BIG M LLC 2743 W MAIN ST SALEM VA 24153
209-1-4 2746 W MAIN ST JEFFREY A WASHENBERGER 2746 W MAIN ST SALEM VA 24153
Item # 6C
Date: 3/27/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 27, 2023
AGENDA ITEM: Ordinance repealing City of Salem Law Library Fee
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
Pursuant to Section 42.1-70 of the Code of Virginia, in 1985 the City implemented a $2.00 fee
for each civil action filed in City courts. The fee was later increased to $4.00 when the State
Code was amended in 1988. The funds from this fee were expended for the purpose as
provided in the statute for the use and maintenance of a law library open to the public.
Due to the changes in technology and availability of resources electronically, the need and
use of such libraries is not warranted. As a result, the law library at the Salem Courthouse
has been closed. Due to the specific allowed use per the State statute for the fee, the
collection of these funds is no longer applicable.
FISCAL IMPACT:
The budgeted revenue for the current fiscal year is $3,000 for the Law Library fee.
STAFF RECOMMENDATION:
Staff recommends Council adopt an ordinance repealing the City of Salem Law Library fee.
AN ORDINANCE REPEALING THE CITY OF SALEM LAW LIBRARY FEE
WHEREAS, on April 4, 1985 the Council of the City of Salem imposed an assessment of
$2.00 for law libraries on each civil action filed in courts serving the City; and
WHEREAS, on October 20, 1988 this fee was amended to $4.00 per revision of the State
statute; and
WHEREAS, the Law Library has been closed due to the changes in technology and
electronic availability of such resources; and
WHEREAS, the Law Library fee must be used for the use and maintenance of such by
statute;
NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, as follows:
1. That this ordinance repeals the City of Salem ordinance imposing a Law Library Fee.
2. That the provisions of this ordinance shall take effect on March 27, 2023.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley -
James w. Wallace, III –
Renée F. Turk –
Passed:
Effective:
Mayor
ATTEST:
______________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia