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Home My WebLink About3/25/2013 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION March 25, 2013 A work session of the Council of the City of Salem, Virginia, was held in the City Council’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on March 25, 2013, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Diane Hyatt, Interim Director of Finance; Mary Ellen Wines, Deputy Zoning Administrator; and Krystal M. Farmer, Deputy Clerk of Council; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding the Extra-territorial Arrest Agreement;; and WHEREAS, a discussion was held regarding the Sign Ordinance; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:26 p.m. Mayor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING March 25, 2013 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on March 25, 2013, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Economic Development; Stephen M. Yost, City Attorney; Diane Hyatt, Interim Director of Finance; and Mike Stevens, Communications Director; and the following business was transacted: The March 11, 2013, work session and regular meeting minutes were approved as written. The report by the Interim Director of Finance of the City’s financial status for an eight-month period ending February 28, 2013, was received and ordered filed. Mayor Foley requested that Council consider adopting Resolution 1224 establishing the allocation percentage for personal property tax relief; and WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed Resolution 1224 setting the allocation percentage for personal property tax relief for the 2013 tax year; in December 2005, the City adopted an ordinance enacting the Personal Property Tax Relief Act; the City uses the PPTRA Allocation Model developed by the state to calculate the effective reimbursement rate; the rate computed using the model for 2013 is 62.68%; the Committee recommends adoption of Resolution 1224 setting this rate; and WHEREAS, Mayor Foley questioned if the percentage rate has been decreasing to where individuals are paying more; and WHEREAS, the Interim Director of Finance stated that it has been calculated every year since 2005; last year the percentage was 63.8; she noted that it has been as low as 59.75% and has come back up; it is based upon the total tax filings for that year; ITEM 1 RESOLUTION 1224 ADOPTED ESTABLISHING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF 2 ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, Resolution 1224 establishing the allocation percentage for personal property tax relief was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider an ordinance on second reading amending Chapter 82, Article I, Section 82-5(d) pertaining to personal property tax and motor vehicle decals and Chapter 86, Article IX, Sections 86 -416 through 86-419 and 86-421 through 86-432 pertaining to License Tax for Motor Vehicles and Carriers; ordinance passed on first reading at the March 11, 2013, meeting; ON A MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance amending Chapter 82, Article I, Section 82-5(d) pertaining to personal property tax and motor vehicle decals and Chapter 86, Article IX, Sections 86 -416 through 86-419 and 86- 421 through 86-432 pertaining to License Tax for Motor Vehicles and Carriers was hereby adopted – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider appointments to fill vacancies on various boards and commissions; ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Joseph E. Yates and Judith Hagadorn were hereby reappointed to the Economic Development Authority for four-year terms, said terms will expire March 9, 2017; and David G. Brittain was hereby reappointed to the Real Estate Tax Relief Review Board for a three-year term, said term will expire February 14, 2016 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. ON A MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, David E. Derr was recommended to be reappointed to the Board of Zoning Appeals for a five-year term, said term will expire March 30, 2018 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. ITEM 2 ORDINANCE ADOPTED AMENDING CHAPTER 82, ARTICLE I, SECTION 82-5(D) PERTAINING TO PERSONAL PROPERTY TAX AND MOTOR VEHICLE DECALS AND CHAPTER 86, ARTICLE IX, SECTIONS 86-416 THROUGH 86-419 AND 86-421 THROUGH 86-432 PERTAINING TO LICENSE TAX FOR MOTOR VEHICLES AND CARRIERS ITEM 3 JOSEPH E. YATES AND JUDITH HAGADORN REAPPOINTED TO ECONOMIC DEVELOPMENT AUTHORITY; DAVID E. DERR RECOMMENDED TO BE REAPPOINTED TO BOARD OF ZONING APPEALS; DAVID G. BRITTAIN REAPPOINTED TO REAL ESTATE TAX RELIEF REVIEW BOARD 3 There being no further business to come before the Council, the same on motion adjourned at 7:37 p.m.