HomeMy WebLinkAbout3/13/2023 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, March 13, 2023, 6:30 PM
Work S es s io n 5:45 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
A M E N D E D A G E N D A
1.C all to Order
2.New Business
A.Discussion I tems
Electricity C ontract Overview Work Session
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a
public hearing component at the same meeting.
B.Minutes
C onsider acceptance of the February 13, 2023, Work Session and Regular Meeting minutes.
C .F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the seven months
ending J anuary 2023.
5.Old Business
6.New Business
A.Taxicabs
Hold public hearing in accordance with Section 98-94 of T HE C OD E OF T HE C IT Y
O F SA LEM, VIRG IN IA, and consider issuance of C ertificates of Public C onvenience
and Necessity for the next twelve (12) months, beginning April 1, 2023. Date set for public
hearing at February 13, 2023 meeting. (Advertised in the February 23, 2023 issue of the
Salem Times-Register.)
B.Amendment to the Zoning Ordinance
Hold public hearing and conduct first reading to consider the request of Friendship Salem
Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map # 128-1-5), and Friendship Salem Terrace, LLC , property owner of
1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the properties from RMF
Residential Multifamily District, with conditions to HBD Highway Business District, with
conditions. (Advertised in the December 22, 2022, issue of the Salem Times-Register) (Item
tabled at the February 15, 2023, Planning Commission meeting.) Staff recommends Council
table this item.
C .Resolution Approv ing Settlements of Opioid-Related Claims
C onsider adoption of Resolution 1445 approving the City of Salem's participation in the
proposed settlement of opioid-related claims against Teva, Allergan, Walmart, Walgreens,
C VS, and their related corporate entities, and directs the City Attorney and/or the City’s
outside counsel to execute the documents necessary to effectuate the C ity’s participation in the
settlements, including the required release of claims against settling entities.
D.Olde Salem Days 2023
C onsider adoption of Resolution 1446 closing Main Street on Saturday, September 9, 2023.
E.Appropriation of F unds
C onsider request to appropriate downtown improvement reserve funding in the C apital
Projects Fund. Audit - Finance Committee
F.Appropriation of F unds
C onsider request to adjust the Civic Center Operating budget. Audit - Finance Committee
G.Appropriation of F unds
C onsider request to amend the School Grants Fund, Cafeteria Fund and Capital Projects Fund
budgets. Audit - Finance C ommittee
H.Appropriation of F unds
C onsider request to accept and appropriate Local Law Enforcement (LO LE) Grant Funds.
Audit - Finance C ommittee
I.Appropriation of F unds
C onsider request to accept and appropriate the Community Flood Preparedness Fund (C FPF)
Grant. Audit - Finance Committee
J .Appropriation of F unds
Request to accept and appropriate Smart Scale Funding for Downtown Improvements. Audit -
Finance C ommittee
K.Roanoke College E SC P lan
C onsider setting bond for erosion and sediment control for Roanoke C ollege ESC Plan. Audit-
Finance C ommittee
L.New Metal Building - 71 St. John Road
C onsider setting bond for erosion and sediment control and landscaping for New Metal
Building - 71 St. J ohn Road. Audit-Finance Committee
M.Carter Machinery Wash B ay
C onsider setting bond for physical improvements and erosion and sediment control for C arter
Machinery Wash Bay. Audit-Finance Committee
N.B oards and Commissions
C onsider appointments to various boards and commissions.
O.P erformance Agreement - ST S/AP G
C onsider preliminary approval of Performance Agreement, authorization of C ity Manager to
finalize agreement upon final execution by ED A, and direction of staff to shop loan options
- SUP PLEMEN TAL IT EM
7.C losed Session
A.Closed Session
Hold a closed session in accordance with Sections 2.2-3711 A (1) and (3) of the 1950 Code
of Virginia, as amended, for:
1) A discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body, specifically
both the acquisition and disposition of real property;
2) A discussion of a personnel matter pertaining to the C ity Manager's annual evaluation.
8.Adjournment
Item #4B
Date: 3/13/2023
City Council Meeting
MINUTES
Monday, February 13, 2023, 6:30 PM
Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held
in the Council Chambers Conference Room, City Hall, 114 N. Broad Street,
Salem, Virginia, on February 13, 2023, at 6:00 p.m., there being present the
following members of said Council to wit: Renée Ferris Turk, Mayor; James W.
Wallace, III, Vice-Mayor; Council members; Byron Randolph Foley, William D.
Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding;
together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City
Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance;
Tommy Miller, Director of Economic Development; Wayne Adkins, Business
Outreach Coordinator; Crystal Williams, Assistant to the City Manager; Laura
Lea Harris, Deputy Clerk of Council; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2. New Business
A. Discussion Items
Economic Development Update provided by Tommy Miller (Director of
Economic Development)
WHEREAS, Tommy Miller, Director of Economic Development, gave an update
on Economic Development for the City of Salem. He summarized feedback from
meetings that had been held for a number of stakeholder groups as a part of the
process in development of the Strategic Plan. He highlighted feedback that was
collected in numerous categories and discussed priorities that would be addressed.
Council was able to ask questions and Mr. Miller responded. He also provided an
update on the EDA Facade Program and the creation of a Mural Committee, the
Valleydale Project, and other ongoing projects and initiatives; and
3. Adjournment
WHEREAS, there being no further business, Mayor Turk adjourned the meeting at
6:28 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to
order at 6:30 p.m., there being present the following members to wit: Renée Ferris
Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron
Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris
Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob
Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan,
Director of Finance; Chuck Van Allman, Director of Community Development;
Mike Stevens, Director of Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
There were none this evening.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component at the same meeting.
John Breen, 142 Bogey Lane, was the first citizen to speak before Council this
evening. He expressed concerns about Code enforcement. Mr. Breen stated
comparisons of some of the zoning regulations in Virginia cities and towns
comparable to Salem. He requested that by July 2023, Council take the following
two steps: 1) Council establish priorities, goals and objectives and require the
Administration to establish a specific, measurable and time certain plan to attain
them; 2) Council adopt necessary laws to proactively abate eyesores, blight, and
unsafe rentals.
Shirley Everett, 1239 Wildwood Road, addressed Council next. She shared
concerns about the current home of the Registrar's office. She distributed exhibits
and explained details of concerns at the current site and requested that Council
place this building as a priority on this list of projects.
Janie Whitlow, 1507 Ashley Drive, spoke to Council and expressed concern about
the business tax rate for Real Estate agents in Salem. Three brokers attended in
support of her concerns. She provided a chart for Council's review comparing the
business license cost comparison between Roanoke City, Roanoke County, and the
City of Salem. She requested that Salem consider 1) a flat fee rate and $50 was
suggested as an appropriate amount for the real estate agents, and 2) Salem raise the
base level to $134,999 as in Roanoke County for the brokerages.
Ronald Thompson, 1000 W. Riverside Drive, was the last citizen to address
Council. He expressed concerns about the infrastructure as related to the rezoning
of the 1900 Mill Lane property. He specifically addressed issues with the sewer
system and water run-off. He requested that staff look into addressing issues with
the sewage system and water run off prior to development of this property. His son,
Matthew Thompson was in attendance as well and added his comments in support
of the information his father shared. Mayor Turk noted that staff would look into
this.
B. Minutes
Consider acceptance of the January 23, 2023, Work Session and Regular
Meeting minutes.
The minutes were accepted as written.
5. Old Business
A. Amendment to the Zoning Ordinance
Consider ordinance on second reading for the request of the City of Salem,
property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for
rezoning the property from AG Agriculture District to LM Light
Manufacturing. (Approved on first reading at the January 23, 2023 meeting.)
Randy Foley motioned to adopt ordinance on second reading for rezoning the
property of the City of Salem, property owner, located at the 1900 block of Mill
Lane (Tax Map #179-2-1.1) from AG Agriculture District to LM Light
Manufacturing. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
B. Amendment to the Zoning Ordinance
Consider ordinance on second reading for the request of Charles N. Dorsey,
property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the
property from AG Agriculture District and RSF Residential Single-Family
District to RSF Residential Single-Family District. (Approved on first reading
at the January 23, 2023 meeting.)
William Jones motioned to adopt ordinance on second reading for rezoning the
property of Charles N. Dorsey, property owner, located at 1900 Mill Lane (Tax
Map #179-2-1) from AG Agriculture District and RSF Residential Single-Family
District to RSF Residential Single- Family District. H Hunter Holliday seconded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
6. New Business
A. Conveyance of Property
Hold a public hearing to consider the sale of property located at the 1900 block
of Mill Lane, Salem, Virginia, Tax Map #179-2-1.1, consisting of 12.2807
acres. (As advertised in the Salem Times-Register.)
Mayor Turk opened the public hearing.
John Breen, 142 Bogey Lane, came forward to address Council. He requested that
Council require that a Cost Benefit Economic Impact Study be conducted and made
public prior to any sale taking place; be part of any motion to authorize the sale of
the property; and prior to any sale being made, all sale terms and conditions are first
presented for Council's approval and a public hearing conducted.
Mayor Turk closed the public hearing.
Mayor Turk requested that staff do whatever was necessary to prepare and market
this property for sale.
B. Taxicabs
Consider setting the date for a public hearing in accordance with Section 98-94
of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of
Certificates of Public Convenience and Necessity for the next twelve (12)
months. (Suggest March 13, 2023).
Randy Foley motioned to hold the public hearing for the issuance of Certificates of
Public Convenience and Necessity on March 13,2023. H Hunter Holliday seconded
the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
C. Appropriation of Funds
Consider request to amend the School General Fund, Grant Fund, Cafeteria
Fund and Capital Projects Fund budgets as approved by the School Board on
December 13, 2022. Audit - Finance Committee
James Wallace motioned to approve the School Board’s appropriation changes to
decrease revenues and expenditures in the School General Fund by $1,843,258,
increase revenues and expenditures in the School Grant fund by $25,160, increase
revenues and expenditures in the School Cafeteria Fund by $3,135, and increase
revenues and expenditures in the School Capital projects fund by $1,905,758 as
amended by the School Board at their December 13, 2022, meeting. Randy Foley
seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
D. Appropriation of Funds
Consider request to appropriate Supplemental Nutrition Assistance Program
(SNAP) Grant Funds. Audit - Finance Committee
James Wallace motioned to appropriate $1,500 in grant revenue to the SNAP grant
account and increase the budget for the Farmer’s Market SNAP grant account by
$1,500. The Salem Farmers Market was awarded the Supplemental Nutrition
Assistance Program grant (SNAP) that is administered by Virginia Fresh Match for
the purpose of increasing the purchase of fruits and vegetables among low-income
customers participating in SNAP. Randy Foley seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
E. Captain Drive ESC Plan
Consider setting bond for erosion and sediment control for Captain Drive ESC
Plan. Audit - Finance Committee
For the benefit of the Council members, Mr. Wallace noted that this is a fill plan to
bring some dirt to this property and level it. There are no building plans at this time
that they are aware of.
James Wallace motioned to approve bonding in the amount of $20,581.00 for
erosion and sediment control for Captain Drive ESC Plan located at the 1900 block
of Captain Drive with a time for completion set at 12 months as recommended by
staff. William Jones seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
F. Christian Life International New Recreation Facilities
Consider setting bond for physical improvements, erosion and sediment control
and landscaping for Christian Life International New Recreation
Facilities. Audit - Finance Committee
Mr. Wallace noted that this is for improvements to church property for playground
facilities and athletic fields.
James Wallace motioned to approve bonding in the amount of $44,220.00 for
physical improvements, erosion and sediment control and landscaping for Christian
Life International New Recreation Facilities located at 1 CLI Way with a time for
completion set at 12 months as recommended by staff. William Jones seconded the
motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
G. North Salem Ct Townhomes
Consider setting bond for physical improvements, erosion and sediment control
and landscaping for North Salem Ct Townhomes. Audit - Finance Committee
Mr. Wallace noted that this was started back in 1997 and approved almost twenty-
five years ago and will be for a townhome community up off of Thompson
Memorial near Craig Avenue at what is known as old "Dotson" property.
James Wallace motioned to approve bonding in the amount of $899,228.00 for
physical improvements, erosion and sediment control and landscaping for North
Salem Ct. Townhomes located at Thompson Memorial Dr. between Westminister
Ln. and Easy St. with a time for completion set at 12 months as recommended by
staff. H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
H. Boards and Commissions
Consider appointments to various boards and commissions.
Randy Foley motioned to recommend Frank Sellers for Circuit Court re-
appointment for a five-year term ending March 30, 2028, and recommend Jeff Zoller
for Circuit Court re-appointment as an alternate for a full five-year term ending
March 1, 2028, to the Board of Zoning Appeals and to recommend re-appointing
Quinn Mongan for a four-year term ending March 9, 2027, to the Economic
Development Authority. Also recommend appointing Bill Jones to the Audit-
Finance Committee. H Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Jones, Turk, Wallace
7. Adjournment
The meeting was adjourned at 7:11 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 5,452,005$ -$ 0%-$ -$
General Property Taxes 44,905,191 17,039,412 38%16,030,455 1,008,957
Other Local Taxes 25,542,300 10,355,103 41%9,483,420 871,683
Permits and Licenses 342,740 216,185 63%268,735 (52,550)
Fines and Forfeitures 76,000 65,761 87%44,839 20,922
Revenue from Use of Money and Property 698,440 1,913,604 274%397,582 1,516,022
Charges for Services 3,479,253 1,829,314 53%1,776,824 52,490
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50%1,580,000 -
Payment in Lieu of Taxes from Water Fund 114,929 91,799 80%107,147 (15,348)
Miscellaneous Revenue 343,720 368,743 107%219,616 149,127
Non-Categorical Aid 3,673,007 598,032 16%592,605 5,427
Shared Expenses 1,558,777 738,334 47%726,129 12,205
Categorical Aid 9,048,190 3,955,341 44%3,790,380 164,960
Non-Revenue Receipts 75,329 75,328 100%68,719 6,609
Transfer From Other Funds 25,950,000 14,572,551 56%- 14,572,551
Total Revenues 124,419,881 53,399,507 43%35,086,451 18,313,055
Expenditures:
General Government 9,462,865 5,420,897 57%4,243,523 1,177,374
Judicial Administration 2,665,205 1,500,142 56%1,463,471 36,671
Public Safety 20,790,487 11,925,636 57%11,322,331 603,305
Public Works 13,466,401 5,623,623 42%5,610,295 13,328
Health and Welfare 6,257,745 2,519,601 40%2,578,021 (58,420)
Education 24,390,382 15,875,299 65%15,707,680 167,619
Parks, Recreation and Cultural 7,063,669 4,111,442 58%3,291,595 819,847
Community Development 4,056,214 2,834,624 70%1,963,440 871,184
Non-Departmental 34,143,814 18,022,500 53%3,293,666 14,728,834
Contingency 774,099 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 124,419,881 67,833,764 55%49,474,022 18,359,742
Revenues Over/(Under) Expenditures -$ (14,434,257)$ (14,387,571)$ (46,687)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Seven Months Ending January 31, 2023
Item #4C
Date: 3/13/2023
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2023
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$
American Rescue Plan Act Funding-NEU 26,250,208 9,662,128 - 9,662,128 16,588,080 9,658,128
ARPA - VA Tourism Recovery Program 70,000 27,495 - 27,495 42,505 27,495
ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 -
Total Revenues 31,240,131 14,604,046 - 14,604,046 16,636,085 14,600,046
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 27,495 - 27,495 42,505 27,495
Sports Marketing Incentive Program 5,500 - - - 5,500 -
Transfer to General Fund 31,160,631 14,572,551 - 14,572,551 16,588,080 14,572,551
Total Expenditures 31,240,131$ 14,604,046$ -$ 14,604,046$ 16,636,085$ 14,600,046
Fund Balance, January 31, 2023 -$
City of Salem, Virginia
Debt Outstanding
For Period Ending January 31, 2023
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 1/31/2023
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - - 581,080
2019 Public Improvement Bonds 4,475,000 - - 4,475,000
2020 Public Improvement Bonds 2,160,000 - - 2,160,000
2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136
2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (480,295) 30,166,728
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - - 23,695,000
Total School Debt Outstanding 33,581,943 - (1,436,955) 32,144,988
Total Debt Outstanding 64,228,966$ -$ (1,917,250)$ 62,311,716$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2023
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 9,809,930$ 1,050,586$ -$ 1,050,586$ 8,759,344$ 272,099$
State Grants 8,660,363 1,029,591 - 1,029,591 7,630,772 70,718
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 83,658 422,456 - 422,456 (338,798) 338,800
Transfer From General Fund 18,362,524 18,362,522 - 18,362,522 2 14,449,584
Total Revenues 80,635,542 64,584,219 - 64,584,219 16,051,323 15,131,201
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761
Fire Station #2 Renovations 432,000 2,576 - 2,576 429,424 2,576
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Colorado St Bridge Replacement 6,450,000 693,380 232,072 925,452 5,524,548 38,079
Apperson Drive Bridge Replacement 3,364,939 691,450 77,980 769,430 2,595,509 208,860
Street Department Equipment 2020 1,229,852 1,225,726 - 1,225,726 4,126 24,590
Jury Room Expansion 400,000 4,271 - 4,271 395,729 4,271
Hanging Rock Battlefield Phase 2 1,420,310 694,527 522,288 1,216,815 203,495 532,518
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 124,263 70,700 194,963 909,437 18,800
Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645
Kiwanis Roof/Infrastructure Renovations 417,788 135,923 208,515 344,438 73,350 119,113
Moyer Sports Complex Renovation 27,602,491 2,949,548 20,801,877 23,751,425 3,851,066 2,081,488
Mason Creek Greenway Phase 3 2,610,681 143,960 326,283 470,243 2,140,438 84,864
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 220,000 - - - 220,000 -
Longwood Park Restroom Replacement #2 180,000 - - - 180,000 -
Flood Mitigation 141,740 - - - 141,740 -
Downtown Impr - E Main St/Union St 2,504,140 749,096 1,610,563 2,359,659 144,481 627,016
Downtown Impr - E Main St/Market St 3,629,869 154,557 53,804 208,361 3,421,508 43,823
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 40,350 - - - 40,350 -
Excess Local Funding Reserve 393,753 - - - 393,753 -
Transfer to Schools-2020 Bonds 27,000,000 25,104,906 - 25,104,906 1,895,094 1,997,259
Total Expenditures 80,635,542$ 33,002,348$ 23,934,691$ 56,937,039$ 23,698,503$ 5,810,663
Fund Balance, January 31, 2023 31,581,871$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 24,835,249$ 59%23,530,983$ 1,304,266$
Other Electric Revenue 691,000 435,462 63%491,410 (55,948)
Reserve for Encumbrances 969,131 - 0%- -
Total Operating Revenues 43,411,699 25,270,711 58%24,022,393 1,248,318
.
