HomeMy WebLinkAbout10/28/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
OCTOBER 28, 2013
A work session of the Council of the City of Salem, Virginia, was held in the City
Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on October 28,
2013, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph
Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron
Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E.
Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; and
Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, a discussion was held regarding Item 2, Item S2, and Item 4 on the Council
agenda; and
WHEREAS, the City Manager gave an update on the Annual VML Conference held in
Arlington; it was noted that the conference will be held in Roanoke next year; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 7:20 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
UNAPPROVED MINUTES
COUNCIL MEETING
October 28, 2013
A regular meeting of the Council of the City of Salem, Virginia, was held in
Council Chambers, City Hall, 114 North Broad Street, on October 28, 2013, at
7:30 p.m., there being present all the members of said Council, to wit: Byron
Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D.
Garst; with Byron Randolph Foley, Mayor, presiding; together with James E.
Taliaferro, Assistant City Manager and Clerk of Council; Melinda J. Payne,
Director of Planning and Economic Development; Charles E. Van Allman, Jr., City
Engineer; Mike Stevens, Communications Director; Stephen M. Yost, City
Attorney; and Rosie Jordan, Director of Finance; and the following business was
transacted:
The October 14, 2013, regular meeting minutes were approved as
written.
Mayor Foley reported that this date and time had been set to hold a
public hearing to consider the request of GES Properties, LLC, property owner,
and Buck Simmons, lessee, for the issuance of an “Use Not Provided For Permit”
to allow an auction and consignment gallery on the property located at 2501
West Main Street (Tax Map #’s 175-1-7 & 169-3-25.1); notice of such hearing
was published in the October 9 and 16, 2013, issues of The Roanoke Times, a
newspaper having general circulation in the City of Salem; and
WHEREAS, staff noted the following: the subject property consists of two
parcels totaling 3.17 acres located on the north side of West Main Street,
between Salem Industrial Drive and Diuguids Lane; the property is the site of the
former 84 Lumber Company, which closed approximately two years ago; the
smaller parcel, .57 acres, is vacant; the request is for an Use Not Provided For
Permit to allow the building to be used for auctions as well as offering space to
the public for sale of merchandise, both new and used; in addition, all out
buildings will be used for the same purpose; the property owner has stated the
front of the building, which is facing the street, will be repainted, and fencing will
be installed where it was originally; no structural changes will be made to the
existing structure or outbuildings; it appears that there should be enough
parking for the proposed use; however, a plan showing the parking spaces will
be required prior to occupancy; and
WHEREAS, it was noted that Planning Commission continued the item
until its November 13, 2013, meeting;
ITEM 1
REQUEST OF GES
PROPERTIES, LLC,
PROPERTY OWNER,
AND BUCK
SIMMONS, LESSEE,
FOR THE ISSUANCE
OF AN USE NOT
PROVIDED FOR
PERMIT
CONTINUED
2
ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY VICE MAYOR
GIVENS, AND DULY CARRIED, the request of GES Properties, LLC, property owner,
and Buck Simmons, lessee, for the issuance of an “Use Not Provided For Permit”
to allow an auction and consignment gallery on the property located at 2501
West Main Street (Tax Map #’s 175-1-7 & 169-3-25.1) was hereby continued
until the November 25, 2013, Council meeting – the roll call vote: Lisa D. Garst –
aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and
Byron Randolph Foley – aye.
