HomeMy WebLinkAbout1/9/2023 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, January 9, 2023, 5:30 PM
O rganizational S p ec ial Meeting 5:30 P.M. C ouncil C hambers C o nferenc e R o om, C ity Hall, 114 North Broad S treet, S alem,
Virginia 24153
R egular S ession to be held immediately fo llowing the O rganizational S pec ial Meeting. C o uncil C hambers, 114 North Bro ad
S treet, S alem, Virginia 24153
ORGAN I ZAT I O N AL ME E T I NG
1.Organizational Session
A.Organizational Session
1. Elect City Manager as Acting C hairman
2. Acting C hairman reports that Byron Randolph Foley was re-elected to Council for a four-
year term commencing J anuary 1, 2023.
Acting C hairman reports that H. Hunter Holliday was elected to Council for a four-year
term commencing J anuary 1, 2023.
3. T he Honorable J . Christopher C lemens administers Oaths of Office to Byron Randolph
Foley and H. Hunter Holliday.
4. Acting C hairman reports the next order of business is the election of Mayor and Vice-
Mayor for two-year terms.
5. Nominations taken and election held for Mayor for two-year term.
6. T he Honorable J . Christopher C lemens administers Oath of Office for Mayor.
7. Mayor assumes duties as Chairman.
8. Nominations taken and election held for Vice-Mayor for two-year term.
9. T he Honorable J . Christopher C lemens administers Oath of Office for Vice-Mayor.
10. A member of Electoral Board for the City of Salem will be present to present Certificates
of Election to Byron Randolph Foley and H. Hunter Holliday.
2.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
A.Recognition of K atherin Elam
Recognition of Katherin Elam for her impact and accomplishments as President of J unior
Achievement of Southwest Virginia, member of the Salem Electoral Board, and selfless
service to our community.
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a
public hearing component at the same meeting.
B.Minutes
C onsider acceptance of the December 12, 2022, Work Session and Regular Meeting minutes.
C .F inancial Report
C onsider acceptance of the Statement of Revenues and Expenses for the five months ending
November 30, 2022.
5.Old Business
6.New Business
A.Amendment to the Zoning Ordinance
Hold public hearing and conduct first reading to consider the request of Friendship Salem
Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map # 128-1-5), and Friendship Salem Terrace, LLC , property owner of
1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the properties from RMF
Residential Multifamily District, with conditions to HBD Highway Business District, with
conditions. (Advertised in the December 22, 2022, issue of the Salem Times-Register)
(C ontinued until the February 15, 2023, Planning C ommission meeting.) Staff recommends
C ouncil continue the public hearing and first reading to the February 27, 2023, C ouncil
meeting.
B.I -81 Southbound Widening Between Exit 137 and 128
C onsider adoption of Resolution 1444 in support of the Transportation Planning Organization's
SMA RT SC ALE application to the C ommonwealth Transportation Board for funding
improvements for Interstate 81 Southbound widening between Exit 137 and Exit 128.
7.Adjournment
Item #4B
Date: 1/09/2023
City Council Meeting
MINUTES
Monday, December 12, 2022, 6:30 PM
Work Session 6.:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on December 12, 2022, at 6:04 p.m., there being present the following
members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III,
Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones, and
John Saunders; with Renée Ferris Turk, Mayor, presiding; together with James E.
Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of
Council; Rosemarie B. Jordan, Director of Finance; Tammy Todd, Assistant
Director of Finance; Crystal Williams, Assistant to the City Manager; Laura Lea
Harris, Deputy Clerk of Council; and John Aldridge, CPA/Partner, Brown
Edwards; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2. New Business
A. Discussion Items
Overview of Annual Comprehensive Financial Report - Brown Edwards - John
Aldridge
WHEREAS, John Aldridge, with Brown Edwards stated that he had met with the Audit-Finance Committee on Wednesday, December 7 and went over the Comprehensive Annual Financial Report in detail. The state requires that the audit be presented in a public meeting and approved before being certified and filed with the state prior to December 15. The City of Salem received a clean report. He noted that this report includes the Salem City Schools and the Economic Development Authority. Some discussion was held about the optimum level of fund balance to hold in Reserves. Ms. Jordan noted that Finance and the City Manager are working on a draft of a policy for Reserve funds. It is hoped that this will be finalized during the first quarter of 2023. Mr. Aldridge shared specific data on revenue and expenses in various departments. Discussion was held and questions were asked by Council and responded to; and
3. Adjournment
WHEREAS, there being no further business, Mayor Turk adjourned the meeting at
6:27 p.m.
Item #4B
Date: 1/09/2023
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order
at 6:32 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph
Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor,
presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant
City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance;
Chuck Van Allman, Director of Community Development; Mike Stevens, Director
of Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
Mayor Turk welcomed from the Salem Police Department Senior Police
Officer Rachel Frith and asked that she introduce the two new
probationary officers that were present with her this evening. Officer Frith
introduced Officer Young and Officer Klock. Mayor Turk expressed
appreciation to them for coming on board to serve the citizens of Salem,
for their hard work, and their commitment to protect and serve the people
of the City of Salem in the hardest of times. She excused them as they
were on duty.
Council thanked them for their service.
A. Recognition of Brian Hoffman
Recognition of Brian Hoffman for his constant contributions to the City of
Salem and his award-winning coverage of sports at all levels.
Mayor Turk requested that Brian Hoffman come forward and she noted that Brian
Hoffman graduated from Roanoke College in 1974 and joined the Salem Times-
Register staff. He "soon became the preeminent sports editor of local weekly
newspapers in the Commonwealth." She recognized many ways in which Mr.
Hoffman had contributed to sports at all levels over the years in the Salem area.
Mayor Turk noted that Mr. Hoffman was a charter member of the Salem-Roanoke
Baseball Hall of Fame Board of Directors and was inducted into the Hall in 2004
for his "many contributions to diamond activities at all levels." She also noted his
time spent "highlighting the efforts of non-profits throughout the Salem area." In
2023, Mr. Hoffman will celebrate 50 years with the Salem Times-Register. Mayor
Turk noted that you could always count on Brian to make sure that he was reporting
all of the great things that were going on in Salem.
Item #4B
Date: 1/09/2023
Mayor Turk presented a Salem Salutes Award to Mr. Hoffman and Mike Stevens
took a picture of him with Council. He was also presented with a Philadelphia
Eagle from Salem Parks and Recreation, chain crews, clock people, and
all of the people that have worked games with Brian over the years.
Mr. Hoffman expressed that he felt very lucky to have found Salem as he did not
know a single person in the State of Virginia prior to attending Roanoke College.
He came back a couple of months after graduation and has never wanted to leave as
he considers Salem a very special place. He noted numerous examples of covering
those on Council and City Staff and families in sports over the years. He said that
he felt very blessed, and that Salem is a great place to raise a family and to live.
He expressed appreciation for the gifts.
Councilmembers expressed appreciation to Mr. Hoffman and several of them
mentioned various memories they had of Mr. Hoffman.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component at the same meeting.
John Breen, 142 Bogey Lane, was the only citizen to speak before Council this
evening. He expressed that he felt the "Finding the Balance" proposed regulations
as presented to Council at the last Work Session in November addressing
potential changes to City Code in the areas of signage, tires, and storage were too
vague. He listed specific questions that he felt should be specifically addressed in
a Code change and requested that Council consider his concerns and publicly
announce a decision by March 31, 2023.
B. Minutes
Consider acceptance of the November 28, 2022, Work Session and Regular
Meeting minutes.
The minutes were accepted as written.
5. Old Business
A. Amendment to City Code - Chapter 82
Consider the adoption of ordinance on second reading to amend Chapter 82,
Article I, Section 82-5 (a) Returns 1-3 pertaining to payment of tangible
personal property taxes and motor vehicle license fee; proration of personal
property tax generally. (Approved on first reading at the November 28, 2022,
Council meeting).
Item #4B
Date: 1/09/2023
Mayor Turk noted that the purpose of this amendment is to align City Code with
the verbiage of State Code.
Randy Foley motioned to adopt on second reading an ordinance to amend Chapter
82, Article I, Section 82-5 (a) Returns 1-3 pertaining to payment of tangible personal
property taxes and motor vehicle license fee; proration of personal property tax
generally. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
6. New Business
A. Appropriation of Funds
Hold a public hearing on amending the fiscal year 2022-2023 budget to
appropriate American Rescue Plan Act (ARPA) funding. Audit - Finance
Committee
Mayor Turk opened the public hearing.
No one came forward to speak.
Mayor Turk closed the public hearing.
Mr. Wallace noted that this is a housekeeping item. When the City received
American Rescue Plan Act (ARPA) funding, the way that the funds could be spent
was contingent on how much was associated with revenue loss. As time has
progressed and the financials were reviewed, it was determined that 100 percent of
ARPA funding could be qualified for a revenue loss category. This is a
housekeeping item to take care of that adjustment.
James Wallace motioned to appropriate American Rescue Plan Act funding of
$9,666,491 in the General Fund and making other budget adjustments as detailed in
the reports provided with the agenda package. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
B. Annual Comprehensive Financial Report
Presentation of the Annual Comprehensive Financial Report for the year ended
June 30, 2022. Audit - Finance Committee
Item #4B
Date: 1/09/2023
John Aldridge, Brown Edwards, stated that he had met in detail with the Audit-
Finance Committee and had also gone over details of the Audit report with Council
in Work Session prior to this meeting. It is required by State Code that the Audit
results for the year ending June 30, 2022, be presented in a public meeting. Mr.
Aldridge reported that an unmodified or clean opinion was issued which indicated
there were no issues with the audit. He indicated that this report included the City
of Salem, the EDA, and the Salem School System. He noted that there was one
finding at the back of the report this year related to Federal money that has been
discussed and resolved. They do not feel that it is an issue going forward. The
City was in compliance with all State filing requirements. Mr. Aldridge expressed
what a fantastic job City Staff in the Finance Department has done. He stated that
the report was what he would term a very clean audit.
Mr. Wallace noted the efforts of past Councils. He shared that the City went from
about two-weeks reserves in the City's budget in 2012 to almost nine-months
reserves currently. He expressed that the City is fortunate to have so much
capital to work with due to the efforts of those that served previously.
Mr. Jones expressed appreciation to the Commissioner of Revenue, Treasurer,
Director of Finance, and Assistant Director of Finance. He stated that all of these
roles combined contribute to this progress.
Randy Foley motioned to accept the Annual Comprehensive Financial Report as
presented. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
C. Appropriation of Funds
Consider request to appropriate funds from the Library of Virginia. Audit -
Finance Committee
James Wallace motioned to appropriate $23,687 to the Library Grants In Aid State
revenue account and increase the budget for the Books and Subscriptions – State
account by $23,687 to reflect state aid received in excess of the current budgeted
amount. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 1/09/2023
D. Appropriation of Funds
Consider request to amend the School Grant Fund and School Cafeteria Fund
budgets as approved by the School Board on November 8, 2022. Audit -
Finance Committee
James Wallace motioned to approve the School Board’s appropriation changes of
$17,402 and $66,374 to the School Grant Fund and School Cafeteria Fund,
respectively, as amended at their November 8, 2022 meeting. John Saunders
seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
E. Appropriation of Funds
Consider request to amend the School Grants Fund budget. Audit - Finance
Committee
Mr. Wallace noted that this is a housekeeping item to clean up an error
in the spreadsheet provided by the Schools.
James Wallace motioned to approve the School Board’s appropriation changes of
$137,463 to the School Grants Fund, as amended due to an increase to the amount
that was previously approved by Council on November 14th. John Saunders
seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
F. Layman - Apperson Fill Site
Consider setting bond for erosion and sediment control and landscaping for
Layman - Apperson Fill Site. Audit - Finance Committee
Mr. Wallace clarified that this pertains to a strip of land on the east side of the
property that will be cleared off for future use.
James Wallace motioned motion to approve bonding in the amount of $21,507.00
for erosion and sediment control and landscaping for Layman-Apperson Fill Site
located at 2157 & 2181 Apperson Drive with a time for completion set at 12 months
as recommended by staff. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 1/09/2023
G. 2023 Legislative Package
Consider adoption of Resolution 1442 adopting a Legislative Program for the
2023 session of the Virginia General Assembly and petitioning the General
Assembly to favorably consider the issues and topics addressed herein.
Mr. Taliaferro noted that based on the conversation in the previous Work Session,
staff had put together a draft for Council to consider or change. The staff report
lists some of the items that were modified from previous years as well as a list of
additions based on feedback received from City Council. Council had expressed
interest in removing some of the items from previous years and those were listed in
the staff report as well.
Mayor Turk noted that these are points they would like to get to the legislators so
that they know what Council would like for them to support when they come into
session again in January.