Operating Expenses
Other Power Generation - Operation 90,000 63,452 71%25,992 37,460
Other Power Generation - Maintenance 69,979 10,273 15%44,100 (33,827)
Purchased Power 21,422,165 14,093,969 66%12,090,294 2,003,675
Transmission - Operation 8,513,752 5,407,300 64%4,568,436 838,864
Transmission - Maintenance 24,490 8,988 37%1,883 7,105
Distribution - Operations 1,036,663 618,405 60%583,563 34,842
Distribution - Maintenance 1,379,783 936,745 68%637,451 299,294
Customer Service 616,227 354,229 57%340,337 13,892
Administration & General - Operation 2,853,467 802,173 28%553,686 248,487
Administration & General - Maintenance 239,539 118,174 49%80,100 38,074
Depreciation - 822,437 0%791,305 31,132
Capital 3,426,548 782,602 23%3,961,866 (3,179,264)
Contingency 579,086 - 0%- -
Total Operating Expenses 40,251,699 24,018,747 60%23,679,013 339,734
Income (loss) Before Transfers 3,160,000 1,251,964 343,380 908,584
Transfers (Payment in Lieu of Taxes)(3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ (328,036)$ (1,236,620)$ 908,584$ Income (loss)-$ (656,072)$ (2,473,240)$ 1,817,168$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Seven Months Ending January 31, 2023
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 4,261,055$ 58%4,364,094$ (103,039)$
Other Revenue 336,930 198,545 59%218,646 (20,101)
Water Federal Grants Revenue - 800 0%- 800
Gain On Sale Of Assets - - 0%1,291 (1,291)
Reserve for Encumbrances 2,911,772 - 0%- -
Total Operating Revenues 10,648,702 4,460,400 42%4,584,031 (123,631)
.
Operating Expenses
Salaries of Personnel 904,254 582,140 64%549,452 32,688
Fringe Benefits 426,105 256,254 60%245,933 10,321
Contractual Services 728,778 358,365 49%292,190 66,175
Printing and Binding 2,500 - 0%68 (68)
Advertising 1,000 - 0%698 (698)
Utilities 421,200 238,337 57%221,931 16,406
Communications 5,800 2,943 51%2,528 415
Insurance 32,250 33,652 104%28,174 5,478
Travel and Training 9,800 3,599 37%3,583 16
Miscellaneous 63,106 46,235 73%42,685 3,550
Materials and Supplies 235,390 109,414 46%100,730 8,684
Depreciation - 498,720 0%498,825 (105)
Capital 942,878 661,207 70%160,812 500,395
Contingency 100,481 - 0%- -
Total Production Expenses 3,873,542 2,790,866 72%2,147,609 643,257
Salaries of Personnel 708,001 334,597 47%320,033 14,564
Fringe Benefits 350,902 150,044 43%149,903 141
Contractual Services 825,424 495,390 60%385,321 110,069
Communications 4,950 3,246 66%2,224 1,022
Insurance 24,500 31,258 128%21,780 9,478
Lease/Rent of Equipment 2,000 929 46%1,062 (133)
Travel and Training 8,300 2,413 29%2,637 (224)
Miscellaneous 28,106 17,005 61%14,080 2,925
Miscellaneous Credits (240,000) (194,217) 81%(159,404) (34,813)
Materials and Supplies 174,819 92,461 53%88,772 3,689
Depreciation - 63,495 0%61,385 2,110
Capital 3,302,209 1,035,170 31%109,354 925,816
Interest Obligations 1,471,020 99,362 7%116,820 (17,458)
Total Distribution Expenses 6,660,231 2,131,153 32%1,113,967 1,017,186
Income (loss) Before Transfers 114,929 (461,619)1,322,455 (1,784,074)
Transfers (Payment in Lieu of taxes)(114,929)(91,799) 80%(107,147) 15,348
Income (loss)-$ (553,418)$ 1,215,308$ (1,768,726)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Seven Months Ending January 31, 2023
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 4,029,013$ 58%4,075,963$ (46,950)$
Other Revenue 158,688 108,223 68%85,316 22,907
Reserve for Encumbrances 913,062 - 0%- -
Total Operating Revenues 8,068,750 4,137,236 51%4,161,279 (24,043)
.
Operating Expenses
Salaries of Personnel 807,657 464,219 57%405,461 58,758
Fringe Benefits 390,329 199,875 51%175,914 23,961
Contractual Services 3,880,796 1,375,478 35%1,386,033 (10,555)
Printing and Binding 1,500 144 10%194 (50)
Advertising 1,500 - 0%5,270 (5,270)
Utilities 4,500 2,225 49%1,780 445
Communications 14,700 10,862 74%9,169 1,693
Insurance 18,500 10,061 54%11,874 (1,813)
Lease/Rent of Equipment 3,000 929 31%1,062 (133)
Travel and Training 12,000 4,569 38%5,105 (536)
Miscellaneous 40,106 20,419 51%17,993 2,426
Miscellaneous Credits (325,000) (99,447) 31%(86,112) (13,335)
Materials and Supplies 76,234 31,396 41%23,232 8,164
Depreciation - 799,800 0%798,817 983
Capital 1,070,388 95,356 9%238,689 (143,333)
Interest Obligations 1,594,370 31,200 2%48,224 (17,024)
Bond Costs - - 0%9,961 (9,961)
Contingency 478,170 - 0%- -
Total Operating Expenses 8,068,750 2,947,086 37%3,052,666 (105,580)
Income (loss) before Transfers - 1,190,150 1,108,613 81,537
Income (loss)-$ 1,190,150$ 1,108,613$ 81,537$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Seven Months Ending January 31, 2023
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 247,186$ 72%208,272$ 38,914$
Box office shows 1,153,000 1,237,113 107%567,561 669,552
Catering and concessions 141,000 112,723 80%80,965 31,758
Merchandise and commissions 155,500 138,507 89%106,927 31,580
Static advertising 60,000 22,625 38%34,292 (11,667)
Miscellaneous income 16,000 15,419 96%10,056 5,363
Interest Income - 407 0%- 407
Salem Fair 598,000 537,970 90%532,019 5,951
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 2,803,968 2,311,950 82%2,808,634 (496,684)
Operating Expenses
Salaries of personnel 1,266,277 791,231 62%646,066 145,165
Fringe benefits 519,588 269,340 52%240,448 28,892
Maintenance and contractual services 230,468 147,258 64%121,273 25,985
Printing and binding 500 1,000 200%116 884
Advertising 21,500 11,260 52%11,546 (286)
Utilities 290,000 198,017 68%192,885 5,132
Communications 13,900 7,740 56%7,400 340
Insurance 28,000 30,924 110%27,138 3,786
Leases and Rentals 3,200 275 9%3,167 (2,892)
Travel and training 6,300 5,372 85%1,930 3,442
Miscellaneous 87,203 58,584 67%54,881 3,703
Show expense 1,040,000 1,283,071 123%605,479 677,592
Fair expense 508,534 562,924 111%518,209 44,715
Materials and supplies 31,366 14,825 47%10,868 3,957
Capital 366,300 38,730 11%4,217 34,513
Depreciation - 160,166 0%167,223 (7,057)
Total Operating Expenses 4,413,136 3,580,717 81%2,612,846 967,871
Income (loss) Before Transfers (1,609,168)(1,268,767) 195,788 (1,464,555)
Transfers 1,609,168 938,681 58%967,848 (29,167)
Income (loss)-$ (330,086)$ 1,163,636$ (1,493,722)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Seven Months Ending January 31, 2023
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 479,223$ 109%292,436$ 186,787$
Concessions 116,927 80,567 69%75,027 5,540
Moyer Concessions - - 0%42,119 (42,119)
Salem High Concessions 7,200 468 7%879 (411)
Total Operating Revenues 564,523 560,258 99%410,461 149,797
.
Operating Expenses:
Salaries of personnel 269,656 146,850 54%123,834 23,016
Fringe benefits 112,296 42,693 38%39,834 2,859
Contractual services 5,719 7,358 129%3,373 3,985
Printing and binding 300 300 100%149 151
Laundry and Cleaning 2,500 - 0%4,896 (4,896)
Communications 300 92 31%89 3
Insurance 1,800 1,521 85%1,740 (219)
Miscellaneous 115,577 126,509 109%75,197 51,312
Materials and supplies 139,165 147,645 106%87,744 59,901
Depreciation - 2,557 0%2,557 -
Total Catering Expenses 647,313 475,525 73%339,413 136,112
Salaries of Personnel 27,675 19,449 70%25,050 (5,601)
Fringe Benefits 6,731 4,444 66%5,218 (774)
Contractual services - 3,880 0%1,568 2,312
Miscellaneous 33,750 29,932 89%24,618 5,314
Materials and Supplies 24,700 26,107 106%22,097 4,010
Total Concessions Expenses 92,856 83,812 90%78,551 5,261
Salaries of Personnel - - 0%15,944 (15,944)
Fringe Benefits - - 0%3,093 (3,093)
Contractual services - - 0%1,458 (1,458)
Miscellaneous - - 0%6,386 (6,386)
Materials and Supplies - - 0%10,314 (10,314)
Total Moyer Expenses - - 0%37,195 (37,195)
Salaries of Personnel 2,927 - 0%901 (901)
Fringe Benefits 519 - 0%108 (108)
Materials and Supplies 1,880 - 0%564 (564)
Total Salem High Expenses 5,326 - 0%1,573 (1,573)
Income (loss) Before Transfers (180,972)921 (46,271)47,192
Transfers 180,972 - 0%- -
Income (loss)-$ 921$ (46,271)$ 47,192$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Seven Months Ending January 31, 2023
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 2,685,641 48% 2,526,798 158,843
Premiums Paid - School 4,687,000 2,275,228 49% 2,200,771 74,457
Premiums Paid - Retirees 798,000 417,995 52% 474,987 (56,992)
Dental Premiums Paid 602,550 296,132 49% 296,375 (243)
Interest Earnings 23,000 61,416 267% 9,716 51,700
Miscellaneous 5,000.00 4,467 0% 5,346 (879)
Total Year to Date Revenues 11,678,050 5,740,879 49% 5,513,993 226,886
Expenses
Health Claims 10,505,991 4,881,796 46% 4,958,182 (76,386)
Dental Claims 602,550 240,842 40% 248,552 (7,710)
Employee Health Clinic 469,311 203,785 43% 213,905 (10,120)
Consulting Services 95,348 37,832 40% 38,438 (606)
Miscellaneous 4,850 4,069 84% 3,817 252
Total Year to Date Expenses 11,678,050 5,368,324 46% 5,462,894 (94,570)
Ending Net Position -$ 6,408,786$ 6,273,129$ 135,657$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Six Months Ending December 31, 2022
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending January 31, 2023
Schedule N
FV as a
Cash Value Net Change Fair Value % of
1/31/2023 in Fair Value 1/31/2023 Portfolio
Demand & Time Deposits
Concentration Account 50,048,343$ -$ 50,048,343$ 29.6%
Payroll Account 10,173 - 10,173 0.0%
Revenue Recovery Account 15,734 - 15,734 0.0%
Utility Billing Account 17,200 - 17,200 0.0%
Box Office Account 852,441 - 852,441 0.5%
Held as Fiscal Agent of:
Cardinal Academy 860,584 - 860,584 0.5%
Court Community Corrections 1,411,693 - 1,411,693 0.8%
Held on Behalf of:
Economic Development Authority 529,835 - 529,835 0.3%
Total Demand & Time Deposits 53,746,003 - 53,746,003 31.7%
Investments
Local Government Investment Pool (LGIP) 100,092,366 - 100,092,366 59.1%
VA State Non-Arbitrage Program (SNAP) 15,543,335 - 15,543,335 9.2%
Total Investments 115,635,701 - 115,635,701 68.3%
Total Deposits and Investments 169,381,704$ -$ 169,381,704$ 100.0%
* Extended Maturity
Item # 6A
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Hold a public hearing in accordance with Section 98-94 of THE
CODE OF THE CITY OF SALEM, VIRGINIA, and award
Certificates of Public Convenience and Necessity for the
operation of taxicabs over the next twelve (12) months, beginning
April 1, 2023. Date set for public hearing at February 13, 2023
meeting. (Advertised in the February 23, 2023, edition of the
Salem Times-Register).
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
As prescribed in section 98-94 of the Code of the City of Salem: The council shall conduct a
hearing each year between January 1 and March 31 for the purpose of determining the
number of taxicabs for which certificates shall be issued during the next year and for the
purpose of determining to which persons such certificates shall be issued, after a
consideration of the factors prescribed in section 98-87. No certificate shall be renewable as
a matter of right, but the council shall decide in the exercise of its sound discretion and after
consideration of the factors prescribed in section 98-87 to which persons such certificates
shall be issued for the next certificate year. Such hearing shall be public, after notice thereof
has been given by mail to all holders of certificates and applicants for certificates, at the
address shown on such certificates and applications and after notice thereof by publication at
least once and not less than ten days prior to the hearing in some newspaper published or
having a general circulation in the city. Any such hearing may be continued from time to time
without further notice.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends Council award Certificates of Public Convenience to the number of
applicants deemed appropriate.
Salem, VA Code of Ordinances
Sec. 98-94. -Council's annual hearing.
The council shall conduct a hearing each year between January 1 and March 31 for the
purpose of determining the number of taxicabs for which certificates shall be issued during the
next year and for the purpose of determining to which persons such certificates shall be issued,
after a consideration of the factors prescribed in.section 98-87. No certificate shall be renewable
as a matter of right, but the council shall decide in the exercise of its sound discretion and after
consideration of the factors prescribed in section 98-87 to which persons such certificates shall be
issued for the next certificate year. Such hearing shall be public, after notice thereof has been
given by mail to all holders of certificates and applicants for certificates, at the address shown on
such certificates and applications and after notice thereof by publication at least once and not
less than ten days prior to the hearing in some newspaper published or having a general
circulation in the city. Any such hearing may be continued from time to time without further
notice.
(Code 1969, § 28-37)
about:blank 2/5/2020
Item #6B
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA AT CITY HALL
AGENDA ITEM:
Hold public hearing and conduct first reading to consider the
request of Friendship Salem Terrace, LLC, contract purchaser,
and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map # 128-1- 5), and Friendship Salem
Terrace, LLC, property owner of 1851 Harrogate Drive (Tax
Map # 128-1-13) for rezoning the properties from RMF
Residential Multi-family District, with conditions to HBD
Highway Business District, with conditions. (Advertised in the
December 22, 2022, issue of the Salem Times-
Register) (Item tabled at the February 15, 2023, Planning
Commission meeting.) Staff recommends Council table
this item.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RMF Residential Multi-family
Land Use Plan Designation: Residential
Existing Use: Civic – Assisted Care Residence
Proposed Use: Commercial – Life Care Facility
The subject properties consist of a 4.116-acre parcel located at 1851 Harrogate Drive and a
2.084-acre parcel located adjacent 1871 Harrogate Drive. Both of these parcels currently sit in
the RMF Residential Multi-family District with each property subject to the following
conditions implemented by City Council in 2005:
1. The Harrogate II site will be developed in substantial conformity with the site plan
prepared by Collins & Kronstadt Leahy, Hogan, Collins Draper LLP and dated 3-11-
05, except as revisions are required during development plan review.
