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HomeMy WebLinkAbout11/12/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION NOVEMBER 12, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on November 12, 2013, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, Jane W. Johnson, William D. Jones, and Lisa D. Garst (John C. Givens – absent); with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a presentation by Jake Gilmer, Livable Roanoke Valley, was received; and WHEREAS, a brief discussion was held regarding the upcoming joint work session with the School Board; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:26 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES - AMENDED COUNCIL MEETING November 12, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on November 12, 2013, at 7:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, Jane W. Johnson, William D. Jones, and Lisa D. Garst (John C. Givens – absent); with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, Assistant City Manager and Clerk of Council; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Communications Director; and Rosie Jordan, Director of Finance; and the following business was transacted: The October 28, 2013, work session and regular meeting minutes were approved as written. Mayor Foley requested that Council consider the request to accept and appropriate Regional Surface Transportation Program (RSTP) funding; and WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance Committee reported that the Committee reviewed the request to accept and appropriate Regional Surface Transportation Program (RSTP) funding ; the Regional Surface Transportation Program funding was added by the state to our Metropolitan Planning Organization (MPO) because population reached the state’s threshold; this project was conceived as part of a larger application to “Finish Roanoke River Greenway;” if accepted these funds will be used for pedestrian improvements on the Apperson Drive Bridge any remaining funds will be used towards construction of the pedestrian bridge at Eddy Avenue; the Committee recommends acceptance and appropriation of the $1,062,600 grant and thusly, increasing the expenditure budget for Apperson Drive Bridge improvements by $800,000 and Eddy Avenue Bridge by $262,600; no local match is required. ON A MOTION MADE COUNCILMAN JONES, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the request to accept and appropriate Regional Surface Transportation Program (RSTP) funding was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request to accept and appropriate grant funds received from the Virginia E-911 Services Board; and ITEM 2 REQUEST TO ACCEPT AND APPROPRIATE GRANT FUNDS RECEIVED FROM THE VIRGINIA 3-911 SERVICES BOARD APPROVED ITEM 1 REQUEST TO ACCEPT AND APPROPRIATE RSTP FUNDING APPROVED 2 WHEREAS, Council Member Jones, Vice Chair of Council’s Audit -Finance Committee, reported that the Committee reviewed the request to accept and appropriate grant funds received from the Virginia E-911 Services Board; these grant funds will be used to purchase a new telephone system for the 911 communications center; the new telephone system will provide more advanced call handling features and provide crucial audio and visual call alerts ; it does not require a local match; however the total cost of the new telephone system will be approximately $300,000; funding of $150,000 will be provided from the upcoming bond sale and has been appropriated; the Committee recommends acceptance and appropriation of the $150,000 Virginia E -911 Grant; ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the request to accept and appropriate grant funds received from the Virginia E-911 Services Board was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent; and Byron Randolph Foley – aye. Mayor Foley requested that Council receive report and consider amending School Operating Fund budget as approved by the School Board on October 8, 2013; and WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance Committee, reported that on October 8, 2013, the School Operating and Grants Fund budgets were amended by the School Board to appropriate additional funding; Salem Schools have been awarded $850,000 for the Governor’s Strategic Compensation grant and $71,582 from the School Security Equipment Grant Program; in addition, $13,191 was received from Verizon for e-rate reimbursement; grant funding of $850,000 will be used for teacher incentives; grant funding of $71,582 will be used for security upgrades; E-rate funds will be used for technology upgrades; this Committee recommends approval of the School Board’s allocation of the new revenue; ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, an amendment to the School Operating Fund budget as approved by the School Board on October 8, 2013, was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent; and Byron Randolph Foley – aye. ITEM 3 AMENDMENT TO SCHOOL OPERATING FUND BUDGET APPROVED AS APPROVED BY THE SCHOOL BOARD ON OCTOBER 8, 2013 3 Mayor Foley requested that Council receive report and amend the School Operating Fund and Capital Project Fund budgets as approved by the School Board on October 8, 2013; and WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance Committee, reported that on October 8, 2013, the School Operating and School Capital Project Fund budgets were amended by the School Board; School projects totaling $635,115 were approved and funding appropriated from prior year fund balance; the Committee recommends approval of the School Board’s allocation of prior year fund balance; ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, an amendment to the School Operating Fund and Capital Project Fund budgets as approved by the School Board on October 8, 2013, were hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent; and Byron Randolph Foley – aye. Mayor Foley requested that Council consider an ordinance on second reading regarding the request of Lance B. & Debra M. Duncan, property owners, and Boone Graham Gladden Thomas, LLC, contract purchaser, for rezoning two parcels located in the 2800 block of Franklin Street (Tax Map #’s 271-1-1 & 290- 1-1) from RSF Residential Single Family District and AG Agricultural District to PUD Planned Unit District with voluntarily proffered conditions; ordinance passed on first reading at the October 28, 2013, meeting; ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, an ordinance for rezoning two parcels in the 2800 block of Franklin Street (Tax Map #’s 271-1-1 & 290-1-1) from RSF Residential Single Family District and AG Agricultural District to PUD Planned Unit District with voluntarily proffered conditions as submitted with the map dated October 28, 2013, as well as the minimum lot size of three-fourths of an acre, and the developer has the ability to relocate lot lines within the residential portion of the development was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – absent; and Byron Randolph Foley – aye. Mayor Foley requested that Council receive Abstract of Votes cast at the November 5, 2013, General Election; ITEM 4 AMENDMENT TO SCHOOL OPERATING FUND AND CAPITAL PROJECT FUND BUDGETS APPROVED AS APPROVED BY THE SCHOOL BOARD ON OCTOBER 8, 2013 ITEM S1 ABSTRACT OF VOTES RECEIVED ITEM 5 ORDINANCE ADOPTED REZONING PROPERTY IN THE 2800 BLOCK OF FRANLKIN STREET FROM RSF AND AG TO PUD WITH CONDITIONS 4 THEREUPON, said Abstract of Votes was received. There being no further business to come before the Council, the same on motion adjourned at 7:49 p.m.