HomeMy WebLinkAbout9/8/2025 - City Council - Agenda -Regular
Agenda
Monday, September 8, 2025, 6:30 PM
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
WORK SESSION IS CANCELLED FOR SEPTEMBER 8, 2025
REGULAR SESSION
1. Call to Order
2. Pledge of Allegiance
3. Bid Opening, Awards, Recognitions
A. Recognition of Constitution Week and Fort Lewis Chapter of NSDAR
Present Proclamation to Adele G. Morris, Chapter Regent of the Fort Lewis Chapter of
the National Society Daughters of the American Revolution (NSDAR) in recognition of
Constitution Week 2025.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already having a
public hearing at the same meeting.
B. Minutes
Consider acceptance of the August 25, 2025, Regular Meeting minutes.
5. Old Business
6. New Business
A. Vacation of Right-of-Way
Hold a public hearing on the request of Marvin and Kristen Loyd to vacate an
approximate 1/10 acre unimproved dead-end section of Penguin Lane. (As
advertised in the August 28 and 29, 2025, issues of Cardinal News.)
Page 1 of 103
B. Special Exception Permit
Hold a public hearing to consider the request of Brill Holdings, LLC, property owner,
for the issuance of a special exception permit in accordance with Sec. 106-314.2 (D)
(5) of the Salem Zoning Ordinance to allow non-residential outdoor uses such as
restaurant operations and live music events for the property located at 1507-1511
Eddy Avenue (Tax Map #183-3-10). (Advertised in the August 21 and 28, 2025,
issues of The Salem Times-Register.) (The Planning Commission recommended
approval with a 5-0 vote with the conditions that any program would end at 9:00 p.m.
and that any outdoor events that include amplification would not occur more than once
in a 7-day period.)
C. Authorization of Officials for Membership in the PJM Interconnection L.L.C.
Consider the adoption of Resolution 1511 authorizing officials for the City of Salem for
membership in PJM Interconnection L.L.C.
D. Performance Agreement Amendment - Salem Body Shop, LLC
Consider approval of the amended performance agreement related to Salem Body
Shop, LLC.
E. Appropriation of Funds
Request to amend the School Operating Fund budget as approved by the School
Board on August 12, 2025.
F. Strategic Reallocation of Fire and EMS Capital Apparatus and Equipment
Funds.
Consider authorizing the reallocation of approved funding for Fire and EMS
Department capital apparatus and equipment.
Audit-Finance Committee
G. Appropriation of Funds
Request to appropriate Downtown Improvement Reserve in the Capital Projects
Fund. Audit - Finance Committee
H. Appropriation of Funds
Request to appropriate funding from the Virginia Fire Programs Fund and
reappropriate Fire Donation revenue. Audit - Finance Committee
I. Appropriation of Funds
Request to reappropriate funding for the Civic Center Planning Consultant. Audit -
Finance Committee
7. Closed Session
Hold a closed session in accordance with the following sections of the 1950 Code of
Virginia, as amended:
Page 2 of 103
1. Section 2.2-3711 (A)(3) for discussion or consideration of the acquisition of
real property for a public purpose, or the disposition of publicly held real
property, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body. Specifically, the
acquisition of real property.
2. Section 2.2-3711 (A)(7) for consultation with legal counsel and briefings by
staff members or consultants pertaining to actual or probable litigation, where
such consultation or briefing in open meeting would adversely affect the
negotiating or litigating posture of the public body.
8. Adjournment
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CITY COUNCIL
MINUTES
Monday, August 25, 2025 at 6:30 PM
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
WORK SESSION IS CANCELLED FOR AUGUST 25, 2025
REGULAR SESSION
1.Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order at
6:30 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley
(participated remotely), Hunter Holliday, and John Saunders; with Renée Ferris Turk,
Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City
Manager and Clerk of Council; Rosie Jordan, Director of Finance; Chuck Van
Allman, Director of Community Development; Mike Stevens, Director of
Communications; and Jim Guynn, City Attorney.
2.
Item #4.B
Date: 9/08/2025
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Ayes: John Saunders, Hunter Holliday, Anne Marie Green, Renee Turk
Nays: None
Abstaining: Randy Foley
3. Bid Opening, Awards, Recognitions
A. Salem High School State Championship - Tennis
Consider the adoption of Resolution 1506 honoring Salem High School Tennis
team member Drew Perez for his Class 4 Boys Tennis Singles State
Championship.
Mayor Turk shared that Council would like to recognize Salem High School Tennis
Team member Drew Perez with Resolution 1506 to honor him this evening for his
Class 4 Boys Tennis Singles State Championship. Mayor Turk noted that Drew was
unable to attend this evening; however, Council wanted to recognize this important
accomplishment. She read Resolution 1506 for those present.
John Saunders motioned to adopt Resolution 1506 honoring Drew Perez for his
Class 4 Boys Tennis Singles State Championship. Hunte r Holliday seconded the
motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
B. Salem High School State Championship - Lacrosse Team
Consider the adoption of Resolution 1507 honoring the Salem High School
Boys Lacrosse Team for winning the VHSL Class 4 State Championship.
Mayor Turk shared that Council would like to recognize the Salem High School
Lacrosse Team for winning the VHSL Class 4 State Championship. Mayor Turk
asked that the Lacrosse Team and coaches come forward. She read Resolution 1507
for those present.
City Council expressed congratulations and presented each team member and coach
with a copy of the Resolution and a Salem pin. Pictures were taken of the team by
Mike Stevens.
John Saunders motioned to adopt Resolution 1507 honoring the Salem High School
Boys Lacrosse Team for winning the Virginia High School League Class 4 State
Championship. Hunter Holliday seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
Page 5 of 103
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing at the same meeting.
John Breen, 142 Bogey Lane, expressed concern that Salem’s rezoning and site plan
processes lack sufficient public input and rely too heavily on non-elected staff. He
recommended adopting a more transparent, participatory model, such as Arlington,
Virginia’s, which includes early citizen engagement and public review before final
decisions are made. A copy of this plan was shared with Council.
Chris McCart, 316 N. Broad Street, questioned Salem's long-term growth strategy,
citing population decline projections. She criticized recent zoning changes and
suggested that the City consider redevelopment of blighted areas instead of rezoning
undeveloped land. She criticized limited public input in planning decisions and urged
Council to pause, develop a clear, evidence-based long-term growth strategy shaped
by meaningful citizen input, and align future planning efforts accordingly.
Lauren Strong, 613 Doyle Drive, spoke on behalf of neighborhood members in
opposition to the proposed Newman Drive townhome development. While not
opposed to development in general, she expressed concerns about the project's
impact on neighborhood character, safety, environmental integrity, and quality of life.
Specific issues raised included the loss of mature forested land, lack of a
conservation easement, concerns over the choice of builder (Ryan Homes),
construction noise, and pedestrian safety on Newman Drive. Ms. Strong requested
the City to enforce limited construction hours, require conservation commitments, and
consider safer infrastructure improvements. Council was urged to oppose the
proposal and support the community’s expressed concerns.
Stella Reinhard, 213 N. Broad Street, referenced a couple of PowerPoints and
information that she had shared with Council by email and expressed concern about
the timing and pace of recent rezoning and development decisions, particularly during
the summer months when public attention may be reduced. She emphasized the
need for clear construction rules, public input, and the importance of th e right model
being matched with remaining open acreages. She proposed forming a citizen
advisory committee to participate early in the development review process.
Connor Kinkema, 566 Parkdale Drive, expressed ongoing concerns regarding a
proposed development, focusing on road safety, stormwater management, and
Salem’s long-term vision. He urged Council to pause and adopt a more thoughtful,
transparent, and measured approach to development planning, grounded in the
needs and will of current residents.
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B. Minutes
Consider acceptance of the August 11, 2025, Regular Meeting minutes.
The minutes were approved as written.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenses for the one
month ending July 31, 2025.
The Financial Reports were received.
5. Old Business
A. Amendment to the Zoning Ordinance
Consider adoption of ordinance on second reading for the request of J. Cline
Properties, LLC, property owner, to rezone the property located at 106-110
Butt Hollow Road (Tax Map #174-1-7) from BCD Business Commerce District
to LM Light Manufacturing District with proffered conditions. (Approved on
first reading at the August 11, 2025, meeting.)
Hunter Holliday motioned to adopt ordinance on second reading for the request of J.
Cline Properties, LLC, property owner, to rezone the property located at 106-110 Butt
Hollow Road (Tax Map #174-1-7) from BCD Business Commerce District to LM Light
Manufacturing District with proffered conditions. Anne Marie Green seconded the
motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
B. Amendment to the Zoning Ordinance
Consider adoption of ordinance on second reading for the request of Brad
Graham Real Estate LLC, contract purchaser, to rezone the property located
at 638 Dalewood Avenue (Tax Map #33-2-3) from AG Agricultural District to
RSF Residential Single-Family District with proffered conditions. (Approved on
first reading at the August 11, 2025, meeting.)
Hunter Holliday motioned to adopt ordinance on second reading for the request of
Brad Graham Real Estate LLC, contract purchaser, to rezone the property located at
638 Dalewood Avenue (Tax Map #33-2-3) from AG Agricultural District to RSF
Residential Single-Family District with proffered conditions. John Saunders seconded
the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
Page 7 of 103
C. Amendment to the Zoning Ordinance
Consider ordinance on second reading for the request of ABoone Real Estate
Inc., contract purchaser, to rezone the properties located at 1002 and 1108
Newman Drive (Tax Map #s 58-1-1 and 58-1-2) from LM Light Manufacturing
District with proffered conditions to RMF Residential Multi-Family District with
proffered conditions. (Approved on first reading at the August 11, 2025,
meeting.)
Mayor Turk requested that the developer, Alexander Boone, come forward so that
Council could ask him a few questions. She noted that one of the most recent
concerns that citizens had shared with Council was regarding Ryan Homes. She
indicated that she had done some research on this, noting that many of these
concerns were in other areas of the Country, and requested Mr. Boone to comment
on his experience with this builder.
Mr. Boone noted that he had 25-30 years of experience in building homes with Ryan
Homes in the Richmond Metro area and shared his positive experience in building
with this company. He noted the company's strong reputation for quality construction
and customer service, emphasizing its status as a leading homebuilder in the region.
Although Ryan Homes operates at a different price point than Mr. Boone's company,
collaboration has occurred in shared developments, with Ryan providing much -
needed housing in the $300,000–$400,000 range. Mr. Boone stated he has worked
with developers and Ryan Homes personnel across the company’s 16-state footprint
and emphasized that regional management greatly impacts communication and
customer experience. The local division, currently based in Charlottesville, is
relocating to the Roanoke Valley and will oversee operations in Roanoke, Lynchburg,
the New River Valley, and Southside. He praised the division for its positive impact on
housing availability in other Virginia markets, including Harrisonburg, Charlottesville,
and Lynchburg. He encouraged Council to reach out to their colleagues in these
other areas for their feedback. Mr. Boone disclosed a substantial personal
investment in current development projects with Ryan Homes and expressed full
confidence in the company’s operations. He acknowledged that wh ile negative
reviews exist, due in part to social media amplification, Ryan Homes has delivered
over 100,000 homes since the start of COVID-19 and has demonstrated a strong
commitment to customer service. An example was given of a Sunday plumbing issue
resolved within two hours, reinforcing the company's responsiveness. Although Ryan
Homes representatives were unable to attend the meeting, they have offered to host
a community meeting for the Forest Lawn neighborhood to engage with residents and
discuss development plans.
Mayor Turk noted that she continued to hear citizens express that their understanding
was that they would be building three-story townhomes.
Mr. Boone clarified that the proposed townhomes are two stories from grade as
viewed from the front (driveway side). While some units may include basements due
to property grading, these would only be visible from the rear, creating the
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appearance of a third story from that perspective. However, from the street and front
view, all units are two stories.
Mayor Turk asked if there was any other information that was being circulated that
needed correcting.
