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HomeMy WebLinkAbout4/8/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION APRIL 8, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on April 8, 2013, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; and Mary Ellen H. Wines, Deputy Zoning Administrator/Secretary; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding opening day at the Salem Red Sox; and WHEREAS, a discussion regarding the 9-11 historical marker was tabled until a future work session; and WHEREAS, the City Manager discussed the latest meeting of the Roanoke College Neighborhood Task Force; and WHEREAS, a discussion was held regarding property the City has been offered for purchase; and WHEREAS, a discussion was held regarding the upcoming Roanoke College Board of Trustees dinner; and WHEREAS, it was noted that the retirement party for SHS principal John Hall will be May 30, 2013, 4:00p.m. to 6:00p.m. at the Salem Civic Center. WHEREAS, it was noted that a joint session of Salem City Council and the Salem School Board will be held, possible date, April 30, 2013; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:01p.m. ____________________________________ Mayor _____________________________________ Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING April 8, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on April 8, 2013, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Stephen M. Yost, City Attorney; Charles E. Van Allman, Jr., City Engineer; and Mike Stevens, Communications Director; and the following business was transacted: The March 25, 2013, work session and regular meeting minutes were approved as written. It was noted that two members of Boy Scout Troop 849 were present at the meeting. Mayor Foley requested that Council receive a donation presentation from the Dean of Students of Roanoke College; and WHEREAS, Gene Zdziarski, 516 North Market Street, Roanoke College Vice President for Student Affairs and Dean of Students, appeared before the Council and stated that Roanoke College was founded in 1842; five years later, the college moved to Salem, Virginia, and became Roanoke College; he stated that the City of Salem and Roanoke College have enjoyed a partnership for 166 years; there have been existing partnerships between the College with law enforcement units and training, backup support, the Community Relations Taskforce was created, worked with Salem High School, worked with the city to host a variety of athletic events throughout the community, and most recently the creation of the Salem Wifi project; he stated that on behalf of the Board of Trustees, President Maxey, and the students, faculty, and staff of Roanoke College, he would like to express their gratitude to the City of Salem; the City provides a tremendous array of services to the citizens of this community and everyone is a beneficiary of those services; it is with extreme appreciation and gratitude that Roanoke College would like to present a check for $25,000 to the City of Salem; he then presented Council with the check; and ITEM S1 RECEIVED DONATION PRESENTATION FROM DEAN OF STUDENTS OF ROANOKE COLLEGE 2 WHEREAS, Mayor Foley noted that the funds would be used for EMS capital projects, and Parks and Recreation projects; he thanked Roanoke College for being a great partner in the community; THEREUPON, presentation was received. Mayor Foley requested that Council consider adopting Resolution 122 5 commending the Salem High School Girls Basketball Team for winning the 2013 State AA, Division IV Basketball Championship; and WHEREAS, Mayor Foley read the resolution; and WHEREAS, Council presented each member of the team with a copy of the resolution along with a Championship pin; and WHEREAS, Councilman Jones commended the team on the teamwork they displayed during the season; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1225 commending the Salem High School Girls basketball team for winning the 2013 State AA, Division IV Basketball Championship was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider adopting Resolution 1226 commending the Salem High School Boys Basketball Team for winning the 2013 State AA, Division IV Basketball Championship; and WHEREAS, Mayor Foley read the resolution; and WHEREAS, Council presented each member of the team with a copy of the resolution along with a Championship pin; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Resolution 1226 commending the Salem High School Boys Basketball Team for winning the 2013 State AA, Division IV Basketball Championship was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. ITEM 1 RESOLUTION 1225 ADOPTED COMMENDING THE SALEM HIGH SCHOOL GIRLS BASKETBALL TEAM FOR WINNING THE 2013 STATE AA, DIVISION IV BASKETBALL CHAMPIONSHIP ITEM 2 RESOLUTION 1226 ADOPTED COMMENDING THE