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Home My WebLink About6/10/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION JUNE 10, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on May 28, 2013, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley; John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager;; Rosie Jordan, Director of Finance; Mike Tyler, Director of Streets and General Maintenance; Melinda J. Payne, Director of Planning and Economic Development; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, the Director of Streets and General Maintenance discussed the equipment to be purchased if the appropriation for paving equipment was approved ; and WHEREAS, a discussion was held regarding the purchase option extension on property the city sold for development; and WHEREAS, the Director of Planning and Economic Development and the City Manager gave an update on Comcast; and WHEREAS, the City Manager gave an update on the Broadband Authority; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:27p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING June 10, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on June 10, 2013, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Stephen M. Yost, City Attorney; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Communications Director; and Rosie Jordan, Director of Finance; and the following business was transacted: The May 28, 2013, work session and regular meeting minutes were approved as written. Mayor Foley requested that Council consider adoption of Resolution 1230 amending the Book of Electric Rates; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the City has contracted with GDS Associates, Inc. to conduct a Revenue Requirements and Allocated Cost of Service Analysis; the results of this study indicates that the City needs to increase its electric rates by approximately 0.5 percent overall in order to meet the revenue requirements for fiscal year 2013-2014; after review of this analysis and discussion with City Staff, the Committee recommends adoption of Resolution 1230 amending the Book of Electric Rates; the change will become effective on all bills rendered on or after July 1, 2013; and WHEREAS, it was noted that even though the increase is approximately 0.5 percent overall, there is some variance depending on the level of the customer; and WHEREAS, it was noted that the Finance Department will work with the Communications Department to disseminate information related to the change in order for customers to receive proper notification of the changes; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Resolution 1230 amending the Book of Electric Rates was hereby adopted – the roll call vote: Lisa D. Garst – aye, ITEM 1 RESOLUTION 1230 ADOPTED AMENDING THE BOOK OF ELECTRIC RATES 2 William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the adoption of Resolution 1231 adopting the 2013-2014 budget; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the public hearing and the first reading of the ordinance appropriating funds for the 2013-2014 budget was held on May 28, 2013; approval of the City budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure s; this commitment of funds will occur with the approval of the second reading of the 2013-2014 appropriation ordinance; after discussion, the Committee recommends adoption of Resolution 1231 adopting the 2013-2014 budget; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Resolution 1231 adopting the 2013- 2014 budget was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request to appropriate Comprehensive Services Act funds; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the City receives funding under the Comprehensive Service Act; to account for the state portion of funding received; and administrative adjustment needs to be executed; after review with City Staff, the Committee recommends appropriating $809,044 in Comprehensive Service Act state revenue and increasing mandated expenditures by the same amount; and WHEREAS, the Director of Finance explained that a portion of the appropriation is due to the change in accounting that used to be accounted for in a grant fund, it has been rolled into the General Fund; she stated that the City’s system requires the City to record the appropriations a little differently than in the past; therefore, it needs to be brought before Council to appropriate the state portion of revenue and the matching expenditure side; there is no change to the bottom line, this is to get the revenue expenditure on the books; ITEM 2 RESOLUTION 1231 PASSED ADOPTING THE 2013-2014 BUDGET ITEM 3 COMPREHENSIVE SERVICES ACT FUNDS APPROPRIATED 3 ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Comprehensive Services Acts funds in the amount of $809,044 were hereby appropriated – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider the request to appropriate Highway Maintenance funds; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that each year the City receives funding from the state for highway maintenance; if these funds are not spent during the year, they may be carried over to the next fiscal year; as of June 30, 2012, the City had funds in reserve; the Street Department will uses these funds to purchase equipment at an estimated total cost of $58,000; highway maintenance funds may only be used for maintenance costs as determined by the state; the purchase of this equipment falls within the guidelines of the highway maintenance program; after review, the Committee recommends appropriating $58,000 for the purchase of this equipment; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Highway Maintenance funds in the amount of $58,000 to purchase equipment were hereby appropriated – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider an ordinance on second reading considering the request of Frank G. Sr. and Mary Ann L. Monsour, property owners, for rezoning the property located at 129-131 Mill Lane (Tax Map #165-2-1.2) from BCD Business Commerce District to HBD Highway Business District; ordinance was passed on first reading at the May 28, 2013, meeting; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance rezoning the property of Frank G. Sr. and Mary Ann L. Monsour located at 129 -131 Mill Lane (Tax Map #165-2-1.2) from BCD Business Commerce District to HBD Highway Business District was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. ITEM 4 HIGHWAY MAINTENANCE FUNDS APPROPRIATED ITEM 5 ORDINANCE ADOPTED REZONING 129-131 MILL LANE (T/M 165-2-1.2) FROM BCD TO HBD 4 Mayor Foley requested that Council consider and ordinance on second reading amending Section 82-242, Article VIII, Chapter 82, of the Code of the City of Salem, Virginia, pertaining to an increase in the Cigarette Tax; ordinance passed on first reading at the May 28, 2013, meeting; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance amending Section 82-242, Article VIII, Chapter 82, of the Code of the City of Salem, Virginia, pertaining to an increase in the Cigarette Tax was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider an ordinance on second reading appropriating funds for the 2013-2014 fiscal year budget; ordinance passed on first reading at May 28, 2013, meeting; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance appropriating funds for the 2013-2014 budget was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Councilwoman Garst recognized Mark McClain as being present at the meeting; she noted that Mr. McClain has been Chair of the Greenway Commission for two years, and commended him on his hard work and efforts on the Commission. There being no further business to come before the Council, the same on motion adjourned at 7:42 p.m. ITEM 6 ORDINANCE ADOPTED AMENDING SECTION 82-242, ARTICLE VIII, CHAPTER 82 OF THE CODE OF THE CITY OF SALEM, VIRGINIA, PERTAINING TO AN INCREASE IN THE CIGARETTE TAX ITEM 7 ORDINANCE ADOPTED APPROPRIATING FUNDS FOR THE 2013-2014 FISCAL YEAR BUDGET