Mr. Boone reiterated that a conservation easement or other restrictions cannot be
formally applied to the property until the development plan is finalized. Premature
restrictions would hinder the ability to include key features such as trails and
stormwater management facilities. He acknowledged residents’ concerns and
appreciation for their neighborhood, emphasizing that neither the developer nor the
City intends to clear forested areas unnecessarily. Much of the undeveloped land lies
within floodways, streams, or wetlands, which are unsuitable for indiscriminate
clearing. Development is limited to the area near the top of the property, as
determined through consultation with engineers and Salem City planners. The
property has a proffer in place allowing for a maximum of 171 townhomes. The
development will adhere to this limit. The remaining land, beyond the last row of
townhomes, is planned to be placed under a conservation easement through the
homeowner’s association once development is complete. This designation will appear
on recorded plats, ensuring transparency and future public awareness. Allowable
uses in the preserved area may include a trail, stormwater management facility, a
park, and a trail to a nearby bridge that was mentioned.
Mr. Holliday asked if the homeowners association would be able to change the
conditions that are set up once the development was complete. He indicated that a
realtor had shared information at a recent meeting indicating that this could be done.
Mr. Boone clarified that the homeowner’s association (HOA) documents will include
provisions that permanently restrict changes to designated open space areas. While
typical HOA declarations allow for amendments with a certain percentage of member
approval, he intends to include language that specifically prohibits future
amendments affecting this preserved area. The land will remain in its current state in
perpetuity, with the HOA responsible for maintaining associated trails, parks, and
stormwater management facilities.
Vice-Mayor Green asked at what point in the process the facades of the buildings are
determined.
Mr. Boone stated that, if the motion is approved, the engineering phase of the project
would begin immediately. Elevation drawings are expected to be completed within
one to two months and will be shared with Council and the community. It was noted
that previous examples shown, including a three-story design, were intended to
demonstrate material options, but may have caused some confusion. Finalized
elevations will clarify the intended appearance.
Vice-Mayor Green asked if the units would all have the same appearance or if th ere
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would be differentiation.
Mr. Boone stated that there will be noticeable variation in design, including different
elevations, materials, colors, and offsets. Examples can be seen in nearby
communities such as Lynchburg and Bedford, where Ryan Homes has built
extensively. He noted that he, as the developer, must approve all elevations in
advance. Ryan Homes provides elevation options in blocks, which are reviewed
collaboratively to ensure visual differentiation and avoid a “cookie-cutter” appearance.
While some design similarities are necessary for cost efficiency and affordability, the
builder is committed to thoughtful design and works closely with developers to
achieve it.
Mr. Holliday asked about the times that construction can take place and if this was
something that had been considered.
Mr. Boone addressed concerns regarding construction work hours, noting that his
understanding of the City of Salem’s guidelines is that construction may begin at 7:00
AM on weekdays and 8:00 AM on weekends, with no work allowed on holidays. While
Sunday work is not explicitly prohibited, he has committed that there will not be loud
exterior work such as framing or other loud construction activities on Sundays. Quiet
interior work (e.g., interior painting or finishing) may occur but will be kept minimal
and respectful. He emphasized efforts to communicate with nearby residents,
including recent conversations and emails, and reported that citizens he has spoken
with were understanding, particularly of early start times during summer due to heat.
Construction crews typically finish by mid- to late afternoon, with most workers off-site
by 4:00–4:30 PM, and earlier on Fridays. The development contractor often operates
a 4 to 4.5-day work week. Mr. Boone acknowledged that construction is inherently
noisy but stressed the importance of adhering to City requirements, maintaining
respectful practices, and continuing open communication with both neighbors and
City planning staff.
Mr. Saunders suggested that this could be discussed at a community meeting of the
neighborhood and Ryan Homes.
Mr. Boone reiterated that citizens he had spoken with understood the early summer
hours.
Hunter Holliday motioned to adopt ordinance on second reading for the request of
ABoone Real Estate Inc., contract purchaser, to rezone the properties located at
1002 and 1108 Newman Drive (Tax Map #s 58-1-1 and 58-1-2) from LM Light
Manufacturing District with proffered conditions to RMF Residential Multi-Family
District with proffered conditions. John Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Renee Turk
Nays: Anne Marie Green
Abstaining: None
Page 10 of 103
6. New Business
A. Manufacturer's Settlement - Resolution 1508
Consider adoption of Resolution 1508 approving the City's participation in the
proposed settlement of opioid-related claims against Alvogen, Amneal,
Apotex, Hikma, Indivior, Mylan, Sun, and Zydus, and their related corporate
entities, and directing the City Attorney and/or City’s outside counsel to
execute the documents necessary to effectuate the City’s participation in the
settlements.
Vice-Mayor Green asked Mr. Dorsey or Mr. Light to address the City's plans for the
settlement funds that would potentially be received.
Mr. Light responded that the City received a $45,000 grant from the Virginia Opioid
Abatement Authority, along with a $5,000 local match from opioid settlement funds.
The funding will support the selection of a consulting firm through an RFP process to
help determine the most effective use of opioid abatement resources. Proposal
reviews are currently underway, and interviews with potential vendors will be
scheduled soon. The City has been working closely with the Opioid Abatement
Authority and has consulted with other localities that have gone through similar
processes.
Vice-Mayor Green noted that Roanoke City and Roanoke County were using the
Regional Commission to assist with that and were making good progress. She
suggested that might be something to consider doing as well.
Mr. Light agreed and added that the consultant will assist in identifying and evaluating
existing programs with established infrastructure, such as those related to the court
system, social services, and the Regional Commission, to help inform decisions
related to upcoming initiatives or programs.
Anne Marie Green motioned to adopt Resolution 1508 approving the City's
participation in the proposed settlement of opioid-related claims against Alvogen,
Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus, and their related corporate
entities, and directing the City Attorney and/or City’s outside counsel to execute the
documents necessary to effectuate the City’s participa tion in the settlements. Hunter
Holliday seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
Page 11 of 103
B. Purdue Pharma Bankruptcy Settlement - Resolution 1509
Adopt Resolution 1509 accepting the Purdue Pharma Bankruptcy Plan and
approving the City's participation in the proposed direct settlement of opioid -
related claims against the Sackler family and directing the City's outside
counsel to execute the documents necessary to accept the plan and
effectuate the City's participation in the settlement.
John Saunders motioned to adopt Resolution 1509 accepting the Purdue Pharma
Bankruptcy Plan and approving the City's participation in the proposed direct
settlement of opioid-related claims against the Sackler family and directing the City's
outside counsel to execute the documents necessary to accept the plan and
effectuate the City's participation in the settlement. Anne Marie Green seconded the
motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
C. Resolution 1510 - Transportation Alternatives and Revenue Sharing
Funding
Consider adoption of Resolution 1510 in support of Transportation
Alternatives and Revenue Sharing Funding Applications.
Mayor Turk asked Mr. Van Allman to confirm that, as explained during the meeting
held earlier this evening, Council is just giving Community Development permission to
apply for the funds to support the completion of the West Roanoke River Greenway
project and minor intersection improvements to the Mill Lane and West Riverside
Drive intersection.
Mr. Van Allman confirmed that this was true.
John Saunders motioned to adopt Resolution 1510 in support of Transportation
Alternatives and Revenue Sharing Funding Applications. Hunter Holliday seconded
the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
D. Performance Agreements - Lake Region Medical, Inc.
Consider request authorizing the City Manager to finalize and execute a
Virginia Commonwealth's Development Opportunity Fund performance
agreement between Lake Region Medical, Inc. (a wholly owned subsidiary of
Integer Holdings Corporation), the City of Salem, the Commonwealth of
Virginia Economic Development Partnership, and the Economic Development
Authority of the City of Salem; and authorizing the City Manager to finalize
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and execute a local performance agreement between Lake Region Medical,
Inc., the City of Salem, and the Economic Development Authority of the City of
Salem.
Mayor Turk asked Tommy Miller, Director of Community Development, to share
information on this item.
Mr. Miller provided a brief update on a local business expansion project involving
Integer, a successful and growing medical technology company based on Apperson
Drive. The project, which competed for investment globally, was supported through a
partnership with the state to provide incentives. The City is required to match state
incentives, resulting in both a state and local agreement. They will be investing in
their existing facility on Apperson Drive and constructing a new building off Electric
Road near the former GE site.
Mayor Turk asked to confirm that the performance agreement gives an outline of the
expectations for the business.
Mr. Miller explained that the local incentive agreements are performance -based and
structured to support business growth, job creation, and community investment.
Payments are made only after the company meets agreed -upon metrics and begins
generating new tax revenue for the City. The new revenue will be provided back to
them until the grant obligation is fulfilled, reinforcing the City’s commitment to
supporting responsible economic development.
Hunter Holliday motioned to authorize the City Manager to finalize and execute a
Virginia Commonwealth's Development Opportunity Fund performance agreement
between Lake Region Medical, Inc. (a wholly owned subsidiary of Integer Holdings
Corporation), the City of Salem, the Commonwealth of Virginia Economic
Development Partnership, and the Economic Development Authority of the City of
Salem; and to authorize the City Manager to finalize and execute a local performance
agreement between Lake Region Medical, Inc., the City of Salem, and the Economic
Development Authority of the City of Salem. John Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
E. Performance Agreement - Novozymes Biologicals, Inc.
Consider request authorizing the City Manager to finalize and execute a local
performance agreement between Novozymes Biologicals, Inc., the City of
Salem, and the Economic Development Authority of the City of Salem.
Mayor Turk noted that this was another wonderful local business that was planning to
stay local.
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Mr. Miller noted that this was correct. He explained that the City engaged with this
global manufacturing company that was evaluating expansion opportunities both in
Germany and the U.S.. Although the project was smaller in scale and did not qualify
for state incentives, the City, felt it was important to come to the table with both
regional and local support to encourage the company to expand operations locally.
The decision to support the project was based on its strategic benefits for serving
other facilities and customers.
Anne Marie Green motioned to authorize the City Manager to finalize and execute a
local performance agreement between Novozymes Biologicals, Inc., the City of
Salem, and the Economic Development Authority of the City of Salem. John
Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
F. Performance Agreement - QualiChem, Inc.
Consider request authorizing the City Manager to finalize and execute local
performance agreement between QualiChem, Inc., the City of Salem, and the
Economic Development Authority of the City of Salem.
Mayor Turk expressed appreciation that this was another company that was staying
local.
Mr. Miller highlighted this local business expansion project involving a smaller
company with a global footprint. The company will retain its corporate headquarters in
Salem and is going to acquire the former Chubb building off Idaho Street for office
and lab space, including quality management, R&D, and lab technician operations.
The project will result in increased jobs and production efficiencies at their Salem
Industrial Drive location.
Hunter Holliday motioned to authorize the City Manager to finalize and execute local
performance agreement between QualiChem, Inc., the City of Salem, and the
Economic Development Authority of the City of Salem. Anne Marie Green seconded
the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
G. Salem City School Board
Consider setting the date for a public hearing in accordance with Section 22.1 -
29.1 of the Code of Virginia 1950, as amended, regarding the consideration of
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applicants for the School Board terms expiring December 31, 2025 of Andy
Raines and Stacey Danstrom. (Suggest date of October 14, 2025).
Mayor Turk noted that the meeting on October 14, 2025, will be held on a Tuesday
due to the holiday on Monday. She added that this would be the deadline for citizens
applying for a position on the Salem City School Board. Mayor Turk noted that a
public hearing will be held on that date and asked Mr. Light to confirm that anyone
wishing to apply needed to have their name read out in that meeting.
Mr. Light confirmed that this was correct that the names needed to be called out in
the public hearing.
Councilman Foley asked to confirm for clarification that the individuals were not
required to speak, but that their name had to be presented, and they were able to
speak if they wished to do so.
Mr. Light confirmed that this was correct. Their name just has to be presented at that
meeting to be subsequently considered per State Code.
John Saunders motioned to set the date for a public hearing, in accordance with
Section 22.1-29.1 of the Code of Virginia 1950, as amended, regarding the
consideration of applicants for the School Board terms expiring December 31, 2025
of Andy Raines and Stacey Danstrom for October 14, 2025. Hunter Holliday
seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
Mr. Dorsey noted for point of information that Monday, October 13th is a state
holiday, Columbus Day. This is not a City holiday; however, the meeting is moved for
state holidays per City code.
7. Closed Session
Hold a closed session in accordance with the following sections of the 1950
Code of Virginia, as amended:
1. Section 2.2-3711 (A)(3) for discussion or consideration of the
acquisition of real property for a public purpose, or the disposition of
publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the
public body. Specifically, the acquisition of real property.
2. Section 2.2-3711 (A)(7) for consultation with legal counsel and briefings
by staff members or consultants pertaining to actual or probable
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litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body.