William Jones motioned to adopt Resolution #1442 adopting a Legislative Program
for the 2023 session of the Virginia General Assembly and petitioning the General
Assembly to favorably consider the issues and topics addressed herein. Randy
Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
H. Electoral Precincts
Consider the adoption of Resolution 1443 authorizing the City Attorney of
Salem to take the necessary steps to obtain a “Certificate of No Objection” to a
waiver of the requirement for polling places to be within one mile of the nearest
boundary as set forth in VA Code §24.2-310 (A) from the Office of the
Attorney General of Virginia such that the City may then request a waiver from
the Department of Elections pursuant to VA Code §24.2-310 (G) to move the
polling places for the West Salem and Beverly Heights precincts to the Salem
Civic Center.
Mr. Guynn noted that the Code of Virginia requires polling places to be within one
mile of the boundary of the electoral precinct. The Electoral Board has been unable
to find a location that fits within the statute in these two precincts. There is a
process for a waiver to allow the City to move these two polling locations. All of
the other polling places for the City are at the Salem Civic Center. The Electoral
Board has recommended that we move West Salem and Beverly Heights there as
well. We are required to get a Certificate of No Objection from the Attorney
General either before or after. Mr. Guynn recommends that it is wise to do this first
and then go through and then go through the State Election Office.
Randy Foley motioned to adopt Resolution #1443 authorizing the City Attorney of
Salem to take the necessary steps to obtain a “Certificate of No Objection” to a
Item #4B
Date: 1/09/2023
waiver of the requirement for polling places to be within one mile of the nearest
boundary as set forth in VA Code §24.2-310 (A) from the Office of the Attorney
General of Virginia such that the City may then request a waiver from the
Department of Elections pursuant to VA Code §24.2-310 (G) to move the polling
places for the West Salem and Beverly Heights precincts to the Salem Civic Center.
William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
I. Boards and Commissions
Consider appointments to various boards and commissions.
Randy Foley motioned to appoint Dr. Heath Rickmond for a four-year term ending
December 1, 2026 to the Social Services Advisory Board. John Saunders seconded
the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
7. Adjournment
Mayor Turk noted that this was the last Council meeting for the year. She
expressed appreciation to the citizens for their attendance and wished them well in
the New Year and blessings over the holidays. She thanked Council for always
being there and working so hard and staff for preparing information for them
throughout the year.
There being no further business, the meeting was adjourned at 7:01 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 5,495,805$ -$ 0%-$ -$
General Property Taxes 44,905,191 12,299,246 27%11,725,985 573,261
Other Local Taxes 25,542,300 6,309,038 25%6,296,877 12,161
Permits and Licenses 342,740 149,979 44%202,019 (52,040)
Fines and Forfeitures 76,000 46,861 62%25,406 21,455
Revenue from Use of Money and Property 698,440 928,756 133%304,704 624,052
Charges for Services 3,479,253 1,294,856 37%1,227,187 67,669
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50%1,580,000 -
Payment in Lieu of Taxes from Water Fund 114,929 64,726 56%76,934 (12,208)
Miscellaneous Revenue 343,720 304,818 89%114,172 190,645
Non-Categorical Aid 3,673,007 415,396 11%414,392 1,004
Shared Expenses 1,558,777 482,619 31%476,288 6,331
Categorical Aid 9,048,190 2,000,453 22%1,826,641 173,811
Non-Revenue Receipts 3,180 3,180 0%60,222 (57,042)
Transfer From Other Funds 16,283,509 9,588,202 59%- 9,588,202
Total Revenues 114,725,041 35,468,129 31%24,330,828 11,137,302
Expenditures:
General Government 9,402,491 3,941,210 42%3,131,945 809,265
Judicial Administration 2,657,812 1,050,785 40%1,026,838 23,947
Public Safety 20,648,728 8,543,908 41%7,921,410 622,498
Public Works 13,437,505 3,691,930 27%3,997,866 (305,936)
Health and Welfare 6,257,745 1,734,140 28%1,750,519 (16,379)
Education 24,390,382 11,866,406 49%11,908,062 (41,656)
Parks, Recreation and Cultural 7,082,756 2,860,926 40%2,329,851 531,075
Community Development 4,029,700 2,449,482 61%1,269,880 1,179,602
Non-Departmental 24,664,823 11,765,765 48%2,042,317 9,723,448
Contingency 804,099 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 114,725,041 47,904,552 42%35,378,688 12,525,864
Revenues Over/(Under) Expenditures -$ (12,436,423)$ (11,047,860)$ (1,388,562)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Five Months Ending November 30, 2022
Item #4C
Date: 1/09/2023
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending November 30, 2022
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$
American Rescue Plan Act Funding-NEU 26,250,208 4,677,779 - 4,677,779 21,572,429 4,673,779
ARPA - VA Tourism Recovery Program 70,000 35,000 - 35,000 35,000 35,000
ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 -
Total Revenues 31,240,131 9,627,202 - 9,627,202 21,612,929 9,623,202
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 27,495 - 27,495 42,505 27,495
Sports Marketing Incentrive Program 5,500 - - - 5,500 -
Transfer to Water & Sewer Capital Fund 13,575,000 - - - 13,575,000 -
Transfer to General Fund 16,283,509 9,588,202 - 9,588,202 6,695,307 9,588,202
Contingency 1,302,122 - - - 1,302,122 -
Total Expenditures 31,240,131$ 9,619,697$ -$ 9,619,697$ 21,620,434$ 9,615,697
Fund Balance, November 30, 2022 7,505$
City of Salem, Virginia
Debt Outstanding
For Period Ending November 30, 2022
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 11/30/2022
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - - 581,080
2019 Public Improvement Bonds 4,475,000 - - 4,475,000
2020 Public Improvement Bonds 2,160,000 - - 2,160,000
2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136
2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (480,295) 30,166,728
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - - 23,695,000
Total School Debt Outstanding 33,581,943 - (1,436,955) 32,144,988
Total Debt Outstanding 64,228,966$ -$ (1,917,250)$ 62,311,716$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending November 30, 2022
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 9,809,930$ 1,046,109$ -$ 1,046,109$ 8,763,821$ 267,623$
State Grants 8,660,363 1,001,822 - 1,001,822 7,658,541 42,950
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 83,658 298,760 - 298,760 (215,102) 215,105
Transfer From General Fund 15,876,771 13,751,140 - 13,751,140 2,125,631 9,838,202
Total Revenues 78,149,789 59,816,896 - 59,816,896 18,332,893 10,363,878
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761
Colorado St Bridge Replacement 6,450,000 680,530 229,921 910,451 5,539,549 25,229
Apperson Drive Bridge Replacement 3,364,939 671,529 92,305 763,834 2,601,105 188,939
Street Department Equipment 2020 1,229,852 1,216,909 8,818 1,225,727 4,125 15,772
Jury Room Expansion - 4,271 - 4,271 (4,271) 4,271
Hanging Rock Battlefield Phase 2 1,420,310 351,322 857,600 1,208,922 211,388 189,313
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 120,051 74,913 194,964 909,436 14,588
Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645
Kiwanis Roof/Infrastructure Renovations 417,788 24,313 320,125 344,438 73,350 7,504
Moyer Sports Complex Renovation 27,602,491 2,646,254 20,711,198 23,357,452 4,245,039 1,778,194
Mason Creek Greenway Phase 3 2,610,681 140,178 330,065 470,243 2,140,438 81,082
Flood Mitigation 141,740 - - - 141,740 -
Downtown Impr - E Main St/Union St 2,504,140 349,476 2,010,183 2,359,659 144,481 227,396
Downtown Impr - E Main St/Market St 3,629,869 121,581 86,580 208,161 3,421,708 10,847
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 40,350 - - - 40,350 -
Transfer to Schools-2020 Bonds 27,000,000 25,104,906 - 25,104,906 1,895,094 1,997,259
Total Expenditures 78,149,789$ 31,759,485$ 24,752,317$ 56,511,802$ 21,637,987$ 4,567,800
Fund Balance, November 30, 2022 28,057,411$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 17,865,269$ 43%17,413,203$ 452,066$
Other Electric Revenue 691,000 155,258 22%153,980 1,278
Reserve for Encumbrances 989,705 - 0%- -
Total Operating Revenues 43,432,273 18,020,527 41%17,567,183 453,344
.