2. Construction traffic will access the site from Murrell Avenue.
The current operations of Friendship Salem Terrace LLC on the parcel located at 1851
Harrogate Drive fall under the “assisted care residence” use type, allowing for a semi-
independent lifestyle for residents that does not reach the level of care provided in nursing
homes. If approved, the applicants intend to expand the operations at 1851 Harrogate Drive to
1871 Harrogate Drive to a “life care facility” which encompasses care for individuals ranging
Item #6B
Date: 3/13/2023
and progressing from independence to nursing home type care.
As a part of the rezoning process, the applicant has requested to replace the existing proffered
conditions applicable to the two subject properties with the following four proffers:
1. The property shall be developed in substantial conformity with the renderings and
the drawings prepared by SFCS Architects attached hereto as Exhibit A.
2. The property may only be used as a Life Care Facility and for no other purpose
permitted under the City of Salem Zoning Ordinances.
3. Except for emergency ingress and egress to the property which may be required by
the City of Salem Fire-EMS, no access to or from Murrell Road shall be permitted.
4. The lot lines between Tax Parcel 128-1-13 and Tax Parcel 128-1-5 shall be vacated
and the parcels combined once Friendship Foundation acquires Tax Parcel 128-1-5
from White Whale Two, LLC.
In summation, if approved, the two properties at 1851 and 1871 Harrogate will be rezoned from
RMF Residential Multi-family to HBD Highway Business District, utilized as a Life Care Facility,
andcombined into one singular tax parcel.
REQUIREMENTS:
The proposal meets the requirements of Section 106-214.3. Site development regulations for
HBD.
OPTIONS:
1. Recommend approval of the request with the updated proffers.
2. Recommend denial of the request.
RECOMMENDATION:
Staff recommends Council vote to table this item as when/if the petitioner
may be ready to be ready to proceed with their request through the Planning
Commission and Council is unknown. The Planning Commission tabled the
item at their February 15, 2023 meeting.
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106,
OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING
AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING
DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM,
VIRGINIA.
WHEREAS, White Whale Enterprises, LLC, property owner, has
heretofore petitioned to have property being 6.38 acres located
in the 1800 block of Murrell Avenue from RMF Residential Multi-
Family District with conditions (formerly Residential District
R-4 with conditions) to RMF Residential Multi-Family District
with conditions; and
WHEREAS, in said petition, White Whale Enterprises, LLC,
property owner, did voluntarily proffer written conditions in
addition to the regulations provided for in RMF Residential
Multi-Family District into which this property is requested to
be rezoned; and
WHEREAS, Council has reviewed the proposed conditions and
is of the opinion that the requested rezoning without the
proposed conditions would not be in the best interests of the
City and that the conditions proffered will more closely comply
with the intent of the Land Use Plan heretofore adopted; and
WHEREAS, Council has adopted the provisions of Chapter 320
of the 1978 Acts of the General Assembly of Virginia, Sections
15.2-2296 through 15.2-2302, relating to conditional zoning; and
WHEREAS, the Planning Commission at its regular meeting
held on April 13, 2005, did recommend to Council after holding a
public hearing that such rezoning be approved with the
voluntarily proffered conditions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, that Section 106-110, Article I, Chapter 106, of The
Code of the City of Salem, be amended, revised, and reordained
to read as follows and the map referred to shall be changed in
this respect and no other:
Section 1. That the following described property,
presently zoned RMF Residential Multi-Family
District with conditions in the City of
Salem, be and the same is hereby changed
from RMF Residential Multi-Family District
with conditions to RMF Residential Multi-
Family District with amended conditions and
the map referred to shall be changed in this
respect and no other. However, in addition
to the regulations for such zoning district
as contained in Chapter 106 of The Code of
the City of Salem, Virginia, there is hereby
incorporated the conditions set forth in
Section 2 of this ordinance to the same
extent and purpose as though such conditions
were herein fully set out at length:
Beginning at an iron pin on the north side
of Murrell Avenue at its west terminus;
thence S. 06° 27' 00" E. 373.34 feet to an
iron pin; thence S. 83° 10' 00" W. 741.14
feet to an iron pin; thence N. 06° 37' 00"
W. 70.33 feet to an iron pin; thence S. 82°
Section 2.
36' 18" W. 208.74 feet to an iron pin;
thence N. 06° 05' 49" W. 159.69 feet to an
iron pin; thence S. 83° 54' 11" W. 45 feet
to an iron pin; thence S. 56° 32' 31" W.
radius of 40.00 feet 38.20 feet with a
tangent of 20.70 feet chord of 36.77 feet
with a delta of 54° 43' 21" to an iron pin;
thence S. 56° 32' 31" W. with a radius of
25.00 feet 23.88 feet with a tangent of
12.94 feet chord of 22.98 feet and a delta
of 54° 43' 21" to an iron pin; thence S. 83°
54' 11" W. 171.93 feet to an iron pin;
thence N. 72° 00' 08" W. radius of 25.00
feet 21.03 feet with a tangent of 11.18 feet
chord of 20.41 feet and delta of 48° 11' 23"
to an iron pin; thence S. 62° 59' 52" W.
with a radius of 50.00 feet 120.59 feet at
an arc of 40.29 feet tangent of 130.90 feet
chord of 93.42 feet and a delta of 138° 11'
23" to an iron pin; thence S. 06° 05' 49" E.
to an iron pin; thence N. 84° 56' 58" E.
488.81 feet to an iron pin; thence N. 25°
07' 05" W. 38.53 feet to an iron pin; thence
N. 83° 00' 00" E. 123.58 feet to the point
and place of the beginning and containing
6.381 acres as shown on survey by Balzer &
Associates dated November 5, 1996.
The following conditions voluntarily
proffered shall apply in addition to the
regulations contained in Chapter 106 of The
Code of the City of Salem:
1. The Harrogate II site will be developed
in substantial conformity with the site
plan prepared by Collins & Kronstadt
Leahy, Hogan, Collins Draper LLP and
dated 3-11-05, except as revisions are
required during development plan
review.
2. Construction traffic will access the
site from Murrell Avenue.
All ordinances or parts of ordinances in conflict with the
provisions of this ordinance be and the same are hereby
repealed.
This ordinance shall be in full force and effect ten (10)
days after its final passage.
Upon a call for an aye and a nay vote, the same stood as
follows:
John Christopher Clemens -Aye
Jane W. Johnson -Aye
John C. Givens -Aye
Howard C. Packett -Aye
Carl E. Tarpley, Jr. -Aye
Passed:
Effective:
May 9, 2005
May 19, 2005
/s/ Carl E. Tarpley, Jr.
Mayor
ATTEST:
s E.
erk of Council
City of Salem, Virg nia
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
128-1-5 1871 HARROGATE DR WHITE WHALE TWO LLC P O BOX 2202 SALEM VA 24153
128-1-13 1851 HARROGATE DR WHITE WHALE ENTERPRISES LLC P O BOX 2202 SALEM VA 24153
138-1-11 1900 BLK W MAIN ST Q REALTY LLC 6083 WERTZ ORCHARD RD ROANOKE VA 24018
139-1-1 1851 W MAIN ST WAL-MART REAL EST BUS TRUST C/O WAL-MART PROPERTY TAX DEPT P O BOX 8050 MS 0555 BENTONVILLE AR 72716-0555
127-5-1.6 1811 EPPS DR BRADLEY K PRUETT AMY N PRUETT 1811 EPPS DR SALEM VA 24153
127-5-1.7 1815 EPPS DR JEFFREY D DILLON CYNTHIA M DILLON 1815 EPPS DR SALEM VA 24153
127-5-1.8 1817 EPPS DR BARRY DEAN TAYLOR ANGELA D TAYLOR 1817 EPPS DR SALEM VA 24153
127-1-1 1842-1846 MURRELL AVE CECILIA M PRUITT 1842 MURRELL AVE SALEM VA 24153
128-1-4 1862 MURRELL AVE BRUCE A MAXEY 1862 MURRELL AVE SALEM VA 24153
128-1-3 1886 MURRELL AVE WALDROP DEVELOPMENT CORP P O BOX 2202 SALEM VA 24153
128-1-14 1900 GRASMERE CIR ROBERT ALLAN FASNACHT 1900 GRASMERE CIR SALEM VA 24153
128-1-15 1904 GRASMERE CIR EVELYN ANN SAUL PERDUE TRUST GINA P LIGHT TRUSTEE 262 PINE LN BOYDTON VA 23917
128-1-16 1908 GRASMERE CIR SHIRLEY S EPPERLY 1908 GRASMERE CIR SALEM VA 24153
128-1-17 1912 GRASMERE CIR TOD RAY SOWDER 1912 GRASMERE CIR SALEM VA 24153
128-1-18 1916 GRASMERE CIR DOROTHY M BRICKEY 1916 GRASMERE CIR SALEM VA 24153
128-1-19 1920 GRASMERE CIR LAETA F MEADOR 1920 GRASMERE CIR SALEM VA 24153
128-1-2.5 109 DEEP DELL RD LISA DAWN HAHN & CINDI LYNETTE MOOREC/O MICHAEL F CALAWAY 109 DEEP DELL RD SALEM VA 24153
128-1-2.6 111 DEEP DELL RD MATTHEW W CANTERBURY ALEXIS L GREIMEL 111 DEEP DELL RD SALEM VA 24153
128-1-10 100 BLK DEEP DELL RD SCOTT E SNYDER 4325 ALFRIENDS TRL VIRGINIA BEACH VA 23455
138-1-6 1969 W MAIN ST RENT-A-SPACE INC C/O STORAGE ASSET MANAGEMENT 3501 CONCORD RD SUITE 350 YORK PA 17402
128-1-9 1945 W MAIN ST CARILION CLINIC PROPERTIES LLC 213 S JEFFERSON ST SUITE 1600 ROANOKE VA 24011
128-1-6 1943 W MAIN ST CARILION CLINIC PROPERTIES LLC 213 S JEFFERSON ST SUITE 1600 ROANOKE VA 24011
114 North Broad Street, Salem, Virginia 24153 (540) 375-3032
IMPORTANT NOTICE OF PUBLIC HEARINGS
PROPOSAL TO CHANGE ZONING
Notice is hereby given that a request has been filed with the City of Salem by the
property owner/petitioner of the property described below. The Planning Commission of
the City of Salem will consider this request at its meeting listed below and make a
recommendation to the City Council. The City Council of the City of Salem will also
consider this request, and the recommendation of the Planning Commission at its
meeting listed below. City Council will make the final decision in this matter.