Anne Marie Green motioned that, in accordance with Section 2.2‐3711 A of the 1950
Code of Virginia, as amended, Council hereby convenes to closed session at 7:36
p.m. for the purpose of discussing the following specific matters:
1.Section 2.2-3711 (A)(3) for discussion or consideration of the acquisition of real
property for a public purpose, or the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body. Specifically, the acquisition of real property.
2. Section 2.2-3711 (A)(7) for consultation with legal counsel and briefings by staff
members or consultants pertaining to actual or probable litigation, where such
consultation or briefing in open meeting would adversely affect the negotiating or
litigating posture of the public body. John Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
Nays: None
Abstaining: None
Mayor Turk noted that Council would not be taking any action this evening.
Anne Marie Green motioned to reconvene at 8:20 p.m. in accordance with Section
2.2‐3712 D. of the Code of Virginia, 1950 as amended to date. Council certifies that in
closed session only items lawfully exempted from open meeting requirements under
the Virginia Freedom of Information Act and only such items identified in the motion
by which the closed session was convened were heard, discussed, or considered by
the Council. John Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk
8. Adjournment
The meeting was adjourned at 8:20 p.m.
Submitted by: Approved by:
H. Robert Light Renée Ferris Turk
Clerk of Council Mayor
Page 16 of 103
Item #: 6.A.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Vacation of Right-of-Way
Hold a public hearing on the request of Marvin and Kristen
Loyd to vacate an approximate 1/10 acre unimproved dead-
end section of Penguin Lane. (As advertised in the August
28 and 29, 2025, issues of Cardinal News.)
SUBMITTED BY: Rob Light, Assistant City Manager/Clerk of Council
SUMMARY OF INFORMATION:
The City of Salem received a request from Marvin and Kristen Loyd to vacate an
approximate 1/10 acre unimproved dead-end section of Penguin Lane. The right of
way is bounded by tax parcel 10-1-3 to the north and east, tax parcel 11-2-1 to the
south and the west by the intercept of tax parcel 10-1-3.7 eastern property line to the
southern right of way of Penguin Lane.
Section 15.2-2006 of the Code of Virginia below addresses the process for
consideration of such requests:
§ 15.2-2006. Alteration and vacation of public rights-of-way; appeal
from decision.
In addition to (i) the powers contained in the charter of any locality, (ii) any powers now had by such governing
bodies under the common law or (iii) powers by other provisions of law, public rights-of-way in localities may be
altered or vacated on motion of such governing bodies or on application of any person after notice of intention to do
so has been published twice in a newspaper having general circulation in the locality, with the first notice appearing
no more than 28 days before and the second notice appearing no less than seven days before the hearing. The
notice shall specify the time and place of a hearing at which persons affected may appear and be heard. The cost
of publishing the notice shall be taxed to the applicant. At the conclusion of the hearing and on application of any
person, the governing body may appoint three to five people to view such public right-of-way and report in writing
any inconvenience that would result from discontinuing the right-of-way. The governing body may allow the viewers
up to fifty dollars each for their services. The sum allowed shall be paid by the person making the application to
alter or vacate the public right-of-way. From such report and other evidence, if any, and after the land owners
affected thereby, along the public right-of-way proposed to be altered or vacated, have been notified, the governing
body may discontinue the public right-of-way. When an applicant requests a vacation to accommodate expansion
or development of an existing or proposed business, the governing body may condition the vacation upon
commencement of the expansion or development within a specified period of time. Failing to commence within
such time may render the vacation, at the option of the governing body, void. A certified copy of the ordinance of
vacation shall be recorded as deeds are recorded and indexed in the name of the locality. A conditional vacation
shall not be recorded until the condition has been met.
Page 17 of 103
Any appeal shall be filed within sixty days of adoption of the ordinance with the circuit court for the locality in which
the public right-of-way is located.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends Council hold a public hearing pursuant to Section 15.2-2006 of the
Code of Virginia on the vacation request. Staff will subsequently evaluate the request
and provide information on any impacts and recommended conditions for Council formal
consideration of the vacation at a future Council meeting.
ATTACHMENTS:
1. Item 6A 9-09-25 Letter of Request
2. Item 6A 9-08-25 PENGUIN_LN_ROW_VACATION_rev8-21-2025
3. Item 6A 9-08-25 Legal Ad
Page 18 of 103
Page 19 of 103
City of Salem
Engineering and
Building Inspections
Department
21 South Bruffey St.
Salem, VA 24153
(540)375-3032
Drawn By: JLP
Checked By: CEV
Date: 08/21/2025
Drawing Name:
PENGUIN LANE
ROW VACATION
Scale: 1" = 100'
Revisions: -
Sheet No: 1/1Scale: 1"=100'
100 0 100 200 300
Page 20 of 103
Page 21 of 103
Item #: 6.B.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Special Exception Permit
Hold a public hearing to consider the request of Brill
Holdings, LLC, property owner, for the issuance of a special
exception permit in accordance with Sec. 106-314.2 (D) (5)
of the Salem Zoning Ordinance to allow non-residential
outdoor uses such as restaurant operations and live music
events for the property located at 1507-1511 Eddy Avenue
(Tax Map #183-3-10). (Advertised in the August 21 and 28,
2025, issues of The Salem Times-Register.) (The Planning
Commission recommended approval with a 5-0 vote with the
conditions that any program would end at 9:00 p.m. and that
any outdoor events that include amplification would not
occur more than once in a 7-day period.)
SUBMITTED BY: Maxwell Dillon, Planner
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: CBD Community Business District
Land Use Plan Designation: Residential
Existing Use: Mixed-Use – convenient store with residential on second floor
Proposed Use: Addition of outdoor non-residential uses
1507-1511 Eddy Avenue consists of an approximately 0.137-acre tract of land which
currently sits within the CBD Community Business District zoning designation. The
structure on the property was originally constructed in 1910, and it has accommodated
various uses such as Ludwick’s (Ludwig’s) Grocery Store, Berea Baptist Church, the
Dilly Dally Mini Mart, a barber shop, and Joe’s Deli, serving as a gathering space for
the surrounding community in some capacity for decades. The applicant, the current
owner and tenant of the property, has significant experience in the restaurant industry
and is seeking to expand the Dilly Dally convenient store/deli offerings to include an
outdoor kitchen/dining area, as well as live music events. Correspondingly, she is
requesting a Special Exception Permit to allow non-residential uses in accessory
Page 22 of 103
structures (restaurant operations) and non-residential uses out of doors in accordance
with Section 106-314.2. (D) 4, 5 – Mixed Use, of the City of Salem Zoning Ordinance.
The operational guidelines provided by the applicant as part of this request refer to bi-
weekly outdoor events from April-October, along with year-round outdoor
cooking/dining space. The scheduled events are planned to take place between the
hours of 4:00pm and 9:00pm, with both acoustic and amplified music depending on
the artist.
Buffering/landscaping requirements were completed for this property in 2019,
including the installation of fencing on the perimeter of the back yard area which will
house the potential outdoor events. If the requested Special Exception Permit is
approved, an amplification permit (coordinated through the Salem Police Department)
will be required for each event containing amplified sound, and all relevant Alcohol
Beverage Control (ABC) regulations will be in effect.
The Future Land Use Map (FLUM) identifies this property as residential.
It is important to note that, if granted, this Special Exception Permit will remain with the
property regardless of ownership. In the event that future issues arise with the
granting of this permit, the Planning Commission may reconsider and make
recommendations to Council for subsequent consideration related to the approval
and/or conditions associated with its issuance.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends consideration of this request with the following conditions as
recommended by the Planning Commission. Council may include additional or
amended conditions in granting a special exception:
• No outdoor utilization (programmed or otherwise) of the property will extend beyond
9:00pm.
• Outdoor events that include amplification will not occur more than once in 7-day
period.
ATTACHMENTS:
1. 1507-1511 Eddy Avenue SEP Application
2. Outdoor Events Description
3. Concept Plan
4. 1507-1511 Eddy Ave Affidavit
5. Item 6B 9-08-25 August 13 2025 PC Minutes As Amended
6. Council meeting owner notification letter - 1507-1511 Eddy Avenue
7. Item 6B 9.08.25 Legal Ad 8.21
Page 23 of 103
8. Item 6B 9-08-25 Legal Ad 8.28
Page 24 of 103
Application Data for Application Number: Z25-30004
Application Type Zoning
Application Sub-Type Special Exception
Applicant Salem Bodega Co DBA Dilly Dally
Location 1507 EDDY AVE
Applicant Address 1511 Eddy Ave Property Owner BRILL HOLDINGS LLC
Salem,VA,24153 Owner Address 109 E LEE AVE
Tax Parcel 183-3-10 VINTON, VA,24079
Section Question Answer
Details and
Scope of Work
Please provide a detailed description of the work
associated with this application.
Construct an open covered structure approximately
8' x 3' to cover a grill and smoker to be used
commercially for the purpose of cooking outside and
serving inside the business.
Existing
Structure Info
Year Built 1910
Property Description Convenience Store
Number of Stories 1
Number of Rooms 0
Number of Bedrooms 0
Number of Bathrooms 3
Type of Roof Metal
Type of Exterior Asbestos
Type of Basement None
Finished Square footage of Primary Building 1626.00
Parcel
Information
Lot Size Acres 0.14
Lot Size SQFT 5954.00
Zoning Classification CBD
Legal Description LT 6 & W PT LT 5 SEC 7 SALEM DEVELOPMENT
PID 3377
Special
Exception
Details
Please advise Current Zoning type CBD - Community Business District
Please advise current use Back yard with seating area
Please advise future use Back yard with seating and cooking areas
Please advise designation from the future land
use map
Mixed Use
Is the building or parcel in a district currently
designated as historic
Yes
Application Information
Page 25 of 103
Special
Exception
Details
If yes, describe the proposed measures for
meeting the standards of the Department of
Historic Resources
By ensuring the new structure is compatible in scale,
design, and materials but clearly distinguishable
from the historic structure.
This Special Exception/Use Not Provided For is
being requested in order to?
Smoke and grill pulled pork barbeque, brisket, hot
dogs, ect. to be transferred and kept to temperature
in hot holding and served inside the store.
Describe in detail how you plan to develop the
property for the proposed use and any
associated uses
Construct an open covered structure approximately
8' x 3' to cover a grill and smoker to be used
commercially for the purpose of cooking outside and
serving inside the business.
Describe why the proposed use or exception is
desirable and appropriate for the area
It will increase the quality and variety of food sold to
the immediate community.
What measures will be taken to assure that the
proposed use or exception will not have a
negative impact on the surrounding vicinity?
The area will be well kept, clean, and aesthetically
pleasing.
Is the subject property located within the
Floodplain District?
Yes
If yes, describe the proposed measures for
meeting the standards of the Floodplain
Ordinance
I will obtain a zoning permit and meet any elevation
requirements for the structure.
Have you provided a conceptual plan of the
proposed development, including general lot
configurations and road locations?
Yes
Are the proposed lot sizes compatible with
existing parcel sizes in the area?
Yes.
Page 26 of 103
Special Exception Permit Request: Seasonal Outdoor Cooking & Bi-Weekly Music Event
Overview: This request is submitted to obtain a special exception permit for seasonal
community events including live music on a bi-weekly basis, as well as outdoor cooking year
round for use within the Dilly Dally. The events will be hosted on private property zoned for
mixed-use and is intended to foster local engagement, promote small business offerings, and
celebrate regional culture through food and music.
Event Details:
• Duration: April through October (weather permitting)
• Frequency: Every other Saturday, totaling approximately 14 events per season
• Time: 4:00 PM to 9:00 PM
• Location: 1511 Eddy Ave. Salem VA 24153
• Attendance: Estimated 50–100 guests per event
Outdoor Cooking Setup:
• Cooking will be conducted using a covered grill stations and food preparation equipment
certified for outdoor commercial use.
• Waste disposal, and fire extinguishing equipment will be onsite and in compliance with
fire safety codes.
Music Event Details:
• Performances will feature acoustic and amplified sets with volume kept within local noise
ordinance limits.
• Genres will vary to highlight regional talent and accommodate broad audience
preferences.
• A sound technician will manage volume and timing to minimize disruption to
surrounding properties..
Safety & Compliance:
• Security staff will be present during each event.
• All events will conclude by 9:00 PM to comply with noise and occupancy regulations.
• Insurance coverage will be maintained throughout the season for liability protection.