Operating Expenses
Other Power Generation - Operation 90,000 54,834 61%17,767 37,067
Other Power Generation - Maintenance 54,979 6,562 12%14,021 (7,459)
Purchased Power 21,422,165 10,008,040 47%8,493,666 1,514,374
Transmission - Operation 8,513,752 3,773,475 44%3,174,487 598,988
Transmission - Maintenance 24,490 8,400 34%1,304 7,096
Distribution - Operations 1,036,663 421,715 41%399,651 22,064
Distribution - Maintenance 1,279,783 641,715 50%447,227 194,488
Customer Service 616,227 253,783 41%223,818 29,965
Administration & General - Operation 2,853,467 568,849 20%391,659 177,190
Administration & General - Maintenance 239,539 89,107 37%61,448 27,659
Depreciation - 584,940 0%562,611 22,329
Capital 3,512,122 453,291 13%3,342,364 (2,889,073)
Contingency 629,086 - 0%- -
Total Operating Expenses 40,272,273 16,864,711 42%17,130,023 (265,312)
Income (loss) Before Transfers 3,160,000 1,155,816 437,160 718,656
Transfers (Payment in Lieu of Taxes)(3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ (424,184)$ (1,142,840)$ 718,656$ Income (loss)-$ (848,368)$ (2,285,680)$ 1,437,312$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Five Months Ending November 30, 2022
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 3,099,921$ 42%3,228,902$ (128,981)$
Other Revenue 336,930 140,421 42%163,687 (23,266)
Water Federal Grants Revenue - 800 0%- 800
Reserve for Encumbrances 2,922,825 - 0%- -
Total Operating Revenues 10,659,755 3,241,142 30%3,392,589 (151,447)
.
Operating Expenses
Salaries of Personnel 904,254 398,942 44%356,441 42,501
Fringe Benefits 426,105 170,541 40%147,196 23,345
Contractual Services 728,778 231,113 32%194,899 36,214
Printing and Binding 2,500 - 0%- -
Advertising 1,000 - 0%698 (698)
Utilities 421,200 163,646 39%160,624 3,022
Communications 5,800 2,299 40%1,786 513
Insurance 32,250 7,679 24%10,638 (2,959)
Travel and Training 9,800 2,114 22%2,109 5
Miscellaneous 63,106 41,899 66%38,880 3,019
Materials and Supplies 235,390 80,245 34%70,536 9,709
Depreciation - 356,210 0%356,380 (170)
Capital 953,931 551,529 58%169,812 381,717
Contingency 177,481 - 0%- -
Total Production Expenses 3,961,595 2,006,217 51%1,509,999 496,218
Salaries of Personnel 708,001 218,439 31%213,332 5,107
Fringe Benefits 350,902 96,450 27%92,904 3,546
Contractual Services 825,424 332,009 40%264,749 67,260
Communications 4,950 2,479 50%1,466 1,013
Insurance 24,500 - 0%- -
Lease/Rent of Equipment 2,000 679 34%759 (80)
Travel and Training 8,300 2,223 27%2,000 223
Miscellaneous 28,106 12,083 43%10,211 1,872
Miscellaneous Credits (240,000) (128,650) 54%(102,109) (26,541)
Materials and Supplies 97,819 50,458 52%42,335 8,123
Depreciation - 45,325 0%43,315 2,010
Capital 3,302,209 980,145 30%90,612 889,533
Interest Obligations 1,471,020 99,362 7%116,820 (17,458)
Total Distribution Expenses 6,583,231 1,711,002 26%776,394 934,608
Income (loss) Before Transfers 114,929 (476,077)1,106,196 (1,582,273)
Transfers (Payment in Lieu of taxes)(114,929)(64,726) 56%(76,934) 12,208
Income (loss)-$ (540,803)$ 1,029,262$ (1,570,065)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Five Months Ending November 30, 2022
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 2,889,440$ 41%2,945,157$ (55,717)$
Other Revenue 158,688 79,969 50%63,292 16,677
Reserve for Encumbrances 913,062 - 0%- -
Total Operating Revenues 8,068,750 2,969,409 37%3,008,449 (39,040)
.