Mayor Foley reported that this date and time had been set to hold a
public hearing and consider an ordinance on first reading regarding the request
of Lance B. & Debra M. Duncan, property owners, and Boone Graham Gladden
Thomas, LLC, contract purchaser, for rezoning two parcels located in the 2800
block of Franklin Street (Tax Map #’s 271-1-1 & 290-1-1) from RSF Residential
Single Family District and AG Agricultural District to PUD Planned Unit District
with voluntarily proffered conditions; notice of such hearing was published in the
October 9 and 16, 2013, issues of The Roanoke Times, a newspaper having
general circulation in the City of Salem; and
WHEREAS, the Planning Commission at its October 16, 2013, meeting
recommended approval of said request; and
WHEREAS, staff noted the following: the subject property consists of two
parcels of land totaling approximately 34.5 acres; it lies along the west side of
Franklin Street, between Niblick Drive and Upland Drive, and is adjacent to the
Phillips Brook and West Club Forest subdivisions; Parcel 290-1-1 is zoned
Residential Single Family and is occupied by a two-story house, and Parcel 271-1-
1 is mostly vacant agricultural fields and forested land but also contains a barn;
this request is to rezone both properties to Planned Unit District (PUD), to allow
15 residential lots of approximately one (1) acre each, as well as the preservation
of a large area of land for related recreational and agricultural uses for the
residents; the developer also is requesting preliminary subdivision approval; a
final subdivision plat and plan for the development must be submitted, which
requires Planning Commission’s approval; the intent of the Planned Unit District
is to “encourage flexibility in the design and development of land” and allows for
the “management of the natural and scenic qualities of vacant land;” the PUD
allows a variety of use types, typically mixing residential with commercial, office,
and civic types; in the case of this request, the uses being proposed are only
residential, agricultural, and recreational, and all allowed uses must be approved
under this request; all written and graphic information submitted by the
ITEM 2
ORDINANCE
PASSED ON FIRST
READING
REZONING THE
PROPERTY IN THE
2800 BLOCK OF
FRANLKIN STREET
FROM RSF AND AG
TO PUD WITH
CONDITIONS
3
applicant as part of the application process constitutes a conditional zoning
proffer; the proposal provides approximately 12 acres of Open Space land, or
35% of the total acreage, and includes the bottomland and pasture along the
Franklin Street frontage, as well as hillsides facing Franklin Street and the
hillsides on the western edge of the property; the development would include
amenities for the residents such as a trail and a private road for access to the
residences; it also would allow equestrian uses such as stables and pasture,
community gardens, horticulture, hay production, and the keeping of horses,
goats, cows, and chickens in the agricultural zoned areas; recreational uses may
include, but are not limited to, trails, picnic tables, gazebos, and playgrounds for
the use of the residents; the developer is proposing a privately-maintained road
as part of the Planned Unit Development; the width of this road will be
approximately 20 feet, with a 40-foot right-of-way; it will utilize an existing
entrance near the south edge of the property; all utilities will be public and will
be located underground; the developer has proposed dedicating up to 25 feet
from the centerline of Franklin Street to allow for a future road widening; this
right-of-way has not been proffered at this time; and
WHEREAS, Sean Horne of Balzer and Associates, representing the
contract purchaser and the property owners, appeared before the Council to
explain the rezoning request; he placed a copy of the master plan showing the
proposed development on display for the Council and the audience; he noted
that the request is to rezone the subject properties, which is approximately 35
acres, to a PUD district to allow for a low-density, private-road subdivision; they
are proffering that no more than 15 lots will be constructed and this includes the
possibility of Mr. Duncan’s property being divided into 3 parcels in the future;
the primary development would be on the existing AG Agricultural parcel, and
there is a proposed private road that would basically follow Mr. Duncan’s
driveway up to a point and then veer off along the top of the ridge; a primary
component of the plan is the preservation of open space and obviously this is a
more rural setting in this area of Franklin Street; presently they are proffering
35% open space for the project and with the current layout on the master plan,
they have about 50% shown; they are building in a little bit of flexibility for
potential purchasers down the road as there has been some interest from
people wanting two acres, three acres, etc.; he believes that the 35% open space
is well above what is required for open space in the PUD; they would be
preserving the field along Franklin Street with the creek and floodplain, and a lso
a majority of the hillside would be preserved; from a visual perception driving
along Franklin Street, there will be very little change, which is the overall goal to
maintain the rural feel; the intent is to develop the open space into both active
and passive recreational uses, probably with a combination of trails, primarily
centered around the equestrian uses, the potential of a stable and the keeping
4
of horses, etc.; they did include cows and goats in the agriculture uses and Mr.