Community Impact & Benefit: The event aims to create a space for community interaction,
provide economic opportunities for local artists, and enhance cultural appreciation. All events are
open to the public and will be marketed via local publications, social media, and flyers.
Page 27 of 103
Page 28 of 103
Page 29 of 103
Page 1
PLANNING COMMISSION
MINUTES
Wednesday, August 13, 2025, at 7:00 PM
Work Session, 5:00 PM, Council Chambers Conference Room, City Hall,
114 North Broad Street, Salem, Virginia 24153
Regular Session, 7:00 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session meeting of the Planning Commission of the City of Salem, Virginia,
was held in the Council Chambers Conference Room, City Hall, 114 North Broad
Street, at 5:00 p.m., on Wednesday, August 13, 2025, there being present the
following members of said Commission, to wit: Denise P. King, Reid Garst,
Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum,
with Chair King, presiding; together with Christopher Dorsey, City Manager and
Executive Secretary and, Robert Light, Assistant City Manager and Deputy
Executive Secretary, both ex officio members of said Commission, Charles E. Van
Allman Jr., Director of Community Development; Mary Ellen Wines, Planning &
Zoning Administrator, Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney;
and the following business was transacted:
Chair Denise King reported that this date, place, and time had been set in order for the
Commission to hold a work session. The work session meeting was called to order at
5:03 p.m.
2. New Business
A. "Comprehensive Plan 2045" for the City of Salem
B. Special exception permit for 1507-1511 Eddy Avenue
C. Amendment to Planning Commission By-laws for work session and regular
meeting times
D. Items on the September Agenda
1. “Comprehensive Plan 2045”
2. Chapter 78 Subdivisions code changes
3. Chapter 106 Zoning Ordinance code changes
Page 30 of 103
Page 2
4. Chapter 94 Nuisances code changes
3. Adjournment
Chair King adjourned at 6:55 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
held in the Council Chambers Conference Room, City Hall, 114 North Broad
Street, at 7:00 p.m., on Wednesday, August 13, 2025, there being present the
following members of said Commission, to wit: Denise P. King, Reid Garst,
Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum,
with Chair King, presiding; together with Christopher Dorsey, City Manager and
Executive Secretary and, Robert Light, Assistant City Manager and Deputy
Executive Secretary, both ex officio members of said Commission, Charles E. Van
Allman Jr., Director of Community Development; Mary Ellen Wines, Planning &
Zoning Administrator, Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney;
and the following business was transacted:
Chair Denise King called the August meeting of the City of Salem Planning Commission
to order at 7:01 p.m. Chair King reported that this date, place, and time had been set in
order for the Commission to hold a public meeting.
A. Pledge of Allegiance
B. Roll call
Mr. Routt - Here
Mr. Henrickson - Here
Mr. Beamer - Here
Mr. Garst - Here
Chair King – Here
2. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the July 16, 2025 regular
meeting.
Chair King stated that under the consent agenda, they have the minutes of the July 16,
2025 Commission meeting. There were corrections made in those minutes. She asked
the Commission to consider the acceptance of those minutes with the revisions. Mr.
Beamer moved to accept the minutes. Mr. Henrickson seconded the motion.
Page 31 of 103
Page 3
Chair King asked to have our first item on the agenda.
3. New Business
A. Special Exception Permit
Hold a public hearing to consider the request of Brill Holdings, LLC,
property owner, for the issuance of a special exception permit in
accordance with Sec. 106-314.2 (D) (5) of the Salem Zoning
Ordinance to allow non-residential outdoor uses such as restaurant
operations and live music events for the property located at 1507-
1511 Eddy Avenue (Tax Map #183-3-10).
Proper legal notice has been given and all adjoining property owners have been notified
of said hearing.
Chair King asked the applicant on this petition to come forward to give information on
their request. She asked that anyone who speaks to state their name and address for
the record.
Maggie Brill of 1511 Eddy Avenue, Salem, Virginia. She stated that she was the new
owner. She stated that the property would be a convenience store and deli like it was
before, i.e. corner store or grocery store. She would like to do occasional outdoor events
in the backyard but nothing violating the noise ordinance and, only occasionally in season,
maybe every other week. It would be acoustical music. She would also like to grill
outdoors for the purpose of serving inside. She would like to put a smoker out back under
a covered structure as per the Health Department and the fire code that she could bring
and serve pulled pork barbeque inside or outside along with burgers, hotdogs and that
type of thing.
Chair King asked if there were any questions for Ms. Brill.
Mr. Garst asked if she had actually talked to anyone in the neighborhood about her plans.
Ms. Brill stated that she had spoken with a bunch of her neighbors.
Mr. Garst asked what kind of feedback had she received.
Ms. Brill stated that she had received great feedback and, actually, everyone is extremely
excited about it reopening. The people right behind the property, his name is Larry, not
sure of his last name, are very supportive. She stated that any stage would be with the
back to their property. She reiterated that it would be all acoustic and she is not talking
about anything loud and nothing after dark.
Chair King asked if she was saying there would be no amplified music.
Ms. Brill stated it would be very low amplified if there is any.
Page 32 of 103
Page 4
Chair King stated that her concern would be for the neighbors and amplified music.
Ms. Brill agreed and stated that she would keep it within all ordinances and keep the
decibels where they are supposed to be within all local laws.
Chair King asked for verification that, if she had outdoor music, she would need to have
a certificate from the Police Department.
Mary Ellen Wines confirmed that she would need an Amplification Permit through the
Police Department for any amplified music.
Ms. Brill asked if that was for anything above and beyond acoustic and agreed to apply
for that if needed. She stated that she did not know if that would be needed. She is not
looking for anything crazy.
Chair King stated that they wanted her to be aware before someone called, the police
show up and ask to see her permit, and she not have one.
Ms. Brill stated that she would contact the Police Department.
Mr. Henrickson asked if this was her first venture of this nature.
Ms. Brill stated that she has always owned businesses. She grew up in a family-owned
restaurant and has been in the restaurant business her entire life. When her father
passed away, she owned and operated that restaurant for 7 years.
Mr. Henrickson asked where that was located.
Ms. Brill stated that it was outside of Lexington. It was a little small “mom and pop” out in
the country.
Mr. Garst asked for the name.
Ms. Brill stated it was called Mill Creek Café out in Goshen. Her father owned and
operated the business for 20 years. She operated it for 7 years after that, then sold it.
More recently, she had a food truck in Roanoke City for 6 years.
Mr. Henrickson asked what that was called.
Ms. Brill stated the name was Waken Bacon. She had it for 6 years. She ran the music
festival circuit a lot. It was booked out a year and a half in advance. Then 2020 hit and
all the bookings fell out and she sold the truck. Since then, she has been running
Pumpernickel Pickle’s catering business for the last few years. She did not own it but
was running it.
Mr. Henrickson asked if that was down on 8th Street.
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Page 5
Ms. Brill confirmed yes and stated that she had quit about a year ago. Now, she was
looking to do this. It would be her first convenience store. She was excited and thought
that it would do well.
Mr. Henrickson thanked her and stated that it was good information to have.
Chair King stated that the idea of having a convenience store that would become a hub
for a neighborhood was really a nice thing to do.
Ms. Brill stated that they wanted to put a deli inside. She knows the previous operator
was doing hand-scooped ice cream. They would serve ice cream but only out of the
freezer like grab and go pints and novelty items. On that side of the building, they were
going to put in a deli.
Chair King asked if they were also going to be serving alcoholic beverages.
Ms. Brill stated they are looking for an “off” permit. Beer and wine off premises out of the
store. When they do events, she would probably be looking for catering permits. If they
could do a little in the backyard just for that event.
Mr. Garst asked if she was talking about an event permit for alcohol.
Ms. Brill confirmed yes.
Chair King stated that she would need one to be able to do that.
Ms. Brill agreed yes, if they were going to serve on-site.
Chair King asked that, in her application, if she wanted to do this April through October
and was looking at every other Saturday with hours of 4:00 to 9:00 p.m.
Ms. Brill confirmed that it was for the events.
Chair King asked if the outdoor grill that she would be using to cook and serve food inside
would be year-round.
Ms. Brill confirmed yes.
Chair King asked if anyone else had questions.
Mr. Beamer asked when she specifically wanted to have music.
Ms. Brill stated only in season, Spring through Fall, every other weekend, probably
Saturday, she assumed from 4:00 to 9:00 p.m.
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Page 6
Chair King stated that, because this was a Special Exception Permit, they may place
conditions upon it. Obviously, their concern is for the neighborhood in general. Chair
King asked if 4:00 to 9:00 p.m. on Saturdays would meet her expectations and stated that
it should be okay with the community because Saturday night was usually considered the
night to be out.
Ms. Brill agreed and stated that it was only until 9:00 p.m. It would not be that late so
anyone going to bed early would hopefully not be bothered.
Mr. Routt asked if she would not need it for Friday night.
Ms. Brill stated that she did not think so and believed that she would have her hands full
enough and every other Saturday should be fine. She asked if she wanted to do it on
Fridays, she could just put in another special exception.
Chair King stated that she could have it amended.
Mr. Routt asked if they needed to talk about terms about the music. He also asked, since
she wanted to put a grill outside, would that be 7 days a week whenever the store is open.
Ms. Wines stated that she believed that the outdoor grilling cooking kitchen goes with the
convenience store and the deli so that may not be something that they would want to limit
within days. It would need to be specific if they wanted to place any conditions.
Mr. Routt asked if any conditions would be on the music only and not on the cooking.
Ms. Wines confirmed yes, on the events only.
Mr. Garst stated that the previous owner had several outdoor events without any Special
Exception Permit. It was mostly vendors coming in and Santa Claus, the Easter Bunny,
etc. He asked if that was legal or was it just sliding under the radar.
Ms. Wines stated that she imagined that it had slid under the radar. Usually, events that
happened on weekends, unfortunately, staff were not working so they were not aware of
those things when they happened.
Mr. Beamer asked if they were limiting the music or events because, if they have people
mingling around outside, was that an event.
Mr. Garst stated that would be part of the restaurant for outside dining.
Ms. Brill confirmed that there was seating outside for the customers to use. They could
buy food to eat inside and take it outside to eat.
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Page 7
Ms. Wines stated that it would be up to the Commission and what conditions they felt
would be appropriate. She stated that, if they did not want to put any conditions on the
outdoor kitchen, outdoor seating or outdoor eating, they could specify with the motion that
the conditions are on scheduled events or amplified music or both if that was what they
felt would be appropriate.
Mr. Beamer asked what the hours are going to be for the restaurant/deli or the store itself.
Ms. Brill stated the hours were going to be 6:00 a.m. to 10:00 p.m. Monday through
Thursday, 6:00 a.m. to 11:00 p.m. Friday and Saturday and closed on Sunday.
Mr. Beamer asked if she thought that there would be a parking problem when there was
a ball game at Ted Webber Field.
Ms. Brill asked if he meant with the ballfield directly behind her.
Mr. Beamer confirmed yes.
Ms. Brill asked if they had ball games on Saturdays.
Chair King confirmed yes and that it was a lit field which means that the games could go
into early evenings.
Ms. Brill asked if that was every Saturday.
Mr. Garst and Mr. Henrickson stated that it was seasonal. Mr. Garst noted that, in his
experience, there was ample parking in the neighborhood.
Ms. Brill confirmed that there was a lot of street parking around the establishment and
that was what she had been depending on. She had not thought about the ball games.
Chair King stated that, if it did become a community hub, the hope would be that people
would walk there as well.
Mr. Garst pointed out that her application stated 50 to 100 people. That is a lot of people.
Ms. Brill stated that her thought was if they were doing an event.
Chair King asked if there were any further questions. Hearing none, she opened the
public hearing on this matter at 7:14 p.m. She asked anyone present who would like to
speak on this application to come forward and give their name and address.
Tanna Alderman of 918 Central Avenue. She lives a couple of streets over from the Dilly
Dally property. She had spoken to neighbors within that vicinity and the outer perimeter.
Their concerns were the amplified playing of the music, the hours of music, the traffic
coming over there and where people were going to park and walk; maybe parking where
she lived and walking. They were concerned about the music and how this was going to
affect their neighborhood. As stated, she knows there is street parking, but this is a
Page 36 of 103
Page 8
neighborhood, and this is where they live. It is their home. Not all people have driveways
where they can park their cars. She asked if this was going to affect where they can park
at their homes. They are concerned about the events and asked if they were talking
about bands being brought in or was it going to be a karaoke type of thing. They have
concerns about how this was going to affect their neighborhood. They are an old
neighborhood; a proud neighborhood and they want to try to keep it peaceful and
enjoyable. They were not saying that they were against everything, but about how it was
going to affect the neighborhood. When you bring in more people, start out with this and
then this. The outer perimeter neighbors were concerned. To some people, 9:00 p.m.
was not late but when there was music setup with amplifiers or sound bars, that sound
would carry. She would like them to consider this. That was why she was speaking on
behalf of the neighborhood.
Mr. Garst asked her, based on what she had heard thus far, whether she was more or
less concerned than when she arrived.
Ms. Alderman stated that she was way concerned. As soon as she saw the zoning sign
put up, she knew that there were going to be some changes presented.
Mr. Garst asked, after hearing the applicant speak, if she felt any better or worse.
Ms. Alderman stated she did not think some of the questions were fully answered. She
thought that there was some extension by the applicant that they might do this or might
do that, but they could present this to the Commission. Ms. Alderman asked were they
going to have to keep coming back every time that something was not well received and
would there be writing and changing. It is their neighborhood. They are the ones that are
going to have to be listening to this music. She was not against any of it, just how it was
going to be presented. To their understanding, if it was a coffee shop or something of
that nature, that is indoors, but this is outdoors. This will affect their whole neighborhood,
not just within that vicinity.
Michelle Donohoe of 516 Front Avenue which is one block away from the property. She
stated that she was not one of the neighbors spoken to. She was very excited about
something like this. She thought that they needed a community hub that is outside of
Main Street. She thought that having a spot to gather with neighbors was important and
there was no better way to gather people than music. Outside of music, it was a great
spot to relax and get to know people. If the music was not going to be super loud, they
could have conversations. She did not think that parking was going to be an issue. The
neighborhood has so much parking around the streets. People park in front of her house
all the time. It was not an issue. She parks a couple spots over. She did not think noise
would be an issue either because they already have the Moyer sports complex. It had
noise all the time. It was lovely hearing people out and about using facilities in the
neighborhood. It would not be hard to manage with nice ambience. She thought this
would be such a delight to have.
Mr. Garst asked how far away she lived.
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Page 9
Mrs. Donohoe stated that she was on Commerce and Front, right on the corner one block
away.
Mr. Garst asked if any of the previous events that flew under the radar affected her with
parking, noise or anything.
Ms. Donohoe stated not once. When they had the Blue Ridge Marathon come through,
she did not even have an issue with that, and it came right by their area. That was a big
event for this area. There was ample parking on all the streets.
For the record, Chair King asked Ms. Wines if they had heard from anyone regarding this
item like phone calls or emails into Community Development.
Ms. Wines stated that there was no correspondence, just a couple of inquiries as to why
the sign was posted, but there were no comments or concerns.
Chair King asked if there was anyone else present who would like to speak. She closed
the public hearing at 7:20 p.m. and stated she would entertain a motion from the
Commission.
Mr. Garst made a motion that the Commission recommend approval of the Special
Exception Permit with conditions that any program would end at 9:00 p.m. and that any
outdoor events that include amplification would not occur more than once in a 7-day
period.
Mr. Henrickson seconded the motion.
Chair King asked for a roll call vote.
Mr. Routt - Aye
Mr. Henrickson - Aye
Mr. Beamer - Aye
Mr. Garst - Aye
Chair King - Aye
Chair King addressed Ms. Brill and stated that the Planning Commission is a
recommending and research body to City Council so they would be making a
recommendation of a 5-0 approval of her application. She would be notified once the
request was placed on the calendar for City Council. The City Council has the final word
on this request.
Chair King asked for the next item on the agenda.
B. Amendment to Planning Commission Bylaws
Consider amendment of Planning Commission By-laws to adjust the
regular meeting time.
Page 38 of 103
Page 10
Chair King stated that, at present, the Planning Commission meets at 7:00 p.m. City
Council meets at 6:30 p.m. The consideration was to change the Commission meeting
time to coincide with City Council so that they do not have to figure out which body they
are attending at which time. The recommendation that they need to consider was that
the Planning Commission meetings be moved from 7:00 p.m. to 6:30 p.m.
Mr. Beamer made a motion to go with the 6:30 p.m. meeting time change.
Mr. Henrickson seconded the motion.
Chair King asked for a roll call vote.
Mr. Routt - Aye
Mr. Henrickson - Aye
Mr. Beamer - Aye
Mr. Garst - Aye
Chair King – Aye
4. Adjournment
Chair King stated there was no additional business for the Planning Commission and the
meeting was adjourned at 7:23 p.m.
Page 39 of 103
Page 40 of 103
PAGE 8 • TH URSDAY, AUGUST 21, l0l8 • SALEM TIMES-REGISTER
Elderly
Carl'
ACL Elderty Care
Als,t-.cttldooiy._ 61,opiq, batlq, lglt ""-clori't R--.bll�upon ....... 540-1'82"6Se4
Apartmc-nts for Seniors
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f:NIIVIO,wheehlrlncuned prlorloo,tdlarh ... ltld .. ---lnddanl lo .........,.lobtpaldbyh ..,..,__ In lht --..,,,-� che,voa-boaft -. ........ be ................... edlUtladhmlllld.-of ........... "' -�-topeythe ....... lllolMyall�• fee of '470 00 for ........ of the ......... --. Addllonll ......... be _ ........ "'
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Fo, rnoro lnfonnalion Retint.0<g or�
Legals•
Craig County
I ,pr#i:?:tlCE OFSUBSTITUTE f TRUSTEE SALE 2'219 'Cra1gi''C,..k Road, New Ce•tle, VA24127 Byvi1ueollhe-ond authorily contained In. Deed ct Truo1 da1ed April 25, 2007 end reconled II April 30, 2007 In Book 162 P11ge 214 In lhe Clert<'a Office for lhe Craig Ccx.r,ty lllrglnia Circuit Court. Vwglnlo, •ec:urirll • loon which wn origlnllly $104,261.71. The appointed SUBSTITUTE TRUSTEE, Commonweallh Trustees, LLC wil clhlr for .. at public auction at the slope for lhe Cln:uit Court for Craig Ccx.r,ly loce1ed at 1 S2 Main S1reel, StJile 4 , NewC11tle, VA24 127. Seplembo<02,2025ot 12:00 PM inproYed reel PfOl)8rly,wilhen ebbreviltled legal detatption "'lhe folowlng -property, 1owit: .... lhcoe lotl Of pon:ell ct land 11'ua1ed In lhe New Collie dlltricl of Craig County, Vlflllnla, deacri>ed .. -.-
Being el of Lom 7, 8 and 9, ofBloc:l< 1◄.oftheOld Dominion aubdM&lon of Vrvno Mineral Springs Co,poration Map, which mopil,-dedlnh Cletlt'a Office cl the Cira.lft eo..t cl Craig Coumy, Vlrgnt, In DMd Book V. -◄69. To Map or Paroel 10 No .: <l&-,t,-1-1 4 -7 ANO aa mont fuly -In 1he •lore&aid Deed clTMl
TERMS OF SALE: The � wil bo &Old "AS IS " WITliOUT REPRESENTATION OR WAAAAHTY OF ANY KIND ANO SUBJECT TO ...-,.--. reservationl, easementa, 1\)11'1ofww,.andel- cl record taking priority CN« lhe Deed of Truot to be announced ot lhe-clule. Adepoal ct $20,000 or 1 0% cl lhe .... price, whichovef ii low,,-, wll be rwq<nd at lhe tinedaeie, lnthefonncl ce,1illed -. c:aahion chec:lt or money order by lhe pt.lCNII«. The -"' Ille pun:1-. price, wilh lntereal ot "'" rate ccntalned In Ille DMd ct Truot -!run the de• cl ...... ttlodalallidfurda --ed In lhe office cl the SUBSTTTIJTE TRUSTEE, will be due --(15)deyad ... In 1he -"'delaul byh.....-.1111-. ...... ..,,...ahllbe bfoiladendltPl'lladtoh ---"' .. and...,..._..T..-•• _,,._po.de .,_ ___ , �----
FOR INfORW.TION CONTACT ��,...._._,
� forh Secured =:: Weot HQl!wey,
=2011◄
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Legal�. C,ty of Salem
NOTICE OF PUBLIC HEARING Notice ii hereby "-.. all �ed-1he11he Councl of.,,. � ol Selem, •t ha regulw m-..i on Mondey Seplambe, •. 2025, ., 8.30· p.m , In Councl Chllmbero City Hal, '
11◄• N. Brood Slraol. In the City ot Selem, Vlflllnl■. w11 hold • public hearing, pursuant 10 Sections 15.2� •nd 15.2--2285 ct the Code of Virginia, .. amended, to coiwlder lhe folowlng requests rtllltive 10 the COOE OF THE CITY OF SALEM. VIRGINIA: 1. Con&lcMr request of BIii Holdings, LLC, p,operty owner, for the laauence "'••pecielexcoptlon If permk ln"ea:otdanc:I wtlh Sec. 10e-31-4.2 (0)(5) cl lheSalomZonlng 0MMnce '° a.low flOf'-, --MIChNrNtaurant --__, 11w, mualc ... ,.. for"'" PfOpe,1y -al 1507-1 51 1 Eddy A_,ue (Tax Mop 1183-3-10 ). CoplHoflllep,opooed piano. ordlnenc:N or -may ba axemlned In the Offica ct Corrmunily o...lopmon� 21 South 8nJffey Slreet, Selem, Virginia .. N. aald hearing, plrliN In lni-t•nd-hlve .. opportunity .. be heard relative to the said requea11. THE COUNCIL OF THE CITY OF SALEM, VIRGINIA BY: H. Robert Light Cief1<ofCounci
ADVERTISEMENT FOR SNOW REMOVAL EQUIPMENT SERVICES WITH OPERATOR SIGNUP
The Virginie Oepemww of Tranaportelion inYilN heavy oquip,ne,0-"'091 up for 1he '"""" "' -aqupmont wffh _...,,. for SNOW & ICE REMOVAL-In Salem R-..Ywhicll lncludea lht counllea cl R-e,-.tand CrtG � the-of 202S-2026. Price per hour 11\el lncule operaton, W, lirechelna,aupplieoand required lnturance. VDOT wil .-d d1.111p1Nd<a, pickupawilhplowa, moto<graderl. -. -.--. -.---and tam, -- .... equipment -be equipped lor nigh! -and belngood-condilion.., ....... -and dej>lndlble 2◄17 operation. vooTthe�toecceplablity °' � alze end condition for 1he blak.Contraciln� pricea�lht �"'"'" Ag,-,enlmeybe --and may be aliglbllto-• bonul peynw,tand•-gu--�forthe -
Cornclollrnuat-applclllotlonthe e1ac1n>nic M7B biddlrcl ... et tiai,.:1/plow◄vLvdolwginlL p.,,. ,-and� c;--.....tbe .....
L rq.,ls
Ctly of S,1lrlll
lnfll\llrg\'111 ePlocuren'tll'IPorlal(eVA) tnOldor•dot,uel,.-..., the Co1111•-_, ti .,,.... (hftpaJ/w■....,.._P �
�,...i,..iby 0--2, �� ...... for•,.,,,,,...., ...... Ft/A ........ forecldltlollOI ,--.. tncullr4 =�
O-tlonO -ba ....,i lo .. ....,,. RIIOlcMnC)i -8:00 NA to I 00 PM Mon,loji-Frllll'f, "'-: �7-6417,
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EEOIM Emptoyef
Lrq.ils •
Mnntqnmf'ry Co1111ly
ABC NOTICE
HERO INCORPORATED, trading M BISTRO, 108 N MAIN STREET, BLACKSBURG, VA 2AOeO
The eboYeeatlll>hhmlnt la epp1ytng to.,_ VIRGIN� ALCOHOUC BEVERAGE CONTROL (MC) AUTHORITY for • Rllail Reo-Applcetlon. �. 8-, Mtl<ed �Cona..-nedOn Ind Off P..,-lcanM to NII or me,wfec:ture elcohollc -...
AMIN MORCOS, OWNER
NOTE ot,jectio,,ak>the laauenc. of 1111a Ncenae mua, be IUbmitted ., "81::. no late< Ulen 30 days from lhe publiahlng dl1e cl lhe flrat cl tNo required ,__ lega l notioo1 Ot,jlclionaahouldbo regla-ot -.lbc.virglni&gov or 800-552-3200
Cellco Partnership
and lta controlled afflllatH doing buafn•••-Vertzon Wlrel••· (Venzon_>_ IOcolocelOconwnunicaidon6 anl«lnM ., • centoo11M helglrt "' &4-5 -on the rooftop of• 71-2-fooHel buldlng et lht --vldrlilyct530 WNhlngton S1rell SW, �. Montgomery Ccx.r,ty, VA 24061 . Pubic -regarding po!endal-fromlllil Olla on hi11oric p,opertlea may ba albnitled wilhln 30 days from lhe dl1e ct this publication to: Trileaf Corp, Ellie, 1.boone@1rileal.c:cm, 303 I...,,_,,., Circle, Sillla150. Hunt Velay. MO 21030, 4 1�53-7128 ext. 902.
LEGAL NOTICE OF
PUBLIC HEARING
OF THE TOWN OF CHRISTIANSBURG TOWN COUNCIL The Town cl Clvtatlenaburg Town Cooodl wl hold a Public IMrfng on Tuuday, Seplambe, 9, 2025 .• , 7:00 PM In the Councll Chembarl "'lht Chrt&tierwbur; Town Hal, 100E.MalnSbMI, Clvi&tianaburg. Vrglnlo 240 73. ThepurpoMoflhe plbllc heenng ii to,_ public commenm concemlng:
A.Code� ,-tbyTown of Chriatienaburg. Appbnt. to emend 1he Chriotienaburg Town Code, Chapter 42, Sec. 42-8 -Conditionel UM Ponnitl; Sec. 4241 Ughllng and -Off. S1reet Paritlng: Secs. 42 • 74(3� 42-99(3� 42-134(3). 4 2-1 81(3), 42-189(3), 42-224(3), 42-255(3)-Corner loll; Secs. 42-33, 42-611, 42-83, 42-128, 42-155, 42-183, 42-218, 42-249. 42· 281, ◄2-305, 42-226-Pemillad U.. ctthe Clvi&tllnllug Town Code. The rwqueol ii "' •lphot)elin parmftled .... and po,1<lng � toclwfyconwlolfroraga �.andtodarify -..,,_.maybe inpoaed oneCondllionllU.. Penni!.
A «Jpf of the epplcaliona, llleTown'aZoningMap ZoningOnlnm,and FIA!n Lend UN Map may bovlewedlnlht Plannlr4j OeparfflOf1t Office.
legals Lrgal� •
Mo11lgomery County Montgomery County
L!lgal�
Montgomery County
�"""°' t, wllh .,,, quaetlont o, I yo1I require .... oonabla ICOOmfflOdttiona
NOTICE Abandon,d watercraft Nodce la here"1 g� that the folowtng Wl!olcrall hM boon lbondoned for more hn eo de'fl on .,. property cl C hrle Hodge 1541 Dfw.lRd Blllc:bi..gva 24000 1171 otntron 77bul,r date ......, end "'-"Ill col-O< Wllh Va Id VA 2 4 e◄ DO °'Pllblior, for W01-trafl reglatra..........,,..bo rneda In ICCordanc:e with MCtlon 29 t -733 2 5 of the cod• "' Virginia ff this Wolan:raft It not tlllmed and rtmoved within 30 dlyl ol firlt pubbtion cl thla notice Pie-conlact the ¼!llnle o.i-m-01 cl W-tldlil,, R.._ With queatJona
NOTICE OF TRUSTEE'S SALE OF IMPROVED REAL ESTATE LOCATED AT: 3815Divine Drive Chrfatlansburg.' VA 24073 COUNTY OF MONTGOMERY Tax Map# 125-A-29 1 Parcel ID: 004043 IN EXECUTION OF A DEED OF TRUST IN THE ORIGINAL PRINCIPAL AMOUNT OF $1 00 000 00 DATED THE 2nd DAY OF• FEBRUARY 2023, RECORDED IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF MOHTGOMERYCOUNTY VIRGINIA.AS INSTRUMENT NO 20 230010119 DEFAULT HAVING OCCURRED IN THE PAYMENT OF THE NOTE SECURED THEREBY, ANO AT THE REQUEST Ol;i,"JliE HOlDER OF r,iE NOTE, .. �yr&·:r:���e. WILL OFFER FOR SALE AT PU8UC AUCTION AT TliE ENTRANCE OF THE CIRCUIT COURT COUNTY OF MONTGOMERY. lOCATED AT. 55 EAST WJN STREET. CHRISTIANSBURG, VA 24073, ON 5th DAY OF SEPTEMBER, 2025 AT 10 00 AM .. THE REAi. ESTATE WITH IMPROVEMENTS THEREON, LYING ANO BEING SITUATE IN THE RINER MAGISTERIAL DISTRICT OF THE COUNTY OF MONTGOMERY, STATE OF VIRGINIA ANO MORE PAATICULAAL Y DESCRIBED AS FOLLOWS·
Parcel 1. BEING •• of Loi No.9otTheMeadowlct Fairview Subdrvillon. H shown on • pla1 of survey enlftled, 'Plat cl Subdlvillon of lhe Meadowl of Fairview, Riner Megiltertal Oiltrict, Montgomery County, vwv1n1a·. which .. 111 p1a1 ii da1ed Apri 29, 1992. mode by Ralph 0. c-. Land Surveyor of Gay and l<eNff, lnco,porated, Chriallanaburg, Virginie, whicll111dpllltil,-ded In the Clerk's Offtce cl the Cln:uil Court of Monlgcmery County, Vwvlnla, In Pla1 Bocl< 23. P-418: ANO BEINGh..,,,. pr-1Y conwyed lo Thomn J. RIA!edge, Jr., e1 UX. by deed from Hash lnvea1men11, LLC., a Vlflllnle linfted Liability Company, da1ed Aug ... 21, 2003, '9COrded In the eforeuld Clert<'a Office u lna1nn1ffl No. 20030 1 5536.
Percel 2: BEING el thal certain 0 .355 acn, paroel from the orlginll Loi 10 , an thet c:erteln 0.373 ecn, pen:el from lhe original Loi 1 1, and II that certain 0.022 acrw pen:ol from lhe original Loi 12 ct The -ct FliMow, uid percela being added to lht original lat 9, k> become the Roviud lat 9 as shown on Ille 'Plat cl RNubdM&lon of Lois 9, 10 , 1 1 & 12. The -cl Felrviow,Rlne<M.-, Oillrtct,Mon�
Thomeo J R�. Jr , el UX. by deed l!om Hash 1,,..._,_ LLC • "'vlnle U'l-of1ed llabay comi-, � Merdl 2◄, 200◄,rtcordedln&,. olore&ald Clat1<'1 Offlce n in&lnlnentNo 200◄00la 1 3 Tax Mop No 127-121 Pa,oet 10 100042 Adcl.'Mt 3815 OMne Or!Yo, Ctwlallanaburv VA 24073
SALE Will BE MADE SUBJECT TO All EXISTING EASEMENTS ANO RESTRICTIVE COIIENAHTS "9 THE SAME MAY LAWfULL Y AFFECT THE REAi. ESTATE TERMS OF SALE. CERTIFIED FUNDS OR CASHIER'S CHECK. A BIDDER'S DEPOSIT OF TEN PERCENT (10%)0F THE SALES PRICE, WITtt FULL SETTtEMENT TO BE MADE W!TttlN FIFTEEN (15) DAYS FROM DATE OF SALE. ADOITlOIW. TERMS MAY BE ANNOUNCED AT THE TIME OF SALE. THIS NOTICE IS AN ATTEMPT TO COLLECT A OEBTANONf'f INFORMATION OBTAINED Will BE USED FOR THAT PURPOSE. PLACE OF SALE. FRONT OF THE MONTCOMERY COUNTY COURTHOUSE, LOCATED AT 55 EAST MAIN STREET, CHRISTIANSBURG, VA DATE OF SALE. SEPTEMBER 5, 2025 TIME OF SALE.10 00 AM Daniel O Hamrick. PC,
By: Daniel O Hamricll, �"' FOR INFORMATION CONTACT Daniel O Hamndl, ,lQln1 Daniel O Hamrick. P C , $ubltiMe TM ... 10◄ South Franklin street C�,VA24073(540) 382-0131
TRUSTEE'S SALE
OF 1035
CHESTNUT DRIVE,
CHRISTIANSBURG,
VA24073. In .xecutlon of • cef'tH'I 0-.d ofTrvatdeted FebNawy 5, 2020, In the o,1g1na1 principal """""" or $163,00000-..Slnlhe Clerk'a Of!a, Ckwit Court fo, Monlgomo<y Cooo1y, Vlrgfflg at Instrument No 2020000865 The under&lgned SubobMe TM1N wi1 ofle< for aale et public aue1lon ,n the fron1 cl the Cltt:"" Court � for Mon1gomery County. 55 Ea&tMmSnet. Chnatiansburg, Vwvin,a, or any S<JC/1 temporary alternotMt Cltt:"" Coort location dealgnaled by lht Judges cl lht Ctn:"" COIM1, on September 16, 2025, •• 11:00 AM, lht pr-1Y de&eribed In aald Deed of TMI, localed a11he abcMt eddre&a. end mon, particula,ty descnbed 11 folfows. All THAT CERTAIN LOT OR PAACEL OF LANO, LYING ANO BEING SITUATED IN THE SHAWSVILLE MAGISTERIAL OlSTRICT OF MOHTGOMERY COUNTY, VIRGINIA. ANO FURTHER DESCRIBED AS FOLLOWS: BEING All OF LOT FOURTEEN (1 4 ) ON A MAPOF CAAIG MOUNTAIN, SECTION ONE, PREPAAEO BY CLEMENTS ANO OAAPER, CLS, DATED JANUAAY 8, 1971, WHICH SAID MAP, ALONG WITH CERTIFICATE OF CAAIG MOUNTAIN. SECTION ONE SUBOMSION, APPEAAS OF RECORD IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURTOF MONTGOMERY COUNTY. VIRGINIA. IN PlAT BOOK 8, PAGE 77 ANO DEED BOOK311, PAGE 217. TERMS OF SALE: All CASH. A bldda(a depoai ct len percent (10%) cl the -price Of..,, percent (10%) oflhe original princ:ipel balance of lhe aulljec:I Deed clTNII, """"-•lower.ln1he fonn "'cash 0< ""'1illed llald& payable to lhe -Tru&lee...tba present 11 the tine"' lhe &ale.Thebalenc:ect1he pt#Chase price wil be due wilhin -(15) days ct &alo, othefwi&e Purcim«'I depooitmaybebfelledto T..-. Tmeilof1>e --=e.lfhuloillll -for.,,, - the Purcha&er 8' lhe &ale shall Colny, Vlflllnla", whicll &lid Pill ii dated February 17. 200◄, mado by Ralph o. C-ta. Land St.rwyor, balnliledtoaratumctthe depooit paid. The� clO.,and-. 1.-porated.
'°'"'"°"'ct,,_T,._..1
-""""""� .. ,r,Jc,ri'tdlo
p<Kd!Ne,.,1�: r,tllollllfor,,_.,. -�--,...,,,.. ..,,,,., r .,,,_., lo ...� ..... andthlPulCIIMMrl'lfbe gt,eftthl°"'°"lo ........ .,. conrect "_.. � Tltlt•• _......,,,rrom,dtlil
oollador ��be =:,no;_,..,,-..� 111o1aOIA>flCllocorhffllllon. Wtalifl,taT,.,.W. EqlMyTNI-.UC, 1100,-CflolllRold, Sulla 240, RJclwnOnd, VA23221. For mor,, tnfor,nlllon c,oruct fNNi lH OIOUP,
LLC, llflOffllYO for Equ!IY T...-,LLC, 11003 Ex.....U.. BMI, SUie 10 1, Rod,vlla, MO 20852, 301-891-&555, wet>a••· '1fY't' lw/lHM,G!ilD• V A-371185-1,
TRUSTEE'S SALE
OF 5320 BRUSH
CREEK ROAD,
RINER, VA 24149 In exocu11on of• celllln Deed of TM! dated Qctobar 17, 1995, In the originll p,tnc1p11 amount of $70 4 02. 11 ,wc:orded In 1he
Clal1<'• omc.. Cltt:uft Court fo, MonlQOmllY County, vwvlnla, In Book 193 et Page 117 M Instr-' No 008659 The unde<aigned &,boliMo TNI ... wl olfa,
for aale •• pUbllc auction In
the front of lht Cllt:IMI COi.ft buftding for Mon1gomllY county. 55 E .. 1 Main S1reel. clviltiansbulll, vtr·••ia, or eny such
� eltemltive CR<Jit Cou,t locltlion dNigneled by tt,e Judges of the Cltt:UII Court. on Seplembe< 22, 2025, at 11'15AM, the p,operty dNcribed In aald DMd of TNI� localed at the ebOYe addtesl, end rnora partjcl,larly dN<ribed a1 follows: All THAT CERTAIN TRACT OR PAACEL OF v.ND LOCATED IN TliE RINER IMQ1S1'E\IAL OISTRICT OF MONTGOMERY COUNTY, VIRGINIA. AND FURTliER BEING ALL Of LOT NO TlilRTEEN (13) AS SHOWN ON THAT PLAT OF SUBOMSION ENmLED. "BRUSH CREEK PLANTATION, RINER MAGISTERIAL DISTRICT, MONTGOMERY COUNTY, VIRGINIA", WHICH SAID MAP HAVING BEEN PREPAAEO BY JENNINGS I BOLT. LS . DATED MAACH 1 , 1995 ANO BEING OESIGNA TEO AS JOB 1626, ANO WHICH PLAT OF SUBOMSION IS OF RECORD IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF MONTGOMERY COUNTY, VIRGINIA. IN PLAT BOOK 16, PAGE 295, SLIDE NUMBER 650, REFERENCE TO WHICH SAID MAP IS HEREBY EXPRESSLY MADE ANO WHICH IS INCORPORATED HEREIN ANO MADE A PAAT HEREOF, TOGETHER WITH ANO INCLUOlNG A PERMANENT, NONEXCLUSIVE RIGHT-OFWAY ANO EASEMENT FOR INGRESS, EGRESS ANO FOR ANY LAWFUL PURPOSE FROM VIRGINIA STATE SECONOAAY ROVTE NO. 617 (BRUSH CREEK ROAD) THROUGH, 0\/eR, ALONG ANO ACROSS THE REMAINING LANDS OF BRUSH CREEK PIANTATION SUBOMSION ANO LOTS NOS. TEN (101 ELEVEN (11)ANO TWELVE(12)TO THE HEREIN DESCRIBED ANO CONVEYED REAL ESTATE AS SHOWN ON THEABOVEREFERENCEO PlAT OF SUBOMSION PREPARED BY JENNINGS l BOI. T, LS., DATED MAACH 1. 1995. TERMS OF SALE: All CASH. A biddef'a depoait of len pen:enl (10%) of the &ale price or ten pe,tent (1 0%) ct the original princ:ipel balllnce of the aubjocl Deed ct Trust,
�J2.QT ADVERTISEr.,ENT
FOR SNOW
REMOVAL
EQUIPMENT
SERVICES WITH
OPERATOR
SIGNUP
The vwv1n1a oepe,tmem ct Trenoportation invUea helVY
equipment OWMI'., &lgn up for lht rental of their equpmen1 with opemora for SNOW & ICE REMOVALpupooetln Chriallottsburg ResidenCY which lncludoa lhe COIJfflioa of Floyd, GIN, �.endPuteold during lht winter of 2025-2026 Price per hour 1h11 Include operator&, fuel, tire win•. auppliea and ,-quired inau<anco VOOT w'iA need dump trucks, plck-wffhplow&, -�--. dozera, track loaderl, --___,. and f1nn tractors AM eq<lll>lne"11ha!be equipped for nlgh1 wotlt and be In good mechanical condrtion to ensure a safe and dependable 2◄17 operabOn VOOT reserves lht nghl to detelfflll\O ecceptabiity of equipment size and condttJon for lht -. Conlr.icior& subm,a,ng priceo meeting U.e requnmenm cl lht AQ'""1enlmaybe conncted with and may bo eligible lo ,-,ve • bonua peynw,I and a '""'"11lm guaranteed paymen1 for the season
Conlractora must aubmrt their IPl)ltcalion on lhe electronte M78 bidding li1e al httpa://plow4v1 Ydot.vi<ginia. ,P,. 1J MW end returning Contractor& must bo active lnlheVwvtnia eProcu<amenl Portal (o VA) In order .. do bu&ineu with lhe Commonwealth cl Virginia (tiai,.://ova.vwglnll .p)
Applicetlon&,-;,edby 7:00 PM on Thur&day OctDbe, 2. 2025 may be ellgiblo for • bonus � Seo 1ho EVA posting for·Information, inckJdlng � �--
Queolionl con be chcied to Ille Clv!stlensburg Residency from 8:00 NI, 1o 5:00 PM Mondey-Friday. Phone: -1-7201 Emal: S■lomOiltrictSnowOYdol vi rglnia.goY
EEOIM Employer
For Sale
By Owner
�";"'� Houae for sale by 11n11 ,,.,._ to u,e Owner --Tna'"8 must bo 815 Nor1, Drive t,_ ,' prelOf1I al ... tine "'""' llladcabllg Va Ille. The balllnce of 1he Brick �room 2 beth' pwchaae pricewil bo due , __ ....... wilhln-(15)"-ct -... -,.,room,··· -,• Oelached 2 car garage, I -• -Pl.lthHe(a Cal 540-4 ◄0-822II ti I • '•• depoait may be forfoiied to �ft • l I • Truotee. Tme ii ct the or ........ l8-0◄7l ' � l
100E.Mlin51rNI, �.VA24073 Chriltiorsburll, V.-glnla, designated Job No. 1 150.4 ,
may,. prtMdad by lhe tarma ct the Truotee'a Memcnnduncl Foredooln Sate, be entitled to • $50 ...-, IN from h Sil-Truotee, butahall lwwnofwtlwrec:oine egelnat lhe Mortgagor, lhe �orthe
.....,.._ lfthelllail·� lletalsonZlowand' ,. ' -Ctaigsbt ' " ' •lldeforonyreason, the 1 -______ ..;_P!Rha«et lht-lhal bo entitled to. -"'1he dopoa,it paid. The""""-'
) ' � -offloa holn of 1:00 a.m. -5:00 p.m. Monday through Friday. �Rolla-. Pflrri'G Ondor, II (540) 382-lt21. c 1120orby .......
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Page 42 of 103
Item #: 6.C.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Authorization of Officials for Membership in the PJM
Interconnection L.L.C.
Consider the adoption of Resolution 1511 authorizing
officials for the City of Salem for membership in PJM
Interconnection L.L.C.
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem is applying for membership to PJM Interconnection, L.L.C. This
membership will be part of the City’s new contract to purchase electric power on the
open market beginning June 1, 2026. These membership appointments are a
requirement of the application process to become a member of PJM. Each role allows
the individual to handle specific tasks with PJM. The Officer is allowed to sign
agreements, submit official documentation, and provide information to PJM as
required. They are positions with executive decision-making authority. The
Authorized Representatives communicate with PJM, submit operations/financial data,
sign non-contractual documents, and ensure compliance with PJM requirements. Our
consultant, GDS & Associates, has requested to add Ashley Wentworth as an
Authorized Representative to assist the City with all aspects of
application/membership process. The Maintenance Manager submits contact
changes, requests membership updates, manages CAM (Company Account
Manager) roles, password resets, and annual recertifications. Ashley Wentworth has
requested to be added as a Maintenance Manager as well.
FISCAL IMPACT:
This membership will allow the City to move forward with the new electric power
purchase contract beginning June 1, 2026
STAFF RECOMMENDATION:
Staff recommends that Council approve the attached Resolution 1511 as part of the
membership application with PJM Interconnection, L.L.C.
Page 43 of 103
ATTACHMENTS:
1. Item 6C 9-08-25 Resolution 1511 - PJM Interconnection LLC membership
Page 44 of 103
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, SEPTEMBER 8, 2025:
John Saunders -
Page 45 of 103
Item #: 6.D.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Performance Agreement Amendment - Salem Body
Shop, LLC
Consider approval of the amended performance agreement
related to Salem Body Shop, LLC.
SUBMITTED BY: Tommy Miller, Director of Economic Development
SUMMARY OF INFORMATION:
The owners of the property at 10 W. Main Street (Tax Map #122-6-8) have entered
into a private agreement to sell the property to new ownership. To transfer the
property to new ownership, the current owners need to reflect a change of ownership
in the LLC and include a couple of modifications to the existing performance
agreement with the City of Salem.
The performance agreement was originally executed in June of 2017 and amended in
February of 2019. The developers, now current owners, agreed to purchase the
former West Salem Body Shop and convert the property into short-term rental units,
as well as build out two restaurants. The new amended agreement reduces the
requirement from two restaurants to one while also making the definition of the
developer more generic.
The result is that the same LLC under different ownership will own the building.
The City's Economic Development Authority has approved the amended agreement
as required prior to Council consideration.
The City Attorney has reviewed the amended performance agreement and approved
the document as to form.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Page 46 of 103
Staff recommends Council authorize the City Manager to finalize and execute approval
of the amended performance agreement related to the Salem Body Shop, LLC.
ATTACHMENTS:
1. Item 6D 9-08-25 Second Amendment to Performance Agreement
2. Item 6D 9-08 25 Combined Salem Body First Amendment and Original PA
Page 47 of 103
SECOND AMENDMENT TO PERFORMANCE AGREEMENT
This Second Amendment to Performance Agreement (the “Second Amendment”) is made
and entered into as of this ____ day of August, 2025, by and among by and among City of Salem,
Virginia, a municipal corporation organized and existing under the laws of the Commonwealth of
Virginia (the “City”); Economic Development Authority of the City of Salem, Virginia, an
Economic Development Authority organized and existing under the laws of the Commonwealth
of Virginia (the “Authority”); and Salem Body Shop, LLC, a Virginia limited liability company
(the “Company”).
WHEREAS, the City, the Company, and the Authority entered into that certain
Performance Agreement dated June 1, 2017 (the “Original Performance Agreement”), a copy of
which is attached hereto as Exhibit A and incorporated herein by reference;
WHEREAS, the parties amended the Original Performance Agreement by that certain
Amendment to Performance Agreement dated February 5, 2019 (the “First Amendment, together
with the Original Performance Agreement, the “Performance Agreement”), a copy of which is
attached hereto as Exhibit B and incorporated herein by reference;
WHEREAS, the parties wish to amend certain provisions of the First Amendment.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1. The first sentence of Section 1.3(iii) of the Amendment to Performance Agreement
is hereby deleted and replaced with the following: “Such rebates shall be paid to the Developer
only for those years in which one or more restaurants on the Property generate minimum gross
receipts of five hundred thousand dollars annually (for any and every 12-month period) for a
maximum of up to five additional years.”
2. The second sentence of Section 11 of the Performance Agreement is hereby deleted
and replaced with the following: “A change in the membership or ownership of developer shall
not constitute an assignment provided that controlling equity interest in the company continues to
be held by an entity or entities or person or persons approved by the City.”
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment as of
the date first above written.
Page 48 of 103
CITY OF SALEM, VIRGINIA
SALEM BODY SHOP, LLC
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA
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Item #: 6.E.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Appropriation of Funds
Request to amend the School Operating Fund budget as
approved by the School Board on August 12, 2025.
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Operating Fund budget was amended for fiscal year 2024-2025 by the
School Board at their meeting on August 12, 2025. The Board amended the
Operating Fund budget to move $200,000 between State categories but does not
increase the budget in total. The attached memo details the appropriation changes.
FISCAL IMPACT:
Appropriation changes of $200,000 between State categories to be made to the School
Operating Fund. The School Operating Fund budget is not increased in total.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes
totaling $200,000 between State categories in the School Operating Fund. Budget
changes do not increase the School Operating Fund budget in total.
ATTACHMENTS:
1. Year End State Category Budget Adj FY 25 08122025 Narrative
2. Budget Adjustments Year End State Category 08052025 for FY 25 Attachment A
3. Budget Adjustments Year End State Category 08052025 for FY 25 Attachment B
Page 94 of 103
H:\Board Reports\Year End State Category Budget Adj FY 25 08122025 Narrative.doc
Salem City Schools
FY 2025 Budget by State Category Adjustments
August 12, 2025
Summary of Issue:
Presented for your consideration are amendments to the 2024-25 School
Operating Fund budget. Amendments are required for a variety of reasons.
When the Board adopts the budget, it is based on known facts and assumptions
made throughout the budget process. Over time, these assumptions change;
demands may be made by parents and/or students, state mandates previously
unknown may come in to play, additional revenue may be received by the school
division through donation or grant, student enrollment may change, and even the
Board itself may place additional requirements on school finances. Any State
category that spends above its appropriated budget must be reconciled and a ny
revenue increases to the budget requires Board and Council approval before
funds can be utilized.
The School Operating Fund remains in a positive financial position. A summary
by State category listing of all general ledger accounts (attachment A) and
corresponding amendments needed (attachment B) are attached. Amendments
to the 2024-25 budget total $200,000 but with a net effect of $0.00 on the total
budget, as budget is being moved from one State ca tegory to another to balance
the budget by category.
Expenditure budgets in the School Operating Fund are changed by the same
$200,000 in the Transportation and Instruction cost centers. Transportation
software purchases were over budget as a whole and funds were moved from
various accounts under Central Instruction that had an excess at year-end.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
The budget adjustments in Attachment A will have no impact on the budget total,
but will change (increase/decrease) the budget in the Transportation and
Instruction cost centers by the overall amount of $ 200,000.
Recommended Action:
Move approval of the budget amendments in the School Operating Fund as
presented and recommend that City Council approve the same.
Page 95 of 103
Salem City Schools
Summary of Expenditure Budget/Actuals By State Category
FY 2025 Clean-Up as of 08/05/2025
Attachment A
2025 Amended Budget 2025 Actual Amount Difference Adjustment Needed Budget After Adjustment Difference
61000 Instruction $47,050,643.00 $46,041,735.52 $1,008,907.48 ($200,000.00)$46,850,643.00 $808,907.48
62000 Admin, Attend, Health $4,182,499.00 $4,120,783.85 $61,715.15 $4,182,499.00 $61,715.15
63000 Pupil Transportation $2,631,863.00 $2,766,755.01 ($134,892.01)$200,000.00 $2,831,863.00 $65,107.99
64000 Operations & Maintenance $4,880,109.00 $4,845,261.73 $34,847.27 $4,880,109.00 $34,847.27
65000 Food Services $2,802,717.00 $2,288,273.02 $514,443.98 $2,802,717.00 $514,443.98
67000 Debt Service & Fund Transfers $1,986,474.00 $1,887,776.52 $98,697.48 $1,986,474.00 $98,697.48
68000 Technology $2,738,747.00 $2,480,729.57 $258,017.43 $2,738,747.00 $258,017.43
$66,273,052.00 $64,431,315.22 $1,841,736.78 $0.00 $66,273,052.00 $1,841,736.78
$66,273,052.00 $64,431,315.22 $1,841,736.78
$0.00
Page 96 of 103
Journal Entry to Finance
FY 2025 Final Budget by State Category Adjustments
Adjustment Needed
Revenue:
Amended
Budget YTD Transactions
Budget - YTD
Transactions Budget Increase Budget Decrease Final Budget
Expenditures:
30-110-61-10-3-110-73295 $160,000.00 $84,211.44 $75,788.56 ($75,788.00)$84,212.00
30-110-61-10-2-110-76130 $190,102.00 $148,479.72 $41,622.28 ($7,318.00)$182,784.00
30-110-61-10-7-170-71120 $45,000.00 $6,762.75 $38,237.25 ($38,237.00)$6,763.00
30-110-61-31-3-110-71120 $105,789.00 $73,147.64 $32,641.36 ($32,641.00)$105,789.00
30-110-61-10-2-115-73205 $61,085.00 $32,393.08 $28,691.92 ($28,691.00)$61,085.00
30-110-61-10-3-110-73050 $95,873.00 $70,572.00 $25,301.00 ($17,325.00)$95,873.00
30-130-63-63-9-320-71171 $38,000.00 $97,822.27 ($59,822.27)$59,822.00 $38,000.00
30-130-63-63-9-320-71665 $0.00 $46,176.83 ($46,176.83)$46,177.00 $0.00
30-130-63-63-9-340-73180 $1,000.00 $43,105.98 ($42,105.98)$42,106.00 $1,000.00
30-130-63-63-9-350-78030 $379,630.00 $418,621.00 ($38,991.00)$38,991.00 $418,621.00
30-130-63-63-9-310-71150 $124,388.00 $144,292.01 ($19,904.01)$12,904.00 $137,292.00
$1,200,867.00 $1,165,585 $35,282 $200,000 ($200,000)$1,131,419
Net Totals $200,000.00 ($200,000.00)
$0.00 $0.00
Drivers Education Services
School Buses and Other Vehicles
Compensation-Bus Drivers-Field Trips
Bonus Payments To Teachers
Repair/Maint - Other Contracted
Compensation-Clerical
Tuition VWCC
Textbooks
Compensation - Instructional Salaries
Compensation - Instructional Salaries
Software Licensing Fees
Page 97 of 103
Item #: 6.F.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Strategic Reallocation of Fire and EMS Capital
Apparatus and Equipment Funds.
Consider authorizing the reallocation of approved funding for
Fire and EMS Department capital apparatus and equipment.
Audit-Finance Committee
SUBMITTED BY: Stephen G. Simon, Fire Chief
SUMMARY OF INFORMATION:
Funding for a new ladder truck was approved in the FY2025 budget year and was
carried over to FY2026 to purchase. However, after assuming the role of the Fire
Chief, a detailed review of the fire and EMS fleet for the department was conducted to
evaluate all current and future fleet needs to include Fire Engines, Ladder Truck,
Ambulances, Staff/Support Vehicles, Swiftwater boats and Deployment Trailers. The
review determined that the current deployment model of utilizing a ladder truck as a
primary fire engine has placed excessive wear on the apparatus which is not a
sustainable deployment model. The review also revealed the lack of adequate
reserve fire engines, depleted front-line ambulances and the primary Swiftwater
rescue boat approaching its end-of-life cycle to effectively meets the needs of the City
in the future.
The funding already appropriated for a new ladder truck could be utilized to bolster the
entire City fleet of fire engines, ambulances and the current ladder truck through a
comprehensive strategic fleet plan. The new fleet plan would refurbish the current
ladder truck while also changing the deployment model to co-staffing a fire engine and
ladder truck which was the City’s normal practice for 20 years prior to the current
ladder truck in 2016. Two new fire engines would be purchased which in-turn would
improve our reserve fleet. A new ambulance, and swift water boat/trailer would also
be purchased with the existing funds. The ambulance is already approved in the
FY2026 budget with a portion to be funded by a Rescue Squad Assistance Fund
grant. However, staff has learned that the grant award methodology is changing and
will not be available to offset ambulance costs. Staff will be redirecting the grant
request for assistance in purchasing a portion of the cardiac monitors currently listed
Page 98 of 103
for FY2027 in the City’s Capital Improvement Plan (CIP). This fleet plan also removes
an estimated $1.9 million from future (CIP) requests that can be utilized for other
purposes.
A summary of the reallocation request is attached.
FISCAL IMPACT:
The current approved Fire-EMS Department budget for apparatus and equipment is
$2,730,000. Based on a deployment model change on how the ladder truck is utilized
daily, savings can be produced which will both allow for significant improvements to
existing apparatus and eliminate future year purchases currently programmed in the
FY2026 CIP.
STAFF RECOMMENDATION:
Staff recommends approval of the reallocation of $2,400,000 in funding in the Capital
Reserve Fund for the purchase of one ladder truck and authorization to purchase two
fire engines, one ambulance, a vehicle for the training captain and a portion of the
purchase price for the swift water boat and trailer. Staff also recommends the
reallocation and authorization of capital funded in the Fire Department operating budget
to cover the cost of refurbishing the current ladder truck and to pay for the remaining
purchase price for the swift water boat and trailer.
ATTACHMENTS:
1. Item 6F 9-08-25 Fire and EMS Summary of Reallocation Request
Page 99 of 103
Summary of Strategic Reallocation of Fire and EMS Capital Apparatus and Equipment Funds
Reallocation of $2,400,000 Approved from Capital Reserve for Ladder Truck in FY2025
Item(s)Cost Comments
Two Fire Engines $1,900,000.00 Addresses existing needs and eliminates FY2029 CIP replacement of $1,300,000
Ambulance $400,000.00 Currently approved for FY26. $150,000 budgeted from RSAF grant funds not available
Training Captain Vehicle $80,000.00 Currently approved for FY26 from the General Fund
Portion of Swift Water Boat and Trailer $20,000.00 Total cost of $50,000. Eliminates FY27 CIP replacement of $100,000
$2,400,000.00
Reallocation of $330,000 Approved from the General Fund for an Ambulance and Vehicle Replacement in FY2026
Item(s)Cost Comments
Existing Ladder Truck Refurbishment $300,000.00 Addresses existing needs and eliminates FY2029 CIP replacement of $1,300,000
Portion of Swift Water Boat and Trailer $30,000.00 Total cost of $50,000. Eliminates FY27 CIP replacement of $100,000
$330,000.00
Estimated Currently Programmed Future CIP Deferrals
Item(s)Cost Comments
Fire Engine $1,300,000.00 Eliminates FY2029 replacement
Ambulance $400,000.00 Eliminates FY2028 replacement
Portion of Swift Water Boat and Trailer $100,000.00 Eliminates FY2027 replacement
Cardiac Monitors $100,000.00 Apply for RSAF grant funding which would reduce FY2028 needs
Page 100 of 103
Item #: 6.G.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Appropriation of Funds
Request to appropriate Downtown Improvement Reserve in
the Capital Projects Fund. Audit - Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
Local funding of $52,740 was included in the General Fund fiscal year 2025 operating
budget for the Downtown Plan. Per directive of the City Manager, these funds were
transferred to the Capital Projects Fund to become part of the Downtown
Improvements Reserve to fund future Downtown improvement projects. Funding
needs to be appropriated in the Capital Projects Fund.
FISCAL IMPACT:
The Downtown Improvement Reserve creates a reserve of local funds that allows us to
continue the work on the Downtown Revitalization Project.
STAFF RECOMMENDATION:
Staff recommends appropriating $52,740 to the Transfer from General Fund revenue
account 20-012-0200-49905 and to the Downtown Improvements Reserve expenditure
account 20-012-0205-54807.
ATTACHMENTS:
None
Page 101 of 103
Item #: 6.H.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Appropriation of Funds
Request to appropriate funding from the Virginia Fire
Programs Fund and reappropriate Fire Donation revenue.
Audit - Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
Each year, the City receives funding from the Virginia Fire Programs Fund, which
must be spent in accordance with state guidelines. When the budget was adopted for
fiscal year 2026, an estimate of Fire Program funding was included. The City will be
receiving $12,860 more than budgeted, which needs to be appropriated.
The Fire Department receives donations for Fire and EMS on an ongoing basis.
Donation funds totaling $15,972 have accumulated and need to be appropriated.
Funding of $12,829 will be used to purchase personal protective equipment for
firefighters and $3,143 will be used to purchase medical equipment and supplies.
FISCAL IMPACT:
The additional $28,832 will allow us to purchase needed personal protective equipment
and other eligible expenditures that are not included in the current budget.
STAFF RECOMMENDATION:
Staff recommends appropriating $15,972 from fund balance to Fire Donations account,
10-032-3210-55832, for the purposes stated above. In addition, the budget for the Fire
Programs State Grant Revenue account, 10-032-0100-48325 and Fire Programs State
Grant Expenditure account, 10-032-3210-55819 need to be increased by $12,860.
ATTACHMENTS:
None
Page 102 of 103
Item #: 6.I.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 8, 2025
AGENDA ITEM: Appropriation of Funds
Request to reappropriate funding for the Civic Center
Planning Consultant. Audit - Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
In a previous fiscal year, funding of $150,000 was budgeted for a Civic Center
Planning Consultant. The City has completed interviews and is ready to proceed with
negotiations with a vendor. Funding needs to be reappropriated from Civic Center net
position.
FISCAL IMPACT:
Re-appropriated funds will be used to cover the cost of consulting services.
STAFF RECOMMENDATION:
Staff recommends increasing the budget in the Appropriated from Net Position account,
53-053-0040-44796, by $150,000 and increasing the budget in the Other Professional
Services account, 53-053-0041-53199, by $150,000.
ATTACHMENTS:
None
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