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Home My WebLink About2/13/2023 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, February 13, 2023, 6:30 P M Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems Economic Development Update provided by Tommy Miller (Director of Economic Development) 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. B.Minutes C onsider acceptance of the J anuary 23, 2023, Work Session and Regular Meeting minutes. 5.Old Business A.Amendment to the Zoning Ordinance C onsider ordinance on second reading for the request of the City of Salem, property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for rezoning the property from A G Agriculture District to LM Light Manufacturing. (Approved on first reading at the J anuary 23, 2023 meeting.) B.Amendment to the Zoning Ordinance C onsider ordinance on second reading for the request of C harles N. Dorsey, property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the property from A G Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. (Approved on first reading at the J anuary 23, 2023 meeting.) 6.New Business A.Conveyance of P roperty Hold a public hearing to consider the sale of property located at the 1900 block of Mill Lane, Salem, Virginia, Tax Map #179-2-1.1, consisting of 12.2807 acres. (As advertised in the Salem Times-Register.) B.Taxicabs C onsider setting the date for a public hearing in accordance with Section 98-94 of T HE C O D E O F T HE C IT Y O F SALEM, VIRGINIA, for the issuance of Certificates of Public C onvenience and Necessity for the next twelve (12) months. (Suggest March 13, 2023). C .Appropriation of F unds C onsider request to amend the School General Fund, Grant Fund, Cafeteria Fund and Capital Projects Fund budgets as approved by the School Board on December 13, 2022. Audit - Finance C ommittee D.Appropriation of F unds C onsider request to appropriate Supplemental Nutrition Assistance Program (SN AP) Grant Funds. Audit - Finance Committee E.Captain Driv e E SC P lan C onsider setting bond for erosion and sediment control for C aptain Drive ESC Plan. Audit - Finance C ommittee F.Christian Life I nternational New Recreation F acilities C onsider setting bond for physical improvements, erosion and sediment control and landscaping for Christian Life International New Recreation Facilities. Audit - Finance C ommittee G.North Salem Ct Townhomes C onsider setting bond for physical improvements, erosion and sediment control and landscaping for North Salem C t Townhomes. Audit - Finance C ommittee H.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment Item #4B Date: 2/13/2023 City Council Meeting MINUTES Monday, January 23, 2023, 6:30 PM Work Session 5:45 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 N. Broad Street, Salem, Virginia, on January 23, 2023, at 5:45 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Chief Michael Crawley, Salem Police Department; Mary Ellen Wines, Planning and Zoning Administrator; Max Dillon, City Planner; Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and 2. New Business A. Discussion Items 1) Proposed Code Chapter Related to Hotels and Similar Establishments 2) Continued Discussion on Code Changes - Signage, Nuisances, Tires, Storage containers WHEREAS, Mary Ellen Wines, Planning and Zoning Administrator, asked Chief Michael Crawley, Salem Police Department, to come forward. He presented background information on criminal activity at some of the local hotels that have led to this proposed Code change. He also shared that a Task Force had been working on this for the last couple of years; and WHEREAS, Ms. Wines presented a summary and highlights of the proposed ordinance. Questions were raised by Council and responded to; and Item #4B Date: 2/13/2023 WHEREAS, Mary Ellen Wines also presented further information on tires and storage containers as a continuation to the Work Session held November 28, 2022. She noted that research had been conducted on other localities and how they were handling this issue. Discussion was held and questions were posed about the cost of having tires disposed of. Suggestions were offered, and Ms. Wines noted that this topic would be looked into further. Storage containers were also discussed. Current regulations were reviewed for the benefit of the audience. Options for this section of Code were discussed. It was noted that needs are not the same for each of the corridors of Salem and that it should be considered that Code be revamped to vary by district and individual needs of various businesses. Further work will be done on this proposed amendment and brought back to Council. An approximate inventory of storage containers was requested; 3. Adjournment WHEREAS, there being no further business, Mayor Turk adjourned the meeting at 6:25 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions Mayor Turk welcomed from the Salem Police Department Senior Police Officer Jonathan Watkins and asked that he introduce the new officers that were present with him this evening. Officer Watkins introduced Officer Turpin and Officer Wygal. Mayor Turk expressed appreciation to them for their commitment to the City of Salem to protect the citizens here and for all that they do. Council thanked them for their service and the audience expressed appreciation to the officers. Item #4B Date: 2/13/2023 The officers were excused as they were on duty. A. Recognition of Bob Rotanz Recognition of Bob Rotanz for the many ways in which he has contributed to the City of Salem. Mayor Turk requested that Bob Rotanz come forward. She noted that he graduated from Roanoke College in 1978 after leading the Maroons to a National Championship in Men's Lacrosse. He was a three-time All American. Mr. Rotanz has been serving others since his graduation from Roanoke College and the opening of Mac and Bob's in 1980. This establishment is a Landmark in the City of Salem. The annual Mac and Bob's Golf Tournament was noted for raising thousands of dollars for Down Syndrome families in the valley. His provision of free food to non-profits in the area was also highlighted as well as the quiet manner in which it is delivered. Mayor Turk stated that the Lacrosse program at Salem High School was there because of Bob Rotanz . She shared that he started it as a Club team, recruited coaches to support the team, and that it eventually became a part of the Virginia High School League. City Manager Taliaferro said "We're so lucky that he came to this community and decided to stay here. He gives of his time and gives of himself, and he just does so many things to help others." Rotanz was inducted into the Roanoke College Hall of Fame in 1988 and will become the third Lacrosse player in the 50-year history of the Virginia Sports Hall of Fame to earn induction into the statewide organization when he is enshrined in Virginia Beach later this year. Mayor Turk noted that "there is no way to put a value on his overall contributions to the City." Mayor Turk presented a Salem Salutes Award to Mr. Rotanz and Mike Stevens took a picture of him with Council. Mr. Rotanz shared how he and his wife decided to stay here in Salem after graduating from college and that they had lived within a four-block radius since 1978. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. No citizens signed up to speak this evening. Item #4B Date: 2/13/2023 B. Minutes Consider acceptance of the January 9, 2023, Organizational Special Meeting and Regular Meeting and the January 17, 2023, Special Joint Meeting with the Roanoke Regional Airport Commission minutes. The minutes were accepted as written. C. Financial Reports Consider the acceptance of the Statement of Revenues and Expenditures for the six months ending December 31, 2022. The financial reports were received. Mayor Turk noted that from last month the meals taxes were low but that they were back up in December. She encouraged citizens to keep supporting our Salem businesses. 5. Old Business There was no old business this evening. 6. New Business A. Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of the City of Salem, property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for rezoning the property from AG Agriculture District to LM Light Manufacturing. Planning Commission recommends approval 4 to 1 vote; see pages 3 and 4 of Planning Commission minutes. STAFF REPORT Mayor Turk opened the public hearing. No one came forward to speak. Mayor Turk closed the public hearing. Mr. Jones asked to clarify if this item was related to item #6B this evening. It was confirmed that the two items are unrelated. Mr. Jones requested confirmation as to whether he should abstain from the vote as he owns property in this area. It was confirmed that he should abstain from this vote. Randy Foley motioned to adopt ordinance on first reading for rezoning the property of the City of Salem, property owner, located at the 1900 block of Mill Lane (Tax Map #179-2-1.1) from AG Agriculture District to LM Light Manufacturing. H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Abstain: Jones Item #4B Date: 2/13/2023 B. Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Charles N. Dorsey, property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the property from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. Planning Commission recommends approval; see pages 5 and 6 of Planning Commission minutes. STAFF REPORT Mayor Turk opened the public hearing. Jeffrey Dorsey came forward on behalf of his brother, Charles N. Dorsey in case there were any questions. There were no questions and no one else came forward to speak. Mayor Turk closed the public hearing. Randy Foley motioned to adopt ordinance on first reading for rezoning the property of Charles N. Dorsey, property owner, located at 1900 Mill Lane (Tax Map # 179- 2-1) from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Abstain: Jones 7. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(3) of the 1950 Code of Virginia, as amended, to discuss the disposition of publicly held real property, specifically the disposition of real property owned by the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Jim Wallace motioned that, in accordance with Section 2.2-3711 A(3) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 6:44 p.m. for the purpose of discussing the following specific matter: For discussion of: the disposition of publicly held real property, specifically the disposition of real property owned by the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body interest in locating or expanding its facilities in the community. Randy Foley seconded the motion. Ayes: Foley Holliday, Jones, Turk, Wallace Item #4B Date: 2/13/2023 James Wallace motioned to reconvene at 7:06 p.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 8. Adjournment The meeting was adjourned at 7:06 p.m. Item #5A Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: SUBMITTED BY: Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of the City of Salem, property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for rezoning the property from AG Agriculture District to LM Light Manufacturing. (Approved on first reading at the January 23, 2023 meeting.) Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: AG Agriculture Land Use Plan Designation: Residential / Economic Development Area Existing Use: Vacant Proposed Zoning: Industrial – Light Manufacturing The subject property, located at the 1900 block of Mill Lane, consists of approximately 12.281 acres and currently sits in AG Agriculture District. Acquired by the City of Salem in 2022, the City anticipates rezoning the property in order to create additional space for future industrial development. If approved, the City will market the property to prospective businesses which operate within the use types permitted by the LM Light Manufacturing District. While currently zoned AG Agriculture, the Future Land Use Map (FLUM) identifies the majority of this parcel as an Economic Development Area with a smaller component designated Residential. Though this parcel is addressed Mill Lane, there appears to be opportunities to possibly create additional access off of Southside Drive. The topography of the site provides a natural buffer between the area designated for potential future industrial development and the residential areas located to the south and southeast of the subject property. Despite bordering very few existing residential parcels, elevation changes and existing vegetation on—site serve as natural screening mechanisms. Any additional screening required by City Code would be identified and installed. The proposal meets the requirements of Section 106-218.3. Site development regulations for LM. 1. Applicant(s): PETITION FOR ZONING AMENDMENT (REZONING) City of Salem Communi$ Development Deparlment Mary Ellen Wines, CZA CFM, Zoning Administrator EmaiI: trgytleg@lelgM3jly Telephone: 540-375-3032 City of Salem 2. Legal Owne(s) of property requested to be rezoned: 3. Location of Property: Address:1900 Block Mill Lane Subdivision: Official Tax Map Number:179-2-1.1 4.Characteristics of Property: Size (Acreage):12.2807 ac Deed Restrictions: Present Use: 5. Zoning Classification: Present Zoning: AG - Aoricultural District Proposed Zoning:LM - Light Manufacturing District Land Use Designation: 6. Reason(s) for Rezoning Request (lncluding proposed use): This parcel is adjacent to the existing Southside Drive lndustrial Park and has been slated as an economic development area on the future land use map. This site will be marketed for 7. Agent(s) or representative(s) of property owner(s): (Specify interest) James E. Taliaferro. ll. Citv Manaqer, Citv of Salem Mailing Address:P O Box 869 24153 Telephone Number:540-375-3016 8. Affidavit: A. The undersigned person certifles that this petition and the foregoing ans!'r'ers, statements' and other information herewith submitted are in all respects true and correct to the best oftheir knowledge and belief, Also, the petitioner understands that a "Notice of Zoning Request' sign will be posted on the property by the City. Applicant Signature:Same as owner Applicant lnterest in Property: Applicant Mailing Address: Applicant Phone Owner owner lnterest Owner Mailing Address:114 North Broad Street Salem, Virginia Owner Telephone Number:540-375-3016 4203 MELROSE AVE., N.W. P.O. BOX 6260 ROANOKE, VIRGINIA 24017 PHONE (540) 366-3400 