Operating Expenses
Salaries of Personnel 807,657 308,302 38%274,334 33,968
Fringe Benefits 390,329 135,673 35%114,643 21,030
Contractual Services 3,880,796 1,000,898 26%1,001,130 (232)
Printing and Binding 1,500 - 0%127 (127)
Advertising 1,500 - 0%1,474 (1,474)
Utilities 4,500 1,340 30%1,234 106
Communications 14,700 8,588 58%5,290 3,298
Insurance 18,500 - 0%- -
Lease/Rent of Equipment 3,000 679 23%759 (80)
Travel and Training 12,000 4,371 36%3,340 1,031
Miscellaneous 40,106 15,874 40%14,150 1,724
Miscellaneous Credits (325,000) (82,374) 25%(63,824) (18,550)
Materials and Supplies 76,234 20,417 27%11,237 9,180
Depreciation - 571,320 0%570,218 1,102
Capital 1,070,388 70,049 7%197,336 (127,287)
Interest Obligations 1,594,370 17,200 1%19,299 (2,099)
Bond Costs - - 0%2,261 (2,261)
Contingency 478,170 - 0%- -
Total Operating Expenses 8,068,750 2,072,337 26%2,153,008 (80,671)
Income (loss) before Transfers - 897,072 855,441 41,631
Income (loss)-$ 897,072$ 855,441$ 41,631$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Five Months Ending November 30, 2022
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 192,415$ 56%131,491$ 60,924$
Box office shows 1,153,000 961,963 83%359,517 602,446
Catering and concessions 141,000 67,589 48%55,019 12,570
Merchandise and commissions 155,500 91,607 59%63,382 28,225
Static advertising 60,000 11,750 20%22,542 (10,792)
Miscellaneous income 16,000 5,648 35%5,839 (191)
Interest Income - 122 0%- 122
Salem Fair 598,000 537,970 90%532,019 5,951
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 2,803,968 1,869,064 67%2,438,351 (569,287)
Operating Expenses
Salaries of personnel 1,266,277 572,589 45%473,496 99,093
Fringe benefits 519,588 182,672 35%153,533 29,139
Maintenance and contractual services 230,468 85,080 37%75,998 9,082
Printing and binding 500 1,000 200%116 884
Advertising 21,500 10,534 49%8,697 1,837
Utilities 290,000 136,565 47%135,748 817
Communications 13,900 5,653 41%5,023 630
Insurance 28,000 - 0%- -
Leases and Rentals 3,200 - 0%- -
Travel and training 6,300 5,360 85%1,567 3,793
Miscellaneous 87,203 38,295 44%33,806 4,489
Show expense 1,040,000 750,457 72%333,901 416,556
Fair expense 508,534 558,692 110%515,735 42,957
Materials and supplies 31,366 12,076 39%5,452 6,624
Capital 366,300 21,535 6%1,867 19,668
Depreciation - 114,572 0%121,042 (6,470)
Total Operating Expenses 4,413,136 2,495,080 57%1,865,981 629,099
Income (loss) Before Transfers (1,609,168)(626,016) 572,370 (1,198,386)
Transfers 1,609,168 670,487 42%691,320 (20,833)
Income (loss)-$ 44,471$ 1,263,690$ (1,219,219)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Five Months Ending November 30, 2022
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 317,609$ 72%219,631$ 97,978$
Concessions 116,927 42,946 37%39,961 2,985
Moyer Concessions - - 0%42,119 (42,119)
Salem High Concessions 7,200 468 7%879 (411)
Total Operating Revenues 564,523 361,023 64%302,590 58,433
.
Operating Expenses:
Salaries of personnel 269,656 98,570 37%90,191 8,379
Fringe benefits 112,296 25,743 23%26,587 (844)
Contractual services 5,719 6,220 109%2,865 3,355
Printing and binding 300 - 0%149 (149)
Laundry and Cleaning 2,500 - 0%3,436 (3,436)
Communications 300 65 22%63 2
Insurance 1,800 - 0%- -
Miscellaneous 115,577 86,421 75%54,616 31,805
Materials and supplies 139,165 116,862 84%70,546 46,316
Depreciation - 1,826 0%1,826 -
Total Catering Expenses 647,313 335,707 52%250,279 85,428
Salaries of Personnel 27,675 11,236 41%16,306 (5,070)
Fringe Benefits 6,731 2,264 34%3,202 (938)
Contractual services - 3,160 0%- 3,160
Miscellaneous 33,750 16,019 47%13,727 2,292
Materials and Supplies 24,700 11,538 47%9,642 1,896
Total Concessions Expenses 92,856 44,217 48%42,877 1,340
Salaries of Personnel - - 0%15,943 (15,943)
Fringe Benefits - - 0%3,093 (3,093)
Contractual services - - 0%1,042 (1,042)
Miscellaneous - - 0%6,386 (6,386)
Materials and Supplies - - 0%10,314 (10,314)
Total Moyer Expenses - - 0%36,778 (36,778)
Salaries of Personnel 2,927 - 0%901 (901)
Fringe Benefits 519 - 0%108 (108)
Materials and Supplies 1,880 - 0%538 (538)
Total Salem High Expenses 5,326 - 0%1,547 (1,547)
Income (loss) Before Transfers (180,972)(18,901)(28,891)9,990
Transfers 180,972 - 0%- -
Income (loss)-$ (18,901)$ (28,891)$ 9,990$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Five Months Ending November 30, 2022
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 1,790,578 32% 1,701,269 89,309
Premiums Paid - School 4,687,000 1,513,279 32% 1,457,080 56,199
Premiums Paid - Retirees 798,000 297,186 37% 348,356 (51,170)
Dental Premiums Paid 602,550 195,935 33% 197,123 (1,188)
Interest Earnings 23,000 3,507 15% 5,871 (2,364)
Miscellaneous 5,000.00 - 0% 5,346 (5,346)
Total Year to Date Revenues 11,678,050 3,800,485 33% 3,715,045 85,440
Expenses
Health Claims 10,505,991 3,049,358 29% 3,108,531 (59,173)
Dental Claims 602,550 164,800 27% 167,805 (3,005)
Employee Health Clinic 469,311 101,810 22% 128,481 (26,671)
Consulting Services 95,348 28,313 30% 31,438 (3,125)
Miscellaneous 4,850 4,069 84% 3,817 252
Total Year to Date Expenses 11,678,050 3,348,350 29% 3,440,072 (91,722)
Ending Net Position -$ 6,488,366$ 6,497,003$ (8,637)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Four Months Ending October 31, 2022
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending November 30, 2022
Schedule N
FV as a
Cash Value Net Change Fair Value % of
11/30/2022 in Fair Value 11/30/2022 Portfolio
Demand & Time Deposits
Concentration Account 149,791,383$ -$ 149,791,383$ 87.3%
Payroll Account 10,173 - 10,173 0.0%
Revenue Recovery Account 10,382 - 10,382 0.0%
Utility Billing Account 27,471 - 27,471 0.0%
Box Office Account 1,226,154 - 1,226,154 0.7%
Held as Fiscal Agent of:
Cardinal Academy 944,093 - 944,093 0.6%
Court Community Corrections 1,546,492 - 1,546,492 0.9%
Held on Behalf of:
Economic Development Authority 505,916 - 505,916 0.3%
Total Demand & Time Deposits 154,062,064 - 154,062,064 89.8%
Investments
Local Government Investment Pool (LGIP) 17,112 - 17,112 0.0%
Local Government Investment Pool EM (LGIP EM*) 871,923 16,196 888,119 0.5%
VA State Non-Arbitrage Program (SNAP) 16,607,077 - 16,607,077 9.7%
Total Investments 17,496,112 16,196 17,512,308 10.2%
Total Deposits and Investments 171,558,176$ 16,196$ 171,574,372$ 100.0%
* Extended Maturity
Item #6A
Date: 1/09/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA AT CITY HALL
AGENDA ITEM:
Hold public hearing and conduct first reading to consider the
request of Friendship Salem Terrace, LLC, contract purchaser,
and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map # 128-1- 5), and Friendship Salem
Terrace, LLC, property owner of 1851 Harrogate Drive (Tax
Map # 128-1-13) for rezoning the properties from RMF
Residential Multi-family District, with conditions to HBD
Highway Business District, with conditions. (Advertised in the
December 22, 2022, issue of the Salem Times-
Register) (Continued until the February 15, 2023, Planning
Commission meeting.) Staff recommends Council continue
the public hearing and first reading to the February 27,
2023, Council meeting.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RMF Residential Multi-family
Land Use Plan Designation: Residential
Existing Use: Civic – Assisted Care Residence
Proposed Use: Commercial – Life Care Facility
The subject properties consist of a 4.116-acre parcel located at 1851 Harrogate Drive and a
2.084-acre parcel located adjacent 1871 Harrogate Drive. Both of these parcels currently sit in
the RMF Residential Multi-family District with each property subject to the following
conditions implemented by City Council in 2005:
1. The Harrogate II site will be developed in substantial conformity with the site plan
prepared by Collins & Kronstadt Leahy, Hogan, Collins Draper LLP and dated 3-11-
05, except as revisions are required during development plan review.
2. Construction traffic will access the site from Murrell Avenue.
The current operations of Friendship Salem Terrace LLC on the parcel located at 1851
Harrogate Drive fall under the “assisted care residence” use type, allowing for a semi -
independent lifestyle for residents that does not reach the level of care provided in nursing
homes. If approved, the applicants intend to expand the operations at 1851 Harrogate Drive to
1871 Harrogate Drive to a “life care facility” which encompasses care for individuals ranging
Item #6A
Date: 1/09/2023
and progressing from independence to nursing home type care.
As a part of the rezoning process, the applicant has requested to replace the existing proffered
conditions applicable to the two subject properties with the following four proffers:
1. The property shall be developed in substantial conformity with the renderings and
the drawings prepared by SFCS Architects attached hereto as Exhibit A.
2. The property may only be used as a Life Care Facility and for no other purpose
permitted under the City of Salem Zoning Ordinances.
3. Except for emergency ingress and egress to the property which may be required by
the City of Salem Fire-EMS, no access to or from Murrell Road shall be permitted.
4. The lot lines between Tax Parcel 128-1-13 and Tax Parcel 128-1-5 shall be vacated
and the parcels combined once Friendship Foundation acquires Tax Parcel 128-1-5
from White Whale Two, LLC.
In summation, if approved, the two properties at 1851 and 1871 Harrogate will be rezoned from
RMF Residential Multi-family to HBD Highway Business District, utilized as a Life Care Facility,
and combined into one singular tax parcel.
REQUIREMENTS:
The proposal meets the requirements of Section 106-214.3. Site development regulations for
HBD.
OPTIONS:
1. Recommend approval of the request with the updated proffers.
2. Recommend denial of the request.
RECOMMENDATION:
Staff recommends Council continue the public hearing and first reading to the February
27, 2023, Council meeting.
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106,
OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING
AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING
DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM,
VIRGINIA.
WHEREAS, White Whale Enterprises, LLC, property owner, has
heretofore petitioned to have property being 6.38 acres located
in the 1800 block of Murrell Avenue from RMF Residential Multi-
Family District with conditions (formerly Residential District
R-4 with conditions) to RMF Residential Multi-Family District
with conditions; and
WHEREAS, in said petition, White Whale Enterprises, LLC,
property owner, did voluntarily proffer written conditions in
addition to the regulations provided for in RMF Residential
Multi-Family District into which this property is requested to
be rezoned; and
WHEREAS, Council has reviewed the proposed conditions and
is of the opinion that the requested rezoning without the
proposed conditions would not be in the best interests of the
City and that the conditions proffered will more closely comply
with the intent of the Land Use Plan heretofore adopted; and
WHEREAS, Council has adopted the provisions of Chapter 320
of the 1978 Acts of the General Assembly of Virginia, Sections
15.2-2296 through 15.2-2302, relating to conditional zoning; and
WHEREAS, the Planning Commission at its regular meeting
held on April 13, 2005, did recommend to Council after holding a
public hearing that such rezoning be approved with the
voluntarily proffered conditions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, that Section 106-110, Article I, Chapter 106, of The
Code of the City of Salem, be amended, revised, and reordained
to read as follows and the map referred to shall be changed in
this respect and no other:
Section 1. That the following described property,
presently zoned RMF Residential Multi-Family
District with conditions in the City of
Salem, be and the same is hereby changed
from RMF Residential Multi-Family District
with conditions to RMF Residential Multi-
Family District with amended conditions and
the map referred to shall be changed in this
respect and no other. However, in addition
to the regulations for such zoning district
as contained in Chapter 106 of The Code of
the City of Salem, Virginia, there is hereby
incorporated the conditions set forth in
Section 2 of this ordinance to the same
extent and purpose as though such conditions
were herein fully set out at length:
Beginning at an iron pin on the north side
of Murrell Avenue at its west terminus;
thence S. 06° 27' 00" E. 373.34 feet to an
iron pin; thence S. 83° 10' 00" W. 741.14
feet to an iron pin; thence N. 06° 37' 00"
W. 70.33 feet to an iron pin; thence S. 82°
Section 2.
36' 18" W. 208.74 feet to an iron pin;
thence N. 06° 05' 49" W. 159.69 feet to an
iron pin; thence S. 83° 54' 11" W. 45 feet
to an iron pin; thence S. 56° 32' 31" W.
radius of 40.00 feet 38.20 feet with a
tangent of 20.70 feet chord of 36.77 feet
with a delta of 54° 43' 21" to an iron pin;
thence S. 56° 32' 31" W. with a radius of
25.00 feet 23.88 feet with a tangent of
12.94 feet chord of 22.98 feet and a delta
of 54° 43' 21" to an iron pin; thence S. 83°
54' 11" W. 171.93 feet to an iron pin;
thence N. 72° 00' 08" W. radius of 25.00
feet 21.03 feet with a tangent of 11.18 feet
chord of 20.41 feet and delta of 48° 11' 23"
to an iron pin; thence S. 62° 59' 52" W.
with a radius of 50.00 feet 120.59 feet at
an arc of 40.29 feet tangent of 130.90 feet
chord of 93.42 feet and a delta of 138° 11'
23" to an iron pin; thence S. 06° 05' 49" E.
to an iron pin; thence N. 84° 56' 58" E.
488.81 feet to an iron pin; thence N. 25°
07' 05" W. 38.53 feet to an iron pin; thence
N. 83° 00' 00" E. 123.58 feet to the point
and place of the beginning and containing
6.381 acres as shown on survey by Balzer &
Associates dated November 5, 1996.
The following conditions voluntarily
proffered shall apply in addition to the
regulations contained in Chapter 106 of The
Code of the City of Salem:
1. The Harrogate II site will be developed
in substantial conformity with the site
plan prepared by Collins & Kronstadt
Leahy, Hogan, Collins Draper LLP and
dated 3-11-05, except as revisions are
required during development plan
review.
2. Construction traffic will access the
site from Murrell Avenue.
All ordinances or parts of ordinances in conflict with the
provisions of this ordinance be and the same are hereby
repealed.
This ordinance shall be in full force and effect ten (10)
days after its final passage.
Upon a call for an aye and a nay vote, the same stood as
follows:
John Christopher Clemens -Aye
Jane W. Johnson -Aye
John C. Givens -Aye
Howard C. Packett -Aye
Carl E. Tarpley, Jr. -Aye
Passed:
Effective:
May 9, 2005
May 19, 2005
/s/ Carl E. Tarpley, Jr.
Mayor
ATTEST:
s E.
erk of Council
City of Salem, Virg nia
MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip
128-1-5 1871 HARROGATE DR WHITE WHALE TWO LLC P O BOX 2202 SALEM VA 24153
128-1-13 1851 HARROGATE DR WHITE WHALE ENTERPRISES LLC P O BOX 2202 SALEM VA 24153
138-1-11 1900 BLK W MAIN ST Q REALTY LLC 6083 WERTZ ORCHARD RD ROANOKE VA 24018
139-1-1 1851 W MAIN ST WAL-MART REAL EST BUS TRUST C/O WAL-MART PROPERTY TAX DEPT P O BOX 8050 MS 0555 BENTONVILLE AR 72716-0555
127-5-1.6 1811 EPPS DR BRADLEY K PRUETT AMY N PRUETT 1811 EPPS DR SALEM VA 24153
127-5-1.7 1815 EPPS DR JEFFREY D DILLON CYNTHIA M DILLON 1815 EPPS DR SALEM VA 24153
127-5-1.8 1817 EPPS DR BARRY DEAN TAYLOR ANGELA D TAYLOR 1817 EPPS DR SALEM VA 24153
127-1-1 1842-1846 MURRELL AVE CECILIA M PRUITT 1842 MURRELL AVE SALEM VA 24153
128-1-4 1862 MURRELL AVE BRUCE A MAXEY 1862 MURRELL AVE SALEM VA 24153
128-1-3 1886 MURRELL AVE WALDROP DEVELOPMENT CORP P O BOX 2202 SALEM VA 24153
128-1-14 1900 GRASMERE CIR ROBERT ALLAN FASNACHT 1900 GRASMERE CIR SALEM VA 24153
128-1-15 1904 GRASMERE CIR EVELYN ANN SAUL PERDUE TRUST GINA P LIGHT TRUSTEE 262 PINE LN BOYDTON VA 23917
128-1-16 1908 GRASMERE CIR SHIRLEY S EPPERLY 1908 GRASMERE CIR SALEM VA 24153
128-1-17 1912 GRASMERE CIR TOD RAY SOWDER 1912 GRASMERE CIR SALEM VA 24153
128-1-18 1916 GRASMERE CIR DOROTHY M BRICKEY 1916 GRASMERE CIR SALEM VA 24153
128-1-19 1920 GRASMERE CIR LAETA F MEADOR 1920 GRASMERE CIR SALEM VA 24153
128-1-2.5 109 DEEP DELL RD LISA DAWN HAHN & CINDI LYNETTE MOOREC/O MICHAEL F CALAWAY 109 DEEP DELL RD SALEM VA 24153
128-1-2.6 111 DEEP DELL RD MATTHEW W CANTERBURY ALEXIS L GREIMEL 111 DEEP DELL RD SALEM VA 24153
128-1-10 100 BLK DEEP DELL RD SCOTT E SNYDER 4325 ALFRIENDS TRL VIRGINIA BEACH VA 23455
138-1-6 1969 W MAIN ST RENT-A-SPACE INC C/O STORAGE ASSET MANAGEMENT 3501 CONCORD RD SUITE 350 YORK PA 17402
128-1-9 1945 W MAIN ST CARILION CLINIC PROPERTIES LLC 213 S JEFFERSON ST SUITE 1600 ROANOKE VA 24011
128-1-6 1943 W MAIN ST CARILION CLINIC PROPERTIES LLC 213 S JEFFERSON ST SUITE 1600 ROANOKE VA 24011
114 North Broad Street, Salem, Virginia 24153 (540) 375-3032
IMPORTANT NOTICE OF PUBLIC HEARINGS
PROPOSAL TO CHANGE ZONING
Notice is hereby given that a request has been filed with the City of Salem by the
property owner/petitioner of the property described below. The Planning Commission of
the City of Salem will consider this request at its meeting listed below and make a
recommendation to the City Council. The City Council of the City of Salem will also
consider this request, and the recommendation of the Planning Commission at its
meeting listed below. City Council will make the final decision in this matter.
Property Owner/Petitioner:
White Whale Two, LLC, property owner of 1871 Harrogate Drive, and Friendship Salem
Terrace, LLC, contract purchaser of 1871 Harrogate Drive, and property owner of 1851
Harrogate Drive.
Location of Property:
1871 Harrogate Drive and 1851 Harrogate Drive (Tax Map # 128-1-5 and 128-1-13)
Purpose of Request:
To rezone for the properties located at 1871 Harrogate Drive and 1851 Harrogate Drive,
(Tax Map # 128-1-5 and 128-1-13) from RMF Residential Multifamily District, with
conditions to HBD Highway Business District with conditions.
The date, time, and place of the public hearing scheduled by the Planning Commission
on this request are as follows:
WEDNESDAY, DECEMBER 14, 2022 – 7 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
The date, time, and place of the public hearing scheduled by City Council on this
request are as follows:
MONDAY, JANUARY 9, 2023 – 6:30 P.M.
COUNCIL CHAMBERS, FIRST FLOOR, SALEM CITY HALL
114 NORTH BROAD STREET, SALEM, VIRGINIA
Additional information on this request may be obtained in the Community Development
Department, 21 South Bruffey Street, Salem, Virginia or at (540) 375-3032.
James E. Taliaferro, II
Executive Secretary
Planning Commission
Planning Commission Meeting
MINUTES
Wednesday, December 14, 2022, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held in
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia,
at 6:00 p.m. on December 14, 2022; there being the members of said Commission, to wit:
Vicki G. Daulton, Chair; Denise P. King, Vice Chair; and Neil L. Conner; together with
Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; and Jim
H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton
called the meeting to order at 6:05 p.m. and reported that this date, place and time had been
set for the Commission to hold a work session.
2. New Business
A. Discussion of items on the December agenda
1. Harrogate
2. The Salem Service Squad
3. Comprehensive Plan
A discussion was held regarding the December 14, 2022, items.
3. Adjournment
Chair Daulton inquired if there were any other items for discussion and hearing
none, adjourned the work session at 6:35 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was held
after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street,
Salem, Virginia, at 7:00 p.m., on December 14, 2022. Notice of such hearing was
published in the December 1 and 8, 2022, issues of the "Salem Times Register," a
newspaper published and having general circulation in the City of Salem. All adjacent
property owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr.,
City Attorney; Mary Ellen Wines, Planning & Zoning Administrator; and Maxwell Dillon,
Planner, and the following business was transacted:
On a motion made by Member Conner, seconded by Vice Chair King, and duly carried,
Mary Ellen Wines was appointed Secretary Pro-Tem of the Commission.
2. Pledge of Allegiance
3. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the November 16, 2022, work session and
regular meeting.
Denise King motioned to consider acceptance of the November 16, 2022, work
session and regular meeting. Neil Conner seconded the motion.
Ayes: Conner, Daulton, King
Absent: Beamer, Garst
4. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Friendship Salem Terrace, LLC,
contract purchaser, and White Whale Two, LLC, property owner of 1871 Harrogate
Drive (Tax Map # 128-1-5), and Friendship Salem Terrace, LLC, property owner of
1851 Harrogate Drive (Tax Map # 128-1-13) for rezoning the properties from RMF
Residential Multifamily District, with conditions to HBD Highway Business District,
with conditions.
Neil Conner motioned to continue until January 11, 2023, the request of Friendship Salem
Terrace, LLC, contract purchaser, and White Whale Two, LLC, property owner of 1871
Harrogate Drive (Tax Map #128-1-5), and Friendship Salem Terrace, LLC, property
owner of 1851 Harrogate Drive (Tax Map #128-1-13) for rezoning the properties from
RMF Residential Multi-family District, with conditions to HBD Highway Business
District, with conditions. Denise King seconded the motion.
Ayes: Conner, Daulton, King
Absent: Beamer, Garst
5. Adjournment
Having no other items before the Commission, on motion by Member Conner, seconded
by Vice Chair King and duly carried, meeting was adjourned at 7:02 p.m.
City Council meeting, January 9, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
Item # 6B
Date: 1/09/2023
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: January 9, 2023
AGENDA ITEM: Consider adoption of Resolution 1444 in support of the Transportation
Planning Organization’s SMART SCALE application to the
Commonwealth Transportation Board for funding improvements for
Interstate 81 Southbound widening between Exit 137 and Exit 128.
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
The 32-mile segment of Interstate 81 that runs through the Roanoke Valley from Troutville to
Christiansburg is included in an Interstate 81 Corridor Improvement Plan adopted by the
Commonwealth Transportation Board in December 2018. To implement the plan, there have been a
series of projects funded for planning and design with construction currently occurring. One segment
remains to be funded to complete the improvements recommended for the segment that traverses the
Roanoke Valley: the southbound lanes between Exit 137 at Wildwood Road and Exit 128 at Ironto.
Funding for and completion of this section directly benefits traffic congestion for the City of Salem and
enhances our economic vitality by improving throughput on this major eastern U.S. Interstate.
STAFF RECOMMENDATION:
Staff recommends the adoption of Resolution 1444
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JANUARY 9, 2023
RESOLUTION #1444
A RESOLUTION OF THE COUNCIL OF THE CITY OF SALEM, VIRGINIA
REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD FUND A
SMART SCALE APPLICATION FOR INTERSTATE 81 SOUTHBOUND WIDENING
BETWEEN EXIT 137 AND EXIT 128
WHEREAS, the 2018 Virginia General Assembly directed the Commonwealth Transportation
Board (CTB) to develop and adopt an Interstate 81 Corridor Improvement Plan and evaluate financing
options for Interstate 81 corridor improvements; and
WHEREAS, data from the Virginia Department of Transportation (VDOT) shows that Interstate
81 has the highest proportion of incident delay compared to all other Virginia interstates, and the loss of
one lane leads to a 65 percent reduction in highway capacity; and
WHEREAS, Interstate 81 is critical to the economic vitality of the Commonwealth with the
highest per capita truck volume in the state, carrying nearly 50 percent of the state’s value of goods; and
WHEREAS, according to the I-81 Corridor Improvement Study, the Salem and Roanoke area of
the corridor experiences the highest degree of congestion and crash density in the state; and
WHEREAS, the Roanoke Valley Transportation Planning Organization (RVTPO) applied for
and was awarded SMART SCALE funding in Rounds 1 and 2 in 2016 and 2017 to fund interstate
widening between Exits 143 and 141 Northbound and Southbound, which was completed in 2022; and
WHEREAS, the 2019 Interstate 81 Corridor Improvement Program and Fund has facilitated
several additional capital and operational projects, to include an active widening project between Exits
141 and 137 Northbound and Southbound, design of a project to widen the interstate between Exits 143
and 150, as well as design of a project to widen the northbound direction only between Exit 118 and
137; and
WHEREAS, the only remaining segment of Interstate 81 not funded for widening throughout the
32 miles between Christiansburg and Troutville is located betwe en Exit 137 at Wildwood Road and Exit
128 at Ironto.
WHEREAS, the Council of the City of Salem has consistently expressed support for
improvements to Interstate 81 through the City of Salem and the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Salem, Virginia, as
follows:
1. That City Council hereby supports funding of Interstate 81 Southbound widening
between Exit 137 and Exit 128.
2. That the Clerk of Council forthwith send a certified copy of this Resolution to
Commonwealth Transportation Board member Dr. Ray Smoot.
3. That this resolution is effective immediately.
ADOPTED: ________________
____________________________
Mayor
ATTEST:
_________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia