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Home My WebLink About9/9/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION SEPTEMBER 9, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on September 9, 2013, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Councilwoman Johnson presented A Folded Plaza, a college thesis done by Rachel Gresham; and WHEREAS, the Assistant City Manager gave an update on the East Main Street project; and WHEREAS, a design for the key to the City was discussed; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:21 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING September 9, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on September 9, 2013, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Stephen M. Yost, City Attorney; Charles E. Van Allman, Jr., City Engineer; Melinda J. Payne, Director of Planning and Economic Development; and Rosie Jordan, Director of Finance; and the following business was transacted: The August 26, 2013, work session and regular meeting minutes were approved as written. The report by the Director of Finance of the City’s financial status for a one-month period ending July 31, 2013, was received and ordered filed. Mayor Foley requested that Council receive report and authorize the City Manager to execute a contract with Craig County to handle solid waste services; and WHEREAS, the City Manager stated that this is very similar to the agreement the City has with Botetourt County where the municipal refuse from Botetourt County comes to the City of Salem Transfer Station for disposal; the agreement has been reviewed by the City Attorney and asked for Council’s favorable consideration of the agreement; he noted that Richard Flora, County Administrator for Craig County, is also present at the meeting to answer any questions; ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY VICE MAYOR GIVENS, AND DULY CARRIED, the City Manager is hereby authorized to execute a contract with Craig County to handle solid waste services – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye. Mayor Foley requested that Council consider adopting Resolution 123 8 adopting the Roanoke Valley-Alleghany Regional Pre-Disaster Mitigation Plan; and ITEM 1 CITY MANAGER AUTHORIZED TO EXECUTE A CONTRACT WITH CRAIG COUNTY TO HANDLE SOLID WASTE SERVICES ITEM 2 RESOLUTION 1238 ADOPTING THE RVAR PRE-DISASTER MITIGATION PLAN ADOPTED 2 WHEREAS, the City Engineer requested that Council approve the Roanoke Valley-Alleghany Regional Pre-Disaster Mitigation Plan; every five to ten years, the planning commission gets together with member localities and they look to make changes or add details to the plan; these are items that the City can do ahead of natural or man-made disasters that makes the community a little more resistant to damage; he stated that the plan being presented is more detailed and additional items have been added regarding wall fires, I-Flow system, and also HMGP, FMA, SRL, PDM, and RCL programs which are basically flood mitigation programs to buy homes, to flood-proof houses; this plan must be adopted in order to qualify for the programs out of FEMA and the Virginia Department of Emergency Management; and WHEREAS, Councilwoman Garst asked for additional information regarding communications plans; how multi-jurisdictional communication would be accomplished; and WHEREAS, the City Engineer stated that he is not well versed on that aspect of the plan and would have to refer to Fire Chief Pat Counts ; he noted that the City received FEMA grant money to purchase 800mHz radios; and WHEREAS, Councilwoman Garst questioned if the plan would have to be revised if storm-water regulations change; and WHERAS, the City Engineer stated that the plan would not have to be revised because the regulations have no impact on disaster preparedness; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Resolution 1238 adopting the Roanoke Valley-Alleghany Regional Pre-Disaster Mitigation Plan was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye. Mayor Foley requested Council to consider ordinance on first reading permanently vacating and closing a certain portion of an eighteen -foot gravel alley that extends from West Calhoun Street southerly for a distance of one hundred fifty feet to West Burwell Street; it was noted that the ordinance was passed on first reading at the September 9, 2013, meeting; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, an ordinance permanently vacating ITEM 3 ORDINANCE ADOPTED PERMANENTLY VACATING AND CLOSING A CERTAIN PORTION OF AN 18- FOOT ALLEY THAT EXTENDS FROM WEST CALHOUN STREET SOUTHERLY FOR A DISTANCE OF1 50 FEET TO WEST BURWELL STREET 3 and closing a certain portion of an eighteen foot gravel alley that extends from West Calhoun Street southerly for a distance of one hundred fifty feet to West Burwell Street was hereby passed on first reading – the roll call vote: Lisa D. Garst – aye, Jane W. Johnson – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider adopting Resolution 1237 creating the Roanoke Valley Broadband Authority; item was continued from the August 26, 2013, meeting; and WHEREAS, a discussion was held regarding the purpose of the Authority, how it will help encourage competitive services, pricing, etc. in the area; etc.; and WHEREAS, Mayor Foley thanked the localities and staff involved in the regional effort to create this Authority; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1237 creating the Roanoke Valley Broadband Authority was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye. Mayor Foley requested Council consider ordinance on second reading approving a cable franchise agreement between the City of Salem and Comcast of Connecticut/Georgia/Massachusetts/New Hampshire/New York/North Carolina/Virginia/Vermont, LLC, which was passed on first reading at the August 12, 2013, meeting; and WHEREAS, the City Manager noted that the full body of Council was not present at the last meeting, which is why the item was continued until this meeting in order for the full body of Council to consider the ordinance; and WHEREAS, Mayor Foley stated that even though he feels the franchise agreement is not ideal, he feels as though it is as good as the city will get; and WHEREAS, Councilman Jones noted that this agreement deals strictly with cable TV, and does not include internet or telephone services; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, an ordinance approving a cable ITEM 4 RESOLUTION 1237 ADOPTED CREATING THE ROANOKE VALLEY BROADBAND AUTHORITY ITEM 5 ORDINANCE ADOPTED APPROVING A CABLE FRANCHISE AGREEMENT 4 franchise agreement between the City of Salem and Comcast of Connecticut/ Georgia/Massachusetts/New Hampshire/New York/North Carolina/Virginia/ Vermont, LLC was hereby adopted on second reading - the roll call vote: Lisa D. Garst – nay, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye. Mayor Foley requested that Council consider setting date for public hearing in accordance with Section 22.1-29.1 of the Code of Virginia, 1950, as amended, regarding the expiration of terms for Sally Southard and A rtice Ledbetter; staff recommends setting the date for September 23, 2013; and WHEREAS, it was noted that the deadline to submit a resume to be considered for appointment to the Board is September 23, 2013; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the public hearing regarding the expiration of terms for Sally Southard and Artice Ledbetter on the Salem School Board was hereby set for September 23, 2013 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye; Jane W. Johnson – aye, John C. Givens – aye; and Byron Randolph Foley – aye. Mayor Foley recognized Devonte Payne for his sportsmanship demonstrated at the September 6, 2013, Salem High School football game. He helped an opposing player off the field when the player’s own teammates and coaching staff were not helping the player. Mayor Foley commended Mr. Payne on his efforts. The Communications Director discussed the street closures and parking situations for the upcoming weekend due to Homecoming festivities on Friday evening, and Olde Salem Days on Saturday. There being no further business to come before the Council, the same on motion adjourned at 7:47 p.m. ITEM 6 PUBLIC HEARING SET REGARDING EXPIRING TERMS OF TWO SALEM SCHOOL BOARD MEMBERS