cwaroanoke@aol.com Description of Tract A-2-A containing 12.2807acres Resubdivision Plat for City of Salem, Virginia (P.B. 16, Pg. 57, Slide 243) Creating TRACT A-1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES AND TRACT A-2-B 11.3162 ACRES Situate on Mill Lane City of Salem, VA BEGINNING at Corner No. 42 as shown on Resubdivision Plat for City of Salem, V irginia showing Tract A-1 and Tract A-2, Subdivision for Helen McNeal Johnston and Share #2 Trust U/W Russel Moorman Johnston (P.B. 92, Pg. 92. Slide 145) creating TRACT A-1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES, and TRACT A-2-B 11.3162 ACRES by Caldwell White Associates, PLLC dated 22 Aug. 2022 and recorded in the Office of the Clerk of the Circuit Court of the City of Salem in P.B. 16, Pg. 57, Slide 243, and being on the easterly right of way of Mill Lane and the southwesterly corner of Section 2, Southside Industrial Park (P.B. 2. Pg. 67); Thence leaving Mill Lane and with the southerly line of Southside Industrial Park, S. 74°42’40” E., passing an iron pin found at 254.98’, an iron pin found at 362.67’, an iron pin found at 466.38’, an iron pin found at 804.23’, an iron pin found at 891.12’, and an iron pin found at 1,090.06’ for a total of 1,402.83’ to Corner No. 2, an iron pin set; Thence continuing with Section 3 of Southside Industrial Park (P.B. 3, Pg. 25), S 0°50’00” E., passing an iron pin found at 0.29’ right at 230.25’, for a total distance of 231.85’ to Corner No. 3; Thence leaving Southside Industrial Park and with Lot 11 of Victoria Estates Phase II, N.85°10’11” W., 13.52’ to Corner No. 4; Thence continuing with Lot 11, S. 15°58’11” E. 17.10’ to Corner No. 5, an iron pin set; Thence leaving Lot 11 and with Tract B, P.B. 13, Pg. 84, property of Jeffrey l. Dorsey, Douglas R. Dorsey, and Charles N. Dorsey, N. 85°19’11” W., 211.52’ to Corner No. 6, an iron pin set; Thence leaving Tract B and with a new division lines through Tract A-2A, property of Jeffrey L. Dorsey, Douglas R. Dorsey, and Charles N. Dorsey, Will Instrument No. 160000042, the following: S. 59°10’04” W., 272.00’ to Corner No. 43, an iron pin set; Thence N. 74°37’38”W., 427.61’ to Corner No. 44, an iron pin set; Thence N. 60°04’04” W., 44.03’ to Corner No. 45; Thence N. 29°55’56” E., 15.00’ to Corner No. 46; Thence N. 60°04’04 ” W., 15.00’ to Corner No. 47; Thence S. 29°55’56” W., 15.00’ to Corner No. 48; Thence N. 60°04’04” W., 65.35’ to corner No. 49, an iron pin set; Thence N. 53°22’43” W., 301.30’ to Corner No. 50, an iron pin set; Thence N. 20°45’27” W., 209.31’ to Corner No. 51, an iron pin set; Thence S. 83°27’27” W., 86.27’ to Corner No. 52, an iron pin set in the easterly right of way of Mill Lane; Thence with the easterly right of way of Mill Lane, variable width right of way, on a curve to the right whose radius is 398.51’, whose length is 51.84’, and whose chord is N. 02°48’55” W., 51.81’ to Corner No. 41; Thence continuing with said right of way on a curve to the right whose radius is 692.81’, whose length is 148.16’, and whose chord is N. 08°08’36” E., 147.88’ to the Point of BEGINNING, being all of TRACT A-2-A as shown on the aforesaid plat and containing 12.2807 acres. MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 179-2-1.1 1900 BLK MILL LN CITY OF SALEM P O BOX 869 SALEM VA 24153 179-1-2 1901 MILL LN CHARLES W KING 1901 MILL LN SALEM VA 24153 179-1-1 1739 MILL LN JOHN THOMAS MCCANN 1739 MILL LN SALEM VA 24153 179-2-2 1510 SOUTHSIDE DR WM S TRIMBLE CO INC 2200 ATCHLEY ST KNOXVILLE TN 34920 179-2-3 1490 SOUTHSIDE DR WM S TRIMBLE CO INC 2200 ATCHLEY ST KNOXVILLE TN 34920 179-2-4.1 1400 SOUTHSIDE DR MARK E CARTER 1281 SOUTHSIDE DR SALEM VA 24153 179-2-4.2 1390 SOUTHSIDE DR BSMM PROPERTIES LLC 233 N BROAD ST SALEM VA 24153 179-2-4.3 1370 SOUTHSIDE DR BSMM PROPERTIES LLC 233 N BROAD ST SALEM VA 24153 179-2-4 1300 BLK SOUTHSIDE DR BSMM PROPERTIES LLC 233 N BROAD ST SALEM VA 24153 180-4-7 1340 SOUTHSIDE DR HELM BUILDING ENTERPRISES LTD 1491 SOUTHSIDE DR SALEM VA 24153 180-4-2 1320 SOUTHSIDE DR SHELDON T HENDERSON VICKIE HENDERSON 3320 HARBORWOOD RD SALEM VA 24153 180-4-3 1300 SOUTHSIDE DR SHELDON T HENDERSON VICKIE HENDERSON 3320 HARBORWOOD RD SALEM VA 24153 180-4-4 1290 SOUTHSIDE DR OLD SALEM MGMT LLC 800 HONEYSUCKLE RD SALEM VA 24153 180-4-5 1280 SOUTHSIDE DR WAYNE LEWIS 4912 BEAR RIDGE CIR ROANOKE VA 24018 180-4-6 1270 SOUTHSIDE DR J & D LANDSCAPING 1270 SOUTHSIDE DR SALEM VA 24153 180-2-1 1505 KENSINGTON DR JOSHUA EDWARD DODSON 1505 KENSINGTON DR SALEM VA 24153 204-2-1 1509 KENSINGTON DR JUSTIN S EPPERLY 1509 KENSINGTON DR SALEM VA 24153 204-13-1 1400 BLK PENLEY BLVD JEFFREY, CHARLES & DOUGLAS DORSEYC/O JEFFREY DORSEY - EXEC P O BOX 888 SALEM VA 24153 205-2-5 1906 MILL LN JEFFREY, CHARLES & DOUGLAS DORSEYC/O JEFFREY DORSEY - EXEC P O BOX 888 SALEM VA 24153 179-2-1 1900 MILL LN CHARLES N DORSEY 1900 MILL LN SALEM VA 24153 Planning Commission Meeting MINUTES Wednesday, January 11, 2023, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street: WORK SESSION 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on January 11, 2023; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid Garst, Jackson Beamer, and Neil L. Conner; together with Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:00 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2. New Business A. Discussion of items on the January agenda 1. Harrogate. 2. Mill Lane properties A discussion was held regarding the January agenda items. 3. Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 7:00 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:02 p.m., on January 11, 2023. Notice of such hearing was published in the December 29, 2022, and January 5, 2023, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; James E. Taliaferro, II, City Manager and Executive Secretary, ex officio member of said Commission, to wit; Charles E. Van Allman, Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator; and Maxwell Dillon, Planner, and the following business was transacted: A. Pledge of Allegiance 2. Election of Officers A. Election of Officers In accordance with 15.2-2217 of the Code of Virginia, consider the election of Chairman and Vice-Chairman for 2023. On motion by Denise King, seconded by Jackson Beamer and duly carried, Vicki Daulton was appointed Chair of the Planning Commission. On motion by Reid Garst, seconded by Neil Conner and duly carried, Denise "Dee" King was appointed Vice Chair of the Planning Commission. 3. Consent Agenda A. Minutes Consider acceptance of the minutes from the December 14, 2022, work session and regular meeting. Neil Conner motioned Consider acceptance of the minutes from the December 14, 2022, work session and regular meeting. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4. Old Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Friendship Salem Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871 Harrogate Drive (Tax Map # 128-1-5), and Friendship Salem Terrace, LLC, property owner of 1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the properties from RMF Residential Multifamily District, with conditions to HBD Highway Business District, with conditions. (Continued from the December 14, 2022, meeting.) Neil Conner motioned to continue until February 15, 2023, the request of Friendship Salem Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871 Harrogate Drive (Tax Map #128-1-5), and Friendship Salem Terrace, LLC, property owner of 1851 Harrogate Drive (Tax Map #128-1-13) for rezoning the properties from RMF Residential Multi-family District, with conditions to HBD Highway Business District, with conditions. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5. New Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of the City of Salem, property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for rezoning the property from AG Agriculture District to LM Light Manufacturing. Staff noted the following: The subject property, located at the 1900 block of Mill Lane, consists of approximately 12.281 acres and currently sits in AG Agriculture District. Acquired by the City of Salem in 2022, the City anticipates rezoning the property in order to create additional space for future industrial development. If approved, the City will market the property to prospective businesses which operate within the use types permitted by the LM Light Manufacturing District. While currently zoned AG Agriculture, the Future Land Use Map (FLUM) identifies the majority of this parcel as an Economic Development Area with a smaller component designated Residential. Though this parcel is addressed Mill Lane, there appears to be opportunities to possibly create additional access off of Southside Drive. The topography of the site provides a natural buffer between the area designated for potential future industrial development and the residential areas located to the south and southeast of the subject property. Despite bordering very few existing residential parcels, elevation changes and existing vegetation on—site serve as natural screening mechanisms. Any additional screening required by City Code would be identified and installed. Tommy Miller, Director of Economic Development, appeared before the Commission on behalf of the City of Salem and stated that the City acquired the property with a long-term vision of supporting future industrial business development. He stated that the current zoning is agricultural/single family and the City would like for it to be rezoned to light industrial zoning for the best future use and to complement the existing businesses in the area. Member Garst noted that there is no current tenant or buyer for the City, this is all being done for future plans. Mr. Miller stated that there are no active projects for the property, but the property is being marketed. It was also noted that some of the property is in the 500-year flood plain. Edward Dyer, Helm Building, 1491 Southside Drive, appeared before the Commission and stated that he owns several properties in the City of Salem, and stated that a few months ago a discussion was held before the Commission about big A/C units and anything moving closer to the neighborhoods. This was not the future plan of Salem, and his question is why is Salem taking good manufacturing property in the East Bottom and changing it to residential, and then taking what is future plans for residential in the master plan and changing it to light manufacturing where it is closer to residential, a school, and a low-water bridge that can't currently support a sufficient amount of traffic? He also questioned the future plan for egress to make the land viable, and storm water issues related to the development. He stated that there are too many unknowns with the request. Typically, there is a more thought-out plan when a request is submitted, but nothing was submitted with the request. He questioned why a full set of plans was not submitted with the request like is required with other rezoning requests. A discussion was held regarding development of the property, plans required, due diligence being done, site plan procedure, etc. It was noted that the area is designated as an "Economic Development Area" in the Future Land Use Map. No other person(s) appeared related to the request. Neil Conner motioned to approve the request of the City of Salem, property owner, of the 1900 block of Mill Lane (Tax Map # 179 - 2 - 1.1) for rezoning the property from AG Agriculture District to LM Light Manufacturing. Reid Garst seconded the motion. Ayes: Conner, Daulton, Garst, King Nays: Beamer B. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Charles N Dorsey, property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the property from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. Staff noted the following: The subject property consists of 2.456 acres which is currently split zoned to include both the RSF Residential Single-Family District and AG Agriculture District. Formerly part of a larger farm spanning over 27 acres, a 1997 ordinance adopted by the Salem City Council allowed for 1.553 acres of the total property area to be modified from the Agricultural District to a Residential District. Several subsequent subdivisions culminated in the ultimate split-zoning of the subject property, which is now moving through the rezoning process in an attempt to remove that designation. The applicants utilize the property as a residence, and thus are seeking to remove the AG Agriculture component of its zoning classification. The Future Land Use Map (FLUM) identifies this area as Residential, consistent with the proposed rezoning. Tommy Miller, Economic Development Director, reappeared before the Commission on behalf of the property owner and stated that the request is to remove the split zoning of the property so that the parcel would be zoned RSF only for intended development. It was noted that there is no current/active plan to develop the property at this time. No other person(s) appeared related to the request. Denise King motioned to approve the request of Charles N Dorsey, property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the property from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. Reid Garst seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 6. Adjournment Having no other items before the Commission, on motion by Member Conner, seconded by Member Beamer and duly carried, meeting was adjourned at 7:29 p.m. City Council meeting, January 23, 2023, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of the City of Salem, property owner, located at the 1900 block of Mill Lane (Tax Map # 179-2-1.1) be and the same is hereby changed from AG Agriculture District to LM Light Manufacturing District. And the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at Corner No. 42 as shown on Resubdivision Plat for City of Salem, Virginia showing Tract A-1 and Tract A-2, Subdivision for Helen McNeal Johnston and Share #2 Trust U/W Russel Moorman Johnston (P.B. 92, Pg. 92. Slide 145) creating TRACT A -1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES, and TRACT A-2-B 11.3162 ACRES by Caldwell White Associates, PLLC dated 22 Aug. 2022 and recorded in the Office of the Clerk of the Circuit Court of the City of Salem in P.B. 16, Pg. 57, Slide 243, and being on the easterly right of way of Mill Lane and the southwesterly corner of Section 2, Southside Industrial Park (P.B. 2. Pg. 67); Thence