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HomeMy WebLinkAbout7/22/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION JULY 22, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on July 22, 2013, at 6:30 p.m., there being present the following members of said Council, to wit: John C. Givens, Jane W. Johnson, and Lisa D. Garst (Byron Randolph Foley and William D. Jones – absent); with John C. Givens, Vice Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Vice Mayor Givens reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding a historical marker for Walter Biggs; and WHEREAS, the City Manager gave an update on the Regional Industrial Development Authority; and WHEREAS, the City Manager gave an update on the Regional Broadband Authority update; and WHEREAS, a discussion was held regarding the Audit-Finance agenda items; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:10 p.m. ____________________________________ Vice Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING July 22, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on July 22, 2013, at 7:30 p.m., there being present the following members of said Council, to wit: John C. Givens, Jane W. Johnson, and Lisa D. Garst (Byron Randolph Foley and William D. Jones – absent); with John C. Givens, Vice Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Stephen M. Yost, City Attorney; William L. Simpson, Jr., Assistant City Engineer; Melinda J. Payne, Director of Planning and Economic Development; Mike Stevens, Communications Director; and Rosie Jordan, Director of Finance; and the following business was transacted: The July 8, 2013, work session and regular meeting minutes were approved as written. Vice Mayor Givens reported that this date and time had been set to hold a public hearing and consider Resolution 1234 appointing viewers to vacate and close a certain portion of an 18-foot alley that extends from West Calhoun Street southerly for a distance of 150 feet to West Burwell Street; and WHEREAS, Edward Wallace, 407 West Burwell Street, appeared before the Council and stated that the alley in question is next to his property and his neighbor’s; he stated that he has taken care of the alley for the last 45 years; he would like to close one end of the alley in order to park his RV behind his residence; he stated that he is the only one who uses the alley and has to use the alley in order to access his garage; he has spoken with his neighbor and his neighbor does not have an interest in the alley; he requested that Council consider vacating the alley; and WHEREAS, the Clerk of Council noted that there was an issue with the advertising of this item; the item requires two advertisements, and only one has been done; he requested that Council consider continuing the item to the next meeting; the City will place an advertisement for the next meeting, which should meet the state code for vacating public property; and WHEREAS, it was noted that the August 12, 2013, City Council meeting will be held at the Salem High School Auditorium, 400 Spartan Drive; ITEM 1 CONTINUED UNTIL AUGUST 12, 2013, MEETING 2 ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, public hearing and consideration of Resolution 1234 appointing viewers to vacate and close a certain portion of an 18-foot gravel alley that extends from West Calhoun Street southerly for a distance of 150 feet to West Burwell Street was hereby continued until the August 12, 2013, meeting – the roll call vote: Lisa D. Garst – aye, William D. Jones – absent, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent. Vice Mayor Givens requested that Council receive report and amend the School Operating Fund budget as approved by the School Board on May 14, 2013; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the School Operating Fund budget was amended by the School Board at their meeting on May 14, 2013; the Salem High School band has a need for a storage facility for equipment; the Band Boosters have generously donated $7,000 in FY2013; in each of the next two fiscal years, the Band Boosters will contribute $7,000; this will cover half of the cost of the storage building; additional funding of $35,000 is available in capital reserve; a portion of the structure will be available for the surplus storage for the school system; the Committee recommends approval of the School Board’s allocation of capital reserve funds to the line item listed in the capital projects fund for Band/School System Storage Building; and WHEREAS, Councilwoman Garst thanked the Salem Band Boosters for seeing a need and helping with the cost; ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the School Operating Fund budget was hereby amended as approved by the School Board on May 14, 2013 , for Band/School System Storage Building – the roll call vote: Lisa D. Garst – aye, William D. Jones – absent, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent. Vice Mayor Givens requested that Council receive report and amend the School Operating Fund budget as approved by the School Board on July 9, 2013; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance ITEM 2 SCHOOL OPERATING FUND BUDGET AMENDED AS APPROVED BY SCHOOL BOARD ON MAY 14, 2013 ITEM 3 SCHOOL OPERATING FUND BUDGET AMENDED AS APPROVED BY SCHOOL BOARD ON JULY 9, 2013 3 Committee, reported that the School Operating Fund budget was amended by the School Board at their meeting on July 9, 2013; the School Safety team identified easy entry into schools as a safety concern and recommended that the division pursue the proximity card entry system; funding of $66,551 is available in capital reserve to cover the cost; the Committee recommends approval of the School Board’s allocation of capital reserve funds to the line item listed in the capital projects for Proximity Card Entry System; and WHEREAS, it was noted that all schools, except for South Salem Elementary School, will be fitted with the proximity cards; South Salem will have the proximity cards as part of the renovation/rebuild project; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the School Operating Fund budget was hereby amended as approved by the School Board on July 9, 2013 , for Proximity Card Entry System – the roll call vote: Lisa D. Garst – aye, William D. Jones – absent, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent. Vice Mayor Givens requested that Council approve request to appropriate a grant of $7,100 from the Rescue Squad Assistance Fund (RSAF); and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the request to appropriate Rescue Squad Assistance grant funds; the City of Salem Fire Department was awarded a grant in the amount of $7,100; the grant is to be used to purchase a compression unit (CPR equipment); a 50 percent local match is required; a portion of the donation received in April 2013 from Roanoke College will be used to match the RSAF grant; the Committee recommends approval of the appropriation request; ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the request to appropriate a grant of $7,100 from the Rescue Squad Assistance Fund (RSAF) was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – absent, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent. Vice Mayor Givens requested that Council approve request to appropriate a grant of $1,857 from the Byrne Justice Assistance Grant Program; ITEM 4 FUNDS APPROPRIATED FROM RESCUE SQUAD ASSISTANCE FUND ITEM 5 FUNDS APPROPRIATED FROM BYRNE JUSTICE ASSISTANCE GRANT PROGRAM 4 and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the request to appropriate Byrne Justice Assistance grant funds; the City of Salem Sheriff’s Office was awarded a grant in the amount of $1,857; the grant is to be used to purchase a security camera; a $206.00 cash match is required, which is available in the Fiscal Year 2014 Sheriff’s Department operating budget; the Committee recommends approval of the appropriation request; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the request to appropriate a grant of $1,857 from the Byrne Justice Assistance Grant Program was hereby approved – the roll call vote: Lisa D. Garst – aye, William D. Jones – absent, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – absent. There being no further business to come before the Council, the same on motion adjourned at 7:41 p.m.