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HomeMy WebLinkAbout7/8/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION JULY 8, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on July 8, 2013, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley; John C. Givens, William D. Jones, and Lisa D. Garst (Jane W. Johnson – absent); with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding the recent flooding; and WHEREAS, it was noted that the August 12, 2013, meeting will be held in the auditorium at Salem High School; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:21p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING July 8, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on July 8, 2013, at 7:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, John C. Givens, William D. Jones, and Lisa D. Garst (Jane W. Johnson – absent); with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Stephen M. Yost, City Attorney; William L. Simpson, Jr., Assistant City Engineer; Melinda J. Payne, Director of Planning and Economic Development; Mike Stevens, Communications Director; and Rosie Jordan, Director of Finance; and the following business was transacted: The June 24, 2013, work session and regular meeting minutes were approved as written. Mayor Foley requested that council consider a request from the Salem Kiwanis Club for a donation ($561.00) equal to the amount of admissions tax paid in connection with the Roy Stanley Memorial Shootout event held February 2, 2013; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the request of the Salem Kiwanis Club for a donation ($561.00) equal to the amount of admissions tax paid in connection with the Roy Stanley Memorial Shootout event held February 2, 2013, was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – absent, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider adopting Resolution 1233 supporting the full-time staffing of Port of Entry #1412 by the U.S. Customs and Border Protection; and WHEREAS, the City Manager stated that this is a request through the Regional Commission; the Commission has asked the local governments in the area to support and adopt the resolution to reinforce, to the people who make the decisions about funding, the importance of having a port of entry in this area of the state; having a port of entry in the area is a critical component of an intermodal facility; ITEM 1 DONATION TO SALEM KIWANIS CLUB EQUAL TO AMOUNT OF ADMISSIONS TAX PAID IN CONNECTION WITH ROY STANLEY MEMORIAL SHOOTOUT EVENT ITEM 2 RESOLUTION 1223 ADOPTED SUPPORTING THE FULL-TIME STAFFING OF PORT OF ENTRY #1412 BY THE US CUSTOMS AND BORDER PROTECTION 2 ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Resolution 1223 supporting the full- time staffing of Port of Entry #1412 by the U.S. Customs and Border Protection was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – absent, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council receive report regarding bids received for construction of the Safe Routes to School project and consider awarding contract; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the bids for the Safe Routes to School project; the bids were also reviewed by the Engineering Department; the Committee recommends approval to accept the low bid from S. C. Rossi & Company, Inc., in the amount of $28,632.50 including contingency; the project will be covered 100 percent by a federal grant; and WHEREAS, it was noted that this project was a joint effort between the Engineering and Planning and Economic Development Departments; the project will take place on Fourth Street between Delaware and Tennessee Streets, and will place a sidewalk on the north side of Fourth Street to further protect school children who walk to school in that area; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the contract for the Safe Routes to School project was hereby awarded to S. C. Rossi & Company, Inc., in the amount of $28,632.50 including contingency; the project will be covered 100 percent by a federal grant – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – absent, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request to appropriate Comprehensive Services Act funds; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the request to appropriate Comprehensive Services Act (CSA) revenue from the State; the initial budget for revenue received from the State under the CSA for FY14 needs to be adjusted to $456,807 and the budget for mandated expenditures needs to be increased by the same amount; no additional local funding is required at this point; after ITEM 3 SAFE ROUTES TO SCHOOL BID AWARDED TO S.C. ROSSI & COMPANY INC. ITEM 4 BOND AND TIME LIMIT SET FOR BETHEL BAPTIST CHURCH PROJECT 3 discussion, the Committee recommends approval of the appropriation request; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, the request to appropriate Comprehensive Services Act (CSA) revenue from the State for FY14 was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – absent, John C. Givens – aye, and Byron Randolph Foley – aye. There being no further business to come before the Council, the same on motion adjourned at 7:37 p.m.