Graham can address that more, but the idea is that it would be a “gentleman’s”
farm type setting; the home sites would start in the mid $400,000 and likely
would wind up more in the $500,00-600,000 range; the vision is for a craftsman
style house, a little bit different than a typical colonial; the project w ould be
served by City water and sewer, and he explained further about the locations for
those services; he noted that the proposed road would be private and would be
maintained by the homeowners’ association; 40-foot right-of-way; initially the
plan called for 20 feet of pavement, but that has been increased to 22 -feet based
on concerns from the Planning Commission; there is adequate site-distance in
each direction that has been field verified; the culverts at the entrance to the
development will be replaced due to the current condition; he further explained
the culvert replacement as well as the entrance to the development; the site
distance is adequate, over 320’ in each direction, and the speed limit is posted at
25 MPH in this area, and he believes that the minimum site distance is 280’;
finally, the master plan submitted to the City on this date is proffered; in
addition, the development regulations listed on the plan are proffered as well as
the development pattern; so anything that is outside of substantia l conformance
with this plan would have to come back to the City for review and approval;
there would not be any lots fronting on Franklin Street and there would not be
any homes built in the field; he further noted that anything submitted with the
request is considered a proffered condition, which is part of the PUD regulations;
and further, he noted that he would be glad to address any questions; and
WHEREAS, Vice Mayor Givens questioned if the proposed homes would
have basements; and
WHEREAS, Mr. Horne stated that he thought most of them would based
upon the topography of the land; and
WHEREAS, Councilwoman Garst noted that the plan states that there will
be a maximum of 15 lots, and asked if that would be the maximum number of
lots developed; and
WHEREAS, Mr. Horne stated that the maximum number of lots
developed would be 15; and
WHEREAS, Councilman Jones noted that it states that the plan states that
the average minimum size of the lots will be one acre; he questioned if there
would be an issue with having the minimum lot size be no less than one acre
instead of an average; and
5
WHEREAS, Mr. Horne stated that it was worded that way because of the
people who have expressed an interest in the development to-date have had a
wide variety of requests and most of them have requested two or three acres,
which will take the yield down; in the event that someone wanted to have an
acre and a half and someone wanted to have three-quarters of an acre, which is
the flexibility the developer is looking for; and
WHEREAS, Councilwoman Garst stated that what she does not want to
see is one of the proposed tracts be divided into three or four pieces and smaller
patio homes being placed on the smaller lots; she noted that with the maximum
number of lots being 15, that could not happen; and
WHEREAS, Mr. Horne again noted that the way the PUD ordinance is
written, the documents submitted with the request are proffered documents,
which means that is what the developer has to do; he stated that the rules (15
lots, average one-acre lot size, minimum open space, etc.) are shown on the plan
and that is the proffer for the development; and
WHEREAS, the Director of Planning and Economic Development noted
that the developer cannot deviate from what is written on the map/plan
submitted with the request; and
WHEREAS, a discussion was held regarding the size of the lots; maximum
number of lots to be developed, etc.; and
WHEREAS, Mayor Foley stated that he is concerned with where the
proposed road into the development will be placed; and
WHEREAS, Mr. Horne stated that where the road is proposed is probably
one of the better places for an intersection on the strip because there is over
300 feet of sight distance in either direction from the intersection; cars
approaching the intersection will have the same sight distance to the
intersection; the issue on the corner is when you have someone coming too fast
in the wrong lane; he stated that he understands the concerns but feels that it is
an existing condition based on existing traffic movements; and
WHEREAS, a discussion was held regarding the proposed private road to
be developed; i.e. school bus routes, trash removal, signage, mirrors, etc.; and
WHEREAS, Mr. Horne stated that he would be willing to develop an eight -
foot wide taper with four-to-one into the site to allow traffic to come off the
road and enter the development at a reasonable rate where traffic is not just
6
stopped in the middle of the road; he noted that the taper would also help get
the school buses off the road and give a little extra width at the intersection; and
WHEREAS, another discussion was held regarding school bus routes, sight
distance, snow removal, etc.; and
WHEREAS, Dr. Alan Seibert, 2435 Tyler Way, Superintendent of Salem
Schools, appeared before the Council and stated that there are historical
exceptions where busses that have routes on private roads are extremely
problematic; in most cases the schools try to avoid private roads; he stated that
the slope of the proposed road does cause him serious concern, which could be
addressed by placing the stop at the curb of the intersection or if the bus was
able to turn around at the intersection without having to actually go up into the
development; and
WHEREAS, a discussion was held about the probability of purchased lots
being combined and subdivided into smaller lots; it was noted that there can be
no more than 15 lots per the proffered conditions; and it was further noted that
per the City’s zoning ordinance, subdivisions are not allowed on private streets;
and the only way this property is allowed to be subdivided is through the PUD
which is limited to 15 lots; and
WHEREAS, Mr. Horne noted that the proffer of three-fourths of an acre
minimum lot size would be added to conditions of the development; and
WHEREAS, the Assistant City Manager questioned if he would consider
proffering the footprint of the residential area and the open space formally on
the plat; and
WHEREAS, Mr. Horne stated that the concern he has with doing that
losing the flexibility of having to adjust based on personal needs; he stated that
this is going to be a very personalized subdivision, i.e. someone may want to
have a big tree on their lot, so the lot line will need to be adjusted a bit; he
stated that based upon his experience, substantial conformance with this plan
gives city staff the ability to say yes or no if there is a significant change; he
stated that he has been told no before on changes, and has been told yes before
on changes; he feels that there is a big safety factor already built in to the plan;
he stated that he doesn’t have meets and bounds on the tracts to even say that
the 10 acres or 15 acres the development is sitting on; he states that he feels
that substantial conformance is the best way to go; and
WHEREAS, the Assistant City Manager stated that from staff’s
7
perspective, what is considered substantial conformance; for instance, if Balzer
scales a line and it’s 500 feet and the City Engineer scales it and it’s 490, well
maybe that’s substantial conformance, but if there’s 100 -foot difference, is that
substantial; and
WHEREAS, Mr. Horne stated that he has not ever been asked that
question before regarding substantial conformance; basically anytime this has
been done, that is the design guideline for the development and we all know
that we are not going to come to the city and ask for a big adjustment; he is
asking for small changes to allow the flexibility for the development and that is
it; and
WHEREAS, a discussion was held regarding substantial conformance; it
was noted that it is up to city staff to determine substantial conformance to the
plan; the intersection/entrance to the development; and
WHEREAS, Councilwoman Garst stated that she feels that this
development has a lot of potential, it is unique to Salem; Council and staff are all
in a learning curve with a PUD; and
WHEREAS, Mayor Foley again stated that he is not comfortable with
school bus drivers and sanitation drivers having to go into the development with
the grade of the private road; and
WHEREAS, the City Attorney stated that it is entirely at the discretion of
the School Board on where the school bus will pick up the children in the
development; also, it is up to Council to decide if the sanitation trucks will pick
up the trash totes in the development or Council could require that the totes be
pushed to Franklin Street for trash pickup; and
WHEREAS, Mr. Horne stated that if the School Division says that the
school bus will not go up the hill, then there will be something provided to
accommodate the school bus that is acceptable to the developer as well as the
schools; there is no way around that; and
WHEREAS, a discussion was held regarding private roads and standards
to be met in order for services, i.e. trash pickup, emergency services, etc.; to be
provided on private roads; and
WHEREAS, no other person(s) appeared related to the request;
8
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, an ordinance for rezoning two
parcels in the 2800 block of Franklin Street (Tax Map #’s 271-1-1 & 290-1-1) from
RSF Residential Single Family District and AG Agricultural District to PUD Planned
Unit District with voluntarily proffered conditions as submitted with the map
dated October 28, 2013, as well as the minimum lot size of three-fourths of an
acre, and the developer has the ability to relocate lot lines within the residential
portion of the development – the roll call vote: Lisa D. Garst – aye, William D.
Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph
Foley – aye.
Mayor Foley requested that Council hold a closed session to discuss a
personnel matter regarding appointments to the Salem School Board;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3711 A.(1) of the Code of Virginia, 1950 as amended to date, Council
convened to Closed Session at 8:22 p.m. for the purpose of discussing a
personnel matter regarding appointments to the Salem School Board -- the roll
call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye,
John C. Givens – aye; and Byron Randolph Foley – aye.
Upon reconvening at 8:44 p.m.;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, in accordance with Section
2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby
certifies that in Closed Session only items lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act and only such items
identified in the motion by which the Closed Session was convened were heard,
discussed, or considered by the Council -- the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron
Randolph Foley – aye.
Mayor Foley requested that Council consider appointments to fill the
expiring terms of Sally southward and Artice Ledbetter on the Salem School
Board; public hearing was held at the September 23, 2013, meeting;
ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY VICE
MAYOR GIVENS, AND DULY CARRIED, Artice Ledbetter was hereby reappointed
ITEM 3
ARTICE LEDBETTER
REAPPOINTED AND
ANDY RAINES
APPOINTED TO
SALEM SCHOOL
BOARD
9
to the Salem School Board for a three-year term, said term will expire December
31, 2016 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W.
Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye.
ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, Andy Raines was hereby
appointed to the Salem School Board for a three-year term, said term will expire
December 31, 2016 – the roll call vote: Lisa D. Garst – aye, William D. Jones –
aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley –
aye.
Mayor Foley requested that Council consider an ordinance on second
reading creating the Western Virginia Regional Industrial Facility Authority;
ordinance was passed on first reading at the September 23, 2013, meeting; and
WHEREAS, the City Manager stated that the Western Virginia Regional
Industrial Facility Authority is a regional group that has been working on for
some time; the initial reading and the ordinance before Council needs to be
amended to omit Montgomery County from the Authority as Montgomery
County has chosen at this time to not participate; it is hoped that Montgomery
County will rejoin the Authority in the future; he noted that there is also a
change to Article XI of the agreement; and
WHEREAS, the City Attorney noted that the insertion of the agreement
itself into the ordinance is simply to be consistent with every other jurisdiction;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, an ordinance creating the Western
Virginia Regional Industrial Facility Authority was hereby adopted as amended
with all references to Montgomery County to be deleted from the ordinance –
the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson –
aye, John C. Givens – aye; and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider the request to adopt
guidelines to administratively accept and appropriate donations for the Salem
Library, and appropriate funds from StellarOne; and
WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance
Committee, reported that the Committee reviewed the request to adopt
guidelines to administratively accept and appropriate donations for the Salem
ITEM 4
ORDINANCE
ADOPTED
CREATING THE
WESTERN VIRGINIA
REGIONAL
INDUSTRIAL FACILITY
AUTHORITY
ITEM 5
GUIDELINES TO
ADMINISTRATIVELY
ACCEPT AND
APPROPRIATE
DONATIONS FOR
THE SALEM LIBRARY,
AND APPROPRIATE
FUNDS FROM
STELLAR ONE
10
Library and appropriate a donation received from StellarOne; because the
proceeds from donations for the Library are received on an on -going basis, staff
recommended that amounts donated that are less than $5,000 be
administratively appropriated when received, to be spent for the Library as
specified by the person/organization making the donation; in the event the
funds are not earmarked for a specific program, donations may be used at the
Library Director’s discretion; any single donation over $5,000 shall be presented
to Council for appropriation; StellarOne has donated $812.50 to be used for the
children’s summer reading program; the Committee recommends acceptance of
these guidelines and appropriation of the StellarOne donation to the Salem
Library’s summer reading program; and
WHEREAS, Councilman Jones noted that the City Manager and the
Director of Finance will make sure any donation made in the amount of $2,000
or above will be handled in the appropriate manner; and
WHEREAS, Councilwoman Garst questioned if someone made a donation
to the Library to place an ice skating ring out front, or something obscure in
nature, does the City have the opportunity to say thank you but no thank you;
and
WHEREAS, the City Manager stated that the City does have the option to
not accept unsolicited funds;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, guidelines to administratively accept
and appropriate donations for the Salem Library, and appropriate funds from
StellarOne were hereby adopted – the roll call vote: Lisa D. Garst – aye, William
D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph
Foley – aye.
Mayor Foley requested that Council consider renewing the Salem
Municipal Golf Course for 2014;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, the Salem Municipal Golf
Course lease was hereby renewed for 2014 – the roll call vote: Lisa D. Garst –
aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and
Byron Randolph Foley – aye.
ITEM 6
SALEM GOLF
COURSE LEASE
RENEWED FOR 2014
11
Mayor Givens requested that Council consider appointments to fill
vacancies on various boards and commissions;
ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, Rosemarie Jordan was hereby
appointed to the Court-Community Corrections Regional Alcohol Safety Action
Program Policy Board to replace Frank P. Turk for a three-year term, said term
will expire June 30, 2016; and appoint Ric Atkins to the Court-Community
Corrections Regional Community Criminal Justice Board for a three-year term,
said term will expire June 30, 2016 – the roll call vote: Lisa D. Garst – aye,
William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye, and Byron
Randolph Foley – absent.