SALEM HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING THE 2013 STATE AA, DIVISION IV BASKETBALL CHAMPIONSHIP 3 Mayor Foley reported that this date and time had been set to hold a public hearing to consider the request of PEG Bandwidth VA, LLC, to authorize a Rights-of-Way Use Agreement; notice of such hearing was published in the March 25 and April 1, 2013, issues of The Roanoke Times, a newspaper having general circulation in the City of Salem; and WHEREAS, the City Manager stated that this is a “typical” agreement, where a company wants to use the City right-of-way to provide access and services throughout the City; he noted that the Director of the Electric Department is also present if Council has any specific questions; and WHEREAS, no other person(s) appeared related to the request; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, a rights-of-way use agreement with PEG Bandwidth VA, LLC, was hereby authorized – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council receive report and authorize the City Manager to execute a contract for the Extra-territorial Arrest Agreement; and WHEREAS, the City Manager stated that this agreement allows police officers from Roanoke City, Salem City, Roanoke County, and the Town of Vinton to exercise extra-territorial arrest agreement; if a Town of Vinton officer is driving on Thompson Memorial Drive to get to the Roanoke County Courthouse and witnesses a person possibly driving under the influence or endangering public safety, the officer will have the authority, without having to wait on a Salem officer to arrive, to execute a traffic stop and make an arrest if necessary; he stated that this agreement will allow the jurisdictions in the Roanoke Valley to help each other when there is truly a public safety concern; the agreement is not intended to allow a Roanoke City officer to set up radar in the Town of Vinton, Roanoke County, or the City of Salem; it is intended primarily for those incidental cases where an officer comes upon a situation in which they feel a duty to intervene; and WHEREAS, Councilwoman Garst stated that this agreement is a smart public safety measure; and WHEREAS, the City Attorney noted that the agreement will also give officers from other jurisdictions arrest powers when they are utilized for special ITEM 3 RIGHTS OF WAY USE AGREEMENT WITH PEG BANDWIDTH VA, LLC, AUTHORIZED ITEM 4 CITY MANAGER AUTHORIZED TO EXECUTE EXTRA- TERRITORIAL ARREST AGREEMENT 4 events such as the Salem Fair; ON A MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the City Manager was hereby authorized to execute a contract for the Extra-territorial Arrest Agreement – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider adoption of Resolution 1227 closing Main Street on September 14, 2013, for Olde Salem Days festivities; and WHEREAS, Barney Horrell, 3555 Carvins Cove Road, Salem (Roanoke County), appeared before the Council and noted that the request is the same as in years past--same times and same street closures; he noted that this year, a map was included with the request and will be given to all the vendors who participate in the event; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1227 closing Main Street on September 14, 2013, for Olde Salem Days festivities was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council receive report and authorize the City Manager to execute a contract for the Roanoke Valley Convention and Visitors Bureau Regional Agreement; and WHEREAS, Landon Howard, 6123 Flamingo Drive, Roanoke, President of the Roanoke Valley Convention and Visitors Bureau (RVCVB), appeared before the Council to give a presentation regarding the RVCVB Regional Agreement; he stated that Roanoke City and Roanoke County have already approved this agreement; he noted that this started approximately two or three years ago due to a measure from the General Assembly; he commended the staff of the City of Salem; he stated that he feels that this agreement is a positive for all of the localities involved in this agreement; he invited Council to take a joint photo with the Roanoke City Council and the Roanoke County Board of Supervisors as part of this year’s Annual Meeting; and ITEM S2 CITY MANAGER AUTHORIZED TO EXECUTE A CONTRACT FOR THE RVCVB REGIONAL AGREEMENT ITEM 5 RESOLUTION 1227 ADOPTED CLOSING MAIN STREET ON SEPTEMBER 14, 2013, FOR OLDE SALEM DAYS 5 WHEREAS, Councilwoman Garst noted that two regional agreements have been discussed at this meeting; ON A MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the City Manager was hereby authorized to execute a contract for the Roanoke Valley Convention and Visitors Bureau Regional Agreement – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. There being no further business to come before the Council, the same on motion adjourned at 8:09 p.m.