leaving Mill Lane and with the southerly line of Southside Industrial Park, S. 74°42’40” E., passing an iron pin found at 254.98’, an iron pin found at 362.67’, an iron pin found at 466.38’, an iron pin found at 804.23’, an iron pin found at 891.12’, and an iron pin found at 1,090.06’ for a total of 1,402.83’ to Corner No. 2, an iron pin set; Thence continuing with Section 3 of Southside Industrial Park (P.B. 3, Pg. 25), S 0°50’00” E., passing an iron pin found at 0.29’ right at 230.25’, for a total distance of 231.85’ to Corner No. 3; Thence leaving Southside Industrial Park and with Lot 11 of Victoria Estates Phase II, N.85°10’11” W., 13.52’ to Corner No. 4; Thence continuing with Lot 11, S. 15°58’11” E. 17.10’ to Corner No. 5, an iron pin set; Thence leaving Lot 11 and with Tract B, P.B. 13, Pg. 84, property of Jeffrey l. Dorsey, Douglas R. Dorsey, and Charles N. Dorsey, N. 85°19’11” W., 211.52’ to Corner No. 6, an iron pin set; Thence leaving Tract B and with a new division lines through Tract A-2A, property of Jeffrey L. Dorsey, Douglas R. Dorsey, and Charles N. Dorsey, Will Instrument No. 160000042, the following: S. 59°10’04” W., 272.00’ to Corner No. 43, an iron pin set; Thence N. 74°37’38”W., 427.61’ to Corner No. 44, an iron pin set; Thence N. 60°04’04” W., 44.03’ to Corner No. 45; Thence N. 29°55’56” E., 15.00’ to Corner No. 46; Thence N. 60°04’04” W., 15.00’ to Corner No. 47; Thence S. 29°55’56” W., 15.00’ to Corner No. 48; Thence N. 60°04’04” W., 65.35’ to corner No. 49, an iron pin set; Thence N. 53°22’43” W., 301.30’ to Corner No. 50, an iron pin set; Thence N. 20°45’27” W., 209.31’ to Corner No. 51, an iron pin set; Thence S. 83°27’27” W., 86.27’ to Corner No. 52, an iron pin set in the easterly right of way of Mill Lane; Thence with the easterly right of way of Mill Lane, variable width right of way, on a curve to the right whose radius is 398.51’, whose length is 51.84’, and whose chord is N. 02°48’55” W., 51.81’ to Corner No. 41; Thence continuing with said right of way on a curve to the right whose radius is 692.81’, whose length is 148.16’, and whose chord is N. 08°08’36” E., 147.88’ to the Point of BEGINNING, being all of TRACT A -2-A as shown on the aforesaid plat and containing 12.2807 acres. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday - William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #5B Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA AT CITY HALL AGENDA ITEM: SUBMITTED BY: Amendment to the Zoning Ordinance Consider ordinance on second reading for the request of Charles N Dorsey, property owner, of 1900 Mill Lane (Tax Map # 179 - 2 - 1) for rezoning the property from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single- Family District. (Approved on first reading at the January 23, 2023 meeting.) Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: AG Agriculture and RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Residential – Single Family Detached Proposed Use: Residential – Single Family Detached The subject property consists of 2.456 acres which is currently split-zoned to include both the RSF Residential Single-Family District and AG Agriculture District. Formerly part of a larger farm spanning over 27 acres, a 1997 ordinance adopted by the Salem City Council allowed for 1.553 acres of the total property area to be modified from the Agricultural District to a Residential District. Several subsequent subdivisions culminated in the ultimate split-zoning of the subject property, which is now moving through the rezoning process in an attempt to remove that designation. The applicants utilize the property as a residence, and thus are seeking to remove the AG Agriculture component of its zoning classification. The Future Land Use Map (FLUM) identifies this area as Residential, consistent with the proposed rezoning. The proposal meets the requirements of Section 106-202.3. Site development regulations for RSF. 4203 MELROSE AVE., N.W. P.O. BOX 6260 ROANOKE, VIRGINIA 24017 PHONE (540) 366-3400 cwaroanoke@aol.com Description of Tract A-1-A containing 2.4558 acres Resubdivision Plat for City of Salem, Virginia (P.B. 16, Pg. 57, Slide 243) Creating TRACT A-1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES AND TRACT A-2-B 11.3162 ACRES Situate on Mill Lane City of Salem, VA BEGINNING at Corner No. 53 as shown on Resubdivision Plat for City of Salem, Virginia showing Tract A-1 and Tract A-2, Subdivision for Helen McNeal Johnston and Share #2 Trust U/W Russel Moorman Johnston (P.B. 92, Pg. 92. Slide 145) creating TRACT A-1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES, and TRACT A-2-B 11.3162 ACRES by Caldwell White Associates, PLLC dated 22 Aug. 2022 and recorded in the Office of the Clerk of the Circuit Court of the City of Salem in P.B. 16, Pg. 57, Slide 243, and being on the easterly right of way of Mill Lane and the southwesterly corner of Tract A-1-A and the westerly corner of Tract A-2-B and being shown as Corner No. 53 on the aforesaid plat; Thence leaving Tract A-2-B and with a new right of way line of Mill Lance on a curve to the left whose length is 21.55’, whose radius is 8,935.17’, and whose chord is N. 29°20’21” W., 21.55’ to it’s point of tangency, Corner No. 36; Thence continuing with the easterly right of way of Mill Lane, N. 32°42’05” W., 221.18’ to corner No. 37; Thence continuing with said right of way on a curve to the right whose length is 114.51’, whose radius is 947.50’ and whose chord is N. 26°12’10” W., 114.44’ to it’s point of tangency, Corner No. 38; thence continuing with said right of wa y, N. 20°10’13” W., 116.57’ to Corner No. 39; Thence continuing with said right of way on a curve to the right whose length is 116.57’, whose radius is 1,835.91’ and whose chord is N. 16°39’50” W., 116.55’ to Corner No. 40; Thence with said right of way on a curve to the right whose length is 55.71’, whose radius is 398.51’, whose chord is N. 10°32’50” W., 55.66’ to an iron pin set at Corner No. 52; Thence leaving the easterly right of way of Mill Lane and with the line of Tract A-2-A the following: N. 83°27’27” E., 86.27’ to an iron pin set at Corner No. 51; Thence S. 20°45’27” E., 209.31’ to an iron pin set at Corner No. 50; Thence S. 53°22’43” E., 301.30’ to an iron pin set at Corner No. 49; thence S. 60°04’04” E., 65.35’ to an iron pin set at Corner No. 48; Thence N. 29°55’56” E., 15.00’ to an iron pin set at Corner No. 47; Thence S. 60°04’04” E., 15.00’ to an iron pin set at Corner No. 46; Thence S. 29°55’56” W., 15.00’ to an iron pin set at Corner No. 45; Thence S. 60°04’04” E., 44.03’ to an iron pin set at Corner No. 44; Thence leaving Tract A-2-A and with the northerly line of Tract A-2-B, S. 35°46’20” W., 91.53’ to an iron pin found at corner No. 19; Thence S. 51°23’23” W., 50.38’ to an iron pin set at Corner No. 54; Thence S. 71°48’54” W., 160.24’ to Corner No. 53, the Point of Beginning, being all of Tract A-1-A as shown on the aforesaid plat and containing 2.4558 acres. MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 179-2-1 1900 MILL LN CHARLES N DORSEY 1900 MILL LN SALEM VA 24153 205-2-5 1906 MILL LN JEFFREY, DOUGLAS & CHARLES DORSEYC/O JEFFREY L DORSEY EXEC P O BOX 888 SALEM VA 24153 205-1-8 1500 