Mayor Foley requested that Council receive public informational report
regarding the request for the Commonwealth Transportation Board to establish
a Transportation Alternatives project for the improvement of the Hanging Rock
Battlefield Trail Phase II; and
WHEREAS, Councilwoman Garst noted that if there are any questions
after Mr. Tripp speaks, staff will be available to discuss the questions after the
meeting; and
WHEREAS, Benjamin Tripp, Planner, appeared before the Council to
speak about the Transportation Alternatives Grant which he and Liz Belcher
worked on, along with staff; he stated that this grant is to construct a 10 -foot
asphalt, multi-use trail for bicycles and pedestrians generally along Kesler Mill
Road from where the current Hanging Rock Battlefeild Trail ends, all the way
down to East Main Street; once the trail intersects with East Main Street, it will
tie in with improvements along East Main Street, as well as the next phase of the
Mason’s Creek Greenway, which will go south from that intersection; he noted
that the cost of the project will be approximately $900,000 with $720,000 being
obtained from the grant funds, and the city will be responsible for the other 20
percent of the costs associated with the project; a large portion of the 20
percent will be in-kind or volunteer efforts associated with the project; and
WHEREAS, Mr. Tripp gave an example of an in-kind and a volunteer effort
that would be associated with the project; and
WHEREAS, Councilman Jones noted that if the City has to come up with
any funding for the project, the funds would come out of the 2015 budget and
not the 2014 budget; and
ITEM 7
ROSEMARIE
JORDAN
APPOINTED TO
COURT
COMMUNITY
CORRECTIONS
REGIONAL
ALCOHOL SAFETY
ACTION PROGRAM
POLICY BOARD; RIC
ATKINS APPOINTED
TO COURT-
COMMUNITY
CORRECTIOSN
REGIONAL
COMMUNITY
CRIMINAL JUSTICE
BOARD
ITEM S1
PUBLIC
INFORMATIONAL
REPORT
REGARDING
REQUEST FOR
COMMONWEALTH
TRANSPORTATION
BOARD TO
ESTABLISH A
TRANSPORTATION
ALTERNATIVES
PROJECT FOR THE
IMPROVEMENT OF
THE HANGING
ROCK BATTLEFIELD
TRAIL PHASE II
12
WHEREAS, the City Manager stated that if the grant is awarded, the City
would begin some design work, but believe that the project would have to be
completed within three years; if the city had to it could even fund the project in
the 2016 if needed; and
WHEREAS, Council commended Mr. Tripp and Ms. Belcher and city staff
for their efforts in finding alternative revenue sources;
THEREUPON, said presentation was received.
Mayor Foley requested that Council consider adoption of Resolution
1241 requesting the Commonwealth Transportation Board to establish a
Transportation Alternatives project for the improvement of the Hanging Rock
Battlefield Trail Phase II project; and
WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance
Committee, reported that the Committee reviewed the request to adopt
Resolution 1241 requesting the Commonwealth Transportation Board to
establish a Transportation Alternatives project for the improvement of the
Hanging Rock Battlefield Trail Phase II; the minimum matching contribution for
this project is 20 percent, which may be in -kind; the City of Salem will enter into
a project administration agreement with VDOT to provide necessary oversight to
ensure the project is developed in accordance with all requirements; the
Committee recommends adoption of Resolution 1241 requesting the
Commonwealth Transportation Board to establish a Transportation Alternatives
project for the Hanging Rock Battlefield Trail Phase II;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, Resolution 1241 requesting the
Commonwealth Transportation Board to establish a Transportation Alternatives
project for the improvement of the Hanging Rock Battlefield Trail Phase II project
was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones –
aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley –
aye.
Mayor Foley noted that the next Council meeting will be held on Tuesday,
November 12, 2013, due to the Veteran’s Day holiday.
There being no further business to come before the Council, the same on
motion adjourned at 9:02 p.m.
ITEM S2
RESOLUTION 1241
ADOPTED
REQUESTING THE
COMMONWEALTH
TRANSPORTATION
BOARD TO
ESTABLISH A
TRANSPORTATION
ALTERNATIVES
PROJECT FOR THE
IMPROVEMENT OF
THE HANGING
ROCK BATTLEFIELD
TRAIL PHASE II