Property Owner/Petitioner:
White Whale Two, LLC, property owner of 1871 Harrogate Drive, and Friendship Salem
Terrace, LLC, contract purchaser of 1871 Harrogate Drive, and property owner of 1851
Harrogate Drive.
Location of Property:
1871 Harrogate Drive and 1851 Harrogate Drive (Tax Map # 128-1-5 and 128-1-13)
Purpose of Request:
To rezone for the properties located at 1871 Harrogate Drive and 1851 Harrogate Drive,
(Tax Map # 128-1-5 and 128-1-13) from RMF Residential Multifamily District, with
conditions to HBD Highway Business District with conditions.
The date, time, and place of the public hearing scheduled by the Planning Commission
on this request are as follows:
WEDNESDAY, DECEMBER 14, 2022 – 7 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
The date, time, and place of the public hearing scheduled by City Council on this
request are as follows:
MONDAY, JANUARY 9, 2023 – 6:30 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
Additional information on this request may be obtained in the Community Development
Department, 21 South Bruffey Street, Salem, Virginia or at (540) 375-3032.
James E. Taliaferro, II
Executive Secretary
Planning Commission
Planning Commission Meeting
MINUTES
Wednesday, December 14, 2022, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held in
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia,
at 6:00 p.m. on December 14, 2022; there being the members of said Commission, to wit:
Vicki G. Daulton, Chair; Denise P. King, Vice Chair; and Neil L. Conner; together with
Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; and Jim
H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton
called the meeting to order at 6:05 p.m. and reported that this date, place and time had been
set for the Commission to hold a work session.
2. New Business
A. Discussion of items on the December agenda
1. Harrogate
2. The Salem Service Squad
3. Comprehensive Plan
A discussion was held regarding the December 14, 2022, items.
3. Adjournment
Chair Daulton inquired if there were any other items for discussion and hearing
none, adjourned the work session at 6:35 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was held
after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street,
Salem, Virginia, at 7:00 p.m., on December 14, 2022. Notice of such hearing was
published in the December 1 and 8, 2022, issues of the "Salem Times Register," a
newspaper published and having general circulation in the City of Salem. All adjacent
property owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr.,
City Attorney; Mary Ellen Wines, Planning & Zoning Administrator; and Maxwell Dillon,
Planner, and the following business was transacted:
On a motion made by Member Conner, seconded by Vice Chair King, and duly carried,
Mary Ellen Wines was appointed Secretary Pro-Tem of the Commission.
2. Pledge of Allegiance
3. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the November 16, 2022, work session and
regular meeting.
Denise King motioned to consider acceptance of the November 16, 2022, work
session and regular meeting. Neil Conner seconded the motion.
Ayes: Conner, Daulton, King
Absent: Beamer, Garst
4. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Friendship Salem Terrace, LLC,
contract purchaser, and White Whale Two, LLC, property owner of 1871 Harrogate
Drive (Tax Map # 128-1-5), and Friendship Salem Terrace, LLC, property owner of
1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the properties from RMF
Residential Multifamily District, with conditions to HBD Highway Business District,
with conditions.
Neil Conner motioned to continue until January 11, 2023, the request of Friendship Salem
Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map #128-1-5), and Friendship Salem Terrace, LLC, property
owner of 1851 Harrogate Drive (Tax Map #128-1-13) for rezoning the properties from
RMF Residential Multi-family District, with conditions to HBD Highway Business
District, with conditions. Denise King seconded the motion.
Ayes: Conner, Daulton, King
Absent: Beamer, Garst
5. Adjournment
Having no other items before the Commission, on motion by Member Conner, seconded
by Vice Chair King and duly carried, meeting was adjourned at 7:02 p.m.
City Council meeting, January 9, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
Item # 6C
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Consider adoption of Resolution 1445 approving the City of
Salem's participation in the proposed settlement of opioid-related
claims against Teva, Allergan, Walmart, Walgreens, CVS, and
their related corporate entities, and directs the City Attorney
and/or the City’s outside counsel to execute the documents
necessary to effectuate the City’s participation in the settlements,
including the required release of claims against settling entities.
SUBMITTED BY: Jim Guynn, City Attorney
SUMMARY OF INFORMATION:
The City has approved and adopted the Virginia Opioid Abatement Fund and Settlement
Allocation Memorandum of Understanding (MOU). This resolution affirms that pending
settlements with Teva, Allergan, Walmart, Walgreens, and CVS will be applicable to this MOU
and will be allocated in the same manner as previous settlements.
The City’s participation in this MOU is necessary in order to recover the City’s share of funds
related to the settlements.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 1445.
{00502804.DOCX }
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MARCH 13, 2023:
RESOLUTION 1445
A RESOLUTION OF THE SALEM CITY COUNCIL APPROVING OF THE CITY’S
PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID-RELATED CLAIMS
AGAINST TEVA, ALLERGAN, WALMART, WALGREENS, CVS, AND THEIR RELATED
CORPORATE ENTITIES, AND DIRECTING THE CITY ATTORNEY AND/OR THE
CITY’S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO
EFFECTUATE THE CITY’S PARTICIPATION IN THE SETTLEMENTS
WHEREAS, the opioid epidemic that has cost thousands of human lives across the country
also impacts the City of Salem by adversely impacting the delivery of emergency medical, law
enforcement, criminal justice, mental health and substance abuse services, and other services by
Salem’s various departments and agencies; and
WHEREAS, Salem has been required and will continue to be required to allocate
substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid
epidemic has caused and continues to cause the citizens of Salem; and
WHEREAS, Salem has filed suit against Teva, Allergan, Walmart, Walgreens, CVS, and
certain of their related corporate entities for their role in the distribution, manufacture, and sale of
the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed Salem;
and
WHEREAS, the City’s suit seeks recovery of the public funds previously expended and to
be expended in the future to abate the consequences and harms of the opioid epidemic; and
WHEREAS, settlement proposals have been negotiated that will cause Teva, Allergan,
Walmart, Walgreens, and CVS to pay billions of dollars nationwide to resolve opioid-related
claims against them; and
WHEREAS, the City has approved and adopted the Virginia Opioid Abatement Fund and
Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that
these pending settlements with Teva, Allergan, Walmart, CVS, and Walgreens shall be considered
“Settlements” that are subject to the Virginia MOU, and shall be administered and allocated in the
same manner as the opioid settlements entered into previously with the Distributors and Janssen ;
and
WHEREAS, the City’s outside opioid litigation counsel has recommended that the City
participate in the settlements in order to recover its share of the funds that the settlement would
provide; and
WHEREAS, the City Attorney has reviewed the available information about the proposed
settlements and concurs with the recommendation of outside counsel;
{00502804.DOCX } 21175141
NOW THEREFORE BE IT RESOLVED that the Salem City Council, this ___ day of
____________, 2023, approves of the City’s participation in the proposed settlement of opioid-
related claims against Teva, Allergan, Walmart, Walgreens, CVS, and their related corporate
entities, and directs the City Attorney and/or the City’s outside counsel to execute the documents
necessary to effectuate the City’s participation in the settlements, including the required release of
claims against settling entities.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Renée F. Turk -
ATTEST:
__________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item # 6D
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Resolution requesting the Virginia Department of
Transportation (VDOT) approve City Council’s request for the
temporary closure of Main Street on September 9, 2023 for
the Olde Salem Days event
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
The Rotary Club of Salem and City staff have begun planning for the return of the Olde
Salem Days event on September 9, 2023.
This popular event requires the temporary closure of multiple street sections in the
downtown area on this day from 5:30 a.m. to 7:00 p.m. The closure of the Main Street
(US Route 460) section from Chestnut Street/Lewis Avenue to Thompson Memorial Drive
requires approval from VDOT. This resolution will provide a formal request to VDOT by
the City to approve this temporary closure on Main Street.
All other street sections requiring closure during the event can be administratively
approved by the City.
STAFF RECOMMENDATION:
Staff recommends Council approval of this resolution.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, March 13, 2023:
RESOLUTION 1446
WHEREAS, the Salem Rotary Club has planned activities in the downtown
area of Salem to involve citizens on September 9, 2023, from 5:30 a.m. to 7:00
p.m. that will require the closing of Main Street (Route 460) between Chestnut
Street and Lewis Avenue to Thompson Memorial Drive; and
WHEREAS, Council concurs in the request from The Rotary Club of Salem
for the closing of Main Street for this date and time and has developed alternate
routing for traffic around the downtown area; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA,
that Council doth request the Virginia Department of Transportation to concur
and approve Council's request to allow the closing of Main Street (Route 460)
between Chestnut Street and Lewis Avenue to Thompson Memorial Drive on
Saturday, September 9, 2023;
BE IT FURTHER RESOLVED that a certified copy of this Resolution be
forwarded to the Virginia Department of Transportation.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Renée F. Turk -
ATTEST:
__________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6E
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to appropriate Downtown Improvement Reserve
funding in the Capital Projects Fund
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Local funding of $50,000 was included in the General Fund 2022-2023 annual operating
budget for the Downtown Plan. Per directive of the City Manager, these funds were
transferred to the Capital Projects Fund to become part of the Downtown Improvements
Reserve to fund future Downtown improvement projects.
FISCAL IMPACT:
The Downtown Improvement Reserve creates a reserve of local funds that allows us to
continue the work on the Downtown Revitalization Project.
STAFF RECOMMENDATION:
Staff recommends appropriating $50,000 to the Transfer from General Fund revenue
account 20-012-0200-49905 and to the Downtown Improvements Reserve expenditure
account 20-012-0205-54807.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
3/13/2023 20‐012‐0200‐49905 Transfer From General Fund ‐ Capital Projects 50,000 Council 3/13 ‐ Appropriate Downtown Impr Reserve
3/13/2023 20‐012‐0205‐54807 Downtown Improvements Reserve 50,000 Council 3/13 ‐ Appropriate Downtown Impr Reserve
Item #6F
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to adjust the Civic Center Operating Budget.
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The Salem Civic Center budget is adopted before all events are scheduled for the fiscal
year. In fiscal year 2023, actual show revenues and expenses are higher than budgeted
due to show activity during the year. Revenue and expense budgets need to be increased
by $300,000 based on this activity.
FISCAL IMPACT:
The Civic Center operating budgets need to be adjusted based on current year activity.
STAFF RECOMMENDATION:
City staff requests Council to appropriate $300,000 in Show Revenue, 53-053-0040-
44702 and increase the budget for Show Expenses, 53-053-0041-55900, by $300,000.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
3/13/2023 53‐053‐0040‐44702 Shows (Box Office) 300,000 Appropriate Civic Center Operating Adjustment per 3/13 action
3/13/2023 53‐053‐0041‐55900 Show Expenses 300,000 Appropriate Civic Center Operating Adjustment per 3/13 action
Item #6G
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to amend the School Grants Fund, Cafeteria Fund
and Capital Projects Fund budgets
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grants Fund, Cafeteria Fund, and Capital Projects Fund budgets were
amended for fiscal year 2022-2023 by the School Board at their meeting on February 14,
2023. The Board amended the budget to increase revenues and expenditures in the
School Grants Fund by $133,000, the Cafeteria Fund by $49,186, and the Capital Projects
Fund by $7,000. The attached memo details the appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $133,000, $49,186, and $7,000 a re to be made to the
School Grants Fund, Cafeteria Fund, and Capital Projects Fund, respectively.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes of
$133,000, $49,186, and $7,000 to the School Grants Fund, Cafeteria Fund, and Capital
Projects Fund, respectively, per the attached report.
Salem City Schools
Budget Adjustments Report
February 14, 2023
Summary of Issue:
At times during the year, additional funding may be received by the school division
through donation, grant, increased funding due to ADM (Average Daily Membership)
increases, or some other means. This revenue increases the budget requiring Board
approval.
The cafeteria fund budget needs to be adjusted at this time because new funds have
been awarded or received since budget adoption and they need to be accounted for on
the books.
On January 24, 2023, we received notification from the Virginia Department of Education
(VDOE) that we were allocated another round (#3) of U.S. Depa rtment of Agriculture
(USDA) Supply Chain Assistance Funding in the amount of $32,185.24 to address the
ongoing supply chain disruptions related to the COVID-19 pandemic. The funds are for
the exclusive purchase of unprocessed or minimally processed domes tic food products
to help address supply chain challenges such as unanticipated contract cancellations,
price fluctuations, and item shortages.
On January 26, 2023, we received notification from VDOE that we were awarded $17,000
from the 2022 National School Lunch Program (NSLP) Equipment grant. These funds
will be used to purchase an upright, reach-in, three-section freezer for West Salem
Elementary School.
The grant fund budget needs to be adjusted at this time because we have received
notification from VDOE that we have received a Community Schools grant in the amount
of $133,000. These funds are to be used in collaboration with a community partner
(Mainstream Mental Health Services) to provide mental health resources to students at
ALMS. It will fund a coordinator position as well as mental health services and supplies
as needed for the program. The coordinator will assist families in accessing resources,
and the services provided by the community partner will be able to support the increase
in students needing mental health supports. This in-school clinic has the goal of meeting
the needs of the students better, all the while keeping them in the school environment.
There is also one adjustment to the capital projects fund that needs to take place. The
East Salem PTA has provided their contribution to the Playground Equipment purchase
in the amount of $7,000. The budget needs to be increased by this same amount.
Combined with the $43,000 in funding from capital funds, they have $50,000 available to
work with on this purchase and the playset has already been ordered.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
These budget adjustments will increase the revenue and expenditure budgets in the
School Cafeteria Fund by $49,186, the School Grant Fund by $133,000 and the School
Capital Projects Fund by $7,000 (attachment A).
Recommended Action:
Move approval of the budget adjustments in the School Cafeteria Fund, the School Grant
Fund and the School Capital Projects Fund as presented and recommend that City
Council approve the same
To set up budget for new revenues received in FY 23
Account Code Description
Revenue
Amount
Expenditure
Amount
School Cafeteria Fund:
33-111-65-65-9-510-62365 Supply Chain Assistance 10.555 7,403$
33-112-65-65-9-510-62365 Supply Chain Assistance 10.555 7,725$
33-113-65-65-9-510-62365 Supply Chain Assistance 10.555 5,150$
33-114-65-65-9-510-62365 Supply Chain Assistance 10.555 3,540$
33-115-65-65-9-510-62365 Supply Chain Assistance 10.555 4,506$
33-116-65-65-9-510-62365 Supply Chain Assistance 10.555 3,862$
33-111-65-65-9-510-76120 Food Products 7,403$
33-112-65-65-9-510-76120 Food Products 7,725$
33-113-65-65-9-510-76120 Food Products 5,150$
33-114-65-65-9-510-76120 Food Products 3,540$
33-115-65-65-9-510-76120 Food Products 4,506$
33-116-65-65-9-510-76120 Food Products 3,862$
32,186$ 32,186$
33-114-65-65-9-510-62400 (NEW Acct)NSLP Equipment Grant 10.579 17,000$
33-114-65-65-9-510-78020 Furniture & Equipment > $5,000 17,000$
17,000$ 17,000$
49,186$ 49,186$
School Grant Fund:
32-660-00-00-9-000-6XXXX (NEW Acct)Community Schools Grant 84.215J 133,000$
32-660-62-62-9-222-73037 (NEW Acct)Contractual Services - Other 120,000$
32-660-62-62-9-222-76435 (NEW Acct)Supplies - Instructional 7,000$
32-660-62-62-9-222-76100 (NEW Acct)Supplies - Nursing 6,000$
133,000$ 133,000$
133,000$ 133,000$
School Capital Projects Fund:
34-180-0200-63220 Contributions 7,000$
34-180-0205-78224 Playground Equipment (ESE)7,000$
7,000$ 7,000$
7,000$ 7,000$
Salem City Schools
Budget Adjustments 2/14/2023
Attachment A
Item #6H
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to accept and appropriate Local Law Enforcement
(LOLE) Grant Funds
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem Police Department was awarded Local Law Enforcement (LOLE) grant
funding of $1,139 through Virginia Department of Criminal Justice Services. Funds will be
used to purchase a wireless outdoor portable speaker to be used at community events to
address citizens. The grant does not require a match.
FISCAL IMPACT:
The $1,139 grant will allow us to purchase needed items that are not includ ed in the
current budget.
STAFF RECOMMENDATION:
Staff recommends accepting the $1,139 grant from Virginia Department of Criminal Justice
Services and appropriating $1,139 in grant revenue to account 10-030-0100-48533 and
$1,139 to the grant expenditure account, 10-030-3110-55879, for the purpose stated
above.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
3/13/2023 10‐030‐0100‐48533 Police Federal Grants Revenue 1,139 Appropriate LOLE grant funding per 3/13 council action
3/13/2023 10‐030‐3110‐55879 Police Federal Grants 1,139 Appropriate LOLE grant funding per 3/13 council action
1
Item #6I
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to accept and appropriate the Community Flood
Preparedness Fund (CFPF) Grant
SUBMITTED BY: Rosemarie B. Jordan
Director of Finance
SUMMARY OF INFORMATION:
The City has been awarded $59,221 in Community Flood Preparedness Funds from the
Virginia Department of Conservation and Recreation. These funds will be used to develop
a resiliency plan that will evaluate the City’s flood preparedness and mitigation. Having this
plan will help support future grant funding for flood mitigation and stormwater projects.
This grant requires a local match of $19,741 that is currently included in the General Fund
2022-2023 operating budget.
FISCAL IMPACT:
The grant will provide funding to develop a flood resiliency plan, which is not included in the
current budget.
STAFF RECOMMENDATION:
Staff recommends accepting the $59,221 CFPF grant and appropriating $59,221 in State
Grant revenue to account 20-012-0200-48495 and $19,741 to the Transfer from the
General Fund account 20-012-0200-49905. Appropriate $78,962 to Flood Mitigation, 20-
042-0205-54801 for the purpose state above.
Also, staff recommends transferring $19,741 from the Community Development
department’s Engineering and Architectural Services account 10-042-4110-53140 to the
Transfer to Capital Projects account 10-012-9100-59410 to fund the required local match.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
3/13/2023 20‐012‐0200‐48495 State Grants ‐ Capital Projects 59,221 Council 3/13 ‐ Appropriate CFPF Grant
3/13/2023 20‐012‐0200‐49905 Transfer From General Fund ‐ Capital Projects 19,741 Council 3/13 ‐ Appropriate CFPF Grant
3/13/2023 20‐042‐0205‐54801 Flood Mitigation 78,962 Council 3/13 ‐ Appropriate CFPF Grant
3/13/2023 10‐042‐4110‐53140 Engineering And Architectural Services (19,741) Council 3/13 ‐ Appropriate CFPF Grant
3/13/2023 10‐012‐9100‐59410 Transfer To Capital Projects 19,741 Council 3/13 ‐ Appropriate CFPF Grant
Item #6J
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Request to appropriate Smart Scale Funding for Downtown
Improvements
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Smart Scale federal funding has been awarded to the City for a portion of the Downtown
Improvement project. This funding is to be used on streetscape and intersection
improvements along Main Street from White Oak Alley to Market Street.
The $2,311,825 award requires no local match.
FISCAL IMPACT:
The Smart Scale funding will allow the City to complete a portion of the streetscape and
intersection improvements in Downtown from White Oak Alley to Market Street.
STAFF RECOMMENDATION:
Staff recommends accepting the Smart Scale funding of $2,311,825 and appropriating
$2,311,825 to the Capital Projects Federal Revenue account 20-012-0200-48995 and to
the Downtown Improvement – E Main St/White Oak Alley to Market St expenditure account
20-080-0205-54808.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
3/13/2023 20-012-0200-48995 Federal Grants - Capital Projects 2,311,825 Council 3/13 - Appropriate Downtown White Oak to Market
3/13/2023 20-080-0205-54808 Downtown Impr - E Main St/White Oak Alley to Market Street 2,311,825 Council 3/13 - Appropriate Downtown White Oak to Market
Item # 6K
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Consider setting bond for erosion and sediment control for
Roanoke College ESC Plan.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control for
Roanoke College ESC Plan, located at 957 Kime Lane/324 Idaho Street.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $10,969.00 for a time frame
for completion set at twelve (12) months.
Item # 6L
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping for New Metal Building – 71 St. John Road.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control and
landscaping New Metal Building – 71 St. John Road.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $16,170.00 for a time frame
for completion set at twelve (12) months.
Item # 6M
Date: 3/13/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: March 13, 2023
AGENDA ITEM: Consider setting bond for physical improvements and erosion
and sediment control for Carter Machinery Wash Bay.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for physical improvements and erosion
and sediment control for Carter Machinery Wash Bay, located at 1330 Lynchburg Turnpike.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $20,671.00 for a time frame
for completion set at twelve (12) months.
Item #6N
Date: 3/13/2023
March 13, 2023
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission
Recommendation
Roanoke Valley Transportation Planning
Organization (TPO) Policy Board
Recommend H. Hunter Holliday to replace Bill Jones for the
remainder of a three-year term ending June 30, 2023.
Vacancies
Board of Appeals (USBC) Need one alternate, five-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
March 13, 2023
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Ann Tripp 12-31-24
Rev. C. Todd Hester 12-31-25
Dr. Forest Jones 12-31-23
AT LARGE MEMBERS:
Patrick Kenney 12-31-25
Helen Ferguson 12-31-23
Bobby Russell 12-31-24
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-26
Robert S. Fry, III 1-01-28
David A. Botts 1-01-25
Nathan Routt 5-11-25
Joseph Driscoll 1-01-28
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-24
N. Jackson Beamer, III 11-30-24
David A. Prosser 11-30-25
Janie Whitlow 11-30-23
Kathy Fitzgerald 11-30-24
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Frank Sellers 3-30-28
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-23
Jeff Zoller 3-1-28
Steve Belanger 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal W illiams
Jasmin Lawson Kevin Meeks
Cheryl Wilkinson Tamara Starnes
Additional alternate
Additional alternate
Parent Rep Vacant Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Mandy Hall
Derek Weeks Danny Crouse
Health Dept. - Vacant Vacant
W endel Cook Jessica Cook
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-27
Paul C. Kuhnel 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-25
Macel Janoschka 3-09-25
Sean B. Kosmann 12-14-24
Clark “Rob” Robinson Jr. 12-14-24
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-23
Cole Keister 8-09-24
Pat Dew 3-01-24
Janie Whitlow 4-09-24
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-24
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-23
J. Chris Conner 8-12-23
Margaret Humphrey 8-12-23
Garry Lautenschlager 11-23-24
Teresa Sizemore-Hernandez 4-26-23
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-26
Denise “Dee” King 7-31-26
Vicki Daulton 7-26-23
Reid Garst 7-31-26
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-24
Daniel L. Hart 2-14-24
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-24
Dee King 6-30-23
James W. Wallace, III 6-30-24
*Losing one seat on this Board due to RVARC reorganization
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-23
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENW AY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-24
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Mike Tyler 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-23
W illiam “Bill” Jones 6-30-23
Alternate: Byron R. Foley 6-30-23
Alternate: John Saunders 6-30-23
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-24
Teresa Sizemore-Hernandez 12-31-24
Andy Raines 12-31-25
Stacey Danstrom 12-31-25
David Preston 12-31-23
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Heath Rickmond 12-01-26
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byr on Randolph Foley 11-13-23
(vacant - full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-23
Charles E. Van Allman, Jr. 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Josh Pratt 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 term s only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-25
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-26
H. Robert Light 2-3-24
Crystal Williams(Alternate for Taliaferro) 2-3-26
vacant (Alternate for Light) 2-3-24
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-23
(Requires Oath of Office)
W illiam D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major Steve Garber