ASHLEY DR DAVID P SEXTON 1500 ASHLEY DR SALEM VA 24153 179-1-3 1501 ASHLEY DR DONALD W SMITH PAMELA J SMITH 1501 ASHLEY DR SALEM VA 24153 179-1-2 1901 MILL LN CHARLES W KING 1901 MILL LN SALEM VA 24153 179-2-1.1 1900 BLK MILL LN CITY OF SALEM P O BOX 869 SALEM VA 24153 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Charles N. Dorsey, property owner, located at 1900 Mill Lane (Tax Map # 179-2-1) be and the same is hereby changed from AG Agriculture District and RSF Residential Single-Family District to RSF Residential Single-Family District. And the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at Corner No. 53 as shown on Resubdivision Plat for City of Salem, Virginia showing Tract A-1 and Tract A-2, Subdivision for Helen McNeal Johnston and Share #2 Trust U/W Russel Moorman Johnston (P.B. 92, Pg. 92. Slide 145) creating TRACT A -1-A 2.4558 ACRES, TRACT A-2-A 12.2807 ACRES, and TRACT A-2-B 11.3162 ACRES by Caldwell White Associates, PLLC dated 22 Aug. 2022 and recorded in the Office of the Clerk of the Circuit Court of the City of Salem in P.B. 16, Pg. 57, Slide 243, and being on the easterly right of way of Mill Lane and the southwesterly corner of Tract A-1-A and the westerly corner of Tract A-2-B and being shown as Corner No. 53 on the aforesaid plat; Thence leaving Tract A-2-B and with a new right of way line of Mill Lance on a curve to the left whose length is 21.55’, whose radius is 8,935.17’, and whose chord is N. 29°20’21” W., 21.55’ to it’s point of tangency, Corner No. 36; Thence continuing with the easterly right of way of Mill Lane, N. 32°42’05” W., 221.18’ to corner No. 37; Thence continuing with said right of way on a curve to the right whose length is 114.51’, whose radius is 947.50’ and whose chord is N. 26°12’10” W., 114.44’ to it’s point of tangency, Corner No. 38; thence continuing with said right of way, N. 20°10’13” W., 116.57’ to Corner No. 39; Thence continuing with said right of way on a curve to the right whose length is 116.57’, whose radius is 1,835.91’ and whose chord is N. 16°39’50” W., 116.55’ to Corner No. 40; Thence with said right of way on a curve to the right whose length is 55.71’, whose radius is 398.51’, whose chord is N. 10°32’50” W., 55.66’ to an iron pin set at Corner No. 52; Thence leaving the easterly right of way of Mill Lane and with the line of Tract A-2-A the following: N. 83°27’27” E., 86.27’ to an iron pin set at Corner No. 51; Thence S. 20°45’27” E., 209.31’ to an iron pin set at Corner No. 50; Thence S. 53°22’43” E., 301.30’ to an iron pin set at Corner No. 49; thence S. 60°04’04” E., 65.35’ to an iron pin set at Corner No. 48; Thence N. 29°55’56” E., 15.00’ to an iron pin set at Corner No. 47; Thence S. 60°04’04” E., 15.00’ to an iron pin set at Corner No. 46; Thence S. 29°55’56” W., 15.00’ to an iron pin set at Corner No. 45; Thence S. 60°04’04” E., 44.03’ to an iron pin set at Corner No. 44; Thence leaving Tract A-2-A and with the northerly line of Tract A-2-B, S. 35°46’20” W., 91.53’ to an iron pin found at corner No. 19; Thence S. 51°23’23” W., 50.38’ to an iron pin set at Corner No. 54; Thence S. 71°48’54” W., 160.24’ to Corner No. 53, the Point of Beginning, being all of Tract A-1-A as shown on the aforesaid plat and containing 2.4558 acres. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday - William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Hold a public hearing to consider the sale of property located at the 1900 block of Mill Lane, Salem, Virginia, Tax Map #179-2-1.1, consisting of 12.2807 acres. SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: This public hearing is being held in accordance with section 15.2-1800 (B) of the Code of Virginia. STAFF RECOMMENDATION: Staff recommends Council conduct a public hearing in accordance with the Code of Virginia. NOTICE OF PUBLIC HEARING Notice is hereby given to all interested persons that the Council of the City of Salem, at its regular meeting on February 13, 2023, at 6:30 p.m., in Council Chambers of the City Hall, 114 North Broad Street, in the City of Salem, Virginia, will hold a public hearing to consider the sale of the property located at the 1900 block of Mill Lane, Salem, Virginia, Tax Map # 179-2-1.1, consisting of 12.2807 acres. Questions concerning the proposed sale may be addressed to the office of the City Manager, City Hall, 114 North Broad Street, Salem, Virginia, at 375- 3016. At said hearing, parties in interest and citizens shall have an opportunity to be heard relative to the said request. THE COUNCIL OF THE CITY OF SALEM, VIRGINIA H. Robert Light Clerk of Salem City Council Item # 6B Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT SALEM CIVIC CENTER MEETING DATE: February 13, 2023 AGENDA ITEM: Consider setting the date for a public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months. (Suggest March 13, 2023). SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: As prescribed in section 98-94 of the Code of the City of Salem: The council shall conduct a hearing each year between January 1 and March 31 for the purpose of determining the number of taxicabs for which certificates shall be issued during the next year and for the purpose of determining to which persons such certificates shall be issued, after a consideration of the factors prescribed in section 98-87. No certificate shall be renewable as a matter of right, but the council shall decide in the exercise of its sound discretion and after consideration of the factors prescribed in section 98-87 to which persons such certificates shall be issued for the next certificate year. Such hearing shall be public, after notice thereof has been given by mail to all holders of certificates and applicants for certificates, at the address shown on such certificates and applications and after notice thereof by publication at least once and not less than ten days prior to the hearing in some newspaper published or having a general circulation in the city. Any such hearing may be continued from time to time without further notice. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends Council set a public hearing date of March 13, 2023 Salem, VA Code of Ordinances Sec. 98-94. -Council's annual hearing. The council shall conduct a hearing each year between January 1 and March 31 for the purpose of determining the number of taxicabs for which certificates shall be issued during the next year and for the purpose of determining to which persons such certificates shall be issued, after a consideration of the factors prescribed in.section 98-87. No certificate shall be renewable as a matter of right, but the council shall decide in the exercise of its sound discretion and after consideration of the factors prescribed in section 98-87 to which persons such certificates shall be issued for the next certificate year. Such hearing shall be public, after notice thereof has been given by mail to all holders of certificates and applicants for certificates, at the address shown on such certificates and applications and after notice thereof by publication at least once and not less than ten days prior to the hearing in some newspaper published or having a general circulation in the city. Any such hearing may be continued from time to time without further notice. (Code 1969, § 28-37) about:blank 2/5/2020 Item 6B 2-13-23 Item #6C Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Request to amend the School General Fund, Grant Fund, Cafeteria Fund, and Capital Projects Fund budgets as approved by the School Board on December 13, 2022 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School General Fund, Grant Fund, Cafeteria Fund, and Capital Projects Fund budgets were amended for fiscal year 2022-2023 by the School Board at their meeting on December 13, 2022. The Board amended the School General Fund budget to decrease revenues and expenditures by $1,843,258, the School Grant Fund budget to increase revenues and expenditures by $25,160, the School Cafeteria Fund budget to increase revenues and expenditures by $3,135, and the School Capital Projects Fund budget to increase revenues and expenditures by $1,905,758. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling ($1,843,258), $25,160, $3,135, and $1,905,758 are to be made to the School Operating Fund, School Grant Fund, School Cafeteria Fund, and School Capital Projects Fund, respectively. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation changes of ($1,843,258), $25,160, $3,135, and $1,905,758 be made to the School Operating Fund, School Grant Fund, School Cafeteria Fund, and School Capital Projects Fund, respectively, per the attached report. Salem City Schools Budget Adjustments Report December 13, 2022 Summary of Issue: At times during the year, additional funding may be r eceived by the school division through donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some other means. This revenue increases the budget requiring Board approval before the funds can be utilized. Grant fund budgets need to be adjusted at this time because new grants have been awarded since budget adoption and needs to be accounted for on the books. We received notification from VDOE on November 14, 2022 that we were awarded $24,000 total for the Virginia Tiered System of Supports (VTSS). The purpose of the grant is to expand and enhance implementation of a system of positive behavioral interventions and supports in alignment with academic and mental wellness initiatives with the VTSS framework. The plan is to provide stipends to teachers to support the VTSS work being done in the division and substitutes for the teachers when there are out of the classroom for professional development provided by the grant. We also received notification on November 4, 2022 that we were allocated an additional $1,160 toward the School Based Health Workforce grant already received. The allotted funds to schools to establish, expand, and sustain a public health workforce. These funds are to allow schools to address the needs and challenges of the school health workforce with school – based initiatives. The funding will be added to the grant accounts to help fund one school nurse, to provide training for all nurses and substitutes on the web -based medical record software used in the division, to provide payment toward courses for nurses to move toward bachelor’s degrees, to provide a mobile workstation and to provide registration and expenses for attendance at the summer institute of school nurses to acquire valuable professional development. Cafeteria fund budgets need to be adjusted at this time because new funds have been awarded or received since budget adoption and need to be accounted for on the books. We received notification from VDOE on September 9, 2022, that we were allocated an additional year of funding from the Pandemic EBT (Electronic Benefit Transfer) Local Level Administrat ive Cost Grant in the amount of $3,135. The purpose of this grant is to offset efforts and expenses incurred by the school nutrition programs for P-EBT benefit issuance such as data sharing and fielding calls from the public. These funds will be added to the cafeteria fund budget and used to offset administrative costs incurred. General fund budgets need to be adjusted at this time because new funds have been awarded or received since budget adoption and need to be accounted for on the books. On November 18, 2022, we received official notification from the DOE that we were awarded $62,500 for the National Board Certification Incentive Award for payments to teachers who have reached this eligibility in their careers. A budget adjustment to the School Operating Fund will add the revenue and associated expenditure budgets to the approved FY 23 budget. Capital projects fund budgets need to be adjusted at this time because of accounting housekeeping purposes. On August 9, 2022, the school board approved the State School Construction funding to be allocated within the School General fund ($1,905,758). Then on October 11, 2022, the annual Capital Improvement Plan (CIP) was approved that assigned these same funds to capital projects needed within the division. Projects of this nature are more suited for the Capital Projects fund, and not the School General Fund for accounting purposes. Included in this budget adjustment is the request to reduce the revenue and expenditure budgets within the School General Fun d by $1,905,758 and increase/appropriate the revenue and expenditure budgets within the School Capital Projects fund for those projects that have already been approved by both School Board and City Council. Policy Reference: DA-BR Budget Transfers Fiscal Impact: These budget adjustments will decrease the revenue and expenditure budgets in the School General Fund by -$1,843,258, increase the budgets in the School Grant Fund by $25,160, increase the budgets in the School Cafeteria Fund by $3,135 (all in attachment A) and increase the budgets in the School Capital Projects fund by $1,905,758 (attachment B). Recommended Action: Move approval of the budget adjustments in the School General Fund, the School Grant Fund, the School Cafeteria Fund and the School Capital Projects Fund as presented and recommend that City Council approve the same. To set up budget for new revenues received in FY 22 Account Code Description Revenue Amount Expenditure Amount Grant Fund 32-420-00-00-9-000-61620 PBIS of the VTSS 240427 24,000$ 32-420-61-10-2-110-71120 Compensation - Instructional Salaries 3,466.00$ 32-420-61-10-3-110-71120 Compensation - Instructional Salaries 3,467.00$ 32-420-61-10-4-110-71120 Compensation - Instructional Salaries 3,467.00$ 32-420-61-10-2-110-71520 Compensation - Substitutes 1,178.00$ 32-420-61-10-3-110-71520 Compensation - Substitutes 1,178.00$ 32-420-61-10-4-110-71520 Compensation - Substitutes 1,178.00$ 32-420-61-10-2-110-72100 FICA 355.00$ 32-420-61-10-3-110-72100 FICA 355.00$ 32-420-61-10-4-110-72100 FICA 356.00$ 32-420-61-10-2-110-73037 Contractual Services - Other 1,000.00$ 32-420-61-10-3-110-73037 Contractual Services - Other 1,000.00$ 32-420-61-10-4-110-73037 Contractual Services - Other 1,000.00$ 32-420-61-10-2-110-76435 Supplies - Instructional 2,000.00$ 32-420-61-10-3-110-76435 Supplies - Instructional 2,000.00$ 32-420-61-10-4-110-76435 Supplies - Instructional 2,000.00$ 24,000.00$ 32-640-00-00-9-000-62275 School-Based Health Workforce Grant 93.354 1,160.00$ 32-640-62-62-9-222-73255 Professional Development 1,160.00$ 1,160.00$ 25,160$ 25,160$ Cafeteria Fund 33-111-65-65-9-510-62370 Pandemic EBT Local Admin Cost Grant 3,135$ 33-111-65-65-9-510-71192 Compensation - Cafeteria 2,912.00$ 33-111-65-65-9-510-72100 FICA 223.00$ 3,135.00$ 3,135$ 3,135$ General Fund 30-110-00-00-9-000-61400 Natl Board Certification Bonus 62,500$ 30-111-61-10-3-110-71650 Compensation-NBC Teacher Bonus 30,000.00$ 30-111-61-32-3-110-71650 Compensation-NBC Teacher Bonus 2,500.00$ 30-111-61-32-3-110-71650 Compensation-NBC Teacher Bonus 2,500.00$ 30-112-61-10-4-110-71650 Compensation-NBC Teacher Bonus 2,500.00$ 30-113-61-10-2-110-71650 Compensation-NBC Teacher Bonus 10,000.00$ 30-114-61-10-2-110-71650 Compensation-NBC Teacher Bonus 5,000.00$ 30-114-61-10-2-120-71650 Compensation-NBC Teacher Bonus 2,500.00$ 30-115-61-32-2-110-71650 Compensation-NBC Teacher Bonus 2,500.00$ 30-116-61-10-2-120-71650 Compensation-NBC Teacher Bonus 5,000.00$ 62,500.00$ 62,500$ 62,500$ Salem City Schools Grant Budget Adjustments 2/8/2022 Attachment A To move budget for State school construction revenues received in FY 23 from Fund 30 to Fund 34 Account Code Description Revenue Amount Expenditure Amount School Capital Projects Fund 34-180-0200-63008 Transfer from School Operating Fund $1,905,758 34-180-0205-78221 HVAC Repair/Replace (WSE) $453,046 34-180-0205-78111 General Roof Improvements $830,159 34-180-0205-78218 Water Heater Replacement (ALMS) $100,000 34-180-0205-78214 HVAC Repair/Replace (ALMS $100,000 34-180-0205-78222 HVAC Control Updates (ALMS) $80,000 34-180-0205-78XXX Brick Work at SHS $75,000 34-180-0205-78XXX 2023 Tech Infrastructure Upgrades & Computer Replacements (Partial)$267,553 $1,905,758 $1,905,758 School General Fund 30-110-00-00-9-000-61150 School Construction Grant Program Entitlement ($1,905,758) 30-114-64-64-9-420-73180 Repair/Maint - Other Contracted ($587,255) 30-114-64-64-9-420-76110 Supplies - Operational ($391,503) 30-116-64-64-9-420-73180 Repair/Maint - Other Contracted ($556,200) 30-116-64-64-9-420-76110 Supplies - Operational ($370,800) ($1,905,758) ($1,905,758) ($1,905,758) ($1,905,758) Salem City Schools Budget Adjustments 12/13/2022 Attachment B Item #6D Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Request to Appropriate Supplemental Nutrition Assistance Program (SNAP) Grant Funds SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The Salem Farmers Market was awarded the Supplemental Nutrition Assistance Program grant (SNAP) that is administered by Virginia Fresh Match. The grant was awarded for a three-year period beginning January 1, 2023. The intent of this program is to increase the purchase of fruits and vegetables among low-income customers participating in SNAP. The grant will be used to match the SNAP amount spent by customers. The fiscal year 2023 budget needs to be adjusted for the grant a ward. FISCAL IMPACT: The Salem Farmers Market will provide assistance through June 30, 2023. STAFF RECOMMENDATION: Appropriate $1,500 in grant revenue to the SNAP grant account 10-018-0100-48546 and increase the budget for the Farmer’s Market SNAP grant, account 10-018-7251-55959 by $1,500. Item # 6E Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Consider setting bond for erosion and sediment control for Captain Drive ESC Plan. SUBMITTED BY: Chuck Van Allman, Director of Community Development SUMMARY OF INFORMATION: The City Engineer’s office has reviewed the estimate for erosion and sediment control for Captain Drive ESC Plan, located at 1900 Blk Captain Drive. STAFF RECOMMENDATION: It is recommended that the project be bonded in the amount of $20,581.00 for a time frame for completion set at twelve (12) months. Item # 6F Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Consider setting bond for physical improvements, erosion and sediment control and landscaping for Christian Life International New Recreation Facilities. SUBMITTED BY: Chuck Van Allman, Director of Community Development SUMMARY OF INFORMATION: The City Engineer’s office has reviewed the estimate for physical improvements, erosion and sediment control and landscaping for Christian Life International New Recreation Facilities, located at 1 CLI Way. STAFF RECOMMENDATION: It is recommended that the project be bonded in the amount of $44,220.00 for a time frame for completion set at twelve (12) months. Item # 6G Date: 2/13/2023 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 13, 2023 AGENDA ITEM: Consider setting bond for physical improvements, erosion and sediment control and landscaping for North Salem Ct. Townhomes. SUBMITTED BY: Chuck Van Allman, Director of Community Development SUMMARY OF INFORMATION: The City Engineer’s office has reviewed the estimate for physical improvements, erosion and sediment control and landscaping for North Salem Ct. Townhomes, located at Thompson Memorial Dr. between Westminister Ln. and Easy St.. STAFF RECOMMENDATION: It is recommended that the project be bonded in the amount of $899,228.00 for a time frame for completion set at twelve (12) months. Item #6H Date: 2/13/20203 February 13, 2023 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Board of Zoning Appeals Recommend Frank Sellers for Circuit Court re-appointment for a five-year term ending March 30, 2028, and recommend Jeff Zoller for Circuit Court re-appointment as an alternate for a full five-year term ending March 1, 2028. Economic Development Authority Recommend re-appointing Quinn Mongan for a four-year term ending March 9, 2027. Vacancies Board of Appeals (USBC) Need one alternate, five-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS February 13, 2023 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Ann Tripp 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-28 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-23 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit John E. Saunders Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Jasmin Lawson Kevin Meeks Cheryl Wilkinson Tamara Starnes Additional alternate Additional alternate Parent Rep Vacant Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-23 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-23 J. Chris Conner 8-12-23 Margaret Humphrey 8-12-23 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-23 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-23 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years John E. Saunders 6-30-24 Dee King 6-30-23 James W. Wallace, III 6-30-24 *Losing one seat on this Board due to RVARC reorganization MEMBER EXPIRATION OF TERM ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-23 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-23 W illiam “Bill” Jones 6-30-23 Alternate: Byron R. Foley 6-30-23 Alternate: John Saunders 6-30-23 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-23 Charles E. Van Allman, Jr. 6-30-23 Alternate: James E. Taliaferro, II 6-30-23 Alternate: Josh Pratt 6-30-23 MEMBER EXPIRATION OF TERM VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-26 H. Robert Light 2-3-24 Crystal Williams(Alternate for Taliaferro) 2-3-26 vacant (Alternate for Light) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-23 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber